Minutes - Dinwiddie County

County of Dinwiddie Board of Supervisors
MINUTES
Regular Meeting – September 15, 2015, 3:04 PM
Board Meeting Room, Pamplin Administration Building
14016 Boydton Plank Road, Dinwiddie, Virginia
Supervisors Present:
Administration Present:
Daniel D. Lee, Chair
Election District 4
W. Kevin Massengill, County Administrator
Brenda Ebron-Bonner, Vice Chair Election District 5
Anne Howerton, Deputy County Administrator,
Harrison A. Moody
Election District 1
Finance and General Services
Dr. Mark E. Moore
Election District 2
Tyler Southall, County Attorney
William D. Chavis
Election District 3
1. ROLL CALL
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. AMENDMENTS TO AGENDA
Upon motion of Mr. Chavis, seconded by Mr. Moody,
BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia that the agenda was
adopted as presented.
Ayes:
Nays:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
5. CONSENT AGENDA
A. SUMMARY AND CLAIMS
B. MINUTES: APRIL 28, 2015, MAY 19, 2015, JUNE 2, 2015, JUNE 16, 2015, JULY 21, 2015
C. APPOINTMENT OF HANNAH LANDS, DEPUTY ANIMAL CONTROL OFFICER
MEMO
DATE: September 15, 2015
TO: Dinwiddie County Board of Supervisors
FROM: Alvin L. Langley, Animal Control Supervisor
SUBJECT: Appointment of Deputy Animal Control Officer
BACKGROUND
Pursuant to the Code of Virginia Section 3.2-6555, the County of Dinwiddie is required to appoint an
officer to be known as the Animal Control Officer and may also appoint one or more deputy Animal
Control Officers.
With the hiring of Hannah Zitta Lands to the position of part time Deputy Animal Control Officer, the
Board of Supervisors has the need to appoint her to that position for the County of Dinwiddie.
REQUESTED ACTION
Approve a motion to appoint Hannah Zitta Lands as Deputy Animal Control Officer.
MOTION(S)
I hereby move to appoint Hannah Zitta Lands, as Deputy Animal Control Officer for Dinwiddie County
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D. RETIREMENT OF LINDA STAMOS, OFFICE OF THE COMMISSIONER OF THE REVENUE
WHEREAS, Mrs. Linda T. Stamos, has served the citizens of Dinwiddie County with steadfast devotion
in a full-time capacity for over 18 years; and
WHEREAS, Mrs. Stamos began her full-time employment with the County of Dinwiddie on March 1,
1997 as a Deputy Commissioner of the Revenue, serving faithfully in that capacity until her retirement
on July 31, 2015; and
WHEREAS, Mrs. Stamos readily served as a mentor to emerging fellow employees, sharing her
comprehensive knowledge of personal property assessments and the Personal Property Tax Relief Act;
and
WHEREAS, Mrs. Stamos was instrumental in the successful transition of the County to proration and file
by exception; and
WHEREAS, Mrs. Stamos contributed countless hours to assisting elderly and disabled citizens on the
Tax Relief program; and
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors on this 15th day of September
desires to express their appreciation to Mrs. Linda T. Stamos for her over 18 years of loyal, dedicated
service to Dinwiddie County, and to extend to her their warmest regards and very best wishes for many
years of health and happiness as she enters a new phase of her life; and
BE IT FURTHER RESOLVED, by the Board of Supervisors of Dinwiddie County, Virginia, that this
resolution be presented to Mrs. Linda T. Stamos, and a copy spread upon the minutes of this meeting
for eternity.
Upon motion of Dr. Moore, seconded by Mr. Moody, the consent agenda wass approved as presented.
AYES:
NAYES:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
6. REPORTS:
A. VIRGINIA DEPARTMENT OF TRANSPORTATION
Ms. Crystal Smith, Residency Administrator of the Virginia Department of Transportation presented the
following to the Board.
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7. PRESENTATION
A. VACO ACHIEVEMENT AWARD
Ms. Phyllis Errico, General Counsel for the Virginia Association of Counties, presented the Board and
Staff with the following award for the 2015 Teen Expo. Ms. Errico thanked the Board and County
Administration for their leadership within the Virginia Association of Counties and the Commonwealth of
Virginia. She explained that there were 92 submissions for the achievement awards, and 20 winners
were chosen within eleven categories. Dinwiddie County is the recipient of the Innovative County
Program award in the Community and Economic Development category for the Teen Expo.
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8. ACTION ITEMS:
A. CONTRACT AWARD: EASTSIDE PAVING AND LIGHTING IMPROVEMENTS
Ms. Anne Howerton, Deputy County Administrator, Finance and General Services, presented the
following memo and contract for the Board’s approval.
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Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner, the contract and resolution were approved
as presented.
AYES:
NAYES:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
B. VOTING CREDENTIALS FORM FOR 2015 VACO ANNUAL BUSINESS MEETING
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner, Mr. Chavis was nominated to serve as the
voting member at the Virginia Association of Counties 2015 Annual Business Meeting.
AYES:
Dr. Moore, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
ABSTAIN: Mr. Chavis
NAYES: None
9. CITIZEN COMMENTS
Mr. Derek McDonald of Carson Road spoke as a new citizen and his desire to have more information
regarding the County and its services available to new citizens.
10. COUNTY ADMINISTRATOR COMMENTS
W. Kevin Massengill addressed Mr. McDonald’s comments, expressing his gratitude for his concerns.
Next, Mr. Massengill gave updates on the various Capital Improvement Projects in which the County is
involved. Those projects are the County Government Complex, the Ragsdale Community Center, the
paving and lights at the Eastside Enhancement Center, broadband, and the baseball field lighting.
Mr. Massengill discussed the upcoming Government Day with the senior class Government students.
He also gave an update on the success of this year’s Dinwiddie County Fair. Next, he announced that
the Cooperative Extension’s Farmer of the Year for Virginia is Dinwiddie’s Donald Turner. Of twenty-two
Farmers of the Year, five have come from Dinwiddie County. Of those five, four have been under the
leadership of Mr. Mike Parrish.
Mr. Massengill referenced Stony Creek, thanking Marie Grant for her efforts in placing updates and data
on the County website. He stated that the dissolved oxygen levels at the unnamed tributary are starting
to recover and the E.coli and fecal bacteria numbers are improving as well. The investigation is
ongoing.
Mr. Massengill stated that the Code Red Emergency Notification System for the County alerts citizens to
certain weather events, and there is a registration requirement which can be found on the County’s
website. For those citizens who do not have internet access, they can contact the County through Chief
Hale’s office and staff will register them. Next, he noted that Dominion Virginia Power is available to
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attend the October Board meeting to discuss the pipeline project. Finally, Mr. Massengill informed the
Board that Mr. Chavis is the Chairman this year for the Metropolitan Planning Organization (MPO) and
there is a significant vote to take place on the multi-modal project and the consultant is willing to come
and brief the Board before that vote has to take place.
11. BOARD MEMBER COMMENTS
Mr. Chavis discussed the MPO’s decision further, noting the different locations in which the multi-modal
station could be located.
Dr. Moore shared that he is going to visit the two new principals in Dinwiddie with School Board member
Mr. Haney. He then recognized Ms. Tammie Collins and Ms. Cierra Goode for their involvement in the
Teen Expo and expressed his delight in the receipt of the VACo Achievement Award. Dr. Moore
thanked the volunteers and staff for their hard work to make the Dinwiddie County Fair a success.
Finally, Dr. Moore thanked staff for their efforts on the road leading to the Rohoic manned site.
Ms. Ebron-Bonner expressed her gratitude toward Ms. Errico for her attendance and presentation of the
VACo Achievement Award, as well as staff involved in the Teen Expo. She stated that there is a
basketball tournament this coming weekend for church teams, and Richard Bland College has opened
their gym for that event.
Mr. Moody echoed the sentiments regarding the hard work put toward the Teen Expo. He also shared
his pride in the Farmer of the Year and stated that it is a great accomplishment to have so many
outstanding farmers in the County. Mr. Moody recognized staff’s hard work on the fair. Finally, Mr.
Moody recognized the citizen who spoke, thanking him for taking the time to share his concerns.
Mr. Lee shared that his three-year-old granddaughter missed the camel rides at the fair this year. He
thanked Ms. Errico for attending as well.
12. CLOSED SESSION
At 4:07 PM, upon the motion of Mr. Moody, seconded by Ms. Ebron-Bonner,
The Board convened into closed a closed meeting under:
A.
§2.2-3711 (A) (5) Business and Industry Development:
Prospective Business and Industry

B.
§2.2-3711 (A) (3) Discussion or consideration of the acquisition of real property for a
public purpose, or of the disposition of publicly held real property, where discussion in
an open meeting would adversely affect the bargaining position or negotiating strategy
of the public body
Acquisition of Specific Parcels of Real Property

Disposition of Surplus Real Property

C.
§2.2-3711 (A) (1) Personnel:
Appointments


Transportation Safety Commission

Dinwiddie County Airport and Industrial Authority

John Tyler Alcohol Safety Action Program

Virginia’s Gateway Region

Dinwiddie County Water Authority
Ayes:
Nays:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
At 7:01 PM, upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner, the Board reconvened into
open session.
Ayes: Dr. Moore, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee, Mr. Chavis
Nays: None
CERTIFICATION
Whereas, this Board convened in a closed meeting under section
A.
§2.2-3711 (A) (5) Business and Industry Development:
Prospective Business and Industry

B.
§2.2-3711 (A) (3) Discussion or consideration of the acquisition of real property for a
public purpose, or of the disposition of publicly held real property, where discussion in
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an open meeting would adversely affect the bargaining position or negotiating strategy
of the public body
Acquisition of Specific Parcels of Real Property

Disposition of Surplus Real Property

§2.2-3711 (A) (1) Personnel:
Appointments


Transportation Safety Commission

Dinwiddie County Airport and Industrial Authority

John Tyler Alcohol Safety Action Program

Virginia’s Gateway Region

Dinwiddie County Water Authority
C.
And whereas, no member has made a statement that there was a departure from the lawful purpose
of such closed meeting or of the matters identified in the motion discussed.
Now be it certified, that only those matters as were identified in the motion were heard, discussed or
considered in the meeting.
Upon motion of Dr. Moore, seconded by Mr. Chavis, the Certification Resolution was adopted.
Ayes:
Nays:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
13. YOUTH WORKFORCE RECOGNITIONS
Ms. Tammie Collins, Deputy County Administrator, Planning and Community Development introduced
Marketing and Youth Workforce Development Coordinator Cierra Goode. Ms. Goode recognized the
following employers and students for their participation in the Work-based Learning program during the
summer.
Employer
Student
Crater Vision Center
Tee's Beauty
The Greenhouse Daycare
Stepping Stones Academy
Dinwiddie County Water Authority
Dinwiddie County Economic Development
Dinwiddie County Information Technology
Dinwiddie County Parks and Recreation
Dinwiddie County Public Schools
Dinwiddie Middle School
Dinwiddie County Public Schools- Transportation
Dr. Mark Moore
Tee Wynn
Jennifer Bishop
Meagan Wall
Ben Jones
Robert Wilson
Tammie Collins
Norman Cohen
Angela Cameron
Ray Vines
Rebecca Baugus
Al Capellanti
Sharon Yates
Al Capellanti
Edward Tucker
Bonnesha Coleman
Lajoyous Boose
Akelia Price
Chynah Mancuso
Darryl Ellis
Tyler Henley
Jason Brown
Pinckney Wilson
Austin Johnson
Rebecca Davis
Thomas Davis
Diangelo Savage
Tamia Johnson
Caleb Collins
Michael Lee
Alexandra Stone
Aaron Johnson
Dominick Yates
Kaitlyn Ragsdale
Colby Hall
Kiaja Spurlock
Ethan Wade
Christopher Burrow
Matthew Comer
Tony Anspach
14. PUBLIC HEARINGS:
A.
EROSION AND SEDIMENT CONTROL ORDINANCE
Mr. Stephen Edwards, Stormwater Administrator, presented the following to the Board for their approval.
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Mr. Lee opened the public hearing portion of the meeting. As no one was signed up to speak, the
public hearing was closed.
Upon motion of Mr. Moody, seconded by Mr. Chavis,
WHEREAS, in accordance with Va. Code §§ 62.1-44.15:54 the following amendments establish
an Virginia Erosion and Sediment Control Program (VESCP) for land-disturbing activities and
adopt the applicable regulations that specify standards and specifications for VESCP
promogulated by the State Water Control Board:
NOW, THEREFORE, BE IT RESOLVED that the Dinwiddie County Board of Supervisors does
hereby adopt, approve and ordain the attached ordinance amending Chapter 9 as presented.
AYES:
NAYES:
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None
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B.
PROPOSED AMENDMENTS TO SECTIONS 22-59, 22-71, 22-84, 22-96, 22-154, 22-174, 22210, 22-223, 22-230.1 OF THE DINWIDDIE COUNTY ZONING ORDINANCE
Mr. Mark Bassett, Director of Planning presented the following to the Board for their approval.
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Mr. Lee opened the public hearing portion of the meeting. As no one was signed up to speak, the public
hearing was closed.
Upon motion of Dr. Moore, seconded by Ms. Ebron-Bonner,
WHEREAS, in accordance with Va. Code §§ 15.2-2285 and 15.2-2286, the Dinwiddie County Board of
Supervisors is of the opinion that the public necessity, convenience, general welfare, or good zoning
practice warrant the consideration of the following Zoning Ordinance amendments:
NOW, THEREFORE, BE IT RESOLVED that the Dinwiddie County Board of Supervisors does hereby
(approve or disapprove) the Zoning Ordinance amendments as presented.
AYES:
NAYES:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
15. OLD/NEW BUSINESS
A.
APPOINTMENTS
Upon motion of Mr. Moody, seconded by Ms. Ebron-Bonner,
RESOLUTION TO APPOINT MEMBERS TO TRANSPORTATION SAFETY COMMISSION
WHEREAS, on November 20, 1968, the Board of Supervisors of Dinwiddie County, Virginia (the
“Board”) established the Highway Safety Commission for the County of Dinwiddie, Virginia, and
resolved (1) that the commission shall consist of nine members, of whom at least one shall be a
member of the Board and (2) that the Highway Safety Commission shall meet at least four (4) times
each year and make studies and reports in regard to plans and programs for the improvement of
highway safety within the County of Dinwiddie;
WHEREAS, the name of the Highway Safety Commission was subsequently changed to the
Transportation Safety Commission;
WHEREAS, the Transportation Safety Commission met until approximately 1999, and thereafter
discontinued its meetings, and the terms of office of the then-existing Board members have all expired;
and
WHEREAS, the Board is desirous that the Transportation Safety Commission be reconstituted;
NOW, THEREFORE, BE IT RESOLVED THAT the following persons be appointed to the
Transportation Safety Commission for permanent terms:
 The Superintendent of Dinwiddie County Public Schools or his/her designee,
 The Division Chief of Fire and EMS or his/her designee,
 A representative of the Virginia State Police as determined by the Virginia State Police,
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 Virginia Department of Transportation Residency Administrator or his/her designee, and
 The Sheriff of the County of Dinwiddie or his/her designee;
BE IT FURTHER RESOLVED THAT the following persons are appointed to the Transportation Safety
Commission for terms to expire September 30, 2019:
 Mr. Chavis, Board of Supervisors representative, and
 Sam Hayes, Planning Commission representative.
AYES: Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
NAYES:
None
B.
RESOLUTION REGARDING DISPOSITION OF SURPLUS REAL PROPERTY
Upon motion of Mr. Moody, seconded by Ms. Ebron Bonner,
TO AUTHORIZE AND DIRECT COUNTY STAFF TO PREPARE AND PUBLISH REQUEST FOR
SEALED BIDS FOR THE SALE OF REAL PROPERTY IDENTIFIED AS TAX MAP #19-4
WHEREAS, the Board of Supervisors of Dinwiddie County, Virginia (the “Board”) is desirous of
requesting sealed bids for the sale of real property identified as Tax Map #19-4, less and except such
portion of property as is currently being used by the County as a manned convenience site (the “Hart
Road Property”); and
WHEREAS, the Board desires that after obtaining the sealed bids, the Board will reserve the right to
accept or reject the winning bid, and if the Board accepts the winning bid, the Board will first hold a
public hearing in accordance with Virginia Code Section 15.2-1800;
NOW, THEREFORE, BE IT RESOLVED that the Board does hereby direct staff to publish a request for
sealed bids to purchase the Hart Road Property.
AYES:
NAYES:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
16. CITIZEN COMMENTS
There was no one signed up to speak.
17. BOARD MEMBER COMMENTS
Ms. Ebron-Bonner expressed her gratitude for the attendance of the Youth Workforce Recipients and
their families.
18. ADJOURNMENT
Upon motion of Mr. Chavis, seconded by Ms. Ebron-Bonner, the meeting was adjourned at 7:49 PM.
AYES:
NAYES:
Dr. Moore, Mr. Chavis, Ms. Ebron-Bonner, Mr. Moody, Mr. Lee
None
__________________________________
Daniel D. Lee
Chairman
ATTEST: _________________________
W. Kevin Massengill
County Administrator
Clerk to the Board
/sbw
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