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Prepared in connection with a Continuing Legal Education course presented at New York County Lawyers’ Association, 14 Vesey Street, New York, NY scheduled for March 24, 2011. N Y C L A - C L E I n s t i t u t e T he A rt of Written Persuasion F ac u l t y : Herald Price Fahringer, Fahringer and Dubno Erica Dubno, Fahringer and Dubno Theodore Blumberg, Esq. 3 TRANSITIONAL and Non-transitional MCLE CREDITS: This course has been approved in accordance with the requirements of the New York State Continuing Legal Education Board for a maximum of 3 Transitional and Non-Transitional credit hours; 3 Skills. This program has been approved by the Board of Continuing Legal Education of the Supreme Court of New Jersey for 3 hours of total CLE credit. Of these, 0 qualify as hours of credit for ethics/professionalism, and 0 qualify as hours of credit toward certification in civil trial law, criminal trial law, workers compensation law and/or matrimonial law Information Regarding CLE Credits and Certification The Art of Written Persuasion Thursday, March 24, 2011, 6:00PM – 9:00 PM The New York State CLE Board Regulations require all accredited CLE providers to provide documentation that CLE course attendees are, in fact, present during the course. Please review the following NYCLA rules for MCLE credit allocation and certificate distribution. i. You must sign-in and note the time of arrival to receive your course materials and receive MCLE credit. The time will be verified by the Program Assistant. ii. You will receive your MCLE certificate as you exit the room at the end of each day. The certificates will bear your name and will be arranged in alphabetical order on the tables directly outside the auditorium. iv. If you arrive after the course has begun, you must sign-in and note the time of your arrival. The time will be verified by the Program Assistant. If it has been determined that you will still receive educational value by attending a portion of the program, you will receive a pro-rated CLE certificate. v. Please note: We can only certify MCLE credit for the actual time you are in attendance. If you leave before the end of the course, you must sign-out and enter the time you are leaving. The time will be verified by the Program Assistant. If it has been determined that you received educational value from attending a portion of the program, your CLE credits will be pro-rated and the certificate will be mailed to you within one week. vi. If you leave early and do not sign out, we will assume that you left at the midpoint of the course. If it has been determined that you received educational value from the portion of the program you attended, we will pro-rate the credits accordingly unless you can provide verification of course completion. Your certificate will be mailed to you within one week. Thank you for choosing NYCLA as your CLE provider! New York County Lawyers’ Association Continuing Legal Education Institute 14 Vesey Street, New York, N.Y. 10007 • (212) 267-6646 The Art of Written Persuasion Thursday, March 24, 2011, 6:00PM – 9:00 PM AGENDA Faculty: Erica T. Dubno, Fahringer & Dubno Herald Price Fahringer, Fahringer & Dubno Ted Blumberg, Esq. 6:00 PM – 7:00 PM The Art of Legal Writing, Herald Price Fahringer 7:10 PM – 7:50 PM No Clarity, No Persuasion, Ted Blumberg 8:00 PM – 8:40PM Tricks of the Trade, Erica Dubno 8:50PM – 9:00PM Questions and Answers NEW YORK COUNTY LAWYERS’ ASSOCIATION The Art of Written Persuasion Herald Price Fahringer, Esq. Erica T. Dubno, Esq. Fahringer & Dubno 120 East 56th Street, Suite 1150 New York, New York 10022 (212) 319-5351 March 2011 © 2011 Herald Price Fahringer/ Erica T. Dubno Table of Contents Introduction ..................................................................................................................... 1 The Silence of Space is Persuasive .............................................................................. 2 “A Clear Statement is the Power of the Bar” ............................................................. 4 Newspaper Short............................................................................................................. 6 “These Ornaments are Useful, Because They Obtain an Easier Reception for Truth”..................................................................................... 8 The Question Presented............................................................................................... 11 Summarize the Case in Two Pages............................................................................ 12 Putting Your Faith in the Facts ................................................................................... 15 That “Miraculous Thing” -- the Opening Sentence ............................................... 16 The Use of Road Signs to Point the Way for the Court ................................................................................................................................ 19 “You’re a Woman. That’s a Man.”.................................................................. 19 “Even Victors are by Victories Undone” ...................................................... 20 The Lure of a Quotation............................................................................................... 22 Metaphors and Analogies ........................................................................................... 23 A Picture is Worth a Thousand Words -- the Use of Charts, Diagrams and Visual Aids ............................................................................ 24 Exploit Key Exhibits ..................................................................................................... 27 The Ever-Continuing Debate Over Footnotes......................................................... 27 The Twang of Exclamation Marks............................................................................. 30 The Style of the Brief ................................................................................................... 31 Babe Ruth Struck Out More Times than Anyone .................................................. 33 Conclusion...................................................................................................................... 35 ii Introduction A legal brief can be judged in at least two ways. Its competency involves such things as the issues raised, the cogency of the research, as well as the brief’s overall logic, to mention capabilities. The just a second few of criterion its more concerns prominent the brief’s artistry, which includes the use of engaging language, a good narrative effective strategy visual and, devices perhaps, -- all the of employment which can of add considerable force to the writing. The methods discussed here concern the art of legal writing. These strategies can be as simple as inserting provocative topic headings in the text to excite the reader’s interest, or they may involve using a one-page introduction that tells the court what the case is about, or the employment of charts and diagrams to help the reader understand complicated factual situations. Of course, other factors that contribute to the power of the brief are the choice of structure. words, organization of thoughts, and sentence The techniques suggested in this article can be utilized in any form of brief writing -- including trial courts, appellate courts and other legal proceedings. However, you must always confer with the specific court’s rules to make certain the approach is permissible. The theatrical visual and methods advocated controversial. But, may new seem to some techniques often appear extreme to those whose tastes have been dulled by habit. Remember, a major premise of this article is to encourage the use of our imaginations in finding methods of making our views clearer to the court. 2 new The Silence of Space is Persuasive Studies in the publishing industry have shown a high correlation between page design and readability. Design includes type styles, the arrangement of text on the page, and even the paper on which the words appear. Overcrowded pages, crammed full of words, are eye punishing and cause claustrophobia. On the other hand, ample white space created by clean, bright pages, with broad borders, beckons to the reader. The silence of space is soothing. They say that Dashiell Hammett’s publisher insisted on extensive white space on his pages that almost equaled the quantity of print. This stark, naked space gave added power to Hammett’s tough, bare-knuckled prose. Moreover, openness can add to persuasiveness by evoking a sense of clarity. Thus, the way words sit on a page is important. For example, justified margins are more pleasing and appear neater than those that are uneven and ragged. Also, consider leaving three single spaces between paragraphs, as well as between point headings and the text of the argument. Try not to have any paragraph exceed ten lines. And, when possible, start heading on a fresh page. 3 a new topic or point The font used in this article, called “Courier New,” is clear and easy to read. Thus, by utilizing technology, the brief’s appeal can be enriched and its reading made more pleasant.1 Jean Paul Sartre said, “Art thrives on appearances.” Psychologists tell us that a pleasing appearance improves our chances of persuading others. Therefore, we dress well and neatly when we go before a judge or jury. We all know the importance of first impressions. A beautifully typed and handsomely mounted brief has a distinct advantage over a shoddy one.2 1 We are reminded of the comment, made by an appellate judge, that reading the average brief was like making a two-hour forced march in one’s own living room. 2 William S. Pfeiffer, Ph.D., author of Proposal Writing: The Art of Friendly Persuasion, Merrill Publishing Company, lists “neatness” as number one in silent persuasion. 4 “A Clear Statement is the Power of the Bar” “A power clear of statement,” the bar.” Daniel How true Webster that said, is. The “is the sovereign ingredient in any form of legal writing is clarity. It is obtained by writing that is simple and straightforward. Your eloquence should be an elegance of simplicity. This can be achieved by using short words, short sentences and short paragraphs. Long words often require translation and slow the reading down. The shorter the word, the harder it hits. Lengthening words weakens them. For instance, “violate” is stronger than “violation”; “calamity” is better than “calamitous”; and “devastate” is more powerful than “devastation.” 5 Similarly, cars collide, plaintiffs complain, lawyers argue and judges decide. When verbs are converted into nouns -- such as “collide” to “collision”; “complain” to “complaint”; “argue” to “argument”; and “decide” to “decision” -- they lose a great deal of their strength. Active words grip the reader and enliven the narrative. Lengthy sentences are more difficult to understand and tire the reader. The aim is to move the narrative along in quick, simple steps, from one idea to the next. Tight, concise sentences that follow in rapid succession quicken the pace. Short sentences also grammatical or syntactical errors. 6 reduce the risk of Newspaper Short “Newspaper short” paragraphs are easier to read than solid gray blocks of prose. Also, a new paragraph can provide a resting place for the reader -- a spot to take a breath. And, to get through what we have to write about, the more thought resting should places start the a better! new Although paragraph, each on new occasion paragraphs can be improvised to improve readability. Another effective literary tactic is to isolate an important statement in a single paragraph. In Herman Wouk’s best selling novel, The Caine Mutiny, the trial of Stephen Maryk for mutiny formed the book’s central event. As suspense mounts over the outcome of the trial, suddenly, without warning, Wouk stuns the reader with: The court debated for an hour and ten minutes. Maryk was acquitted. Although we do not have at our disposal all of the figurative powers of fiction, there is no reason why some of the novelist’s skills cannot be adapted to the writing of a powerful brief. To summarize, short words, sentences, and short paragraphs should be the rule. 7 short “These Ornaments are Useful, Because They Obtain an Easier Reception for Truth” Language is still the most powerful of all human forces. It has been said that English contains more words than any other language in the world -- over 600,000! In addition, more language every than a year. thousand Thus, it words is are the added to our richest of all languages. As a consequence, there is no excuse for verbal ineptitude. We must learn to harness this great language and exploit its most powerful aspects. Asked bright to justify images and his elegant employment of phrases, Dr. fine allusions, Samuel Johnson replied: “Why, Sir, all these ornaments are useful, because they obtain an easier reception for truth.” So too, a superbly written brief, rich in colorful, strong language, can create a greater reception for the truth. 8 Of come course, from the the recruitment vast assemblage of of strong words language stored competent dictionary and comprehensive thesaurus.3 resourcefulness is developed from these two must in a Verbal essential books. John Steinbeck’s favorite book was the Oxford English Dictionary. And, they say that Truman Capote, as a child, carried around a dictionary and told his aunt that he was going to memorize it. When finalizing a brief, replace anemic or overworked words with synonyms that are stronger or more apt. Learn to write with a thesaurus and dictionary at your side. Take the time to find the right words to strengthen and animate your arguments. 3 Webster’s New World College Dictionary (4th ed. 2000), is portable and authoritative. J.I. Rodale, The Synonym Finder, Warner Books (1986), is organized like a dictionary and easy to use. 9 Verbal prowess is an act of faith, not a trick of grammar. The weariness that comes from gaining command of a large vocabulary must be borne if success is to be gained. Developing a hardy vocabulary is like keeping your body strong. It has to be exercised every day. A lawyer must learn how to bring the court face-toface with the brutal aspects of a criminal conviction or the horror of the loss of life. Also, episodes that are attended by alarm or dread should be dramatically described. Through the use of words, make the court see, hear and client. feel There the is pain no and place suffering in our endured work for by your verbal squeamishness. Sometimes the nature of your client’s cause requires you to drive language past the point of endurance. 10 The Question Presented The “Question Presented,” strategically located at the very tip of the brief, is normally the first thing read. It enjoys that priority because it embodies the issue to be decided. As a consequence, shaping the question presented achieves paramount importance. The question should fairly capture the essence of the issues raised by the brief. Counsel should design it to emphasize its significance and, at the same time, invite a favorable response. Here is an example: Whether P.L. § 245.01 is unconstitutional because it violates the equal protection clauses of the federal and state constitutions by forbidding women, but not men, from exposing their breasts in public.4 4 People v. Santorelli, 80 N.Y.2d 875, 587 N.Y.S.2d 601 (1992). We recognize that this example comes from a criminal case. However, the art of crafting forceful questions is equally essential in criminal and civil cases. 11 Try to pare the question down to its core elements so that it is easily understood.5 Questions that are complex, comma-ridden and bogged down with subordinate clauses are ineffectual. The question presented is usually prepared last, after a full understanding of the issues and relevant facts has been mastered. Summarize the Case in Two Pages A good brief announces itself on its opening pages. Whatever distinctiveness of vision and discipline of language the author can muster should be displayed in the front of the brief. Today, when our courts are confronted with staggering caseloads that have pushed our judicial system to the edge of collapse, we must find ways to get our points across as quickly as possible. A short “Preliminary Statement” or “Introduction” can distill the whole case in one or two pages. 5 The First Department’s rules require a concise statement of the “questions involved without names, dates, amounts or particulars.” 22 NYCRR § 600.10(d)(2)(ii). 12 Achieving this objective requires enormous discipline. The writing must be clean and spare, sacrificing much of the historical data. To be successful, it must be kept to the bare bones. Too many summaries found in briefs tell, in paralyzing detail, the complex process of how the case got from the trial court to the appellate court. More often than not, they are burdened with backward-moving details that merely recite the sad litany of the judgment and the deadly procedural history.6 6 If relevant, counsel must provide “a statement that proceedings on the judgment or order appealed from have been stayed pending a determination of the appeal.” 22 NYCRR § 600.10(d)(2)(iii). 13 Notice the extraordinary achievement of Thomas Buckley’s opening lines in his review of Life for Death, by Michael Mewshaw, which told of a homicide that occurred in a small town in Maryland: One morning in January 1961, fifteen-year-old Wayne Dreshback shot his adoptive parents dead in their large and pleasant home on the shores of Chesapeake Bay in Frankline Manor, Maryland, and fled in his mother’s car. His younger brother, Lee, ran sobbing to tell the neighbors. They notified the police, who arrested the boy as he talked with friends about other matters at a nearby gas station. Wayne Dreshback readily confessed to the murders, without apparent emotion. There had been trouble the night before, he told his questioners, when he returned home late from a basketball game. In just 96 words Mr. Buckley has summarized a highly dramatic episode by using declaratory sentences. themselves -- The generating everyday language events literally drama and and simple, speak suspense. for This introductory paragraph provides an excellent model for a preliminary statement. 14 Putting Your Faith in the Facts The first canon of good legal writing is accuracy. In other virtues words, being persuasive of precision and requires mastering the Although our documentation. writing is partisan, it is imperative that we maintain an almost religious zeal for faithfulness to the record. Ideally, every factual statement should be punctuated with a record reference or exhibit number. Only through this form of exactitude can we earn the court’s trust. One cannot blame judges for harboring a healthy skepticism when a lawyer never bothers to cite to the record. A careful documentation of the facts gives the brief its credibility. Legal prose can be scrupulously accurate while, at the same time, absorbing and dramatic. Therefore, devotion to detail and a passion for documentation must be cultivated. In writing briefs, more often than not, we must put our faith in the facts. Thus, the skillful deployment of the facts may have more to do with your eventual success than the law. The facts form the foundation for everything that follows. As a consequence, capitalize on the power of the concrete and particular to convince the court that the 15 result you seek is reasonable. Remember, the truth is in the details. Most factual chronologically, statements in an recount economical, the trial events straightforward way. However, it may not be to your advantage to organize them chronologically. defendant may For have instance, been the in last a criminal witness case, to the testify. Starting with his version of what happened may prove far more beneficial. There is nothing wrong with pulling from the trial record those facts that play to the strength of your position -- as long as the statement of facts is balanced and fairly stated. No effort should be spared in stating the facts as accurately as possible. Strive to establish a high index carries the of integrity reader with the successfully belief in their authenticity. 16 court through early the on. facts What is a That “Miraculous Thing” -- the Opening Sentence “Grab the reader by the lapels and shake him! That’s what a good opening line must do,” an editor of a major publishing authors it company is once told generally me. Among recognized journalists that the and opening sentence is one of the most important statements in the composition. Eudora Welty called it a “miraculous thing.” A harrowing opening sentence is found in P.D. James’ novel Devices and Desires, which is about a serial killer: The Whistler’s fourth victim was his youngest, Valerie Mitchell, age fifteen years, eight months, and four days, and she died because she missed the 9:40 bus from East Haven to Cobb’s Marsh. How could anyone put that book down after sensing the hidden terror that echoes through that opening line? What lures the reader in is the appalling randomness of death in today’s urban world. 17 Even though we rarely have such dramatic events to excite the reader, there is no reason why a tantalizing opening line cannot be used in a brief. Consider this: It all happened at 10:08 a.m. on November 15, 2006, when the prosecutor rose to deliver his final argument to the jury. During the next 27 minutes he unleashed a blistering attack on the Defendants. And, by the time the prosecutor was finished, any chance John Smith and Mary Martin had of obtaining a fair trial was utterly destroyed. Another tactic is to tempt the court with a provocative aspect of the question presented. For instance: Why would a trial judge refuse a jury’s request to read back the testimony of a critical witness? Here is another example: At the outset, there are two questions this brief will tackle: Is it illegal for two agents to be in the grand jury while each is testifying? And, does that illegality require a dismissal of the indictment? The opening line should not be merely an attentiongetting device. It must have a purpose. Therefore, a great deal of thought must go into choosing the words that open the brief. 18 The Use of Road Signs to Point the Way for the Court Psychologists say that the mind absorbs better that which appears in small parts. Thus, breaking the brief into smaller sections, in the same way newspapers and magazines subdivide their stories, makes it easier to read. This can be accomplished by using subheads. Moreover, historical reconstruction is improved by signs that tell the reader what is to come. A good subhead should attract interest and, at the same time, should be informative. Like “Post-it” notes, they can be displayed with considerable force. A quotation from the record can catch the court’s attention and convey the essence of what is to follow. 19 “You’re a Woman. That’s a Man.” In People v. Santorelli, 80 N.Y.2d 875, 587 N.Y.S.2d 601 (1992), nine women bared their breasts in a park in Rochester, New York, to publicize their grievances against Penal Law § 245.01. That law prohibited women, but not men, from exposing their chests in a public place. The women were arrested, tried and convicted in the Rochester City Court. In the trial, one of the women testified about how she took her top off while sunbathing. A park policeman ordered her to put her shirt back on. She complained that a man close by had his shirt off, and the officer replied: “You’re a woman. That’s a man.” When the case reached the New York Court of Appeals, that quotation from the record was used as a striking subhead. 20 “Even Victors are by Victories Undone” On occasion, quotations from literature can be used as apt subheads. adversary’s Dryden’s For gross “Even quotations instance, misconduct victors are might prove that in or by a case involving overkill, victories appropriate consider undone.” are “All an John Other looks yellow to the jaundiced eye,”7 in a case of bias; “The explanation is often worse than the blunder,”8 regarding a cover-up; or “An open foe may prove a curse, but a pretended friend is even worse,”9 to denounce an informant. Benign subheads, such as “Procedural Events,” “History of the Case,” “Analysis of the Indictment,” and “The Testimony of Officer Brown,” are less helpful because of their vagueness than those that are more specific. Also, well-crafted subheads can transform your Table of Contents into a compelling summary of the arguments. 7 Alexander Pope, Essay on Criticism, part ii. 8 Turkish proverb. 9 John Gay. 21 The Lure of a Quotation Biblical and literary allusions are an authentic part of our craft. lecture, recall speaker says, When how “It listening your was to interest Franklin a is speech, sermon, elevated Delano when Roosevelt or the who said....” Our attention is heightened by the recognition of the great historical figure. A quotation, if apt, gives the argument a special force because of the stature of the author. If your case depends on a crucial document, consider Carl Sandburg’s statement, “The best witness is a written paper.” For a defendant who relied on character witnesses and wants to emphasize the importance of a good reputation, quote Shakespeare: He that filches from me my good name robs me of that which not enriches him, and makes me poor indeed.10 10 William Shakespeare, Othello, act iii, sc. 3. 22 The over-aggressive act of entrapment by a law enforcement officer may warrant reference to, “The serpent beguiled me, and I did eat.”11 For a case in which there was a dying breathe declaration, truth that consider breathe Shakespeare’s their words in “For they pain.”12 And, relating to an attorney’s conflict of interest, you may use “No man can serve two masters.”13 By simply consulting Bartlett’s Familiar Quotations, you can find an appropriate quotation for almost any circumstance. 11 Genesis 3:13. 12 The Tragedy of King Richard II, act 2, sc. 1. 13 Matthew 6:24. 23 Metaphors and Analogies A single metaphor allows the brief writer to introduce a point rapidly and, at the same time, make it memorable. The metaphor is a way of thinking that is available to everyone. As one writer put it, “metaphors nudge the brain along well worn paths.” All Lincoln, used great perhaps them speakers more extensively: have than “A used any house other metaphors. historical divided against Abraham figure, itself cannot stand.” And, Shakespeare wrote almost exclusively in metaphors: “Now is the winter of our discontent.”14 Where appropriate, try to find a suitable metaphor to enliven your brief. 14 King Richard III, act 1, sc. 1. 24 A Picture is Worth a Thousand Words -- the Use of Charts, Diagrams and Visual Aids Today, we live in a visual society. The image is slowly, but surely, replacing the word. As a consequence, the visual strategy of your brief warrants attention. There are occasions when you simply cannot tell the judges everything. Sometimes you have to show them. Studies have established that over a 72-hour period, an audience will remember roughly 10 percent of what it hears but will retain 65 percent of what it sees. Therefore, finding ways of illustrating what you want to convey is important. A chart is an efficient way to deliver a large amount of information quickly and effectively. It can illustrate what cannot be easily explained. Moreover, in addition to elevating the level of comprehension, a chart or picture can dramatize as well. Most judges cheer any device that will help them better understand the facts or issues. Subjects include time that are difficult to describe sequences involving significant in words historical events. Their importance is better understood if presented in a simple outline. The complexity of multiple conspiracies charged in modern day indictments may be best 25 illustrated by a drawing that shows the separate and unconnected circles of criminal activity. An outline. intricate The statute following can be three-part explained sentence through conveys an the heart of the complex 500-word federal gambling statute: 18 U.S.C. § 1955, in essence, provides: (1) If five or more persons conduct an illegal gambling business (2) that has remained in continuous operation for more than 30 days or has grossed $2,000 in a single day and (3) it violates the state law, the persons are guilty of syndicated gambling. A graphic presentation, to be successful, must often go through several renditions before serving its ultimate purpose. Simplicity is the guiding principle of any chart or diagram. Care must be taken that such devices do not become visual stunts or contrivances. As always, good taste and sound judgment must preside. And, as with everything else, a chart or diagram must be accurate. 26 Exploit Key Exhibits If an important exhibit exists, such as a letter, police report, statement or contract, that is helpful to your case, seek permission to reproduce it in the body of your brief reproductions however or as can detailed an be and attachment. particularly refined, Color photographs influential. has the No ability or text, of a photograph to transform what cannot be explained in words into distinctive images. A copy of an important statute or rule that is central to the debate may also be included in the brief, if the court rules permit it.15 15 Under the rules of the First Department, permission must be obtained to attach any document or chart to the brief. 22 NYCRR § 600.10(d)(1)(iii). 27 The Ever-Continuing Debate Over Footnotes It is strange that the lowly footnote should prove to be one of the most controversial subjects in the whole field of brief writing. A number of prominent jurists and authors oppose them. Some judges have actually declared that they will not read them. Other courts forbid them.16 And, yet, other respected judges and appellate advocates find them indispensable. Those that denounce footnotes believe that they are diverting. And, there is no question that a brief heavily freighted with footnotes places an inordinate strain on the court’s patience. The footnote most likely gained its bad reputation from its close association with law review articles where it sometimes appears as though whole file drawers of information have been dumped in them. In that setting, they may chew up three-quarters of a page, and are unsightly. Only the bravest and most tolerant will venture down into them. 16 For example, the Fourth Department does not footnotes in any brief. See 22 NYCRR § 1000.4(f)(2). 28 permit Despite their drawbacks, footnotes do have some utility. If used prudently, they can strengthen a brief’s structure. Virtually every argument carries with it some material that is supplementary. A footnote is a convenient place in which such collateral or extra information can be stored. For instance, when counsel quotes a few pertinent lines from a statute in the body of the brief, the court may wish to examine in a footnote the entire text of that law. Moreover, where a salient line of testimony is quoted in the text of the brief, out of a spirit of fairness, adjacent lines may be housed in a footnote. Footnotes can also be used for simplification. They can attest to the author’s care in making sure the court is furnished with all relevant facts or authorities. Footnotes should be tough, to the point, and used sparingly. 29 A rule of thumb in relegating material to a footnote is whether it is essential to the principal argument. Ask: Can my argument succeed without the information deposited in the footnote? If it can, then it has been properly classified. But, whatever you do, never allow an important argument to languish in the margins of your brief.17 17 The Court of Appeals for the Second Circuit has held that an issue cannot be preserved in a footnote. See United States v. Restrepo, 986 F.2d 1462 (2d Cir. 1993). Moreover, the Second Department seems to support that proposition as well. See, e.g., People v. McDaniel, 295 A.D.2d 371, 371, 743 N.Y.S.2d 532, 533 (2d Dept. 2002) (issues only addressed in various footnotes, but not in the brief, were not considered by the court on appeal). 30 The Twang of Exclamation Marks Some lawyers so distrust their readers that they italicize or underline every other word for emphasis. This literary bellowing is unseemly. An outpouring of italics, capital letters, heavy underscoring and antic punctuation can be offensive. And, if the brief becomes too boisterous, it will alienate the court. In fact, the First Department’s rules provide except in that point “[b]oldface headings type or shall not subheads.” be 22 used NYCRR § 600.10(d)(1)(iii). However, there are exceptional occasions when a single word or two deserves additional emphasis. For instance, you may want to stress that the legislature used the word “shall” in place of “may” in a statute to accentuate its mandatory intent. When quoting from a case, there may be a need to underscore the court’s use of (“and”) rather than the disjunctive (“or”). 31 the conjunctive The Style of the Brief Style is what holds the brief together and gives it a special force. A whole host of factors, some large and others small, go into making up a distinctive style. As we have discussed subheads, a here, bright sentences, opening line captivating and tantalizing the use of imaginative charts, all play a significant role in creating a unique style. The differences in narrative styles are many. A sensible, somber brief touches us with its understatement, while a flamboyant, dramatic brief can excite and inspire the reader. Prose that addresses itself quietly and intelligently to the issues can be just as effective as one that is rich with colorful language. However, the first rule of style is to be true to yourself. Whatever style you choose, it should be authentic and natural. One final caveat: no amount of literary accomplishment, exciting visual detail or vibrant words can make a brief succeed that is not sound in both authority and logic. 32 Babe Ruth Struck Out More Times than Anyone We are the only profession where our future lies in the past. Since our system of justice is built on precedent, we spend much of our time looking backwards. To some extent, we are handicapped by tradition, which can provide the most oppressive confinement of all. Our greatest enemy is habit. Therefore, to be inventive, we must discard the shackles of convention. Albert Einstein said, “imagination is more important than knowledge.” That is true. It is not that as lawyers we lack imagination; it is that we don’t always connect our imagination to our work. In 1927, when Babe Ruth established the record for hitting more home runs than any player in either league, he also set another record that no one reads about: He struck out more times than anyone in the American League! 33 If there is a lesson to be learned from those seemingly inconsistent statistics, it is if you want to be distinctive, you have to swing for the fence. And, often, you’ll miss -- and miss badly. But, better that, than a life of professional mediocrity. Let your imaginations take flight and try new techniques that will make your briefs more effective, more compelling and, hopefully, more successful. The whole environment of brief writing should move toward more experimentation and away from convention. We can be in the forefront of this movement. Don’t be afraid to take chances. 34 Conclusion The privilege of briefing and arguing a case can be one of a lawyer’s highest and most rewarding achievements. When given that opportunity, you must make the most of it. We hope, in some small way, this article helps you attain that success and satisfaction. March 2011 Herald Price Fahringer, Esq. Erica T. Dubno, Esq. Fahringer & Dubno 120 East 56th Street, Suite 1150 New York, New York 10022 (212) 319-5351 35 No Clarity, No Persuasion© by Theodore L. Blumberg If the reader or listener understands what we, as advocates, are saying, he or she may or may not be persuaded; persuasion depends on a complex set of circumstances including the facts, the law, the society’s political climate, the fact finder’s predispositions, etc. Many, even most, of those variables are normally beyond our control. But if the reader or listener cannot understand what we’re saying the game is lost. Persuasion begins with clarity. Here are seven tips that will add clarity to your utterance, written or spoken. Use the active voice As Strunk and White point out in The Elements of Style, the active voice is usually to be preferred because it’s direct and vigorous: “I shall always remember my first visit to Boston,” is better than “My first visit to Boston will always be remembered by me.”1 The passive voice fights the way we naturally process language. Comprehension depends on the reader’s ability to translate words into images and ideas. By detaching syntax from the way it is most readily understood—as a meaningful sequence of events— the passive voice often slows comprehension.2 “The ball was thrown by the quarterback” makes the reader work to associate the words with the things they signify and then rearrange the sentence so it can be apprehended as a logical sequence of events. “The quarterback threw the ball,” on the other hand, is immediately understandable. It’s clear. 1 William Strunk, Jr. & E.B. White, The Elements of Style 18 (1979). 2 See Bryan A. Garner, Legal Writing in Plain English 25 (2001). 2 The active voice orders ideas in the way in which native speakers of English most readily comprehend them. “When you use a verb in the active voice, the subject of the sentence does the acting. ‘John kicks the ball.’”3 In other words, “its syntax meets the English-speaker’s expectation that the subject of a sentence will perform the action of the verb.”4 And it just sounds better: “Joe saw him” is strong. “He was seen by Joe” is weak. The first is short and precise; it leaves no doubt about who did what. The second is necessarily longer and it has an insipid quality: something was done by somebody to someone else . . . A style that consists of passive constructions will sap the reader’s energy. Nobody ever quite knows what is being perpetrated by whom and on whom.5 In addition to its other virtues, the active voice makes for shorter, terser sentences.6 Anything that eliminates unnecessary words is to be valued. Unnecessary words are clutter. The active voice, with its natural ordering of syntax and its tendency to promote concision, is a valuable weapon in the fight for clarity. Nevertheless, precisely because of its inherent shortcomings, the passive voice can be useful on those occasions when we need to distance the reader from our words. Litigators can use the passive voice to take the emotional charge out of ugly facts. “Defendant Faber had three beers, left the bar, got into his Pathfinder and started driving up Lexington Avenue. At 40th Street he ran a red light and slammed into Kyle Chan as the 3 Richard C. Wydick, Plain English for Lawyers 29 (1998). 4 Garner at 25. 5 William Zinsser, On Writing Well 68 (1998). 6 See also Strunk & White at 19 (“when a sentence is made stronger [through using active voice] it usually becomes shorter . . . brevity is a by-product of vigor.”); Garner at 25 (the active voice “usually requires fewer words.”). 3 boy was crossing the street on his skateboard. According to witnesses, Chan flew into the air, crashed onto the Pathfinder’s windshield, shattering it, and fell to the ground.” Let’s say you represent Faber. Your characterization of the facts will be quite different. You’ll want to be passive and abstract. “Several beers were consumed at the bar by Mr. Faber. A quarter of an hour later, at approximately 4 p.m., as the intersection of Lexington Avenue and 40th Street was approached by his vehicle, the traffic light turned from yellow to red. Tragically, at that moment the decedent skated into the crosswalk on his skateboard. Unable to stop his vehicle in time, the intersection was entered by the vehicle, and the decedent was struck by the vehicle.” The passage is noticeably longer in the second version, and part of that length is caused by the passive voice. Note, too, the juxtaposition of the passive voice (“as the intersection . . . was approached by his vehicle”) with the active voice (“the traffic light turned from yellow to red.”) The passive voice slows the action, the active speeds it up to create the impression that the light changed abruptly. The overall effect of the second version, though it’s admittedly heavy-handed in its use of the passive voice to illustrate the point, is to distance the reader from the squeal of brakes, the thudding crack of steel against flesh and bone, the sound of shattering glass, and the soft thud of a body falling to the asphalt. Film directors use different speeds, lenses, and angles. Lawyers have words, words, words but words are more than enough. This, after all, is the point of rhetoric, an 4 unjustly maligned term of late7 that is at the heart of what we do as advocates. It’s not what you say; it’s how you say it. Avoid “Abstract Expressionism” Concrete language conveys the sense of real people doing things—leaving property to their children, selling a business, proving they were in Cleveland when the victim was murdered in Astoria. Because we deal in the practical, our writing should be vivid yet plain, clear and concise. A good test is to ask yourself, when reading something you’ve written, if you can picture the events you’ve written about. “Anticipatory repudiation” sounds important but I can’t conjure an image of what it means to flesh-and-blood people. Tell me Ajax, Ltd. was habitually paying your client’s bills three to six months late, which led your client to suspect that Ajax was about to founder, so she canceled Ajax’s contract to prevent losing money. That I can picture. Shun abstraction in favor of the concrete. We help people do what they need or want to do. Our language should be plain and practical as hardware, and as quietly handsome in its unadorned way. Watch the Dictatorial Adverbs Every law student learns to avoid “clearly,” as in “Clearly, the agreement was void from the outset.” Too bad “significantly,” “incredibly,” “undoubtedly,” “erroneously,” “fallaciously,” etc., aren’t also singled out. They occur in legal writing with annoying 7 See Brian Vickers, In Defence of Rhetoric viii, 1 (1988); Richard A. Posner, Cardozo, A Study in Reputation 54 (1990). 5 frequency, often as the first word of a sentence: “Significantly, the agreement was modified after Barnes had signed it . . .” “Incredibly, the Government contends that the search was justified by exigent circumstances . . .” “Undoubtedly, the rubber ducky was dangerous when it came off the assembly line, and the manufacturer clearly knew of the danger . . .” Indiscriminate use of adverbs, like overindulgence in italics, insults the reader’s intelligence.8 If your point is significant or fallacious, clear or incredible, there is no reason to shout. Adverbiage, as I call it, creates resistance in the reader to the very conclusion you would like her to draw. This is particularly true of judges, who wade through brief after brief in which lazy lawyers, rather than making the points plain through careful writing, take the adverbial shortcut and sabotage themselves. Allowing readers to conclude from the undisputed facts that your point is incredible or significant is more powerful than trying to force it upon them by auctorial fiat. Most of us don't like to be told what to think or feel. This goes double for lawyers and judges, who are trained to read with a skeptical eye and varying degrees of scrutiny. Go over your writing with a pen at hand and circle the adverbs. Determine whether you’re taking adverbial shortcuts because you haven’t bothered to make the point through careful writing, or whether the adverbs are useful. When in doubt, make significant points significant through content and context and let the reader discover the significance on his own. 8 See Effective Appellate Advocacy at 148. 6 Can you please be briefer, please? Think of every brief you file as an infliction. Judges don't read our briefs because they look interesting or have flashy covers with imaginative illustrations of contracts being sundered, marriages destroyed by adulterous trysts or patents being infringed by unscrupulous upstarts. There is no author photo on the back cover with a brief bio: “Janet Hastings, a partner at Childs, Reznor and Calabash, lives in Alexandria, Virginia with her husband Tom and their sons Peter and Raoul. A recipient of the National Advocacy Foundation’s award for her groundbreaking work on federal jurisdiction, this is her fifth brief on the Commerce Clause.” Judges read our briefs (at least we hope they read them) because they have to. In short, write short. Never use fewer words than necessary but never use more. Your reader has an attention span of about 30 seconds.9 Edit ruthlessly. Most first drafts can be cut by 50 percent without losing any information.10 Cut the underemployed words, superfluous citations, and needlessly repeated ideas. If you still produce a long document, you’ll know every word is earning its keep. One good way to edit is by putting in brackets every word and phrase that’s likely expendable.11 Re-read the piece and skip the stuff in brackets. If it still makes sense, jettison the bracketed material. Repeat the process. More can almost always be cut. Pay close attention to long sentences (any sentence of thirty or more words). They often form 9 Zinsser at 9. 10 Id. at 17. 11 Id. at 17-18. 7 verbal labyrinths the reader will get lost in. When you’re in the initial stages of writing, write to your heart’s content. Get it all on the page. Every idea, no matter how odd or useless it might seem. First drafts, as Hemingway once put it, are always garbage. (Though he didn’t use the word “garbage.”) Then start reordering and trimming. When you have your second or third draft, start cutting and keep cutting. One of the chief causes of wordiness is redundancy, particularly when it takes the form of pleonasm or tautology, the needless use of two or more words to say the same thing (“baby puppies” “wet water” “terrible tragedy”). Legal writing is full of what Bryan Garner calls “doublets” and “triplets.” 12 “Cease and desist.” “Indemnify and hold harmless.” A common triplet is “give, devise, and bequeath.” These should be removed from our forms, our writing, and our sensibility. Another bad habit that contributes nothing but verbosity is “The Superfluous Title.” You open a letter from a lawyer. Centered and in bold, underscored for good measure, it says: Re: Roberts v. Private Reserve, Inc., Case no. 8799/06 (Shirer, J.) Then the opening sentence: “I am writing with regard to the above-referenced action . . . .” What else would the letter be about? The “Re:” line gave it away. It would be better to get on with it: After the salutation (“Dear Mrs. Tanzanite”) jump in: “The court has scheduled a preliminary conference for May 1 at 2 p.m.” I call it the Superfluous Title because it’s nearly always seen in briefs. A lawyer files a brief with the title “Plaintiff’s Memorandum of Law In Support of Her Motion for 12 Bryan A. Garner, The Redbook, A Manual on Legal Style (2002). 8 Sanctions Because of Defendant’s Spoliation of Evidence.” Nine times out of ten the brief’s opening sentence will be something like “Plaintiff Sheila Squeri, through her counsel, respectfully submits this Memorandum of Law in support of her motion for sanctions due to defendant Michaels’s spoliation of evidence.” A wordy, stultifying, pointless way to make a first impression. Let the title do its job. Use your first sentence to grab the reader’s attention: “When Michael Smith, the defendant’s Director of Compliance, received the Complaint, which was filed on December 4, 2006, he pulled Ms. Squeri’s personnel file, took out her memoranda to the company’s President, in which she complained that Smith was sexually harassing her, and shredded them.” Here’s Justice Scalia’s opening sentence from a watershed decision: “Petitioner Michael Crawford stabbed a man who allegedly tried to rape his wife, Sylvia.”13 No procedural jabber or throat clearing. Scalia gets to it. That opening sentence tells us what we need to know about the background. Its concision reassures me that the decision will get to the points and stick to them. I know that I’m in the hands of a masterful stylist. From the opening sentence, my interest is engaged and the writer’s credibility is established. Make your points clearly and as quickly as possible. Strive to be brief. Robert Frost’s advice to poets (or maybe it was Gertrude Stein to Hemingway) is also good for lawyers: “Concentrate, concentrate, concentrate.” 13 Crawford v. Wash., 124 S.Ct. 1354, 1356 (2004). 9 Use footnotes sparingly, if at all Footnotes intrude and distract. They’re a phone that won’t stop ringing. I mean speaking footnotes, the ones that create digressive blocks of text at the bottom of the page. Using footnotes purely for citations, on the other hand, is an excellent idea. Bryan Garner suggests relegating every citation to a footnote to avoid distracting islands of citations that interrupt the text.14 Whenever you feel tempted to use a speaking footnote, ask yourself if the information is indispensable. If the answer is yes, put it in the text. If no, cut it. If the information falls somewhere between useless and essential; if it’s truly helpful to the reader but just doesn’t belong in the text, then consider relegating it to a footnote. Once is usually enough Good writing makes every word count. Here’s a paragraph from Orwell’s essay Politics and the English Language. See if you can find extraneous words. Most people who bother about the matter at all would admit that the English language is in a bad way, but it is generally assumed that we cannot by conscious action do anything about it. Our civilization is decadent and our language—so the argument runs—must inevitably share in the general collapse. It follows that any struggle against the abuse of language is a sentimental archaism, like preferring candles to electric light or hansom cabs to aeroplanes. Underneath this lies the half-conscious belief that language is a natural growth and not an instrument which we shape for our own purposes. 15 14 Bryan A. Garner, The Winning Brief 114-19 (1999). See also William Glaberson, Legal Citations on Trial In Innovation v. Tradition, N.Y. Times, July 8, 2001, at A1. 15 George Orwell, Politics and the English Language, in A Collection of Essays 156 (Harvest, 1981). 10 Here’s a passage from a factual statement in a brief written by a law firm that ranks as one of the top ten firms in the country. I’ve bracketed unnecessary words and changed the names of the parties: In June 2002, HYZ terminated Smith [from his employment as a senior auditor and assistant vice-president] based on the deterioration of his job performance over [a period of] several years. In November 2004, Smith commenced an arbitration before the New York Stock Exchange seeking [both] compensatory and punitive damages based on allegations that he was [wrongfully] discharged because he [had] detected money laundering in HYZ’s Chicago office. Smith also sought compensation for consulting services he provided to HYZ after his termination. On March 1, 2005 [in connection with the arbitration] Smith and HYZ entered into a confidentiality agreement concerning any documents from HYZ [that were] in Smith’s possession, [as well as discovery material exchanged in the course of the arbitration] . . . . The passage is full of redundancy. Smith was terminated. Leaving aside the question whether “discharged” or “fired” would be a better verb, we know he was terminated from his employment. We know what deteriorated was his job performance as opposed to, say, his acumen playing spoons. If he seeks compensatory and punitive damages, both is unnecessary. Cutting “wrongfully” eliminates a needless word and sharpens the issue: the reader will be prompted to wonder “Is it against the law to fire someone who finds out his employer is committing a crime?” In Tristram Shandy Laurence Sterne satirizes legal writing by including a contract brimming with tautologies. Shandy was published in 1760, but its parody of legal writing looks like contracts and forms that cross my desk every week. The editor of my edition 11 states, “The . . . contract parodies legal language that says the same thing as many different ways as possible in an attempt to keep slippery life under control . . . .”16 Well, that’s the point. Slippery life is so slippery that trying to control it with language—let alone redundant language—is a fool’s errand. Look at the thousands of lawsuits over documents that were full of doublets and triplets and all the boilerplate that has failed the test of time. Think—and write—positive Our minds have a hard time comprehending something that isn’t. Linguists and psychologists posit that the unconscious is incapable of grasping the negative; the negative part of the statement remains unprocessed.17 Doctors versed in hypnotherapy frequently give patients directives loaded with double-negatives. Because the unconscious can’t grasp them, the conscious mind has to untangle the meaning, which distracts the patient while suggestions directed to the unconscious can be embedded in the doctor’s speech.18 So if you’re a doctor trying to induce a light trance, double-negatives are not entirely unhelpful if you don’t want the patient not to stop focusing on what you aren’t offering to his conscious mind. If you’re a lawyer, double-negatives are verbal algebra. But they’re often used in legal writing. Here’s a quote from a recent decision I found while leafing through the Law 16 Laurence Sterne, Tristram Shandy 27-28 n.4 (W.W. Norton & Co., 1980). See, e.g. Milton H. Erickson, M.D. & Ernest L. Rossi, Hypnotherapy, An Exploratory Casebook 153 (1992). 17 18 Id. 12 Journal: “The government has not contested that a claim of ineffective assistance of counsel is not procedurally barred by the failure to raise it on direct appeal, nor could it.”19 Why not “A claim of ineffective assistance of counsel may be raised in a habeas petition whether or not it was raised on direct appeal”? Use a double-negative and you give the reader a puzzle. If the reader wanted a puzzle she’d likely peruse math texts, crosswords, or murder mysteries set in places with names like Derbyshire. Change double-negatives to positive statements. Instead of saying swimming is not prohibited, tell us it’s allowed. If settlement is not unlikely, say it’s likely or probable. Even single-negatives should be made into positive statements. “At Ramsdale Ltd., office romances are not encouraged” is nice and coy. Who needs nice and coy in an employee handbook? “At Ramsdale Ltd., office romances are discouraged.” Sometimes one has to grit the teeth, gather the courage, and make a positive statement in a simple declarative sentence. Conclusion I had dinner with a close friend who’s also a client. We talked about a legal question he’d hired me to answer. After researching the issue I sent him an opinion letter. I asked if he’d read it. He had. I asked if he understood it and said my question wasn’t meant as an insult but some of the issues were tough. He said it was the only letter from a lawyer he’s ever read all the way through—and understood. I was flattered. He’s dealt with his share of attorneys. I asked, “Why don’t you read letters from lawyers?” 19 Graziose v. United States, 2004 WL 1194590, at *5 (S.D.N.Y. June 1, 2004). 13 He said, “They’re impossible to decipher. Lawyers don’t write for people. They write for each other.” He’s right. And if you write clear, durable prose you’ll likely be viewed as a heretic. At many firms new associates who write well despite law school often find that their work is revised (that is, corrupted) until it’s got the ring of legalese. Prose that would pass muster in The Wall Street Journal, The New York Times, or The New Yorker would likely be viewed as crude and undignified by many a lawyer, who would want to gild it with jargon and a big dose of incomprehensibility. Of course this is self-defeating. Legalese disguises sloppy thinking and fools not only the client but the lawyer who wrote it into believing he’s said something of substance. Only in the legal profession is clear and plain English considered subversive. The best legal writing should be as good as the best journalism and literature. And it can be. Write plain English. Commit to clarity. Then when someone says you “don’t write like a lawyer” give me a call. I’ll bring the champagne. 14 Faculty Biographies Erica T. Dubno Erica T. Dubno has practiced law with Herald Price Fahringer for more than 15 years. She represents individuals and corporations in all stages of criminal and civil proceedings, including white-collar criminal defense, free speech matters and administrative hearings. Together with Herald Fahringer, she has drafted criminal and civil appeals in the federal Courts of Appeals for the Second, Third, Fourth, Eighth and Ninth Circuits, as well as the Supreme Court of the United States and New York’s Court of Appeals. Ms. Dubno graduated with honors from Oberlin College. Thereafter, she worked for Shearman & Sterling LLP, before attending Brooklyn Law School, from which she earned a J.D. in 1994. Ms. Dubno joined the firm of Lipsitz Green Fahringer Roll Salisbury & Cambria LLP at its New York City office in 1995, and subsequently became a member of Fahringer & Dubno. She teaches Continuing Legal Education classes for the New York County Lawyers’ Association and the Rockland County Bar Association. In addition, Ms. Dubno lectures at Monroe College Summer Law for High School Students program and has been a guest speaker at Fordham University. As a faculty member of Lawline.com, Ms. Dubno presented classes on “The First Amendment: Defamation on the Internet;” “The Use of Demonstrative Evidence to Achieve a Successful Outcome;” “The Basics of Legal Writing;” and “Sentencing: Making the Best of a Bad Situation.” Ms. Dubno has co-authored a number of published articles and book reviews with Herald Price Fahringer. Ms. Dubno is admitted to the Bars of New York and New Jersey. She is also admitted to practice before the Supreme Court of the United States, the federal Courts of Appeals for the Second, Third, Fourth, Eighth, Ninth and Tenth Circuits, and the District Courts for the Southern, Eastern and Northern Districts of New York, as well as the District of New Jersey. Herald Price Fahringer Herald Price Fahringer has tried cases in 27 states and has briefed and/or argued more than 400 appeals, including 15 in the United States Supreme Court. His Law Day speech, given in 1998, was voted the best in the nation by the American Bar Association. In 1999, he received the Outstanding Practitioner Award from the Criminal Justice Section of the New York State Bar Association. In 1995, he received the New York State Association of Criminal Defense Lawyer’s Thurgood Marshall Award for outstanding contribution to the criminal law. And, in 2008, he received the New York Criminal Bar Association’s award for professional excellence. Mr. Fahringer is a Fellow of the American College of Trial Lawyers, the American Academy of Appellate Lawyers, the International Society of Barristers and the American Board of Criminal Lawyers. He is the former General Counsel to the First Amendment Lawyers Association. He has published more than 50 articles in law review journals and other legal publications covering a wide range of subjects. Herald Fahringer is a member of Fahringer & Dubno / Herald Price Fahringer PLLC.