43-18 - Trophy Club Municipal Utility District No. 1
Transcription
43-18 - Trophy Club Municipal Utility District No. 1
Trophy Club Municipal Utility District No. I July 21, 2015 Regular Meeting Minutes REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS July 21, 2015 at 6:00 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session on July 21, 2015 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS COUNTY OF DENTON AND TARRANT BOARD OF DIRECTORS PRESENT: Jim Moss President Neil Twomey Kevin Carr Jim Thomas Jim Hase Vice President Secretary/Treasurer Director Director STAFF PRESENT: Jennifer McKnight Laurie Slaght Renae Gonzales Karl Schlielig Mike McMahon Danny Thomas Pam Liston General Manager District Secretary Finance Manager Wastewater Superintendent Water Superintendent Fire Chief General Legal Counsel GUEST PRESENT: Chris Eckert Chip Boyd Kevin Glovier, P.E. New Gen Strategies & Solutions (J. Stowe & Co.) Standard Pacific Homes The Wallace Group CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of July 21, 2015, called the meeting to order and announced a quorum present at 6:00 p.m. PUBLIC HEARING - A Public Hearing is called regarding proposed water and sewer rates. President Moss Opened the Public hearing at 6:00 p.m. General Manager McKnight gave a presentation regarding proposed water and sewer rates and the model used to set rates. Danny Mayer Bill Rose Connie White Jim Parrow Kathryn Urbaszewski Bill Armstrong 2201 Prestwick Ave. 219 Inverness Drive 119 Trophy Club Drive 8 Brookfield Court 356 Indian Creek Drive 18 Avenue Twenty 1 of 9 TCMUD000992 849 July 21, 2015 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 Lou Opipare Jennifer Winmill 32 Crestwood Drive 7 Overhill Drive CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. June 2015 Check Register b. June 5, 2015 Special Meeting Minutes c. June 16, 2015 Regular Meeting Minutes d. Resolution No. 2015-0721A authorizing wire transfers through Prosperity Bank e. Quarterly Investment Report - 3`d Quarter FY 2015 Motion made by Director Carr and seconded by Director Twomey to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action to adopt District Rate Order No. 2015-0721A amending water and sewer rates and setting effective date of September 1, 2015. Motion made by Director Twomey and seconded by Director Carr to adopt Rate Order No. 2015-0721A amending water and sewer rates and setting an effective date of September 1, 2015. Motion carried unanimously 3. Consider and take appropriate action regarding 2014 Consumer Confidence Report. General Manager McKnight stated that the 2014 Consumer Confident Report was mailed out to all of our customers and placed on the agenda to allow for public participation. Discussion Only No action taken 4. Consider and take appropriate action regarding findings and recommendations of the District and Town Fire/EMS Consolidation Committee and provide direction to staff regarding the Interlocal Agreement for Fire Department Personnel Services with the Town of Trophy Club dated January 7, 2013. Fire EMS Consolidation Committee member Lou Opipare presented the Board with the preliminary findings of the committee. He stated that the other members of the committee are Eric Jensen, Director Carr, Director Twomey, CouncilmemberShoffner, and Councilmember Tim Kurtz. Mr. Opipare stated the Fire/EMS Consolidation Committee Final Recommendations include: • If the EMS is not consolidated under the MUD, the District & Council must restore and enhance the current ILA agreement that can be agreed to and followed by all. • The Inter Local Agreement between the MUD and Town must be restructured to include: The Town remains fiscally responsible for EMS The MUD remains fiscally responsible for Fire 2 of 9 TCMUD000993 850 July 21, 2015 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 The Town Manager or MUD General Manager oversee the daily operations of both Fire and EMS -Both MUD's General Manager and Town Manager oversee and approve their respective budget The MUD's General Manager and Town Manager jointly develop the Fire / EMS combined SOP's and performance objectives. The performance objectives will be incorporated in the Fire Chief's annual performance plans and reviewed quarterly. -The Town and MUD Managers' performance plans must be amended to reflect these items -The Fire Chief reports to the Town Manager or MUD General Manager for both Fire and EMS operations but must take direction from the other entity manager for those items pertaining to responsibility for EMS or Fire. •Provide the appropriate level for annual review for SOP's compliance and performance of EMS and Fire operations. Director Twomey stated that the committee was formed because Councilman Philip Shoffner and Councilman Tim Kurtz and the committee were to look at the financial impact to the Town and the District of combining the Town and EMS under one entity. Director Carr wanted to clarify statements made by committee member Eric Jensen at the Town Council meeting regarding the possibility of moving the Firefighters to the District retirement plan TCDRS (Texas County & Retirement System) from the Town retirement plan TMRS (Texas Municipal Retirement System). Director Carr stated that the District funded all of its employees at 100 percent when they moved from the Town retirement plan and there have been no issues at all. He added that the City of Fort Worth and Dallas do not use TMRS and that the suggestion that firefighters would not want to work here due to the retirement plan is incorrect. He also stated that Mr. Jensen's comments that the Firefighters would lose their retirement matching if they moved to TCDRS is also incorrect. Discussion Only No action taken 5. Consider and take appropriate action regarding compensation request from customer at 552 Indian Creek Drive, Account No. 003-0111417-200, for alleged damages caused by the District. Motion made by Director Hase and seconded by Director Carr to award the customer at 552 Indian Creek Drive a total amount of $1000. Motion carried unanimously 6. Consider and take appropriate action to approve Obligation Letter from the developer of Isle of Turnberry in lieu of Nonstandard Service Agreement. Mr. Chip Boyd with Standard Pacific Homes requested the Board accept a Letter of Obligation in lieu of a Nonstandard Service Agreement. Director Carr requested that item #6 be discussed with Legal Counsel during executive session. Item No. 6 is so moved to Closed Session (see action after closed session) 7. Consider and take appropriate action to adopt Order No. 2015-0721B amending District Code of Ethics policy. 3 of 9 TCMUD000994 851 Trophy Club Municipal Utility District No. 1 July 21, 2015 Regular Meeting Minutes Motion made by Director Thomas and seconded by Director Carr to adopt Order No. 2015-0721B amending District Code of Ethics policy with the an addition of the following language to Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In the absence of the President, the Vice President shall preside. °/n the absence of the Vice President, the Secretary/Treasurer shall preside." Motion carried unanimously 8. Consider and take appropriate action regarding District Investment Policy including: a. Appoint District Investment Officer(s). (J. Thomas) b. Adopt Order No. 2015-0721C approving Amended and Restated Investment Policy. Motion made by Director Thomas and seconded by Director Twomey to adopt Order No. 2015-0721C approving Amended and Restated investment Policy and to appoint Director Carr as a Co-Investment Officer. Motion carried unanimously 9. Consider and take appropriate action to adopt Order No. 2015-0721D approving Cash Reserve Policy. (Hase) Motion made by Director Thomas and seconded by Director Twomey to adopt Order No. 2015-0721D approving Cash Reserve Policy. Director Hase would like to amend the motion to state that the cash reserve goal be moved from 100% to 50%. Motion is amended by the first and second. Director Hase would like to further amend the motion to state "The District will endeavor to reach 50% in a five year period." Motion is amended by the first and second. Motion as amended, carried unanimously 10. Consider and take appropriate action to approve an Automatic Aid Agreement for Fire Services with Roanoke Fire Department. (D. Thomas) Chief Thomas stated that the Automatic Aid agreement is to guarantee that when a structure fire occurs, all participating departments (Roanoke, Westlake and Trophy Club will respond). Chief Thomas stated that the call center will press a button and all three departments will automatically ascend on a fire. Director Carr stated that his research on Automatic Aid indicates that the participating agencies agree that the closest department responds to the call. He stated he is concerned that the District will be providing most of the coverage, thus leaving our residents without coverage for which they pay. Carr clarified that the District has a Mutual Aid Agreement with Westlake and Roanoke and that this agreement for Automatic Aid would be in addition to that agreement. Chief Thomas stated that the agreement will lower Roanoke's ISO rating because they will have access to the District equipment. 4 of 9 TCMUD000995 852 July 21, 2015 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 Director Twomey asked which entity requested this agreement and Chief Thomas stated it was Roanoke. Chief Thomas stated that Westlake and Roanoke have already passed the agreement and they are waiting on us. Director Carr stated he believes Roanoke and Westlake would benefit from this but does not feel that Trophy Club would see any benefit as the response time would not be adequate. Carr stated that Roanoke would not be able to respond to any section of Trophy Club as fast as our department. Director Carr asked Chief Thomas if TC Fire gets called out to a Fire in Westlake, who will cover our residents. Chief Thomas stated that is when the department would use resource management and call Southlake or Flower Mound to cover our area. Carr asked how this is done now with mutual aid. Chief Thomas said a few months ago we had Grapevine here while TC Fire was helping Roanoke with a fire. Carr stated that is mutual aid so what is wrong with mutual aid? Carr said to Google Mutual aid vs. Automatic aid, and it specifically says automatic aid is for situations for an entity bordering a city that has a station closer and can respond faster and that it does not say that all three respond at the same time. Director Twomey asked when the City of Roanoke and the Town of Westlake approved the automatic aid for fire protection agreement. Chief Thomas stated they have one in place now between them and they are waiting on us to approve this agreement. Twomey asked when they approved this document. Chief Thomas stated that they may not have approved this exact document as there have been changes made to it. General Manager McKnight asked the Chief to explain to the Board the differences between this document for automatic aid and the current agreements for mutual aid. Director Twomey stated that the Chief had told him that this agreement would be replacing the interlocal agreements for mutual aid that are currently in place. Motion made by Director Carr and seconded by Director Twomey to table this item until Chief Thomas provides the Board further information. Discussion ensued and the Board asked the Fire Chief to provide them with the following information: What are the benefits of Automatic Aid vs. Mutual Aid to the District? How is this different and better than Mutual Aid that is already in place? Provide the dates and copies of the agreements approved by Roanoke and Westlake. Chief Thomas stated he would get with Director Twomey and provide additional information and Director Twomey stated he preferred that he provide this information to the entire Board. President Moss called for the vote on the Motion to Table this item. For: Carr, Twomey, Moss Against: Thomas, Hase Motion passed 3-2 11. Consider and take appropriate action to approve an Inter-jurisdictional Mutual Aid Agreement for Fire Services with Denton County. (D. Thomas) 5 of 9 TCMUD000996 853 Trophy Club Municipal Utility District No. 1 July 21, 2015 Regular Meeting Minutes Motion made by Director Hase and seconded by Director Twomey to approve the Inter-jurisdictional Mutual Aid Agreement with Denton County. Motion carried unanimously President Moss called a 10 minute break at 9:05 p.m. Reconvene into Regular Session at 9:15 p.m. 12. Consider and take appropriate action regarding mowing services for FY 2016 including: a. Provide staff direction regarding mowing services included in 2013 Interlocal Agreement for Contractual Services with the Town of Trophy Club b. Approve bid and award contract for mowing services at District properties starting October 1, 2015 and allow the General Manager to execute the contract. General Manager McKnight stated that the Town Staff told her that they will not be doing the mowing for the District after this fiscal year. The Directors questioned the termination clause 4.01 of the ILA which states that "shall automatically renew for five (5) successive periods of one (1) year each, unless terminated by either party giving ninety (90) days written notice of termination prior to October 1." Motion made by Director Carr and seconded by Director Twomey to table this item until the Board of Directors receives notice from the Town Council. Motion carried unanimously 13. Consider and take appropriate action regarding permitting requirements for Wastewater Treatment Plant Project through the Town of Trophy Club and request for waiver from subdivision regulations. (J. Thomas) Discussion Only No action taken 14. Consider and take appropriate action regarding emergency expenditure for replacement of water plant generator. Motion made by Director Carr and seconded by Director Thomas to authorize the General Manager to purchase a generator for the water plant for an amount not exceed $30,000. Motion carried unanimously 15. Consider and take appropriate action regarding the June 2015 financials. a. Combined Financials b. Variance Report Motion made by Director Carr and seconded by Director Thomas to approve the June 2015 Financials and Variance Report. Motion carried unanimously 6 of 9 TCMUD000997 854 July 21, 2015 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 REPORTS & UPDATES 16. General Manager Monthly Report for June 2015 a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Finance Update • Utility Billing Reports • PID Connections Permits Collected • • Cash Status Report e. Project Status Updates • • Wastewater treatment plant upgrade project Sewer line relocation project at Sabre Building • • • • Sewer line relocation project at Lift Station No. 2 Water line relocation project in Solana Pebble Beach, Timberline, and Pin Oak Court water line upgrade project Water System Study General Manager McKnight presented the Board with the June reports and gave the following updates regarding Capital Projects. • Wastewater treatment plant upgrade project - Staff is working on getting the required permits from the Town. Sewer line relocation project at Sabre Building - This project has been completed and all inspections have been done. • Sewer line relocation project at Lift Station No. 2-The final walkthrough has been done and the project is now complete. • Water line relocation project in Solana - Staff is under the third review of the plans and the second review of the contract documents. • Pebble Beach, Timberline, and Pin Oak Court water line upgrade project - The temporary water line is being installed on Pebble Beach. Water System Study -The water study is underway and staff is looking at completion of the study in 30 days. 17. Fire Department Report for June 2015 a. Operations Report b. Volunteer Recruitment Report Fire Chief Thomas presented his monthly update to the Board. Fire Chief Thomas stated the fire department had 44 Fire calls, 36 EMS calls, gave 14 mutual calls which consisted of 8 EMS calls and 2 fire calls to Roanoke and 2 fire and 2 EMS to Westlake. Thomas stated that we received assistance with 4 EMS calls and 2 Fire calls from Roanoke and 1 EMS call from Westlake. The Fire Chief did not present Volunteer Recruitment Report. 7 of 9 TCMUD000998 855 Trophy Club Municipal Utility Distnct No. I July 21, 2015 Regular Meeting Minutes General Manager thanked Captain Shane Beck and Water Superintendent Mike McMahon for the excellent fire hydrant program that they have put together. The Board convened into closed session at 10:47 p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 18. Section 551.071 Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and/or matters of pending or contemplated litigation: a. Wastewater Treatment Plant Requirements under Texas Administrative Code, Chapter 217 and Chapter 309. b. New service commitment obligations for water and wastewater service. (Moss) c. Interlocal Agreement for Contractual Personnel Services with the Town of Trophy Club dated January 7, 2013. (Carr) d. Interlocal Agreement for Fire Department Personnel Services with the Town of Trophy Club dated January 7, 2013 and potential terms for future agreement. (Carr and J. Thomas) e. Interlocal Cooperation Agreement for Fire Protection Services with the Town of Trophy Club dated December 15, 2008. (Carr) 19. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Jennifer McKnight, General Manager (Carr) RECONVENE INTO REGULAR SESSION at 12:37 a.m. 20. Consider and take appropriate action regarding Closed Session items. Motion made by Director Carr and seconded by Director Twomey Regarding agenda Item No. 6., to direct the General Manager and legal to work with Chip Boyd, developer of Isle of Turnbury to create a customized Nonstandard Service Agreement that implements the steps stated in his Obligation letter and to authorize the General Manager to approve and execute the contract upon legal review. Motion carried unanimously Motion made by Director Hase and seconded by Director Twomey regarding agenda item 18 b. to continue working toward getting approval for commencement of wastewater treatment plant construction and hope for the best but strong likelihood of no more service commitments if nothing changes. We have requested a waiver of the right of way dedication and set back requirement so we are hopeful these waivers are granted. Motion carried unanimously 21. Items for future agendas: Annual Evaluation of the General Manager Automatic Aid Agreement 22. Announce upcoming meeting dates: Regular meeting - August 18, 2015 at 6:00 p.m. Budget Workshop - August 19, 2015 from 8:30 a.m. to 11:00 a.m. 8of9 TCMUD000999 856 July 21, 2015 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 President Moss adjourned the meeting at 12:40 a.m. ( 9 Jim Moss; President `^1111111li111 pN& N, ^ ^^t^ .; •z ^1 ^qZ•^y i ..^•t^! t) 0v- Kevin R. 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O N Yf p N W m ei I(1 YI O m O 'I n YI V^ p ri b 1(1 O b p N T m m 'i 1!1 01 b b m n m O m 'i n p m m 'I m I(1 n O N F O b ro e-I O^ W ri O '1 'i b ri N rt. o m m n n in m o o n m o m w q o m 1(1 n '-I o O^ o o T '1 p m VI N m n N m O^ O b m O m p m m O p O m O^ r•1 O ei YI W W ei n p n O N O O n YI n 01 O^ e•I Y1 r-1 N b ^O ^A m ^O ro M N ` n 'i N ro O^ n W OI m n N O OI Ill N 3r ^n " e-I N W I(1 I!1 H b M a o 0 1(1 n O n 1 O N 'I O O 'i b p N u1 ei N N 'I N m Ci 1mi .Ai 7 0 U`E Yf n rl O p n m I(1 I(1 o n Ill Of W YI ^(1 m N m b N m n O^ 1(1 O1 lD p N N r-I O N n N Ilf n .a ^n u .i e-I b I(1 0 b m O 11 p p W N n N O ri p m O W .i vi 1(1 N O b I(1 p p^ - c^ n '-I O YI n If1 p O m p O o C rl p H ei o .A z W i 4 ; F U 8 M m U W V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .C N wro oro H 7 F RI o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O O O O O O O o 0 0 0 o q o m in .•^ N p o o p o ui o m ^ o m o in m m ,^ o ^o p p in o o 0 0 0 o 0 0 0 0 0 m o o o in N O O O O o ro o o n o o o n p o o v^ o m b ^D I(1 - N YI m O^ O^ W ^ll m N n m m 1^1 O^ N p N ri m b '1 N I(1 N , p N p ri r-I O O - N p W YI YI n 1(1 Ilf m m 1(1 Il1 ^O ^O - p p ul N I(1 n N I(1 N Ilf ei ei O^ m V^ p m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ro m Y Y m W 010 Qm 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o m Q Y a' Q p O m O m m O^ O m Ill ^-1 N p O O .y o p o in m rn .-^ o b p p v^ o o ra b N O^ N u1 m 01 OI W YI m N n m • • ^G H N N p u1 H m • c0 N N 1(1 r^ lal o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O cT 9 9 9 a o 0 0 0 0 0 0 0 0 0 0 0 0 o q O m O O m O O O m N O O O O m . . . o 0 0 9 9 0 n o N O O n o o o n p o o in o p m ul ^ll n p p Yf N u^ m m uf .i p ei O uf b e-1 b ri n N 1I1 N Il1 ^•l e•I v^ m u1 p uf M 0 0 0 0 0 O O O N i(1 N m p rl p d n ^ !` N ^ 0 m N m 0 n p n ^ > I ,^1 N H m C W W Y U m u W C H W 7 H m V Y C W p I-I R m N m 8 .-I m m ^ p O -rl .d u m H Q q O •.i Y 41 m U Fj 'M -M M .i H Y W H m m p .7 w N m •.i H Y -.i C H Y o m m m U -.i 'd m H W Y C'. m W W X W E. O W -A O Y E. .U i.' o .. W +i W .i ^Q 8 H W u .X e Of o m • . i +1 .i w U '0 m w m -.1 o W C O H O a U tr' ^ q > 7 m q Y ., H 7 U m N H o m m v q W Y m ri i7 Y U -.i M A C m v m 76' P $ a q C o W o U Cm U) ^ ,qm W m \ H +i m m m u o 0 4 m .K 15 v I, U W W ^U Y m C m •.+ m •M C U U m -.1 p ^ q m ri w e W R 1 W 11 I W .^ o m W • W N U L m m x Y O m ri W ^tl C U F O A a' W a O ^ W m U C W H 7 W q H W u C W H .I H ro.1 -M N A Y O m O a m H •M A O q o -H Y m U a W \ m Y O o (q \ w C Y O •.1 M U Y W m d Y 0.' C •N A m itl m -.1 A m H m ,q p m '^ W q 8 -.1 N -.1 C +i g Id m id w H H F N O W H a W W Y C W m v ^ •.^ B -M H m a Rl ^tl m W W N H W Y m $ m V m m -.1 {.' 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O H O O 10 O N O O ^O b ^C O O ^O O n O O b O m O O 1D O G^ O O m O O 'I O b 1!f O 'I O ^O fl m 'I O b O I(1 rd O b O O I 1(1 O I(1 O p W W b N O O O O b b b b 1(1 N YI I(1 I(f Yl 1I1 Ill (1 1(1 Yl Yl N YI m m m m m m m m m m m m m M .i .i .^ 'i .i rl .i .i .^ .^ .i 'i 'i .i : rl Ni YI O ^ YI A I , rr^ ^ .:: YI m .i OO ^ n W O H b O N Vf O Ill ^G O W ^ b T b ei N O b V^ Ill O I (1 O Yl 0 1 N ^ O N N 1 (1 ^ D m O O^ rl W '1 m O W. i ^l 14 , M T N N n 01 W o V^ ^ "^ ^ m O^ m V' n Y1 0D o N m ^ O O n • • V^ 1I1 p It1 d^ C n I(1 N W N W m O O o o Ill Oi 'i a m N n V^ 01 V^ O d^ m O N I V^ V^ V^ O 1l) ^G m Y1 O n O n ni^/1 ^G n O V^ O C m N Iff E^ O N T m m O O n O n W O n O N O^ n rl O 01 b ^-'^ W I N ^G n n W n b O d Y1 ^O O m n N m rl .^ `el aO0 vl O 'i 1" N tp n n N N N Ill 'I Y w m I W N .-1 o o O h ^ '7 0. Ob °•0 w o w ^^ .-i l ^ Y 8 F ^ 0 4'! W MM 0 a ri NY {1 q m N o o YI O O^ aD O Iff O II1 O N m - ^u o W C d^ O^ b '^ Il1 ei u U,'6 ° Y m ^ .bi o.'q+ z "s ^ b^ F G q G7 G 40 .^ U m °N Y II a v M 0 0 0 0 0 o O O O O O o O O O o '). W O O O O O O O O O O O O N O O O O O O4 O W O N O O N O n N O O^ }m V^ N ei .i 'I O O m N .i 'i 4 I PI ^ ^y m Y 0 0 0 0 0 O O O O O O ^ V^ N H rl ul O ~ ei W YW 0 'S Q a y uf b n N ei O O O O O O O O Oo O O N O W Id 31 O e i I f1 ri 0 0 0 0 0 O O O O O 0 N ^ 0 0 0 0 0 0 0 c+ W O O O O 'I Ilf b O^ Oo O N n rl O M u1 b V^ I ^^I m n ei N ri W ^N 5 ^" I a I ° a y " ° O N N C. R N W. ° ^ o .1 M M a Y a M M +^ a .. o 0 0 ^ "m m C 0 O n" m c m o ~ m m P4 fi m [-E o7 x ° N ° U O M r•I Y M M E. FF ^ F a W Y Y Y m M -,i y p w ai ^ L ^ '^ O O m a+ A N r4 U' $ 93 O O o 0 o O o 0 0 0 0 o O o 0 0 0 o O o 0 0 ® bl ri E N \ .i I(1 0 0 0 0 0 0 O o o O ^. 7 ^ .i Id w O m w .;.. 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U F^ O O W O N'i O O O rl O O O O NI 1^1 O N O O O O O G! •i O O O 01 rl O O H l^ O N N W 1^f O O O N N W O W C O N W N V^ V^ 'i N N O^ O^O rl N l^ O l0 W'i O O W N O H rl C N H N N N N O b N b N O O W V^ O^ N l^ M L M d m i t^ 1^1 rl ^ m N ei ^ H1 ^O N d^ O ri ^ u w G ^'I C P (^1 b O N b N T C^ W l^ N N H b O O^ N N d^ b'i O W l^ b b •i H l^1 N ^O N N rl N b t^ N N O^ N1 W^1 m o ro .vo a N N O O ^G N C C '1 I^w1 1'1 O s r. tL 1, N N rl O1 b H P ri b N o N W l^ a O rl 1^1 N {^ ei O ri W WI p(^I b O rl 1p V^ Ot l^ W l^ NO W11 in ce f^l N N nl p N : N S nmooo^nc 1sr^nri a rlnmri p W O NN V^ p p Np P W N {^ V^ N O ro N O b rl O^ N ^-I N V) O1 t^f W ^O N N f^l O N C^ n n O^ N W O^ 01 'i N O V^ N W l^ V^ 00 N d^ 1^1 N O O1 O N b O 1^1 da W 1^1 W V^ b o p t^1 W N U^ N N N N N N 1^1 rd rl V^ m N O^ P^ 01 H N N W m^o 'i O N ri N rl W V^ ^y r N W N N b F O a O N O N M O d^ T N O^ d^ d^ " V^ O b O N N O^ N N N[^ b N C M H'1 'I N r1 O N l^ O ^C V^ N N C^ N ^ p H ^ ei N m b a N m 4' wu u q 7 O U $ L '•I rl Orl ^O N C W N N m H 4 N o •,C O +i N \ .^ M r 0 00 Y v F ^ ^ N C9 . u .q m ro o^. o O O N O O ri O O O O h O b O W O O l^ I(1 O O N O^ O O V^ N p NI l^ N^G O ri N N l^ 0 amu,+ 0 o ro m M o w 7a m ma, F{0 m a O m ^-I am+ m m g 7 q 0 0 o O O O O O O O rd Ol 1 N ^ O O rl O O O O O O O ^ ^ E a m a W 1^1 o ^^1 ^ '^i o 0 0 0 0 0 0 0 0 0 0 0 0 O O O O ro N O O O O O O b O N O O m N l^ O 'O v o CIQ N O N O O'I 71" O W O O l^ 'I V^ N V^ r1 {^ N N zN H N rvl ,y . b r,rl O Ol O O N f^l N N{^ W t^l I'1 (^1 rH V^ N ,> ^ 'I W .i m Ul m.tl m H H U m > M m m^mm qFKa m m u u u u ^ m m m•.ipO0 M u u X m 0 o m m W F Y N'f. ^' M M M N mmm X a w w w m m X q ^ rA u Q C q a m 13 11 m N q 0 q 0 y ro4i M q M^ 7^ Iu0 0 •N m^ q m 7 ^! q U w u u q m m la u F m m ro q H q q y m m N u U m H H Q N GI - y a N^.'+ w il N.I q H.I N r-UI v .d m w q m m a $ tl O m N F F m m q•N'tl'O'U q q q m Id m.+ 7 7 7 a.^l Plwww ^ w m u . w w00 m^ Ui 6^C m t^ m .^ ro N '+ Q b1 H ^ M \ N N 1^1 > O > O > O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O > O V N O N O N O N O N O N O O O O N N N N N N N N O O O O O O O O no^nnow^m ou^oui0 aAi o •• i ro m a q m o 7 M a AN b~ u q q O U 4 •• ^ m > rl rl rl N N N N N t+l i+l V^ V^ ^O h a^ > o 0 o O O O o o O O O o o O O > o O O o 0 o O O o O O O o O ^^ fl N N N N N N N N N N 1If N N N A tl N N N N N N N N N N N N N N m N N N N N N N N N N N N m a o ^ 0 O ^ tA ^'1 r ul O ' i n u^ i(1 O ^[1 m p n N V^ 1f1 N N Il^ ^F .i h b r^ a N 01 GG m I^1 Y1 O m O r r.i H O N n n1 n'1 1(1 N D o N 'd'. 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I BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 TCMUD001028 888 ANNUAL FILING AFFIDAVIT THE STATE OF TEXAS COUNTY OF DENTON } } CY (Name of Duly Authorized Of the ict Representative) Trophy Club Municipal Utility District No. 1 (Name of District) Hereby swear, or affirm, that the district named above has reviewed and approved at a meeting of the Board of Directors of the District on the 19th day of January, 2016, its annual audit report for the fiscal year or period ended September 30, 2015 and that copies of the annual audit report have been filed in the district office, located at 100 Municipal Drive, Trophy Club, Texas, 76262. The annual filing affidavit and the attached copy of the audit report are being submitted to the Texas Commission on the Environmental Quality in satisfaction of the annual filing requirements of Texas Water Code Section 49.194. Date: 20IBy: Si ature of * istrict RepresentatiA) ^S ^nn n. hi C1- f ev-aQ Mo^ (Typed Name & Title of above istrict Representative) Sworn to and subscribed to before me this ^ day of ","^ •., I ELLEN D'ANDRIA '• ^ Notary Pubhc. Slot e at Texas My commission ExPires Morch 18. 20T 8 (Signature of Notary) My Commission Expires On: I N I (A Notary Public in the State of Texas TCMUD001029 889 CONTENTS Page FINANCIAL SECTION ANNUAL FILING AFFIDAVIT ....... ............................................................................................. i INDEPENDENT AUDITOR' S REPORT ..................................................................................... ..1 MANAGEMENT'S DISCUSSION AND ANALYSIS (unaudited) ............................................. ..3 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Position ..................................................................................................... 11 Statement of Activities ......................................................................................................... 12 Fund Financial Statements Governmental Funds Balance Sheet ............... ................................................................................................... 13 Reconciliation of the Governmental Funds Balance Sheet To Statement of Net Position ...................................................................................... 14 Statement of Revenues, Expenditures and Changes in Fund Balances ............................................................................................................. 15 Reconciliation of the Statement of Revenues, Expenditures And Changes in Fund Balances of Governmental Funds To the Statement of Activities ............................... .....................................................16 Notes to Basic Financial Statements .........................................................................................17 REQUIRED SUPPLEMENTARY INFORMATION Budgetary Comparison Schedule - General Fund ................................................................... .40 Schedule of Changes in Net Pension Liability and Related Ratios - Current Period............41 Schedules of Changes in Net Position Liability and Related Ratios - Last 10 Years ............. .42 INDIVIDUAL SCHEDULES AND OTHER SUPPLEMENTARY INFORMATION REQUIRED BY'I'EXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) TSI-1 Service and Rates ..................................................................................................43 TSI-2 General Fund Expenditures and Other Financing Uses ........................................46 TSI-3 Temporary Investments .........................................................................................47 TSI-4 Taxes Levied and Receivable ................................................................................48 TSI-5 Long-Term Debt Service Requirements - By Year ..............................................49 TSI-6 Changes in Long-Term Bonded Debt ...................................................................53 TSI-7 Comparative Schedules of Revenues and Expenditures - Five Years ..................54 TSI-8 Board Members, Key Personnel, and Consultants................................................56 REPORTS REQUIRED BY GOVERNMENTAL AUDITING STANDARDS Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ...................................................................58 TCMUD001030 890 Susan LaFollett, CPA - Partner Rod Abbott, CPA - Partner and Abbott PLLC Certified Public Accountants INDEPENDENT AUDITOR'S REPORT To the Board of Directors Trophy Club Municipal Utility District No. 1 Trophy Club, Texas Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Trophy Club Municipal Utility District No. I(the "District"), as of and for the year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise the District's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. LaFollett and Abbott PLLC P0 Box 717 • Tom Bean, TX • 75489 903-546-6975 , www.lafollettcpa.com TCMUD001031 891 Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Trophy Club Municipal Utility District No. 1, as of September 30, 2015, and the respective changes in financial position, for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, budgetary comparisons, and retirement system funding information on pages 310 and 40-42 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Trophy Club Municipal Utility District No. 1's basic financial statements. The accompanying individual schedules and other supplementary information on pages 43-57 are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying individual schedules and other supplementary information are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the accompanying individual schedules and other supplementary information are fairly stated in all material respects in relation to the basic financial statements as a whole. Other Reporting Required by Government Audifing Standards In accordance with Government Auditing Standards, we have also issued our report dated January 19, 2016, on our consideration of Trophy Club Municipal Utility District No. 1's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Trophy Club Municipal Utility District No. 1's internal control over financial reporting and compliance. 1pwa,^ OK""""' Pt) e. Tom Bean, Texas January 19, 2016 TCMUD001032 892 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Trophy Club Municipal Utility District No. 1, Texas (the "District") Management's Discussion and Analysis (MD&A) is a narrative overview and analysis designed to provide the reader a means to identify and understand the financial activity of the District and changes in the District's financial position during the fiscal year ended September 30, 2015. The Management's Discussion and Analysis is supplemental to, and should be considered along with, the District's financial statements. Financial. Highlights At the close of the fiscal year, the assets of the District exceeded its liabilities by $17,739,443. Of this amount, $3,800,758 is unrestricted net position and may be used to meet the District's ongoing commitments. The District's net position increased by $793,049 during 2015. One contributor to this was $387,739 in capital contributions. At the end of the fiscal year, the District's governmental type funds reported a combined fund balance of $16,724,406. As of September 30, 2015, the unassigned fund balance of the General Fund was $2,848,351. Long-term debt activity for the District included debt principal repayments totaling $625,991. New debt totaling $15,802,316 was issued by the District during 2015. Overview of the Financial Statements The MD&A is intended to introduce the reader to the District's basic financial statements, which are comprised of three components: 1. Government-Wide Financial Statements, 2. Fund Financial Statements, and 3. Notes to Basic Financial Statements. The report also contains other required supplementary information in addition to the basic financial statements. Government-Wide Financial Statements - the government-wide financial statements are designed to provide the reader with a general overview of the District's finances in a way that is comparable with financial statements from the private sector. TCMUD001033 893 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Overview of the Financial Statements - continued The government-wide financial statements consist of two statements: 1. The Statement of Net Position - (Page 11) this statement presents information on all of the District's assets and liabilities; the difference between the two is reported as net position. Over an extended period, the increase or decrease in net position will serve as a good indicator of whether the financial position of the District is improving or deteriorating. 2. The Statement of Activities - (Page 12) gives information showing how the District's net position has changed during the fiscal year. All revenues and expenses are reported on the full accrual basis. Fund Financial Statements - Fund financial statements provide detailed information about the most important funds and not about the District as a whole as in the government-wide financial statements. The District uses fund accounting to demonstrate compliance with finance related legal requirements which can be categorized as governmental fund activities. Governmental Funds - All of the District's activities are reported in governmental funds. They are used to account for those functions known as governmental activities. But unlike government-wide financial statements, governmental fund financial statements focus on how monies flow into and out of those funds and their resulting balances at the end of the fiscal year. Statements of governmental funds provide a detailed short-term view of the District's general government operations and the basic services it provides. Such information can be useful in evaluating a government's short-term financing requirements. The District maintains three governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund, Debt Service Fund and Capital Projects Fund. The District adopts annual appropriated budgets for the General Fund and Debt Service Funds. A budgetary comparison statement is provided for each annually budgeted fund to demonstrate compliance with its budget. Notes to the Basic Financial Statements - The notes provide additional information that is essential to a full understanding of the data presented in the government-wide and fund financial statements. The notes to the basic financial statements can be found on pages 17-39. TCMUD001034 894 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Government-wide Financial Analysis The Management's Discussion and Analysis highlights the information provided in both the Statement of Net Position and Statement of Activities in the government-wide financial statements. It may serve over an extended period of time, as a useful indicator of the District's financial position. At the end of the fiscal year, the District's assets exceeded liabilities by $17,739,443. Of this amount, $937,899 (5%) reflects the District's investment in capital assets (e.g., land, buildings, machinery and equipment, net of accumulated depreciation), less any related outstanding debt used to acquire those assets and $13,000,786 restricted for capital projects. The District uses these capital assets to provide service to the community; therefore these assets are not available for future spending. Table 1 Condensed Statements of Net Position Governmental Activities 2014 Governmental Activities 2015 Current and other Capital assets Total assets $ 18,858,744 22,112,163 40,970,907 $ 4,485,026 19,849,794 24,334,820 135,002 135,002 Deferred outflows Total deferred outflows 6,031,304 1,499,173 7,530,477 21,197,497 2,162,794 23,360,291 Long-term liabilities Other liabilities Total liabilities 6,175 6,175 Deferred inflows Total deferred inflows Net Position: Net investment in capital assets Restricted for capital projects Unrestricted Total Net Position $ 937,899 13,000,786 3,800,758 17,739,443 13,843,103 $ 2,961,240 16,804,343 TCMUD001035 895 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Government-wide Financial Analysis - continued District operational analysis - The following table provides a summary analysis of the District's consolidated operations for the fiscal years ended September 30, 2015 and 2014. Governmental activities have increased the District's net position by $793,049, which amounts to a 4.7% increase in net position for the year ended September 30, 2015. Table 2 Changes in Net Position Governmental Activities 2014 Governmental Activities 2015 Revenue: Program revenue $ Charges for services Grants and Contributions General Revenue Ad valorem taxes Unrestricted investment eamings Contributions not restricted to specific programs Miscellaneous 6,447,364 397,739 $ 6,150,179 946,481 1,880,390 25,454 30,645 142,130 1,740,079 6,255 115,102 Total Revenue 8,923,722 8,958,096 Expenses: Water & Wastewater operations General government and other Fire Loss on sale of disposed assets Interest charges 4,342,704 2,351,712 954,698 21,450 460,109 4,083,929 2,113,413 901,351 205,210 Total Expenses 8,130,673 7,303,903 $ Increase in net position 793,049 $ 1,654,193 6 TCMUD001036 896 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Financial analysis of the District's funds Governmental Funds - the main focus of the District's governmental funds is to provide information on the flow of monies to and from the funds, and to note the unassigned fund balance, which is a good indicator of resources available for spending in the near term. The information derived from these funds is highly useful in assessing the District's financial requirements. The unassigned fund balance may serve as a useful measure of the government's net resources available for use at the fiscal year-end. At the end of the fiscal year, the District's governmental funds reported combined ending fund balances of $16,724,406, of which 17%, or $2,848,351, is unassigned and available to the District for future spending. General Fund budgetary highlights The most significant amendment to the General Fund 2015 budget involved increasing capital outlays by $1,292,307 for a fire truck and other additions. Revenue: Revenues were $1,028,522 (11.3%) less than budgeted • • Water and wastewater charges were $1,056,820 (14.7%) less than budgeted. Utility fees were $55,200 (30%) more than budgeted. Expenses: Expenses were $1,940,744 (18.5%) less than budgeted • • Water operations expenditures were $908,132 (22.3%) less than budgeted. Capital Outlay expenditures were $900,710 (33.9%) less than budgeted. Capital Asset and Debt Administration The District's investment in capital assets for its governmental activities as of September 30, 2015 amounted to $22,112,163, net of accumulated depreciation. This represents a broad range of capital assets including, but not limited to land, buildings, improvements, machinery and equipment, vehicles, and water, wastewater treatment, and wastewater collection systems. Capital assets increased 10.2% during 2015 primarily due to approximately $1.2 million of motor vehicles, $1.2 million of construction in progress, and $0.5 million of water and wastewater system improvements and $387,739 of capital contributions. Additional information about capital assets may be found in Note 5 in the notes to financial statements. TCMUD001037 897 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 MANAGEMENT'S DISCUSSION AND ANALYSIS September 30, 2015 Debt administration Long-Term Liabilities - at the end of the current fiscal year, the District had $21,057,549 of general obligation bonds, revenue bonds, notes payable, capital leases, and accrued compensated absences, which is an increase of 249.1% from the previous fiscal year. Of this amount, $21,034,316 is backed by the full faith and credit of the government. New debt totaling $15,802,316 was issued for the District during 2015. Table 3 Outstanding Debt at Year-end Governmental Activities 2015 General obligation bonds Revenue bonds Notes payable Capital lease obligations Compensated absences Total $ $ 10,845,000 9,230,000 152,000 807,316 23,233 21,057,549 Governmental Activities 2014 $ $ 5,668,700 337,991 24,613 6,031,304 Economic factors and next year's budgets and rates: General Fund fiscal year 2016 budgetary highlights: Revenue: The District's 2016 operational revenue is budgeted to decrease by $893,335. • • • Property tax revenue is budgeted to decrease from $1,040,716 for fiscal year 2015 to $948,144 for fiscal year 2016 for a total decrease of $92,572. Water and wastewater revenue is budgeted to increase by $475,249 due to an increase in the number of utility customers and to a rate increase that was effective September 1, 2015. Utility fee revenue is budgeted to decrease by $115,000 due to less new home construction in the Public Improvement District as it is reaching total buildout. 8 TCMUD001038 898
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