Over the Edge Preteen Camp 2014

OVER THE EDGE PRE-TEEN CAMP
WEEK ONE:JULY 26-30
WEEK TWO: JULY31-AUGUST 4
WEEK THREE: 5-9
Dear Children’s Minister or Leader,
I would like to invite your group to Over the Edge Pre-Teen Camp. We will offer 3 sessions of camp to choose from in
2014. The camps will be Saturday to Wednesday, July 26-30, Thursday to Monday, July 31- August 4, and Tuesday to
Saturday, August 5-9, at Pineywoods Baptist Encampment and are for students who have completed 3rd-6th grade. The
cost will be $230.00 per student/sponsor.
The price covers t-shirts, name tags, recreation/tournament events, literature, meals, cabins, main events, camp pastor, and
worship band. We require one sponsor (18 YEARS OR OLDER) per eight students (same gender). Sponsors will be
small group leaders and are responsible for seven to ten students from their church for Bible study and recreation time.
Our camp pastor for Session One ( July 26-30) is Micah Mariano. He is back again using object lessons and humor
to communicate the gospel to pre-teens. This year KyleWorsham band will be joining us again for an exciting time
of worship. The main event speaker will be Chalk Artist Dave Benefield. Dave has been a chalk artist for over 20
years and uses comedy and drama in his presentations.
Our camp pastor for Session Two (August 1-5) is Micah Mariano. He is back again using object lessons and
humor in his messages to pre-teens. This year KyleWorsham band will be joining us again for an exciting time of
Worship. The main event speaker that will be Chalk Artist Dave Benefield. Dave has been a chalk artist for over
20 years and uses comedy and drama in his presentations.
Our camp pastor for Session Three (August 6-12) is Micah Mariano. He is back again using object lessons and
humor to communicate the gospel to pre-teens.The worship band will be God Struck, who has a great heart in
leading pre-teens in worship. The main event speaker will be Chalk Artist Dave Benefield. Dave has been a chalk
artist for over 20 years and uses comedy and drama in his presentations.
The registration process incorporates reservations and incremental payments if you so choose. Please pay
careful attention to the details and contact Pineywoods with any registration questions
(ote@pineywoodscamp.com or 936-642-1723x227).
If you are interested in being a part of our camp, please let us know as soon as possible. Feel free to contact me at
903-845-6297 or overtheedgepre-teen@yahoo.com with any concerns and/or questions about this year’s camp.
We look forward to God doing some awesome things in the lives of our kids!!!!!!!!!!!!!!!
In Christ,
Dave Benefield
Over the Edge Pre-Teen Camp Director
Over the Edge Preteen Camp 2014
REGISTRATION INFORMATION
Camp Dates: July 26-30 (Sat-Wed), July 31-August 4 (Thurs-Mon) &
August 5-9 (Tues-Sat)
Early Registration Deadline: June 27, 2014
Camp Cost:


$230 per student/sponsor (forms AND deposits postmarked on or before June 27th)
$250 per student/sponsor (forms AND/OR deposits postmarked after June 27th)
Deposit: $130 per person for registrations postmarked on or before June 27th
$150 per person for registrations postmarked after June 27th
OPTION 1:
OPTION 2:
Reservations/3 payments/Early camp confirmation
Make only 2 camp payments
1. Check space availability online at
www.pineywoodscamp.com/over-the-edgepreteen-camp/.
2. Submit ONE completed Reservation Form AND
$50 per person (students & sponsors).
3. You will be notified via email upon receipt of your
reservation.
4. Postmark your group’s registration by June 27th to
receive the Early Registration camp cost.
 Submit one completed Church Form
 Submit a fully completed Registration/
Medical Form AND the total deposit
($130) for each person coming to camp.
Note: The $50 above is applied to the
$130 deposit.
5. An email confirmation and church summary will
be sent to you after your registrations are received
and processed. Sponsor training information will
be included.
6. First Day of Camp: Balance and sponsor training
forms due at check-in.
1. Check space availability online at
www.pineywoodscamp.com/over-the-edgepreteen-camp/.
2. Postmark your group’s registration by June 27th to
receive the Early Registration camp cost.
 Submit one completed Church Form
 Submit a fully completed Registration/
Medical Form AND the total deposit
($130) for each person coming to camp.
3. An email confirmation and church summary will
be sent to you after your registrations are received
and processed. Sponsor training information will
be included.
4. First Day of Camp: Balance and sponsor training
forms due at check-in.
Payment Information
Send only one church check per group
payment. Make check payable to “Over the
Edge Pre-Teen Camp.” Mail form(s) and
payment to the address at right.
Over the Edge Preteen Camp
Pineywoods Baptist Encampment
PO Box 133
Woodlake, TX 75865
Registration Policy
A complete registration includes the total deposit AND the Registration/Medical Form. We do not hold reservations
after the Early Registration Deadline. We do not hold spots for incomplete registrations. Any amount paid
above the required deposit for complete registrations will be applied to your balance due. Cancellations made by the
Early Registration Deadline will avoid any forfeit. Cancellations made after the Early Registration Deadline or on the
first day of camp will forfeit the full deposit. Deposits are transferable to another camper, but not to the balance due.
R ESER VA T ION FORM
Over the Edge Preteen Camp 2014
Complete this form online and print it for mailing OR
print the form and complete it by hand.
CONTACT NAME
CHURCH NAME
(add city if different from your city)
MAILING ADDRESS
CITY
TX
STATE
ZIP
CONTACT PHONE NUMBERS (include area code):
WORK
CHURCH
HOME
CELL
FAX
EMAIL
We rely heavily on email for correspondence.
CHECK CAMP SESSION:
Session 1
July 26 – 30
# Students
Completed
-
6th
Only
Session 3
August 5 – 9
# Sponsors (18 or older)
+
3rd
Session 2
July 31 – August 4
=
1 per 8 Students Required
(Same Gender)
X
$50 per person minimum
$50.00
Will be applied to the Total Deposit
=
$
February 1 – June 9, 2014: Make reservations for Over the Edge Preteen Camp.
Submit this form with $50 per person.
Do not use this form after June 9th.
Use the Church Form after June 9th.
www.pineywoodscamp.com/over-the-edge-preteen-camp/
Reset Page
Over the Edge Preteen Camp  Pineywoods Baptist Encampment  PO Box 133  Woodlake, TX 75865
CH UR CH F ORM
Over the Edge Preteen Camp 2014
Complete this form online and print it for mailing OR
print the form and complete it by hand.
CONTACT NAME
CHURCH NAME
(add city if different from your city)
MAILING ADDRESS
CITY
TX
STATE
ZIP
CONTACT PHONE NUMBERS (include area code):
WORK
CHURCH
HOME
CELL
FAX
EMAIL
We rely heavily on email for correspondence.
CHECK CAMP SESSION:
Session 1
Session 2
July 26 – 30
# Students
Completed
-
6th
August 5 – 9
# Sponsors (18 or older)
+
3rd
Session 3
July 31 – August 4
Only
=
1 per 8 Students Required
(Same Gender)
Total # of Complete
Registrations
X
Total Deposit
$130 for Early Registrations / $150 Otherwise
$130 or $150
=
Subtotal
$
–
Less portion of Deposit already paid
$
=
Total Payment/Credit Amount
Credit applied according to Registration Policy.
Registration Requirements
1. This form
2. The total deposit for each person coming to
camp
3. Registration/Medical Forms for each person
coming to camp
$
Early Registration
Postmark your registration by the date below to
receive the Early Registration camp cost:
June 27, 2014
Reset Page
Over the Edge Preteen Camp  Pineywoods Baptist Encampment  PO Box 133  Woodlake, TX 75865
Over the Edge Pre-Teen Camp 2014
Pineywoods Baptist Encampment
REGISTRATION/MEDICAL FORM
PLEASE COMPLETE ONLINE OR PRINT CLEARLY
Reset Page
CAMP SESSION:
1
2
3
Social Security #
Name
SS# is not required by Pineywoods Encampment. If camper is sent to a clinic or hospital, the SS# will be required before the patient is admitted.
Address
Gender:
City
F M
Emergency Contact
Birthdate (mm/dd/yyyy)
5th
6th
Staff
Sponsor
City
Youth
S (6/8)
Adult
S
M (10/12)
M
L
L (14/16)
XL
2XL
Cell Phone
4XL
5XL
Email
Relationship to Camper
Name
Home Phone
3XL
Relationship to Camper
Name
Home Phone
Alternate Contact
4th
(Sponsors MUST be 18 years old or older)
Church
T-Shirt Size:
3rd
Grade Completed:
Current Age
TX Zip
State
Cell Phone
Email
Pertinent Medical History/Condition(s)
Special Instructions for Above
Known Allergies
Current Medications (List and Instructions)
FILL IN THE CONTACT INFORMATION BELOW IF PRESENTLY UNDER A DOCTOR’S CARE.
Doctor’s Name
Address
Phone
City
State
TX
Zip
AUTHORIZATION
My student and I have read and understand the camp rules. I agree that my child (or I) will abide by them while at Pineywoods Baptist Encampment. If my
child (or I) does (do) not abide by these rules, I understand that they (or I) could be sent home at my expense at the discretion of the camp director and
camp administration. I also consent & give permission for the use of photographs of my child (or myself) taken while at camp to be used in the promotion of
Pineywoods Baptist Encampment on the Pineywoods Camp web page or printed materials.
Parent/Guardian: I hereby give my consent for the above named camper to travel with the sponsoring group and to take part in any and all activities
occurring within the camp program. If in the event of an emergency, I cannot be reached, I hereby give my consent for Pineywoods camp administration or
church leadership to sign for emergency medical care should it be necessary. I understand that every effort will be made to provide the safest environment
possible at camp, but that accidents can and do occur. I agree not to hold liable the sponsoring church, the camp staff, or Pineywoods in the case of an
unforeseen event.
Sponsor: In the event of an emergency I hereby give my consent for Pineywoods camp administration or church leadership to sign for emergency medical
care should it be necessary. I understand that every effort will be made to provide the safest environment possible at camp, but that accidents can and do
occur. I agree not to hold liable the sponsoring church, the camp staff, or Pineywoods in the case of an unforeseen event.
PARENT/GUARDIAN SIGNATURE
(Or Self if a Sponsor)
Relationship to Camper: PARENT / GUARDIAN / SELF
(Circle one)
PINEYWOODS SUMMER CAMP RULES (revised 2/7/14)
 Pineywoods is a Christian camp and all rules are to help us to reflect Christ in our conduct.
 Please respect all camp properties just as you would at the church you attend. We ask you to assist in keeping the
grounds clean of trash. Cans are provided campwide to contain debris.
 Illegal drugs, alcohol, knives, ANY form of tobacco, guns, skateboards, and fireworks are not permitted. Such
items will be confiscated.
 If property or equipment is damaged, your group will be held responsible for any cost incurred for repair or
replacement.
 If dorm room is excessively filthy during your stay or upon departure, your church will be assessed a fine of at least
$50.
 The lake is for canoeing, kayaking, or fishing. The lake is not approved by the Health Department for swimming. A
lifeguard must be present, and lifejackets worn while a camper is in any boat.
 Pineywoods requires two adult sponsors in each dorm room. Sponsors must be at least 18 years old, have a
current criminal/sex offender background check, be approved by their church pastor, and have completed
Sponsor Training before coming to camp.
 Shoes must be worn at all times (unless a camper is in the pool or on sand volleyball courts).
 No clothing which is revealing, suggestive, or advertises alcohol or tobacco products will be allowed.
 Swimsuits must be modest – no bikini- or monokini-style or a colored t-shirt must be worn while at the pool.
Lifeguards have discretion and can eject anyone not properly clothed from pool area.
 Shaving cream fights, water fights, etc. will not be tolerated. A group doing such in or near enough a building to
cause damage, will face a charge of at least $100.
 No use of the Ropes Course or pool is allowed unless Pineywoods authorized, trained personnel are present.
 Campers are not allowed to enter dorms of campers of the opposite sex.
 Campers are not allowed to leave the campgrounds while attending camp.
 Campers must attend all scheduled sessions and activities throughout the week.
 Campers are not allowed to ride in or on any vehicle during the camp.
 Campers are not allowed to share ANY medication belonging to them with any other camper – all medication
(prescription and non-prescription) must be checked in with the camp medic upon arrival.
 No golf carts, four-wheelers, or ATVs of any kind are allowed on camp except those used by the camp staff or
unless pre-approved by camp management.
 All guests must check in at the camp office and have a completed, current criminal/sex offender background
check before moving about the camp.
All of the above rules are designed to provide a Christian atmosphere, a safe and healthy
environment, and provide for the respect of the camp and facilities. Please see to it that
all campers are aware of these rules before your session begins.
Pineywoods carries an accident policy on registered guests. This policy is intended to supplement your own
insurance, and will pay only to its limits. There is no deductible. Sickness and pre-existing conditions are
not covered. This policy will pay only for accidents immediately reported to Pineywoods. This insurance
does not cover members who leave the grounds during your stay. Unauthorized activities may not be
covered. Claims must be reported on forms provided by Pineywoods.
If you have an emergency and need to leave a message for your child.
Camp Office 936-642-1723
(Weekdays 8AM to 5PM)
AFTER HOURS EMERGENCY ONLY!!
Area Code 936-
465-7291 Banjo 465-2739 Jerrod 635-0600 Steve 635-2847 Will 465-2441 Pat 676-3155 Eric
Mail letters/packages to:
UPS or FedEx packages:
Pineywoods Baptist Encampment
(Camper’s Name) (Church Attending With)
P.O. Box 133
Woodlake, TX 75865-0133
Pineywoods Baptist Encampment
(Camper’s Name) (Church Attending With)
6272 East U.S. Hwy. 287
Woodlake, TX 75865
Over the Edge Pre-teen Camp Frequently Asked Questions
1. Who do we make the checks out to? PLEASE MAKE CHECKS PAYABLE TO “OVER THE EDGE PRETEEN CAMP” FOR THE COST OF CAMP.
2. When is the total balance due? The balance for your church is due when you arrive the first day of camp.
3. Are deposits refundable? No, the deposit is not refundable for any reason.
4. When will we receive camp information and small group curriculum? You can download registration and
general camp information from www.pineywoodscamp.com/over-the-edge-preteen-camp/. The small group
curriculum will be sent to your church contact person no later than three weeks before camp begins.
5. Can our church pick the dorms we stay in? Pineywoods does all cabin assignments based on numbers and cannot
take requests for cabin assignments.
6. Can teens be sponsors or junior sponsors? NO, BY STATE LAW ALL SPONSORS, IN ANY CAPACITY,
MUST BE 18 YEARS OLD.
7. Can we switch sponsors in the middle of the week? You can change out sponsors if it is absolutely necessary. A
fee of $15 is required for the addition of another person. Children thrive on consistency and camp is about helping
kids know the one true God. Kids need sponsors at camp that will love and connect with them all week long.
8. Can sponsors bring their younger children to camp? The only children allowed at camp are children that have
completed 3rd- 6th grade. A sponsor’s main focus at camp is ministering to pre-teens; they cannot do that and care for
younger children.
9. Are there motel rooms that sponsors can stay in? Motel rooms are reserved for camp staff and guest speakers.
There are not motel rooms for sponsors, or church personnel, or senior pastors.
10. Does Pineywoods use peanut oil? No, Pineywoods does not use peanut oil in their cooking; however, it is NOT a
“peanut-free” facility. If someone in your group has food allergies or special dietary needs please email
ote@pineywoodscamp.com or call 936.642.1723 to get further information on planning for meals while at camp.
11. Can we add kids to our group at the last minute? You can make last minute changes to your group, but you must
email ote@pineywoodscamp.com or call Pineywoods at 936.642.1723 to see if we will have room and understand that
child/sponsor may not have a t-shirt.
12. Can we do the ropes course? No, due to insurance coverage for minors, the ropes course is not available during
camp for anyone.
13. Can we pay for the Camp DVD in the same check that we pay for camp? No, you will need one check to pay for
camp and another for DVDs. Camp DVDs will cost $10.00 each. Make DVD check payable to “Over the Edge Preteen Camp.”
14. What is the Mega Challenge? Each student will be given a packet of verses to memorize. They can pick and choose
which verse they want to work on. For each verse they say to their sponsor they can get a Mega Challenge ticket. All
verses are worth a certain number of mega challenge tickets. After the sponsor gives them a mega challenge ticket for
their verses; pre-teens can turn them into the mega challenge bucket on the stage. During the week, a drawing will
take place and students can receive prizes for their tickets.
15. What is Large Group Bible Study? That is when the whole camp meets in the tabernacle to hear the camp pastor
speak.
16. What is the Individual Quiet Time? Students are given a chance to take time out to do the student devotion in their
student book for that day in their cabin. This is a great opportunity for the campers to learn how to have their own
time with God. Sponsors will need to encourage their students to take time to do this and be in the cabin with them.
17. Are visitors allowed at camp? Visitors are strongly discouraged. However, any visitor on campus 18 and older will
be required to submit a printed copy of results from a criminal/sex offender background check for the current calendar
year and pay for all meals eaten with campers. Meals are $7.50 each.