Events Brochure

INCENTIVE AND MEETING PLAN GUIDE
PO Box 4077, 97064 St. Martin, CEDEX, French West Indies • (590) 590 87 6400 • BELMOND.COM • reservations.las@belmond.com
Beside the golden sands of St. Martin’s most exclusive beach lies Belmond La Samanna,
a retreat of refined French splendor infused with the soul of the Caribbean. From the
playfully sophisticated cuisine to an indulgent alfresco massage, your group will bask in
the magical seclusion of the legendary Belmond La Samanna.
THE CARIBBEAN'S MOST INSPIRED SETTING
Belmond La Samanna is a unique luxury resort and boutique hotel situated on the beach of Baie Longue
on the French side of St. Martin. 83 guest rooms, divided into 56 Suites and 27 Deluxe Ocean View rooms,
located on the beach or on a small cliff above the beach. Nearly every accommodation boasts a desirable
ocean view, a defining difference from other Caribbean resorts.
Lush tropical garden pathways and beautiful archways surround the Mediterranean-style architecture.
A highlight of each guest room is a walk-out patio or covered terrace overlooking the beach and sea;
each set with lounge chairs and a table so your guests can maximize their time outdoors.
ST. MARTIN: THE ULTIMATE DESTINATION
The 37-square-mile island of St. Martin is one island with two
destinations: the 21-square-mile northern half where Belmond La
Samanna is located is French, and the 16-square-mile southern half
is Dutch. Your group will enjoy a true multi-cultural experience
where numerous languages are spoken and fine cuisine is savored
EFFORTLESS ACCESS TO ST. MARTIN &
BELMOND LA SAMANNA
Princess Juliana International Airport (SXM; www.pjiae.com) is
the second largest airport in the Northeast Caribbean. There is
direct service from Paris, Amsterdam, Toronto, New York, Chicago,
Washington D.C., Atlanta, Boston, Miami, San Juan, Charlotte,
Philadelphia and Newark. Once on the island, it is a very convenient
10-minute transfer from the airport to the resort and only 15
minutes to Marigot, the capital of French St. Martin.
AVERAGE FLIGHT TIMES FROM MAJOR CITIES
Paris/Amsterdam: Eight hours
Chicago/Boston/New York City/Charlotte/Toronto: Four hours
Miami/Atlanta: Three-and-a-half hours
Panama City: Three hours
San Juan: One hour
AIRPORT TRANSFERS
Upon arrival in Princess Julianna International Airport, your group
will be greeted at the arrival terminal by a Belmond La Samanna
representative and escorted to their vehicle. Depending on the size
of your group and the service requested, transfers can be arranged
by luxury sedans, SUVs, elegant vans or coaches. You can also take
advantage of our VIP Fast Track service, available upon request. Your
VIPs will be greeted at the jet bridge by an airport representative and
taken through customs and luggage areas, avoiding lines.
Roundtrip airport transfers start at $59 and include a 4% sales tax
per guest. A luggage van is required for 12 or more people. Rates
start at $125 and include a 4% sales tax per guest one way.
n
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e
ST. BARTHS
Anse Marcel
Creole Rock
Pinel Island
s
Butterfly Farm
GRAND-CASE
ATL AN TIC OCEAN
Cul-de-Sac
AÉROPORT DE
SAINT-MARTIN — GRAND-CASE
ANGUILLA
Orient Beach
Saint-Martin
France
Lotterie Farm
Pic du Paradis
Ferry
Baie Rouge
Baie Aux Prunes
Colozmbier
MARIGOT
TERRES BASSES
Oyster
Pond
St. Peter
Porto Cupecoy
Mullet Bay
Golf Course
French
Dutch
SIMPSON
BAY LAGOON
Baie Longue
Quarter
d’Orleans
Lower Prince’s Quarter
AÉROPORT DE
PRINCESS JULIANA
Cul-de-Sac
Great
Salt
Pond
Cole Bay
UpperPrince’s Quarter
PHILIPSBURG
ST. BARTHS
Ferry
SABA
ACCOMMODATIONS
Belmond La Samanna has a total of 83 rooms and four villas, including 56 Suites and 27 Deluxe Ocean
View rooms, nearly all boasting sweeping views of the Caribbean Sea.
Deluxe Ocean View Room (27) 400 - 420sq.ft. (37sq.mt.)
Includes a king-size bed or twin beds and a private balcony or terrace. Can connect to a One-Bedroom
Beachfront Suite, One-Bedroom Ocean View Suite, Orleans Suite or Baie Longue Suite. Accommodates a
maximum of two people.
One-Bedroom Ocean View Suite (18) 800sq.ft. (74sq.mt.)
These suites offer beautiful views of the Caribbean Sea. Features include wet-rooms with rain
showerheads, separate bathtubs, elegant marble floors, kitchens and patio areas. Accommodates a
maximum of three people.
One-Bedroom Plunge Pool, Beachfront and Terrace Suites (24) 800 - 820sq.ft. (74sq.mt.)
One-Bedroom Suites offer stunning ocean views and a king-size bed. Suites have a separate living room,
oversized bathrooms with dual vanities, separate shower and bathtub, white and sand-colored marble
floors and signature open wardrobes. Accommodates a maximum of three people.
Two-Bedroom Suites (8) 1,000 - 1,940sq.ft. (92sq.mt.)
Our Two-Bedroom Suites feature elegant master bedrooms designed in a tropical or French Provençal
style. Generous bathrooms have modern dual vanities and deep-soaking bathtubs and are finished with
mahogany accents. Accommodates a maximum of five people.
Specialty Suites (6) 870 - 1,680sq.ft. (80sq.mt.)
Each Suite has its own style and personality. They feature a luxurious bedroom and a private terrace from
which to enjoy views of the Baie Longue.
The Villas (4) 4,600sq.ft. (1,402sq.mt.)
Private and exclusive, The Villas are the perfect getaway. Our two three- and four-bedroom Villas are
palatial yet comfortable. Master bedrooms have generous private terraces overlooking the Caribbean Sea,
and the fully equipped kitchens are perfectly suited for entertaining. Large bathrooms feature both a rain
shower and spacious tub. Wrapped around the front of each Villa is an oversized terrace, including a zeroedge pool – the perfect vantage point from which to enjoy the spectacular sea views. Architectural details
include floor-to-ceiling windows, graceful archways, teak accents and Italian marble. Butler service is also
available. Villas accommodate a maximum of 9 guests.
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ALL ACCOMMODATIONS OFFER:
GROUP RATE AMENITIES:
• Complimentary wireless Internet access
• Unlimited use of snorkel gear and all
non-motorized water activities
• Direct dial phones with multilingual voicemail
• Iron and ironing board
• Welcome amenity in each room
• Air conditioning
• Complimentary WiFi access throughout
the resort
• Satellite TV
• New York Times Digest
• DVD player
• In-room coffee and tea
(initial set up)
• Non-smoking rooms and suites
• Private terrace/patio
• In-room safe
• Umbrella
• Bathrobes
• Hairdryer
• Evening turndown
• Luxury bath amenities
• 24-hour room service, limited overnight menu
• Unlimited use of the
Fitness Center
• Unlimited use of three championship
tennis courts
• Twice daily housekeeping service including
nightly turn down with bottled water
• Early morning coffee and tea
• Porterage and Maid gratuities
• Beach and pool service featuring towel
service and mineral water
• Exclusive use of all
group facilities
ACCOMMODATIONS
Beach Front
A: 10-27
B:10-15
C:10-11
D:10-11
E:10-15
Ocean View
F:10-19
G:10-15
H:10-19
I: 10-11
J: 10-11
K:10-15
L:10-11
M:10-11
Cliffside
N:10-15
P:10-15
RESORT ENTRANCE
FITNESS PAVILION
Weights
TENNIS COURTS
Cardio
RENDEZVOUS PAVILION
PILATES STUDIO
J
C
B
D
F
H
BEACH BAR
I
OCEAN VIEW
ACCOMMODATIONS
BEACH FRONT
ACCOMMODATIONS
UT
POOL
M
BEACH
CABANAS
LA SAMANNA SPA
BO
IQ
UE
S
WATER SPORTS
PAVILION
N
Baie Longue
A
L
G
N G
AI N
M LDI
I
BU
E
K
VILLAS
P
EVENT SPACE
Our special events team can organize a fabulous array of private events for your group such as:
• Caribbean Night, featuring a lobster barbecue and bonfires on the beach with local musicians and dancers
• White Night, offered at the pool or The Villas, featuring cocktails and a live Jazz band
• French Night at Trellis, featuring a plated dinner and live saxophonist
TRELLIS
Trellis offers the ultimate in-island fine dining and is ideal
for a plated dinner for your group. They’ll enjoy beautifully
crafted, traditional French cuisine in an elegant bistro
setting overlooking Baie Longue. Indulgences include a
bottle of Grand Cru from the acclaimed cellar, which boasts
one of the most extensive collections in the Caribbean.
Maximum capacity with existing set-up:
56 people outside, 30 people inside
Maximum capacity with rental:
120 people, 60 outside and 60 inside
BEACH BAR
Located directly on Baie Longue beach, this casual,
semi-shaded venue is the perfect spot to host a reception
or buffet dinner.
Maximum capacity with existing set-up: 30 people
Maximum capacity with rental: 140 people
INTERLUDE
Open for breakfast and dinner, Interlude is an idyllic retreat
for casual alfresco dining. By night, the glowing sky provides
a serene backdrop for a memorable dinner beneath the stars.
Perfect for a plated or a buffet dinner.
Maximum capacity with existing set-up: 56 people,
weather permitting
Rain maximum capacity: 30 people
MAIN POOL
An open-air location, adjacent to Interlude with views of
Baie Longue and easy access to the beach, the pool is an
ideal location for a plated or buffet dinner.
Maximum capacity for seated dinner: 140 people
Maximum capacity for cocktail reception: 200 people
LA CAVE
Perfect for private celebrations or specialty group dinners, La Cave offers a unique dining experience in an
atmospheric wine cellar. Curate your own tasting menu with our executive chef, complemented by the finest
wines in the cellar.
Maximum capacity for cocktail reception and tasting: 30 people
Maximum capacity for dinner: 14 people
CLIFFSIDE VILLAS GREEN
The Villas gardens feature 270-degree, awe-inspiring views of Baie Longue and the Caribbean Sea. Gardens can
be used as a private venue and can accommodate up to 180 guests for a sit down dinner. Live music can also be
arranged around one of the infinity pools for an unforgettable evening.
Maximum capacity at Villa Sula: 120 people
Maximum capacity at Villa Sula and Tiaris: 180 people
There is a 4% tax and 4% resort fee added to The Villa rates.
MAX. OCCUPANCY
WITH EXISTING
FURNITURE
RENTAL FOR MAX.
OCCUPANCY
180
–
$1,900
5080sq.ft. / 472sq.mt.
140
50
$6,500
-
80
–
$5,000
APPROXIMATE
SQ FT / SQ MT
MAX. OCCUPANCY
Beach Cabanas and Beach
– Cocktails*
Each Cabana 225sq.ft. /
21sq.mt.
Beach Bar Deck
Beach – Lounge Set Up
VENUE
(Tents, Tables & Chairs)
Terrace 860sq.ft. /
Trellis
80 sq.mt. Inside 540sq.ft.
/ 50sq.mt.
120 (60 on Terrace)
86 (56 on Terrace)
$3,200
Interlude Terrace*
860sq.ft. / 80sq.mt.
56
56
–
Trellis and Interlude
2260sq.ft. / 210sq.mt.
176
142
$3,200
Villas Lawn
6000sq.ft. / 557sq.mt.
180
–
$6,900
Villas & Villas Lawn
6000sq.ft. / 557sq.mt.
200
20
$6,900
La Cave – Sit Down
540sq.ft. / 50sq.mt.
–
14
–
La Cave – Cocktails
540sq.ft. / 50sq.mt.
–
30
–
Pool – Cocktails
1600sq.ft. / 150sq.mt.
200
–
$7,500
Pool – Dinner
1600sq.ft. / 150sq.mt.
140
–
$9,900
*Restrictions apply based on seasonality.
THE RENDEZVOUS PAVILION
Belmond La Samanna offers busy executives a unique opportunity to renew, refresh and refocus while talking business.
The Rendezvous Pavilion is a discreet, stand-alone structure situated away from Belmond La Samanna's main resort area
and offers easy access to executives wishing to meet. It has three thoughtfully designed meeting rooms for small, exclusive
conferences and receptions, state-of-the-art audio-visual equipment, a private dining room, lounge area and terrace.
Maximum capacity:
In theater: 100 people
Classroom: 50 people
U-shape: 45 people
Rendezvous Pavilion
Dimensions & Capacities
Storage
DIMENSIONS
Reception
Lounge
Kitchen
Grand Case
Colombier
Marigot
Covered
Terrace
Pavilion:
Ceiling:
Length:
Width:
Grand Case Room:
Colombier Room:
Marigot Room:
Reception Area:
Open Terrace:
Covered Terrace:
MEETING CAPACITIES
Pavilion:
Open Terrace
Rendezvous Pavilion
Interior
1,277 sq. ft.
10'
55' 6"
23'
431 sq.ft.
431 sq.ft.
414 sq.ft.
420 sq.ft. (with permanent desk)
646 sq. ft. (73.4' x 8.8')
246 sq. ft. (24' x 10.25')
Classroom 60 ppl
Theatre 100 ppl
U-Shape 45 ppl
DINING CAPACITIES
Rounds with dancing:
60 ppl
Rounds without dancing:
100 ppl
Buffet:
70 ppl
Open Terrace:
Reception 75 ppl
Covered Terrace:
Reception 30 ppl
ON-SITE ACTIVITIES
Group guests can laze in solitude on Baie Longue Beach or engage in sailing, snorkeling, wine tastings
at La Cave, European spa treatments, creative cooking classes and professional tennis lessons.
LA SAMANNA SPA
La Samanna offers the only true European spa in the Caribbean,
as all therapists are European-trained professionals. Features
include five indoor/outdoor massage rooms, a serene rock
garden, outdoor private showers and a waterfall.
TENNIS
Guests may use three championship tennis courts,
all lit for nighttime play. Peter Burwash International (PBI),
the world’s premier tennis management company,
manages the tennis operations.
FULL-SERVICE WATER SPORTS CENTER
Enjoy the convenience of our newly renovated activities center
with easy access to water skiing, jet skis, wave runners, wake
boarding, sailing, kayaking, scuba diving, snorkeling and deep
sea fishing.
FITNESS CENTER
Equipped with aerobic and weight training equipment, The
Fitness Center also offers personal training sessions and a Pilates
studio with private and group lessons. Open seven days a week.
BEACH CABANAS
Private beach cabanas with exclusive beach butler service are
available for daily rental. Each features complementary skin
care products, cozy built-in lounge benches, flat screen TVs on
request, private beach chairs and umbrellas, loaded iPods, bottled
water, beach towels, personal wait staff and champagne. Seasonal
rates apply.
TASTINGS AND CLASSES
Additionally, we offer private wine and rum tastings at our
exclusive cellar, La Cave, cooking classes and art lessons with
resident artists.
OFF-SITE ACTIVITIES
The island of St. Martin offers a whole host of activities, all within a short drive of Belmond La Samanna. Our
special events team is ready to organize excursions for your clients to ensure a well-rounded Caribbean experience.
A sample of island activities include:
• Full- and half-day snorkeling excursions
• Flight excursions to nearby islands including Saba and St. Barth
• Golf in Anguilla
• Sunset cocktail cruises on a luxury catamaran
• Helicopter tours
• Sailing trips to a nearby deserted island for a picnic
• Fishing charters
• America Cup yacht regatta
• Rainforest adventure with zip lining and a nature hike
• Horseback riding on the beach
• Nightlife: casinos and nightclubs
SAMPLE GROUP ITINERARY
DAY 2
Monday, June 22 Breakfast at leisure at Interlude Some Like it Hot Leave your shoes behind and set sail for the “barefoot” island of Pinel and a scrumptious lunch. On the way to Pinel Island discover the vast richness of the oceans with a snorkeling stop. AFTERNOON MORNING DAY 1
Sunday, June 21 Arrival in St. Martin Professional meet & greet service followed by private transfer to Belmond La Samanna. Transfer is approximately 15 minutes Welcome refreshment served upon arrival Guests are escorted to their rooms The Hospitality Desk will be open throughout the program to assist guests Pinel Island Spend the afternoon on the picture-­‐
postcard tropical island; exploring, swimming and hammock-­‐swinging! EVENING French West Indies Vacation Private Welcome Evening at the Beach Bar Deck Villa Soiree Come for sundowners and dinner to our private Villa for a casual yet elegant affair where we will toast as the sun sets and will share in the good times. Dress Code: Island Barefoot Chic Lapped by gentle blue waters on a softly curving crescent beach, guests will gather for our “White Night theme” A local band will entertain while cocktails are sipped and Island fare is savored DAY 3
Tuesday, June 23 DAY 4
Wednesday, June 24 DAY 5
Thursday, June 25 Breakfast at leisure at Interlude Breakfast at leisure at Interlude Business Session for award winners at Rendez vous pavilion Charity Activity for spouses at the Villa. Caribbean BBQ lunch at the villa for the whole group after charity donation. The Hospitality Desk will be open throughout the program to assist guests Have it Your Way Afternoon at Leisure Breakfast at leisure at Interlude Because You Deserve It Morning at Leisure Come out and Play -­‐ Hosted Optional Activities including: America Cup Sailing Regatta Zip Lining Spa at La Samanna Golf Horseback Riding Tennis Lessons Deep sea fishing The Hospitality Desk will be open throughout the program to assist guests Life’s a Beach Afternoon at Leisure Come and join a beach party at our private Beach Cabana where drinks will be served. Time to Hit the Town Group dinner at Grand Case – dine like a local and enjoy the best of both worlds: an evening of European cuisine with a little island “je ne sais quai”! After dinner: return to La Samanna or chill out with your feet on the sand at Calmos Café in Grand Case. Exclusive Awards Evening Trellis Restaurant Celebrate and be recognized for your outstanding accomplishments last year Cocktails, canapés, gourmet dinner with wine and awards in sumptuous surroundings, what could be better? Departures GENERAL INFORMATION
Check-In: 3:00pm
Checkout: 12:00pm
Currency At The Resort
Prices are listed in Euro and US Dollars.
Currency On The Island
Prices are listed in Euro and US Dollars and both are widely accepted. The official currency on the
Dutch side of the island is Antillean Guilder, but Euro and Dollars are accepted.
Room Delivery Service Charge
An additional service charge of $7.50 per guest will be applied to any food and beverage delivery.
Any room drops (such as gifts done via the Bell Stand) costs $4.00 per room.
Shipping
To ensure efficient handling and storage of materials, please have deliveries arrive at least 10 days
prior to your arrival date. Each incoming box must indicate:
•
•
•
•
Group affiliation
Event date(s)
Name of hotel contact
Recipient’s name
Customs procedures in St. Martin must be handled at least 10 days prior to group arrival.
Belmond La Samanna will not assume any responsibility for the damage or loss of any
merchandise or articles left in the hotel prior to or following the event or for damages made
in the process of shipment.
Shipments can be sent to the following address:
Belmond La Samanna
Special Events Team
Baie Longue Beach, Low lands
97150 Saint Martin (SXM)
French West Indies
Signage
Signs and registration tables in public areas, such as the lobby, are to be approved by our special
events team. Signs in the vicinity of the function spaces are to be professionally printed. The
posting of any items (posters, signs, etc.) on any function room walls or doors is strictly prohibited.
Arrangements can be made to provide easels for your signage.
Wattage
220W (European). The resort will provide adaptors, but not convertors.