Emory University Club Gymnastics

Emory University
Club Gymnastics
Nationals 2009
Bid Proposal
600 Asbury Circle Atlanta, GA 30322
·
404-727-6394
·
emory.gymnastics@learnlink.emory.edu
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· Table of Contents ·
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Letter of Intent
Preferred Date
School Support
Venue
Equipment
Hotel
Banquet
Transportation
Judges
T-Shirts
Awards
Food
Around Atlanta
Projected Cost
· Letter of intent ·
Dear NAIGC:
We, the Emory Club Gymnastics team are interested in hosting the National competition
in 2009. NAIGC Nationals is an event that has never taken place at Emory, or in the city
of Atlanta, and we would be proud to be given the opportunity to make that happen.
Having a venue on our campus large enough for event is a great addition, making us even
more excited to be able to compete on our own campus, in front of our classmates. Not
only will this raise the overall awareness of collegiate club gymnastics, but for our team
across Emory’s campus as well. In addition to visiting teams benefiting from the
increased awareness of NAIGC, they will have the opportunity to spend time exploring
all that Atlanta has to offer. Atlanta is a convenient location for visiting teams, with easy
travel and access both by air and by car. As a team we are prepared to commit ourselves
to the planning of this competition, in order to provide every team with the same amazing
experience in Atlanta that we have had at National competitions in the past. We look
forward to working with you to make Nationals 2009, the most successful it can be.
Sincerely,
The Emory Club Gymnastics Team
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· Preferred date ·
April 15-19, 2009
Second Choice: April 1-4, 2009
· School Support ·
January 31, 2008
To the National Association of Intercollegiate Gymnastics Clubs,
We are thrilled to write this letter in support of the Emory Gymnastics Club hosting the NAIGC
Nationals meet in April 2009 at Emory University’s Woodruff P.E. Center.
Over the last five months the leadership of the Emory Gymnastics Club has held meetings,
gathered information and prepared a proposal, which contains all details for hosting a
gymnastics meet of this magnitude at our facility. We believe the Club is committed to this
endeavor and will do everything that is expected of them, and beyond, to make NAIGC
Nationals 2009 one of the best meets ever. The department of Athletics & Recreation will also
provide assistance to the NAIGC and our Club in order to help run a first class meet.
Emory University, located 15 minutes from downtown Atlanta, has the ideal setting for a large
Gymnastics meet. The Arena in the Woodruff P.E. Center, in the center of our scenic campus,
is the perfect size not only for the meet set-up and equipment, but for all the participants and
spectators that will be in attendance. If there is any additional information that you need or if
you have any questions, please feel free to contact us at our email addresses listed below.
Sincerely,
Lynn Nester
Director of Recreational Services
Emory University
lynn.nester@emory.edu
Timothy Downes
Director of Athletics & Recreation
Emory University
timothy.downes@emory.edu
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· Venue ·
Emory University
Woodruff Physical Education Center (WoodPec)
600 Asbury Circle
Atlanta, GA 30322
Size: ≈ 30,000 sq. ft.
Ceiling Height: 30-40 feet
Cost: $0
· Equipment ·
Wynn-Wynn Athletics
901 Tullis Road
Lawrenceville, GA 30043
AAI Equipment
2 vaults, uneven bars, beams, and floors
1 pommel horse, rings, high bar, and parallel bar
Contact: Mitch Wynn
Toll Free: 877-996-6996
Local: 770-277-8945
Fax: 770-277-8944
Email: mitch@wynn-wynn.com
Cost: $18,000 - $20,000
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
Emory University Club Gymnastics
600 Asbury Circle
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Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· Hotel ·
Atlanta Airport Marriott
4711 Best Road
Atlanta, GA 30337
Website: http://www.marriott.com/hotels/travel/atlap-atlanta-airport-marriott
Contact: Jason Soto
Phone: 404-209-6822
Email: Jason.soto@marriott.com
Cost: $114 per room/per night
Breakdown of Rooms (based on 10% increase from rooms reserved last year):
Wednesday Night – 60
Thursday Night – 155
Friday Night – 185
Saturday Night – 165
*must fill 85% of rooms each night, to avoid extra fees
To access full proposal drawn up by the Atlanta Airport Marriott go to:
http://www.marriottessentials.com/14129-D6E7171330
Login Username: ishusha@emory.edu
Password: UdFkshm7
· Banquet ·
Saturday, April 18th
Location: Host hotel
Cost: $18,300
Dinner: $30 x 600 competitors = $18,000
DJ/Music: $300
· Transportation ·
To Atlanta:
Atlanta Hartsfield-Jackson International Airport
Distance/Time from Airport to Hotel (by car): 2 miles/4 minutes
Distance/Time from Airport to Emory (by car): 15 miles/25 minutes
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
From Hotel to Emory (WoodPec):
Distance/Time: 17 miles/27 minutes
Enterprise Van Rental
30-40 Reserved 12 passenger vans at a discounted rate, which can be
picked up by teams at the airport for travel to and from the hotel and
competition
Cost: $85 per day
*Parking costs at the hotel and/or Emory is the responsibility of each team and not included in the cost of
van rental
Emory Club Sports,
Enterprise Rent-A-Car would be honored to be a part of any event that Emory University
is hosting or a part of. We will offer the negotiated rates that we extend to Emory
University, to any other Universities or organizations that would be participating in an
event that Emory is hosting.
The negotiated rate for the 12/15 Passenger Vans are as follows;
Hourly
Daily
$28.00
$84.99
If there is any other information I can provide please let me know.
Thanks,
Marcus
Marcus A. Arnold
Assistant Branch Manager
Enterprise Rent-A-Car
1615 Clifton Rd NE
Atlanta, GA 30329
404.727.8267 main
404.728.9484 fax
marcus.a.arnold@erac.com
M.A.R.T.A (Metropolitan Atlanta Rapid Transit Authority)
Time from Airport to Hotel: complimentary airport shuttle service, 4 minutes
Time from Airport to Emory: 45 minutes
Time from Hotel to Emory: 45 minutes
Cost: $2.25 per ride, each way
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
M.A.R.T.A Rail Map
Emory: N6 Lindberg Station  transfer to Bus #6 – Emory
Airport: S7 Airport Station
Hotel: S7 Airport Station
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
More About MARTA
If teams do not want to rent Enterprise vans: MARTA can be taken directly from
the airport (S7) and hotel (S7) to Emory (N6)
· Judges ·
Contact: Gwyned Bius – Booking agent for judges in Georgia
Home: 770-939-5319
Cell: 404-771-7354
Email: gkbius@yahoo.com
Estimated Cost: $12,247.20
16 Judges @ $28.35 /hour
Hours of competition: ≈ 27 (based on last year’s schedule of sessions)
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
USAG Fee Schedule 2007-2009
RATING
Brevet
National
Level 10
Level 9
Level 5/6 7/8
Level 7/8
Level 5/6
Hourly Fee
$30.45
$28.35
$26.25
$23.10
$18.90
$16.80
$14.70
2
$60.90
$56.70
$52.50
$46.20
$37.80
$33.60
$29.40
2.5
$76.13
$70.88
$65.63
$57.75
$47.25
$42.00
$36.75
3
$91.35
$85.05
$78.75
$69.30
$56.70
$50.40
$44.10
3.5
$106.58
$99.23
$91.88
$80.85
$66.15
$58.80
$51.45
4
$121.80
$113.40
$105.00
$92.40
$75.60
$67.20
$58.80
4.5
$137.03
$127.58
$118.13
$103.95
$85.05
$75.60
$66.15
5
$152.25
$141.75
$131.25
$115.50
$94.50
$84.00
$73.50
5.5
$167.75
$155.93
$144.38
$127.05
$103.95
$92.40
$80.85
6
$182.70
$170.10
$157.50
$138.60
$113.40
$100.80
$88.20
6.5
$197.93
$184.28
$170.63
$150.15
$122.85
$109.20
$95.55
7
$213.15
$198.45
$183.75
$161.70
$132.30
$117.60
$102.90
7.5
$228.38
$212.63
$196.88
$173.25
$141.75
$126.00
$110.25
8
$243.60
$226.80
$210.00
$184.80
$151.20
$134.40
$117.60
8.5
$258.83
$240.98
$223.13
$196.35
$160.65
$142.80
$124.95
9
$274.05
$255.15
$236.25
$207.90
$170.10
$151.20
$132.30
9.5
$289.28
$269.33
$249.38
$219.45
$179.55
$159.60
$139.65
10
$304.50
$283.50
$262.50
$231.00
$189.00
$168.00
$147.00
10.5
$319.73
$297.68
$275.63
$242.55
$198.45
$176.40
$154.35
11
$334.95
$311.85
$288.75
$254.10
$207.90
$184.80
$161.70
11.5
$350.18
$326.03
$301.88
$265.65
$217.35
$193.20
$169.05
12
$365.40
$340.20
$315.00
$277.20
$226.80
$201.60
$176.40
Judging Time
Break
Time
UT 2 Hrs
0 Hrs
NOTE: A portion of the hourly rate may be broken
3 Hrs
1 Hr
into halves, not less. Round off to the nearst half-hour
4 Hrs
1.5 Hrs
5 Hrs
2 Hrs
6 Hrs
2.5 Hrs
7 Hrs
3 Hrs
8 Hrs
3.5 Hrs
9 Hrs
4 Hrs
(i.e., 9:01 to 9:14 will be considered 9:00; between 9:15
and 9:29 will be considered 9:30).
Mileage
Per Diem
Local Meets
$15
3 - 7 1/2 Hrs or < 3 Hrs but >100 mi RT
$30
8 + Hours on site
Standard IRS Rate ($0.48 for 2007)
Overnight Meets
$15/Meal or Max $40/Day
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· T-Shirts ·
Emory Preferred Vendor: Pinnacle Promotions
Gildan 5.5 oz. Heavy Cotton Tee
2 color, 2 location screen print
Estimated Cost: $4,200
600 @ $7 per shirt
· Awards ·
Top 10 on each event: Men/Women: 100
Top 3 on each event: Trophies: 30
Bottom 7 on each event: Medals: 70
Top 10 All-Around: Men/Women: 20
All 20: Trophies
Top 3 teams: Men/Women: 6
All 6: Trophies
Estimated Cost: $990
Individual Trophies: 50 @ $14 each = $700
Individual Medals: 70 @ $2 each = $140
Team Trophies: 6 @ $25 each = $150
· FOOD ·
Judges Table and Concessions
Sodexho/Emory Catering: Provides food services at no cost (or benefit) to Club
Sports
· Around Atlanta ·
Coca-Cola Museum
Georgia Aquarium
Atlanta Botanic Gardens
Underground Atlanta
High Museum of Art
The Fernbank Museum
CNN Center
Centennial Olympic Park
Phipps Plaza and Lenox Square Mall
Buckhead, Virginia Highlands, and Little Five Points
*Most locations can be reached from the host hotel by M.A.R.T.A
Emory University Club Gymnastics
600 Asbury Circle
Nationals 2009 ~ Bid Proposal
Atlanta, GA 30322 · 404-727-6394 · emory.gymnastics@learnlink.emory.edu
· Projected Cost ·
Venue:
Equipment:
Hotel:
Banquet Dinner:
*Banquet DJ:
*Transportation:
*Judges:
*T-Shirts:
*Awards:
$0
$18-20,000
$114 per room/per night
$18,000
$300
$85 per day/per team (if renting Enterprise van)
$12,247.20
$4200
$990
Total:
$55,737 (not including nightly hotel rate or transportation,
which are financial responsibilities of each individual team)
Cost Per Person (estimated 600 competitors): $93
*Prices are initial quotes from sample companies in order to establish an overall projected cost. They are
not necessarily the actual final costs.