Exhibit Brochure

Transcription

Exhibit Brochure

Exhibit Brochure
Berlin, Germany, 9-11 June 2008
Innovating Localization Business Models
Innovating
Localization Business Models
Table of Contents
New in 2008
3
New concept for exhibit area
at Localization World Berlin
3
Exhibit Open House
4
Value-added Tax (VAT)
4
Official exhibit company
5
About our Venue 6
Floor Plan
7
Types of Exhibits
8
Schedules
9
Important Contacts
10
Exhibition Rules
11
Need more information? Please contact Chris Luxton at chris@localizationinstitute.com or call +1 (608) 233 1790 (US Central Time Zone)
Innovating
New in 2008
New concept for exhibit area at Localization World Berlin
We are always looking for ways to improve Localization World (LW). To that end, we have
developed a new concept for the exhibit area that will be put into effect with LW Berlin 2008.
Our goal is to produce a cohesive, aesthetically pleasing exhibit area that functions as the
“main street” or “central square” of the conference, an area to which attendees naturally
gravitate and where business flourishes.
To achieve this, we are distinguishing among three types of exhibits and have designed
a layout with pre-assigned areas for each exhibit type.
The three exhibit types are:
Pop-up displays: Space-efficient displays designed for quick setup and inexpensive transport.
Display units must be 2-3 meters wide and at least 2 meters tall to qualify for this type of
exhibit space.
Octanorm: Ready-built booths with three walls and ceiling and fixtures supplied by the official
exhibit company for an additional fee. This is ideal for exhibitors who want to travel light or
don’t want to invest in their own displays.
Custom booths: Professionally designed trade show exhibits, typically owned by the vendor
and used from show to show.
If there is a question concerning exhibit type, the exhibit coordinator of Localization World
reserves the right to make the final decision.
The application process to reserve an exhibit space for LW Berlin 2008 consists now of the
following steps:
1. Choose an exhibit type.
2. Select an exhibit space in the area(s) reserved for that exhibit type. Metal Sponsors will
have first choice, according to exhibit type and timing of sponsorship. (For information on
becoming a platinum, gold, silver or bronze sponsor and other sponsorship opportunities such as dinner, conference bags and notepads, e-mail sponsors@localizationworld.com)
3. Receive confirmation from Localization World for your selected space or receive
information about alternatives.
In order to make things easier and clearer, we have split the exhibitor information into two
documents, this Exhibit Brochure and the Exhibit Application Form.
Exhibit Application Form
An application form designed to provide the information needed to set you up as an exhibitor:
http://www.localizationworld.com/lwber2008/exhibitform.pdf
Innovating
New in 2008
Exhibit Open House
In the afternoon of the first exhibit day (10 June 2008), we will extend the regular break to a
45-minute Exhibit Open House with food and refreshments. This event will be listed in the
conference program and promoted at the conference. The aim is to attract as many attendees
as possible into the exhibit hall.
Value-added Tax (VAT)
Germany recently changed the law regarding the collection of VAT for exhibits, conference
admissions and sponsorships. In the past, we were not permitted to collect VAT. Instead, we
had to tell our clients that VAT was due and that it had to be paid by them to the appropriate
German authorities.
Now, we are required to collect VAT from you and forward it to the German Finanzamt (Internal/Inland Revenue). This means that starting with LW Berlin 2008, we will add 19% VAT to
the net amount of the services you order from us.
Depending on where your company is headquartered, you may be eligible for a full refund of
the VAT you paid.
German companies will automatically receive a credit after they file their VAT (Umsatzsteuer)
forms at the end of the month or quarter. If your company operates a subsidiary in Germany,
you might want us to invoice them directly since they can reclaim VAT so easily.
European Union-based companies are eligible for a full refund once their VAT payments in
Germany reach a certain level. This, however, requires filing a refund request and can involve a
wait period of several months.
All other countries fall into two categories:
Category one includes countries that have a tax agreement with Germany that allows companies based in these countries to file for a refund. To see if your country is included, visit
http://www.vat-refund-services.de/en/overview/countrylist/index.html
Category two includes countries that don’t have such an agreement. Companies in those
countries don’t have a way to reclaim VAT.
Important:
The good news for those of you who qualify for a refund is that all VAT you pay in Germany in
connection with your conference/exhibit participation is eligible for a VAT refund. Even if you
add a business trip to see clients to your itinerary (sorry, not vacation-related expenses), all VAT
on hotels, airline tickets, restaurants, phone calls, car rental and so on can be reclaimed.
In Germany, VAT is typically included in the price posted. For example, a hotel room that is
listed at €150 already includes a €24 VAT, which can be reclaimed. The same holds true for
other travel expenses.
Innovating
New in 2008
It is, however, a requirement that the invoice/receipts that are being submitted in connection
with a VAT refund request are made out to the company that is applying for the refund.
The VAT on a car rental receipt issued to an individual cannot be reclaimed by his or her
company.
Those of you eligible for a refund might want to work with VAT Refund Services, a German
company that specializes in helping international companies reclaim VAT. They specialize in
trade show and conference-related expenses and charge a minimum flat fee of €99, or a
recovery fee of 15% of the refunded VAT for amounts that exceed the minimum fee.
Localization World has no commission or other agreement with VAT Refund Services and
assumes no responsibility should you choose to work with them. We did, however, review the
company and as a result can recommend its services.
The contact information for VAT Refund Services is:
VAT Refund Services
Marion Milde
Schaefflerstr. 7a
85609 Aschheim, Germany
Tel. +49 (0)89 90 77 52 62
Fax +49 (0)89 90 77 57 59
milde@vat-refund-services.de
http://www.vat-refund-services.de
Official exhibit company
For LW Berlin 2008 we are pleased to be working again with Funke Design GmbH who
provided excellent service for the two Localization Worlds held in Bonn. Our relationship
with Funke Design is a non-exclusive one, which means that you are free to hire another
exhibit supplier to design, build and install your booth. To make the setup at the conference
as smooth as possible, your exhibit company needs to coordinate the setup with Funke
Design. See page 10 for contact information.
Innovating
Ballroom/exhibit room
About our Venue
Lobby
Bedroom
Once we made the decision to return to Berlin for the 2008 European Localization World, we
set out to find a venue that would allow us to better integrate the conference and the exhibit.
We chose the Maritim proArte because it has a ballroom large enough to accommodate all
booths. What makes it even more attractive is the fact that the walls between the ballroom
and the foyer can be removed, thereby providing easy access to the attendees as they
traverse among the three session rooms and the exhibits.
The ballroom has large windows to the outside, flooding it with natural light. Two catering
areas in the rear of the exhibit hall and a diagonal layout should provide a steady flow of the
attendees into the exhibit area.
The Maritim proArte served as one of two elite hotels that catered to high government
officials and visiting dignitaries during the German Democratic Republic period (aka East
Germany). It then operated under the name Metropol. It is situated in central Berlin a few
blocks from the Brandenburg Gate, the Reichstag, the river Spree, and down the street
from the former Checkpoint Charlie, just to mention a few landmarks.
After the Berlin Wall came down, the hotel was acquired by the West-German Maritim chain
of business and conference hotels and renovated at considerable expense. It sports a modern
style with lots of light wood and chrome. Works of original modern art – some quite large – are
used throughout the hotel.
This is a historic hotel, with modern features to make for a pleasant conference experience.
The guest rooms are nicely appointed, and the rate we negotiated for our attendees includes
breakfast.
Contact information: Maritim proArte Hotel Berlin
Friedrichstraße 151
10117 Berlin, Germany
Tel.+49 (0) 30 2033-5, Fax +49 (0) 30 2033-4090
info.bpa@maritim.de, http://www.maritim.de
Innovating
Floor Plan
Exhibitor
Booth Number
Alchemy Software Development
WC
2
27
27
3x
2x3x2
2,5
3x
2,5
23A 16
16
3x
2
2x3x2
2,5
3x
30
30
3x
2x
15
15
2,5
5x
2,5
2,5
3x
99
34
34
2x
2x3x2
3333
77
55
2x3x2
3535
2x
2x
3x
10
x
2
2,5
2x
3x
2,5
2x
12
3x
11
3x
2x
2,5
12A
2,5
2x
2x
3x
5x
2x3x2
3x
8
8
2
2x
5x
1010
2x
2,5
3x
2x
12B
2,5
2,5
2,5
2x
2,5
2x
5x
13
19
2x3x2
5x
18
18
21
3232
31
31
2x
2x
2
3x
2x
17
2x
17
22
1414
2x3x2
2x
3x
2x
23
2
2,5
5x
2x
2,5
5x
2x
19
2x3x2
3x
2x
2 ,5
2x
2,5
2x
5x
25
20
2x3x2
23A
3x
24
29
29
2,5
2x
38
38
26
28
28
4
6
4
3
2
2x3x2
3636
2x
2x3x2
37
37
Elevators
Pop-up displays
(Maximum height 2,2 m,
footprint 2x3 m or 2x2 m)
Stairs to
hotel lobby
Down
7
Arancho 27
Beijing E-C Translation Ltd. 9
Brandt Translations
5
Commit
35
CPSL
30
Cross Language
31
CSOFT International
29
eLocalize
1
Frank Publis hing GmbH
16
Globalization and Localization Association (GALA)
11
The Institute of Localisation Professionals (TILP)
00
Jonckers Translation & Engineering 37
The Language Technology Centre
4
Language Weaver, Inc.
14
Lionbridge
36
Localisation Research Centre
38
The Localization Institute
00
23A
Moravia Worldwide
Registration/
Information
Internet station
Arabic Language Services
Merrill Brink International Ltd.
8x
3,1
5
2x
8x
Ca
te
3,1
5
rin
4x
g
8x
3,1
5
2x
3x
2,5
11
00
MultiCorpora
00
MultiLingual Computing, Inc.
00
8
MULTILINGUAL QA Ltd.
33
OmniLingua Worldwide, LLC
19
PASS Engineering GmbH 18
Plunet GmbH
10
Octanorm ready-built booths
(Height 2,5 m,
footprint 2x5 m or 2x3 m)
SDL
17
Skrivanek Ltd.
34
Custom booths
(Maximum height 3,15 m and 2,15 m,
various footprints)
TM Marketplace
00
Translation Automation Society (TAUS)
Catering areas
Translations.com 15
Internet station
VistaTEC 28
Break areas with chairs and tables
XTRF-TM (Lido-Lang Technical Translations)
32
Innovating
Types of Exhibits
Description
What is included
Cost
Pop-up
For space efficient displays designed for quick
setup and inexpensive
transport.
Display units must be
2-3 meters wide and at
least 2 meters tall to qualify for this type of exhibit
space.
n
6 m2 space to set up a pop-up display
Rectangular or round table, 2 chairs
n Wireless internet access
n Conference registration for one person
n One additional attendee at reduced rate
of € 550
n Electrical connection
n Company listing with link on website
n Description in printed program
2.300
(GALA
€ 2.070)
Octanorm 6
6 m2 exhibit space with
ready-built booth with
three walls and ceiling
(Height 2,5 m)
n
6 m2 space
Octanorm booth
n 2 Halogen spotlights (150 W)
n 1 table (round), 2 chairs
n Brochure display
of € 550
€ 2.800
(GALA
€ 2.570)
Octanorm 10
10 m2 exhibit space with
ready-built booth with
three walls and ceiling
(Height 2,5 m)
n
10 m2 space
n Octanorm booth
n 4 Halogen spotlights (150 W)
n 1 table (round), 3 chairs
n Brochure display
of € 550
€ 4.000
(GALA
€ 3.670)
Custom
Space for professionally
designed and custombuilt trade-show exhibits.
n 10 m2 / 15 m2 / 20 m2 / 30 m2 / or more
for custom exhibits
n Premium placement on show floor
Per 10 m2 (or prorated)
n 1 rectangular or round table, 3 chairs
of € 550
€ 330 per m2
(GALA
€ 297 per m2)
n
n
All prices exclusive 19% VAT. (See pages 4 and 5 about obtaining a VAT refund.)
Innovating
Schedules
Exhibit Registration Schedule for LW Berlin 2008
17 March 2008
Registration opens
Priority space selection for Metal Sponsors
31 March 2008
Space assignments will be announced
26 May 2008
Registration for exhibits closes
Exhibit Schedule for LW Berlin 2008
Setup time for exhibits
9 June 2008 14:30 - 18:00
Exhibit hours
10 June 2008 11 June 2008 8:00 - 18:00
8:00 - 16:00
Take-down time for exhibits
11 June 2008 16:00 - 18:30
Innovating
Important Contacts
Localization World Exhibit Coordinator
Chris Luxton
The Localization Institute, Inc.
4513 Vernon Boulevard
Suite 11
Madison, Wisconsin 53705
USA
Tel. +1 (608) 233 1790
Fax +1 (608) 441 6124
exhibits@localizationworld.com
http://www.localizationworld.com
Localization World Registration Coordinator
Bonnie Merrell
Localization World Ltd.
319 North First Avenue, Suite 2
Sandpoint, Idaho 83864
USA
Tel. +1 (208) 263 8178
Fax +1 (208) 263 6310
registration@localizationworld.com
http://www.localizationworld.com
Official Exhibit Company
Dirk Funke
Funke Design GmbH
Siebenmorgenweg 10c
53229 Bonn
Germany
Tel. +49 (0)228-5389960
Mobile +49 (0)170-8184900
info@funkedesign.de
http://www.funkedesign.de
Hotel Event Coordinator
Selina Gädke
Maritim proArte Hotel Berlin
Friedrichstraße 151
10117 Berlin
Germany
Tel. +49 (0)30 2033-4405
Fax +49 (0)30 2033-4092
sgaedke.bpa@maritim.de
http://www.maritim.de
10
Innovating
Exhibition Rules
The following rules become binding upon acceptance of this contract by Localization World, its sponsors
and the exhibiting company.
A.
Exhibit rental. Localization World will provide a sign for each exhibit space. No signs or advertising devices shall be
displayed outside the exhibit space.
B.
Space assignment. Assignments will be made after the receipt of the application and payment on a first-come,
first-served basis. The conference organizers reserve the right to reassign exhibit spaces at any time in the interest
of creating a cohesive exhibit.
C.
Exhibit hours. Displays must be staffed during all regular exhibit hours. Adherence to set-up and take-down
schedule is required. Localization World reserves the right to curtail exhibits or parts of exhibits that reflect
against the character of the conference.
D.
Loss, damage. Neither Localization World, its sponsors, their employees or agents will be responsible for any injury,
loss or damage that may occur to the exhibitor or the exhibitor’s property. By signing the exhibit space application,
the exhibitor releases Localization World, its sponsors, their employees and agents from any agreement to indemnify
them against any and all claims for loss, damage or injury. Exhibitors are advised to carry insurance.
E.
Sales. Any on-site selling must comply with all laws regarding taxes.
F.
Termination. If the conference is terminated due to picketing, strike, embargo, injunction, act of war, act of terrorism,
act of God, or state of emergency declared by a government agency, the exhibitor waives any and all damages.
Localization World may, after deducting all costs and expenses including a reserve for claims, refund to the exhibitor
the prorated amount of all funds paid by the exhibitor.
G. Cancellation. No refund will be given for the cancellation of space after the assignment of space has been made.
The space may be resold, reassigned or used by Localization World without benefit or refund to the exhibitor.
H.
Events. Any function, event or meeting sponsored by an exhibitor must be scheduled in advance through
Localization World and must not conflict with the conference schedule.
For additional information:
Tel. +1 (608) 233 1790
If you‘re interested in exhibiting at Localization World Berlin 2008, please download our Exhibit Application Form
at http://www.localizationworld.com/lwber2008/exhibitform.pdf or request a copy by sending an e-mail to
11

Exhibit Brochure

Transcription

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