Google FORMS Handout Carol LaRow

Google FORMS Handout
Google Docs - Forms
Carol LaRow
Create online surveys, quizzes, questionnaires, webquests, assignment checklists, requests for books,
peer editing steps, and much more. Users fill out answers in browsers, and their answers are
summarized instantly. Google creates spreadsheets and summary results for you.
Features:
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One of of four file types in Google Docs: word processing, spreadsheet, presentation, and forms
Create forms online, save, and share with others
Generate your own questions
Choose from different types of question types
Choose colored themes
Create customized messages to users
Work from any computer
Working With Google FORMS:
• Sign into your Google account
• You need a Google account to create and edit in Docs
• Directions for creating a Google account are available on
another handout
• Click on the Document Link in the Menu Bar (or drop-down
menu)
Accessing the Google Docs Tool:
• From your Google start (login) page,
• More --> Documents
• This will take you to the Docs Tool
Creating A New Word Processing
Document:
• Click on the CREATE Button
• From the Drop Down Menu, choose ”FORM”
• Create New --> Document
The editing mode of a FORM will open.
Google Forms Handout
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Carol LaRow
If you are using FORMS within a school’s “Google Apps For Education” domain, you will see three additional
choices at the top:
1. Allow users to edit responses
2. Require sign-in to the domain
3. Automatically collect respondent’s domain
username
Start by giving the FORM a title. Then, add a description or directions in the second box.
• It is suggested the first question be “NAME”
• Users will enter their names
• Use the TEXT question option
Adding Questions:
1. Sample question # 2 is ready to be
edited
2. Click on the pencil icon to the right of
Sample question # 2
3. The item expands to allow you to type
question title, help text, and choose a
question type. The default in this image
is TEXT, which allows users to add
short answers.
Adding Additional Questions:
1. Click the “ADD ITEM” button in the top right.
2. There are different question types to choose from:
• text
• paragraph text
• multiple choice
• checkboxes
• choose from a list
• scale
• grid
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Carol LaRow
Question Types:
Text - use for short answers; one word or short phrases; users type in a box
Paragraph text - use for longer text answers; users can type several sentences into the box
Multiple choice - use this for true/false, yes/no, or when you wish to give users answers they must choose from
Checkboxes - use for users to choose from a list of answers you will supply; differs from multiple choice in that
users may choose more than one box
• Choose from a list - use if you wish to offer a drop down menu for users
• Scale - use if you wish users to rate an item from a low to a high number; you may choose a scale from 1 10, or anything in between
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• Grid - use if you wish to create a chart with columns
and rows; users click buttons to make choices
Editing View While Adding Questions:
As you build the FORM in editing mode, it will look similar to the image at
the right. Notice the title and the description in the top two boxes. There is
a place for the student’s name, and there are four different types of
question styles - text, multiple choice, choose from a list, and scale.
Adding Themes:
At the top of the edit window, there is a “THEME” button
• Click on the button to view several different theme choices
• Preview a theme
• Choose “APPLY” when you find one you like
• The theme will be added, but it will not appear in editing mode
• You will see it in the published FORM
• You can view the finished FORM by clicking on the link at the
bottom
• You will leave the editing window and see the actual, finished
FORM
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Carol LaRow
• This is what your users will see when you ask the to fill out the published FORM
Saving Your Work:
It’s a good idea to save your work. Click the “Save” button in the top, right of the window. Google also saves your
work automatically, which is helpful if you forget to save.
Navigating Among The Different Elements Of A Form
You will need to be able to navigate among the different parts of a FORM. There are four parts to consider:
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edit mode
published mode
spreadsheet
summary
Navigate To Spreadsheet:
• In the Edit mode, click “See Responses”
• Choose “Spreadsheet”
The spreadsheet window appears. Notice that the questions you wrote are now the column headers in the
spreadsheet. Answers have not been
recorded as yet.
When users enter answers, they appear in the spreadsheet.
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Carol LaRow
Return To Editing Mode:
To navigate from the spreadsheet back to editing mode
• Click on FORM --> Edit Form
• This will take you back to the editing mode
Navigating To The Summary Page:
Google also inserts the data from the spreadsheet into a
color chart. This acts as a quick summary of the information
you have gathered in the FORM.
• In Editing mode, click “See Responses”
• Choose “Summary”
You will see a colored summary with bar or pie charts.
• The questions will be listed
• The number of correct answers are listed
• The percentage each response had is listed
You can also navigate to the
colored chart from the
spreadsheet. Choose FORM -->
“Show Summary of Responses.”
Editing The Confirmation Message:
You can edit the confirmation message the user sees when the SUBMIT button is clicked.
• In Edit Mode, choose, “More Actions” --> “Edit Confirmation”
• Change the message the user will see
• Click, “Save”
How Do Users Access Forms?
• Put the link to the FORM on a class or media center
webpage
• Create a SITES page and link to or embed the FORM
• Create a Google Doc, link to the FORM, and publish it
• Share a Google Doc within your domain; include links
• Embed a FORM on a webpage; users fill out right on the
webpage
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Carol LaRow
You can also email a FORM to a user. A link to the FORM will appear in the email. Or, you may embed the FORM
inside the email.
• In the Spreadsheet View, Choose FORM --> Send Form
• A box will appear which allows you to add a message
• In Editing View, Choose Email this FORM in the top blue menu bar
• A box will appear which allows you to add a message
Inviting Collaborators:
You can invite others to collaborate on the document. When inviting others to collaborate on your document, you
can choose whether to allow them to edit or just view the document. You decide what permissions people will
have. Click “SHARE” in the top right corner of the spreadsheet view.
A window opens which allows you to add collaborators.
Type the email addresses of the people you choose as collaborators.
• If you invite more than one person, separate the addresses with a
comma
• Choose “can edit” or “can view.”
• You can send an email which puts a hyperlink inside the email
message the user can click on
• You can choose to add collaborators without sending a message
• You can add a message
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Carol LaRow
Notes:
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© copyright 2012
Carol LaRow