Annexure 1 Office Memorandum - Gujarat Pollution Control Board

Annexure 1
Office Memorandum
Annexure 2
NABET Declaration
Center for Environment, Health & Safety
ANNAMALAI
UNIVERSITY
ANNAMALAI NAGAR – 608002.
27/01/2014
Declaration Letter
Sub: CEHS- Annamalai University -NABET/QCI accreditation- reg.,
Ref: List of Accredited Consultant Organizations / Rev. 16/ January 05, 2014 Published in
http://www.nabet.qci.org.in.
The Center for Environment, Health and Safety of Annamalai University is Provisionally
Accredited Consultants by NABET/QCI for the Sectors of River Valley, Drainage and Irrigation
Projects, Cement plants, Distilleries Industrial Estates/ parks/ complexes/ Areas, export
processing Zones (EPZs), Special economic zones (SEZs), Biotech Parks, Leather Complexes,
Common hazardous waste treatment, storage and disposal facilities (TSDFs) Ports, harbours,
jetties, marine terminals, break waters and dredging Common effluent treatment plants
(CETPs). The details are shown in the Figure, Published in The List of Accredited Consultant
Organizations / Rev. 16/ January 05, 2014 in http://www.nabet.qci.org.in.
Annexure 3
CRZ Map
Annexure 4
Map provided by Wild Life Warden
Annexure 5
OSEMP
ON SITE EMERGENCY MANAGEMENT PLAN
CRUDE OIL TERMINAL - VADINAR
Prepared
By:
Asst. Vice President –Terminal
Document
No:
BORL/COT/MGT/OSEMP
Reviewed
By:
Vice President (F&S)
Revision:
02
Approved
By:
Managing Director, BORL
Date:
20.10.2012
PREFACE
Despite of numerous risk mitigation, prevention, and assessment and control measures, and a welldefined and systematic approach is necessary to deal with any eventualities that may still occur. This
contingency plan fulfills this objective. It will deal with incidents, which may still occur and could affect
people, property and environment, both on the site and in the vicinity.
This plan elaborates various aspects and assigns specific key roles to be played with corresponding
responsibilities and authority. This plan is validated by simulation of incidents, which can be dealt with by
works management. The large events will need the help of local authorities, neighboring industries and
outside agencies.
This plan elaborates the control measures to be put in by all concerned in the event of an emergency. It
shall be tested and updated periodically.
We gratefully acknowledge the help and assistance of all departments and individuals who have
contributed in preparing & finalizing this plan.
Page 1
Index
Sr. No.
1
2
3
4
5
6
7
8
Annex -1
Annex – 2
Annex - 3
Annex - 4
Annex - 5
Annex - 6
Annex - 7
Annex - 8
Annex - 9
Annex - 10
Annex - 11
Description
General Information
Risk & Environment Impact Assessment
Communication System
Emergency Organization & Roles
Emergency Response Chart
Offsite Emergency Management Plan
Training Rehearsal and Records
Mutual Aid Scheme
Drawing of COT with Nearby Area
Drawing of Overall Plot Plan
Mutual Aid Agreement List
Details of Tanks at COT -Vadinar
List of Hospitals and Doctors
Emergency Contact numbers of Govt. Authorities
Safe Assembly Points
Fire Control Arrangement at COT
List of Main Coordinators
MSDS of Crude Oil
Fire Order Chart
Page No
05
12
16
19
32
44
45
47
49
50
51
52
53
54
55
56
57
58
60
Page 2
Amendment Sheet
REV.
NO
DATE
REVISIONS
REVISION IN SECTION
1. Abbreviation
NATURE OF CHANGE
1. New terms included
2. Emergency Scenarios
2. Bomb Threat Scenario included
3. General Information-Categorization
of emergencies
4. Communication System- General
3. Siren Communication updated
9. Annexure -6 Emergency Contact
Numbers of Govt. Authorities.
10. Annexure -7 Safe Assembly Points
4. Various plant Communications systems
available introduced
5. Siren Tones configurations for different
types of scenarios updated.
6. Fire Order Chart Changed & Updated.
Emergency Organization - Responsibilities, etc
changed according to the update fire order
chart.
7. Fire Control Arrangements Pump details
updated.
8. Mutual Aid Member Contact Details
updated.
9. Emergency Contact Numbers of Govt.
Authorities Updated.
10. Safe Assembly Points updated
11. Annexure -8 Fire Control
Arrangements At COT
12. Annexure-9 List of Main
Coordinators
13. Annexure- 11 COT Fire Order Chart
11. Fire Control Arrangements- Facilities
available updated
12. Main Coordinators and the contact details
updated
13. Fire Order chart updated
5. Communication System - Siren Tones
6. Emergency Organization- Fire Order
Chart
02
02 Nov
2012
7. Emergency Organization- Fire
Control Arrangements
8. Annexure-3 Mutual Aid Members
03
Page 3
Abbreviations
AP
BORL
CCE
COT
DBV
DG
DISH
ERT
ESD
F&G
GPCB
GMB
IC
MAS
MCA
MCP
MSDS
MSIHC
PA System
PPE
SPM
SMC
VLCC
VHF
SCBA
Assembly Point
Bharat Oman Refineries Limited
Chief Controller of Explosive
Crude Oil Terminal
Double Ball Valve
Diesel Generator
Directorate of Industrial Safety & Health
Emergency Response Team
Emergency Shut-down
Fire & Gas
Gujarat Pollution Control Board
Gujarat Maritime Board
Incident Controller
Mutual Aid Scheme
Maximum Credible Accident
Manual Call Point
Material Safety Data Sheet
Manufacture, Storage (including isolated storage) and Import of
Hazardous Chemicals
Public Address System
Personal Protective Equipment
Single point mooring
Site Main Controller
Very large Crude oil carrier
Very High Frequency
Page 4
CHAPTER 1
GENERAL INFORMATION
1.1 Introduction
In spite of sound design and engineering methods, if adequate care is not exercised during operation,
maintenance and inspection, a COT can pose major threat to its employees, property and public due to
major fire, explosion, toxic release, oil spill etc. When a disaster situation of this kind develops, a concise
and well-written emergency plan for the entire COT should be made available and the same shall be put
into action without loss of any time. Most of the emergency situations can be controlled by careful
evaluation of the anticipated possible events and evolving a plan to meet such situations, organize
suitable drills or rehearsals for effective implementation at the time of emergency.
The On-Site Emergency Management Plan (OSEMP) is a document which contains the emergency
organization structure, responsibilities of key members, communication means and emergency response
strategies to control a range of major incidents. This plan has been drafted after a thorough analysis and
assessment of various risks associated with the process and storage of various chemicals inside COT
complex. Each key member has his own plan describing detailed activities to function effectively in the
emergency management.
Though a part of Off-site Emergency Plan, due consideration has been given to emergencies having impact
outside our COT premises. As per risk assessment report there is no radiation flux which can have severe
impact or affect the pubic or area outside COT. While action in the above emergencies would vary from
case to case, many of the steps to be taken are common.
The provisions of Section 41-B (4) of the Factories Act, 1948 & The MSIHC Rules, 1989 and the guidelines
from the Directorate of Industrial Safety & Health have been incorporated while making this plan so as to
fulfill statutory responsibility for Disaster Management & emergency planning.
1.2 Scope
This plan is applicable to all the BORL-COT Vadinar Facilities which includes Single point Mooring, Tank
farm area & associated facilities. This plan does not include the strategies relating to off-site emergency
management plan, which is the under the jurisdiction of the District Emergency authority (District
Collector). However, the role of COT management with respect to on-site emergency management is
highlighted in this plan.
The plan and strategies to contain / control contingencies like strike, sabotage, labor unrest etc. are not
part of this document. The document however covers the consequences like fire explosion, gas release
etc. arising out of these contingencies.
The plan is in two sections. The first section explains basic requirement, role & responsibilities, definitions,
objectives, hazard identification, risk analysis and environmental impact assessment, organizational set
up, communication system, action on site; link with offsite emergency plan and the aspect of training,
rehearsal and records.
The second section is given as 'Annexure Section' containing general information. These annexure are
designed to provide specific information in referred from the first section. It will also be useful to
surrounding factories as a 'Mutual Aid' and to the Government in Preparing Local / District Contingency
Page 5
Plan. Training rehearsal, records are also suggested for keeping the plan up-to-date. This plan does not
cover offshore oil spill emergency, for the said emergency refer Oil Spill Plan.
1.3 Objective
The primary objective of this contingency plan is to equip ourselves with required resources and
information for prompt implementation of the set of actions to be undertaken in the event of an
accident posing hazards to the people, property, community and environment. The objectives of the
plan are to ensure the following:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
To define and assess emergencies, including risk and environmental impact assessment.
To contain and control emergency incidents.
To safeguard employees and people in vicinity.
To provide maximum possible safety for the emergency response personnel.
To minimize damage to the environment.
To minimize damage to company installations and public property.
To inform employees, the general public and the authority about the hazards / risk assessed
To be ready for 'mutual aid' if need arises to help neighboring industries and SPM/ Jetties.
To inform authorities and mutual aid members to come for assistance.
To effect rescue and treatment of casualties.
To identify and list any fatalities.
To inform and help relatives.
To secure the safe rehabilitation of affected areas / people and to restore normalcy.
To provide authentic information to the news media.
To dovetail properly to a similar plan of the local government for an offsite emergency arising out
of an on-site emergency.
Mitigate the effects of any emergency event that will impact on life safety, company assets, the
environment & public in vicinity.
Ensure business continuity following an emergency event.
Minimize the effects of the emergency event on the company image.
Ensure that the company emergency response capabilities can be augmented by Mutual Aid in the
event that the company emergency response cannot control & mitigate the effects of an
emergency event.
1.4 Meteorological Data of COT Vadinar
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
2
2.1
2.2
SITE LOCATION
STATE
NEAREST IMPORTANT TOWN AND DISTANCE
NEAREST RAILWAY STATION AND DISTANCE
NEAREST PORT AND DISTANCE
NEAREST AIR PORT AND DISTANCE
NEAREST HIGHWAY MILE STONE AND
DISTANCE
APPROACH ROAD
GEOGRAPHICAL DATA
HEIGHT ABOVE MEAN SEA LEVEL
DEPTH AT SPM
Gujarat State
Khambaliya-15KM
Khambhalia
Kandla Port Trust—10KM
Jamnagar – 40KM
Jamnagar –Khambhalia State Highway – 9
KM
09 KM from COT To State High way
5.3 meter
30 to 40 meter
Page 6
2.3
2.4
3
SITE CHARACTERISTICS (TERRAIN TYPE)
LOCATION OF SPM
3.6
METEOROLOGICAL DATA
CLIMATE OF AREA
Annual Rainfall
Highest & Lowest
Visibility
RELATIVE HUMIDITY %
MAXIMUM
MINIMUM
BAROMATRIC PRESSURE
AVERAGE
WIND Velocity Average
4.1
WIND VELOCITY
MAXIMUM
Wind velocity during monsoon
Ocean current
Design waves
WATER SUPPLY
SOURCE OF WATER
3.1
3.2
3.3
3.4
3.5
4
Coastal Area
22 Deg 33 Min 528’ (N) ; 69 Deg 45 Min 750’
(E)
Dry and Hot
49 cms
Highest 228% of 49cm, Lowest 16% of 49 cm
Good through out of the year
70
55
947.4 Mb
30KM/ hr
90Km/ hr
50 KM/hr
.98M/second ( 1) year to 1.8 M/s ( 100 year)
1.5M ( 1year) to 4.7 M ( 100 years)
Well nearby area.
1.5. Map of the area
Map of the area with nearby village is given in annexure-1
1.6 Definitions
a) Incident:It is an unplanned event, which has or could have resulted in physical harm (Injury or Disease) to
person(s) damage to property, loss to the company or any combination of these effects. Incident
resulting in physical injury is called accident.
b) Major Emergency: Occurring at a work place is one that may affect several departments within and / or may cause
serious injuries, loss of life, extensive damage to properly or serious disruption outside the works. It
will require the use of outside resources to handle it effectively.
c) Disaster: This is a catastrophic situation in which the day-to-day patterns of life are, in many instances, suddenly
disrupted and people are plunged into helplessness and suffering and as a result need protection,
clothing, shelter, medical and social care and other necessities of life.
d) On-Site Emergency Management Plan: It deals with measures to prevent and control emergencies within the COT and not affecting outside
public or environment.
Page 7
e) Off-Site Emergency plan:It deals with measures to prevent and control emergencies affecting public and the environment
outside the premises.
1.7 Emergency Scenarios
Various scenarios that are anticipated to cause major emergencies inside COT are explosion, fire, oil spill,
natural calamities like cyclone, flood, earth quake etc. All these scenarios are discussed in brief in the
following text.
1.7.1 Explosion
Explosion is a major hazard and the consequence of explosion depends on the rate at which energy is
released. Explosion can bring in certain effects like blast wave, thermal effects, missile effects, ground
shock and injury to personnel. The explosion types considered in this plan for the purpose of Maximum
Credible Accident (MCA) Analysis.
1.7.2 Fire
Fire is also a serious hazard and is normally regarded as having a disaster potential less than explosion or
toxic release that can be controlled at the incipient stage.
Certain examples are tank fire, pool fire, jet flame fire, flash fire, pump fire, flange fire, duct fire, cable tray
fire, etc. A fire involving a storage tank is serious and would require several days of fire fighting.
1.7.3 Toxic Release
There is no toxic chemical stored at COT Vadinar. The only hazardous chemical which is stored at COT is
Crude oil which is having flammable nature. The MSDS of Crude is attached in the annexure-10
1.7.4 Oil Spill
Spill may occur on land or on water. Spills on land are relatively simple to handle. They normally require
collection and transfer of oil and clean up of oily mud. Special attention is given to prevent the pollution of
watercourses and Sea. To tackle any oil spill control on sea, GMB & Indian coast guard are the nodal
agencies as convener & facilitator for Oil Spill disaster. Further COT is having state of art Effluent
treatment plant for handling crude oil spill within the COT.
1.7.5 Earthquake
An earthquake can pose a major threat to the plant, property, life and environment. Some of the effects
of an earthquake are ground shaking, ground lateral displacement, ground uplift, ground settlement, soil
liquefaction and fires. The possibility of earthquake occurrence cannot be ruled out. However, the seismic
effects were considered while designing this COT and proper assessments of such seismic effects were
done.
1.7.6 Flood
The chance of flooding in this region due to seasonal monsoons is rare by virtue of its location away from
dams and rivers. However, with the advance information from the local meteorological dept. on flood
warning, specific actions to be carried out on those occasions are considered in this plan. Some of the
effects likely during flood are water entering the plants / processing plants, danger to life of persons /
property and outbreak of epidemics / other contagious diseases.
Page 8
1.7.7 Air Raid
The possibility of air raid cannot be ruled out. Some of the actions to be carried out during those
occasions are considered in this plan.
1.7.8 Bomb Threat
Majority of bomb threat calls have turned out to be hoaxes. However hoax call should not be the
bench mark for deciding jejunity of call received. There is no fixed way of assessing the genuinely
of calls. The best result can be produced by the call handler by utilizing his skill and analysis
power.
1.8 Categorization of emergencies
The emergency situations have been classified in three categories depending upon the resources required
to cope up the emergency.
Categorization
Category
Level of Command
Communication
Level 1
Minor Emergency: Partial
Site emergency services
required
Incident controller
Straight Siren
(01 Minute)
Level 2
Serious Emergency: Full
Site emergency services
required
Site Main controller
Wailing Siren
(2 Minutes)
Level 3
Major Emergency: Full Site
emergency Services Plus
Mutual Aid required
Site Main controller
Wailing Siren
(Total 08 Minutes)
All clear
All Clear
Site Main controller
Continuous siren for
two minutes
Note: Retention of same level of emergency or Escalation of emergency to higher level shall be done in
joint consultation with next level of command.
Level -1: Minor Emergency
The emergency situation arising in one or more tank farm area, which has the potential to cause injury, or
moderate damage to Plant & can be controllable by partial site emergency services is Level 1 emergency.
Level -2: Serious Emergency
The emergency situation arising in one or more plants / areas which has the potential to cause injury,
death or major damage to plant or environment & can be controllable only by utilizing Full Site emergency
services and resources is Level 2 emergency.
This level of emergency situation will not affect surrounding community beyond COT premises.
Level -3: Major Emergency
Page 9
On-site emergency
The On-site emergency situation arising in tank farm or fuel pump area can be controlled with available
resources and if needs arise, mobilization of resources from the nearby industries like RIL and Essar Oil can
be done. We are members of Mutual aid scheme.
Off-site Emergency
Incidents involving large-scale injury, death or damage-beyond resources of mutual aid and site
emergency services & threatening civilian population always warrants mobilizing the necessary resources
available with government to mitigate the emergency, is the Off-site Emergency.
Such situations shall be controlled as per Off-site Emergency Plan prepared by district authorities.
1.9 Major Steps Involved in Operation of the Plan
The essential steps in the plan are as outlined below. Further details pertaining to the step in question,
together with the responsibilities of identified personnel (and their initial actions) are given in role and
responsibility as indicated.
a. The person noticing the incident notifies the emergency to Fire Control Room and operation
control room as per reporting procedure.
b. The plant operations crew initially the Shift Supervisor of the affected area takes immediate
emergency actions as appropriate to protect personnel and contain the incident.
c. Fire Control Room Operator receives the Emergency Call. There is round the clock fire crew at
COT.
d. Fire Control Room Operator activates the initial call-out for all incidents. He will intimate to COT in
charge about the incident.
e. Till the arrival of COT in charge, COT Shift in charge will act as Incident controller(IC) and Shift Fire
Supervisor will help in controlling the situation with the guidance of COT shift in charge.
f. Shift Fire supervisor will play the role of fire and rescue controller.
g. The Fire Controller is responsible for directing the efforts of the Fire Team (including auxiliary Fire
Squad) and for coordinating any response from the Mutual Aid Members, if called-in.
h. Other Key Players when called in will familiarize themselves with the extent of the incident and
the review the action plan with the IC. They will then assume the role at their respective assigned
places
i. Emergency Response Center (ERC) is established by the Site Main Controller for all 3 incidents
j. Casualties, if any, are first taken for treatment to Jamnagar Hospitals. A list of hospital is given in
annexure part.
k. External Ambulance Service, if called, reports to fire station of COT Vadinar.
l. The incident close-out is declared by the Incident Controller in consultation with Fire Controller.
m. Incident investigation and reporting is carried out in accordance with Incident Investigation and
Reporting Procedure.
n. Response to the emergencies at the SPM will require involvement of the SPM, GMB and Coast
guard personnel.
o. In the event of more than one incidents taking place or for emergencies of longer duration, the
strategy will be decided by Incident Controller and additional resources will be arranged as
required. This will include calling in of additional/back-up role players.
p. All the occupants in the COT upon hearing the Level-3 Siren (wailing siren for 10 minutes) shall
proceed to their respective Assembly points. Upon reaching the Assembly Points, the COT Shift in
charge shall arrange Head Count of the personnel and provide it to the Evacuation Coordinator.
q. In case further evacuation is required from to the Main Assembly Point, all the personnel will
proceed to main assembly point near main gate of COT or the alternate assembly point in case the
main assembly point is not safe, declared by IC.
P a g e 10
1.10 ERC (Emergency Response Centre):
COT Control room will be used as emergency control centre for handling any emergency. In case control
room is not accessible or it is difficult to operate from COT Control room, Fire control room or any other
building can be used as ERC.
P a g e 11
CHAPTER 2
RISK & ENVIRONMENTAL IMPACT ASSESSMANT
Identification, analysis and assessment of hazards and risks provide vital information to the risk
management, that what should be the type & capacity of any on-site and off-site emergency plan & what
type of safety measures and maintenance is required. Data like equipments failure rates, acceptable
criteria, frequency and statistics of past major accidents or incidents etc. are some of the important data
for complete risk & environmental impact assessment. Therefore, beginning with the hazard identification
this chapter proceeds towards the risk and environmental impact assessment, this is the ultimate
requirement for good emergency planning.
2.1 Factory Layout
Plan of the factory premises with location of various departments, indicating Boundary walls, Entry & Exit
Gates, Hazardous Storage and Process Areas, Effluent Treatment Plant, Fire Pump House, Fire Control
Room, Fire Station, Canteens, Assembly Points, COT control room, Approach Roads and other important
location are shown in COT Overall plot plan and the layout plan for residential areas surrounding COT are
Shown in Annexure-1.
2.2 Storage hazards & Controls
Hazardous Chemical Handled At COT- Vadinar
The Material Safety Data Sheets (MSDS) of Crude oil is given in annexure-10 and total storage capacity of
all tanks is given in annexure-4.
2.3 Risk Assessment
Risk assessment of COT Vadinar is done by National Research Institute of Environment Engineering.
Probability or frequency of an incident gives us risk involved in a process & how they could occur and
estimation of the extent, magnitude and likelihood of any harmful effects or consequences gives risk
analysis and when judgment of acceptability of these risks is considered against Social, Political or Legal
Criteria i.e. acceptable criteria, gives the final stage of risk assessment.
Such risk assessments have some limitation like;
1. Inaccuracies of some of the mathematical.
2. Incompleteness in analysis.
3. Inadequacy of acceptable criteria.
4. Difficulty of checking the final results.
5. Complexity of the techniques.
6. Difficulty to get experts on this subject to give valid results.
Following are the various studies, which are being practiced or carried out at our site for Risk Analysis.
Rapid Risk Analysis conducted by NEERI & other system adequacy studies are being carried out to find
failure modes, their frequencies and affect analysis. The effect & results are used in working out safety
measures and emergency plans.
The hazardous events analysis, which are considered for risk and environment impact assessment, are
many but we have classified them as fire & explosion
P a g e 12


Fire is further sub-classified as set fire (through leaking pipe), pool fire (In bund), Flash fire
(escaping gas gets fire from a source of ignition),
Explosion is further sub classified as Deflagration (Low flame velocity & Low peak pressure),
Detonation (High flame velocity & high peak pressure).
Our emergency plan is capable of dealing with the any incident as mentioned above, but planning has also
been done on those events, which are most probable.
2.4 Maximum Credible Accident (MCA) Analysis
A list of probable credible scenario with their impact is given here.
a) Pool Fires / Dyke Fires
b) Jet Fires
a) Pool Fires/ dyke fire
Pool fires are common fires resulting from fires over pools of liquid. A pool fire may occur in a number of
situations. At its most confined state, it can take place in a storage tank. At the next level of confinement,
fire may take place in a bund. The flame geometry is approximated to cylinder, in the absence of wind, but
in the presence of wind it can be tilted and bend essentially resulting spill over in the down wind direction.
The characteristics of a pool fire depend on the quantity and nature of chemical. Pool fire of Crude oil
being a thick and sticky material can be controlled with in tank roof with the help of foam pourer and
foam monitors. The computed damage distance for visualized worst case scenario of tank on fire does not
go beyond compound wall around COT.
b) Jet Fires
There is a wide variety of situations in which a jet flames, or ejected flame, can occur in the process
industries, either by design or by accident. The principle situations in which flames occur by design are in
burners and flares. Ejection of flammable fluid from a vessel, pipe or pipe flange can give rise to a jet
flame if the material ignites.
Methodology of MCA Analysis
MCA Analysis does not include quantification of occurrence of an accident. Moreover, since it is not
possible to indicate exactly a level of probability that is still believed to be credible, the selection of MCA is
somewhat arbitrary. In practice, the selection of accident scenarios representative for an MCA analysis is
done on the basis of engineering judgment and expertise in the field of risk analysis studies, especially
accident analysis.
As an initial step, a selection has been made of various plants, storage units and activities that are
believed to represent the higher level of risk for the surroundings in terms of the damage distances. A
systematic analysis of the hazards associated with various products and raw materials was done. For
selection of Maximum Credible Accident in the BORL, COT Vadinar, the inventory of these products and
their storage conditions were taken into account. Based on the failures identified and comparing their
frequency of occurrence as per the past accident information, MCA analysis was carried out. The damage
distance for crude oil tank on fire works out to be 52 meters for 1%lethality. Therefore, the distance
between two storage tanks at COT should exceed fifty two meter from (centre to centre)
P a g e 13
2.5 Impact of Heat radiation & over pressure
The purpose of selecting maximum credible scenarios is to have a realistic idea of consequences.
1. Damage due to incident radiation intensities.
Radiation
intensity
( Kw/M2)
62
37.5
Types of damages
Spontaneous ignition of wood
Sufficient damage to process equipments
Maximum allowable radiation intensity on the thermally protected and
pressurized storage tank.
1st Degree burn likely.
No discomfort on long exposure.
Equivalent to solar radiation.
32
4
1.6
0.7
2. Damage effects of blast over pressure
Blast over pressure
( PSI)
5
3
2.5
2
1
Damage level
Major structure damage( assume fatal people inside the building
or within other structures)
Oil storage tank failure
Eardrum rupture
Repairable damage, pressure vessels remain intact, light
structures collapse
Window pane breakage possible, causing injuries
3. Damage to tank farm due to thermal radiation and dyke fire/tank fire.
4. Damage due to pool fire due to oil spill in dyke.
5. Flash fire and pool fire.
2.6 Potential for off-site emergencies:
Off-site emergencies initiated by on-site activities have been identified for emergency
response needs, which are given below. However, separate DMP made for pipeline incidents.
a. Pipelines transporting crude from SPM to COT resulting in leakage/ Fire / Explosion.
b. Hydrocarbon resulting vapor cloud in populated area nearby.
From the tables and figures, it can be observed that 32Kw/M2 radiation distance may not be realized.
In many cases, at ground level, radiation level of 4Kw/M2 is restricted within.
To reduce, occurrences of hazardous events & mitigation of consequences, following measures to be
considered.
P a g e 14




All the alarms related to fire and gas detection system shall be given most importance. In case of
false alarms, the root cause be identified and rectified at the earliest to avoid negligence of the
fire and gas alarms in future.
In case of leak or fire in the terminal facility, water spray system should be started for dispersion
of hydrocarbons and cooling of the adjacent equipment/ pipelines.
Ensure periodic inspection and preventive maintenance of all the equipment and plant piping are
carried out as per schedule. Ensure periodic calibration of fire & gas detectors, alarms, trips &
interlocks.
Ensure restricted movement of vehicles inside the terminal premises and control potential ignition
sources like static charges etc.
2.7 Weather Condition
Windsocks are provided at the strategic location of the plant, to know the, wind direction during the
time of emergency. The locations are COT Fire station, COT Control room and Crude oil tanks.
P a g e 15
CHAPTER 3
COMMUNICATION SYSTEM
After the assessment of risk & their possible environmental impact and after making an organization for the
preparedness to control the emergency, the next most essential step is to make us ready for communication
at the time of emergency. Communication system is very crucial for effective control of any emergency. Any
emergency, if detected and communicated to the concerned timely, can be controlled and terminated
within shortest possible time without further escalation.
Following means of communication are available in the COT:






Fire and Gas detection system (Manual call points, smoke / heat detectors)
Plant PA system
Intercom telephones
IP Phone
VHF Sets
P&T Land lines
3.1 Communication Means
a) Manual Call Points (MCPs)/ Break Glass Unit (BGU)
As soon as any one breaks the glass of MCP, its gives parallel alarms in the Control Panels which are
located in COT Fire Station & COT Control Room. Location from where the Manual Call Point or Smoke /
Heat Detector get activated will be known from the panels. The person on noticing the fire or any other
emergency, by this mean, shall communicate the emergency message to fire control room and / or plant
control room. In the event of any fire, smoke detector will give signal at fire station and COT control room.
b) Emergency Alarms & Sirens
To inform public at large during any emergency, two siren of range 3KM are installed at COT fire station
and Control room.
3.2 Communication of Emergency
3.2.1 Inside the factory to the workers
The communication to all personnel inside the factory shall be done by sirens & Public address system. In
the specific cases, the trapped employees must be communicated by plant / Dept Head. For the same PA
system & messengers may be used.
3.2.2 Outside the factory to the workers
Generally, the key personnel & essential workers will be available in all shifts. But due to some reason, if
someone is outside the factory premises or not on duty and if his help is required, an updated list and
address of the essential workers and key personnel shall be available in the Fire Control Room and COT
Control Room. They shall be communicated by Fire Control Room Operator
3.2.3 To the outside Emergency Services and the Authorities
Once the emergency is declared, it is essential that the outside emergency services should be informed in
the shortest possible time.
Responsibilities have been fixed as per the Emergency Organization Chart to contact outside agencies for
help and to communicate to the all the Government and other Authorities such as Fire Brigade, Police,
District Emergency Authorities, DISH & Hospital etc.
P a g e 16
3.2.4 To neighboring factories and the General Public
A major emergency will affect areas outside the works and it is essential that neighboring factories and
general public, should be informed to enable them to take prompt action to protect their own employees
and to take whatever measures may be possible to prevent further escalation of the emergency due to
effects on their own installations, at the same time, they may be required to provide assistance as part of
a prearranged mutual aid plan.
3.3 When any person sees the incident
 Shall break the Manual Call Point/ Brake Glass Unit
 Shall call the following emergency numbers
1) Fire
: 823400
2) COT Control room : 823444/823440
 Shall communicate loudly – “fire….fire…” or “help….help…”
 Shall mitigate the incident- if trained
 Should get away from the area & go to the assembly point
3.4 Raising the Alarm
As soon as anyone breaks the glass of MCP or the Smoke / Heat / Gas Detector gets activated (in case of
C/R & substation) its gives parallel alarms in the control panels of COT Fire Station & COT Control Room.
The fire detection system is addressable. I.e. Location of MCP/Break Glass unit can be known on panel
display. For any alarm call of MCP or Detectors, fire crew has to respond without delay.
Fire station & COT control room shift officer shall confirm about the indication of alarm by mutual
telephonic talk. After judgment of situation by Shift in charge, he will instruct Fire Coordinator to raise
local hooter or site emergency siren based on level of emergency. Fire Coordinator shall instruct
concerned operations/ maintenance staff for help.
Siren Tones
Following are the various configurations set for different types of emergency scenarios:
Major Fire / Flammable gas
release / Toxic gas release
(Level 2 Emergencies) (A)
Siren will be on wailing mode for 02 Minutes
Major (Level 3 Disaster
Emergencies)/ Evacuation (B)
Siren will be on wailing mode for 08 minutes with a gap of
one minute in each cycle.
Air Raid Warning (C)
Wailing type siren for 2 minutes (Same type siren as major
Fire, but the same is sounded six times at the interval of two
minutes)
All Clear / Test siren (D)
Continuous blow for two minutes
Siren Testing – Weekly
Every Monday @ 1200 hrs for two minutes
P a g e 17
3.5 Declaring Major Emergency
Major emergency has to be declared after sufficient and through check because the declaration of major
emergency puts many agencies on action and it may disturb the running system, which may be costly at,
time or its consequence may be serious. Therefore major emergency must not be decided with immature
judgment or without proper thought.
Site Main Controller or incident controller is the authorized persons to declare Major Emergency.
3.6 Alternate Communication System
There could be a situation when all the communication facilities and systems may come to halt. In the
event of such a failure, VHF system shall be made available based on the seriousness of the situation.
4.7 Internal Communication Discipline
The sense of urgency that every one experiences during emergency may lead to a chaotic situation if
communication systems do not function properly. For proper functioning of communication systems
following discipline should be followed.
1. Communication shall be proper and clear
2. No personal names to the extent possible. Use Emergency Organization titles.
3. Use clear texts in brief. Don’t engage phones much for long conversations.
3.8 Notes on the Operation of the Call-Out Lists
1. Fire Control Room Operator must hold and maintain up-to-date details of the names, telephone
numbers and radio call signal of all the persons whose job titles are given in the key personnel or
coordinators. The list of important person of COT is given in annexure -9. For taking assistance of
district authorities, a list of important personnel is given in annexure-6. Specific lists should be
prepared to cover all operating and no-operating areas.
2. The order of calling-out of personnel may be varied at the discretion of the Incident Controller
depending on the circumstances.
3. Fire C/R will also have an updated list of telephone numbers of government authorities and
nearby industries fire control room or fire in charges.
P a g e 18
CHAPTER 4
EMERGENCY ORGANISATION
This chapter is applicable for the emergency scenarios of fire, explosion & toxic gas release. For Oil spill
emergency, the emergency organization & roles of emergency responders shall be as per BORL’s Oil Spill
Contingency Plan (OSCP).
4.1 Emergency organization
Emergency Organization includes following elements:
Incident Site
Fire control room/
COT Control room
 Overall Strategy
 External
Coordination
Resource
Coordinators
Resource Mobilization
P a g e 19
4.1.1 Incident Site
Location: Affected Site
Role Function:

Overall coordination at the scene of the incident.

To take decisions involving the operation of the other plants or to stop or continue any process.

To take technical decisions to control the incident

To coordinate with other agencies.
Basic Attendance:

Incident Controller

Shift Fire Supervisor

Shift In Charge

Security In Charge
4.1.2 Fire Control Room
Established: Continuous – Manned by Fire Staff, on 24 hours/ day basis.
Location: Fire Station Building
Role/Function:

Receives notification of an emergency situation

Initiates call out for department Personnel

Initiates the necessary measures to deal with emergency

During the emergency continues to act as a focal point for emergency communications

Records timing of critical information

Rescue and coordination with Mutual aid members
4.1.3 Resource Coordinators
Called In:

For all Level- 2 & 3 Incidents;

For other incidents if decided by IC.
Location: Respective Work Locations / Incident Site
(Will remain present till incident closure)
Role Function:

To ensure that the equipment and maintenance manpower resource needs and other requirements
of the active groups at the (various) Incident Scene(s) are fully met and effectively Coordinated.
These include catering needs.

Coordinates the provision of all maintenance forces (both COT and contractors), and equipment.

To arrange for emergency supplies if required.

To mobilize market resources for meeting the emergency supplies.
P a g e 20
Resource Coordinators:

Marine Officer

Commercial Officer

Security Officer/ Evacuation Officer

Maintenance & Inspection Officer
Identification of key personnel & their Role & Responsibilities
Designation
Identification
Incident Controller
Helmet Inscribed Incident Controller
Shift Fire Officer
Uniform (Nomex suit)
4.2 Incident Controller (IC)
Shift In charge of the COT will take over the responsibilities of Incident Controller, He will discharge this
role till COT Terminal In charge arrives at the incident site.
His primary duties are to takeover charge at the scene of the incident. In the initial stage he may be
required to take decisions involving the operation of COT or its associated facilities to stop or continue. He
has to take decisions to control the incident in consultation with IC.
Responsibilities:

As soon as he receives the information or comes to know about the incident, he shall proceed to
incident site & take charge of the incident site. He shall put on the helmet inscribed word
incident controller which should be always kept in his vehicle.

Assess the magnitude of the situation & arrange to make alert panel and field operators to start
controlling their respective sections.

He shall ensure that Site Main Controller (SMC) is informed.

Determine the level of Emergency & if he feels the emergency can escalate to level 2 or above, he
will consult SMC & instruct Fire Coordinator to actuate emergency siren to warn the all field
personnel & contract employees.

Ensure that non-responding personnel are moved to the assembly points and evacuated to safer
location / outside, if required.

Initiate action for isolation of the source of incident.

He may be required to take decisions whether to stop or continue any Process, isolations,
depressurization, nitrogen purging, fire fighting, rescue operations.

He shall direct all emergency operations within the affected area with the following priorities.

Personnel safety, including of surrounding community.

Minimum damage to Plant, Property and Environment.

Minimize loss of Production and Material. Provide advice & information to fire fighting &
rescue personnel.

Preserve all evidences so as to facilitate any enquiry into the cause & circumstances.

Seek additional support and resources as may be required.

Direct for search of casualties.

Send runners, if telephones are out of order.
P a g e 21


4.3
He will work under the direction of the SMC, but till his arrival he will carry out the responsibilities
of SMC in addition to his own.
After the emergency, assess damage & environmental / toxicity level before ALL CLEAR signal by
SMC.
Site Main Controller (SMC)/ IC
Jt. Sr. Vice President Terminal is the Site Main Controller (SMC). However, AVP Terminal will assume
responsibilities of SMC in his absence. He has overall responsibility for directing operations & calling
outside help from Emergency Response Center. He is required to take decisions after consultation with
the other coordinators.
Responsibilities:













As soon as he receives the information, he shall proceed to COT Control room.
He shall assess the situation and ensure that whatever resources needed is made available and
utilized in a coordinated manner.
He has overall responsibility for directing emergency action, operation and calling outside help.
He shall direct all emergency operations with the following priorities.

Personnel safety, including of surrounding community.

Minimum damage to Plant, Property and Environment.

Appropriate actions to minimize loss of Production and Material.
He shall direct for evacuation of plant and areas likely to be affected by the emergency.
He shall continuously review and assess possible developments to determine most probable
course of events and actions.
He shall ensure that all non-responding personnel, visitors, contractors are evacuated to safe
assembly points and head count is completed.
He shall assess the gravity of situation with the help of IC / other role players and after quickly
assessing the situation, if requires, shall escalate the emergency as below:

Level-2 Emergency – Full resources within to be utilized.

Level-3 Emergency - Action to be taken to call Mutual Aid members.

Off-Site Emergency - Action to be taken to activate / operate Off-Site Emergency Plan of
Jamnagar district.
He shall, if necessary, arrange for evacuation of neighboring population.
He shall ensure that liaison is made with outside agencies such as Police Services, Fire Services,
Expert on Health and Safety, Meteorological Office, District Emergency Authorities, Collector and
Director of Industrial Safety & Health. Provide advice on possible effects to areas outside the
factory.
Release authorized information to press.
Advise Incident Controller to close out the incident when the situation is under control.
He shall give clearance to re-start the plants after it is declared safe to start by competent
authorities.
P a g e 22
4.4 Shift Fire Supervisor
Fire Supervisor will perform the role of Shift Fire Officer. Take responsibility of fire fighting/ fire prevention
activities at incident scene. On receipt of the initial call from Fire Control Room, the initial and subsequent
activities include:

Proceeds to Incident Scene.

Assesses situation and assist Incident Controller in categorizing the incident.

Assumes role of Shift Fire Officer until relieved of this role by higher authority from Fire Team.

Discusses situation with Incident Controller to develop the response plan with a focus on
controlling the situation.

Renders assistance as necessary, e.g.
 Brings into full operation fixed and mobile firefighting equipment, water spray curtains
etc;
 Searches for missing personnel;
 Provides water protection/manpower resource for isolation of release sources;
 Cooling of adjacent equipment.

Works in close cooperation with the Officer-in-Charge of Mutual Aid Members to bring the
incident under control.

For Level 2&3 Incidents, determines whether the call-out of Off-Duty Firemen is required and
informs Fire Control Room Operator accordingly.

For incidents of likely extended duration, decides on a strategy for optimum utilization of available
manpower and expendable resources.
4.5 Security In Charge

Reports to Incident Site

Controls access to incident Scene(s) and maintains site security in conjunction with outside police
& other agencies.

Initiate action to provide security arrangements as necessary and as directed by the Incident
Controller. This includes controlling the access to incident area, guiding traffic and personnel
movement etc.

Alerts on-site security personnel, giving instructions as necessary.

Ensures that all Mutual Aid Members are escorted from main gate to the COT Fire Station.

On the instructions of the Incident Controller, arrange for security personnel to open stores and
warehouse to obtain urgently required materials and to see that such stores and warehouses are
secure again afterwards.
4.6 Fire Water Pump House operator
Role during Emergency:

Monitors and maintains firewater header pressure during fire emergencies.

Ensures that the Fire Water Pumps Field Operator proceed immediately to the firewater pump
house.

Directs the actions of the above-listed personnel to ensure that the continuity of fire water supply
is maintained.

Restricts the use of firewater to all non-essential users.

Provides the Shift Fire Officer with early warning of any potential loss in firewater header
pressure.
P a g e 23
4.7 Fire C/R Operator
Fire Operator shall be available in the fire C/room round the clock. He will intimate all the higher up
on declaration of emergency. He will sound the fire siren as per the instruction of Fire Services
Coordinator and level of emergency code defined in onsite emergency plan.
His duties are as under:

To be prepared for emergency with all important internal & external phone numbers.

To know the details of incident accurately this is available with Fire Control Operator.
4.8 Role & responsibilities of other key personnel are as follows:
Fire & Safety Coordinator














He shall report at site & evaluate the magnitude of emergency.
He shall ensure proper coordination of fire fighting activities.
He shall assist IC about the risk and accordingly action for evacuation if required.
He will assist IC to take decision of escalation of emergency to higher level.
Ensure search and rescue operations are carried out and assist first aid operation including
emergency transposition.
Coordinate with the Commercial Coordinator to mobilize additional firefighting equipment / spare
breathing air cylinders etc. as may be required at the site of incident.
Coordinate with Security Team for access control and barricading the affected area.
Coordinates with Incident Controller and Shift Fire Officer for Rescue Operations if required.
Actual Rescue Operations to be conducted by Fire Personnel.
Mobilize all trained First-Aiders at site
Liaises with Incident Controller (located at Pollution Incident source) for further information,
possible assistance etc.
Assess required resources to contain/clean up the pollution.
Checks for specific management instructions, samples pollutant etc.
Advise for containment, recovery, cleanup activities and precautions to be taken.
Observes and records, as appropriate, progress, actions and critical facts of the pollution incident
to subsequent investigation.
Maintenance Coordinator








Report to incident site and ensure availability of Resource Coordinator.
Keep constant contact with IC and instruct engineer of the concerned unit for further assistance/
action as per situation demand.
Will direct the Resource Coordinator for resource mobilization, information etc.
To ensure that the equipment and maintenance manpower resource needs and other
requirements of the active groups at the (various) Incident Scene(s) are fully met and effectively
Coordinated. These include catering needs.
Coordinates the provision of all maintenance crew (COT and Contractors)
Inform COT control room on all maintenance activities.
To mobilize market resources for meeting the emergency supplies.
Mobilize the resources required for controlling the emergency.
P a g e 24








Arrange special tools and tackles, de-watering pumps required during emergency operations.
Provide expertise and engineering assistance to the Emergency Response Teams.
Record all actions of necessary blinding / isolation / bypassing / closures etc.
Keep constant contact with IC and instruct engineer of the concerned unit for further assistance/
action as per situation demand.
Provide relevant labels / tagging / warning or other instructions for streamlining the emergency
actions.
Mobilize the resources required for controlling the emergency.
Arrange for emergency DG sets, light masts and get them installed at strategic locations where
ever required.
Arrange heavy automotive equipment like crane and lifting machines etc. depending on the
situation.
Security & Evacuation Coordinator








Instruct and deploy security personnel to ensure that law and order is maintained, unnecessary
gathering of the personnel at the incident site is prevented and traffic movement in and out of
the COT and terminal is controlled.
Ensure security personnel had taken charge of the assemble point of the affected area and do
head count.
Mobilize additional / off duty security force for help, if necessary.
Liaise with local authorities in consultation with SMC for external help (as necessary) for
evacuation of the neighboring areas. If necessary, arrange for announcement through the mobile
PA system for alerting the population in the surrounding areas
Guide all personnel to Main Assembly point in an orderly manner.
Ensure all personnel are evacuated safely.
In case Main Assembly Point is not safe, guide all to alternate Assembly Point.
On “All Clear Siren”, inform personnel accordingly.
Admin, HR & Communication Coordinator
a. Liaise with the statutory authorities (DISH, Labour Dept.) as per the instruction of the SMC.
b. Provide necessary support as regards the administration, welfare, transportation for control of
emergency situation as requested by the SMC / IC.
c. Mobilize all the available company vehicles along with the drivers for emergency use.
d. Coordinate with neighboring Industry / transport agency for additional vehicles / ambulances as
may be required.
e. Arrange refueling of various vehicles used in emergency.
f. Arrange for transport of victims to hospitals/ dispensaries on advice of medical services
coordinator.
g. Arrange necessary food, soft drinks and other refreshments for the personnel engaged in the
emergency operation and ensure sufficient stock is made available.
h. Arrange for blood donors from COT employees on the advice of SMC.
i. Liaise with various media and release written statement to the press with concurrence of the
SMC.
P a g e 25
j. Arrange for photography, video etc. for documentation.
k. Keeps records of the press releases, information, photographs etc
l. Coordinate to inform relatives of the affected persons.
Operation Coordinator
a.
b.
c.
d.
He shall proceed to Incident Site & then report to ERC.
He shall direct all the process operations of affected & non-affected areas.
He shall apprise SMC about control on process operations.
He shall give feedback when all processes normalize & thus assist SMC in declaring ALL CLEAR.
Security Team
Security Response Plan is to prevent entry of unauthorized persons, while at the same time allowing
proper reception, briefing and direction of emergency services and personnel.
a. After receiving the information at the security control room, the shift security officer shall inform
the security chief or next senior.
b. The security chief shall advise the Adm. Coordinator to arrange vehicles to pick up other members
of the security task force.
c. The security chief shall order one of the senior security officers to assume charge at the security
control room and start communicating with the required personnel in an effective manner.
d. The security chief shall take charge of site access at the incident site. He shall further judge the
gravity of the situation and communicate with the SMC.
e. The security chief shall establish command posts at the COT main gate, incident site, tank farms,
assembly points and other locations as appropriate.
f. Roads and streets around the incident site shall be cordoned off and alternate routes shall be
established with the concurrence of the concerned plant in charge.
g. Additional security forces shall be mobilized to take care of the traffic control both inside and near
the terminal gates.
h. The security personnel shall accompany all the incoming external emergency services and direct
them to the ERC / fire station.
Other Personnel



Employees, workers, visitors, contractors who are not participating in emergency response are
Non-Responding Personnel.
Visitors should move to the safer place as suggested by custodian employee. If not suggested,
they shall move to Assembly Points / out of gate after seeing the wind direction
Others shall move, after safe shutdown / closedown of their activities, to nearest safe assembly
points after seeing the wind direction.
P a g e 26
4.9
Assembly Points
In affected & vulnerable plants, all non-responding personnel (who are not assigned any emergency duty)
shall evacuate the area & report to a specified Assembly Points. Each assembly Point shall be clearly
marked by a Conspicuous notices & provided with an identification numbers e.g. Assembly Point No. 1, 2
and so on. Assembly Points are located at a safe place, well away from area of risk and least affected by
the down wind direction to ensure that employees do not have to approach the affected area to reach the
Assembly Point. Assembly point’s location is given in annexure-7.
At each assembly point, duties of assembly point In-charge shall be displayed in brief. Before reaching to
assembly point, if it is required to pass through an affected area due to presence of obnoxious substances,
suitable PPE's shall be given to the assembled persons.
Upon instruction of SMC to Security Coordinator, major evacuation shall take place from plant assembly
points to Master Assembly Point. Final head count shall be carried out by Evacuation (Security)
Coordinator at Master Assembly Point.
4.10
Fire Control Arrangements
Details of COT Fire Pumps and Fire Water Storage Tanks & Fire Alarm System are given below.
1.
Fire water reservoirs: 02 Nos. of total Capacity = 14000 M3 + O1 no make up 7000 M3
2.
Jockey pumps: 02 Nos. Capacity 60 M3/Hr each pressure 9.3 kg/Cm2
3. Electric operated Pumps: 02 Nos. Capacity 616 M3 per hour
4. Diesel operated Pumps: 03 Nos. Capacity 636 M3 per hour
The sequence of operation and their tag no are given in the below.
Pump
Jockey P-101 A
Jockey P-102 B
Diesel Driven P-103 A
Diesel Driven P-104 B
Diesel Driven P-105 C
Electric Operated P-106 A
Electric Operated P-107 B
Start pressure in Kg/Cm2
9.3
8.0
7.5
7.0
6.5
6.0
5.5
4.11
Medical Arrangements
First Aid boxes are installed at Fire station and COT Control room. For any further medical
assistance a list of hospitals and specialist doctors is given in annexure-5
4.12
Fire & Leak Control Arrangements
Fire and leak control equipment available with COT is given in annexure-8.
P a g e 27
4.13
Emergency call out & location
Emergency
Level
Key personnel
Level-1
- Incident Controller
- Shift Fire Officer
- Shift In Charge
- Security In Charge
- COT In charge
Level-2
Chief Manager ( Operation)
Maintenance & Inspection In charge
Security officer
Fire & Safety Officer
Marine officer
Level-3
Site Main Controller
Head-Maintenance & Inspection
Commercial and Finance coordinator
Report at
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- Incident Site
- ERC
- Incident Site
- Incident Site
-Incident Site
- Incident Site
- Incident Site
- ERC
Called by
Fire Control Room
Operator
Fire Control Room
Operator
Fire Control Room
Operator
BOMB THREAT EMERGENCY RESPONSE:
ACTION PLAN
Immediately after receipt of call/information, it should be passed to the following Heads of Department.
1. Plant Head- COT
2. Sr. Vice President- COT
3. Security In Charge- COT/ Refinery
4. MD/ COO- Refinery
5. Manager Terminal/Marine
6. HR, Admin- COT
7. Officers- COT
8. Police Station- Vadinar
9. Emergency Response Team- Jamnagar
Two situations and possible Areas.
a)
b)
When there is no time limit given by the caller
When caller has given specific time limit, in such situation the concerned area in charge will make
necessary fire fighting and First aid arrangements with the help of fire wing.
First Situation:
When there is no time limit specified by the caller.
Soon after getting clearance from Chief Operating Officer the following action be initiated.
ACTION PLAN WHEN TIME LIMIT IS SPECIFIED
1
2
Emergency shut down of the plants affected areas.
Evacuation of the employees to safer location.
P a g e 28
3
Bomb search implementing all other precautionary majors
4
Services of fire fighting and first aid be pressed into.
5
Services of bomb disposal squad be pressed into.
6
Search should be conducted along with employees working in the area and safety officer.
Search procedure
a)
b)
c)
d)
e)
f)
g)
h)
i)
Search must be conducted along with employees of the work location since they are familiar with
the area and will be able to notice a foreign object faster.
Two men teams may be formed to search various parts of room/area. Stand quietly for some
movement to listen for any clock work device before starting the search.
As far as possible do not cause any disturbance in the environment till search is over.
Do not go into the dark room and turn on lights. Use flash lights.
If any foreign or suspicious object located do not move or touch it. The removal disarming of a
bomb must be left to professional. Report the location and description of object immediately to
control centre.
If possible place a bag or maters around the object, do not cover it.
Identify the danger area and block it off with clear zone of at least 300 feet including area below
and above.
Check that all doors and windows are open.
Evacuate the area.
* In the event of bomb explosion, the existing fire emergency disaster control preparedness plan
will come into operation.
CO-ORDINATOR’S RESPONSIBILITIES.
FUNCTION OF COO OR HEAD (HR)
1
To declare the state of emergency disaster to the designation subordinate officers verbally
through telephone. In turn they will inform their subordinate.
2
Will establish emergency control room and mobilize all required coordinators to assemble at
Control Room to put the bomb threat action plan in action.
3
Will inform Managing Director.
4
Will mobilize help to be kept in readiness in case required from outside agencies by contacting
their officers particularly those of neighboring industrial civil and local authorities.
5
Keep neighboring industries i.e.Indian Oil Corporation, ESSAR & Reliance to be appraised of the
situation
6
Will activate plant shut down through the plant in charge.
7
Will approve and release information to govt. agencies/state statutory bodies. Permit electronic
media.
8
Will activate search of premise and evacuation plan for refinery personnel and neighborhood of
the situation through manager administration.
9
Will give all clear information when the posed threat is eliminated.
FUNCTION OF THE PLANT INCHARGE
1
Will release instruction for mobilizing fire fighting, first aid facilities to be kept in readiness.
2
Will co-ordinate searching of the area with local officers and safety officer &, Police for bomb as
per search procedure.
3
Will hold full responsibilities for the plant emergency.
4
Will inform Chief Operating Officer (COO) about the bomb location if and when the bomb is
located and will mobilise people to cordon off the area.
P a g e 29
FUNCTION OF Chief Operating Officer (COO)or Head - HR
1
Will co- ordinate with the following activities:
a)
Managing Director
b)
Public Relation officer (PRO)
c)
Medical advisor
d)
Police and Civic Administration
2
Will receive press and Government representatives
3
Will release press statement after approval of competent authority. Inform all statutory
Government bodies regarding the crisis.
ACTION PLAN FOR SECURITY PERSONNEL ON BOMB THREAT
It is extremely necessary to have a proper action plan in case of bomb threat either genuine or hoax since
it is not possible to assess whether the threat call given is genuine or hoax the golden principle to be
prepared to handle the situation arising out of such contingency
The objective of the scheme is to be prepared to handle the situation arising out of such contingency.
a)
To minimize /avoid loss or damage to life and property
b)
To avoid confusion, panic and build up confidence.
c)
To state rule for all and ensure it to be followed.
ACTION BY THE ASSIGNMENT MANAGER
ON RECEIVING THE INFORMATION:
a)
b)
c)
d)
e)
f)
g)
h)
He shall ensure that the refinery gates are closed and no movements take place.
He shall collect the reserve party and QRT for carrying search.
On reaching the place, he shall cordon of the area by detailing a group of personnel depending on
the area.
No person should be permitted to enter the area however he shall permit the persons to move
around the area/building.
He shall organize a second group for carrying out search of the area.
On noticing the bomb, the area should be earmarked Sandbag, and bomb blanket should be
placed. No one should be permitted to deal with the suspected items. Wait for the bomb
disposal team to attend to the package.
After earmarking the package, to keep a check at a safety distance so that no other person
handles the suspected package.
No person be permitted to enter the building/ area till clearance is given by the bomb disposal
team.
ACTION TO BE TAKEN BY VARIOUS GATE IN-CHARGES
a)
b)
c)
d)
e)
The Gate in charge on receipt of information, shall immediately close down the gate and restrict
the movement of the labour and employees.
They should not permit any one to enter/exit.
They should permit only police, bomb disposal squad, fire brigade, doctors and Government
Officials who have come for help and investigation.
Entry/exit for any other persons shall be confirmed over telephone either from the Manager
Security or Head - HR
Keep a record of persons entering and leaving the refinery.
P a g e 30
DUTIES OF BARRACK INSPECTOR
a)
b)
c)
d)
On receipt of information, he will fall in available personnel in unit lines and family quarter.
Brief them about the emergent situation and dispatch them immediately by arranging transport to
the refinery.
He shall telephone and intimate the control room at plant giving details of number of personnel
dispatched and item of dispatch.
He shall also make entry of time of receipt of intimation for additional personnel and time of
dispatch.
ACTION BY THE MANAGER SECURITY
a)
b)
c)
Co-ordinate various activities of the personnel mentioned above.
Co-ordinate with management.
Co-ordinate with local police and other local departments submitting reports and information to
higher formation.
P a g e 31
CHAPTER-5
EMERGENCY RESPONSE CHART
5.1 Emergency Response Plan
General Response
Once emergency is declared, all the personnel inside the COT including visitors shall respond in the
following manner:
 COT S/I shall take the charge of Incident controller till the arrival of IC at emergency site. It is
advisable that all Role Players shall visit the incident site before proceeding to COT C/R.
 The plant personnel shall contact immediately control room and shall proceed to Assembly Point
based on the announcement made through PA system.
 All the vehicle operators shall park their vehicle to the left and stop the engines. Engine keys shall
be left inside the cabin itself.
 Visitors shall be necessary accompanied by the COT/ Security staff and guided to a safe location
as per the announcements.
 If the situation escalates beyond control, employees shall evacuate the site as per the instructions
made through PA system.
Response of COT personnel
 Any person noticing a fire, explosion or the release of hazardous chemical shall immediately
communicate the same by using nearest manual call point, or inform fire control room on
telephone no. 823400.
 He shall inform COT Shift-in-charge / Control room immediately
 He shall isolate affected section to minimize spread of emergency IF HE IS TRAINED.
 He shall also try to extinguish the fire with the help of a suitable fire extinguisher available nearby
and fire water monitors IF HE IS TRAINED.
 After receiving the information from the field, the shift in charge shall rush to the incident site
with necessary protection to assess the situation and take immediate action to control the
situation.
 Incident Controller shall interact with Shift Fire Officer for the action and assistance required.
 If the situations demands shutdown the plant activity and prevent the escalation of fire to other
areas.
 All non-responding employees at the incident site shall be moved to an Assembly Points based on
the prevailing wind direction and the nature of emergency.
 Casualties shall be transferred to the Medical help for nearby hospital or doctors
 Once the event is controlled using various support services, the Incident Controller (in
consultation with SMC) shall declare "Incident Close Out” and "ALL CLEAR" siren shall be
actuated. In case of major emergency i.e. level 2 & 3 emergency, SMC shall advise IC for incident
close out.
 All persons from the Assembly Point shall resume their normal duty after hearing the" ALL CLEAR"
siren.
P a g e 32
Response of Fire Services

















The Fire control room operator shall initiate the turnout immediately upon receiving an
emergency call.
The first and second turn out for Fire and/or Rescue call received from COT complex shall be
attended by fire tenders from the COT Fire Station. All the fire fighting vehicles shall go with
maximum 40 km/hr speed inside the COT Premises.
Fire Supervisor will perform the role of Shift Fire Officer.
Upon receiving the indication of emergency on fire control panel, the COT Fire Station Control
Room Operator will inform to Shift Fire Officer. Then after he will inform Security Shift in charge,
COT Shift in charge or overall in charge for necessary actions. After having confirmation about real
incident and upon receiving the instruction from Incident Controller for activation of siren fire
control room operator shall intimate concern panel officer to activate the siren accordingly.
Shift Fire Officer shall take charge immediately at the incident site and coordinate with the
Incident Controller for combating the situation.
Fire control room operator shall ensure the continuous fire water availability at emergency site
through Fire Water Pump House Operator.
If additional manpower is required for firefighting operation, Shift Fire Officer shall deploy
Auxiliary Fire Squad from security dept. depending on the gravity of the situation.
Shift Fire officer may seek additional support from Mutual Aid Members with the approval of IC, if
the situation demands.
Fire control room operator shall maintain the fire tenders availability and turn out allotments at
fire control room display board.
If the fire call is received from pipeline corridor, then the turn out shall be taken from COT Fire
Station after consultation with COT in charge.
Fire Supervisor shall constantly be in touch with IC and apprise him of the developments.
Once the situation is controlled, upon receiving instruction from IC, Shift Fire Officer shall
communicate to control room to actuate the “All Clear” siren.
Fire control room operator shall record all the events / activities in the occurrence book with time
against each event.
In case of product transport emergency outside the boundary of the factory premises, it is
informed to fire control room. In consultation with the Incident Controller, necessary response &
control actions are taken in terms of instructions, actions and help for activation of different
channels of the company and the authorities of the concerned area.
When an additional turnout is called from emergency site, fire control room operator shall raise
the turnout bell at main fire station and second turnout vehicle shall rush to the site.
In case of an emergency in SPM, COT control room operator shall inform COT Fire Station, Security
in charge and Incident controller.
The detailed turn out procedures for COT Vadinar is being prepared by Fire Department.
Guidelines for Evacuation / Rescue priorities
 Evacuation priorities are based on the circumstances under which personnel should be evacuated
to shelter-in-place, the size & shape of areas that should be considered vulnerable during various
types of emergencies.
 Guidelines obtained from the IC should only be considered a starting point for the decision
process. In actual emergency, assessment of evacuation area and hazardous zone must be a
continuous activity.
 Changes in wind velocity wind direction and temperature differences shall be constantly
monitored and considered during evacuation.
P a g e 33
Assembly Points
All non-responding personnel (who are not assigned any emergency duty) shall evacuate the area &
report to a specified Assembly Points. Each assembly Point shall be clearly marked by a Conspicuous
notices & provided with an identification numbers e.g. Assembly Point No. 1, 2 and so on. Assembly
Points are located at a safe place, well away from area of risk and least affected by the down wind
direction.
Upon instruction of IC to Security Coordinator, major evacuation shall take place from plant assembly
points to Master Assembly Point. Alternate Master Assembly Point shall only be used in case of a threat
to master assembly point area. Final head count shall be carried out by Security Coordinator at Master
Assembly Point

Before reaching an assembly point or subsequently, if it is required to pass through an affected area
or the release of toxic substance, suitable PPE including respirator, helmets etc should be made
available to the people.

If the situation escalates beyond control whereby major evacuation of personnel from the COT is
required, than people shall be shifted to strategic location where shelter, medical & food facility can
be arranged for the evacuated people.
Action to be taken by Operations and Maintenance Personnel
 Alert all the personnel working in the plant regarding the emergency.
 Ensure all hot works / vessel entry jobs are immediately stopped.
 Shut down welding generators, close acetylene / oxygen cylinder valves, and switch off electrical
supply to electrically operated tools.
 Guide them to take appropriate escape keeping in mind the prevailing wind direction and
assemble at safe assembly.
 Provide the list of personnel working in the plant at the time of emergency to IC to facilitate
proper head counting.
 Ensure all the personnel are evacuated who are not required at emergency site.
 Inform IC / Fire Coordinator at site for evacuation of any trapped personnel.
 Keep cool. Do not rush.
 Assemble at designated Assembly Points as directed by the plant personnel. Inform Rescue
coordinator regarding any person who are missing or trapped at work site.
Action to be taken by IC
 Supervise the rescue process and issue guidance to Fire Services, Security Services, and Rescue
Coordinator & Medical Services from time to time.
 Identify for any missing / trapped personnel, if any, instruct Fire Coordinator for search and
rescue operations.
 Arrange for transportation, if found required for shifting the evacuated personnel from assembly
points to safe locations.
 Instruct security for shifting personnel, if required.
 Ensure all the personnel are evacuated.
 Appraise SMC.
Strategies to Combat Various Emergency Scenarios
Following section describes in brief the general strategies to be taken during various emergency
scenarios. These are guidelines for controlling the emergency.
P a g e 34
A) Fire & Explosion
Initial Operations Response Actions
The O & M (Operations and maintenance) personnel, being first line respondent at site shall
attempt to control the emergency at the initial stage by isolating the fuel, operating the fire
protection facilities etc. to minimize the potential effects due to high inventory. Subsequent
actions intended to reduce the impact of fuel released are
 Emergency shutdown.
 Depressurizing the equipment involved.
 Removing flammable inventory, where appropriate.
Fire Water Drainage
The flow of burning liquids in undesired directions has to be prevented so as not to endanger
other equipment and personnel. It is therefore essential to
 Prevent the spread of fire through drains.
 Avoid flooding of sewers / oil traps / oil catchers by pumping out when necessary.
 Prevent spread of fire on surface waters.
Mitigation Measures
 Removal, segregation and disposal of solid debris / damaged material
 Clean –up and removal of any remaining oil and disposal to appropriate place (ETP / slop
tanks)
 Removal and disposal of contaminated soil
 Direct / flush out oily contaminated water to ETP
Release of Flammable material
Upon detection of a release/ spill, Following are the most important actions to be taken during
such situation:
 Physical restriction of liquid pool surface areas with the help of containment booms / oil
sorbent booms.
 Depressurization/ Isolation of equipment involved.
 Use of fire fighting or specialized hazardous material foams on liquid pools.
 Dilution / coverage of liquid pools with foam (or other compatible & safe liquids).
 Use of water sprays or fogs.
 Cease of all the hot works/ work permits
 Evacuation of all non-responding staff from the areas in distress in crosswind direction.
 Stop release of vapors.
 Shut down of air conditioning plants at control centre.
 Shut down of air compressors and diesel engines in the path of the gas cloud.
 Closure off roads to traffic around the distress area.
 Personnel responsible for rescuing victims shall don full protective equipment.
 Mobilize trained first-aiders.
B) B
Oil Spill
Spill may occur on land or water. Spills on land are relatively simple to handle. The following
strategies may be considered while handling an oil spill.
Oil Spill on Land
 When a liquid or a solid has been discharged onto a land surface, attempt to contain the
spilled material and prevent further spread. Dikes or barriers of earth, sand or clay materials
P a g e 35
can be quickly constructed with bulldozers or similar equipment. Motorized equipment
should not be used indiscriminately near flammable or explosive vapors or gases. Adequate
shovels may be arranged for manual cleaning.






Once the spilled material has been contained, the next step is to remove it from the
environment. Following methods shall be adopted for gross cleanup of contaminated ground
surfaces:
Use of compatible pumps, hoses, and tanks, drums, or vacuum trucks to collect pools of
accumulated liquids.
Use of soil, sand, clay, straw, saw dust, fly ash, cement powder, vermiculite, or commercially
available mineral or plastic sorbent materials to absorb and mop up liquid residues. Dispose
off the same as per procedure.
Removal of contaminated surface layers (where cleaning in place is not practical) by shovels
or mechanical means.
Steam-cleaning or washing of solid surfaces where hydrocarbons have spilled.
Application of special mutant bacterial cultures to contaminated soils and liquids to "digest"
contaminants over a period.
C) Cyclone
The contingency actions during a cyclone shall be based on the weather forecasts obtained from
Jamnagar meteorological stations and the local meteorological department. Some of the
important actions to be carried out are as follows:
Preparedness for Cyclone
 Establish regular contact with the local meteorological department.
 Establish distances from storm in order to execute preparatory actions in a shorter time.
 Appraise the COT operations / installations and consider the consequences that the
emergency might have on operations and personnel.
 Check the availability of tools, batteries, non-perishable foods and other materials that might
be required.
 Review all operations carefully to ensure that systems in jeopardy are shut down.
 Ensure the readiness of emergency vehicles, Medical centre, medicines etc.
 Safeguard Jetties and move tankers into safe mooring / anchorages when predetermined
levels of adverse weather conditions are forecast.
 Storage tanks should have products to the maximum filling capacity and secure tanks /
pipelines firmly against floating.
 Metallic sheets, loose materials, empty drums and other light objects shall be properly
secured.
 Flush drainage systems of jetties, tanks, tank farms and manifolds.
 Shut down all tank mixers and blenders.
 Jib cranes to be secured in safe positions and loading arms shall be locked upright position.
During Cyclone
 Remain calm.
 Do not go outdoors.
 Do not seal the office completely as the suction created by the difference in atmospheric
pressure inside and outside can rip open a window or door by breaking window glass panes.
After The Cyclone
 Do not touch electric lines.
 Stay away from the disaster area.
 Boil drinking water before consuming.
P a g e 36
D) Flood
Though flood in this region is rare by virtue of its location from rivers and dams, there is every
possibility that the COT can be flooded due to a heavy downpour. As a result, the low lying areas
like cable cellars, sub-stations, intermediate storage tank farm, effluent treatment plant etc. are
likely to be affected. Following actions may be considered during such situations:
 Make decision to shut down the plant and related facilities if the situation demand.
 Evacuate people from areas, which are likely to be affected.
 Arrange boats, helicopters and other necessary means to evacuate people from the affected
areas.
 Identify swimming experts to evacuate the trapped personnel.
 Switch off all electrical supply until the situation comes to normal.
 Ensure adequate communication facilities are made available.
 Monitor all open drainage systems for inadvertent entry of water stream.
 Check that no oil enters the final water stream from the effluent treatment plants and storm
water ponds.
 Ensure adequate de-watering pumps are made readily available.
 Medical team to monitor hygiene and sanitation facilities and take steps to prevent spread of
any communicable diseases.
 Extra care shall be taken to chlorinate the drinking water.
General Do's and Don'ts after flood
















There is a possibility of spread of water borne diseases after flood, and hence medical treatment
should be taken immediately.
Do not enter deep, unknown waters.
Do not go near the riverbank even after the floodwater has receded.
Sprinkle medicines in the stagnant dirty water.
Inspect your plant / house for any cracks or other damage. Check all the walls, floor, ceiling, doors
and windows, so that any chance of falling down can be known and you can be aware about the
immediate danger.
If the floodwater has entered the building / house or has surrounded, then it is advisable not to
enter to it.
Keep listening to weather forecast on radio and television. Move to your residence only when
instructed by the competent authority. It is not safe to believe that the problems have ended after
the flood water has receded.
Inform the competent authority / officer for restoration of the necessary connections like gas,
electricity, telephone, drainage, etc.
Beware of the various insects or poisonous snakes that may have been dragged inside the house
along with the floodwater.
Destroy the food commodities that have been affected by floodwater.
Check properly all the electric circuits, floor level furnace, boilers, gas cylinders, or electric
equipments like motor pump etc. Check whether any inflammable or explosive item has not
entered along with the floodwater.
Switch off the main electric supply, if any damage is noticed to the electric equipments.
If you find any breakage in the drainage system stop using latrines and do not use tap water.
Do not use polluted water.
Sewerage system should be checked and any damage should be repaired immediately so as to
curtail spread of diseases.
Empty the water clogged in the basement slowly with help of water pump so that damage to
infrastructure can be minimized.
P a g e 37





Check gas leakage which can be known by smell of gas or by hearing the sound of leakage;
immediately open all windows and leave the house.
Boil drinking water before usage and drink chlorinated water.
Eat safe food.
Rescue work should be undertaken immediately after flood situation as per the instruction. Do not
follow any shortcut for rescue work.
Do not try to leave the safe shelter to go back home until the local officials declare normalcy after
flood and instruction to return home are not given.
E) Earthquake
Earthquakes cannot usually be forecast and therefore precautions immediately prior to such an event
are not usually possible. Apart from some of the counter-measures to be taken in foreseeable cases,
emergency recovery plans shall be considered by the management as per the situation and site
conditions. Some of the general earthquake safety tips have been given as under:
Preparedness for Earthquake
 Tell the facts about earthquake to your family members
 Construct new buildings with earthquake resistant method and strengthen the old buildings
 Insure your house and family members
 Take the training for first aid and fire fighting
 Do not keep cots near the glass window
 Do not keep heavy and fragile things in the selves
 Do don’t hang photo frames, mirrors, or glasses up your bed
 Keep your important documents, some cash and necessary articles ready in a bag
 Get your house insured before the earthquake
 Identify special skills of neighbor (medical, technical) so that it can be utilized in emergency
During Earthquake
 Do not panic
 If already inside, than stay indoors! Get under a heavy desk or table and hang on to it.
 If fire breaks out, drop on the floor and crawl towards the exit.
 If you are out doors during the quake, keep away from buildings, trees and electricity lines. Walk
towards open places, in a calm and composed manner.
 If you are driving, quickly but carefully move your car as far out of traffic as possible and stop. Do
not stop on or under a bridge or overpass or under trees, light posts, power lines, or signs. Stay
inside the car until tremors stops
 If you are in a school, get under a desk or table and hold on.
After the Earthquake
 Do not be afraid of the aftershocks
 Listen to radio-TV and other media for Government Announcement
 Check for injuries to yourself and those around you. Take first aid where you can
 Extinguish fire, if any
 Examine walls, floors, doors, staircases and windows to make sure that the building is not in
danger of collapsing
 Do not enter into the unsafe or risky houses or buildings
 Inspect for Gas leaks if you smell gas or hear blowing or hissing noises, open a window and quickly
leave the building. Don’t light your kitchen stove if you suspect a gas leak.
 Do not keep telephone lines busy un-necessary
 Switch off electric lines
P a g e 38
F) Air Raids
Air raid warning would be obtained from the District Emergency Authority and Defense Authorities
during which total blackout of the entire complex should be considered. Some of the contingency
actions to be considered during those occasions are as follows:
 The Aviation Lights, if installed inside the COT, shall be switched off.
 All the lighting in the road, streets shall be put off.
 All the plant lighting shall be put off.
 Curtains shall be provided for all windows inside the building.
 Adequate bunkers shall be placed inside the complex to enable people take shelter during air
raids.
 Torches shall be used by the operators and process personnel during such periods. The torches
shall be covered on its glass to an extent to allow minimum light transmission.
 Other emergency actions shall be followed in addition as per the general procedure.
G) BOMB THREAT
IMMEDIATE ACTION:
Person receiving the call.

A)
Bomb threat may be received in writing or may be received on phone. Experience shows that
majority of the threats are received through telephone. Following are the instruction to the
person receiving the call.
ACTION TO BE TAKEN BY THE TELEPHONE RECEIVER ON RECEIPT OF BOMB THREAT CALL
The threat is received either in writing or over the telephone. In number of incidents, the call is
generally given over telephone. Since the threat is received over telephone, the receiver should
initiate the following action:a)
b)
c)
d)
Engage the caller on a long conversation
Listen carefully each and every word
Request him to repeat the message
Run the message verbatim and find out the location and possible time of detonation from
the caller.
e) Intimate caller that building is occupied and loss of life will be there in case of detonation.
f) Note down the voice, modulation accents background sounds as this may give a clue.
g) Note whether the space is excited or calm with any speech impediments.
h) Report the matter immediately to the police, to the security control room as well as COT
In Charge and COO.
i) List of telephone numbers be attached.
j) Fill up the bomb threat call details as per the format attached.
B)
ACTION BY THE SECURITY CONTROL ROOM
Security control room at main gate shall function as initial control room under the charge of
control room officer/in charge. The telephone numbers are:
Control room
Manager Security
Fire Control Room
-02833 256000/256400
-02833-256451/9099045813
-02833-256456/8264499479
P a g e 39
C)
DUTIES OF THE CONTROL ROOM INCHARGE:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
The control room shift in charge shall immediately be to take down the details of the
message call received on bomb threat.
Alert the Manager Security and Plant In charge and intimate about the call.
Inform Gate in - charge to close the gate for incoming movement of manpower.
Do alert the personnel to carry out search
Do check all personnel going out from the gate
Do ensure no panic is created but checking should be thorough and methodical.
Gate in -charge to advise not to allow any gathering at the gates and keep the paces clear.
He shall sound the Security Barracks & pull additional security staff for carrying out
clearance of the area.
He should inform the Head (HR) and Fire and Safety.
He shall intimate the Local Police Station Vadinar about the bomb threat and also bomb
disposal squad through IG Intelligence Jamnagar.
He shall not divulge the information to the press public relation officer or Designated
Officer to deal with the press.
He shall divert the press reporters etc. to the public relation officer for getting any
information.
He shall ask for the Dog Squad.
He shall make entry In the General Duty (GD) Register about all events in chronological
order
As soon as he receives reserve party, he shall assign the duties of the personnel to
strengthen the gates. He shall keep a reserve party at control room for further dispatch as
per requirements.
He shall leave the duties at the gate only when total clearance is given and has been
directed to leave.
We can approach for Explosive Detector Team in consultation with Jamnagar SP & Central
Intelligence department.
P a g e 40
FOR GUIDANCE OF TELEPHONE OPERATOR BOMB THREAT CHECK LIST
Time ________________
Date ________________
ORIGIN: local_______________ STD ______________Com Box _____________internal___
CALLER
Male------------------------Female---------------------Adult--------------------------Juvenile
Language
Voice
Speech
Manner of
Accent
Mental state
Back
ground
uses
speech
noises
English
Loud
Fast
Obscene
Local
Calm
Rectory
Hindi
Soft
Slow
Course
Regional
Rational
Rural
Marathi
Rough
Distinct
Normal
Foreign
Irrational
Roads traffic
Vernacular Educated
Blue red
Educated
South(Ind.)
Co-he rent
Rail traffic
High pitch
Stutter
Bengali
Incoherent
Music
Deep
Hindi
Vaterical
Party
Disguised
Punjabi
Aggrieved
Atmosphere
Other
Humorous
Quiet
Drunken
Background
Voice
Any other
TEXT OF CONVERSATION------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Operator’s name___________________
Signature________________________
Should there be repeated bomb threat it will be advisable to connect a tape recorder to the switch board
which can be switched on as soon as a bomb threat call is received.
P a g e 41
H. CRUDE OIL PUMP HOUSE FIRE SCENARIO:
EMERGENCY AT PUMP
LEAK
FIRE
LEAK & FIRE
BURST
BURST & FIRE
1. Corrosion
2. Mechanical
Failure
3. Third
Party
Activity
4. Damage to the
pipeline due to
the construction
activity in the
vicinity of the
pipeline
5. Damage to the
pipeline
with
malicious
intention of third
party [Attempt to
pilferage, riots,
etc.]
6. Damage due to
Natural
Calamities
7. Breaches due to
flood
8. Earthquake
9. Cyclones
1. Oil Spillage
2. Fire Hazard
3. Pollution to the
Irrigated Land
4. Water Pollution
1. Corrosion
2. Mechanical
Failure
3. Third
Party
Activity
4. Ignition due to
short
circuit,
static
electricity,
spark
from
engine exhaust
5. Burst oil
in
case
of
damage
to
pipeline due to
natural
calamity
,breaches due
to
flood
earthquake,
cyclone
catches
fire
due to human
interference .
CAUSES
1.Corrosion
1. Ignition due to
2.Mechanical
short
circuit,
Failure
Static electricity
3.Third
Party
generation,
Activity
spark
from
4.Operational
engine exhaust
Failure
etc.
2. External source
of ignition
3. Lightning
1.
2.
3.
4.
5.
CONSEQUENCES
1. Oil Spillage
2. Fire Hazard
1. Damage
to
equipment and /
or structure
2. Injuries
CONTROL
MEASURES
1. Prevent
ignition
2. Stop
spillage
3. Clean
Area
1. Extinguish fire
2. Cooling
of
neighboring
equipment
1. Oil Spillage
2. Fire Hazard
3. Damage
to
equipment
and/or
structure
4. Injuries
1. Stop Oil spillage
2. Extinguish Fire
3. Clean the Area
4. Cooling
of
neighboring
equipment
CHECK LIST FOR
MOBILISATION
REQUIRED
Oil
the
1. Coordinator
MANPOWER
EQUIPMENT
1. Fire Fighting
Equipment
a) extinguishers
b)Foam
Compound
1. Coordinator
2. Fire
Fighting
Crew
3. Police
4. Mutual
Aid
Assistance
Corrosion
Mechanical Failure
Operational Failure
Third Party Activity
Damage
to
the
installation
with
malicious intention
of
third
party
[Attempt to pilferage,
riots, etc.
6. External Source of
Ignition
7. Ignition due to short
circuit,
Static
electricity
generation, sparks
from engine exhaust
etc.
8. Lightening
1. Coordinators
2. Fire Fighting Crew
3. Police
/
Home
Guards / District
Authority/PWD
Authorities
4. Labourers
5. Mutual
Aid
Assistance
1. Prevent ignition
2. Stop Oil spillage
3. Contain Spread
of Oil
4. Reclaim Oil
5. Clean the area
1. Coordinators
2. Fire
Fighting
Crew
3. Labourers
4. Police
5. Mutual
Aid
Assistance
1. Fire
Fighting 1. Fire
Fighting 1. Fire
Fighting
Equipment
Equipment
Equipment
a) Extinguishers
a) Extinguishers
a) Fire Tender
b)Foam Compound
b) Foam Compound
b) Extinguishers
c) Water source
c) Water Sources.
c) Foam compound
d) Fire Tender
1. Equipment
for d) Water Sources.
1. Ambulance
construction the bund 2. Equipment
for
2. Equipment
for
to contain spread of
construction the
construction
of
oil- Pick Axe, Shovel,
bund to contain
the
bund
to
Baskets/Gamelas,
spread of oil- Pick
contain spread of
etc.
Axe,
Shovel,
oil- Pick Axe, 2. Equipment
fr
Baskets/Gamelas
Shovel,
Recovery of Oil , etc.
Basket/Gamelas,
Mugs,
Buckets, 3. Equipment
fr
Tagara, etc.
Barrels,
Pneumatic
Recovery of Oil 3. Equipment for
Pumps, Hoses, etc.
Mugs, Buckets,
1. Oil Spillage
2. Fire
3. Damage
to
equipment and
our structure
4. Injuries
1. Stop
Oil
Spillage
2. Extinguish the
Fire
3. Contain Spread
of Oil
4. Reclaim Oil
5. Clean the area
1. Coordinators
2. Fire
Fighting
Crew
3. Police / Home
Guards
/
District
Authority
/PWD/
Irrigation
Authorities
4. Mutual
Aid
Assistance
1. Fire
Fighting
Equipment
a) Fire Tender
b) Portable
Extinguishers
c) Water Sources.
d) Foam
Compound
2. Equipment for
construction
the bund to
contain spread
of oil- Pick Axe,
Shovel,
Baskets
/
Gamelas, etc.
P a g e 42
Recovery of Oil - 3. Oil Dispersant and
Barrels,
3. Equipment for
Mugs, Buckets,
sprayer
Pneumatic
Recovery
of
Barrels,
4. Emergency
repair
Pumps, Hoses,
Oil–Hoses,
Pneumatic
equipment
etc.
Mugs, Buckets,
Pumps, Hoses,
4. Oil
Dispersant
Barrels,
etc.
and sprayer
Pneumatic
4. Oil
Dispersant
5. Emergency
Pumps,
and sprayer
repair equipment 4. Emergency
5. Emergency
repair
repair equipment
equipment
5. Oil Dispersant
and sprayer
P a g e 43
CHAPTER 6
OFF-SITE EMERGENCY PLAN
The Off-site Emergency Plan, which is the responsibility of the District Emergency authority, deals
with measures to prevent and control emergencies affecting the public and the environment outside
BORL, COT Vadinar premises. The District Emergency Authority based on the on-site plans of all the
neighboring industries in the local region will develop this contingency plan as per MSIHC Rules
1989. This plan considers the possible effects of incidents from any industry on the neighboring
population and the remedial measures. In this context, COT Vadinar will furnish to the District
Emergency Authority the following technical inputs to enable it to prepare the contingency plan
accordingly:
1 Inventory of hazardous chemicals
2 MSDS of such chemicals
3 Types of emergencies
4 Nature, extent and likely effects of such incidents
5 Risk and environmental impact assessment
The Off-Site Plan is largely a matter of ensuring co-ordination of existing services and their readiness,
as far as possible, for the specific hazards and problems, which may arise in an incident. This means
that key personnel have been identified, their duties defined and proper training achieved and
Management Control Centers exist.
The District Emergency Authority, based on severity of any on-site emergency may declare off-site
emergency.
6.1 Responsibilities of COT in Off-Site Emergency Plan
The On- Site and Off-Site Plans are dovetail so that the emergency services are summoned at the
appropriate time and are provided with accurate information and a correct assessment of the
situation. The responsibility for this is with Incident controller.
The SMC shall provide a copy of our On-Site Emergency Management Plan to the District
authorities, the DISH and the Emergency Services, so that on the basis of information in various
Annexure, such authorities can make their emergency preparedness plan to formulate and execute
the District / Area Off-Site Emergency Plan. Further, on the advice of the authorities we can also
modify our plan to make our plan more effective and perfect.

COT-Vadinar shall identify and evaluate incident scenarios that would create hazardous
conditions outside BORL-COT’s perimeter.
 The extension of critical on-site major incidents like major fire, explosion, oil spill etc., to an offsite emergency crossing the perimeter of BORL, Vadinar should be informed immediately to the
local governmental agencies to take charge of the situation.

BORL, COT-Vadinar shall extend a specialist advice and other emergency equipments / facilities
to assist local authorities in mitigating major incidents like fire, explosion, toxic release, oil /
chemical spill, major road accidents, natural calamities etc.
 BORL-COT Vadinar shall establish a channel of communication with the local authorities for
emergency communication. The emergency coordination in all such occasions will be done by
the IC of BORL COT.
 Thus, all the possible external coordination / liaison with a view to mitigate and minimize the
incident impact / consequence outside our perimeter shall be done within the shortest possible
time.
P a g e 44
CHAPTER 7
TRAINING REHARSAL & RECORDS
7.1
NEED OF TRAINNING & REHEARASAL
The consequences due to a major emergency may be very serious in nature. This necessitates
rehearsing the OSEMP-drills involving all key members for effective emergency control
operations. This will further enhance better understanding of individual's role and responsibilities
in emergency response besides improving the overall coordinated efforts.
The main objectives of training & rehearsals are:






Familiarizing key personnel involved in the plan with their equipment, the overall plans and
their roles & thus they give experience and build confidence in the team members.
Familiarizing professionals like fire fighters, medical personnel with special tactics and
hazards, and enabling them to test their part of the plan & to generate requirements of
specific equipments.
Ensuring efficiency of emergency response mechanisms.
Familiarization to operational personnel on operation control and mitigation measures.
Reviewing the total plan, including communications and logistics, so that updating, modifying
and training activities can be improved.
To check effectiveness of the communications system, including the alternative arrangements
in cases of failure, the speed of mobilization of the factory emergency teams, search, rescue
and treatment of casualties, emergency isolation and shut down.
The procedure for conducting various drills and rehearsals are given in a separate procedure of
Fire Department. Some of the salient features are discussed in the following section.
The emergency plan is tested when it is devised and thereafter it is rehearsed at a frequency of
once in six months. Their normal training and experience in day-to-day operations generally
qualify individual personnel with their duties under the plans. Rehearsals or exercises are
important for all personnel likely to be involved in an incident.
After each rehearsal or practice, to take account of any the shortcomings highlighted from the
exercise. In addition, its effectiveness is also reviewed every time it is used to deal with a real
emergency. The plan shall be revised once in a year.
7.2
Drills
These rehearsals shall be conducted at regular intervals for individual team building in order to
improve the overall functioning of the integrated emergency management plan. Some of the
specific team activities include, fire-fighting ground exercises, rescue and medical logistics,
emergency shut downs (simulated) and communications (radio) etc. These drills shall be
conducted in various plants / storage facilities at interval of one month. Exercises shall be
arranged to test each part of the emergency plan on each plant, stage-by-stage, starting with First
immediate action, emergency isolation and shut down where appropriate by simulation.
P a g e 45
7.3
Full- Scale Emergency Exercises / Mock Drills
The ability of the emergency management team to perform a set of critical tasks under simulated
conditions in various process plants are validated by conducting various drills regularly. These
exercises are planned to involve the outside services. Each exercise should be monitored by a
number of independent observers located at various positions. A follow-up discussion between
senior officers and mangers along with the observers will further assist to develop practical and
effective procedures. For oil spill in sea area, BORL-COT-Vadinar will take part in rehearsal
conducted by Indian Coast Guard and GMB.
7.4
RECORDS AND UPDATING THE PLAN
The DMP shall be reviewed and updated once in a year to take care following:



Lapses / problems identified during emergency exercises and real incidents.
Major changes / modifications in operating facilities or emergency equipments.
Changes in the organization structure / communication facilities, rescue and support means
and their identities.
P a g e 46
CHAPTER 8
MUTUAL AID SCHEME
In case of Disaster no individual organization is self sufficient to fight such major eventuality. Help from
nearby organization is must to protect lives & property. Keeping this view in mind Mutual Aid scheme was
constituted in Jamnagar.
MUTUAL-AID SCHEME ORGANISATION'S TELEPHONE NUMBERS
Sr.
No.
Name of Mutual AidScheme Member
Telephone
No. Office
Residence/
Mobile Nos.
Sr.
No.
Name of Mutual AidScheme Member
Telephone
No. Office
Residence/
Mobile Nos.
1
Chairman - Collector
2555869
9978406210
2554059
18
Sanjay Goyal -IOCL Vad
Shrma
02833-256330
9909909016
9909944392
2
Addl. Collector
2550284
99784 05182
2672131
19
Asst. Commandant - CISF
Vadinar
02833-256559
256558
3
RDC
2553183
2556102
20
HH Dave-AGM(SU) GSFC ltd.
2344100
9979853305
4
Jt.Chairman Commissioner,JMC
2552321
2552372
21
PK Prasad - IOCL Theba
2570712
9426911475
5
P Palanivelu- secretary
MAS,EOL
02833 - 241892
9825210517
22
RP Mithani GSECL
Modh Fire
2344116
9925214053
9099959252
6
RN Shah - Treasurer-MAS,
GSFC
2432242
9979862520
23
Chetansinh Jadeja - Fire
Officer, SDCC
2344272-75/
2439322 (Fire)
9099038083
7
MAS OFFICE
2542764
24
V.Koti, VP(Fire) RIL Umesh
Khandalkar
6611193
4023060
9998972008
9998215963
8
Office of Supdt. of Police
2554203
2555868
25
D K Thakur Jt. Secretary- MASTCL
02892 - 665247
9227676113
9
Police Control Room Jamnagar
District Disaster Control
Room
2550200
2344249(Sikka)
2846125(Padana)
9426950783
(DDMO) Parmar
26
Mr. Dipak Roy, Mgr.(O&M) - K
Kumar AM - GSPL
MJ Sunaria - Digjam Ltd.
2712972/73/74
9925013159
9879599464
9510727038
11
PB Shah ,Asst. DISH Jamnagar
2678206
27
PB Sakharkar -GAIL
4011437
9624089696
12
Dy. Chief Warden
2540371
28
P R Thatte, Jt. Sr. VP BORL
R K Thakkar, AVP BORL
02833 -256450
02833 -256451
9427206501
9099045813
13
Mr. Desai -Home Guard Jamnagar
2553862
29
MU Khan - Cairn India
Basavraj Girimath
2750995-96
9662539451
9662539598
14
RMO - GG Hospital
2550240
/2541081
30
Utpal R Gurav
15
Control Room GMB Jamnagar
2711805 /
2756909
31
Cdr Shashank
Valsura
16
KK Bisnoi - JMC CFO
9879531101
32
Indian Air Force, Jamnagar
17
Indian Coast Guard Vadinar
2550340/101
(2662691)
02833 - 256579
1090 (Terror
Helpline Toll free)
33
For any Emergency Ambulance
/ Fire
10
2553404 /
2541485/ 1077
(Toll Free)
9824583767
2551689 /
9824258885
Mr.
GR
8238015384
Indian Navy-
3987210
7878545656
2720007,
Extn.4222(fire)
RK Singh
9426850187
108
P a g e 47
ANNEXURES
P a g e 48
ANNEXURE-1
DRAWING OF COT WITH NEARBY AREA
P a g e 49
ANNEXURE- 2
OVERALL PLOT PLAN OF COT
P a g e 50
ANNEXURE -3
MUTUAL AID - MEMBERS
BORL is a member of Mutual aid scheme and it has been established with nearby industries. The nearest
industries are Essar Oil Refinery, Indian Oil Company and Reliance at Moti Khavdi.
The list of contact number of Mutual aid members are:
MUTUAL-AID SCHEME ORGANISATION'S TELEPHONE NUMBERS
Sr.
No.
Name of Mutual AidScheme Member
Telephone
No. Office
Residence/
Mobile Nos.
Sr.
No.
Name of Mutual AidScheme Member
Telephone
No. Office
Residence/
Mobile Nos.
1
Chairman - Collector
2555869
9978406210
2554059
18
Sanjay Goyal -IOCL Vad
Shrma
02833-256330
9909909016
9909944392
2
Addl. Collector
2550284
99784 05182
2672131
19
Asst. Commandant - CISF
Vadinar
02833-256559
256558
3
RDC
2553183
2556102
20
HH Dave-AGM(SU) GSFC ltd.
2344100
9979853305
4
Jt.Chairman Commissioner,JMC
2552321
2552372
21
PK Prasad - IOCL Theba
2570712
9426911475
5
P Palanivelu- secretary
MAS,EOL
02833 - 241892
9825210517
22
RP Mithani GSECL
Modh Fire
2344116
9925214053
9099959252
6
RN Shah - Treasurer-MAS,
GSFC
2432242
9979862520
23
Chetansinh Jadeja - Fire
Officer, SDCC
2344272-75/
2439322 (Fire)
9099038083
7
MAS OFFICE
2542764
24
V.Koti, VP(Fire) RIL Umesh
Khandalkar
6611193
4023060
9998972008
9998215963
8
Office of Supdt. of Police
2554203
2555868
25
D K Thakur Jt. Secretary- MASTCL
02892 - 665247
9227676113
9
Police Control Room Jamnagar
District Disaster Control
Room
2550200
2344249(Sikka)
2846125(Padana)
9426950783
(DDMO) Parmar
26
Mr. Dipak Roy, Mgr.(O&M) - K
Kumar AM - GSPL
MJ Sunaria - Digjam Ltd.
2712972/73/74
9925013159
9879599464
9510727038
11
PB Shah ,Asst. DISH Jamnagar
2678206
27
PB Sakharkar -GAIL
4011437
9624089696
12
Dy. Chief Warden
2540371
28
P R Thatte, Jt. Sr. VP BORL
R K Thakkar, AVP BORL
02833 -256450
02833 -256451
9427206501
9099045813
13
Mr. Desai -Home Guard Jamnagar
2553862
29
MU Khan - Cairn India
Basavraj Girimath
2750995-96
9662539451
9662539598
14
RMO - GG Hospital
2550240
/2541081
30
Utpal R Gurav
15
Control Room GMB Jamnagar
2711805 /
2756909
31
Cdr Shashank
Valsura
16
KK Bisnoi - JMC CFO
9879531101
32
Indian Air Force, Jamnagar
17
Indian Coast Guard Vadinar
2550340/101
(2662691)
02833 - 256579
1090 (Terror
Helpline Toll free)
33
For any Emergency Ambulance
/ Fire
10
2553404 /
2541485/ 1077
(Toll Free)
9824583767
2551689 /
9824258885
Mr.
GR
8238015384
Indian Navy-
3987210
7878545656
2720007,
Extn.4222(fire)
RK Singh
9426850187
108
P a g e 51
ANNEXURE-4
DETAILS OF TANKS AT COT-VADINAR
Sr.
No.
Product
Tank size
( Dia X Height)
Meter
Tank no
Tank type
Qty
Fire fighting System
1
Crude
68 X 20
03-TT-FR-01A
Floating
60,000 M
2
3
4
5
6
7
8
Crude
Crude
Crude
Crude
Crude
Crude
Crude
68 X 20
68 X 20
68 X 20
68 X 20
68 X 20
68 X 20
68 X 20
Crude
18 X 10
Floating
Floating
Floating
Floating
Floating
Floating
Floating
Fixed
Cone Type
60,000 M3
60,000 M3
60,000 M3
60,000 M3
60,000 M3
60,000 M3
60,000 M3
9
03-TT-FR-01B
03-TT-FR-01C
03-TT-FR-01D
03-TT-FR-01E
03-TT-FR-01F
03-TT-FR-01G
03-TT-FR-01H
Surge Relief
tank
Wet Slop Oil
Tank 00 T 06
Foam & MVWS
System. Rim Seal
System, Fire Hydrants
& Monitors
Do
Do
Do
Do
Do
Do
Do
2410 M3
Water spray, Hydrants
10
Crude
5.6 x 6.6
Fixed
Cone Type
150 M
3
3
Foam & MVWS
System, Fire Hydrants
& Monitors
P a g e 52
ANNEXURE-5
LIST OF DOCTORS AND NEARBY HOSPITALS AT COT VADINAR
1.
2.
3.
4.
5.
6.
7.
8.
Hospital Samarpan:
Hospital G.G ( IRWIN) :
Blood Bank ( IRWIN) :
Sevak Eye Hospital :
Shradhha Hospital :
Ruparelia Neuro Hospital :
Oshwal Hospital :
Madhav Hospital:
0288- 2712278/2660115
0288- 2550205
0288-2661052
0288- 2553907
0288 - 2673187
0288 - 2662121
0288- 2566834
0288- 2550952
P a g e 53
ANNEXURE-6
EMERGENCY CONTACT NUMBERS OF GOVT. AUTHORITIES
Sr.
No.
1
2
Authority
District
CollectorJamnagar:
SDM
Khambaliya
OFFICE
Residence
Mobile no
Fax
0288-2555869
0288-2554059
9427306210
0288:2555899
02833-234577
02833-237220
9824369407
02833-234577
0288-2555899
3
RDC
0288-2553183
0288-2556102
9427305182
3
Police-C/RJamnagar
0288-2550200
0288-2550200
2344249(Sikka)
2846125(Padana)
02833-256541
9998163981
4
5
6
7
8
9
10
11
12
Police StationVadinar
GPCB:
Chairman
Gandhi Nagar
R.O. Jamnagar
CCE Nagpur
Chief
controller of
Explosives
Dy. CCE:
Vadodara
Factory
Inspector
Jamnagar
Chief Insp.
Factory
Ahmadabad
CPCB-New
Delhi
Coast GuardVadinar
079-23222425, 23222784
079-23232161
0288-2752366
0288:2753540
07122510579,2510102,2510103
0712-2510577
0265-2420512, 2421299
0288-2678206
9824583767
079- 25502349
9978406128
011-2307233/22304948
02833-256560
02833-256560
P a g e 54
ANNEXURE-7
SAFE ASSEMBLY POINTS
Location of
Assembly
point
Sr. no of
Accommodation
Assembly.
capacity
point
1
3
Fire Station
Main(1)
100
COT Control
Room
2
100
Administrative
Block
3
40
At the time of emergency
Person In - charge
Place of availability
Phone number
Name &
In the
Residence In the Residence
designation
Factory
address
Factory
address
4
5
6
7
8
COT ,
Fire
round
823400
Operator
the
clock
Round
S/I COT
the
823444
clock
General
AVP – COT
823506
Shift
P a g e 55
ANNEXURE-8
FIRE CONTROL ARRANGEMENTS AT COT
Fire Water Reservoir:
No of Reservoirs: 03
Total Capacity: 21000 m3
Sr.
No.
1
ITEM NAME
Fire Tender
Break Glass unit/ Manual Call
Point
Smoke detectors(Ionization &
Photoelectric type
/ Heat detectors
2
3
4
Siren
5
Dry Chemical Powder Fire
Extinguisher
QUANTITY
02 Nos.
Fire station
67 Nos.
Installed in COT operational area
140 Nos.
COT Control room & Sub Station.
07 Nos.
02 Nos.
a 75 Kg DCP
04 Nos.
b 50 Kg DCP
01 Nos.
c 25 Kg DCP
20 Nos.
d
6
10 Kg DCP ( Including FT 1 &
FT2)
LOCATION
139 Nos.
Fire Station & COT Control Room
Distributed in entire COT
CO2 Fire Extinguisher
a 22.5 Kg CO2
01 No
b 6.5 Kg CO2
05 Nos.
c 4.5 Kg CO2
47 Nos.
7
SCBA set
12 Nos.
COT C/R , Fire Station & FT-1 & FT -2
8
Fire fighting foam
73,000 liter
Fire Station
Double headed Hydrants
151 Nos.
Monitors
37 Nos.
Explosive meter
02 Nos.
8
9
Installed in COT- Vadinar premises
Fire Station & Adm. Building.
P a g e 56
ANNEXURE-9
LIST OF MAIN COORDINATORS
Sr. No
Name
1
P.R .Thatte
2
4
5
6
7
R. K. Thakkar
Sarang Deshkar
Sudhir Patkar
Ketan Thakkar
Amit Parmar
8
Falit Shah
9
Abdul Azeem
9
Shift Control Room
10
11
Fire Control Room
Security Main Gate
Designation
Jt. Sr. Vice President (Site Main
Controller)
AVP-Projects (Incident Controller)
Dy. Manager (Mechanical)
AM - Marine
Dy. Manager (Civil)
AM (Electrical )
AM- Business Finance
(Communication Officer)
AM - Marine
Mobile No
Alternate Landline
No.
9427206501
02833-256450
9099045813
9998961781
9687182107
9099045815
9712939796
02833-256451
02833-256436
02833-256169
02833-256168
02833-256 424
02833-256433
9099043034
9227644321
02833-256441
02833-256000 /
256400
02833 - 256456
02833- 256300
P a g e 57
ANNEXURE-10
MSDS OF CRUDE OIL
1. CHEMICAL IDENTITY
Chemical name : Crude oil
Synonyms :
Regulated Identification
Hazardous Ingredients
1. Toluene
2. benzene
Chemical classification : flammable
Shipping name:
Codes/Label
Haz. Waste ID No.
CAS No
108-88-3
71-43-2
CAS No : 8002-05-09
UN No :1267
Haz chem No:
Hazardous Ingredients
3. Hydrocarbon
4. Sulphur
CAS No.
2. PHYSICAL AND CHEMICAL DATA
Boiling range/point : > 23deg. C Physical State : Liquid
Appearance : yellow to black viscous liquid
Melting /Freezing Point : N.A
Vapor Pressure @ 35deg C.
Odor : Mild
Vapor Density (Air-1) 1.7
Specific Gravity (Water :1)
.9
Solubility in Water at 30 deg C: .01 soluble.
pH :
3.FIRE AND EXPLOSION HAZARD DATA
Flammability : yes
LEL : 1 %
Flash Point: > 35 deg C
TGD Flammability :
Flash Point deg C
UEL : 5%
Other
Auto ignition Temp
235 C
Explosion sensitivity to Impact
Hazardous Combustion Products :
Explosion Sensitivity to static Electricity :
Hazardous polymerization : Not occur
Hazardous Combustion Products :
Combustible Liquid: yes
Explosive material:
Corrosive Material :
Flammable Material : yes
Oxidizer :
Others :
Pyrophoric Material : no
Organic Peroxide
4. REACTIVITY DATA
Chemical Stability : Stable
Reactivity : Nil
Incompatibility with other Material :
Haz. Reaction Products: CO2. H2S, Co etc
5. Health Hazards Data
Routes of Entry : Inhalation
Irritating to skin and Eyes
Effects of Exposure/ symptoms : redness, Irritation, dizziness on exposure
Emergency Treatment : Flush with Plenty of water, get medical Attention
TWA(ACGIH) : N.A
mg/m3
Permissible Exposure limit : Not known
STEL
N.A
Odor Threshold : Not known
LD 50 (Oral-Rat) :
P a g e 58
NFPA Hazard
Signal :
Health
1
6. PREVENTIVE MASURES
Personal Protective Equipment
Flammability
3
Stability
0
SPECIAL
N.A
3
1
0
: Goggles, Rubber Hand gloves.
Handling and Storage Precautions : Wear Rubber gloves, Face shield etc.
7. EMERGENCY AND FIRST AID MEASURE :
FIRE
Fire extinguishing Media : Water Fog, Foam, Dry Chemical or CO2
Special Procedure :
Unusual Hazard : None
EXPOSURE
SPILLS
First Aid Measures : Respiratory Protection, Use Plenty of water,
Remove victims to fresh Air and provide oxygen
If Breathing is difficult.
Antidotes / Dosages. :
------Steps to be taken: Confined flow, collect the spilled material.
Waste Disposal Method : safe disposal by burning in incinerator
8. ADDITIONAL INFORMATION / REFERENCES :
9. MANUFACTURERS / SUPPLIERS DATA
NAME OF FIRM : Bharat Oman Refineries Limited
Address : COT Vadinar- BORL, AT & PO: Sing ach
Dist: Jamnagar , Gujarat: 361010
MAILING ADDRESS :Bharat Oman Refineries Limited,
COT Vadinar- BORL, AT & PO: Singach
Dist: Jamnagar , Gujarat: 361010
TELEPHONE No.
CONTACT PERSON IN EMERGENCY :
Fire & safety Department - 02833 - 256456
LOCAL BODIES INVOLVED :
Factory Inspector:
10. DISCLAIMER :
Information contained in this material data sheet is believed to be reliable but no representation; guarantee
or warranties of any kind are made as to its accuracy, suitability for a particular application or results to be
obtained from them. It is up to the manufacturer / seller to ensure that the information contained in the
material safety data sheet is relevant to the product manufactured / handled or sold by him as the case may
be. The Government makes no warranties, expressed or implied, in respect of the adequacy of this document
for any particular purpose.
P a g e 59
ANNEXURE-11
COT FIRE ORDER CHART
P a g e 60
Annexure 6
QEHS Policy
Annexure 7
DMP
(JULY 2009)
BHARAT OMAN REFINERIES LTD.
CRUDE OIL TERMINAL,
SINGACH CHAR RASTA,
SINGACH VILLAGE,
DIST. JAMNAGAR
Pin 361010
LIST OF REVISIONS
S.N.
DETAILS OF REVISION
SECTION PAGE UPDATED
NO.
NO.
ON
INDEX
S.N
PARA
DESCRIPTION
PAGE NO.
1
1.0.0.
INTRODUCTION
I-1
LOCATION OF SPM TERMINAL
I-1
TANKER OPERATION
I-2
STUDIES ON OIL SPILL SCENARIO OF OFF-SHORE
OFF
TERMINAL
I-3
SENSITIVITIES AT VADINAR
I-3
2
2.0.0
OBJECTIVE AND SCOPE
II-1
3
3.0.0
OIL SPILL MANAGEMENT PLAN
III-1
DEFINITION
III-1
OIL SPILL CLASSIFICATION
III-1
POSSIBLE VOLUME OF OIL SPILL
III-2
RISK ANYLYSIS AND CAUSE OF SPILL
III-3
IMPACT OF SECOND SPM AT VADINAR
III-4
IMPACT OF SPMs OF OTHER OIL COMPANIES IN GULF OF KUTCH
III-5
CAUSES OF OIL SPILL
III-5
SPILL SCENARIO
III-5
RESPONSE STRATEGIES
III-8
DISASTER PLAN FOR VADINAR
III-11
POLLUTION CONTROL NEAR SPM
III-16
S.N
PARA
DESCRIPTION
PAGE NO.
TYPICAL CASE OF OIL SPILL COMBATING AT
I-17
VADINAR
BORL INTERFACE WITH NATIONAL OIL SPILL
I-19
DISASTER CONTINGENCY PLAN
4
4.0.0.
STATE OF PREPAREDNESS
IV-1
REVIEW OF PREPAREDNESS
IV-1
EXISTING MANPOWER
IV-2
EXISTING AIRCRAFT CAPABILITY
IV-3
AIRCRAFT LOGISTIC
GISTIC
IV-3
5
5.0.0
FUTURE SCOPE OF WORK
V-1
6
6.0.0
REMIDIATION OF MAJOR SPILLS
VI-1
7
ANNEXURES
I
LOCATION OF SPM TERMINALS IN GULF OF KUTCH
II
HARDWARE DETAILS OF SPM SYSTEM AT GULF OF KUTCH
III
DETAILS OFF POLLUTION RESPONSE CAPABILITY
CAPABILITY-KANDLA
KANDLA PORT
TRUST AND OFFSHORE OIL TERMINAL, VADINAR
DETAILS OFF POLLUTION RESPONSE CAPABILITY – RELIANCE
PETROLEUM
EUM LIMITED (RPL)
DETAILS OFF POLLUTION RESPONSE CAPABILITY – ESSAR OIL
LIMITED (VOTL)
IV
POLREP MESSAGE FORMAT
FUNCTIONAL RESPONSIBILITIES ALLOCATED
V
8
OIL SPILL EQUIPMENT AVAILABLE WITH IOCL, VADINAR
VI
CLASSIFICATION OF CRUDE OIL HANDLED AT VADINAR
VII
LIST OF OIL SPILL
PILL COMBATING EQUIPMENT REQUIRED FOR
VIII
VADINAR AS DECIDED BY “TASK FORCE”
LIST OF IMPORTANT TELEPHONE NUMBERS
CHAPTER – 1
INTRODUCTION
1.0.0 INTRODUCTION
1.1.0 Bharat Oman Refineries Ltd.
Ltd (BORL) owns and operates one offshore oil terminal in
the Gulf of Kutch near village Vadinar/Singach in Jamnagar District.
District. The terminal is
intended to handle the throughput requirement of its Refinery at Bina, Madhya
Pradesh.. The oil terminal facilit
facility comprise of one no. Single Point Mooring (SPM)
system for moorings of tankers, off-shore
off
/ on-shore
shore pipelines, the shore terminal
comprising of 08 nos. of floating roof tanks of 60,000 kls each with the total storage
capacity of about 0.48 million tone and originating pumping station through
thro
which
crude is pumped to the refiner
refinery at Bina through the Vadinar – Thamna, Thamna –
Bewari, Bewari - Bina pipeline system.
1.1.1 The offshore oil facilities are connected to the shore tanks by means of 48” dia.
Submarine pipeline of about 15 KM from SPM followed by 48” inch dia.
dia of onshore
pipeline of approx 1.9 KM length. T
The
he Pipe Line End Manifold (PLEM) of SPM has
pig launcher facility to facilitate offshore based pigging operation of both offshore and
onshore pipeline. A drawing showing the above is enclosed as Annexure-I.
Annexure For
operational flexibility, sub
sub-sea isolation valves are provided at PLEM locations. The
tanker berthed at SPM discharge
discharges the crude oil through two strings of floating hoses
connected between the tanker manifold and SPM, and two strings
rings of submarine hoses
connected between SPM and the PLEM located at the end of the submarine pipeline at
the seabed.
This off shore oil terminal in Gulf of Kutch near Sikka together with its cross-country
cross
pipeline system to the refiner
refinery can be termed ass a vital energy artery of the Central
region of the country catering to the energy requirement of the entire central region of
the country.
1.2.0 LOCATION OF THE SPM TERMINAL
The SPM facilities are situated within the territorial water of Gujarat Maaritime Board
(GMB) near Sikka Port.. SPM is situated at Latitude 22’ 33’ 528” N and Longitude 69’
45’ 750’ E.
The draft available at SPM is 32 meters. The infra structure as well as pilotage facility
for operating this terminal is lined up through external agency which will
independently take care of jetty operations and movement of support vessels as per
requirement including pull back tug. The entry channel of approximately 126 km (70
Nautical miles) in the Gulf of Kutch is identified
identified for the navigation of vessels by
KPT/GMB.
A zone of 3.6 Km (2 nautical miles) around SPM is being proposed with GMB as as
the “No Anchorage Zone” and it is proposed that no vessel is allowed to anchor in this
area to prevent fouling of their anc
anchors
hors with our SPM anchor chains or sub-sea
sub
hoses
and the pipeline.
Details of hardware of the SPM Terminals in the Gulf of Kutch is enclosed at
Annexure-II.
1.3.0 TANKER OPERATION
Tankers can be unloaded from the SPM. The detail of tanker operating is described
below.
Pilots approved by GMB bring the tanker near SPM and make it all fast with the SPM
using mooring hawsers. The ships are told to close it main engine and the pull back tug
is connected to the aft of the ship to ensure that it maintains the safe ddistance
istance from the
buoy. The tug for pull back operation is necessary to avoid tankers overriding the SPM
buoy and under buoy hoses etc. to prevent damage to the buoy and oil pollution. There
are two strings of floating hoses of 610 mm (24”) dia. from the SPM, which are lifted
by the crane of the tanker for connecting to tanker manifold. When the tanker are not
there, these floating hoses are floating on sea and at the ends of the strings, butterfly
valves are used to close/blind the line and additionally blinds are fitted to ensure that
no spillage of oil takes place.
place. Once the floating hose strings are connected to the
tanker, the system is ready for discharge of cargo through SPM system.
Before commencement of discharge of the tankers, ullaging of the tanker
tanker is done and
in the meanwhile shore tanks are also aligned and tank valves are operated for receipt
of cargo into shore tanks. The inlet and outlet valves of the shore tanks are motor
operated and can be closed within five minutes in case of any emergency
ncy or after the
discharge of the tanker is over
over. The pull back tug is the Operation and maintenance
vessel deployed by BORL for its da
day to day maintenance works.
Further during the operation of the tanker, there is a constant watch on the SPM system
and the hoses for any leakage or burst and the operating parameters are kept well
within the designed limits besides observing all safety aspects for the safety of the
tanker, buoy and its accessories. The work of connecting and disconnecting hoses and
repair of lines is given on contract to the operation and maintenance agency.
agency During
discharge operations technical personnel from following agencies
agencies are always available:
i)
ii)
iii)
iv)
BHARAT OMAN REFINERIES LTD. (BORL) VADINAR
GUJARAT MARITIME BOARD (GMB) APPROVED PILOT
OPERATION
PERATION & MAINTENANCE TEAM
TEAM,
CRUDE OIL TANKER WATCH STAFF.
There are isolating valves provided on the SPM for isolation of the floating strings and
under buoy hose strings for use in any emergency arising out of failure of hose or burst
of hose during operation to prevent oil loss, pollution and to sustain operation through
the other string. The floating hose strings also have marine breakaway coupling to
ensure quick disconnection of floating hoses. The sub sea hose is double carcass hose
to ensure additional protection to sub sea operation of hoses. Thus by meticulously
following the international marine stan
standards
dards of operations and maintenance the entire
tanker discharge operation is kept totally spill proof.
Further the entire off-shore
shore facilities are subjected to stringent inspection checks as per
Oil Companies International Marine Forum (OCIMF) guidelines and rigorous
preventive and schedule maintenance for the upkeep of the facilities / equipment is
done in order to avoid any unforeseen instances of hose burst, leaks or any other
eventualities which may result in either small or large scale oil spills in tthe
he ocean.
1.4.0 STUDIES ON OIL SPILL SCENARIO OF OFF
OFF-SHORE
SHORE TERMINALS
1.4.1 Taking into account of the intrinsic importance of the offshore operations of Crude oile
terminal of Vadinar Bina Pipeline (VBPL) system, BORL had commissioned services
of reputed Consultants in the field of Oil spill response plan through M/S Oil Spill
Response Ltd. with Environment Resources Management, L
London, UK .
The objective and scope of above studies were to review the requirement of
facilities/procedures and system to be provided for combating oil spill and resulting
marine pollution due to operation of facilities of BORL,s SPM.. The study was also
done to recommend the specific short term and long term corrective measures needed
at vulnerable locations. Identification of m
most
ost suitable oil spill response technique for
anticipated oil spill situations, logistic for equipment mobilization, risk analysis study
with respect to accidental oil leakage, identification of probable locations for oil spill
etc. were also dealt with by the consultants. The study was conducted and the report
was submitted in March 2000
2000.
1.4.2 In addition to the above a few other reports are also available with BORL such as
“Risk Analysis of Crude Oil Unloading and Storage facilities at Vadinar” submitted by
M/s
/s Engineers India Limited (EIL), National Oil Spill Disaster Contingency Plan of
Indian Cost Guard (NOS--DCP), Marine environme ntal study Operation of Multiple
SPM’s in Environmentally sensitive areas from UK, Risk Assessment of proposed
Single Point Mooring
ing facility in GMB water limits and crude oil terminal at Vadinar,
Gujarat and this disaster management plan for off shore terminal.
1.5.0 SENSITIVITIES AT SIKKA
The oil pollution and control thereof in the GMB is very sensitive from the
environment angel in view of the following:
i)
Environmental:
There are high numbers of environmental sensitivities in and round the offshore
terminal near Vadinar/Singach
/Singach such as Mangrove, Marine Park, bird habitat which
includes
des flamingoes, stocks, cranes, pelicans and many other sea and weeding birds.
ii)
Industrial:
Industrial sensitivities that exist in the Vadinar region due scope of operations are Ship
Building, other oil industries who operate and maintain SPM’s, Petrol
Petroleum product
jetties, Salt Pans / Industries and fishing
fishing,, which represent major income for some
members of particular community.
CHAPTER – 2
OBJECTIVE AND SCOPE
2.0.0 OBJECTIVE AND SCOPE
2.1.0 The objective of this plan is provided to assist personnel in dealing with an unexpected
discharge of oil and the same entering the marine environment as the result of activities
which are the responsibility of Bharat Oman Refineries Limited (BORL) at the single
point mooring facility near Sikka port. Its primary function purpose is to set in motion
the necessary to stop orr minimize the discharge and to mitigate its effect. Effective
planning ensures that the necessary actions to be taken in a structured, logical and
timely manner.
2.1.1 The main objective of this plan document is to identify the nature and possible causes
of potential oil spills, assessment of the attended risks involved, associated hazards and
dovetail features of various in-house
in
information available with BORL with a view to
develop a disaster plan delineating the functions of various concerns,
departments/agencies
nts/agencies for the operational responsibility to marine incidents which
could result due to spillage of oil into sea. The main objectives of the plan include the
following:
a.
b.
c.
d.
e.
f.
g.
To develop appropriate and effective systems for the detection and reporting of
spillage of oil.
To ensure prompt response to either prevent pollution or to restrict the spread of oil
slick.
To ensure that appropriate
ate response & techniques are us
used
ed to clean up the pollutants
and disposal of the recovered product is carried out in an eenvironmentally
nvironmentally accepted
manner.
To ensure that adequate protection is provided to the marine environment
environment..
To provide the framework of co
co-ordination for further integrated response by various
departments/agencies such as GMB, KPT, Coast Guard and other related
ted government
agencies and oil terminal operators and also to respond to any future national oil spill
disaster contingency plan.
The importance of disaster planning as a part of an overall oil spill response strategy
cannot be over emphasized.
The disaster
er plan also incorporates the response strategies along with remediation of
oil spills, the present state of preparedness and the oil combat equipments in vogue are
summarized in relation to typical requirements as recommended by the consultants.
While framing this plan reference is made to National Oil Spill Disaster Contingency Plan
prepared by Indian Coast Guard.
CHAPTER – 3
OIL SPILL
MANAGEMENT PLAN
3.0.0 OIL SPILL MANAGEMENT PLAN.
3.1.0 DEFINITION
Accidental and unwanted discharge of crude oil in the sea during the operation of SPM
system including accidental spillage, if any, from the oil tankers may be termed as an
oil spill resulting into pollution of marine environment.
The oil spill may be minor,
or, intermediate or major in nature depending upon the source
and duration of the oil spill.
3.2.0 OIL SPILL CLASSIFICATION
Oil spill can be broadly categorized into three categories depending upon the volume
and area of oil spill, which has taken place. These three categories of oil spill are
generally classified as Tier one, two and three and each Tier will require response
strategies to suit its magnitude and manifestations as mentioned below:
A.
TIER ONE
This would be a spill of a magnitude the local
l
resources of the terminal
operator who could respond to successfully without assistance from other
agencies.
B.
TIER TWO
This would
uld be a spill of a magnitude that would outstrip the local resources and
would require assistance on a regional basis. This would either come from local
/ central Government or Local Industries Mutual Aid aarrangement.
ment.
C.
TIER THREE
This would be a spill of a magnitude that would surpass the capabilities of Tier
one and Tier two. Additional resources would be required on a national and
international level.
Clearly Tier one and Tier two levels of response equipment and manpower resources
are governed by a number
mber of criteria. These criteria are such as location, logistics for
national and international assistance, nearby sensitivities and many others.
3.3.0 The following classification has been made as per OISD norms :
Tier Level
Volume
Tier – I
Tier – II
Tier – III
Up to 100 MT
100 MT. – 1000 MT
More than 1000 MT
3.4.0. POSSIBLE VOLUME OF OIL SPILL AT BORL SPM
The different types of sources of oil spill along with the potential oil volume release
categorized as “Most likely and Worse Case” have been identified by the consultant
M/S OSRL UK and given as under.
Sr. Source
No.
1 Connection of Floating Hoses
2 Sea and Overboard Discharge
Valve
3 Slop Tank Overflow
4 Spillage of Fuel Oil (internal
transfer)
5 Vessel Break out
6 Hull Failure
7 Fire and Explosion
Type
Maximum Spillage
Crude Oil
-do-
1 cu. m
25 cu. m
-do-do-
25 cu. m
1 cu. m
-do-do-do-
100 cu. m
Min. 700 cu. m.
Min 700 cu. m
3.5.0 RISK ANALYSIS AND CAUSES OF SPILL
Accidental spill from tankers contribute an estimated 0.4 million tons
to annually
globally. Analysis of tanker spills occurring throughout world shows that the majority
occurs in port during routine ship operations such as loading, discharge and bunkering.
The most of these spill are, however, relatively small. Over 92% ar
aree less than 7 tones
and probably in total, contribute less than 20000 ton annually. In comparison,
accidents, such as collisions and grounding give rise to less than 10% of oil spills from
tankers, but a quarter of these are larger than 700 tons.
3.5.1 SPILLS DUE
UE TO COLLISION
The statistical data shows that as a percentage of the total no. of incident, collision
account for 5% of oil spill regardless of the quantity of oil released. The classification
based on size of the spill shows more alarming statistics wi
with
th 29% of all large spills
(>700 tons) being due to a collision. Almost 21% of the sizable spills involving the
release of between 7 and 700 tons are due to collisions. Small spills of less than 50
barred (7 tons) from a collision account for less than 2% of total.
3.5.2 SPILL DUE TO GROUNDING
A similar analysis of statistical data shows that although as a percentage of the total
incidence spills due to grounding are rather small, accounting for only 5.2%. a
different picture emerges when the quantities involve
involved are scrutinized.. Large spills of
more than 700 tones caused by grounding account for 33% of all release of that
magnitude.. Off the sizable spill between 7 – 700 tones about 18% are a direct result of
grounding. The small spills of up to 7 tones are fairly
fairly insignificant and are 2.7% of the
total spills in that category.
It is prudent to assume that in any collision or grounding, spill quantity may be more
than 700 tones.
3.5.3 The most likely maximum spill can result from a central compartment of a tanker
being ruptured at the bottom of the hull releasing most of its contents. Quantities in the
order of 7000 tones are therefore more probable due to the release of an assumed 90%
of the contents of a center tank of a typical 175,000 DWT single skin fully lade
laden tanker
ruptured due to grounding.
3.5.4 A collision with another vessel causing a tank to rupture will release only the contents
of the tank above the water line. The ensuring spill caused by a gash in the tank
resulting from a surface collision will release near about 1750 tones. Therefore the spill
quantities in both the above scenarios pertaining to rupture due to collision and a
bottom gash resulting from a grounding are to be 1750 – 7000 tones when a single tank
has been damaged.
3.5.5 Oil spilled into the sea undergoes a number of physical and chemical changes, some of
which lead to its disappearances from the sea surface whilst others cause it to persist.
The time taken depends primarily upon the physical and chemical characteristics of the
oil, as well as thee quantity involved, the prevailing climate and sea conditions and
whether the oil remains at sea or its washed ashore.
The
he fate of spilled oil at sea is normally related with a,, a distinction is frequently made
between non-persistent
persistent oil, which tend to ddisappear
isappear rapidly from the sea surface, and
persistent oil, which in contract, dissipates more slowly and usually requires a clean-up
clean
response. Most crude oils and refined residual oils have varying degree of persistent
depending upon their physical propert
properties
ies and size of the spill. The main physical
properties,
roperties, which affect the behavior of oil spilled at sea, are specific gravity,
distillation characteristics, viscosity and pour point.
3.5.6 Most spills will in fact be small, involving less than two tones and wi
will
ll occur mostly
when the hose system failed at the terminal. This can usually be dealt with swiftly and
efficiently by the terminal operator. Major spills are fortunately considered rare with
estimated probabilities
ilities between One in 100 years to one in 220 years. In the event of
such a large spill at the Gulf of Kutch efforts can be made either to contain and collect
the oil using booms and skimmers, or to disperse it using chemical dispersant which
are spread either from marine raft using side booms or aircraft
aircraft (similar to crop
spraying).
If oil is washed
ed ashore on a ha
hard
d sand beach, for instance, it can be quickly and
effectively cleared by manual labor with the aid of trucks and bulldozers.
3.5.7 In some cases, bio-degradation
degradation method may be applied using bacte
bacteria
ria to digest the oil
which can halve the time that natural forces would take to achieve the same result.
However, natural forces usually degrade any oil, which cannot be cleaned up, and such
forces are exceptionally strong at the Gulf of Kutch and the eff
effects
ects of a pollution
incident are rarely long term.
3.5.9. IMPACT OF SPMs OF COMPANIES IN GULF OF KUTCH
As of now in the Gulf of Katchch has five nos. of SPM terminals & foure
four nos of oil
jetties of M/s Reliance Petroleum, Jamnagar.
J
Also there is one SPM terminal & one
no. of oil jetty of M/s Essar, Vadinar.
Vadinar There are two SPM’s of Indian Oil Corporation
for unloading of crude oil.
oil The cumulative capacity of the crude oil/product being
handles in the Gulf of Katchch for operators like Reliance Refinery, ESSAR Refinery
IOCL SPM’s is touching nearly 100MMTPA
100MMTPA.. Handling of such a voluminous quantity
of petroleum product will definitely have impact on preparedness for combating any
oil spillage in this area. The details of estimated quantity of spillage in worst case,
preparedness for handling emergency may be referred from similar documents of M/s
RPL, Jamnagar & M/s ESSAR, Vadinar respectively. However present availability of
spill combating equipment as published in National Oil Spill Disaster Contingenc
Contingency
plan of Indian Coast Guard – 2006 in enclosed as Annexure-III.
3.5.10 CAUSES OF OIL SPILL
The cause of oil spill linked to SPM crude oil terminal operations has been identified
as once or combination of the following concerns:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
SPM floating hoses joints.
SPM floating hose end valves and blanks.
SPM manifold joints
SPM swivel.
Under buoy hoses / joints
PLEM
Submarine pipeline
Pipeline, landfall to BORL facility
Tanker grounding and collision.
Accidental or deliberated bilge operation carried out by vessels calling at
Kandla,, Vadinar and Sikka.
K. Oil spill at SPM of other oil companies.
3.6.0 SPILL SCENARIOS
The definition of oil spill and the associated risk and causes of the spill have been
discussed vide para 3.1.0 and 3.5.0. In the following paras the possible spill scenarios
in case of minor and major oil spills are being dealt with in detail.
a.
Failure of floating hose and blanks and valves would cause pollution in area of SPM
also given appropriate weather condition, portion of the oil could impac
impact sensitive
reefs, shore lines and salt pans.
b.
Failure of ship to SPM mooring lines causing one or both floating hoses to part.
Pollution again in area of SPM and sensitive areas described above.
c.
Over run of hoses and SPM due to failure of pull back tug. This would cause damage
to hoses and SPM. Damage to SPM may well prolong closing of valves on SPM or at
worst, make it impossible to close valves. Oil pollution would extend in the area of the
SPM and again
gain oil could impact shorelines endangering sensitive
sensitive areas and saltpans
etc.
d.
Failure of submarine pipeline due to corrosion or damage by a vessel’s anchor (it is
noted that no vessel is allowed to anchor in area of pipeline). Dependent on the
location of the leak in the submarine pipelines oil po
pollution
llution could exist anywhere
between the SPM and the pipeline landfall
landfall. A failure due to corrosion is not thought to
pose the threat of an almost
ost instantaneous discharge of oil but a prolonged small leak
over a period of time.
e.
Pollution from such a failure would threaten the sensitive areas around Forest creek.
creek
f.
Failure of the landline from Singah salt pan area to the crude oil terminal of BORL,
BORL
due to corrosion again would most likely to be a slow continuous leak of oil rather than
an instantaneous one. However, because of the fact that the line runs through or
adjacent to Salt Pans and sensitive areas, contamination
contamination of these areas is almost
inevitable.
3.6.1 For the type of crude oil handled at Sikka their likely movments in the different
weather conditions has been done by NIO based on 100% known speed, direction .It
.
must be borne in mind that only 4% wind speed impact has been used in the diagram,
and that with a northerly wind the oil would be set very quickly onto the reefs and into
the inlets on the southern shore line. But with a southerly wind the oil would be set out
into the Gulf, It must also be remembered that on a flood tide, oil on the surface will
naturally flow in towards Sikka and the reef areas.
The likely movement of oil based on the spill studies done is placed on the annexure
III.
3.6.2 WEATHERING EFFECTS OF SPILT CRUDE OIL
When crude oil is acciden
accidentally
tally spilled, it undergoes a no. of physical and chemical
changes, these are commonly known as weathering. A knowledge of this process and
how they interact to alter the nature and composition of the oil with time is valuable in
preparing and implementing disaster management plan for oil spill response.
3.63
SPREADING.
Spreading is one of the most significant processes during the early stage of spill.
The main driving process during the initial spreading of the oil is its weight. A
large instantaneous spill
ill will therefore spread more rapidly than a slow discharge.
This gravity assisted spreading is quickly replaced by surface tension effects.
Variation and spreading rate are due to differences in prevailing hydrographical
conditions such as Currents, tida
tidal streams and wind speeds.
3.6.4 EVAPORATION
The rate and extent of evaporation is determined primarily by the volatility of the
oil. The greater the proportion of the component with low boiling points, the
greater the evaporation. The initial spreading of the oil also effects the evaporation
since the larger surface area; the faster the light components will evaporate. Rough
sea, high wind speeds and warm temperature will further increase the rate of
evaporation.
3.6.5 DISPERSION
Waves and turbulence att the sea surface act on the slick to produce oil droplets
with a range of sizes. Small droplets remain in suspension when the large one rise
back to the surface, behind the advancing slick, where they may either coalesce
with other droplet to re-form
form a slick,
slick, or spread out in a very thin film. Droplets
small enough to remain in suspension become mixed into the water column and the
increased surface area presented by this dispersed oil can enhance other processes
such as biodegradation and sedimentation.
3.6.6 EMULSIFICATION
Many oil tend to absorb water to form water
water-in-oil
oil emulsions, which can increase
the volume of pollutants by a factor between three and four. In moderate to rough
sea conditions most oils rapidly form emulsions, the stability of which are
a
dependent on the concentration of asphalt. Emulsions may separate out into oil and
water again if heated by sunlight under calm condition or when stranded on
shoreline.
Absorption of water usually results in black oil changing color to brown, orange or
yellow. As the emulsion develops, the movement of the oil in the waves causes
droplets of water taken up in the oil to become smaller and smaller making the
emulsion progressively more viscous.
As the amount of water absorbed increases, the density of the emulsion approaches
that of sea water.
3.6.7 DISSOLUTION
The rate and extent to which an oil dissolves depends upon its composition, extent
of spreading, water temperature, turbulence and degree of dispersion. The heavy
components of crude oil are virtual
virtually
ly insoluble in sea water whereas lighter
Compounds, particularly aromatic hydrocarbons such as benzene and toluene, are
slightly soluble. However, these components are also the most volatile and so are
lost very rapidly by evaporation, faster than dissolution.
dissolu
3.6.8 OXIDATION
Hydrocarbon molecules react with oxygen and either breaks down into soluble
products or combine to form persistent tars. Many of these oxidation reactions are
promoted by sunlight and their effect on overall dissipation is minor in relation to
other weathering processes.
3.6.9 SEDIMENTATION
Some heavy residue oils have specific gravity greater than LO, and so will sink in sea
water. However, very few crude oils are sufficiently dense, or weather to such a extent
that the residues alone
one will sink in sea water. Sinking is usually brought about by
adhesion of particles of sedimentation or organic matter to the oil. "Temperature can
also be expected to affect the behavior of, neutrally buoyant oil. Over a 10 degree
centigrade temperature range the density of sea water will only change by 0.25 %
whereas oil changes by 0.5 %.
3.6.10 BIODEGRADAT10N
Sea water contains a range of marine bacteria, moulds and yeasts which can utilize oil
as source of carbon and energy. The main factors affecting the rate of biodegradation
are temperature and the availability of oxygen and nutrient, principally compounds of
nitrogen and phosphorous. Each type of micro
micro-organism
organism tends to degrade a specific
specif
group of hydrocarbons and whilst a range of bacteria exists between them which are
capable of degrading most of the wide variety of compounds in crude oil, some
components are resistant to attack.
Because the micro-organisms
organisms live in sea water, biodegrad
biodegradation
ation can only take place at
an oil/water interface. At sea, the creation of oil droplets, either through natural or
chemical dispersion, increases the interfacial area available for biological activity and
so enhances degradation.
3.6.11 COMBINED P'ROCESS
SS
The processes of spreading, evaporation, dispersion, emulsification and dissolution
are most important during the early stages of spill while oxidation, sedimentation and
biodegradation are long term processes which determines the ultimate fate of oil,
3.7.0 RESPONSE
ONSE STRATEGIES
The response strategies may be defined as the process of responding to the dangers
caused by mobilization accidental oil spill involving obligation of trained manpower
at the site together with the necessary hardware to combat oi
oil spills.
Any disaster plan has essentially to be action oriented,
riented, to cover such aspect as
reporting, alerting, assessment, operations, administration, finances, public relations
and arrangements
ents with other contiguous states. The plan must also assign the
responsibility for various tasks to be undertaken by the relevant Govt. Departments
and agencies, identify trained personal
perso l and equipments, resources, and means of
access to the same. Physical resources may be speciali
specialized
ed pollution combating
equipment or multi
ulti purpose such as vessels, aircraft and communication system.
Further the response plan should also intend to delineate functions of various
concerned department/agencies for the operational responsibility to marine
incidence, which could result due to spillage of oil into water. It also meant to
provide the framework of co
coordination
ordination of integrated response by various
departments/agencies and Mutual aid partners such as IOC, RIL,, ESSAR,
ESSAR Coast
Guard and other related government aagencies and also to respondd to any future
national oil spill disaster contingency plan.
3.7.1 Based on the volume of oil spill, the categori
categorization
ation in respect of seriousness of spill,
has already been dealt with in detail in the chapter relating to the definition of oil
spill (vide clause no. 3.2.0) Accordingly, the proposed oil spill response plan are
based on three Tier
ier approach corresponding to each 'Pier of spill as mentioned
below:
TIER ONE
1. Spill observed by terminal operator / spill observed by operators on the SPM, the crew of
the standby tug or the launch present at the terminal or by any passing vessel.
2. Notified by radio to the terminal at Singach giving the co-ordinates
ordinates / location of the spill.
3. Give time, location of spill and assess volume if possible and report directly to the
Boarding Officer.
4. Wait at the location for the arrival of the first-aid
first aid launch, which should be prompt within
the hour.
5. Remain in radio contact and try to report the spread of the spill, giving qualitative
description (gushing oil, no clear point to locate the source etc.)
6. Mooring master will decide on activating the emergency shutdown system and. inform
the tanker's bridge to shutdown the pumps and the on shore control officer of the
suspension/ discontinuation of operations.
7. Mooring master will decide whether to release the tanker and ask tugs to tow the tanker
away and deploy an oil containm
nment boom.
8. The response to combat the spill will depend on the type of crude, its size and the sea
condition as follows;
i.
Light crude, small spill (seven tones), calm sea - use dispersant. As (i) above but
rough sea - no action will be possible, observe spread of spill.
ii.
Heavy crude, small spill - deploy sorbent boom or (oil mop)- act quickly before
mousse begins to form.
iii. As (ii) above but rough sea - deploy sorbent boom and observe spread of spill.
iv. After several days weathering, use trawler nets to collects asphaltic residue
from the sea bottom.
v.
Boarding officer will decide when the spill has reached medium size of over 70
tones and his resources are getting depleted to and afterwards he has to contact
following agencies:
a.
Contact Mutual Aid Team requesting assistance and supplies.
b.
Inform the Coast Guard.
Tire One Incident Flow Chart
Notification of Oil Spill
Carry out Oil spill Assessment
Does the Spill fall into Tier 1
Category?
TIER TWO
I
Co-ordination
ordination of spill combat activity is to remain with the local mooring master.
2.
Inform local control officer responsible for on shore operation of the terminal and tank
farm to have fire tender and crew on standby at the scene. Inform all vessels in the
3.
Inform GMB about the type of crude and request dispersant if the spill is light crude.
Surround the spill with a containment boom and deploy a skimmer to collect the spill.
Ask for extra manpowerr to operate on a shift basis until the spill is removed or dispersed.
4.
If the spill is heavy crude then it should be attended by a boom and" oil mop" sorbent
pads or booms should be used to absorb the spill.
5.
If the wind/ tide action moves the spill towards the shore then "Inter
Inter tidal boom"
boom should
be deployed to protect critical places such as mangroves, saltpans, water intakes, marinas
and such like.
6.
In the case of heavy crude spill after several days weathering, trawler nets should
s
be used
to collect the asphaltic residue from the sea bottom.
TIER THREE
Major spills require a Tier Three response, which involves regional, national and international
resources dealing with such spills
3.8.0
DISASTER PLAN FOR VADINAR
RESOURCE AGENCIES
The following Government
ent Departments / agencies will act as Resource Agencies as
required to support the action of BORL, Vadinar,
•
•
•
•
•
•
•
•
•
Commander, Coast Guard Region (Western)
KPT (Off Shore Oil Terminal, Vadinar)
Gujarat Maritime Board Sikka
Office of Conservator of Forest, Forest Department Jamnagar
Department of Fisheries
Central Fisheries Institute
National Institute of Oceanography, Goa.
Department of Environment
Environ
and Forest, Government of Gujarat
Gujarat Pollution Control Board,
3.8.2 ORGANISATION
The location head at BORL Crude oil Terminal is the Chief Crisis Co-ordinating
Co
authority and has the overall responsibility to ensure that appropriate response is made
to any incidence in the sea around SPM terminal or related with SPM system, In
absence of Chief Crisis Co-ordinating
Co
authority,
rity, alternate Chief Crisis Co-ordinator
Co
assumes his responsibilities, Chief Crisis Co-ordinating
Co ordinating authority will direct the various
aspects of the operations and will be assisted by Maintenance In-Charge
Charge,, Boarding
Officer and Shift-in-Charge
Charge as required, depending upon the types of disaster.
Maintenance In-Charge will act as a representative of BORL,, Vadinar to co-ordinate
co
all
activities at the scene of pollution and will pass on regular reports to the location head
and assistance required. Organograrn fo
forr oil spill disaster management plan is enclosed
as Figure-4
3.8.3 The basic responsibility of combating oil spill disaster and marine pollution lies with
the Operating company and local port authority and the Regional HQ of the Coast
Guard (West). The HQ, Coast Guard Region (West) has been delegated the
responsibility of making a disaster plan to deal with oil pollution in the West Coast.
Ministry of Environment
ent and Forest, Govt. of India has constituted a sub group
having representatives from State Pol
Pollution
lution Control Boards of all Coastal States,
Central Pollution Control Board, Coast Guard Organi
Organization
ation (CGO), National
Institute of Oceanography (NIO), Department of Ocean Development (DOD) etc. for
further monitoring of such incidences. As oil company operator at Vadinar our
responsibility is to ensure that no pollution occurs while transfer of oil from ship to
shore, due to cracks in pipeline, bursts in floating hoses/ under buoy hoses and leaks
that occur due to improper connection of various pipes etc. As such the role of local
BORL in National Oil Spill Disaster Contingency Plan is very limited but in terms
of its responsibility and commitment, BORL is fully prepared and has developed its
own disaster plan to provide assistance as and when required by the Coast Guard.
Bharat Oman Refinery Limited,
L
Oil spill Disaster Management Plan
ORGANOGRAM
Sr.Vice President, Bina
NAME : MR. V. K. Agrawal
DC, JAMNAGAR
OFF.
RESI.
COMMANDANT
COAST GUARD Vadinar
P&T 07580-2710103
P&T : 2555869 2554059
(0288)
(M) 9427306210
P&T : 256579
6579 256534
(02833)256560,
256560, 256583
(M) 9427734206
734206
MOBILE : 09754310103
FOREST DEPARTMENT
JAMANGAR (0288)
OFF.
RESI.
P&T 2679371 2553327
Fax : 2770161
GANDHINAGAR (079)
P&T : 23230034
Fax : 23221097
Port Officer Jamnagar
OFF.
RESI.
P&T :
Code :
Mobile :
CHIEF CO-ORDINATOR
DESG. : Vice President
NAME : P. R. Thatte
OFF. 256400
P&T :
Code : 02833
Mobile : 9427206501
ALT. COORDINATOR
DESG.
NAME :
OFF.
GPCB,
GANDHINAGAR (079)
OFF.
P&T : 23222756 / 23222095
2322425
Fax : 23232156/23232161
GPCB, Jamnagar (0288)
P&T : 2753266 Fax : 2753540
BPCL SHIPPING,
MUMBAI
OFF.
RESI.
RESI.
DESG. :
P&T :
Code :
P&T :
Asst. V.P /Manager
Att.
Att.MANAGER(MARINE), BORL,
VADINAR
OFF.
RESI.
R. K. Thakker
Sarang Deshkar
FAX :
1. BORL MARINE ROOM
SIGNAL STATION
Bedi
PH :
MOBILE :
PH. _____
2. SHIFT ENGINEER, BORL
CONTROL ROOM
PH. : _______
BORL SPILL RESPONSE TEAM
PH. :
MOB. :
FAX :
3.8.4 RESPONSIBILITY DURING EMERGENCY
The basic responsibility of combating oil spill disaster and marine pollution lies with
the local port authority within its port jurisdiction and the defaulter company/
compan
organisation.
3.8.5 CIIIEF CO-ORDINATOR
ORDINATOR (LOCATION HEAD, VADINAR) .
a. On getting information of oil spill, he will report to Port authority and other resource
agencies.
b. He will co-ordinate
ordinate all activities through Maintenance Manager, & Marine team.
c. Hee will ensure that appropriate response and techniques are in action to clean up
pollutants.
d. Hee will ensure that all the resource agencies have been duly reported about iincident.
e. He will apprise Head of BORL about the incident and actions undertaken.
f. Hee will make arrangements for disposal of oil as per the directive of Regional Coast
Guard Commander
ander (West).
g. Hee will be responsible for the resumption of Operations aatt SPM terminal.
i. He will contact BPCL Shipping and seek assistance required to meet the emergency.
j. He will record all the information regarding oil spill incidence as per specified format
at Annexure-IV.
3.8.6 ROLE 0F BORL IN CON'T'ROLLING OIL SPILL DISASTER
3.8.6.1 BORL, VADINAR
a) To assist Port off shore oil terminal,, and Coast Guard Vadinar action group, in
implementation of local action plan.
b) To assist Port offshore terminal
terminal,, Vadinar and Coast Guard Vadinar in obtaining
additional available equipment and chemicals from identified resources if and when
required.
c)
To assist in chartering/hiring of tankers to undertake transportation/ transshipment
operation if so required by Port Authority.
d)
To arrange for storage of oil transshipped aas above,
e)
To make assessment of the value of the oil transshipped.
3.8.6.2 BPCL, SHIPPING MUMBAI
a. To arrange for chartering tankers for Vadinar as required.
3.8.6.3 INDIAN COAST GUARD - CENTRAI, CO-ORDINATING
ORDINATING AUTHORITY
a. To receive the report of significant spillage of oil at sea.
b. To keep the Ministry of Defense apprised of the development on.. receipt of
information about oil spill.
c. To decide upon the nature and extent of actions required and to advise the Regional
Headquarters Local Action Groups
Groups/authorities
/authorities concerned regarding the action to be
taken by the latter in consultation with Apex Committee on Control of Marine
Pollution/Task Force on oil spills.
d. To arrange for chartering of any tankers for oil transshipment operations, if
required.
e. If the resources available with the Regional Headquarters / Port authorities/other
agencies, Local Action Group/authorities are inadequate, to mobilize all
available and necessary resources and direct the same towards the concerned
Regional Headquarters/Local
Headquarters/Lo Action Groups/authorities.
Regional Coast Guard Commanders (RCC)
(a)
Receiving reports of oil pollution sea.
(b)
Coordinating the activities of RCC when activated.
(c)
Keeping the Director General, Coast Guard apprised of developments.
(d)
Processing and coordinating claims of the affected parties and participating
agencies with a view to compilation for processing by Director General Shipping.
(e)
Mobilizing
ing Coast Guard resources to support On Scene Commander
mander (OSC) action
at spill area.
(f)
Maintaining the Regional Contingency Plan (RCP) and forward revised plans to
members as may be required by RCC.
(g)
Receiving periodic reports from resource agencies on account of Pollution
Equipment and material with a view to have an upto date inventory list in the
Coast Guard weste
western
rn Region, Eastern Region and Andaman and Nicobar
Region.
(h)
Providing the administrative infrastructure to the R
RCC for conduct of routine
and operational tasks.
(i)
Providing additional sampling effort during spills when requested by OSC.
(j)
Maintaining a list of national and international agencies that may be called
upon to assist for pollution response at the discretion of RC(:.
(k)
Arranging for periodical exercise in pollution response.
(1)
Providing sensor data to RCC/OSC as required.
3.8.6.4 RESPONSIBILITY
Y OF PORT AUTHORITY
The port authorities will be responsible for response to accident / oil spill within Port
Limits keeping the coast guard regional commander informed and request for any
additional assistance through the Regional Communication/Operations Centers. The
detailed responsibilities are as follows :
a.
To arrange for the preparation of a local contingency plan in consultation with
Regional Head Quarter/Central Co
Co-ordinating Authority.
b.
To identify a suitable sea going tug when required for operations
c.
To identify surface crafts
on which dispersant spraying equipment can be mounted and
(ii) which can be used for rigging the booms etc..
(i)
d.
To ensure that the purpose of part
part-XIII
XIII of Merchant Shipping Act, 1958, actions
are taken by the various au
authorities
thorities under the overall legal receiver of the
wrecks and dock concerned.
e.
To ensure that at least following minimum equipment is kept available locally at
all time :
Inflatable booms.
Dispersant spraying equipments capable of being mounted on surface craft.
Suitable dispersant chemicals of the nature and quantity estimated as
requirement of Local Action Group as part of the local contingency plan.
Oil skimmer equipment.
Surface crafts on which above dispersant equipment can be mounted and which can
be used for rigging booms etc..
•
To arrange for training of personnel expected to be engaged in above operation.
•
To arrange for periodic exercise under the guidance of the RCC to keep equipment
and personnel on continuous readiness for oil spill response oper
operation.
To consult the Coast Guard or Director General Shipping or any other authority,
when further advice/assistance is required.
To keep the Coast Guard appraised of actions being taken.
•
•
3.8.6.4 RESPONSIBILITY OF BOARDING . OFFICER
a.
Inform Chief Crisis Co-ordinator
ordinator / Alternate Chief Crisis Co-ordinator,
Co ordinator, Maintenance
Manager (Marine) , BORL Control room, Marine Department about the oil spill
incident.
b.
Stop the cargo or slow down the cargo as may be the case and accordingly isolate
the affected
ffected portion causing the oil spill.
c.
Instruct the O&M contractor to fight the oil spill & locate the source of oil spill and
co-ordinate
ordinate with various agencies for oil spill containment.
d.
To carry out the water flushing of the SPM system as per the rrequirement
equirement in coco
ordination with BORL control room.
3.8.7 REPORTING AND ALERTING PROCEDURE
After knowing major oil spill, Chief Co
Co-ordinator, BORL
L is to report the same
immediately to GMB authority who in turn will inform Commander Coast Guard
Region (West). besides
esides informing KPT, Chief Co-ordinator or other oil oil terminal
operating companies in the area. BORL
L should inform DC Jamnagar,
Jamnagar Forest
Department Jamnagar and Gujarat Pollution Control Board Jamnagar, Gandhinagar
regarding the incident.
The information
ation is to be passed to the various Government agencies in the required
format as per Annexure--IV
IV as mentioned above. It should be ensured that the
information have been intimated to all the connected agencies as per the enclosed
"emergency information flow
fl network" (Refer Figure — 5)
3.8.8 HANDLING SPM EMERGENCY
In case of any burst or leakage in floating / under buoy hoses or in any system of
SPM, is noticed by the master or Deputy Officer or Our Boarding officer or any
other person, the above incident should be immediately brought to the notice of
Master/ Deputy Officer of
EMERGENCY INFORMATION FLOW NETWORK
SPM OPERATION
STAFF ROOM
1. BORL (BOARDING OFFICER)
2. BORL (MOORING MASTER)
3. M/S UNDER WATER SERVICES
EMERGENCY ARISES
SEARCH OPERATION
DETECTED BY BOARDING OFFICER / MASTER OF
VEESEL / OR ANY OTHER STAFF
PORT SIGNAL STATION (BEDI)
SHIFT OFFICER / FOREMAN
ASST.VP/MANAGER
CHIEF CO
CO-ORDINATOR
Sr. VP BORL
BINA
COMMANDANT
COAST GUARD
PORT OFFICER
GMB
FOREST DEPT.
JAMNAGAR
GPCB
GANDHINGAR
the Ship. On getting the information, the discharging operation should be immediately
stopped and the BORL control room at Vadinar should be informed through V
VHF
channel 12 and 07 (US) about the stoppage of oil discharge.
discha
The Master
aster of the ship/
BORL Boarding officer with the help of crew members of ship and supporting contract
vessel of BORL should try to assess where the spill is coming from and try to contain
the spill by means of deploying booms available with the ship/contract vessels of
BORL.. Procedure to be adopted in case of leakage from following is as detailed below:
3.8.8.1 FLOATING HOSE
i.
ii.
iii.
iv.
Stop discharge.
Close the butterfly valve near tanker manifold and isolation valve near SPM.
Contain the leak
Further operation can be done only after replacement of burst/leaked hose or hoses
3.8.8.2 UNDER BUOY HOSE
i
Stop discharge.
ii
Close the PLEM
M valve of the leaking line.
iii
Contain the leak
1"urther operation can be done only after replacement of bburst/leaked
urst/leaked hose or hoses.
iv
3.8.8.3 CENTRAL SWIVEL LEAK
If the leak is not controllable then
i.
ii.
iii.
iv.
3.8.9
Cast-off the vessel.
Contain the leak. ii. Arrest the leak.
Re-berth the vessel.
Restart operation.
MOORING ROPE DAMAGE
The officer on board of the vessel can decide in consultation with pilot/master of the
vessel whether the ship can continue at berth. If necessary, arrangement should be
made to replace the damaged mooring rope.
3.8.10 DAMAGE TO BUOY
It is due to overriding of tanker. The officer on board of the vessel can decide in
consultation with the pilot/master of the vessel whether the ship can continue at
berth.
3.9.0 POLLUTION CONTROL NEAR SPM
a.
The master of the vessel will be informed about the oil spillage by boarding
officer. The master in turn will contact the port signal station, which is
provided with VH
HF
F channels 16, 12, 10 and 07 (US) and give a detailed
report of the incidence to GMB.
b.
The signal station in turn will inform the Port Officer GMB.
c.
Boarding officer will also inform BORL shore control room/ marine department
through VHF and BORL control room in turn will inform the incident to Chief CoCo
ordinator, BORL,, Vadinar.
d.
Upon receipt of information from port signal station, Port Officer will direct all
the crafts presently posted
poste at Vadinar/Sikka to combat the oil spill within port
limit.
e. The tug / launches of GMB should carry sufficient quantity of dispersant before
leaving their respective jetty.
f. Since the flow of under water current around this coast is very high, usage of oil
skimmer to recover oil from any leakage from SPM and other floating hoses is not
much effective, hence the pollution control near SPM done presently is limited to
spray of dispersant.
3.10.0 TYPICAL CASE OF OIL SPILL COMBATING AT VADINAR/SIKKA
/SIKKA.
In case of any accidental oil spill in and around S
SP'M
'M following action plan is to be
brought to effect immediately in line with the disaster plan in association with GMB.
(1)
Reporting:
a. On getting any information about o
oil
il spill noticed by the Master or the Duty Officer
of the vessel, or Boarding Officer of BORL on board, working SPM Maintenance
Contractor, Coast Guard patrol party, GMB pilot or any other person, the above
incident should be brought to the notice of the Master
Master / Duty Officer of the ship. On
getting any such information, the discharging operation should immediately be
suspended and the BORL tank farm which is also available on VHF,, channel 12 and
07 (US) should be immediately informed about the stoppage of discharge.
b. On getting such information from Boarding Officers, the shift in charge in BORL
shore control room shall inform the incident to Chief Co
Co-ordinator, BORL,
BORL Vadinar
and the necessary line isolation from ship to shore tank farm should be ensured by
closing necessary valves.
c.
The master or the Boarding Officer of the vessel should contact the Port Signal
Station which is provided with V
VHF channel 16,12,10 and 07 (US) and give a
detailed first hand information report of the incident.
d.
The Signal Station, in turn, should inform the Port Officer GMB. GMB Port Officer
may in turn pass on the information to their authorities and Coast Guard etc.
e. BORL officer on board should also pass on the information to location head Vadinar
through BORL control room on VHF chan
channel and check back with Port Officer
GMB for confirmation of the message receipt through Port Signal Station.
f. Chief Co-ordinator, BORL Vadinar will immediately establish contact with Sr. VP
Bina and pass on the first hhand information
nformation report besides informing the incident to
statutory bodies like Gujarat Pollution Control Board (GPC
(GPCB)) and Forest
Department / National Marine Park authorities.
auth
(2)
Alerting:
a. Port Officer will direct the crafts posted at Sikka to proceed to SPM and during the
passage rig-up
up the dispersant spraying booms.
b. BORL should ask its maintenance contract vessel to be ready for deployment of spill
combating facilities on board the barge and prelimanry action to be started on .
c. Small tug available with SPM maintenance contractor should also be put on alert for
deployment, if so demanded by KPT for replenishment of oil dispersant and other
support services.
(3)
(4)
Operational Requirements:
a.
In view of the strong current experienced at Sikka only
ly dispersant may be sprayed by
tugs of GMB while one tug exclusively for replenishing her stock of dispersant
chemicals from the storage provided at Vadinar jetty.
b.
The Master of harbour tugs / launches should ensure that sufficient quantity of
dispersant chemical is carried out on board prior to leaving the jetty.
c.
In view of the strong currents experienced at Sikka and the location of the SPM, it has
been recommended that the GMB should equip its crafts with dispersant spraying
units. Accordingly, the Por
Portt had provided only the dispersant spraying equipments for
use at Sikka.
Execution:
The craft should move downstream of the oil spill and then star( streaming up against
the current while carrying out spray of dispersant chemicals with a systematic run over
the oil spill, till the total spill gets dispersed.
(5)
Support Services:
BORL shall assist GMB and Coast Guard in
a. Implementing the local action plan.
b. In obtaining additional equipments and chemicals from HQs of GMB and Coast
Guard, if and when requi
required.
c. Chartering of tankers to undertake transportation / transshipment operation
if so required by GMB
GMB.
d. Arranging for the storage of oil transported at shore and
e. Making assessment of the value of the oil transshipped.
(6)
Claims:
In case the oil spill in and around SPM terminal is due to any problem of tanker or any
negligence from tanker operation crew, following steps should be taken for claim,
which will be done by Port Officer , GMB.
a. Port Officer GMB should inform the Master of the Vessel holding him responsible
for the spillage/pollution and also steps taken by the Port to combat the oil spill and
for cleaning operations and the charges thereof as per rules.
b. Record of all expenditures towards the use of port craft / tugs / disp
dispersant
chemicals / port vehicles and any other material should be maintained by the Port
Officer , GMB for subsequent recovery from the Master/Agent of the ship, prior to
her departure.
(7)
Final Report:
The detailed report of the oil spill in chronological
chronological order supported with available
data/records will be prepared by GMB and sent to respective Organizations including
BORL. However
owever necessary reports for informing BORL official should be prepared by
Chief Co-ordinator, BORL
BORL, Vadinar. He will also submit necessary
ecessary reports to statutory
bodies like Gujarat Pollution Control Board, Forest Department/National Marine Park
authorities.
NOTE:
The option of using dispersant to respond to oil pollution incident at Sikka will
remain the primary method. These dispersant shall be applied correctly and file
area suitable for their use.
3.11.0 BORL INTERFACE WITH NATIONAL OIL,, SPILL DISASTER CONTINGENCY
PLAN (NOS-DCP)
CP) FOR COMBATING OIL, SPILLS AT SEA.
3.11.1 The Govt. of India has developed a National Oil Spill Disaster Contingency Plan
(NOS-DCP)
P) to combat oil spills at sea or coastal regions through Indian Coast
C
Guard.
3.11.2 The aim of this plan is to co-ordinate
co ordinate resources io mitigate the effects of pollution
arising from
om oil spills that could result from a number of locations and incidents. 'these
range from off shore exploration and production accidents, grounding of tankers to
minor unloading and transfer operations.
3.11.3 NODAL AGENCIES
As per the National oil spill Disaster Control Plan (NOS
(NOS-DCP),
DCP), the Ministry of Home
affairs will be the nodal ministry for crisis management in case of an oil spill disaster,
and Horne
orne Secretary will be the Chairman of the crisis management group (CMG).
Other
her member of the crisis management group that stand constituted in case of an oil
spill disaster shall be the Defense Secretary, Foreign Secretary , the secretaries of
Environment and Forests, Shipping , Petroleum and Natural Gas, Urban Development,
Ocean Development, Science and Technology, Agriculture and Co
Co-operation,
Chemicals and Petrochemicals, Industrial Development, and the Secretary (Security) in
the Cabinet Secretariat. Besides , the Director General Coast Guard , Chairman of the
concerned ports & the DG , hydro, carbon will also be members of the group.
The Director General, Indian Coast Guard, New Delhi, (DGCG) is the Central
Coordinating Authority (CCA) and has the' overall responsibility to ensure that
appropriate response is made to any incid
incidence
ence in the seas around India. fie will direct
the various aspects of the operations and will be assisted by the commanders, coast
guard regions (West), (East) and (Andaman and Nicobar ) (COMCGs) as required,
depending on the proximity of the scene of cont
contingency.
The port authorities will be responsible for the response to accidents within the port
limits. They will keep the coast guard regional commanders informed and request for
any additional assistance through the Regional Co
Communication/Operations
unication/Operations Centre.
Cent
The details of responsibilities allocated to Ministries/ Departments and the capabilities of
pollution response of various agencies is indicated in Annexure
Annexure-V.
ROLE OF BORL AS A RESOURCE AGENCY AS PER NOS
NOS-DCP
3.11.4 As per National Oil Spill Disaster Contingency Plan, overall incharge of Oil Spill
Incidents is the Indian Coast Guard. The Coast Guard's responsibilities are divided up
into Regions and Districts also under the National Disaster Plan. Other organisations
and agencies are named as resources
resources,, to be activated and drawn upon in the event of an
oil Spill.
3.11.5 Among these resource organizations
organizations, BORL is one. Under this plan BORL is required
to provide certain types of advice and assists in other activities, a brief summary of
these are;
i.
Provide
de reception facilities for recovered oil/water mixers and possibly debris.
ii. Liaison with local Indian Coast Guard pollution response officer.
iii. If' required assist in the interface between ship/cargo owner.
iv. If BORL is the cargo owner, be able to provide inte
interface
rface as cargo owner to Coast
Guard and other agencies.
v. Provide assistance to recovery/clean up operations with men and equipment.
vi. Provide assistance on technical matters regarding the crude or product: oil spilt.
vii. Deploy oil spill combating equipment/facilities provided on board maintenance
contract vessel to combat spill to the tune 100 MT, if deemed necessary by the coast
guard/GMB.
3.12.0 RELATIONSHIP WITH COAST GUARD AND PORT TRUSTS:
The Indian Coast Guard and Gujarat Maritime Board along with BORL would be
among the main organization involved in the more practical aspects of oil spill
response at BORL Crude Oil terminal in Sikka.
It has been therefore, our endeavor to ensure that good working relationship,
understanding of individuals,
als, operating procedure are developed and understood before
the high pressure environment of spill response prevents the building of such ties.
All relationship with the Indian Coast Guard has been undertaken with the knowledge
that in the National Disaster flan it states that ICG is the controlling body for all oil
spill response activity.
CHAPTER – 4
STATE OF
PREPAREDNESS
4.0.0 STATE
ATE OF PREPAREDNESS:
4.1.0 Presently BORL,, Vadinar have the following disaster plan to meet with
emergencies of this nature.
1. OFF-SHORE
SHORE Disaster Management plan.
2. National Oil Spill Disaster Contingency Plan (NOS_DCP)
(NOS_D P) as prepared by
Indian Coast Guard who centrally co
co-ordinates
ordinates among various agencies
such as IOC,, KPT, Coast Guard, SSAR, State Authorities and other
Statutory Bodies.
These disaster plans are drawn for the Vadinar terminal and offshore pipeline
operation.
n. The plan identifies scope and response to possible source of
pollution, decision paths and investigation procedures, So far this documents is
the only comprehensive document available for follow
follow-Lip
Lip in case of such
contingencies.
4.2.0 REVIEW OF PREPARDNESS:
DNESS:
4.2.1 Existing Vessel:
BORL owns no vessels at their SPM *site. However, BORL have on contract,
"M.V. Onyx"" (Maintenance Vessel), "M.V. Peridot"" (Support Vessel), "Boat
Al Chameria" and "Boat Al
A Ajmeria"" for mooring and floating hose handling,
during tanker berthing.
i.
M. V. ONYX
MV ONYX built in 1977
77 at Taiwan, LOA: 56.69 meters, Breadth : 13.11
1
meters, GRT 1029 tones has clear AFT deck length of approx. 229.7 meters
mete
(wooden top), a roller stem and "A" frame. She also has her own derrick at the
rear end of her accommodation. It has 42 T Bollard pull.
The vessel has twin screws (fixed pitch) and a bow thruster. Speed approx
pprox.
eight knots. The ONYX is equipped with dispersant spraying anus, type
type--3 oil
dispersant.
ii.
M. V. Peridot
M.V.Peridot built in 1992 at Malaysia,
Malaysia Length 19.00 meters, breadth 6 meter, GRT 73 tonnes has clear
AFT deck with A frame. She has a good clear AFT deck Portable spray equipment could
be fitted to this vessel.
iii.
Boat Al chameria and al Ajmeria are approx. 10 meters in length used for supply
logistic boat and also for taking lines.Together
Together they make an effective boom
deployment, oil recovery unit for minor spill (Tier One).
4.2.2 GMB, Sikka have got the following support vessels:
4.2.4 The Coast Guard operates
es a mechanized fiber body Launch, provided by 10C, to
guard the SPM. The boat is having a top speed of about 10 knots and do not have
any deck space and considered not suitable for use during a spill situation other
than personnel transport duties.
4.3.0 EXISTING MANPOWER :
Existing manpower to respond to oil pollution at Vadinar can be drawn from two
Sources i.e i) SPM activities and from ii) BORL terminal.
At the SPM, the manpower available would co
coming from GMB and BORL contract
vessels. Some of the manpower available from BORL contract vessels is experienced
in oil spill combat. They will be guided by BORL personnel from terminal.
This
his is due to the fact that, in an emergency it is felt that many of those at that location
would be involved in other duties rather than pollution response.
4.4.0 EXISTING AIRCRAFT CAPABILITY:
Presently BORL do not have any arrangement for the use of surveillance air
craft. However, Indian Coast Guard have confirmed that in case of any
emergency their light aircraft equipped for spraying oil dispersant chemicals can
reach Vadinar from their base at Mumbai within 3 hrs. of notice.
4.5.0 AIRCRAFT LOGISTICS
The mobilization and flying times for foreign aircraft fitted with oil spill
combating
ting equipments for Vadinar as suggested by the consultant is given
herein below which can be utilized in the event of major oil spills.
HERCULES C-130
130 PAY LOAD 15 TONS
1.
2.
3.
4.
5.
Equipment mobilization and loading
Southampton-Ankara
Ankara
Ankara-Karachi
Karachi-Jamnagar
Jamnagar-Vadinar
(Best case)
TOTAL, RESPONSE TIME
3 Hrs. 00 Min.
6 Hrs. 00 Min,
5 Hrs. 30 Min.
4 Hrs. 35 Min.
1 Hr. 30 Min.
16 Hrs. 45 Min,
ILYUSHIN IL-766 PAYLOAD 30 TONS
1.
2.
3.
4.
5.
Equipment mobilization and loading
Southampton-Istanbul
Istanbul
Istanbul-Karachi
Karachi-Jamnagar
Jamnagar-Vadinar
3 Hrs. 00 Min.
4 Hrs. 15 Min.
6 Hrs. 00 Min.
2 Hrs. 00 Min.
1 Hr. 30 Min.
(Best Case)
TOTAL RESPONSE TIME
16 Hrs.45 Min.
EAST ASIA RESPONSE LIMITED, SINGAPORE
HERCULES C-130
130 PAY LOAD 15 TONS
1.
Singapore-Jamnagar
Jamnagar
16 Hrs. 45 Min. At the SPM.
CHAPTER – 5
FUTURE SCOPE OF
THE WORK
5.0.0 FUTURE SCOPE OF THE WORK:
5.1.0 The developments of the oil terminal in the Gulf of Kutch with the installation of
facilities by the private industries such as ESSAR, RIL etc. along with their
the respective
impacts and plans have not been included in these documents. The existing
demarcation of administrat
administrative domain of different agencies such as I0C,
0C, KPT, Coast
Guard etc. has also not been considered in this domain as for our terminal only GMB
sikka Port under Bedi Group of minor ports is applicable. This may undergo a change
in future context. Hence,
ence, the plan requires regular updation as per various future
requirements.
vices of M/s Oil
5.2.0 As mentioned elsewhere in the report, BORL commissioned the set-vices
Spill Response Limited, UK to review the adequacy of existing facilities, procedure
and systems provided
ded for combating oil spill and resulting Marine pollution due to off
shore facilities of IOC including the 2nd SPM Project.. The consultants have come out
with recommendations to upgrade the facilities for combating oil spill either on its own
or in association
ation with KPT. The up gradation of facilities includes procuring and
keeping in readiness booms, skimmers, dispersants and other ancillary items, shallow
craft etc. Also the consultants have recommended for imparting training to the field
personnel in thiss area and have also recommended for formation of core group of
Engineers to be specialized in this area.
5.2.1 The detailed recommendations of the consultant in this regard are furnished in the
following paragraphs.
1.
Dispersants :
The option of using dispersants to respond to oil pollution incidents at Vadinar
should remain a primary method. "These dispersants should be applied
correctly and in areas suitable for their use, the minimum international accepted
depth of water required being 20 mts.
2.
Booms and Skimmers:
This method of pollution control (commonly known as mechanical recovery)
should be a response option that BORL/GMB would consider at Vadinar.
This is a valuable option with the use of aan active Boom System, that is a
containment
ent boom, which
which has integral oil recovery pumps. The use of such a
system combined with the towing vessels, operating to minimize any relative
efforts of current will allow recovery and therefore the reduction of free
flowing oil.
This mechanical recovery method is the
the much preferred option, as it removes
the oil from the sea surface, without the introduction of dispersants into the
environment. BORL for this option does have skimmers of two types namely
rope mop and disc and can be considered as good option in case oof calm
weather of the boom does the containment work.
The mechanical recovery option is dependent oil suitable weather and other
prevailing conditions, therefore the option of the use of dispersant should also
be available as another method of pollution control.
c
3.
Protective and Exclusion Strategies:
Experience has shown that for the off shore response to be 100% effective there
will be the need to protect sensitive areas in a total systematic way through a ,
well balanced co-ordinated
ordinated response.
These locations
tions should be protected by booms, both normal floating oil boom
and inertial booms. Boom configurations should be deployed with suitable
anchoring systems at the inlets to channels feeding environmentally sensitive
areas or salt pans. The same type of boom
om should also be used in spur Booming
operations to slow down or prevent the migration of oil along a shore line. This
will prevent additional pollution of foreshores as oil is moved by wind and or
current.
4.
Storage and Disposal a. Storage :
a. Storage :
Once oil is recovered there is normally a period when it has to be temporarily
stored before transportation and. final disposal.
At Vadinar there are a no. of options to allow for the storage of any recovered
oil/debris. However, there are areas that would
would require the acquisition of
additional equipment mainly in the area of quick erect storage tanks at land use
and storage pit liners, to line pits dug at the back of beach areas to provide
temporary storage capacity. Also in the particular case at Vadinar where it is
felt that off shore containment and recovery is possible, some storage tanks for
use on the BORL contract vessel
vessels may be necessary.
b.
i.
Disposal:
Liquid Oil recovered with low water content :
Pumped to Binatt Refineries along with crude oil for use as fuel stock or
disposal by processing in the refinery if suitable.
ii.
Liquid oil recovered with high water content :
Addition to demulsifier to break oil/water emulsion, dispose of oil as in (a)
above. Or stored in effluent holding ponds and to be proc
processed
essed through ETP.
Recovered oil to be stored in crude oil tanks and pumped to refinery.
iii.
Oil Contaminated Debris :
Dump in open pits initially for a temporary period. The beris is then required to be
transported in the approved disposal units. The ssame is then burnt in purpose built
incinerator available with Pollution control board approved agencies
5.
Equipment Recommendations (Vadinar)
The equipments that arce to be made available at BORL floating barge are as follows
i. Booms :
600 mtr. intertidal boom.
600 meter coastal boom.
ii. Skimmers :
Oleophilic
leophilic disk skimmers.
Rope mod skimmer
Vacuum
acuum recovery systems.
High pressure pump cleaner
iii. Dispersant Equipment:
Two portable vessel mounted dispersant application systems. Renew dispersant
stocks as used with modern, concentrate applied dispersant. The volume of
dispersant available should be in the region of 2,05,000 lts.
ts. this would give the
capacity to combat 40% of tthe maximum spill volume.
iv. Ancillary Items:
Boom anchor systems 25-30
30 Kg anchors.
Four floating tanks.
Onshore tanks.
Air blowers and water pumps to support shoreline and intertidal
boom. Two storage pit liners.
Stakes and hammers (for mooring off shore
shor line booms at shore end.)
V. Communications:
One VHF Marine Base station and
antenna. Six Mobile VIIF handsets.
6.
Vessel Recommendations :
Small shallow draft craft (inflatable) will be required for use during protection and
deflection booming operations. Bearing in mind the nature of the shoreline, which
includes saltpans, mud flats and reefs. These shallow draft vessels will need to be able
to tow small inshore booms and have space for anchors and mooring equipment.
These craft could be appro
approximately 4 - 5 meters in length. It is suggested that atleast
one is purchased by GMB
GMB. It must be available at all times.
Again some form of landing craft will be required to enable manpower and equipment
to be delivered to the point of operations. It is recommended that one of these vessels
is purchased. It needs to be approx. 15 mtr. in length to facilitate the carriage of
sufficient equipment and personnel. Propulsion by water jets is recommended.
These vessels could also be used with dispersant spraying
spraying equipment. For off shore
spraying operations large workboats or tugs: will be required. They can be fitted with
portable self'-contained
contained spray equipment as and when required.
For active booming operations, the vessels of the supply boat type will be required.
They will need to have good clear AFT'
AF ' deck to allow the equipment to be easily
loaded. An open roller type stem will be required to allow for easy boom deployment
and recovery.
The vessels must have good slow speed handling capabilities. They w
will
ill also require
some on board storage for recovered oil, unless used in conjunction with a barge or
small, tanker alongside.
In addition, for active booming another towing vessel would be required for the other
end of the boom.. Again this must have good slow speed handling capabilities. Good
communications must be set up between the vessels as well.
Onyx and Peridot are a good example of the type and size of vessels needed for an
effective booming unit. Initially they could be the first line booming/skimming
booming/ski
unit.
More vessels would need to be identified or provided by GMB for use during recovery
operations in the event of a large spill.
These vessels, as well as those stated, could be used for dispersant spraying operations.
However as decided by BORL oil spill combating equipment for Crude Oil Terminal
is procured as appended in Annexure
Annexure-VIII
VIII and all the items are kept on board dumb
barge of maintenance contractor.
7
Manpower and Training
i.
Local Co-ordinator :
Vadinar shall have a local oil spill response coordinator.
co
This BORL staff member would be the person locally, to implement response
operations, update local response plans and maintain training levels.
This person would also be the main interface between SIKKA Port and the BORL
Refinery or Corporate Center for Oil Spill Response.
anpower :
ii. Local Full Time (on shift) Manpower
Because of the nature of the BORL operation at Vadinar the no. of direct employed
staff to provide this resource is relatively low. Those concer
concerned
ned with fire fighting
should not be looked upon as the first line to respond to oil pollution incidents.
Manpower resources, from Port staff at Sikka and BORL O&M contractor for
SPM should be seen as full time available staff.
iii. Local Labor :
Quite often a prolonged spill response clean up operation, certainly shoreline
protection and clean up will require large no. of personnel. These people would be
required to carry out manual duties. Such people shall be arranged from local
Vadinar village and other near by places.1n addition use should be made of the
security forces assigned to Vadinar for extra spill response duties.
iv. Training :
a. The BORL staff member would be the person locally, to implement response
operations, update local response plans.
plans. As regards maintaining their training level person
would also trained with help of various training programmes conducted by Coast Guards.
5.3.0 PRESENT AND
D FUTURE SPM SCENARIO OF SPM TERMINAL
SYSTEMS IN THE GULF OF KUTCH AND PREPAREDNESS OF OIL
SPILL COMBATING
Presently two no. of SPM terminals of IOC, five no. of SPM terminals & three nos.
of jetties of Reliance Petroleum Ltd. and one no. of SPM & one no. of jetty of Essar
are under
nder operation and in future Jetties of Reliance and Essar and one no. of SPM of
ESSAR is going to come in this area.
Due to increase in no. of SPM terminal in the Gulf of Kutch, quantity of oil being
handled will increase and nos. of tanker being handled will also increase which ma
may
increase the probability of occurrences of no. of spills. In order to prepare for
combating
mbating oil spill in this area Indian Coast guard is setting up detailed Response
Centre at Vadinar
CHAPTER – 6
REMEDIATION OF
MAJOR OIL
SPILLS
6.0.0 REMEDIATION OF MAJOR 00IL, SPILLS.
6.1.0 General :
It has been established by major oil companies and the authorities alike that prevention
is the best of oil spill response. Accident prevention requires that vessels are
maintained and operated to the highest standards and manned by well trained officers
and crew. It is stressed that the above requirements apply more stringently to the
masters and crew of an SPM terminal. The "human" factor remain
remainss to be the cause of
around 90% of accidents; training people to work safely is therefore vital. The key
message in training
aining should be that each individual engaged in the operation of the
terminal has a responsibility for safety. Mooring officers, pilots, operators and crew of
the SPM terminal should attend regular training and refreshing courses. Special
emergency drills should be conducted under the auspices of an experienced SPM
operation expert. Crisis exercises should be designed and used in actual drills
dri to ensure
"combat- readiness".
6.2.0 Another factor in preventing oil spills is the provision and regular testing of emergency
shutdown devices (valves, release hooks etc.) to ensure its proper functioning in an
emergency. Testing and routine replacement
replacement of hoses is mandatory to avert hose
breaks in an SPM installation.
The requirement laid down on the transporting tankers are dealt with under subsection
6.2.1 hereunder :
6.2.1 Reducing the Risk of a Spillage:
The major concern in this area relates to preventing major spills occurring as a result
of a grounding or a collision. The related risks assessment indicate the existence of a
statistical probability of a ship collision once in 12 years, a tanker collision once in 36
years and a tanker grounding accident once in 100 years with a chance of once in 220
years that the grounded tanker damages a submarine pipeline. To reduce the risk and
the probability of a spill the following causes are presented and remedial measured
recommended:
A.
Tanker Collision :
Two main factors identified in bringing two vessels on a collision course are the high
frequency of ship to ship encounter and the probability of a collision given an
encounter. To reduce the frequency of ship encounter requires the presence of
sophisticated ship borne navigational aids (radar, echo sounder, VHF radio, etc.) and
the trained crew to operate them on board all vessels navigating the channel.
Additionally strict watch keeping and alertness at the bridge is a major factor in
reducing encounters.
Clearly the above requirement is far
far-fetched
fetched and difficult to monitor and enforce. The
only feasible way to prevent encounters is to enforce a traffic scheme based on two
segregated lanes with adequate separation distances and constant monitoring by an
agency having jurisdiction in punishing offenders (e.g. Coast Guard). The provision of
a vessel traffic service (VTS) under implementation by Govt. of Gujarat and the
presence of pilots on non local ships will reduce the risk of a collision.
collisio
Present regulations at the Gulf of Kutch require all tank
tankers
ers to take up a pilot from the
port authority on approaching the entrance to the Gulf. Navigational aids are essential
to mark the channel and the separation distances.
Regular patrolling by the Coast Guards, especially during the movement of VLCC's
which is regular feature of the Gulf of Kutch and to ensure that smaller vessels (fishing
boats, ferries, etc.) keep well out of the way will improve safety.
B.
Tanker Grounding:
Due to the high risk associated with a large spill caused by a tanker running aground
(One in three of all large spills), special recommendations are in order. It is considered
essential that vessels likely to be considered by BORL for charter Should be inspected
on a regular basis and assessed according to a set of criteria Which include safety
awareness of officers and crew and adequacy of safety equipment. Vessels taken on
"period charter" should be inspected more extensively. As the main cause of grounding
gro
is loss of power of a tanker, only vessels with certified maintenance record should be
allowed at the terminal. Tankers with anti
anti- Pollution features such as load on top where
crude washings are retained on board in separate slop tanks should be chartered.
cha
The
preference should be given to chartering tankers with a double 111,111 as this appears
to be a secure method of retaining crude oil cargo after rupture of the hull in grounding.
The existence and application of a traffic navigation scheme woul
would
d go a long way in
ensuring that tankers remain inside navigational channels, which should be clearly
marked and indicated on charts. All submerged obstacles, outcrops, etc., in the vicinity
of a channel should be marked with buoys and shown on the charts.
ANNEXURE
HARDWARE DETAILS OF SPM SYSTEM AT GULF
OF KUTCH
S.NO.
01
02
03
04
05
06
I
II
III
IV
V
VI
VII
I
II
PARAMETERS
CAPACITYOF TANKERS TO BE
HANDLED
MEAN SEALEVEL
GEOGRAHICAL CO-ORDINATES
ORDINATES
SPM
3,20,000 DWT
32.5 MTR
LAT:22’33’528’ N
LONG:69’45’750’”E
AUGUST-2009
14.686 KM
YEAR OF COMMISSONING
OFF-SHORE LINE
HOSE CONFIGURATION
(A) FLOATING HOSE
TOTAL NO OF FLOATING
02STRINGS
STRINGS
24” X40’ HALF FLOAT HOSE
01 NO IN EACH
STRING
24” X40’ HALF REINFORCED HOSE
---DO--24” X40’STANDARD FULL FLOAT
HOSE
16 NOS IN STBD
STRING & 17
NOS IN PORT
STRING
FLOATING Y PIECE
01 NO IN EACH
STRING
16” X40’ HALF FLOAT HOSE
4NO. IN STRING A
3NO. IN STRING B
4NO IN STRING C
3NO. IN STRING D
16” X30’ HOSE
ONE IN STRING B & D
16” X 35” TANKER RAIL
L HOSE
01 NO IN EACH
STRING
TOTAL LENGTH IN MTRS IN PORT STR1085feet
EACH ATRING STBD STR :1105 feet
24” X 35’’ DOUBLE CARCASS HALF
04 NO IN EACH
REINFORCED
STRING
SUBMARINE HOSE
24” X 35” DOUBLE CARCASS
04 NO IN EACH
SUBMARINE HOES
STRING
TOTAL LENGTH IN MTRS IN OFF:SH: 140’
EACH ATRING ON. SH: 140’
Details of the Equipment Recommended for BORL, SPM in the Oil Spill Response Plan
Sr. No.
Equipments
1
Rapid deployment
600m
m X 1.5m high. On a deck mounted deployment reel. A non continuous inflation type boom,
offshore boom
segmented air tube for maintaining integrity if damaged. Manufactured from reinforced neoprene
with Power Pack
coated fabric with integral ballast tension member.
or Powered Reel
Details
•
Powered reel for dep
deployment/recovery
•
Towing bridles
•
Air inflation device
•
Repair kit
•
Compatible connectors for use with booms operated by other companies (consider
Quantity
01
containerized reel for whether protection)
2
Offshore Skimmer
30 cu. m + /hr recovery of potentially
potentially weathered oil of > 30000 cSt oleophilic or weir design, with
+ Power Pack Unit
remote or onboard pump. The unit is light weight and hand deployable if the support vessel does not
have an onboard crane. Design features are:
•
Ability to operate in all seasons if safe to do so;
•
High oil recovery rate
•
Low weight
01
3
•
Minimal maintenance;
•
High oil viscosity recovery and pumping range;
•
Compact power pack unit;
•
Ability to deal with debris;
•
Durable construction.
Offshore Floating
25 cu. M+12.5 capacity bladder tank. Immediate storage of recovered oil will done in the tanks.T
tanks.Tthe
Storage
support vessel has little or no onboard storage, floating towable storage is a consideration. The system
02+02
would have to be stowed onboard the support vessel at all times so design feature
features should include:
4
•
Compact storage size
•
Rapid and easy deployment
•
Integral lifting points
•
Towing points
•
Ability to decant water
•
Durable, against weather and abrasion
•
Low maintenance
Vessel mounted
Vessels mounted self contained portable unit giving flexible arm positioning for coastal vessels. Unit
dispersant spray
should have:
system
•
Diesel driven pump unit;
•
Capable of delivering ‘neat’ dispersant;
02
5
Dispersant
•
Pressure control valves and gauges;
•
Hoses and couplings suitable for chemical use;
•
Low drift no
nozzles;
•
Barrel and vessel tank suction fittings;
(Acceptable to Indian authorities)
10
205 Litre drum at ratio of 20:1; only 5 drums are required but to be extra cautious it would be prudent
to purchase more
6
7
Inshore (Intertidal)
20 m lengths of shore sealing type boom manufactured from polyurethane for the protection of water
Boom
intakes and inlets to salt pans etc inter
inter-tidal areas:
Inshore ancillaries
•
Rapid deployment
•
Flexible, contour following sections;
•
Durable, able to withstand a degree of abrasion
abrasion;
•
Low maintenance;
•
Minimum storage space.
These ancillaries are required to support 600 m of inshore booms
•
Air blowers
•
Water pumps
•
Tow bridles
•
Stakes
•
Sledge hammers
30
8
9
10
Vacuum head /
•
Rope 10 mm X 200 m
•
Anchors
•
Anchor chain
•
Buoys
A vacuum head cleaning unit for shore cleaning purpose shall also be available
tool (for shoreline
•
Light weight and robust
recovery)
•
Easy to use
•
Able to operate in shallow drift
•
Recovery rate of > 20m / hr
•
Low maintenance
•
Able connect to vacuum trucks
Temporary storage
2000 gallons fast erect tank for storage of recovered shoreline oil or for the intermediate storage of the
tanks
oil recovered at sea. Comprising:
Transfer Pumps
•
Oil resistant fabrics
•
Fast and easy to assemble
•
Ability to decant water
•
Spares kit
•
Cover / roof for keeping rain and contamination out
Capable of pumping the weathered oil of approximately 30000 cSt from storage barge to transport or
temporary storage tanks.
01
01
01
11
12
Rope Mop
Sorbent type oleophyllic rope ability to be linked together to make one length to cover a larger area.
skimmer
Uses on small spills were the use of conventional booms would not be justified.
Pressure Washer
For cleaning equipment and manmade surfaces. For bringing oiled equipment back tto state of
readiness.
13
PPE ( PVC gloves
Health safety and welfare of the clean
clean-up
up personnel is important. Correct PPE should be worn when
/ goggles / masks /
prolonged contact with oils and dispersants is unavoidable. A stock of PPE for 20 people minimum
disposal paper
should be held.
overalls / water
proof trousers +
Jackets / Safety
boots/ field first
aid kits)
14
Decontamination
Decontaminating, cleaning of the equipment and personnel after a spill requires a lot of additional
Equipments
equipment. Without proper decontamination and restoration the equipment may not operate to its
(Heavy duty
optimim.
plastic bags /
brooms /
detergents /
cleaning cloths ans
rags.
01
01
DETAILS OF POLLUTION RESPONES CAPABILITY KANDLA PORT TRUST
AND OFFSHORE OIL TERMINAL VADINAR
SL.NO
PARTICLARS
1.
POLLUTION RESPONES
DETAILS
AT KANDLA
EQUIPMENT
• ONE SET OF PORTABLE DISPERSANT SPRAYING BOOMS
HELD
• ONE TUGFITTED WITH CHEMICAL DISPERSANT BOOMS/UNIT
• ONE NUMBER MOULDED POLYPHONE TANK OF 4000 LTS CAPACITY INSTALLED AT
TANKER BERTH
• SERVICE OF 6 NOS.OF CRAFT CAN BEUTILISED IN CASE OF OIL SPILLAGE
• KANDALA PORT FIRE SERVICE MANPOWER CAN BE UTILISED DURING THE ABOVE
CRISI
CRISIS
RECEPTION FACILITIES:
• 250 TONES CAPACITY TANK FOR RECEPTION OF WATER/BILGE WATER.
• 10 KL TANKER-TRUCK
TANKER TRUCK TO TRANSPORT BILGE/ OILY WATER.
•1 NO.4000 LTRS CAPACITY TANK FOR RECEPTION OF DIRTY BALLAST.
AT VADINAR
a) 4 NOS.OF MOULDED POLYTHENE TANKS EACH OF 5000 L
LTRS
TRS CAPACITY (4X5000)HAVE
BEEN PROVIDED AT VADINAR FOR STORAGE OF CHEMICIL DISPERRSANT.
b) 3 CRAFS ARE BEING PROVIDIED WITH PILLOW TANKS TO CARRY DISPERSANT
CHEMICALS.
c)INDIAN COAST GUARD HAVE A STATION AT VADINAR
VESSELS AT VADINAR
(KPT)
a.
b.
c.
d.
e.
f.
g.
MT ASHWINI
MT CHEETAH
MT GAJRAJ
MT SAGRIKA
MT BANI
MT SURAJ BANI
MT KARISHMA
FOUR OF THE ABOVE CRAFT ARE BEING PROVIDED WITH PORTABLE
CHEMICAL DISPERSANT SPRAYING BOOMS / UNITS FOR CONTROL OF WATER
POLLUTION DUE TO OIL SPILLAGE.
VADINAR, WHICH IS A SATELLITE PORT OF KANDLA, HADNLES CRUDE OIL
TANKERS AT THE SBM. THE EQUIPMENT AVAILABLE IS :
a) 4 NOS. OF MOULDED POLYTHENE TANKS EACH OF 5000 LTS CAPACITY
HAVE BEEN PROVIDED FOR STORAGE OF DISPERSANT CHEMICALS.
b) 3 SMALL CRAFT PROVIDED WITH PORTABLE DISPERSAN
DISPERSANT SPRAYING
BOOM.
AS REGARDS TRAINING OF PERSONNEL FORHANDLING THE BOOMS
REGULAR DRILL IS CONDUCTED WHERE THE BOOMS ARE FITTED AND USED.
INDIAN COAST GUARD HAVE A
STATION AT VADINAR
AT VADINAR THE DISCHARGE RATE OF CRUDE OIL IS AT TIMES 9500 TONS
PER HOUR A SMALL HOSE BURST WILL SPILL CRUDE OIL (ABOUT 250 TONES)
WITHIN A SHORT PERIOD. THIS MAY CREATE A SERIOUS HAZARD TO
MARINE NATIONAL PARK, SALT PANS, FISHING INDUSTRY ETC. UNDER
THESE
SE CIRCUMSTANCES, IT MAY NOT BE POSSIBLE FOR KANDLA PORT
TRUST TO COMBAT THIS OIL SPILLAGE. SO COAST GUARD IS AT VADINAR
TO COMBAT OIL SPILL MAGNITURE.
DETAILS OF POLLUTION RESPONES CAPABILITY BY INDIAN OIL CORPORATION LTD AT
VADINAR
SL.NO
PARTICLARS
DETAILS
QTY.
1.
POLLUTION
RESPONSE EQUIPMENT
RESPONES
a) INTER TIDAL BOOM
600 M
EQUIPMENT HELD
b) LIGHT DUTY OIL CONTAINMENT BOOM (COASTAL BOOM)
600 M
c) DISC SKIMMER
01 NO
d) MOP SKIMMER
01 NO
e) DISPERSANT SPRAY SET
02 SETS
f) SHORE CLEANING SYSTEM
01 SET
g) FLOATING TANK 25 CUM CAPACITY
02 NOS
h) FLOATING TANK 12.5 CUM CAPACITY
04 NOS
i)
01 NO
OFF-LOADING
LOADING PUMP
CONSUMABLES
DEPLOYED
j)
OIL
IL SPILL DISPERSANT TYPE – III
1640 LTRS
k) OIL ABSOBENT PILLOW ( SIZE 12’ X 8’)
80 NOS
l)
130 NOS
OIL ABSORBENT BOOM (3’ X 8” DIA)
m) OIL ABSORBENT SHEET
767 NOS
AT VADINAR STORE
n) OIL SPILL DISPERSANT TYPE-III
TYPE
2400 LTRS
SL.NO
PARTICLARS
2.
WHETHER ANY VESSEL / CRAFT
AVAILABLE.
DETAILS
FOLLOWING VESSELS ARE AVAILABLE FOR RESPONSE ACTIVITY
A. MAINTENANCE BARGE FULLY EQUIPPED WITH OIL SPILL RESPONSE
EQUIPMENTS & CONSUMABLES.
B. VESSEL (MV OCEAN TOPAZ) FOR POLLUTION WATCH AND IS KEPT ALL THE
TIME READY WITH BOOM, STORAGE TANKS AND SKIMMER APART FROM
INTEGRAL DISPERSANT SPRAY SET WITH VESSEL.
C. ANOTHER MAINTENANCE VESSEL, MV OCEAN PEARL, IS EQUIPPED WITH
DISPERSANT
SPERSANT SPRAY SET AND CAN BE DEPLOYED DURING EXIGENCY.
ONE BOAR IS EQUIPPED WITH DISPERSANT SPRAY SET.
3.
TRAINING
a) 06 PERSONS FROM IOCL HAS BEEN TRAINED TO USE POLLUTION CONTROL GRAR.
DETAILS OF POLLUTION RESPONES CAPABILITY RELIANCE PETROLEUM LIMITED (RPL)
SL.NO
PARTICLARS
DETAILS
QTY.
1.
POLLUTION
a) PERMANENTLY DEPLOYED BOOMS AT THE BERTH
1100 M
RESPONES
b) BOOM ON BUOY AND READY FOR DEVELOPMENT
500M
EQUIPMENT HELD
c) BRUTH TYPE OIL SKIMMERS
01 NO
d) TYPE-III
TYPE
DISPERSANT
3000 LRT
e) RT-66 AND DRT
DRT-7 WHICH ARE PULL BACK TUGS ARE EQUIPPED WITH WIDE
ARM DISPERSANT SPRAYING SYSTEM
f) HI SPRINT BOOM WITH POWER PACK, AIR BLOWER AND DECK REEL
01 NO
g) DISC SKIMMER
01 NO
h) ABSORBENT BOOMS
2.
3.
i)
ABSORBENT PADS AND PILLOWS
5 BALES
j)
ABSSORBENT
SORBENT PILLOWS
5 BALES
OTHER EFFORTS /
DUMB BARGE FOR COLLECTION OF SKIMMED OIL WITH A CAPACITY OF 500
FACILITIES AVAILABLE
CUM
VESSELS / AIR EFFORT
i)
RT-8, RT-9 & RT-10
10 TUG IS USED FOR REGULAR JETTY OPERATIONS
AVAILABLE
ii)
ONE AIRCRAFT AND ONE CHOPPER IS AVAILABLE WITH RPL AND
USED FOR INTERNAL TANSPORATION PURPOSES
4.
60M
ORGANISATIONAL
THE OIL SPILL MANAGEMENT OPERATION SHALL BE CO
CO-ORDINATED
ORDINATED BY THE
STRUTURE COMPOSITION
MARINE CHIEF AND HE WILL BE ASSISTED BY THE PORT CAPTAION AND
OF LOCAL ACTION GROUP
PILOTS.
1 NO.
DETAILS OF THE POLLUTION RESPONES CAPABILITY ESSAR OIL LIMITED / VADINAR OIL TERMINAL LIMITED
SL.NO
1.
PARTICLARS
DETAILS
QTY.
POLLUTION
a) PERMANENTLY BOOM (0.65 METERS) FOR JETTY
350 M
RESPONES
b) AIR INFLATED BOOM (1.2 METERS)
300 M
EQUIPMENT HELD
c) DISC SKIMMER, 20 M3 / HR
02 NOS
d) STORAGE TANK (20 MT)
02 NOS
e) STORAGE TANK (05 MT)
01 NO
f) OIL ABSORBENT PADS
5000 NOS
g) OIL SPILL DISPERSANT
05 MT
POLREP MESSAGE FORMAT
(See amplification in succeeding table)
Reference: IMO – 560 (1995)
From
Time
Address
Date
Identification Serial number
Serial Number
Part 1
(POLWARN)
1.
2.
3.
4.
5.
40.
41.
42.
43.
44.
45.
46.
47.
Part II
(POLINF)
48.
49.
50.
51.
52.
60.
80.
81.
82.
83.
84.
85.
Part III
(POLFAC)
86.
87.
88.
89.
To
Group
Date and time
Position
Incident
Outflow
Acknowledge
Date and time
Position
Characteristics of Pollution
Source and cause of pollution
Wind direction and speed
Current or tide
Sea state and pollution
Drift of pollution
Forecast
Identity of observer and ships on scene
Action taken
Photographs or samples
Names of other agencies informed 53
53-59. Spare
Acknowledge
Date of Time
Request for assistance
Coast
Pre
Pre-arrangements for the deliver
Assistance to where and how
Other agencies requested
Change of command
Exchange of information
Names and number of
Description of equipment
ETA and arrival information
Place of embarkation
Place of disembarkation
93-98. Spare
93.
Acknowledge
90.
91.
92.
Amplification of POLREP Message Format
CONTENTS
DTG (Date Time
Group)
POLREP BONN
AGREEMENT/
NORDIC/BALTIC/
DENGER
REMARKS
Day and tinge of drafting of the telex (DTG). Always six figures can be month
indication. The DTG call be used as a reference.
This is the identification of the report. "POL... " Indicates that the report might
deal with all aspects of pollution such as oil as well as other harmful substances.
"...REP" indicates that this is a report on a pollution incident. It call contain up to
three main parts:
Part I
is all initial notice ( a first information or a warning) of a
(POLWARN) casualty or the presence of oil slicks or harmful substances this
part of the report is numbered from 1 to 5 .
Part 11
is a detailed supplementary report to part 1. This part of the
(POLINF)
report is numbered from 40 to 60.
Part III
is a request for assistance from other contracting pat-ties,
pat
as
(POLFAC)
well as for operational matterss in the assistance situation. This
part of the report is numbered from 80 to 99.
BONN
Is for identifying the agreement in question (other code words:
AGREEMENT "NORDIC" for the Copenhagen Agreement, 1971: "BALTIC"
for the Helsinki Convention, 1974 and "DENGER" for the
Danish German Joint Maritime Contingency Pl4n 1962)
Parts 1, 11 and III call be transmitted all together in one report or separately.
Further more, single figures front
each part can be transmitted separately or
combined with figures fl-0111 the two other parts. Figures without additional text
shall not appear in the POLREP. When part I is used as a warning of a serious
threat, the telex should be headed with the traffic priority word "URGENT"
(URGENT is optional under the Bonn agreement.) I All POLREPs containing
ACKNOWLEDGE figures(5, 60 or 99) should be acknowledged as soon as
possible by the competent national authority. POLREPs for a. specific incident
shall always be terminated by a telex from the reporting State which
indicates that no more operational communication orr that particular
incident call be expected.
CONTENTS
DK 1/1
REMARKS
Each single report should be easily identifiable and the receiving agency should
be in a position to check whether all reports of the incidents in question have been
received. This is done by using a nation
nation- identifier (Dll,, FRG, Ul", PO,Fl, etc)
followed by a stroke system , where the figure before the stroke indicated the
Figure to which the report refers and figure following the str
stroke
oke indicates the
actual number of reports which have been originated oil the incident in question.
POLREP BONN AGREEMENT DK 1/1 indicates the first report from Denmark
of the incident in question in the Boils agreement region.
POLREP BONN AGREEMENT DK 1/
1/22 will, in accordance with the
described
escribed system, then indicate the second report front the same incident. If the
pollution caused by the incident splits up into clearly defined patchespatches in this
example two — the wording POLREP BONN AGREEMENT I now splitting
splittin into
POLREP BONN AGREEMENT 2 & POLREP BONN AGREEMENT 3 " should
be indicated in the last report on the incident identified by figure I preceding the
stroke.
The first reports oil the two patches originating from the incident: first reported
will
DK 1/1
Each single report should be easily identifiable and the receiving agency should be in a
position to check whether all reports of the incidents in question have been received.
This is done by using a nation
nation- identifier (Dll,, FRG, Ul", PO,Fl, etc) followed
foll
by a
stroke system , where the figure before the stroke indicated the Figure to which the
report refers and figure following the stroke indicates the actual number of reports
which have been originated oil the incident in question. POLREP BONN
AGREEMENT
ENT DK 1/1 indicates the first report from Denmark of the incident in
question in the Boils agreement region.
POLREP BONN AGREEMENT DK 1/2 will, in accordance with the described
system, then indicate the second report front the same incident. If the pollution caused
by the incident splits up into clearly defined patches
patches- in this example two — the
wording POLREP BONN AGREEMENT I now splitting into POLREP BONN
AGREEMENT 2 & POLREP BONN AGREEMENT 3 " should be indicated in the last
report on the incident identified
identified by figure I preceding the stroke.
The first reports oil the two patches originating from the incident: first reported will
CONTENTS
DK 1/1
REMARKS
Each single report should be easily identifiable and the receiving agency should be in a
position to check whether all reports of the incidents in question have been received.
This is done by using a nation
nation- identifier (Dll,, FRG, Ul", PO,Fl, etc) followed by a
stroke system , where the figure before the stroke indicated the Figure to which the
report refers and figure following the stroke indicates the actual number of reports
which have been originated oil the incident in question. POLREP BONN
AGREEMENT DK 1/1 indicates the first report from Denmark of the incident in
question in the Boils agreement
a
region.
POLREP BONN AGREEMENT DK 1/2 will, in accordance with the described
system, then indicate the second report front the same incident. If the pollution caused
by the incident splits up into clearly defined patches
patches- in this example two — the
wording POLREP BONN AGREEMENT I now splitting into POLREP BONN
AGREEMENT 2 & POLREP BONN AGREEMENT 3 " should be indicated in the last
report on the incident identified by figure I preceding the stroke.
The first reports oil the two patches originating ffrom
rom the incident: first reported will
CONTENTS
DK 1/1
REMARKS
Each single report should be easily identifiable and the receiving agency should be in a
CONTENTS
1. Date and
time
2. Position
3. Incident
4. Outflow
5. Acknowledge
position to check whether all reports of the incidents in question have been received.
This is done by using a nation
nation- identifier (Dll,, FRG, Ul", PO,Fl, etc) followed by a
stroke system , where the figure before the stroke indicated the Figure to which the
report refers and figure following the str
stroke
oke indicates the actual number of reports
which have been originated oil the incident in question. POLREP BONN
AGREEMENT DK 1/1 indicates the first report from Denmark of the incident in
question in the Boils agreement region.
POLREP BONN AGREEMENT DK 1/
1/22 will, in accordance with the described
system, then indicate the second report front the same incident. If the pollution caused
by the incident splits up into clearly defined patches
patches- in this example two — the
wording POLREP BONN AGREEMENT I now splitting
splitting into POLREP BONN
AGREEMENT 2 & POLREP BONN AGREEMENT 3 " should be indicated in the last
report on the incident identified by figure I preceding the stroke.
The first reports oil the two patches originating from the incident: first reported will
PART I (POLWARN)
REMARKS
The date of the month as well as the time of the day when the incident took place or,
if the cause of the pollution is not known, the time of the observation should be
stated with six figures. Time should be stated as GMT. for example 0919007 (i.e.
the 9"' of the relevant figures at 1900 GMT)
Indicates the main position of the incident in latitude and longitude in degrees and
minutes and may, in addition, give the bearing of and the distance from the location
known by the receiver.
The nature of the incident should be stated here, such as BLOWOUT, TANKER
GROUNDING, TANKER COLLISION, OIL SLICK, ETC.
The nature of the pollution, such as CRUDE OIL, CHLORINE,
DINITROPHENOL, ETC as well as the total quantity in tons of the outflow and / or
flow rate as well as the risk of further outflow. If there is no pollution but a pollution
threat, the words NOT YET followed by the name of the substance, for example
NOT YET FUEL OIL, should be stated.
When this figure is used the telex should be acknowledged as soon as possible by
the competent national authority.
PART II (POLINF)
40. Date and time No. 40 relates to the situation described in figure 41 to 60 if it varies from fig.I.
41. Position and /
Indicates the main position of the pollution in latitude and longitude in degrees and
or extent of
minutes and may, in addition, give the distance & bearing of some prominent
Pollution oil
landmark to the receiver if other than indicate in fig. 2. Estimated amount of
above/ in the sea
pollution ( e.g. size of polluted areas, number tonnes of oil spilled if other than
indicated in fig. 4, or number of containers, drums, etc. lost). Indicates length and
width of slick, in nautical
naut
miles, if not indicated in fig. 2.
42. Characteristics Give type of pollution, e.g. type of oil with its viscosity and pour point, packaged
of pollution
or bull< chemicals sewage. For chemicals, give proper name or United Nations
Number, if known. For all, give also appearance, e.g. liquid, floating solid, liquid
oil, semi-liquid sludge, tarry lumps, weathered oil, discoloration of sea, visible
vapour. Any markings oil drums, containers etc should be given.
43. Source and e.g. from
om vessel or other undertaking, if from vessel, say whether as a result of a
cause of pollution deliberate discharge or casualty. If the latter, give brief description. Where
possible, give name, type , size, call sign, nationality and port of registration of
polluting vessel.
l. If vessel is proceeding oil its way, give course, speed and
destination.
44. Wind direction Indicates wind direction in deg. And speed in m/s . 'File direction always
and speed
indicates from where the wind is blowing
CONTENTS
45. Current
direction & speed
and/ or Tide
46. Sea state and
visibility
47.
Drift
of
Pollution
REMARKS
Indicates current direction in degrees and speed in knots and tenths of knot. The
direction always indicates the direction in which the current is flowing.
flowi
48. Forecast of
likely effect of
pollution and zones
affected
49. Identity of
observer/ reporter,
Identity of ships on
scene
50. Action taken
51. Photographs or
samples
52. Names of other
States and
Organisations
informed
53-59.
e.g. arrival on beach, with estimated timing. Results of mathematical
model.
60. Acknowledge
80. Date & time
81. Request for
assistance
82. Cost
83.
Sea state indicated as wave height in meters. Visibility in nautical miles.
Indicates drift codes and speed of pollution in degrees and in knots and tenths
of knots. In case of air pollution( Gas cloud) drift speed in indicated in m/s)
Indicated who has reported the incident. If a ship, its name, home port,
flag & calll sign must be given. Ships oil scene can also be indicated under
this item by name, home port, flag and call sign, especially if the polluter
can not be identified and the spill is considered
onsidered to be the recent origin.
o
Any action taken for the disposal of the pollution.
Indicates if photographs or samples from the pollution have been taken,
Telex no. of the sampling authority should be given.
Spare for any other relevant information( e.g. Results of sample or
photographic analysis, results of inspections of surveyors, statements of
ships personnel
nel etc.
When this figure is used the telex should be acknowledged as soon as
possible by the competent national authority.
No. 80 is related to the situation described below, if it varies from figures
and/or 40
Part- III (POLFAC)
Type and amount of assistance required in the form of
• Specified equipments
• Specified equipments with trained personnel
• Complete strike teams
• Personnel with special expertise with indication of country requested
Requirements for cost information to requesting country of delivered
assistance
Pre- Information concerning Custom clearance, access to territorial waters,
arrangements for
the delivery of
assistance
84.
To
where
assistance should
be rendered and
how
85, Names of other
states
and
Organization
86. Change of
command
87. Exchange of
Information
88-89
99. Acknowledge
etc, in the requesting
Information concerning the delivery of assistance e.g. rendezvous at sea,
with information oil frequencies to be used, call sign and name of
Supreme On Scene Commander of the requesting country, or land based
authorities with no., telex no. and contact person
Only to be filled
filled-in
in if not covered by figure 81, e.g. if further assistance is
later needed-by
by other states.
When a substantial part of an oil pollution or serious threat of oil
pollution moves or has moved in to the zone of another Contracting Party,
the country which has exercised the supreme command of the operation
may request the other county to take over the supreme
eme command
When a mutual agreement has been reached between two parties on a
change of supreme
upreme command, the country transferring the supreme
command should give a report on all relevant information pertaining to
the operation to the Country taking over the command.
Spare for any other relevant requirements or instructions
When this figure is used the telex should be acknowledged as soon as the
competent national authority
FUNCTIONAL RESPONSIBILITIES ALLOCATED TO MINISTRIES/ DEPARTMENT AS PER DECISION TAKEN AT A MEETING OF THE
COMMITTEE OF SECRETARIES ON 04 Nov. 93.
MINISTRY/
DEPARTMENT
AGENCY
MINISTRY OF
ENVIRONMENT
AND FOREST
MINISTRY OF
SHIPPING
RESPONSIBILITIES AS PER
ALLOCATION OF BUSINESS RULES
FUNCTIONAL RESPONSIBILITIES ALLOCATED.
Environment and ecology , including Environment and ecology , including environment in coastal waters , in
environment in coastal waters , in mangroves mangroves , coral reefs and especially
coral reef but excluding marine environment
of the high seas
1. Enactment of legislation for preven
prevention and control of
marine pollution from land and sea based sources.
2. Prevention and control of marine pollution at source, on
Land or the sea.
3. Monitoring of pollution upto the shore.
4. Cleaning of beaches affected by oil pollution through
Coastal states and Union Territories.
1. Maritime Shipping and navigation
1.Prevention and control of pollution arising
2. Administration of Indian Ports Act, 1908
from ships all over the sea including the major ports areas.
and ports declared as major ports
2. Enactment and administration of the legislation related to prevention
control and combating of pollution arising from ships.
3.Functions through DG ( Shipping).
To comply with provision made in section 356 G(1) and (2) of
Merchant Shipping Act'1958 ( Amendment) for the purpose of
(a)Inspection of construction of ships and tankers in order to comply
with provision of MARPOL 73/78 or of the other convention on
maritime pollution formulated by IMO and/or other related bodies ,
Merchant Shipping Act and issue of necessary certificates , and
(b)Penalising the offenders apprehended by the Indian Coast Guard and port
authority for violations of the above provisions of the Act including
includin
processing of pollution damage claims etc.
4. Functions through major port authorities within port limits
(a)Inspection of oil record books
(b)Apprehending of violators of anti
anti- pollution provisions mentioned
under section 356 G(1) and (2) of the Me
Merchant Shipping Act.
(c)Checking
Checking of vessels for carrying necessary insurance certificate
against oil pollution damage.
MINISTRY OF
1. EXPLORATION FOR AND EXPLOITATION
PETROLEUM AND
OF PETROLEUM RESOURCES INCLUDING
NATURAL GAS
NATURAL GAS
2. PLAN WING, DEVELOPMENT AND
REGULATION OF OIL FIELD SERVICES
3. OIL REFINERIES,
FINERIES, INCLUDING LU
LUBE
(d)Empowered to handle necessary anti pollution provisions mentioned
under Indian Ports Act' 1908 ( Amendment ).
(e)Monitoring and combating of oil pollution in the port areas.
1. COMBATING OF OIL POLLUTION AROUND OFFSHORE
EXPLORATION AND PRODUCTION PLATFORM UPTO 500 MTR.
2. COMBATING OF OIL POLLUTION AROUND COASTAL
REFINERIES THROUGH THE CONCERNED REFINERIES
DEPARTMENT OF
OCEAN DEVELOPMENT
MINISTRY OF DEFENCE
PLANTS
1. Policies including co
co-ordination regulatory
measures and development relating to
prevention, conservation and protection of
oceans
Indian Coast Guard Organisation
Scientific monitoring of marine pollution arising from land based , ship
shipbased and other resources in various maritime zones including coastal
waters , but excluding monitoring of oil pollution within the limits of
major ports , oil platforms installations and structures.
2. Surveillance of maritime zones
zone against oil spills.
3. Combating oil spills in various maritime zones except in the waters of
major ports
4. Central Co-ordinating
ordinating agency for combating of oil pollution in the
coastal and Co-ordinating
ordinating agency combating maritime environment of
various maritime zones of the country.
5. Implementation of national contingency plan for oil spill disaster.
6. ( Following) controlling activities in various maritime zones except
within the limits major ports:(a) Inspection of oil record books
(b) Apprehending
ending violators of anti
anti- pollution provisions mentioned under
sections 356 G(1) and (2) of the Merchant Act.
(c) Checking of vessels for carrying necessary insurance certificates
against oil pollution damage.
OIL SPILL EQUIPMENT AVAILABLE WITH BORL VADINAR:
Item Description
Qty
1
Inter-tidal
tidal Boom
600m
2
Coastal Boom
600m
3
Disc Skimmer
1 no,
4
Mop Skimmer
1. no.
5
Dispersant Spray Sets
2 sets
6
On-Shore
Shore cleaning System
1 no.
7
Floating Tank 25 m3
2 nos.
8
Floating Tank 12.5m3
2 nos.
9
Off-loading
loading Pump
1 no.
S.No.
OIL SPILL CONSUMABLES AVAILABLE WITH BORL VADINAR:
S.No
01
02
03
04
Item Description
Oil Spill Dispersant
Oil absorbent pillow (1.5'xl'x5")
Oil absorbent boom (length-10'x dia-7")
Oil absorbent sheet (1.5'xI.5')
Qty.
2000 Ltr
80 Nos
130 Nos
767 Nos
Classifications of Oil Handled at Vadinar
Parameter
Types of Crude Oil with typical values
Low Sulphur
High Sulphur
Bombay High
Gravity API
32.5 - 36.3
24.7 - 33.8
39.35
Sulphur % weight
0.12 - 1.38
1.35 - 4.52
0.17
Viscosity in cst
11.5 at 20 deg. C
10 - 37 at 70 deg. F
24 at 75 deg. F
A.
Type of Crude oil
Arabian Heavy
Arabian
High Sulphur Oil
Origin
Specification
Gravity API
27.9
Sulphur Wt.%
2.85
Rastanura
Pour Point .F
20
Saudi Arabia
RVP PSI
7.5
Kin. Vis. Cst 70.17
37.0
@ 100.E
19.0
Gravity API ,
33.4
Sulphur Wt.%
1.79
Pour Point .F
30
RVP PSI
3.6
Kin. Vis. Cst 701
10.2
@ 1001
6.25
Rastanura
Gravity API
Arabian Medium
Sulphur Wt.%
30.8
Rastanura
Pour Point.F + 5
2.40
Saudi Arabia
RVP PSI 3.2
16.2
Kin, Vis.cst 70.F
9.41
@ 100.F
Basrah Heavy
Basrah Light
Iraq
Gravity API
24.7
Sulphur Wt.%
3.5
Pour Point.0
30
Kin.Vis @ 10.0 cst
86.3
C4 & lighter wt %
0.08
Gravity API
33.7
Klier-alArnaya
alArnaya
SIUIPIILII- wt.%
1.95
Piled structure
Pour Point .0
15
In Gulf Yandu
Kin Vis cst @ I 0.c
15.0
C4 & Lighter wt.%
1.3
Pension
Gulf
Type of Crude oil
Basrah Medium
Dubai
Suez Mix (Egypt)
Hout
Kuwait
Origin Lordport
Specification
Gravity API
31.1
Mina-al
al-Bala
Sulphur Wt.%
2.58
Sea terminal
Pour Point dec,
C 30
Persian Gulf
Kin Vis Cst @ 10.0
41
C4 & Lighter wt.%
1.6
Gravity API
31.05
Sulphur Wt.%
2.0
Kin.Vis.Cst @ 20.0
12.82
Carbon wt. %
4.62
Asphaltene wt 1%,
1.70
RVP @ 40.0
7.05
Pour Point .0
9
Gravity API
31.9
Sulphur Wt.%
4.52
FVP psi
8.3
Pour Point .F
35
Rans Carbon wt%
4.4
Kin.Vis.cst @100.F
8.74
Cl-05/vol yield
5.48
Gravity API
32.8
Sulphur Wt.%
1.90
FV1 psi
4.6
Sea Berth Off
Pour Point. F
-13.0
Ras AI Khaiji
Kin.Vis cst 0 86.F
9.88
Carbon content wt%
5.01
Asphaltene wt%
1.65
Wax content wt%
3.2
Gravity API
31.4
VIS SUV Sec at 100.F
58.1
Pour Point .F
+5
Slulphur wt.%
2.52
Fateh, UAE
Ras Shukhair
Mina Al Ahmadi
Type of Crude oil
Origin Lordport
Iranian Heavy
Kharg Island
Iranian Light
Kharg Island
Specification
Gravity
Sulphur Wt.%
Pour Point °F
V is.cst 70 °F
Yield Volume %
Gravity
Sulphur Wt.%
Pour Point .
Vis.cst 70°F
31.0
1.65
-5
16.84
2.38
33.8
1.35
-20
10,58
Gravity
Sulphur Wt.%
Pour Point .F
RVII psi
ViS.SUS.wt 60°F
Yield Volume %
Gravity
Sulphur Wt.%
Pour Point
RVP
Vis at 20°C
Gravity
Slulphur wt.%
POUT- Point
RVP
Vis at 59°C
36.3
0.79
- 15
4.2
64.8
3.63
32.5
1.38
-23°C
49.2
11.5
35.8
0.12
-45°C
6.0
6.76
B. Low Sulphur Oil
Oman Blend
Mina Al Fahal
Soviet Blend
Novorossysk
Black Sea
Negerian
Qua lboe
C.
BOMBAY HIGH CRUDE OIL
a.
Physico-Chemical
Chemical Prosperties:
Density, Kg/Litre at 15°C
Specific gravity at 60/60°F
API gravity at 60°F
RVP Kg/cm2 at 38°C
Pour Point °C (Neat Crude)
0.8278
0.8282
39.35
0.34
+30
Kinematic viscosity cst at
37.8 °C (100°F)
40.0°C
50°C
Water Content, % Vol.
Salt Content, % wt
Lb/1000 bbl
Sulpur total, % wt.
Nitrogen, total % wt.
Carbon residue (Conradson), % wt.
Asphaltene, % wt.
Ash content % wt
Wax content, (EH), % wt.
Congealing point of wax, °C
Water & sediment by Centrifuge %wt
Total acidity, mg/KOH/g
/gm
Inorganic acidity, nig KOH/gm
Characterization.
ation. factor K(uop)
3.75
3.28
2.24
0.15
0.0032
11
0.17
0.015
1.2
0.28
0.01
14.7
58.0
0.2
0.15
Nil
11.70
b.
Thermal properties:
Specific heat
Fluid conductivity
Vapour pressure at 30°C
Thermal expansion coefficient
c.
0.475 Keal / kg °C
0.470 Keal / kg °C
at 20 °C
0.12 Keal / hr M °C
3.5 psi
0.000860 Per °C
Characteristic of Panna/Mukta crude oil
a) Density @ 15'C/g/inl (weighted average)
b) API gravity @ 60°F Psi
c) Reid vapour pressure @100 'F Psi
(determined for middle sample of tank)
d) Water and sediment % Vol water content
e) salt content as NACL loss/ 1000 bbl
f) Pour point °F
Method
IP-60
Calculated
Results
0.8304
38.8
IP-69
4.0
% val
IP-77
IP-15
IP-75
75
Not checked
70
LIST OF IMPORTANT
TELEPHONE NUMBERS
LIST OF IMPORTANT TELEPHONE NUMBERS OF GOVT.
OFFICIALS RELATED TO SPILL COMBATING
S.N. DESCRIPTION
1
DISTRICT COLLECTOR,
JAMNAGAR
2.
COLLECTOR OFFICE
JAMNAGAR (0288)
SUPERINTENDENT OF POLICE,
JAMNAGAR (0288)
3.
4.
5
6.
7.
8.,
9.
10.
11.
12.
13.
14.
MUNICIPAL FIRE
IRE STATION,
JAMNAGAR (0288)
.RGIONAL OICER, GUJARAT
POLLUTIOB CONTROR BOARD,
JAMNAGAR (0288)
CONSERVATOR OF OREST,
JAMNAGAR (0288)
POLICE OUTPOST,VADONAR
(0288)
KPT CONTROL TOWER,
OWER,
VADINAR (0288)
DEPUTY SUPERINTENDENT OF
POLICE,KHAMBALIA (0288)
DEPUTY COLLECTOR,
KHAMBALIA (0288)
COMMANDER COAST GUARD,
PORBANDAR (0288)
GUJARAT POLLUTION
CONTROL BOARD,
GADHINAGAR (079)
CHIEF CONSERVATOR OF
FOREST,
GANDHINAGAR (079)
DIRECTOR ENVIRONMENT,
GOVT. OF GUJARAT.GANDHINAGAR
TELEPHONE NO.
OFFICE
RESIDENCE
2555869
2554059
MOB:
9427306210
2557601-5
---------------
FAX NO.
2555899
2555899
2556382
2550101
2555868
MOB:
9427305071
----------------
2752366
2540741
2753540
2552077
2553327
2679371
256541
-----------------
-----------------
256555
-----------------
-----------------
234262
234726
234262
234577
234714
234577
2554203
-------------
224234
2244056
----
23232156
23254123
----
23229917
23251062
----
23252156
2241794/
2240958
23222756/
23222095
LIST OF IMPORTANT TELEPHONE NUMBERS OF GOVT.
OFFICIALS RELATED TO SPILL COMBATING
S.N. DESCRIPTON
15.
16.
17.
18.
19
CG, STATION, VADINAR.
COM.KPT,VADINAR.
HEAD (ENVIRONMENT),RIL,
(Mr. Kannan)
RPL, PORT OPERATION
CENTER
MUNDRAPORT (PORT
OPERATION CENTER)
TELEPONE NO.
FAX NO.
OFFICE
RESIDENCE
256560/256579
256534
256560
256749
256522
256540
95288-3012152
9528333012199
95288-288270
02838-288201to
288207,02838220033
Important Telephone Numbers of VOTL Marin Operation (ESSAR)
S.N. NAME
1.
Capt KV Balasbramanian
2.
Capt Deepak Sachdeva
3.
Capt DK Mishira
4.
5.
Capt Deep Saxena
V Gopalakrishnan
6.
Control room
7.
Control room fax
DESIG
Head marine
Facilities
Head-Marine
Operations
Head_Port
Facility
Security
Port Captain
Admin
Officer
Shift
-incharge
MOBILE NO.
TEL (OFF)
02833-241777
241777 9979891407
02833-241777
241777 9925153618
02833-241780
241780 9909021183
02833-241776
241776 9909021113
02833-241779
241779 9979891335
02833-241775
241775 9979868460
02833-241779
241779
Annexure 8
Maps
69°38'0"E
69°40'0"E
69°42'0"E
69°44'0"E
69°46'0"E
69°48'0"E
69°50'0"E
Land Use Map of Study Area
22°30'0"N
Legend
Class
22°28'0"N
22°28'0"N
22°30'0"N
Within 10 km Rdiaus of the BORL COT
10 Km Radius
Agriculture Land
Gulf of Kutchh
22°26'0"N
22°26'0"N
Barren Land
Industrial Area
Mangrove
BORL COT
Salt Pan
22°24'0"N
22°24'0"N
!
Settlement
22°22'0"N
Water Body
Ü
22°20'0"N
22°20'0"N
22°22'0"N
Tidal Flats
BORL COT
69°38'0"E
22°18'0"N
22°18'0"N
0
69°40'0"E
69°42'0"E
69°44'0"E
69°46'0"E
69°48'0"E
69°50'0"E
1:50,000
4
8
Kilometers
DHI (India) Water
&
Environment Pvt. Ltd.
69°38'0"E
69°40'0"E
69°42'0"E
69°44'0"E
69°46'0"E
69°48'0"E
69°50'0"E
Land Use Map of Study Area
22°30'0"N
Legend
Class
22°28'0"N
22°28'0"N
22°30'0"N
Within 10 km Rdiaus of the BORL COT
10 Km Radius
Agriculture Land
Gulf of Kutchh
22°26'0"N
22°26'0"N
Barren Land
Industrial Area
Mangrove
BORL COT
Salt Pan
22°24'0"N
22°24'0"N
!
Settlement
22°22'0"N
Water Body
Ü
22°20'0"N
22°20'0"N
22°22'0"N
Tidal Flats
BORL COT
69°38'0"E
22°18'0"N
22°18'0"N
0
69°40'0"E
69°42'0"E
69°44'0"E
69°46'0"E
69°48'0"E
69°50'0"E
1:50,000
4
8
Kilometers
DHI (India) Water
&
Environment Pvt. Ltd.
69°44'0"E
69°46'0"E
69°48'0"E
22°28'0"N
22°28'0"N
69°42'0"E
Location of Villages
Within 5Km radius of BORL COT
22°26'0"N
22°26'0"N
Legend
Villages
d
5Km radius
Satellite Image (IRS LISS 3)
RGB
Red:
Band_3
Green: Band_2
22°24'0"N
22°24'0"N
Vadinar
Blue: Band_1
d
Singach
d
Ü
BORL COT
1:50,000
Bharana
d
22°22'0"N
22°22'0"N
Zankhar
d
Timbdi
69°44'0"E
1
2
4
Kilometers
DHI (India) Water
&
Environment Pvt. Ltd.
d
69°42'0"E
0
69°46'0"E
69°48'0"E
Annexure 9
Complaint Handling Mechanism
1.0
PURPOSE
To establish an efficient and effective customer
compliant handling system in respect of complaints
made by customers relating to product and/or product
related service; arising out of a deviation from the BORL
Quality, environmental, health & Safety performance or
as a result of observations by statutory / regulatory
bodies and/or any other interested party.
2.0
SCOPE
All complaints received in the BORL from customers
and/or statutory/ regulatory bodies and/or any other
interested parties.
3.0
RESPONSIBILITY
Complaints on Product and/or product service and
Environmental, Health & Safety performance, received
from customers and/or end-users / interested parties
are categorized and accordingly handled as under:
Sr.
No.
a.
Note:
4.0
Category of Complaint
Complaints related
specifications
to
the
suitability
of
product HOD – TS/BDT.
b.
Complaints related to the specifications of the delivered Area–in–charge –
product
BDT
c.
Complaints related to product delivery and post delivery HOD – BDT
activities
d.
Complaints related to environmental issues
HOD - TS
e.
Complaints related to health & safety issues
HOD (F&S)
The overall responsibility for all the actions, however, belongs to the Departmental or
Section Head of the area which deals with the complaint in co-ordination with MRIMS.
Specific other responsibilities are defined in ‘DETAILS’ under 6.3 & 6.4
PERFORMANCE CRITERIA
Customer Compliant Registers
IMS Complaint Register - Environmental
IMS Complaint Register - OHS
Customer complaint Redressal Form
5.0
Handled by
CROSS REFERENCE
BDT and TS.
Section Head - E & E
Section Head / VP (F&S)
BDT and TS. / Section Head-E&E / VP
(F&S)
ISO 9001:2008 Clause 8.2.1 Customer Satisfaction
6.0
DETAILS
6.1
DEFINITIONS
Customers:
The different departments/sections in the Marketing setup of BORL.
End-user:
Any individual, industry, institution, Commercial or social
establishment, government organization or Private Company to whom
the products of the BORL are sold or transferred
Other interested party: This includes employees, contractors & vendors, customers,
residents in the neighborhood of the BORL, stakeholders and any other
individual/organization Operative or affected by the BORL
environmental performance.
6.2
Complaints are received through correspondence or on telephone or in person. They
may be addressed to the person responsible (see 3.0 above) or to any other individual in
the BORL who then effectively communicates the complaint to the person responsible
and to the MR-IMS. A complaint about the environmental, health & safety performance
of the BORL, made by the Statutory Authorities, is received and referred to the MR-IMS
by the Section Head -E&E and F&S.
6.3
Complaints related to the product or product related services are reviewed by the
responsible person (see 3.0 above) and, if required, clarity about the nature of the
complaint is first obtained from the complainant. He/she also consults the Customer, if
the complaint is received from an end-user to ensure that there is no duplication of
effort and to safeguard any other interests of BORL
6.3.1
6.3.2
6.3.3
6.3.4
6.3.5
The complaint is then recorded by the responsible person in the Customer
Complaint Register maintained by him.
An identification number is allocated to the complaint and this is conveyed to
the complainant either in writing or verbally.
This constitutes the
acknowledgement of the complaint. A verbal acknowledgement is recorded.
The responsible person then analyses the complaint and takes appropriate action
to avoid the recurrence of such situations. He/she may consult his/her superiors
in this activity and also seek necessary assistance from the Quality Assurance
laboratory.
Where required, the responsible person shall inform the customer of the steps
taken to avoid recurrence of such situations, through designated communication
channels.
Once the action taken to resolve a complaint is found to be effective, a suitable
entry is made in the Customer Complaint Register and the complaint is closed
by the Responsible Person.
6.3.6
6.3.7
6.3.8
The Responsible Person provides the following data to his Section Head/
Departmental Head for inclusion in the ‘Monthly Highlights’:
 Number of customer complaints received in that month
 Number of complaints closed with brief details about their nature &
actions taken.
 Number of ‘open’ complaints and their status.
Responsible Persons compile data about complaints every six months and
analyse the information to establish :
 any specific trends in the complaints
 potential non-conformities
 opportunities for improvement
Results of the analysis carried out as in 6.3.7 above, supported with any
suggestions for preventive action(s) are distributed to the members of the
Steering Committee for discussion at Management Review Meetings.
6.3.9
i.
ii.
iii.
Complaints which do not involve detailed investigations and/or analysis
and/or cross functional involvement are usually closed within seven
days.
Complaints which involve detailed investigation and/or analysis and/or
cross functional involvement are usually closed within thirty days
To have a standardized recording regarding customer complaints, a
uniform format is used which is titled as “Customer complaint Redressal
Form” and shown below:
Sr. No.
External Customer
Date of Receipt
Mode of Receipt
Internal Customer
Name of the Person (Internal Customer)
Description of Complaint
Complaint investigated by
Finding of the Investigation
Corrective (Immediate) Action taken
Steps to avoid recurrence
Current Status
Date of Closure
Attachments (Description)
6.4
Telephonic / Verbal / E-mail
I&C / Supplies / Etc.
TS / BDT etc.
Closed / Open
Complaints about the environmental, health & safety performance are clarified, if necessary
and then recorded in the ‘IMS Complaint Register – Environment / IMS Complaint Register
- OHS and suitably acknowledged by HOD (F&S) /TS
Sr.
No.
a.
Action to be taken
Review the complaint and refer to the Operative department(s)
responsible for attending to such complaints
Responsibility
VP
(F&S)/Section
Head(E&E)
Operative
HODs / MRIMS
b.
Examine the complaint to determine the cause of the complaint,
collect further data if required and decide corrective and
preventive action(s).
c.
If corrective and preventive action(s) require any review of
targets, additional resources, refer to the Senior MR for review by
a committee consisting of HOD (Tech.), Sec. Head (Q.A. Lab) and
HODs of interfacing departments.
Operative
HODs /MRIMS
d.
Review the targets and Environmental / OHS Management
Programmes where necessary for corrective action.
IMS - MRC
e.
Take suitable corrective and preventive action and where
necessary modify / initiate ‘Environmental/OHS Management
Programmes’.
Operative
HODs /MRIMS
f.
Send suitable reply to interested parties / statutory authorities,
where necessary and where possible substantiate the reply with
data and proposed programmes, if any.
VP
(F&S)/Section
Head(E&E)
g.
Update ‘QEMS/OHS Complaint Register’ and close the complaint
after necessary corrective and preventive action has been taken.
h.
Submit status of complaints, including corrective & preventive
actions taken and relevant communication with respect to
complaint for review during Management Review Meetings.
VP
(F&S)/Section
Head(E&E) /
MR-IMS
MR-IMS
i.
Verify the status of pending complaints related to the IMS
performance of the BORL once in three months and follow up
with Operative personnel for necessary action and timely
completion.
7.0
FORMS
IMSP / F03: IMS Complaint Register
8.0
RECORDS
MR-IMS
a. Customer Complaints Register with BDT & TS.
b. Reports of investigations/analysis along with records of the results of corrective
and/or preventive actions implemented
c. IMS Complaint Register - Environmental with E&E
d. IMS Complaint Register - OHS with F&S
e. Customer complaint re-dressal Form maintained by BDT and TS.
All the above records are to be retained for a period of three years after the respective
complaint has been closed.
9.0
CHECKING, CORRECTIVE AND PREVENTIVE ACTIONS
HODs / Section Heads - BDT and TS Departments Section Head - E&E / Section Head
/ VP (F&S) shall ensure effective implementation of the above procedure, and in case of
any deviations, shall take appropriate corrective and preventive actions, The record of
deviation and reasons shall be maintained.
Annexure 10
Plates
BEELARPUR
COLONY
The drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that
they will not be reproduced, copied, exhibited or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use.
I. O. C.
izLrqr vkjs[k ,oa blesa fufgr fMt+kbu bathfu;LkZ bafM;k fyfeVsM dh LkaifRr gSA ;s ek= m/kkj fn, x, gSa vkSj m/kkjdrkZ us ;g Li"V Lke>kSrk fd;k gS fd u rks mUgsa iqu% eqfnzr fd;kk tk,xk] u udy dh tk,xh] u
m/kkj fn, tk,axs] u iznf'kZr fd, tk,axs vkSj u gh Lkhfer vkSj futh iz;ksx ds vykok budk dksbZ vU; iz;ksx gksxk vkSj ;g iz;ksx m/kkj nsus okys }kjk m/kkjdrkZ dks fyf[kr :i esa nh xbZ Lkgefr Lks gksxk A
TANK
FARM
REF. DWG. NO.
DATE
SCALE
REFERENCE DRAWING TITLE
NOTES :-
PARKING
REVISIONS
JOB NO.
DRN
UNIT DEPT. SECT.
BY
CHKD APPD
Hkkjr vkseku fjQkbujh fyfeVsM
chuk fjQkbujh ifj;kstuk
dPpk rsy VfeZuy
oknhukj
lEiw.kZ Hkw[k.M ;kstuk
DWG. NO.
1-1641-0500 REV.0
REV.
A0-1189 x 841