postgraduate student registration guide

Transcription

UNIVERSITI
SAINS
MALAYSIA
postgraduate
student
registration
guide
INSTITUTE OF
POSTGRADUATE
STUDIES
Advisor : Abd Hamid Majid
Editor in Chief : Aizat Hisham Ahmad
editorial board
Editors :
Hani Soraya Ahmad
Hj. Sibly Maros
Nur Syazwani Mohd Shariff
Mohammed Aliyu Paiko
postgraduate student
registration guide
INSTITUTE OF
POSTGRADUATE
STUDIES
About Institute Of Postgraduate Studies
1
Signing Up
2
at a glance
Steps To Registration
5
Candidature Matters
7
Money Matters
10
Going Online
12
Fast Facts
14
About Institute of
Postgraduate
Studies
The Institute of Postgraduate Studies (IPS) was officially established
on 16 November 1991 by Universiti Sains Malaysia (USM) as its main
vehicle to strategise, manage and monitor all matters pertaining to
postgraduate study programmes of the University, with specific focus
to:
(i) increase the number of postgraduate students, and
(ii) ensure the quality of postgraduate education.
Specifically, the functions of the Institute are the following:
Implement the visions, missions and policies of the University.
Adhere to the guidelines advocated by the University
Management and the University Senate.
Function as a secretariat to the Board of Graduate Studies.
Administer all facets of postgraduate activities from the intake
of students, their progress and also the evaluation of theses,
and examinations.
Ensure uniformity in the implementation of various programmes
as well as coordinate and organise thrust courses.
In this Registration Guide, students will find useful information regarding
the pre-registration and registration matters. Most important of all, an
insight into the campus life as a postgraduate student in USM. We
hope the Guide helps students in their planning to embark on a journey
towards their choice of postgraduate studies.
1
Signing
Up
General Guidelines
The following are crucial information which students need to be aware of
before registering with the University:
- Candidates who are offered admission at the Main Campus are required
to register at IPS, Main Campus, Penang.
- Candidates who are offered admission at the Engineering Campus are
required to register at IPS, Engineering Campus, Nibong Tebal, Penang.
- Candidates who are offered admission at the Health Campus are
required to register at IPS, Health Campus, Kubang Kerian, Kelantan.
- Original documents of degree scrolls and certificates must be presented
for verification during registration.
- A full-time or part-time registered student of USM is not allowed to register
for another degree or programme of study with any other university either
locally or abroad.
- Foreign students must ensure that their Student Pass has been approved
by the Immigration Department of Malaysia before entering Malaysia.
Enclose immigration documents to facilitate immigration clearance. Confirm
your acceptance of offer of admission using the relevant form (Form A in the
Appendix) and submit it to IPS immediately. For issues pertaining to immigration
matters, visa, and student pass, contact the Officer-in-Charge at the International
Office, USM.
Duration of Registration
The University has a scheduled time line for registration activities for new
postgraduate students. Please take note of the registration schedule
according to your mode of studies, as stated in your offer package.
For Research Mode Students
- Research mode students who are offered admission to a programme
of study are given one (1) year effective from the date on the offer letter,
to register as a student in this University. The period is inclusive of the
requirement to make all the necessary arrangements before coming to
Malaysia (for international students). If you do not register within one
(1) year, the offer will become automatically void.
2
Signing Up
-
Registration is based on the semester system and the date will be
determined when the student registers. Semester I is from September
- February and Semester II is from March - August. Students are strongly
advised to register at the beginning of a semester.
-
The registration date will take effect based on the following calculations:
If a student registers on or before 15th of the month, the effective date
is the 1st of that month. If a student registers after the 15th of the month,
the effective date is the 1st of the following month.
For Coursework/Mixed Mode Students
- Coursework/Mixed Mode students who are offered admission into a
programme of study are required to register on the date stipulated in the
offer letter. Late registration will not be entertained unless accompanied
by valid justifications.
- Postponement of registration is not allowed except for cases related to
immigration matters.
- Re-application for consideration in the following academic session must
be made for cases where study leave or financial assistance is involved.
Language Requirements and Pre-Requisite Courses
-
-
-
The Bahasa Malaysia I course (LKM 100) is compulsory for all international
students and must be taken and passed prior to graduation. The required
passing grade is C. Registration for the course could be made at the School
of Languages, Literacies and Translation in the University.
A TOEFL score of 550/IELTS 6.0/grade in other equivalent examinations
may be required for certain programmes.
Registration for all pre-requisite courses other than LKM 100 (where
applicable), must be completed within the first week of the first semester.
Candidates need to complete the Pre-requisite form, obtain approval from
the respective School/Centre and submit to IPS together with the evidence
(receipt) of payment.
The registration form IPS/HEP - 05 for pre-requisite courses is available
at IPS.
3
Signing Up
The Smart Card Facility
A smart card will be issued to all registered USM postgraduate students upon
completion of the registration process. The card is non-transferable and can
be used for the following purposes:
- Access to and use of library facilities
- Payment of fees at the Bursary
- Course registration
- Examinations (language or pre-requisite courses)
- Medical treatment at the University's wellness centre /panel clinics /hospitals
- Access to and use of sports facilities
- Other related matters pertaining to authorities, for example, the Immigration
Department and police
Loss of the smart card must be reported immediately to USM Security Office
and IPS. A charge of RM60.00 is applicable for every card replacement.
4
Steps to
Registration
Research Mode
International Candidate
1. Receive the Admission Offer Letter
2. Medical Checkup (Two (2) sets of medical examination report are
required to be completed by the same doctor for USM Wellness
Centre and immigration purposes)
3. Submit the following documents via post to IPS:
a)
Completed confirmation of Acceptance Form (Form A)
b)
Medical examination report (One (1) set for immigration purposes)
c)
Photocopy of all pages of passport (3 sets)
d)
Passport size photograph with blue background (4 copies)
4. Receive the Student Visa/Pass approval
5. Prepare to depart for Malaysia/USM
6. Payment of fees
7. Registration at USM (refer checklist for required documents in Appendix)
8. Get a Smart Card
9. Activate student e-mail account
One week after registration
10. Register at Campus Online Portal
11. Registration complete
Local Candidate
1. Receive the Admission Offer Letter/Web
2. Medical Checkup (1 set of medical report for USM Wellness Centre)
3. Prepare to depart for USM
4. Payment of fees
5. Registration at USM (refer checklist for required documents in Appendix)
6. Get a Smart Card
One week after registration
5
Steps to Registration
Coursework & Mixed Mode
International Candidate
2. Medical Checkup (Two (2) sets of medical examination report are
required to be completed by the same doctor for USM Wellness
Centre and immigration purposes)
3. Submit these following documents via post to IPS:
a) Completed confirmation of Acceptance Form (Form A)
b) Medical examination report (One (1) set for immigration purposes)
c) Photocopy of all pages of passport (3 sets)
d) Passport size photograph with blue background (4 copies)
4. Receive the Student Visa/Pass approval
7. Pre-register course(s) at the Campus Online Portal
8. Check and print bill/s from the Campus Online Portal
9. Payment of fees
10. Prepare to depart for Malaysia/USM
11. Registration and orientation at USM
12. Get a Smart Card
6
Local Candidate
2. Medical Checkup (One (1) set of medical examination report for USM
Wellness Centre)
5. Pre-register course(s) at the Campus Online Portal
6. Check and print bill/(s) from the Campus Online Portal
7. Payment of fees
8. Prepare to depart for USM
9. Registration and orientation at USM
10. Get a Smart Card
Candidature
Matters
Renewal of Registration and Course Registration
It is the student's responsibility to renew his/her registration every semester
and make payment of fees within the period of registration renewal as advised
by IPS. The calendar for registration activities will be published in the
IPS website: www.ips.usm.my before the beginning of every semester.
Research Mode Candidates
- Renewal of registration must be done via the Campus Online Portal. Please
refer to page 41 for details/guide.
- Research Mode candidates are required to submit the Progress Report
online via the Campus Online Portal every semester before they are allowed
to renew their registration. In addition, their respective supervisors are
required to assess their supervisees' performance through the supervisor's
version of Progress Report online, via the Campus Online Portal. Both
supervisee's and supervisor's Progress Reports must be updated before
registration renewal.
- All payments have to be cleared by the stipulated period to avoid late
registration penalty of RM200. (The late registration penalty of RM200
will be charged to the student's account.)
- Candidates who registered online but did not complete payment during
the stipulated period will be considered as registering late and as such,
will be liable for the late registration penalty.
- A copy of payment, bill and scholarship letter for candidates with scholarship
MUST be sent to the Bursary and IPS accordingly by campus (Main/
Engineering/ Health) within the renewal period of every semester.
- In the event that a student fails to renew his/her registration within the
stipulated period (without justifiable reasons), a termination letter will be
issued.
7
Candidature Matters
Coursework and Mixed Mode Candidates
- Registration courses must be done at the Campus Online Portal
(http://campusonline.usm.my) before the beginning of every semester.
Refer to page 41 for relevant information.
- Proof of payment by post or credit card, and copy of bills MUST be sent
to the Bursary and IPS at the respective campuses (Main/ Engineering/
Health). All payments MUST be cleared by the stipulated period to avoid
the late registration penalty of RM200. (The late registration penalty of
RM200 will be charged to the student's account.)
- Candidates who have registered online but did not complete their payment
within the stipulated period will be considered as registering late and as
such, liable for the late registration penalty.
- A copy of the bills and scholarship offer letter (for candidates with
scholarships) MUST be sent to the Bursary and IPS at the respective
campuses (Main/ Engineering/ Health) within the renewal period of every
semester.
- In the event that a student fails to renew his/her registration, within the
stipulated period (without justifiable reasons), a termination letter will be
issued.
- Full-time students must register a minimum of two (2) courses every
semester. Part-time students are required to register a minimum of one
(1) course every semester. This requirement does not apply to the Master
of Medicine students or students who are repeating courses and/or
completing their projects/dissertations.
- Registered course must be indicated by one of the following codes (not
applicable for the Master of Medicine students):
T = Core Course
E = Elective Courses
Z = Language Courses/Pre-requisite Courses
- The number of units to be taken per semester should be confirmed from
the respective Schools/Centres.
8
Candidature Matters
Residential Requirements
-
The residential requirement for a full-time postgraduate candidate is the
duration of the minimum period of his/her candidature.
The minimum period of residential requirement for a part-time Masters or
PhD student is 15 days per academic session.
The Dress Code
A student is advised to observe the rules for the stipulated dress code of the
University and be appropriately attired at all times.
Smart attire
At official functions, lecture halls, tutorial rooms/laboratories, the library,
the Wellness centre, the sports centre, at the Chancellory, cafeteria and
at appointments/meetings with officers. Short/long-sleeved shirts, uniforms,
T-shirts with collars, proper shoes, traditional clothes, e.g., Baju Melayu,
would be appropriate for male. Female clothes should be covered below
knee length, with sleeves and modestly cut necklines.
Casual attire
This is not allowed on the campuses. Female students are not allowed to
wear sleeveless shirts, miniskirts or extremely short shorts and revealing
/skimpy clothes. Japanese slippers should not be worn by all students
while attending classes or interviews, visiting university departments, etc.
Male students should not have long hair that touches the collar.
i.
Sports attire (shorts) may be used in areas allocated for sports only.
ii.
Laboratory coats and other relevant safety clothing are required for
work in the laboratories at all times.
9
Money
Matters
It is the responsibility of a student to ensure that all fees are settled before
registration. Receipts of payments must be produced during registration.
Types of Fees
Registration Fees (payable once only on admission)
Tuition Fees (payable every semester)
Personal Bond (refundable at the end of programme of study,
applicable to international candidates)
10
-
Payment of fees must be paid before registration at the University. For
Research Mode students, the amount of fees payable is stipulated in the
statement of fees enclosed with the offer letter. A receipt reflecting the
payment made can be obtained from the Bursary in IPS.
-
For Coursework and Mixed Mode students, the amount of fees payable
is based on the number of units registered. (Students should seek advice
from the respective School/Programme coordinators for the total number
of units to be registered. Information on the course structures and class
schedules is also available in the Campus Online Portal.)
-
Ensure all details in the receipts obtained for the payment of fees are
complete and accurate.
Money Matters
Methods of Payment
-
Cash payment can be made at the counter of any branch of CIMB Bank
(you are required to complete the Payment Slip to make a payment).
Please ensure a copy of Payment Slip is presented to confirm the payment
made. Please refer to a sample of the Payment Slip in page 39.
-
Payments can also be made online using the CIMB website at
http://.cimbcliks.com.my (for CIMB account holders) or through the
Campus Online Portal under Online Registration Menu at
http://campusonline.usm.my (for credit card and FPX fund transfer).
Ensure that the Tuition Fees Payment Bill and individual Identity Card
numbers are entered correctly in the spaces provided. A copy of the
payment transaction slip must be submitted as confirmation of payment
made.
Payment of fees can be made by cash/cheque or credit card at the
students' account section of the Bursary at the respective campuses for
first time registration upon admission only. Students must ensure that all
payments are made a day before registration and a copy of the receipt
confirming payments made is submitted at the Bursary in IPS.
-
Scholarship/Sponsorship Candidates
-
Holders of scholarships/sponsorships are required to produce their offer
letters from the respective organisations.
A copy of the offer letter MUST be submitted to IPS and the Bursary during
registration and renewal of registration every semester.
International students are required to pay a Personal Bond according to
their countries of origin (Please refer to page 40).
Payment of remaining fees which are not covered by scholarship/sponsorship
(for example, partial scholarship holders) can be made by cash/cheque
or credit card at the students account section of the Bursary at the respective
campuses.
11
Going
Online
Healthy Campus Programme
The Healthy Campus Programme or Program Kampus Sejahtera, a unique
USM innovation, was initiated by the Vice-Chancellor in 2001. However unlike
the healthy campus programmes existing elsewhere, Program Kampus
Sejahtera reaches beyond health to include ideas for sustainable development.
Sejahtera in Malay embraces peace, harmony, tranquility, wellness, and health.
There is no equivalent word for it in the English language. As a concept,
Kampus Sejahtera is meant to guide the entire USM community - from
administrators to lecturers, students and support personnel - to focus their
commitment and responsibility to the University. Every individual has a role
to play through personal initiatives, positive attributes and proactive and
voluntary actions to help in the development of the campus. Team work is
essential and must cut across departments and hierarchies to initiate new
ideas to contribute to its growth. The idea of in-sourcing is an important
mechanism for implementation to tap academic and theoretical knowledge of
in-house expertise for practical applications. All aspects of the programme
require initiatives to be data driven, informed by analysis, and monitored with
complete documentation.
Through the programme, USM has implemented a friendly portal where various
services and information may be accessed by both the staff and the students.
All students are given a unique login ID each to enable them to access their
personal and academic profiles via the Healthy Campus Portal throughout
their studies at the University.
However, since semester II, Academic Session 2010/2011 the Campus Online
system (http://campusonline.usm.my) was introduced for the use of the
entire community in USM, that is, the staff, undergraduate students, students
from the School of Distance Learning and postgraduate students. The Campus
Online System incorporates all the applications in the university, including
online registration, e-cuti, e-perjawatan, kehadiran online, myCPD and others.
Please refer to page 41 for information on how to register in the Campus
Online Portal.
12
Going Online
USM Windows Live E-mail
The student.usm.my Windows Live e-mail service is available for all students.
The University has partnered with Microsoft (Microsoft Live@edu program)
to offer this customised@student.usm.my student e-mail account hosted by
Windows Live Hotmail. Students are able to send and receive e-mails from
any web-connected computer and have one unique account which they may
keep and use after graduation upon the achievement of their academic goals
with the University.
The basic features of the Windows Live service include
E-mail (5 GB) mailbox
Calendar
Skydrive (5 GB web-based virtual hard drive to store and share
documents, files, videos, photos, etc.)
For more information, browse http://student.usm.my
Wireless Connectivity
To connect to the WiFi within the campus network, please go directly to the
Centre for Knowledge, Communication & Technology (Computer Centre),
where officers in charge would assist registered students to configure their
laptops, etc. upon presentation of their smart cards.
13
Fast
Facts
We look forward to welcoming you to the USM community. The following are
FAST FACTS which would assist you in your preparation as a postgraduate
student in USM.
University Campuses
Universiti Sains Malaysia
Main Campus
11800 USM, Pulau Pinang, MALAYSIA
Tel : +604 -653 3888
Engineering Campus
14300 Nibong Tebal, Seberang Perai Selatan,
Pulau Pinang, MALAYSIA
Tel: +604 - 599 5999
Health Campus
16150 Kubang Kerian,
Kelantan, MALAYSIA
Tel: +609 - 767 3000
Office Hours
Campus
Operating Days
Main
Monday - Friday
Office Hours
8.10 am - 5.10 pm
Lunch Break
1.00 pm - 2.00 pm
12.15 pm 2.45pm(Friday)
8.10 am - 5.10 pm
Closed on public holidays
1.00 pm - 2.00 pm
12.15 pm 2.45pm(Friday)
Health
Sunday - Wednesday 8.10 am - 4.55 pm
Thursday
8.10 am - 4.40 pm
1.00 pm - 2.00 pm
Engineering
14
Monday - Friday
Fast Facts
Useful Contacts
Department
Institute of Postgraduate Studies
Campus
All
Telephone
HOTLINE: 1 300 8888 76
(press 1 for postgraduate
students)
Security Department
Main
+604 - 653 3888
Ext.: 4333 / 4334
Engineering
+604 - 599 5999
Ext.: 5030 / 5032 / 5033
Health
+609 - 766 4999
Student Ambassadors
Details available at
http://www.ips.usm.my/ambassador
Royal Malaysian Police
(for emergencies)
+603 - 2031 9999 /
+603 - 2262 7555 /
+603 - 2262 6555
Sungai Nibong Police Station (Pulau Pinang)
+604 - 643 0222
It is also useful to have your supervisor's contact details in case of an emergency.
Quick Links
University Main Website
IPS Website
University Housing Unit (UPPU)
Student Email Site
Immigration Department of Malaysia
Ministry of Foreign Affairs, Malaysia
Road Transport Department
http://www.usm.my
http://www.ips.usm.my
E-mail : uppu@usm.my
http://www.student.my
http://www.imi.gov.my
http://www.kln.gov.my
http://portal.jpj.gov.my
15
Fast Facts
Student Ambassador
The Student Ambassadors comprise a group of volunteers who promote USM
and serve as the liaison between the university and prospective students.
Postgraduate students from Uzbekistan, Pakistan, Indonesia, Jordan, Iran,
India, Bangladesh, China, Maldives, Nigeria, and Malaysia have since been
selected to be part of this programme. You may get in touch with any student
ambassador before arrival, to seek advice on the Malaysian lifestyle and make
other enquiries as well. A student ambassador could also assist to get you in
touch with a current student from your country for advice on various related
matters.
A list of current student ambassadors is available at
http://www.ips.usm.my/ambassador/
Pre-Arrival Preparation
Immigration and Passport Control for International Students
The Division of Academic & International Affairs handles all the immigration
and visa matters for international students of USM.
Prior to students' entry to Malaysia, please ensure that you have
1. A valid International Passport with at least one year validity.
2. An Offer Letter from USM.
3. Approval Letter from the Malaysian Immigration Department (if any).
Regardless of your port of entry, you MUST go through immigration and
passport control. At passport control, you are required to present your Offer
Letter and Approval Letter from the Malaysian Immigration Department (if
any), respectively, to the Immigration officer who will stamp your passport for
a tourist visa valid for between 2 weeks to 3 months, depending on your
country of origin.
Upon arrival in USM, please proceed immediately to the international office
for student pass sticker endorsement.
a. Getting Student Pass/Visa
All international students are required to apply for a Student Pass for the
purpose of study at USM. The Division of Academic & International Affairs will
assist you in applying for your Student Pass once you have confirmed
acceptance. You are required to send the completed Form A together with the
following documents:
1. Three (3) certified copies of the International
To be submitted via
Passport inclusive of the empty pages
post to IPS, USM
(certified true copy by Court of Justice/Public
once completed
Notary/Malaysian Embassy/Consulate)
16
Fast Facts
2.
3.
4*.
5*
Four (4) recent passport size photographs with blue background
(3.5cm x 5.0cm)
Completed Medical Report (using the form provided in the appendix)
Payment of RM120.00 - RM150.00 to the International Office
(depending on your country of origin)
Health Insurance from local (Malaysia) insurance company (to be
purchased in Malaysia. Contact the Division of Student Affairs and
Development for assistance)
*Items no. 4 & 5 to be settled once you are in Malaysia.
Note :
i. If you have applied for or registered with any other institutions in Malaysia
previously, please provide USM with a Release Letter or Cancellation
Letter from the previous institution. Otherwise, your application for a Student
Pass with USM cannot be processed and could thus cause a delay in your
registration.
ii. If you are currently holding a valid Student Pass to study in another
Malaysian institution, please shorten the duration of the pass before
submitting your documents to us. The international office may be of
assistance in both cases mentioned.
Applications for student pass are submitted to the Malaysian Immigration
Department in Penang or Putrajaya. The application process usually takes
one month and students will receive a copy of the Approval Letter by mail
once it is approved (if applicable). Nevertheless, students are allowed to enter
Malaysia before the student pass is approved by using tourist visa but they
need to inform the Division of Academic & International Affairs upon arrival in
Malaysia (applicable for countries which do not require entry visa).
A valid student pass allows you multiple entry into Malaysia within the period
of validity. In case you plan to travel during your candidature period at USM,
please find out about the visa requirements of the countries you wish to enter.
Embassies and consulates can assist you further.
17
Fast Facts
b. Extending Your Student Pass
It is your responsibility to maintain your legal status at all times while you are
in Malaysia.
The following documents must be submitted ONE month before the Student
Pass expires:
1. Three (3) copies of the International Passport (self information and
student pass sticker page only)
2. Four (4) recent passport size photographs with blue background
(3.5cm x 5.0cm)
3. Payment of RM80.00 - RM 110.00 to the International Office (depending
on the country of origin)
4. Medical Report (using the appropriate form) - where applicable
5. Health Insurance (renewed)
Students whose Student Pass expires without renewal are considered as
'overstayers'. 'Overstayers' need to go through several processes with the
Malaysian Immigration Department and the Royal Malaysian Police Department.
Penalty will be imposed on him/her. In such cases the student's ability to enter
Malaysia in the future could be affected.
c. Visa for Accompanying Family (Spouse and Children)
If you would like to bring your immediate family after registration, you are
advised to apply for Social Visit Pass from the Malaysian Immigration Department
prior to their arrival in Malaysia. Failure to do so will cause each of them to
pay an extra fee of RM500.00 (Journey Performed). The Division of Academic
& International Affairs will assist you to get the approval letter from the Malaysian
Immigration Department and the following supporting documents are required:
1.
2.*
3.
4.*
5.*
6.
7.
Two (2) copies of International Passport of student (self information
and student pass sticker page)
Two (2) copies of International Passport of spouse and children
(inclusive of empty pages)
Four (4) copies of passport size photographs with blue background
of spouse and children
Two (2) copies of Marriage Certificate - English translated
Two (2) copies of Birth Certificate (for children) - English translated
Payment of RM120.00 - RM150.00 (depending on the country of
origin) to the International Office
Health Insurance (to be purchased once in Malaysia. The Division
of Student Affairs and Development will assist you on this)
*Items 2, 4 & 5 must be certified as true copies by Court of Justice/ Public
Notary/ Malaysian Embassy/ Consulate in Home Country.
For extension of the Social Visit Pass, please provide the same documents
to the Division of Academic & International Affairs ONE month before the
Social Visit Pass expires.
18
Fast Facts
Note:
For applications for Social Visit Pass from African Countries, the applicants
are required to be present at the Malaysian Immigration headquarters at
Putrajaya.
For further enquiries regarding the Student Pass and Visa, please send emails
to international@usm.my or tajras@usm.my
Please visit www.usm.my/io for current updates on Immigration matters.
Medical Examination
Mandatory
All students are required to undergo and pass a medical examination to be
conducted by a registered Medical Practitioner or a Government doctor before
coming to USM. The medical report MUST then be endorsed by the USM
Wellness Center (Pusat Sejahtera).
The medical report forms in the Appendix are to be completed by the Doctor
after the examination. For international students this has to be completed by
the same Doctor in two (2) sets. One (1) set for immigration purposes to be
submitted together with Form A (refer to checklist) before registration. Bring
along this report together with a copy of your chest X-ray for endorsement by
Wellness Centre (Pusat Sejahtera) in USM during registration.
Conditions to undergo medical examination are as follows:
a. It is compulsory to use the Health Examination Report for local and
international students attached in the Appendix.
b. The University only accepts medical examination carried out within 60
days prior to registration.
c. The University reserves the right to ask a student to repeat full medical
check-up or any specific laboratory test should there be any doubt in the
medical report submitted.
d. All costs involved in either the original or renewal of medical examination
shall be borne by the candidate.
19
Fast Facts
Health Insurance
Mandatory
To comply with Malaysian law, all full-time international students and
accompanying family members are required to acquire health insurance.
Note: Candidates are required to provide proof of health insurance coverage
upon registration at IPS or else they will not be allowed to register with the
University.
For convenience, students may acquire health insurance from an insurance
company appointed by USM: Syarikat Etiqa Takaful and select an insurance
programme which best meets their needs.
This insurance plan is more comprehensive and designed especially for
students and their family members when obtaining in-patient treatment at
public or private hospitals. International students are required to remain enrolled
with this Insurance Plan throughout their study periods for the benefit of
individual and family members.
Syarikat Etiqa Takaful : Schedule of Annual Premium
Person to be Insured
Self
Self & Spouse
Self & Children
Self & Spouse & Children
Foreign Students Annual Premium (Ringgit Malaysia)
Group Hospital & Surgical
(compulsory for the
student and accompanying
family members, if any)
Group Personal Accident
(Death/Permanent
Disablement)
275.00
688.00
688.00
1,100.00
15.00
15.00
15.00
15.00
per person
per person
per person
per person
Steps to acquire this health insurance:
1. Kindly select the most appropriate scheme.
2. Complete the registration Form attached.
3. Students are requested to contact directly Syarikat Etiqa Takaful
regarding inquiries, payment method and issuance of medical cards.
The Service Sector (International Relation Unit) and IPS will also
assist you if you need to purchase this plan. Please notify the
registration counter assistant at any of these two offices that you want
20
Fast Facts
to buy the health insurance plan and they will provide you with the
application form. Again, payment must be made directly to Syarikat
Takaful or their agents and not through USM. Payment method and
instruction are printed on the form and it is convenient and customerfriendly.
Syarikat Etiqa Takaful
Mr. Ahmad Firdaus Abdul Hamid
Marketing Executive
afirdaus.ah@etiqa.com.my
Mobile: +60195556646
or
USM
Service Sector
(International Relation Unit)
Student Affairs and Development Division,
Tel : +604 653 888 ext 3099
Fax : +604 653 3627
Mr. Thanda
Syarikat Etiqa Takaful Agency Manager
Thanda65@tm.net.my
Mobile :+60164557127
Takaful Office Tel: +604 261 5289/262 9898
21
Fast Facts
Come Financially Prepared
It is advisable to allocate about USD2500 - USD3000 upon arrival, to ensure
sufficient funds are available to cover your study expenditure, settling and
living costs. The fund should at least cover the following costs:
1. For Non-sponsored Students (If you are self-funded)
Recurring Fees and Non-Recurring Fees (Please refer to the exact amount
stated in your offer letter package)
2. For Sponsored Students (If you are under any sponsorship programme)
It is important to confirm with your sponsor on the scope of the sponsorship;
certain scholarships are fully covered by the sponsors while others are
partial. If you are only partially sponsored, you would need to allocate your
own funds for the unsponsored fees. For example, non-recurring fees or
personal bonds are sometimes not covered under certain sponsorships
and need to be borne by the student. Types of sponsorships are stated
in your sponsorship offer letter. Please produce your sponsorship letter
during registration.
3. Health Insurance
When acquiring your health insurance in Malaysia (see Section on Health
Insurance above) on registration day, you will need to have sufficient funds
for the insurance plan of your choice.
4. If you have arranged for private rental accommodation
You will need to allocate some funds to pay for 2 or 3 months deposit for
rentals before settling in.
5. If you have been allocated a University Accommodation
If you have a university accommodation arranged, you need to prepare 2
or 3 month deposit (based on type of hostels) which needs to be paid
upon collecting your room key at the University Housing Unit (UPPU).
For further information email UPPU at uppu@usm.my
6. If you're staying at a hotel/guest house
Depending on the rate of the hotel/guest house, it is advisable to prepare
for deposits accordingly. You will need to allocate more funds if you plan
to look for a private accommodation while staying at the hotel/guest house.
22
Fast Facts
University Accommodation for Single Students
The University Housing Unit (UPPU) administers rooms at hostels in USM
which are all of high quality. You may email the unit for reservation, advice,
and enquiries.
Please note that you are required to attach a copy of your admission offer
letter into USM with your hostel application. You are strongly advised to make
early hostel application and reservation prior to registration with the University,
to guarantee a place in the University Accommodation.
Generally students will be allocated a shared room at one of the student
hostels, usually on a twin sharing basis with shared bathroom and the cost
will be RM4 per person per day. All rooms are equipped with basic furniture.
Pillows, linen and additional cleaning equipment are not provided. Public
phones and coin operated laundry machines are also available. There are
student cafeterias on campus which provide a variety of halal and cheap
meals. There are also many eateries in the neighbourhood off-campus.
If you have disability of any kind and considering of applying to stay in the
University accommodation, it is essential that the UPPU is fully aware of your
requirements to ensure your room is accessible or appropriately equipped for
your stay.
Due to high demand of student housing in USM, we cannot guarantee that all
applications will be successful. It is advisable to book as soon as possible
after receiving the admission offer package and read this book carefully.
The University Housing Unit
University Accommodation for Families and Family Matters
There are a limited number of family accommodation and therefore, if you are
bringing your family with you to USM, you should apply as soon as possible.
You may want to consider living in private rented accommodation. Should you
choose this option, we recommend that you come first to Malaysia to find
accommodation and arrange for your family to join you once you have found
the appropriate permanent accommodation.
The University Housing Unit
23
Fast Facts
You may have children who will need to attend school. Various international
schools are available in Penang Island from kindergarten up to secondary
school level. Well-known and established schools are Fairview International
School (the nearest to USM), Uplands International School of Penang and
Dalat International School, which offer a comprehensive learning experience
for your children in a cross-cultural setting. Boarding is also available as
optional for students. Local Malaysian State schools are also available. Children
aged between 7 and 12 years will need to attend primary school while children
aged 13 to 17 years will need to attend secondary school. For postgraduate
students who require child care, the University provides a Day Care Centre
for a fee.
Private Accommodation
There are many private rented accommodations which are located within
walking distance to the campus with easy access to amenities in the citycentre. You are encouraged to discuss your individual needs with your
supervisor, or with our Student Ambassadors who may be able to put you in
touch with other students who are also looking for private rented accommodation.
Main Campus
Areas within walking distance to the University Campus include Sungai Dua,
Batu Uban, Gelugor and Minden Heights and these places are serviced with
USM buses.
However, areas such as Century Garden and Island Glades are also popular
but students would require their own mode of transport, by either a motorcycle
or a car.
Two to three rooms apartment cost approximately USD260/-(furnished) or
USD170/-(unfurnished) monthly.
Engineering & Health Campus
A room costs approximately USD90/-(furnished) or USD60/-(unfurnished).
Private accommodation in Nibong Tebal and Kelantan range from USD150/USD200/- per month.
24
Fast Facts
Hotels and Guesthouses
You may need to book some temporary accommodation while you are trying
to find your private rented accommodation. You will also need to spend some
time in the area looking for a suitable property.
There are many other hotels and guesthouses available near all campuses
and you should be able to find the one which best suits your needs.
Suggestions of hotels and guesthouses which are situated near the respective
campuses are as follows
Main Campus
Motel / Hotel /
Resort / Homestay
USM Guesthouse
Address
Contact No.
Fax No.
Universiti Sains Malaysia,
11800 Pulau Pinang.
604 - 653 2050
604-658 9666
Equatorial Hotel
1 Jalan Bukit Jambul,
11900 Bayan Lepas,
Pulau Pinang.
604 - 643 8111
604 - 644 8000
Eastin Hotel Penang
1 Solok Bayan Indah,
Queensbay ,
11900 Bayan Lepas,
Pulau Pinang.
604 - 612 1111
604 - 612 1199
B-Suite
B Tower, Bayan Point 19,
Medan Kampung Relau,
11900 Pulau Pinang.
604 - 646 7777
604 - 644 5000
Vistana Hotel
213 Jalan Bukit Gambir,
11950 Bukit Jambul,
Pulau Pinang.
604 - 646 8000
604 - 646 140
Seri Malaysia
Hotel (Bayan Baru)
No.7, Jalan Mayang Pasir 2,
Bandar Bayan Baru,
11950 Pulau Pinang.
604 - 642 9452
604 - 642 9461
Anggerik Lodging
351 Hilir Pemancar,
11700 Gelugor,
Pulau Pinang.
604 - 658 3760
604 - 659 9052
`
25
Fast Facts
Engineering Campus
Motel / Hotel /
Resort / Homestay
Bukit Merah
Address
Contact No.
Fax No.
Jalan Bukit Merah
Laketown Resort
34400 Semanggol,
Perak
605 - 890 8888
605 - 890 8000
Bukit Jawi Golf
Resort
Lot 414 Mukim 6
Jalan Paya Kemian
14200 Sg Jawi,
Seberang Prai Selatan,
Pulau Pinang
604 - 582 0759
604 - 582 2613
Parit Buntar Inn
No 1, Jalan Pejabat,
Parit Buntar,
34200 Perak
605 - 716 7290
605 - 716 7308
Hotel Damai
Lot 6298, Jalan Taiping
34200 Parit Buntar,
Perak
605 - 716 8222
Seri Malaysia Hotel
(Taiping)
No. 4, Jalan Sultan Mansor,
34000 Taiping,
Perak
605 - 806 9502
605 - 806 9495
Sunway Hotel
11, Lebuh Tenggiri Dua
604 - 370 7788
Seberang Jaya
Pusat Bandar Seberang Jaya
Prai, 13700 Penang
604 - 370 0555
Pearl View Hotel
Jalan Baru Seberang
Prai 13700 Butterworth,
Penang
604 - 399 9810
26
604 - 398 9888
Fast Facts
Health Campus
Motel / Hotel /
Resort / Homestay
Bukit Merah
Address
Contact No.
Fax No.
Jalan Bukit Merah
Laketown Resort
34400 Semanggol, Perak
605 - 890 8888
605 - 890 8000
Rumah Tetamu &
Desa Rakyat
Kampus Kesihatan USM,
Kelantan
609 - 767 3000
609 - 765 2678
Sutera Inn Prima
Jalan Dusun Muda
15200 Kota Bharu,
Kelantan
609 - 744 1000
609 - 744 2000
Grand Riverview
Hotel
Jalan Post Office Lama
15000 Kota Bharu,
Kelantan
609 - 743 9988
609 - 743 8888
Reinassance
Kota Bharu Hotel
Kota Sri Mutiara,
Jalan Sultan Yahya Petra
15150 Kota Bharu,
Kelantan
609 - 746 2233
609 - 746 1122
Raudah Guest house
Lot PT 1704,
Persiaran Husna 2,
Baung Bayam
Kelantan
013 - 922 7395
017 - 942 7396
Boutique Apartment
Kelantan Trade Centre,
KPC Jalan Bayam
(Besides Sultan Muhamad
IV Stadium)
15200 Kota Bharu,
Kelantan
019 - 982 8181
27
Fast Facts
Getting to USM Main Campus
By Air
Penang is easily accessible by air with daily flights from major capitals in the
region. It has direct links with Singapore, Bangkok, Haadyai, Phuket, Medan,
Xiamen (China), and Madras, and flights are operated by Malaysian Airlines.
However, many international flights to Penang will usually transit in Kuala
Lumpur where passengers will be transferred to a domestic flight to Penang.
The Bayan Lepas International Airport is situated about 10 km and 20 km from
Universiti Sains Malaysia main campus in Minden and the City Centre,
respectively. Taxis plying the route operate a coupon system by which fares
between the airport and various destinations in Penang are fixed. Passengers
pay the fare at the taxi booth in exchange for a coupon which they then produce
to the taxi driver. Air conditioned taxis and limousines charge slightly higher
fares.
By Road
You can get to the island using the ferry service from the Pengkalan Sultan
Abdul Halim, Butterworth, or by the Penang Bridge.
By Penang Bridge
A charge of USD2 is levied on all classes of cars at the toll plaza in Perai in
the mainland. If you travel by coach or bus, the charge is absorbed by the bus
operator. No payment is required for travelling from the island to the mainland.
If you are driving from Johor Bahru or Kedah, it is extremely convenient to
use the North-South Expressway (NSE) to reach the Penang Bridge.
If you travel by bus, you will pass the Main Campus and alight at the Sungai
Nibong Express Bus Terminal. Sungai Nibong is the name of the town, where
the bus terminal is situated. It's close to the Main Campus, and the Penang
Bridge. From here the buses leave to all directions of the country.
Although it is near to the university, you may want to hire a taxi which is readily
available to take you into the campus area which is vast and hilly.
28
Fast Facts
By Ferry
Butterworth-Penang Ferry Services
Those taking the ferry from Butterworth would have first arrived there by train
or bus.
From there, you can take the ferry at Pengkalan Sultan Abdul Halim across
the channel to George Town. This takes you to Weld Quay in George Town,
from where you can get connections to USM and other parts of the island.
The Rapid Penang Bus Terminal is right outside the ferry terminal. Taxi services
are more practical if you're carrying many luggages but the fare is more
expensive than the bus.
You can check the Rapid Penang Bus Routes at
http://www.rapidpg.com.my/journey-planner/
The ferry service to Butterworth uses Pengkalan Raja Tun Uda at Weld Quay,
also known as the Jetty. In addition, there are also ferry services between
Penang, Langkawi, and Medan. These services use the pier at Port Swettenham.
Look for the signboard pointing to the ferry services to Medan.
Medan, Indonesia - Penang Ferry
There is also a ferry service between Medan and Penang operated by Langkawi
Ferry Services. Passengers should check in one hour before departure. The
journey takes approximately 6 hours.
Getting to USM Engineering Campus
The Engineering Campus is located on the mainland of Penang about 50 km
from the Bayan Lepas International Airport. You are required to travel from the
island to the mainland by taxi. Taxis plying the route operate a coupon system
by which fares between the airport and various destinations in Penang are
fixed. Passengers pay the fare at the taxi booth in exchange for a coupon
which they then produce to the taxi driver. Air conditioned taxis and limousines
charge slightly higher fares.
29
Fast Facts
Getting to USM Health Campus
By Air
Malaysia Airlines operates daily flights to Kota Bharu, Kelantan from Kuala
Lumpur and Penang. Firefly Airlines also flies daily to Kota Bharu, Kelantan
from Kuala Lumpur.
By Rail
Express trains from Kuala Lumpur to Kelantan terminate at Wakaf Bharu and
Tumpat. From these two points, you can get to Kota Bharu either by taxi or
bus. Stop over points enroute include Gua Musang, Kuala Krai, Tanah Merah
and Pasir Mas.
By Road
There is an excellent network of roads linking the major towns in Peninsular
Malaysia to Kelantan. From Kuala Lumpur, the overland route eastwards along
the Karak Highway takes you to Kuantan in Pahang; a journey of about 3
hours. The rest of the journey from Kuantan to Kota Bharu takes about 4.5
hours. The route heads northward along the coast passing through picturesque
villages and providing scenic views of the palm-fringed beaches overlooking
the South China Sea. The inland route to Kota Bharu turns off the Karak
Highway at Bentong and proceeds northwards to Raub and then to Gua
Musang, before reaching Kota Bharu. An alternative route exits the Karak
Highway at Temerloh and passes through Jerantut, Bentong and Gua Musang
enroute to Kota Bharu.
From Penang, travel along the East-West Highway to Jeli in Kelantan before
continuing the journey to Kota Bharu. The whole journey would take about 7
hours.
30
Fast Facts
Arriving in Malaysia and USM
Arrival Day
Please note that the University does not provide pick-ups from the airport and
students are advised to arrange their own ground arrangements to the University
or place of accommodation. It is best to contact your supervisor (if any) or any
student ambassador prior arriving for advice or assistance.
You are strongly advised to plan your arrival on weekdays and during office
hours so that the University might be able to help you in any case of emergencies.
Avoid arriving after office hours, at night or during weekends to register with
the University especially if you have not made prior accommodation
arrangements.
If you are already guaranteed a place with the University Accommodation, it
is best if you contact the University Housing Unit (UPPU) to inform them of
your arrival date and time for the key collection. Again, avoid arriving after
office-hours or during weekends.
You are advised to register at the Institute of Postgraduate Studies (IPS) and
IPS Branch in the respective campuses according to the schedule given in
your offer letter package. For students undertaking coursework and mixed
mode programmes, arriving later than the registration period might cause you
to miss important programmes such as the Orientation and Familiarisation
Programmes (for international students).
Money and Banking
The Malaysian currency is the Malaysian Ringgit (RM) and cents, though
people often refer to it as Ringgit and cents. A hundred cents make up one
Ringgit. Coin denominations are 5, 10, 20 and 50 cents while notes are in
RM1, RM2, RM5, RM10, RM50, and RM100.
Usually, the shops in the vicinity of the campuses do not accept credit card.
You can change currency and travelers cheque at any bank and money
changer. The commissions and exchange rates vary so do compare and use
only the authorised money changers. USM has banking and ATM facilities
provided by the CIMB Bank, Muamalat Bank, and Bank Islam throughout the
campus. Money changers can be found in Georgetown and in major shopping
centers.
Western Union money transfers are available through various Malaysian banks
and the post office.
31
Fast Facts
Orientation
The University runs two categories of orientation programmes for newly
registered students in September (for coursework and mixed mode students);
administrative and at the School/Centre levels. A one-day orientation at the
administrative level includes briefings from the Institute of Postgraduate Studies,
Wellness Centres, the Library, the Security Department, and other important
departments of the University.
At the School/Centre level, you will be briefed on academic matters and be
introduced to the academicians and management of your respective
school/centre. Both levels of orientation are vital for new students to attend
as it provides a window to the University and its functions.
Schedules for these orientation programmes will be announced in the IPS
website www.ips.usm.my and on the notice board around the campus.
Familiarisation Programme for International Students
You are strongly advised to attend this programme which is tailor-made for
international students. In addition, mini-familiarisation programmes are organised
throughout the year for new international students.
The dedicated week includes exposure to the diversified cultures in the
University and campus trips to help you settle into life at USM. It also takes
you through many of the necessary introductory tasks, including helping you
to familiarise yourself with the campus and the city centre. You will also receive
briefings in understanding and adjusting to Malaysian life, customs and
practices. Most important, you will also have the chance to meet other new
students from all over the world. Throughout the year, familiarisation activities
are organised.
Schedules for these mini-familiarisation programmes will be announced in the
IPS and the Student Ambassador's websites: www.ips.usm.my/ambassador/
32
Fast Facts
Welcoming and Oath Taking Ceremony for Postgraduate Students
As a newly registered postgraduate student, you will also receive an invitation
letter to attend the Welcoming and Oath Taking Ceremony which has been
a tradition for years. Attendance is compulsory.
The Ceremony is carried out in October annually to welcome new postgraduate
students of USM. In the ceremony, students are being introduced to the Deans
and Directors of each School/Centre and the higher executive management
by the Vice-Chancellor. Students will also perform the oath taking ceremony.
You will also have the chance to network with other new students from all over
the world and register with the Postgraduate Student Association.
Schedules for these orientation programmes will be announced in the IPS
website www.ips.usm.my and on the notice board around the campus.
The country and its people
- Malaysia comprises Peninsular Malaysia and the states of Sabah and
Sarawak on the island of Borneo. Malaysia's neighbours are Brunei,
Thailand, Singapore, Indonesia and the Philippines. The population of
Malaysia is about 26 million consisting of Malays, Chinese, Indians and
Indigenous people. Two million people inhabit the capital, Kuala Lumpur.
The official language is Bahasa Melayu though English is widely spoken.
Chinese dialects, Indian dialects and indigenous languages are also used.
-
Though the official religion is Islam, other religions are widely practiced.
Hinduism, Christianity, Buddhism, Taoism, and Animism are examples of
the other religions in the country.
The climate
Malaysia is located 7 degrees north of the Equator, in the tropical climate
zone. Temperature is around 30°C throughout the year with high humidity.
Areas around highlands and mountains are cooler. Heavy rains come normally
between November and October, though there are showers during other
months too.
33
Fast Facts
Clothes
- As the weather in Malaysia is warm and humid, light cotton clothes are
comfortable to wear. Certain dress codes do apply. Generally speaking a
shirts that cover shoulders, and skirt/pants that come down to the knees
are considered appropriate for females. Men are usually dressed up in
long pants and a shirt.
-
Sandals and shoes are acceptable footwear, and so are high-heeled
slippers. Flip-flops (rubber slippers) can be worn at the beach and shopping
centers but not acceptable enough for formal or semi-formal occasions.
-
As air-conditioning is widely used, a sweater or a jacket might be occasionally
needed. Long distance air-conditioned buses, trains, and ferries can be
surprisingly cold; so be prepared for a chilling experience.
Food
- Malaysia has huge variety of cuisine and food is available basically
everywhere. However, for those who prefer their diet without animal products
it might be challenging finding suitable nourishment. This is because usually
fish oil or shrimp paste is used for cooking the vegetables. There are
however a fairly large selection of Chinese and Indian vegetarian restaurants
in Penang.
-
34
You are likely to find chili with other hot spices in your meal unless you
request for non-spicy serving. Though tap water in Penang is usually of
good quality, either filtered or bottled water is recommended for drinking.
When buying food for home, use tightly covered containers to protect your
food from ants. Fruits and bread last longer when placed in the refrigerator.
Try the extensive variety of food available to find your own favourite: there
is definitely a lot to choose from!
Fast Facts
Health Tips
Heat
The most common threat to health in Malaysia is the sun. The weather is hot
and humid all year around and the impact of the sun is very strong. Around
the equator sensitive skin can get painful sunburns in less than 15 minutes.
To avoid sunburns, sunstroke, and dehydration, please protect yourself properly
and drink plenty of water during the day.
Diarrhea
Sometimes changes in the diet can cause diarrhea even though the food taken
is of good quality. It is very important to drink plenty of liquids to avoid
dehydration. Keep drinking small amounts often. If needed, you can get
rehydration salts and other medicines from USM Wellness Centre (Pusat
Sejahtera). While recovering, avoid spicy food. Go slow with spicy food. Get
yourself introduced little by little before really indulging yourself. We would
advise students to go for fresh cooked meals. Avoid readymade food served
on trays at restaurants.
Dengue Fever
Other, less common hazards are dengue fever and malaria. Dengue is a
serious disease caused by a virus that is transmitted to humans by the bite
of an infected mosquito. Mosquitoes that have bitten a person with dengue
virus can transmit the virus after about a week when biting a healthy individual.
Dengue cannot be spread directly from person to person.
The main symptoms are high fever, severe headache, backache, joint pains,
nausea and vomiting, eye pain and rash. If you think you might be infected,
please proceed to the doctor as soon as possible. A blood test will be done
to confirm infection. Usually dengue patients are advised to stay in a hospital
for a few nights.
We warmly welcome prospective students who would like to visit the campus,
before or during the registration. You may contact the IPS staff or any of our
student ambassadors to arrange for a visit or for further information.
Learn more about the university at www.usm.my
35
8
5
9
3
4
2
1
7
6
Main
Campus
36
Engineering
Campus
AD
CC
DF
DK
SF
LI
MA
MO
ST
HC
-
Administration Buidling
Centre for Knowledge, Communication and Technology
Development Department
Lecture Theatre Complex
Sport Complex
Library
Main Hall
Islamic Centre
Staff and Student Centre/EITD
Health Centre
SCE - School of Chemical Engineering
SR - School of Materials and Mineral Resources Engineering
SC - School of Civil Engineering
SA - School of Aerospace Engineering
SM - School of Mechanical Engineering
SE - School of Electrical & Electronics Engineering / CEDAC
AS - School of Languages, Literacies and Translation / REDAC
SH1, SH2, SH3, SH4 - Desasiswa Lembaran
SH5, SH6 Desasiswa Jaya
SDA - Division of Student Affairs & Development / Cafetaria
SDP - Occupational Safety and Health Unit / Cafetaria
37
Health
Campus
4
8
5
3
7
2
1
6
9
Main Entrance
1. USM Hospital
2. Administrative Office
3. School of Medical Sciences
4. School of Health Sciences
5. Library
38
6. School Of Dental Sciences
7. Sport Complex
8. Desasiswa Murni (Hostel)
9. Desasiswa Nurani (Hostel)
Appendices

Sample of Payment Slip
Charges for the Student Pass/Dependant Pass/Special Pass
Visa Charges
The Guide to the Campus Online Portal
The USM Windows Live E-mail
List of Forms
1. Checklist for Registration
2. Confirmation Acceptance Form (Form A)
3. The Medical Examination Report Form
Set 1 (for USM Wellness Centre)
Set 2 (for Immigration purposes)
4. Confirmation of Registration Form
5. Change of Address Form
6. The Smart Card Application Form
Sample Of Payment Slip
Method of payment
Cash payment can be made at the counter of any branch of CIMB Bank (you
are required to complete the Payment Slip to make the payment). Please
ensure a copy of Payment Slip is presented to confirm payment made. Sample
of the Payment Slip is as below:
39
Appendices
Payment or Charges for the Student Pass/
Dependant Pass/Special Pass
Passes
Student Pass
Dependant Pass
Special Pass
'Permission to Study'
Payment / Charges
RM 60.00
RM 90.00
RM 100.00 (per month for a maximum of two
months only)
Free
VISA CHARGES
Countries
Charges (RM)
Countries
Charges (RM)
Argentina
Bangladesh
Bhutan
Bolivia
Brazil
Bulgaria
Chile
China
Costa Rica
Denmark
Dominica
Ecuador
Finland
France
Haiti
Hungary
India
Indonesia
Italy
Japan
20.15
20.00
20.00
11.00
17.00
21.90
24.50
30.00
9.00
6.00
12.90
7.00
7.00
12.90
16.00
21.45
50.00
15.00
9.50
Gratis
South Korea
Liberia
Mexico
Myanmar
Nepal
Panama
Pakistan
Peru
Philippines
Portugal
Saudi Arabia
Spain
Sri Lanka
Sudan
Thailand
USA
Venezuela
Vietnam
Other Countries :
30.00
13.00
17.50
19.50
20.00
14.50
20.00
20.00
36.00
6.50
17.20
11.60
15.00
12.90
Gratis
6.00
18.00
13.00
RM 20.00
As at April 2011
You can check the visa charges at http://www.imi.gov.my
40
Appendices
Guide For Campus Online Portal
The Campus Online Portal can be accessed from http://campusonline.usm.my.
This is the main page of the portal. Users are encouraged to register with the
portal to access to all the services provided.

Users can login to the portal by using the IC number/passport number as
an ID and the password will be given through e-mail.
41
Appendices
Registration

Enter Name, IC number/passport number, Mother's name, personal email
and type (staff/student).

Click on button
System will process the application and send an e-mail with the password.
To reset the form, click
button.

Registration Fail

System will detect your official USM email address. If you do not have one,
you will have to click >>DOWNLOAD EMAIL REGISTRATION FORM<<
Alternatively you can also contact 04-6534400 for further assistance.
42
Appendices
Forgot Password

Click " Forgot Password" to retrieve your new password.
Please enter your IC number/passport number that you have registered.
Please enter Mother's name provided during registration. Your new password
will be sent to your USM's official email and your personal email.
Click submit
43
Appendices
Password Recovery

Your new password will be sent to your registered USM email and
alternate email (if provided).
THE USM WINDOWS LIVE E-MAIL
Log in into USM Windows Live for the first timer:
1. Go to http://mail.live.com. Sign in with your @student.usm.my e-mail
address and your IC as your initial password. Click the sign in button. The
first time you login to USM Windows Live, a "Provide account information"
will appear. We strongly recommend you follow the instructions we provide
here to ensure you are able to easily reset your password and access your
student.usm.my in the future. You need to reenter your IC number in the
password box.
In the change password section, enter the password you want to use to
access to student.usm.my account. The new password needs to be at
least six characters. You will need to type it in both boxes.
2. The "Select a question and secret answer" is very important if you ever
need to reset your password. Select one of the questions and provide a
secret answer that is easy for you to remember, but hard for others to
guess. You will need to retype it exactly the same in the future, so make
sure it is an answer that you feel you can retype the same way many
months from now.
3. If you already have another email address you regularly use, you may
enter it in "Add an alternate e-mail address." This is another way you can
test your password- by having the rest sent to this alternate e-mail address.
You need to type address in both boxes.
44
Appendices
4. The "Your information" is important because it is required to reset your
password using the security question you entered. Please enter "Malaysia"
in Country field, Postal Code 11800, City/Region-Pulau Pinang. Enter your
birth year.
5. Review and accept the Microsoft Windows Live service agreement and
Privacy Statement by clicking I accept. A screen will appear indicating
you just updated your personal information and password. Click the Sign
in to Windows Live button.
6. Login with your @student.usm.my e-mail address and the new password
you entered. A screen will appear that requires you to type the characters
you see in a picture. This prevent spammers from using automated tools
to create multiple mailboxes. Type the character you see in the picture.
7. By default, the mailbox will open on the "Today" screen. Most users prefer
it to open directly to their inbox. You can make this changes by finding the
"Want to start with your inbox? To skip the Today page when you sign in,
change your settings." text at the bottom of the middle column. Click
"Change your settings" at the end of that sentence, and select the "Skip
the Today page? option on the "Today page settings" screen. Click "Save"
at the right to make the change. You are now ready to use your
@student.usm.my email
For more information, please browse http://liveated.usm.my/index.html
45
Institute of Postgraduate Studies
11800 USM
Penang, MALAYSIA.
email: dean_ips@usm.my
www.ips.usm.my