Diocese of Toledo - St. Joseph School

Diocese
of Toledo
OFFICE OF CHILD & YOUTH PROTECTION
AND VICTIM ASSISTANCE
"Pope Francis has made it clear that the Church
must hold the protection of minors amongst her highest priorities."
Fr. Federico Lombardi, SJ
Dear Volunteers:
Thank you for your continued support of our parishes and schools. It is our sacred duty to protect the
youth that attend our parishes and schools. With this in mind and our continued diligence toward a safe
environment for our youth, the Diocese of Toledo implemented a new process of training and background
checks for our employees and volunteers that became effective July 1, 2016.
As of July 1, 2016, all volunteers in our school and those in our parishes whose service brings them
into contact with children are required to fulfill the following:
1) Read and Sign Expectations for All those who Minster to Youth
2) Complete a Social Security Number background check, completed by Selection.com
3) Complete a protecting youth program either online, Protecting God’s Children Online
Awareness Session 3.0 or live workshop, Protecting Youth and All Who Serve Them
All requirements are good for 5 years from the date of completion. The requirements must be renewed
every 5 years. All of these requirements may be fulfilled through the VIRTUS website.
For those of you who are current or past volunteers, you may already have all or some of these requirements
fulfilled. All of our volunteers with background checks and protecting youth courses completed were uploaded
into our VIRTUS database. If you completed these requirements within the last 5 years, you are current for
that particular requirement.
Please check with your parish/school Safe Environment Compliance Officer to see if you currently have an
account and if you are in need of updating any of your requirements.
Sincerely,
Jacqueline R. Maume
Safe Environment Compliance Coordinator
1933 Spielbusch Avenue • Toledo, OH 43604 • 419.244.6711 • www.toledodiocese.org
IF YOU ARE A BRAND NEW VOLUNTEER, start
at
English: https://www.virtusonline.org/virtus/reg_2.cfm?theme=0&org=37396
Spanish: https://www.virtusonline.org/virtus/sp_reg_1.cfm?theme=0%20
There you will set up your account in VIRTUS. You will then complete all 3 components of the
Protecting God's Children program on-line:
1) You will read and electronically acknowledge the Expectation Form,
2) Complete a social security number based background check through Selection.com {$25)
-If you have lived outside of Ohio in the last 5 years there may be additional charges
dependent on the county where you lived.
3) Complete Protecting God's Children On-line Awareness Session 3.0
IF YOU ARE AN EXISTING VOLUNTEER
and have completed a protecting your
course or had a BCI fingerprint background check submitted at any point in your volunteering, those
records should have uploaded t o the new VIRTUS system. Please check with your local
Compliance Officer, Mr. Jim Floyd, at 419-885-5791 he/she will be able verify your account
in VIRTUS and inform you what is needed for you to remain a volunteer.
If you find that your background check and Protecting Youth courses were completed within the last
five years, you do not need to do anything else right now. Recertification is on a five year cycle.
If you find that the dates for your background check and Protecting Youth course are more than five
years old, you are out of compliance and need to go to
https://www.virtusonline.org/virtus/reg_2.cfm?theme=0&org=37396 and renew your
certification.
Virtus New User Registration Instructions
•
Kindly visit https://www.virtusonline.org/virtus/reg_2.cfm?theme=0&org=37396 , and
select Toledo ( Diocese).
•
Create a User ID and Password you can easily remember. E-mail addresses are
suggested for User IDs.
•
Provide all of the information requested, including First, Middle, and Last Name, E-Mail
Address, Home Address, City, State, ZIP, Phone Number, Last Four Digits of SSN, and
Date of Birth. Click Continue.
•
Select the Primary Location where you volunteer (St. Joseph, Sylvania). Click Continue.
•
Your Selected Location(s) are displayed on the screen. Select Yes if you need to add
secondary locations. Otherwise, select No if your list of locations is complete.
•
Select the Roles that you serve at St. Joseph, Sylvania (i.e. Volunteer-School,
Volunteer- Parish). Check all roles that apply.
•
Enter your Title in the box that best describes your role at St. Joseph, Sylvania (School
Volunteer, Room Mom, Hall Monitor, etc.). Click Continue.
•
Select any Additional Roles that you are associated with at St. Joseph, Sylvania. Click
Continue.
•
Read the Expectations Form and provide your electronic signature and today’s date.
Click Continue.
•
Select the Online Training you wish to complete (Protecting God’s Children in English or
Spanish).
•
Click on Begin Background Check to be directed to the Selection.com Fastrax
background check secure website. Click Enter Background Check Info.
•
Complete the Steps within the background check process. The cost is $25. Once you
close the Fastrax screen (“x” in the corner), you will automatically be taken to the online
training course.
•
Click on the Green Circle to begin the Online Training. The course should take about
90 minutes. Upon completion, the last screen will allow you to print a certificate. You will
be able to log back into your account and access the certificate.
If you have additional questions about Virtus Online training, please contact the Virtus Help
Desk at 1-888-847-8870. Thank you! You may also contact Mr. James Floyd, Compliance
Officer, at 419-885-5791, or jfloyd@stjoesylvania.org. If you already volunteer at St. Joseph,
Sylvania and have previously fulfilled requirements for our Safe Environment Program,
contact Jim Floyd to verify current status. Re-certification is required every five years. Thank
you for your patience and cooperation. Remember, this is about the safety of our children.
Revised July 2016
ST. JOSEPH
ONLINE SPIRIT WEAR STORE
NOW OPEN!
(Store closes FRIDAY, September 30)
More colors and sizes available than ever before!
How do I get to the store? Simple.
1. Go to the school website: stjosephschoolsylvania.org
2. Click on the STUDENT LIFE tab. There you will find a link for the Spirit Wear
Store.
TERMS & CONDITIONS
All orders must be placed ONLINE. No paper order forms are available.
Payment:
 Will accept credit cards(Visa, MasterCard, American Express, Discover & Diners
Club)
 PayPal (debit or credit can be used)
 Personal checks (if paying with a check- please reference your order number and
include a copy of your order ) -- Check orders must be turned into the West
Campus office.
All check payments must be received in the West campus school office no later
than September 30th at 3:00pm. Any orders placed that have not been paid for by
the above date and time, will be cancelled.
Please make checks payable to St. Joseph's PTO
***ORDERS WILL BE DELIVERED BETWEEN OCTOBER 24 AND 25 TO YOUR
CHILD(RENS) CLASSROOM. PICKUP WILL BE OCTOBER 24TH FROM 3-6 PM AND
OCTOBER 25 FROM 8AM-11:30AM IN THE WEST CAMPUS MEETING ROOM.***
RETURN POLICY
ALL SALES ARE FINAL -- NO REFUNDS OR EXCHANGES
Any questions, please contact Tracy or Amy at spiritwear@stjoesylvania.org
CYO Basketball at SJS 2016-2017 School Year
The fall basketball season is rapidly approaching. The timeline for SJS CYO basketball is listed
below. Please note on Thursday October 6 from 7:00-8:30 PM in the west campus hallway, we
will be conducting basketball registration. There will be two advantages of registering that night.
First, uniforms sizes will be present for parents considering purchasing a SJS basketball uniform.
Second, athletes registering at this time will entitled to a $5 off the registration fee.
Athletes are reminded that they need to be involved in the religious education program of the
parish in order to be eligible for CYO participation. That means the athletes need to either be
members of the school or involved in the religious education program. If athletes do not fulfill
one of these two requirements, they will not be eligible for CYO participation.
In addition, all athletes must have a CYO player contract as well as a signed acknowledgment
form of the concussion information sheet on file. Players not having a signed player contract
or a concussion acknowledgment form on file will not be allowed to participate until these
requirements are completed. High School players please note that player contracts need to
be completed and on file at the parish office before November 4th or you will not be allowed
to participate in the Open Gyms on November 7th.
CYO player contracts are available at the parish center or online at:
http://toledodiocese.org/images/uploads/page_assets/CYO/policies/20162017%20CYO%20Policies%20Procedures%20with%20links.pdf
(Please refer to page 27).
Concussion information sheets are available at the parish center or online at:
http://toledodiocese.org/images/uploads/page_assets/CYO/policies/20162017%20CYO%20Policies%20Procedures%20with%20links.pdf
(Please refer to page 39).
Concussion acknowledgment forms are available at the parish center or online at:
http://toledodiocese.org/images/uploads/page_assets/CYO/policies/20162017%20CYO%20Policies%20Procedures%20with%20links.pdf
(Please refer to page 41).
If there are any questions, please call basketball coordinators Shane Meyer (419-779-1790)
or Joe Heban (419) 346-0399 or athletic director Jeff Seemann (419-882-0661).
SJS 2016-2017 Basketball Timeline
October 6, 2016
Basketball Registration, West Campus Hallway, 7:00-8:30 PM
October 7, 2016
Grade School Registration Deadline
October 10-12, 2016
Basketball Player Evaluations
October 13, 2016
Basketball Coaches Meeting 7:30 PM West Campus Meeting
Room
October 17-21, 2016
School Intercession Week
October 26, 2016
November 1, 2016
November 4, 2016
November 7, 2016
November 27, 2016
December 3, 2016
December 11, 2016
January 7, 2017
Deadline to Submit CYO Grade School Teams
Grade School Basketball Practices Begin
High School Registration Deadline
High School Open Gyms, East Campus Gym 7-10 PM
8th Grade Basketball Games Begin
5th, 6th, and 7th Grade Basketball Games Begin
High School Basketball Games Begin
3rd and 4th Grade Basketball Games Begin
Registration Fees for Basketball
$70 Grade School
$75 High School
$35 Uniform fee (if necessary)
$15 Late Fee (necessary if fees are submitted after registration deadlines)
Grade School Player Evaluation Times in the West Campus Gym
Monday, October 10, 2016
5:00-5:45 PM 5 Boys
5:45-6:30 PM 6 Boys
6:30-7:30 PM 7 Boys
7:30-8:30 PM 8 Boys
Tuesday October 11, 2016
5:00-5:45 PM 5 Girls
5:45-6:30 PM 6 Girls
6:30-7:30 PM 7 Girls
7:30-8:30 PM 8 Girls
Wednesday October 12 2016
5:00-5:45 PM 3rd Girls
5:45-6:30 PM 4th Girls
6:30-7:15 PM 3rd Boys
7:15-8:00 PM 4th Boys
High School Open Gyms in the East Campus, Monday November 7, 2016
7:00-8:00 PM Girls
8:00-9:00 PM Freshmen and Sophomores
9:00-10:00 PM Juniors and Seniors
9/9/2016
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