hps pta anl reprt - Parents Teachers Association

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LIST OF OFFICE BEARERS AND MEMBERS OF THE EXECUTIVE COMMITTEE
OF PTA 2010 - 2011
Mr. K.V. Ramana Reddy
President
Mr. K.A. Abdul Razakh
First Vice President
Mrs. Kirti Chaturvedi
Second Vice President / Vice Principal
Mr. Umesh Juluri
Secretary
Mr. S. Srinivas Reddy B.
Treasurer
Mrs. Hema Abhimanyu Raja
Parent Member
Mrs. Revathi Dedeepya
Parent Member
Mrs. Sri Smitha Ananthula
Parent Member
Mr. L. Naresh C.
Parent Member
Mrs. M. Sudha
Teacher Member Primary School
Mrs. G. Kalpana
Teacher Member Middle School
Mrs. N. Bharatha Lakshmi
Teacher Member Senior School
Mr. K.V. Ramana Reddy
Immediate Past President
Mr. Col. R.S. Khatri
Principal
Mr. MVS Chandrasekhar
Head Master, Middle School
Mr. Suresh C Sharma
I/c Head Master, Middle School
Mrs. Farheen Siddiqui
Head Mistress, Primary School
Bankers
State Bank of India
H.P.S. Branch
Hyderabad - 500 016
Auditors
Ramana Kumar & Co
Chartered Accountants
3-4-757/21, 7A, APHB Qrtrs,
Barkatpura,Hyderabad - 500 016
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Registered Office
Parents Teachers Association
C/o The Hyderabad Public School
Begumpet, Hyderabad - 500 016.
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The President established the quorum and welcomed the house. The President welcomed the
Principal Mr. S V S Bhandari and introduced him to the members. The President welcomed the
members and expressed that the meeting should be more of interaction with the parents to achieve
child centric overall development.
The President stated the following :
This year the school has achieved 99 percent result, but, should strive to achieve 100 per cent results
in the coming years.
Close and continuous interactions between the Teachers and Parents should be made mandatory to
keep track of every student's progress.
All parents should personally collect the progress reports from the Class Teachers.
Public transport APSRTC's - services to the school were revived to 5 different routes, but
unfortunately, the response on all the 5 routes was very poor.
Parents were of the opinion that Private Mini Buses to be introduced, will be helpful as the buses can
move in lanes and by lanes with ease and also shorten the walking distance of a student.
Dr. Mir Asghar Hussain, Director UNESCO, son of our very Senior Old Student, His Excellency, Mir
Moazam Hussain, visited the School and conducted work shop for the Teachers.
The new programme Equinox was introduced this year, for Teachers and Students.
The President informed that the matters relating to HRA and 6th Pay Commission is being discussed
and worked out in the board.
The students of the both the schools have visited the Chowmahalla Palace, as part of annual
excursion.
The President and the Secretary have initiated the process of getting a Battle Tank and Aircraft for
display in the school campus for the motivation and patriotism for school children, a letter has been
initiated requesting the Chief of the Indian Army General J. J. Singh, for the same. To which a positive
reply has been received from the Army Headquarters for allotment of a Battle Tank, free of cost. ( Copy
of Document /Correspondence, for the above mentioned matter is available with the school). The
Board of Governors have agreed to bear the transport expenses.
The Identification Cards with all the required information is to be made available for all the students.
The school branch of State Bank of India will be converted in to a full fledged bank instead of the
extension counter and they have been requested to improve quality of service and infrastructure.
Jagirdar's College and The Hyderabad Public School Old Students Association have taken up the
project of construction of a huge Pavilion with the rest rooms and changing room, godown space and a
store room at Basalath Jah Stadium.
The minutes of Annual General Meeting for the year 2006-2007 were confirmed, proposed by
Mrs. Rohini Naidu and seconded by Mrs. Nida Khan.
The accounts for the year 2006-2007, were approved and proposed by Mrs.Khusro and seconded by
Mrs. Kanaka Durga.
The reappointment of the auditors M/s. Nitish Grover & Associates for the year 2007-2008 was
proposed by Mr. Faiz Khan and seconded by Mr. Ameet Singh.
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Mr. Bapoo Row opined that Auditor to be changed for the following year.
The President informed members that, according to a news paper survey , The Hyderabad Public
School Begumpet , Hyderabad, is rated among 10 Best Schools in the Country. A unified effort should
be made by the Parents and the School administration to enhance the standards and the quality of
education to better the institution's rating further.
Parents are of the view that over aged children in every class is a cause of concern, due to which,
Students of right age do not get an opportunity to excel in sports and other activity as older students
in the same class have a distinct advantage - the President informed members that the Medical
Board has been constituted by the Board of Governor's to determine the right age at the class 1 entry
level. This exercise would help in eradicating the over aged problem.
The President briefed the General Body about Mrs. Geetika Dutta Dhupkar's court case pertaining to
embezzlement of PTA funds, the present body is following up the matter to retrieve the same, earlier,
her apartment was attached by hon’ble. court and the counsel for the PTA Mr. Hanumanth Rao is in
touch with the body with updates of the case. The President opined that constant monitoring and
regular follow-up would be essential to achieve the desired result for recovering the embezzled PTA
funds.
Parent's opinion is that, the PTA is to ensure that all faculty members for all subjects and classes are to
be recruited before the commencement of an academic year. Apart from that, student's needs to be
groomed, need to be taught basic dining etiquettes like holding the spoon, fork and pleasing
mannerism.
Children carrying heavy school bags is not advisable, which is medically proven. Books are to be
carried as per the prescribed timetable. Books can be retained either in the class room, at home,
instead, work sheets can be introduced for daily work; this will ultimately reduce the burden.
Mr. Papa Rao a parent member opined that all the class rooms require neat white wash and a parent
pointed out that there were some mistakes in the names on the PTA scholarship certificates-this
needs to be looked in to and quality of the prizes to be improved.
The Staff Members felt that in Higher and Middle School, certain basic facilities like furniture, lockers
to be provided for the safety of the material and upgradation of wash rooms is essentially required.
A parent requested that there should be an action taken report to monitor what all has been taken up
after being minuted.
The Principal Mr. Bhandari expressed that PTA is the best platform, where we can discuss about
matters related to Children and along with PTA the school is moving in the right direction, Class 1
admission and the Medical test would help in ascertaining the appropriate age as per norms.
Principal also requested parents to groom children at home and the school will identify and hone the
skills of every child. He appealed the parents that they should not allow children to carry expensive
Gadgets and Cell phones to the school, as, possessing these in school is against the rules.
Mrs. Geetha Shyam Sunder, Vice Principal spoke about her fond association with school and
highlighted the glory of this illustrious institution.
The meeting concluded with vote of thanks by the Secretary.
S /d
M.A. Faiz Khan
President, PTA
2007 - 2008
S/d
Sardar Ameet Singh
Secretary, PTA
2007-2008
Minuted by Mrs. Rohini Naidu, Teacher Member primary school on behalf of Secretary PTA.
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I thank all the parents, teachers, staff and management for giving me an opportunity to be of service
to the school. Listed below are a few of the activities that we have undertaken in the last 2 years:
Remedial Classes: The PTA requested the principal and the Vice Principal to organize special
remedial classes for the slow learners, more particularly for students writing board Exam for 10th
and 12th classes. I thank the school authorities on behalf of PTA of HPS for conducting special
remedial classes and I am sure that it will help the students for getting good results in the forth
coming board examinations.
Furniture for Middle and Senior School: The PTA initiated to procure the students new furniture for
the middle and senior school. The furniture is in place and got the warm feedback from the students.
Mean time the management also has taken up the Shaheen blocks renovation works and completed
in time as per the heritage norms.
Horse Riding: During the summer vacation May 2010 horse riding training program was re
introduced. The PTA liaisoned with the school authorities for organizing this training successfully.
Sports Facilities: The PTA proposed to lay two synthetic tennis courts in the present tennis complex
and the same was approved by the BOG of the school and also proposed for two more basket ball
courts behind JME quarters and school authorities agreed for the same and also Management has
initiated and completed the cricket turf pitch in the basalath jah stadium with two practice turf
pitches.
I D Cards: I am happy to share that the first time in school history the I.D cards were issued to all
students with initiation of the PTA.
PTA Website: The PTA website is also under construction which will be open to parents in due course
of time.
Computer Lab: I am happy to inform that the senior and middle school computer lab renovation
work is almost complete. It will be ready for students in a couple of weeks and I am sure that this
computer lab will be one of the most modern and state of the art technological labs in the schools.
Library Facility: As there was no library facility for the students during the academic year 2009-10
the PTA brought this matter to notice of the school authorities and suggested to facilitate a
temporary library at administrative block where the senior school girls used to dine and also the
primary library is updated with PTA initiation. The new library will be in place at central hall of the
Jagirdar's block once the new dining hall is constructed.
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Dining Facility: The PTA thought that the present dining facility is not sufficient; at one time for all
students to dine, due to this the students are having their lunch at open places which is not hygienic.
Hence the PTA proposed the school for creating additional facility for the students to have their
lunch at one place. I thank the school management for taking decision to construct new dining hall
which will be sufficient for the entire school and the construction work is in progress and also middle
school building extension work is in the process.
Bus Facility: The PTA took the initiation to provide the bus service facility for the students and by
coordinating with the school registrar and collected the required statistical data from the parents. As
there was poor response from the parents the bus service facility could not materialize for the
academic year 2010-11. The PTA proposed to the school authorities for outsourcing the bus service
facility, the modalities are yet to be worked out and consent of parents will be obtained for the same.
Principal: The principal Capt. Alokesh Sen relinquished his post abruptly due to personal reasons in
the middle of the academic year in the month of August 2010. I thank the management for taking
immediate steps in appointing the new principal. I am happy to inform the parents that the PTA
played most important and crucial role in the process of selecting the new principal.
Fraud case against Mrs. Geethika Dutta Dupkar: I would like to bring it to your notice that as there
was no PTA body in the year 2008-2009. Suit O.S. No.310/2001 on the file of the III Sr.Civil Court
instituted against Mrs. Geethika Dutta Dupkar got dismissed. The present body members followed
the matter with Counsel Mr.Hanumanth Rao and filed the reinitiated petition. The PTA is taking all
the necessary steps to recover the embezzled amount.
Auditors: M/s Nitish Groover, Chartered Accountant expressed his inability to continue the services
due to personal reasons, in this circumstances the PTA executive committee unanimously resolved
to take the Auditing services from M/s Ramana Kumar & Co., Chartered Accountants for the
consideration of Rs.2500/- per annum. I request the general body to confirm M/s Ramana Kumar &
Co. Chartered Accountants for providing auditing services for the year 2010-11.
K.V. Ramana Reddy
PRESIDENT
2010-11
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RAMANA KUMAR & Co.
Chartered Accountants
3-4-757/21, Flat No.7, APHB Qrtrs, Barkatpura, Hyd-27
Ph : Off. : 27564025
Fax : 27564042
Email : mail@ramanakumar.com
TO
THE MEMBERS
PARENTS TEACHERS ASSOCIATIONS HYDERABAD PUBLIC SCHOOL
HYDERABAD PUBLIC SCHOOL
BEGUMPET
HYDERABAD.
We have audited the attached balance sheet of Parents Teacher Association Hyderabad Public School,
Hyderabad Public School, Begumpet, Hyderabad as at 31st march 2008 and also the income Expenditure
Account for the year for ended on that date annexed there to. These financial statements and the assets and
liabilities and income and expenditure stated therein are the responsibilities of the management of Parents
Teachers Association Hyderabad Public School, Hyderabad Public School, Begumpet, Hyderabad. Our
responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in India. Those
standards require that we plan perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We report that:
1. In our opinion proper books of account as required have been kept for the current year so far as appears
from our examination of those books;
2. There is an old outstanding balance of Rs 3,03,000.00 due from Mrs.Githika Dutta Dhupakar in
the accounts. We are informed that the association is in the process of recovering this amount from
Mrs. Gitika Dutta Dhupakar. The recoverability or otherwise of this amount is not certain.
3. There is a further unexplained amount of Rs 5,80,185.00 which is subject to reconciliation. We
are informed that the association is in the process of recovering this amount from Mrs. Gitika Dutta
Dhupakar and other parties. The recoverability or otherwise of this amount is not certain.
4. No provision for taxation has been made in the accounts.
5. There is an amount of Rs.17,439.00 shown under Unexplained Receipts. The balance is brought
forward from earlier years without reconciling the same.
In our opinion; the Balance Sheet and Income and Expenditure Account dealt with by this report comply
with the accounting standards in force in India;
Subject to the above,
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In our opinion and to the best of our information and according to the explanations given to us, the said
accounts give the information required in conformity with the accounting principles generally accepted in
India and give a true and fair view;
(a) in the case of the Balance Sheet of the state of affairs of the Parents Teachers Association Hyderabad
Public School , Hyderabad Public School, Begumpet, Hyderabad as at 31st March 2008, and
(b) In the case of Income and Expenditure Account of the surplus for the year ended on that date.
For RAMANA KUMAR & CO
CHARTERED ACCOUNTANTS,
P.V.RAMANA KUMAR
PARTNER
Membership no 207493 of the Institute of Charted Accountants of India
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
BALANCE SHEET AS ON 31st MARCH, 2008
(Amount in Rs)
Particulars
31.03.2008
31.03.2007
SOURCE OF FUNDS
ASSOCIATION FUND ACCOUNT
903,577.70
1,060,057.20
1,794.00
(156,481)
905,371.00
903,576.70
Unexplained Receipts
17,439.00
17,439.00
Outstanding Expenses
29,000.00
6,864.00
Sundry Creditors
13,398.00
13,398.00
965,208.00
941,278.00
Fixed Assets
Hyderabad Public School
Girls Room
Suspense Unexplained
Mrs. Gitika Dutta Dhupkar
Kumaraswamy
Balance with SBI
27,654.00
1,029.00
19,657.00
580,185.00
303,000.00
33,683.00
33,367.00
1,029.00
19,657.00
580,185.00
303,000.00
(275.00)
4,314.70
Total
965,208.00
941,278
Surplus (+) / Deficit (-)
Total
APPLICATION OF FUNDS
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
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Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
INCOME AND EXPENDITURE ACCOUNT FOR
THE YEAR ENDED 31st MARCH 2008
( Amount in Rs )
Particulars
31.03.2008
31.03.2007
INCOME:
Subscriptions Received
154,350
154,320
TOTAL(A)
154,350
154,320
3,125
350
29,671
4,500
800
11,250
18,000
29,500
24,140
4,431
18,576
2,500
5,713
1,124
104,513
41,139
4,745
10,832
65,174
68,494
4,473
10,307
152,556
1,794
310,801
(156,481)
EXPENDITURE:
Audit Fee
Bank Charges
PTA Expenses
Donation to School
General body meeting expenses
Work Shops and Seminars
Election Expenses
Miscellanious Expenses
Printing & Stationery
Special Programmes Expenses
Scholarship
Awards
Remunaretion to Teachers
Gifts to Teachers
Reimbursed Expenses
Children's Day Expenses
Repairs & Maintenance
Depreciation
TOTAL (B)
Surplus(+)/Deficit(-) (A-B)
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
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Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
RECEIPTS AND PAYMENT ACCOUNT FOR
THE YEAR ENDED 31st MARCH 2008
Receipts
Amount
To Opening Balance
SBI Bank balance
To Cash
Payment
Amount
By Election Expenses(Last yr) 6,864.00
4,314.70
450.00
By Election Expenses
By Bank Charges
4,500.00
350.00
To Subcriptions received 152,000.00
By Remuneration to teachers 29,500.00
To Unexplained receipts
By Gifts to Teachers
1,900.00
By Reimbursement expenses
By PTA expenses
By Audit fee
By Children Day's expenses
24,140.00
4,431.00
29,671.00
3,125.00
18,576.00
By Polishing expenses
800.00
By Kumaraswamy
275.00
By Printing expenses
2,750.00
By Closing Balance
SBI Bank balance
158,664.70
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
33,682.70
158,664.70
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
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Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL- BEGUMPET
FIXED ASSETS SCHEDULE FOR 200 7- 08
Depreciation
Description
WDV as
Additions Total as on As on
For the As on
On 31.03.7 for the year 31.03.08
31.03.07 year
31.03.2008
WDV
As on
31.03.07
As on
31.03.08
Furniture and Fixtures 28,615
Computers
4,752
-
28,615
4,752
9,750
24,948
2,862
2,851
12,612
27,799
28,615
4,752
25,754
1,901
Total
-
33,367
34,698
5,713
40,411
33,367
27,654
33,367
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
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Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
RAMANA KUMAR & Co.
Chartered Accountants
3-4-757/21, Flat No.7, APHB Qrtrs, Barkatpura, Hyd-27
Ph : Off. : 27564025
Fax : 27564042
Email : mail@ramanakumar.com
TO
THE MEMBERS
PARENTS TEACHERS ASSOCIATIONS HYDERABAD PUBLIC SCHOOL
HYDERABAD PUBLIC SCHOOL
BEGUMPET
HYDERABAD.
We have audited the attached balance sheet of Parents Teacher Association Hyderabad Public School,
st
Hyderabad Public School, Begumpet, Hyderabad as at 31 march 2009 and also the income Expenditure
Account for the year for ended on that date annexed there to. These financial statements and the assets and
liabilities and income and expenditure stated therein are the responsibilities of the management of Parents
Teachers Association Hyderabad Public School, Hyderabad Public School, Begumpet, Hyderabad. Our
responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in India. Those
standards require that we plan perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We report that:
1. In our opinion proper books of account as required have been kept for the current year so far as appears
from our examination of those books;
2. There is an old outstanding balance of Rs 3,03,000.00 due from Mrs.Githika Dutta Dhupakar in
the accounts. We are informed that the association is in the process of recovering this amount from
Mrs. Gitika Dutta Dhupakar. The recoverability or otherwise of this amount is not certain.
3. There is a further unexplained amount of Rs 5,80,185.00 which is subject to reconciliation. We are
informed that the association is in the process of recovering this amount from Mrs. Gitika Dutta
Dhupakar and other parties. The recoverability or otherwise of this amount is not certain.
4. No provision for taxation has been made in the accounts.
5. There is an amount of Rs.17,439.00 shown under Unexplained Receipts. The balance is brought
forward from earlier years without reconciling the same.
In our opinion; the Balance Sheet and Income and Expenditure Account dealt with by this report comply
with the accounting standards in force in India;
Subject to the above,
13
In our opinion and to the best of our information and according to the explanations given to us, the
said accounts give the information required in conformity with the accounting principles generally
accepted in India and give a true and fair view;
(a) in the case of the Balance Sheet of the state of affairs of the Parents Teachers Association Hyderabad
Public School , Hyderabad Public School, Begumpet, Hyderabad as at 31st march 2009, and
(b) In the case of Income and Expenditure Account of the deficit for the year ended on that date.
For RAMANA KUMAR & CO
CHARTERED ACCOUNTANTS,
P.V.RAMANA KUMAR
PARTNER
Membership no 207493 of the Institute of Charted Accountants of India
14
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
BALANCE SHEET AS ON 31st MARCH, 2009
(Amount in Rs.)
Particulars
31.03.2009
31.03.2008
905,371.00
903,576.70
(5,090.53)
1794.30
900,280.47
905,371.00
17,439.00
17,439.00
SOURCE OF FUNDS
ASSOCIATION FUND ACCOUNT
Surplus (+) / Deficit (-)
Unexplained Receipts
Outstanding Expenses
-
Sundry Creditors
29,000.00
13,398.00
13,398.00
931,117.47
965,208.00
Fixed Assets
Hyderabad Public School
Girls Room
Suspense Unexplained
Mrs. Gitika Dutta Dhupkar
Balance with SBI
23,938.47
1,029.00
19,657.00
580,185.00
303,000.00
3,308.00
27,654.30
1,029.00
19,657.00
580,185.00
303,000.00
33,682.70
Total
931,117.47
965,208.00
Total
APPLICATION OF FUNDS
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
15
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
INCOME AND EXPENDITURE ACCOUNT FOR
THE YEAR ENDED 31st MARCH 2009
( Amount in Rs )
Particulars
31.03.2009
31.03.2008
INCOME:
Subscriptions Received
Interest
125.00
154,350.00
TOTAL(A)
125.00
154,350.00
1500.00
3,715.53
-
3,125.00
350.00
29,671.00
4,500.00
800.00
11,250.00
29,500.00
24,140.00
4,431.00
18,576.00
2,500.00
5,712.70
18,000.00
5,215.53
(5,090.53)
152,555.70
1,794.30
EXPENDITURE:
Audit Fee
Bank Charges
PTA Expenses
Election Expenses
Miscellaneous Expenses
Printing & Stationery
Remunaretion to Teachers
Gifts to Teachers
Reimbursed Expenses
Children's Day Expenses
Repairs & Maintenance
Depreciation
Awards
TOTAL (B)
Surplus(+)/Deficit(-) (A-B)
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
16
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
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PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
RECEIPTS AND PAYMENT ACCOUNT FOR
THE YEAR ENDED 31st MARCH 2009
Receipts
Amount
Payment
Amount
To Opening Balance
SBI Bank balance
To Interest
33,682.70
125.30
By PTA expenses(Last Yr.)
18,000.00
By Repairs & Maintainance (Last Yr.)
2,500.00
To Subcriptions received
By Printing expenses (Last Yr.)
8,500.00
To Unexplained receipts
By Bank Charges
1500.00
By Closing Balance
SBI Bank balance
33,808.00
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
3,308.00
33,808.00
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
17
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
D
HY
O L*
HO
SC
AD PUBL
AB
IC
ER
*THE
PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL- BEGUMPET
FIXED ASSETS SCHEDULE FOR 2008 - 09
Depreciation
Description
WDV as
Additions Total as on As on
For the As on
On 31.03.8 for the year 31.03.09
31.03.08 year
31.03.2009
Furniture and Fixtures 25,754
Computers
1,901
Total
27,654
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
-
WDV
As on
31.03.08
As on
31.03.09
25,754
1,900
12,612
27,799
2,575
1,141
15,187
28,940
25,754
1,901
23,178
760
25,654
40,411
3,716
44,127
27,654
23,938
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
18
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
RAMANA KUMAR & Co.
Chartered Accountants
3-4-757/21, Flat No.7, APHB Qrtrs, Barkatpura, Hyd-27
Ph : Off. : 27564025
Fax : 27564042
Email : mail@ramanakumar.com
TO
THE MEMBERS
PARENTS TEACHERS ASSOCIATIONS HYDERABAD PUBLIC SCHOOL
HYDERABAD PUBLIC SCHOOL
BEGUMPET
HYDERABAD.
We have audited the attached balance sheet of Parents Teacher Association Hyderabad Public School,
Hyderabad Public School, Begumpet, Hyderabad as at 31st march 2010 and also the income Expenditure
Account for the year for ended on that date annexed there to. These financial statements and the assets and
liabilities and income and expenditure stated therein are the responsibilities of the management of Parents
Teachers Association Hyderabad Public School, Hyderabad Public School, Begumpet, Hyderabad. Our
responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in India. Those
standards require that we plan perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining evidence supporting
the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
We report that:
1. In our opinion proper books of account as required have been kept for the current year so far as appears
from our examination of those books;
2. There is an old outstanding balance of Rs 3,03,000.00 due from Mrs.Githika Dutta Dhupakar in
the accounts. We are informed that the association is in the process of recovering this amount from
Mrs. Gitika Dutta Dhupakar. The recoverability or otherwise of this amount is not certain.
3. There is a further unexplained amount of Rs 5,80,185.00 which is subject to reconciliation. We are
informed that the association is in the process of recovering this amount from Mrs. Gitika Dutta
Dhupakar and other parties. The recoverability or otherwise of this amount is not certain.
4. No provision for taxation has been made in the accounts.
5. There is an amount of Rs.17,439.00 shown under Unexplained Receipts. The balance is brought
forward from earlier years without reconciling the same.
In our opinion; the Balance Sheet and Income and Expenditure Account dealt with by this report comply
with the accounting standards in force in India;
Subject to the above,
19
In our opinion and to the best of our information and according to the explanations given to us, the
said accounts give the information required in conformity with the accounting principles generally
accepted in India and give a true and fair view;
(a) in the case of the Balance Sheet of the state of affairs of the Parents Teachers Association Hyderabad
st
Public School , Hyderabad Public School, Begumpet, Hyderabad as at 31 march 2010, and
(b) In the case of Income and Expenditure Account of the surplus for the year ended on that date.
For RAMANA KUMAR & CO
CHARTERED ACCOUNTANTS,
P.V.RAMANA KUMAR
PARTNER
Membership no 207493 of the Institute of Charted Accountants of India
20
D
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*THE
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ER
O L*
HO
SC
PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
BALANCE SHEET AS ON 31st MARCH, 2010
(Amount in Rs.)
Particulars
31.03.2010
31.03.2009
900,280.47
905,371.00
50,853.99
(5,090.53)
951,134.46
900,280.47
17,439.00
17,439.00
-
-
13,398.00
13,398.00
981,971.46
931,117.47
Fixed Assets
Hyderabad Public School
Subscription
Girls Room
Suspense Unexplained
Mrs. Gitika Dutta Dhupkar
Balance with SBI A/c 10421832787
Balance with SBI A/c 31046141585
Difference in Bank Balance
21,164.46
1,029.00
19,657.00
580,185.00
303,000.00
56,936.00
-
23,938.47
1,029.00
19,657.00
580,185.00
303,000.00
3,308.00
-
Total
931,117.47
965,208.00
SOURCE OF FUNDS
ASSOCIATION FUND ACCOUNT
Surplus (+) / Deficit (-)
Unexplained Receipts
Outstanding Expenses
Sundry Creditors
Total
APPLICATION OF FUNDS
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
21
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
D
HY
*THE
AD PUBL
AB
IC
ER
O L*
HO
SC
PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL - BEGUMPET
INCOME AND EXPENDITURE ACCOUNT FOR
THE YEAR ENDED 31st MARCH 2010
( Amount in Rs )
Particulars
31.03.2010
31.03.2009
INCOME:
Subscriptions Received
Interest
156,104.00
-
125.00
-
TOTAL(A)
156,104.00
125.00
2,050.00
21,000.00
1,858.00
4,680.00
32,952.00
39,936.00
2,774.01
1500.00
3,715.53
105,250.01
5,215.53
50,853.99
(5,090.53)
EXPENDITURE:
Audit Fee
Bank Charges
PTA Expenses
Miscellaneous Expenses
Printing & Stationery
Children's Day Expenses
Mementos
Depreciation
TOTAL (B)
Surplus(+)/Deficit(-) (A-B)
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
22
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
D
HY
O L*
HO
SC
AD PUBL
AB
IC
ER
*THE
PARENTS TEACHERS ASSOCIATION
HYDERABAD PUBLIC SCHOOL- BEGUMPET
FIXED ASSETS SCHEDULE FOR 2009 - 10
Depreciation
Description
WDV as
Additions Total as on As on
For the As on
On 31.03.9 for the year 31.03.10
31.03.09 year
31.03.2010
WDV
As on
31.03.09
As on
31.03.10
Furniture and Fixtures 23,178
Computers
760
-
23,178
760
15,187
28,940
2,318
456
17,505
29,396
23,178
760
20,860
304
Total
-
23,938
44,127
2,774
46,901
23,938
21,164
23,938
Sd/For Ramana Kumar & Co
Chartered Accountants
P.V. Ramana Kumar
Partner
Sd/PRESIDENT
K.V. Ramana Reddy
2010-11
23
Sd/SECRETARY
Umesh Juluri
2010-11
Sd/TREASURER
S. Srinivas Reddy
2010-11
NOTES
24