Mission: To promote school readiness and pre

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Mission: To promote school readiness and pre-kindergarten programs thus increasing all children’s chances of achieving future educational
success and becoming productive members of society. The coalition seeks to further the physical, social, emotional and intellectual needs of
Miami-Dade and Monroe County children.
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. . Early.
Learmng
Coalition
01 MlamH:>ado/Mooroo
Early learning Coalition Finance Committee Meeting
May 25,2011
Res!)lution: 052511-02
Action Requested: Award RFP#ELCMDM2011-0Z for Curricula Materials, Training and
Enhancement Program Services to the vendors listed in the background section of thiS
resolution to provide cutricula materials and training services to early care and education
providers In MIami-Dade County.
Authorize the President and CEO to negotiate and execute contracts with the vendors listed
in the background section of tills resolution to provide curricula materials and training
services to early care and education providers In Miami-Dade County, FY 20U -2012.
Fiscal Impact: The cumulative total of the ten (10) contracts Within the curriculum materials
and training servite category will not exceed $448,388.00 which is subject to availability of
funding.
Funding Source: SR, TAPP and TCT
RESOLUTION NO.
05<.5.U-0~
AWARD RFP#ELCMDM2011-02 FOR CURRICULA MATERIALS, TRAINING AND ENHANCEMENT
PROGRAM SERVICES TO THE VENDORS LISTED IN TIlE BACKGROUND SECTION OF THIS
RESOLUTION TO PROVIDE CURRICULA MATERIALS AND TRAINING SERVICES TO EARLY CARE
AND EDUCATION PROVIDERS IN MIAMI-DADE COUNTY.
AUTHORIZE THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE CONTRACTS WITH THE
V(NDORS LISTED IN TIlE BACKGROUND SECTION OF THIS RESOLUTION TO PROVIDE
CURRICULA MATERIALS AND TRAINING SERVICES TO EARLY CARE AND EDUCATION
PROVIDERS IN MIAMI-DADE COUNTY, FY 2011-2012.
THE CUMULATIVE TOTAL OF THE TEN (10) CONTRACrS WITHIN THE CURRICULUM
MATERIALS AND TRAINING SERVICE CATEGORY WILL NOT EXCEED $448,388.00 WHICH IS
SUBJECi TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.
WHEREAS, the Finance Committee has been apprised of the goals of the program through
,
I.
the attached narrative, hereby incorporated by reference. and the Finance Committee is in
agreement with the goals described therein; and
Resolution 052511-02
M.y 25, 2011
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WHEREAS, the President and CEO and staff recommend approving this action,
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY lEARNING COALITION OF MIAMIDADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee award
RFP#ElCMDM2011-02 for Curricula Materials, Training and Enhancement Program Services to the
following vendors listed within the background s.. ctlon of the resolution to provide curricula
materials and training services to early care and education providers in Miami-Dade County. Also,
authorize the President and CEO to negotiate and execute contracts With the aforementioned
vendors to provide curricula materials and training services to early care and education providers
in Miami-Dade County, FY 2011-2012. The cumulative total of the ten (10) contracts within the
curriculum materials and training service category will not exceed $448,388.00 which is subject to
approval for legal sufficiency and form.
The foregoing resolution and attachment was off.red by G-~0Jg$~Q'l'who moved its
approval. The motion was seconded bY;82q.mdq, and upon being put
to a vote, the
vote was as
follows: <.J.CCJ.Qco::..,uS
The vote was recorded as in the attached roll cali sheet.
The Chairperson thereupon declared the resolution duty passed and adopted this 6", day of
June, 2011.
EARLY I.EARNING COALITION OF MIAMI-DADE/MONROE
~:A~COUNTY'FLO
7------
ii- j\'-
10
~
-$ECRET~
,~,.
Resolution 052511-02
May 25,2011
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Background
In January 2011, Resolution #013111-01 authorized the President and CEO to release a Request
for Proposals (RFP) for Curricula Materials Services for fiscal year 2011-2012, with an amount not
to exceed $448,388,00. As a result, on March 31, 2011, the Coalition released
RFP#ELCMDM2011-02, requesting Curricula Materials, Training and Enhancement Program
Services.
On April 20, 2011, the Coalition received ten (10) proposals, which were reviewed by three (3)
Evaluation Committee members. The RFP contained four (4) different sections and each proposer
had the opportunity to apply to one or all sections.
The following table Illustrates each section, the responding proposer, and the respective ranking
received from the Evaluation Committee members:
•... 1
.!
.. , !..! ..
" ....... .1 . ,.
Resolution 052511-02
May 25,2011
"
.... ··r ....
....... .11 • •
. .. " r'
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After a review of the Evaluation Committee's recommendations, the Coaliti<m is requesting that all
pmposers that applied for each section of the RFP are awarded contracts, as noted below.
._.
~"
.
-.----
'"""
Applied For
Proposers
S\lction I
•.
Peace Education
foundation, Inc.
HlghScope
Educational
Research
Foundation
Teaching
Strategie!', Inc.
Pearson
Education
Foundation Inc.
for
Committee
Academic
Excellence
Foundati(}n, Inc.
HlghReach
Learning,
a
division of Carson
Delio sa
Publishing ......__ ...
Florida Institute
of Education at
the University of
North Florida
f-Ho~ghton Mifflin
Harcourt School
Publishers,
a
division
of
Houghton Mifflin
Harcourt
--_._-- .Sralnheart
~tda.nce, Inc.
ScholastiC Inc.
.-.-._...Section
II
...
..
X
-
X
Section IV
"""-","
X
X
--
X
...
X
_.
X
.
-_ ...
X
..
.,,---_._-
.__.,
.-
-
_h _ _ _ _ ..
...
-··-0-
X
X
X
X
X
--
X
X
..
X
-
..
Section iii
X
X
X
_. __.. _.
-- -_
_
..
-
-----..
...
-
.._---_..._--
..- -
-
_
....
- - - - X - -..- .._---.--- ... ..
X
As noted within the above chart, the following proposers should receiw contracts: Peace Education
Foundation, Inc.; HighScope Educational Research Foundation; Teaching Strategies, Inc.; Pearson
Education Foundation; Committee for Academic Excellence Foundation, Inc.; HighReach learning, a
division of Carson Dellosa Publishing; florida Institute of Education at the University of North
Florida; Houghton Miffiin Harcourt School Publishers; Brainheart Guidance, Inc.; and ScholastiC,
Inc.
Also, the Coalition is requesting that authorization is given to the President and CEO to negotiate
and execute contracts with tM recommended proposers for each category, noted above. All ten
(10) contracts in the curricula materials and training category will not exceed 5448,388.00 and will
begin On July 1", 2011 through June 30, 2012.
I.
Resolution 052S11-0~
May 25, 2011
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Leeana Pena
From:
Sent:
To:
Cc:
Subject:
Attachments:
Evelio Torres
Wednesday, November 16, 2011 4:35 PM
Leeana Pena
Angelo Parrino
Fwd: Short Term Lease
elc.pdf; ATT130788.htm
Evelio C. Torres, President/CEO
Early Learning Coalition of Miami-Dade/Monroe
2555 Ponce de Leon Blvd, S. 500
Coral Gables, FL. 33134
305 646-7220
Begin forwarded message:
From: "Evelio Torres" <etorres@elcmdm.org>
Date: November 15, 2011 4:10:04 PM EST
To: <oaverdeja@v-dcpa.com>, "Gerald K. Schwartz" <gks@geraldklaw.com>,
<YvonneJ@baptisthealth.net>, <darmstrong@miami.edu>
Subject: Short Term Lease
Dear Executive Committee:
Attached is a copy of a short term lease that will allow us to move
about 25 staff of our staff to the 2525 building right next door to
our 2555 building. This is the only space that we found in the area
that would allow an immediate very short-term lease. Our
insurance company is covering the cost of the lease for 10 weeks
which should be just about enough time to get us back into our
space. The lease was been reviewed and approved by Tew
Cardenas.
I would like to sign the lease today or tomorrow morning at the
latest so that we can get into the space by Friday. This will allow us
to get back to business, including having small conference rooms to
meet with providers and other community partners. The space is
leased fully furnished. We will not need to move any of our
furniture and will still have access to our copy machines, other
equipment and documents.
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Lease highlights:
 $7,200 per month, inclusive of telephone and internet
 Space is furnished
 Eight offices total
 Some offices will house up to five staff
 The landlord will extend month-to-month as needed with 30 days
notice
 All ELC staff will remain in close proximity
I would like your approval before I sign the lease. Please let me
know if you approve and if have any questions.
Evelio
Evelio Torres
President and CEO
Early Learning Coalition of Miami-Dade/Monroe
2555 Ponce de Leon Boulevard, Suite 500
Coral Gables, Florida 33134
305 646-7220
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www.elcmdm.org - www.vpkhelp.org
From: Trish Alonso
Sent: Tuesday, November 15, 2011 2:25 PM
To: Evelio Torres
Cc: Paul White
Subject: Short Term Lease
In short, the lease is necessary in order to continue regular operations.
This was the best option after considering the offsite options and insurance was
willing to afford this for us.
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