overview - Hobs Legal Docs

OVERVIEW
2
HOBS OVERVIEW
INTRODUCTION
Hobs Legal Docs Limited – www.hobslegaldocs.com - is a company
within the Group of Hobs Reprographics plc - www.hobsrepro.com
The Hobs Group of companies, was founded in 1969, and is the
largest privately owned reprographics organisation in Europe. It is
a £30m+ turnover Group with 25 branches in UK & Ireland including
Birmingham, Bristol, Dublin, Edinburgh, Glasgow, Leeds, Liverpool,
Manchester, Reading, and 6 in London.
MAY 2012
Hobs Legal Docs Ltd was set up in 2004 and offers dedicated
services to the legal profession, and operates from secure
sites in London and Manchester.
Hobs provides a full range of reprographics and technology
services to law firms and corporations in the UK, the US,
and in mainland Europe.
3
HOBS OVERVIEW
SERVICES
DOCUMENT SCANNING
ANALYTICS
Both colour and monochrome, A5 up to A0 width by any length
In Clearwell E-Discovery Platform® and Relativity®
DOCUMENT CODING
HOSTING
London based or offshore coding available. 14 standard coding
fields, extensible to any number of custom metadata fields
In Clearwell E-Discovery Platform®, Relativity® and CaseLogistix®
COMPUTER FORENSICS
High speed Colour and Monochrome printing and photocopying
Computer Forensics is the preservation, recovery and analysis of
information stored on computers or electronic media.
PROFESSIONAL SERVICES
REPROGRAPHICS
Workflow Design, Project Management, Training, Support.
FORENSIC DATA COLLECTION
UK, Ireland and European collections are undertaken by
our team
PROCESSING
Pre and Post Processing for eDiscovery matters. Culling,
Deduplication, Email Threading, Keyword Selection and reporting.
Export and load files created for client systems including
Relativity®, Concordance®, Summation, Autonomy Introspect,
CaseLogistix®, and RingtailTM.
MAY 2012
4
HOBS OVERVIEW
TECHNOLOGIES
Hobs use the latest ‘best of breed’ technologies to ensure the best
client journey/experience
Clearwell E-Discovery Platform® | Relativity® | CaseLogistix® |
Equivio® | IPRO®
We are the UK’s only company that can support and work with
you all of the way from collection, through scanning, coding,
processing, analytics, hosting right the way through to production
and reprographics.
Having both the Clearwell and Relativity technologies (as well
as CaseLogistix and Concordance), makes us ideally placed to
recommend the correct solution for your matter, rather than the only
one we have.
MAY 2012
“WE USE THE LATEST ‘BEST OF BREED’
TECHNOLOGIES”
5
HOBS OVERVIEW
SCANNING AND OCR
REPROGRAPHICS
Using best of breed software, Hobs Legal Docs Ltd has skills and
capacity to undertake small and large scanning projects, including
100% QC, up to 100,000 pages per week. We can OCR in virtually
any language up to 10,000 pages per hour.
Hobs Legal Docs provides a wide range of digital printing
andphotocopyin g services to our clients throughout the UK and
abroad. Operating a 24/7 service, we employ highly motivated and
professional people, all of whom have a specialised experience
and knowledge of the print industry with particular focus on the
Legal market. Our print room utilises the latest state of the art
digital photocopying, reprographics equipment and associated
technologies facilitating jobs of any size from run through to
glasswork all on high demand and at peak times.
CODING
Hobs Legal Docs Ltd offers in house and offshore objective coding
together with logical document determination (unitisation).
Inhouse we can code up to 10,000 documents per week and our
Offshore Partners can code up to 35,000 documents per week.
MAY 2012
6
HOBS OVERVIEW
COMPUTER FORENSICS
Computer Forensics is the preservation, recovery and analysis
of information stored on computers and electronic media. Hobs
Legal Docs has in place a system for the analysis, extraction and
preservation of data so that it is acceptable as evidence in court.
The process of computer forensics involves investigating computer
systems to determine data relevance. We investigate data storage
devices; these include servers, hard drives, portable data devices,
(USB Drives, External drives) . As well as the obvious extraction of
documents, emails, images and audio files from PCs, we are able
to find and restore deleted files and logs.
Examples of the types of investigations our experts carry out on
a regular basis are: fraud, IP theft, computer misuse, indecent
images, carousel fraud, serious & complex crime, terrorism,
regulatory investigations, employment disputes, grooming, murder,
hacking, bribery, insolvency investigations, execution of search and
seize orders.
MAY 2012
Our aim is to:
• Identify sources of documentary or other digital evidence.
• Preserve the evidence.
• Analyse the evidence.
• Present the findings a user friendly format.
7
HOBS OVERVIEW
DATA COLLECTION
The planning, preparation and collection of data is
critical. The preservation of data ensures that the
integrity of the data and that the data is valid which is
essential in any subsequent investigation. Hobs Legal
Docs will collect the data in a forensically sound manner
and produce a chain of custody. We operate 24 hours
a day 7 days a week with speed, flexibility and quality.
We offer a worldwide service, reflecting the needs and
global nature of our clients. We will operate covertly
if necessary when collecting data. In some cases a full
image is not required and we can carry out a targeted
collection which can significantly reduce the need for
processing and indeed the cost.
INCIDENT RESPONSE
Hobs Legal Docs are fully aware of the impact of
incidents within the workplace and how time is of
the essence. We will handle your incident with the
appropriate expertise and tools to reduce the impact on
your business. Damage limitation is key. We can assess
the extent of any damage and quickly contain it. We can
operate in multiple locations and if you donnot wish to
alert people within the business we will operate after
hours or covertly.
MAY 2012
8
8
HOBS OVERVIEW
EDISCLOSURE / EDISCOVERY
We can advise as to culling, de-duplication and filtering techniques
via date ranges, key words, file type etc. This allows for the
planning of an intelligent strategy affording any review team the
great advantage of getting to their documents quicker and cheaper.
We also scan and code hard copy documents which can then be
integrated into an electronic collection.
Hobs Legal can analyse your data to give you a better idea of what
you are dealing with. We quickly report back valuable information
indicating volume, file types, file sizes, language types and the time
and cost required to process the data. Using the best technologies,
which support Unicode language characters, Hobs Legal extracts
metadata from all the documents including embedded files. We
then supply any requested fields considered relevant by the client
and create electronic images. Our tools make available over 350
extracted fields.
We can load the data into any litigation database solution,
including, Concordance®, CaseLogistix®, Relativity®, Summation,
Ringtail™, Autonomy Introspect etc. Large volumes of electronic
data require early assessment and to this end Hobs Legal Docs
has the renowned solution Clearwell which culls huge amounts
of data very quickly, giving lawyers and their clients’ access to
relevant data immediately. These solutions are supplemented by
best of breed software solutions such as Equivio which can handle
MAY 2012
email threading, near duping and their amazing product Relevance
which automatically prioritises documents based upon the lawyers
input. Other value added services include off shore lawyer review
and off shore coding.These services offer a “less cost, less risk,
less time” ethos to the review process. Our highly skilled technical
team employ these tools to keep your review team ahead of the
competition, getting you to relevant documents faster.
9
HOBS OVERVIEW
E-DISCOVERY PLATFORM®
The Clearwell E-Discovery Platform enables corporations and law
firms to manage all of their legal, regulatory, and investigative
matters with a single, easy–to–use application. Learn about
Clearwell’s powerful e–discovery features such as identification,
collection, as pre–processing analytics, discussion threads,
Transparent Search, native viewer, Decision–Tree Tagging,
redaction, and TIFFing.
The Clearwell E-Discovery Platform is available as an easy to
administer physical or virtual appliance that is up and running
quickly with minimal IT resources. Since the product’s web-based
interface is extremely intuitive and user-friendly, most lawyers,
litigation support professionals, and IT security teams are
productive immediately with minimal training.
As an end-to-end e-discovery solution, it allows users to streamline
their entire e-discovery process from identification and collection
through production with a single platform.
MAY 2012
10
HOBS OVERVIEW
Relativity is the easy-to-use review platform that gives users the
flexibility and scalability to handle the industry’s most complex
analysis, review, and production projects.
FLEXIBILITY
Relativity has established a new standard for flexibility among
review platforms. Case teams have the ability to design custom
workflow rules and best practices to minimize the likelihood
of inconsistent review decisions. Whether collaborating with
multiple parties or designing a complex multi-stage review utilising
in-house resources, Relativity allows you to create, manage, and
audit a process that meets your team’s needs. Users can also
create custom database structures outside of the Relativity review
workflow and link them to documents and information in the
review database to manage pleadings and court documents, track
activities related to the case (such as training, time sheets, chain
of custody, etc.), develop timelines, and much more. Combined with
its world-class scalability, Relativity deftly manages the massive,
complex data collections faced by case teams today by giving them
unparalleled information management capabilities.
MAY 2012
SECURITY
Relativity employs a highly granular security architecture that
controls the user environment. Case administrators set permissions
by user and user groups. Security can also be set to limit access
to one document, a group of documents, data fields, redactions,
highlights, annotations, TIFF on the Fly, and printing. Reviewers can
be locked down by IP address, limiting access outside a controlled
environment. Relativity allows the same collection of data to be
viewed in a limited format for expert review or in an expanded
format for the case team, eliminating the need for multiple
iterations of the same database.
WHAT BENEFITS DOES RELATIVITY OFFER?
A feature-rich online review application, Relativity provides image
and native file review, powerful searching, diverse coding options,
flexible workflow capabilities, integrated productions, Unicode
and foreign language support, and text analytics, all delivered in
a highly scalable solution. Users can view and search hundreds
of native document formats, with the ability to TIFF, redact, and
produce records inside of the application. Relativity’s granular
security model allows case teams to construct workflows for
different reviewers and review groups, ensuring users see the
records and make the decisions that are relevant to them, thus
ensuring quality, speed, and efficiency of the review with
minimal training requirements.
11
HOBS OVERVIEW
THE HOBS GROUP
The Hobs Group is built up of four specialist divisions covering a wide spectrum of services, providing unrivalled expertise and experience.
We have developed an operating platform that combines these different business units to provide an integrated managed solution that
delivers optimum cost efficiency whilst maintaining critical client-facing activities to ensure we meet our customer’s expectations. Our
range of services can be delivered either on-site or offsite and are further supported by our offshore capabilities. This approach ensures our
clients benefit from the most appropriate production location whilst maintaining a single method of submission and account management.
• Hobs Reprographics PLC
-- Large & Small Format Printing
-- Exhibition Services
-- Creative Design
-- Specialist Finishing
-- Colour Imaging
(HP Indigo Digital Presses & Colour Management)
-- Special Projects (Bid Support & Management)
• Hobs On-Site Ltd (Facilities Management)
-- Managed Print Services
-----
(equipment, software & management)
Print Rooms
Mail Rooms
Document Control (staff, consultancy & systems)
Consultancy
• Hobs Legal Docs Ltd
• Hobs Exchange Ltd
-- High Volume Scanning
-- Managed Document Storage
-- Secure & Confidential Archive Management
MAY 2012
HOBS LOCATIONS
We have 25 branches UK wide.
Abingdon
London N1
Birmingham
Leeds
Bournemouth
Liverpool
Bristol
Manchester M1
Chester
Manchester M1
Edinburgh
Reading
London SW1
Glasgow
London SE1
Warrington
London WC1
Dublin
London EC1
Cork
London EC1
Dun Laoghaire
London W1
Limerick
HOBS LEGAL DOCS LIMITED
HOBS OFFICE REPROGRAPHICS
TERRY HARRISON
Managing Director
Hobs Legal Docs Limited
58 Farringdon Road
London EC1R 3BP
+44 (0)7739 518758
terry.harrison@hobslegaldocs.com
PATRICK ROWAN
AMANDA FOSTER
Sales Director
Business Development Manager
Hobs Legal Docs Limited
Hobs Legal Docs Limited
58 Farringdon Road
4 Whitworth Street
London EC1R 3BP
MANCHESTER M1 5WY
+44 (0)7854 320118
patrick.rowan@hobslegaldocs.com
+44 (0)7813 610409
amanda.foster@hobslegaldocs.com