Redberry Boble Camp Rental Information

Rental Manual
PO Box 25128 River Heights. Saskatoon, SK S7K 8B7 Office (306)477-4410
Table of Contents
Missions Statement
3
Map/Directions
3,4
Accommodations
5
Recreation and Equipment
6
Rental Policies
7
Rules & Regulations
8
Camp Clean up
9
Rental Rates
10
Catering Menu Options
11,12
Rental Application
13
Rental contract & Liability Wavier
14
Check list:
Rental Application (see page 12)
Daily Schedule Plan (May-June Rental Groups)
Reservation/Damage Deposit
Food Services Deposit (if requesting catering)
Rental contract and liability wavier
(Once we have received all the previous pieces of your rental application we will issue you a confirmation letter.)
Complete Rental Application, Liability Wavier and Rental Contract Forms and Mail to:
Redberry Bible Camp
PO Box 25128 River Heights
Saskatoon, SK S7K 8B7
Redberry Bible Camp is owned and operated by the Saskatchewan Conference of
Mennonite Brethren churches and operated by the Redberry Bible Camp Association.
The Camp was established to assist these churches in evangelism and personal growth
through a high quality camping program.
The camp is located on the east Shore of Redberry Lake, 90 kilometers from Saskatoon.
Redberry is surrounded by poplar and aspen trees as well as many varieties of wild flowers.
Many species of birds and animals make their homes around the camp. Redberry provides a
natural environment for retreats, conferences, outdoor education, and reunions.
Directions to Redberry
Take highway 12 North of Saskatoon. Cross the North Saskatchewan River.
Turn West on Grid road 781. Follow the signs into camp. For directions from North
Battleford, check our website. www.redberrybiblecamp.com
Map of Cabins and Facilities
Accommodations
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All accommodations are winterized and heated unless specified
Bedding Note: The camp provides beds and mattresses.
Guest Groups must bring personal bedding.
DINNING HALL
Dining Room with Fireplace (meeting area around fireplace) - Capacity 150
Washroom/shower block
Kitchen - Equipment
Walk in Freezer
Commercial Convection Oven
Walk in Cooler
BBQ
Grill
1-55 Cup Coffee Urn
Commercial Toaster Commercial Coffee Maker
CHAPEL/RECREATION FACILITY (GYMNASIUM)
Large open area (50’x70’ with high ceiling)
Volleyball, Basketball, (Outdoor weather permitting), Assorted Gym Equipment
Upper level accommodation area- 6 bedrooms (2-3 persons/room)
Washroom/Shower Facilities (upper & lower)
Wheelchair Accessible Washroom (Tub/Shower)
CABINS
South Cabins
Cardinal Castle (sleeps 10)
Martin Motel (sleeps 10)
Falcon Ridge (sleeps 10)
Eagle Lookout (sleeps 10)
North Cabins
Seagull Suite (sleeps 10)
Pheasant Flat (sleeps 10)
Hummingbird Hideout (sleeps 10)
Sandpiper Lodge (sleeps 10)
Blue Jay Cottage (sleeps 10)
Kingfisher Inn (sleeps 10)
Waxwing Cottage (sleeps 9 summer)
Blackbird Bungalow (sleeps 8 summer)
Redstart Rest (sleeps 8 summer)
Pelican Patio (sleeps 9)
Woodpecker Hollow (sleeps 9)
THE CAMP RESERVES THE RIGHT TO REQUIRE 80% OCCUPANCY OF EACH CABIN USED.
*Please note Redberry is not responsible for the set-up and take down of events happening
in the gym. You will need to provide your own set-up and take down personal.
Trailer Court:
- 5 Trailer Sites with electrical for 15amp Service.
- 2 permanent coveralls shelters with electricity
RECREATIONAL FACILITIES AND EQUIPMENT
May – June
September – November
December- April
Climbing Wall*
Archery*
Horses*
Skateboard Park*
Volleyball
Basketball
Canoeing
Fire Pit
Ropes Course
Swimming Pool*
Playing Field
Fire Pit
Volleyball
Basketball
Gym Facilities
Playing Field
Tobogganing Hill & Tubes (weather permitting)
Skating Pond (weather permitting)
Tails for cross country skiing (Weather Permitting)
Gym Facilities
*Climbing Wall – Requires a qualified instructor provided by Camp
*Skateboard Park – Requires a qualified Supervisor provided by Guest Group
*Archery – Requires a qualified instructor provided by camp
*Horses – Requires a qualified wrangler provided by Camp
* Canoeing – Requires a qualified supervisor provided by camp or Group (contact office)
*Swimming Pool - Requires a lifeguard that may be provided by Camp upon availability.
Inquire before you come. (June 1-Sept 1)
* Cross Country ski’s are not provided, must supply you own
Please Note:
 Guest group must provide their own instructor for the Skateboard Park
 Redberry Bible Camp may provide limited programming in the evening.
 All Programming that includes a Redberry Staff member must be arranged ahead of time
with the Main Office.
 Outside of the May- June’s rental season, if programming is requested extra charges may
apply.
Redberry Rental Policies
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Camp rental includes the use of the site, buildings, and recreational equipment that have been selected
by the Rental group. (Horses, & Swimming pool, are available at extra cost – during specified
dates)
1. Deposit
a. A Reservation / Damage Deposit is required with the Rental Application to
confirm Rental Dates. Your selected dates will not be held until we have
received the Reservation/Damage Deposit. Please submit your
Reservation/Damage deposit no later then 30 days prior to your booking date.
(No exceptions,due to the high demand for specific dates.)
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$250.00 Reservation / Damage Deposit
$250.00 Additional Food Service Deposit for Catered Camps
The deposit will be applied against the total bill upon completion of rental period.
*Rates are subject to change without notice
All rental rates are subject to an additional 5% GST
2. Cancellations:
a. The $250.00 Reservation / Damage Deposit is refundable until 30 days prior or
it can be transferred to a rescheduled booking at a later date.
b. The $250.00 Food Service Deposit is refundable until 30 days prior to rental
dates. (This does not include the Reservation/Damage deposit).
3. Damage Fee:
a. The guest group is responsible for damages to camp property. The camp
withholds the $250.00 Reservation / Damage Deposit until the damage has been
assessed and paid. The amount remaining or owing will then be refunded or
charged.
b. Cleaning
A $20.00 per hour cleaning fee will be assessed for any Guest Group clean
up left unfinished.
4. Rental Time Period – Rental rates for the first day are based on a 24-hour time period.
First day begins at the time the guest group arrives.
Note: Rental rates for the second day are based on a 12-hour time period.
Example 1: Friday from 6:00pm to Sunday at 6:00am = 1.5 day rental
Example 2: Friday from 6:00pm to Sunday at 7:00am = 2 day rental
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Rules and Regulations
COMMON RULES
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NO SMOKING is allowed in buildings or anywhere on camp property.
Telephone calls must be COLLECT OR BY CALLING CARD.
NO PETS are allowed on the camp property.
ALL CABINS must have an ADULT SUPERVISOR.
ALL ACTIVITIES, both learning and recreational are to be SUPERVISED BY AN ADULT.
SITE AND FACILITIES
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NO ALCOHOLIC BEVERAGES OR NON - PRESCRIPTION DRUGS are allowed on camp property.
QUIET HOURS - 11:00 PM TO 6:OO AM.
Fire extinguishers and alarms are for fire emergency only. DO NOT TAMPER WITH FIRE EQUIPMENT.
Vehicles are restricted to PARKING LOT areas only.
Camp buildings and grounds must be RESPECTED AND KEPT CLEAN.
VEGETATION AND WILDLIFE are to be left UNTOUCHED.
Fires are permitted in DESIGNATED AREAS ONLY.
All DAMAGES AND BREAKAGE’S must be REPORTED IMMEDIATELY. Guest groups are responsible for
payment of damages resulting from willful or negligent activities.
SKILL ACTIVITY RULES
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ALL ACTIVITIES, both learning and recreational are to be SUPERVISED BY AN ADULT.
Skill areas and equipment must be CLEANED UP, PUT AWAY AND LOCKED UP once skill periods are finished for
the day.
Skill areas SHOULD NOT BE LEFT UNATTENDED while set up.
Groups who are running their own skills recognize that THEY ARE ASSUMING COMPLETE LIABILITY AND
RESPONSIBILITY FOR ALL USERS.
Skill areas and equipment must be RESPECTED AND KEPT CLEAN.
POOL RULES
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A QUALIFIED LIFEGUARD (CURRENT NLS and CPR “C”)
is required for the use of the swimming pool. A
lifeguard may be provided by Redberry Bible Camp upon availability. This is not guaranteed. Guest
groups may be required to provide their own lifeguard. Please inquire about availability before you
arrive. The lifeguard must be on duty whenever the pool is in use, and the pool must be LOCKED if not
in use.
Swimming pool use is restricted to DAYLIGHT HOURS ONLY.
Lifeguards that are provided by the guest group must provide copies of their current NLS and CPR
“C”to the camp office prior to pool rental.
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Rental Group’s Camp Clean Up
Cabin
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Carry belongings out of cabin; check under mattresses and on clothesline.
Sweep the cabin floor and under each mattress, use broom and dustpan. Put dust in garbage can.
Take garbage to the dumpster in the storage shed that is on the west side of the dining hall or to the dump trailer in the
maintenance area.
Get spray bottle and a rag from the mop room in the dining hall. Spray and wipe down mattress. Put rag in mop room and the
spray back on the shelf it came from.
Get mop and pail from the mop room in the dining hall, fill mop pail from the bucket fill on the dispenser
Wash cabin floor, take mop and pail back to the mop room, rinse mop and pail, and hang mop to dry.
Wipe out any spider webs in the corners of the cabin, around the ceiling, door and windows.
Check around the outside of you cabin for any garbage and/or clothing and take to appropriate location.
Turn off cabin lights, heater and fan. Close windows and you’re done!
Green spray (all in one) for mattresses and disinfection
Blue spray for glass
Red spray for kitchen only
PLEASE MAY SURE MOP, BUCKETS, SPRAY BOTTLES ARE RETURNED TO THE DINING HALL
Dining Hall
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Tables and benches get put in back corner of dining hall
Sweep and mop floors
Clean lights and windows sills
Kitchen
 Clean cooler/ freezer
 Clean stoves/ ovens
 Clean up and organize back shelfs and back room
Main camp
 Empty garbage’s
 Pick up litter
 Clean up dumpster area
 Make sure main area of camp around cabins and skill areas are clean
Chapel
 Box up lost and found and store
 Move round tables to dining hall
 Take down chairs, put in stack of 15, make sure that similar chairs go together. put plastic chairs in the dining hall and wood
chairs in the storage room
 Sweep and mop floor, wipe off any splats on wall and take down paper ect.
 Sweep and mop entry way, clean off shelves and coat hanger
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Rental Rates
All rates are subject to an additional 5% GST. Prices are subject to change.
1. BASIC ACCOMMODATION RATE ($500.00 Minimum Rental Fee)
(Includes the use of facilities except supervised skills)
First 50 people $20.00/person/day
Additional People $15.00/person/day
Trailer/Tent Site $13.00/person/day
(Children 5 and under free)
½ day increments will be charged at ½ of 24hour stay
2. SWIMMING POOL FEE
($100.00 minimum fee)
$5.00 / person / day + GST
Available June 1 – September 1 (Subject to weather/pool conditions)
3. HORSEBACK RIDING FEE ($100.00 minimum fee)
$5.00 / person / hour for rental groups + GST
Horseback riding is available May 20 – July 1.
An experienced wrangler is provided by RBC.
A Group information session on horsemanship and riding safety is provided
4. FOOD SERVICES / CATERING
Minimum 25 person group.
Groups are required to help with dishes
Prices vary and are based upon menu selections. (Menu on next page)
For more information contact the camp office.
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Redberry Bible Camp Catering Menu Options
Children 3 – 8 years are ½ listed price, children 3 and under – free
Breakfast/ Brunch – includes orange or apple juice, coffee and tea
1. Baked oatmeal, fruit and yogurt…………………………………..
$6.50
2. Pancakes and sausage or bacon, fruit topping…………………….
$8.00
3. Hashbrowns, Scrambled eggs, Sausage or bacon & Fresh fruit............... $8.50
4. Cold cereal, milk, toast, fruit and yogurt…………………………
$7.00
5. Quiche, muffins, fresh fruit & Cheese……………………….…..
$8.00
6. Breakfast Buffet……………………………………………………….. $10.25
- Pancakes or French toast or hashbrown casserole, Scrambled eggs, bacon or breakfast sausage,
muffins or toast and fresh fruit
Lunch – includes beverage and dessert of choice*
1. Burgers, chips and tossed salad or Veggies with dip…………………..
2. Chili or Pulled Pork, buns and tossed salad or veggie tray……………
3. Make your own taco salad or wraps……………………………..
4. Chicken Caesar salad and fresh garlic bread…………………………..
5. Make your own sub sandwiches, chips or veggie tray & dip……
6. Chicken fingers and fries, salad or veggies & dip……………………...
7. Homemade Soup, grilled cheese sandwiches or fresh biscuits and
Tossed salad or veggie tray
*Choice of chicken noodle, lemon chicken rice, corn chowder,
Beef barley, cheesy broccoli
8. Mac & cheese, buns and veggie tray & dip……………………...
Supper – includes beverage and dessert of choice*
1. Lasagna or spaghetti with meat sauce……………………………
- Choice of tossed, Caesar or Greek salad
- fresh Italian herb bread or Garlic bread
2. Chicken fettuccini………………………………………………...
- choice of tossed, Caesar or Greek salad
- Fresh Italian herb bread or Garlic bread
3. Baked potato buffet………………………………………………
- toppings include: chili, broccoli, cheese sauce, sour cream, chives
and bacon bits
$8.50
$9.00
$9.00
$ 9.50
$ 9.25
$9.50
$ 9.00
$8.00
$13.25
$13.25
$13.75
4.Redberry Feast……………………………………………………..
$15.00
- * Choice of 1 meat : Ham, Roast Beef, Mennonite farmer sausage, meatloaf
Bacon-wrapped chicken, parmesan chicken, Meatballs (sweet & sour or Stroganoff)
-* Choice of 1 side dish: Mashed, scalloped, baked or oven roasted potato, Rice, Perogies,
Roasted red pepper pasta, pasta salad
-* Choice of 1 salad: Tossed, Strawberry spinach, Caesar, Greek, Coleslaw or Fruit salad
-* Choice of 1 hot vegetable: Corn, green beans, peas, mixed vegetable
-*Choice of 1 fresh bread: buns, Italian herb bread, garlic bread
** Choose 2 meat & 2 salad……………………………………………
Add $2.50
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Afternoon and Evening Snacks – include juice, coffee and tea
1. Dessert buffet…………………………………………………….
$7.50
Trifle, fruit, cookies or squares and munchie mix
2. Assorted baked cheesecakes……………………………………………. $7.50
3. Nachos with cheese sauce, salsa and sour cream………………..
$4.50
4. Veggies & dip…………………………………………………...
$4.50
5. Fresh fruit & dip (yogurt or Chocolate)…………………………
$5.00
6. Chicken wings or Dry ribs & Potato skins…………………..
$9.50
7. Crackers & cheese………………………………………………
$4.50
8. Cookies or muffins………………………………………………
$3.00
- Chocolate chip-oatmeal, chocolate chocolate chip, gingersnap, raisin spice
- Banana Choc. Chip, Cinnamon Apple, blueberry, pumpkin spice
9. Apple slices with caramel dip…………………………………..
$3.00
10. Poutine…………………………………………………………
$5.00
11. Sundae buffet………………………………………………….
$5.25
*Dessert choices
Brownies & ice-cream
Carrot Cake
Fruit crisp (apple, blueberry, plum or rhubarb – in season)
No-bake cheese cake with fruit topping
Ice-cream – cone or dish with chocolate/caramel sauce
Rice krispy or puffed wheat squares
Tarts – Lemon, chocolate, strawberry, cherry or blueberry
Allergy Note: Food plays such a basic role in feeling cared for and included. Knowing this, it gives us great
pleasure to be able to adapt our menu items to meet a variety of special dietary needs. We are willing and able
to provide appropriate options for those who need gluten free, dairy free or vegetarian meals and snacks.
Please advice the camp office if you have any dietary needs when selecting your menu.
While we cannot guarantee a nut-free kitchen, we at Redberry make an effort to insure none of the ingredients
in our menu contain nuts or “traces of.”
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RENTAL APPLICATION
Rental dates are confirmed upon the submission of the Rental Application and Reservation/Damage Deposit.
Name of Organization ______________________________Phone ________________
Address_______________________________________________________________
Contact Person ____________________________________ Phone_______________
Email Address__________________________________________________________
Dates: From __________________________To _______________________________
Arrival Time ________________________ Departure Time ______________________
Catered
Yes
No (If yes, please be in touch with us)
Anticipated Attendance____________________ Age Range _____________________
Briefly state purpose of retreat _____________________________________________
Check the cabins and activities you plan to use:
FACILITIES (# indicates how many cabin sleeps. The cabins are also in order of
recommended use per South Side and North Side)
- Italicized cabins are on the South Side of & Bolded cabins are on the North Side of camp &
underlined are only used in summer.
____ Gym Facility
____ Lodge (7 Bedrooms)
____ Trailer Court (5 Sites)
____ Cardinal Castle (10)
____ Martin Motel (10)
____ Falcon Ridge (8)
____Eagle Lookout (10)
____ Woodpecker Hollow (9)
____ Kingfisher Inn (10)
____ Blue Jay Cottage (10)
____ Waxwing Cottage (9) ____ Sandpiper Lodge (10)
____ Blackbird Bungalow (8) ____ Hummingbird Hideout (10)
____ Redstart Rest (8)
____ Seagull Suite (10)
____ Pelican Patio (9)
____ Pheasant Flat (10)
RECREATION EQUIPMENT
Summer
____ Climbing Wall
____ Archery
____ Skateboard Park
____ Beach Volleyball
____ Fire Pit
____ Basketball
____ Gym Facilities
____ Ropes Course
Winter
____ Tobogganing Hill & Tubes
____ Skating Pond
____ Volleyball
____ Basketball
____ Cross country Trials
____ Swimming Pool (June 1- Sept 1, See Swimming Pool Fee and Regulations)
____ Horses (May 15 – Sept 1, See Horseback Riding Fee)
 All activities must be supervised by a responsible adult
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Rental Contract & Liability Wavier
GUEST GROUPS MUST PROVIDE PROOF OF SUFFICIENT LIABILITY INSURANCE.
REDBERRY BIBLE CAMP IS NOT RESPONSIBLE FOR ANY INJURIES AND LOST OR
STOLEN PERSONAL PROPERTY
As the renter of Redberry Bible camp’s facilities I understand that the camp reserves the right to host multiple
groups. I recognize that with the Reservation/Damage Deposit the Camp will hold the agreed upon dates for our
encampment. Cancellations are only refundable or transferable 30 days prior. If a cancellation occurs prior
to 30 days before camp dates the Food Service Deposit will be refunded.
_______ $250.00 Reservation/Damage Deposit enclosed.
_______ $250.00 Food Service Deposit enclosed.
We understand that Redberry Bible Camp reserves the right to withhold the Reservation/Damage Deposit if we
are responsible for any damage done to the Camp property. Damages will be assessed and paid, and the amount
remaining or owing refunded or charged respectively.
We ask that you the renter of our facilities please include along with your application a copy of your
insurance. Your policy should indicate that a third party (Redberry Bible Camp) is named as an additional
party covered under your insurance policy.
Redberry Bible Camp is not liable for any illness, accident, or misfortune that may occur during your stay at
camp. Redberry Bible camp is not responsible for any lost or stolen personal items. Redberry staff, volunteers,
its directors, or the employees of facilities outside of the campgrounds are hereby released from all liability in
the event that the above may occur.
I hereby release Redberry Bible Camp from any claims resulting in injury, accident, misfortune, loss, and stolen
items while at the camp. I understand that by signing this document I am stating that my insurance covers all of
the above for all the organizations participants.
I affirm that all of the information given is correct and accurate. I understand the policies and regulations of
Redberry bible camp and have carefully read the Rental contract & Liability Wavier and agree to abide by them
fully.
Name of Organization: ____________________________________
Name (Please Print): _____________________________
Insurance Company: _________________________________
Insurance Policy #: _________________________
Signature: _________________________
Date: ____________________
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