Camp Director Planning Packet - Frontier Ranch!

Guest Group Planning Packet
Dear Camp Director,
We’re looking forward to your time here at Frontier!
Enclosed is your Camp Director Planning Packet that contains important information you’ll need as
you plan your trip. Please reference the Camp Director Timeline to know when Frontier Ranch needs
your information. Let us know as soon as possible of any special considerations you are interested in as
far as schedule, housing, meetings or activities.
Payment for your stay must be brought with you and paid before departure!! If
unable to bring a check with you, your host will ask you to sign a document stating
that you will send payment to Frontier within two weeks of leaving Frontier
Ranch.
Just a reminder, it is always mandatory for you to provide a qualified medical person (i.e. Doctor, PA,
Nurse, and EMT) and a certified lifeguard, and sound tech. The medical staff and certified lifeguard
can stay at no charge to you, but the sound tech is NOT free. We are also expecting you to provide
your own Work Crew unless discussed and approved by a Frontier Ranch Guest Services
Representative. Be prepared to bring one worker per 10 paying guests. These work crew also come at
no charge.
Please call if you have any questions or if there is anything else we can do to help make your trip here
the best possible!
Sincerely,
Amanda LaGree
Guest Group Communications Coordinator
Frontier Ranch
(719) 395-4111 ext.102
(719) 395-4115 fax
Young Life’s Frontier Ranch
P.O. Box 2025
22150 County Rd. 322
Buena Vista, CO 81211
(719) 395-4111 / Fax: (719) 395-4115
Email: alagree@frontier.younglife.org
Camp Director Timeline
Please use the following timeline as a reference guide as you plan your trip. It describes
what information we need and when we need it. If you have this information ready for us,
Frontier Ranch will be better able to serve you and meet all your expectations for your trip.
8 Weeks Prior to Arrival
 You will receive your Guest Group Planning Packet.
 Talk to Frontier Guest Services staff regarding special program needs (i.e. rides).
5 Weeks Prior to Arrival
 Confirm your support staff (work crew, medical staff, lifeguard, sound tech,
program coordinators, etc.)
 Send included letters to your Work Crew supervisor(s) and medical staff.
3 Weeks Prior to Arrival
 Send Guest Service & Information Form to Frontier (please include most up-todate numbers).
 Send Certificate of Insurance to Frontier if non-Young Life group.
 Send Tax Exempt Form to Frontier if non-Young Life group.
 Send a copy of your program schedule to Frontier.
 Inform Frontier Ranch of any special dietary needs in your group.
Send Critical Incident Assignments Spreadsheet back to Frontier.
1 Week Prior to Arrival
 Send Housing Form to Frontier.
 Give final numbers to Frontier*.
Upon Arrival at Frontier Ranch
 Check in with Frontier Host (go over numbers, schedule, special needs, etc.)
 As soon as possible, make announcement of “Things that should be announced
to your group as a whole.”
 Have a great time at Frontier!
*You are responsible to pay for the final number given to Frontier Ranch. After the
deadline for final numbers, you may increase your total number by a maximum of
10%.
Frontier Ranch Fast Facts
Total Capacity:
694- Includes every bed (537 camper/leader, 37 staff and 120 mattresses on the floor).
Aspen Lodge and Bristlecone Lodge are available to non-Young Life groups at an additional charge.
Mantee Capacity:
The dining hall will accommodate a maximum of 528 people at one time.
Kachina/Kiva Capacity:The Kachina can hold approximately 550 people seated on the floor and 375 people seated in chairs.
The Kiva can hold approximately 192 people seated on the floor and 150 people seated in chairs.
Minimums:
There is a minimum of 350 full paying guests required to have exclusive use of the main camp facilities.
For guest groups under 350, Frontier reserves the right to book another group during that time.
Frontiers minimum booking size is 60 guests for in camp housing.
Audio/Visual:
Use of Frontier Ranch’s audio/visual resources is included at no additional charge when booking a
retreat.The Kachina, Kiva and the Mantee are fully equipped with high quality sound systems. The
Kachina and Kiva’s video projection system includes a high quality projector, DVD player and a VHS
deck. The computer in the Kachina also has PowerPoint and Pro Presenter installed for your availability.
Frontier Ranch also has overhead projectors, TV/DVD players, dry erase boards, and flip charts
available.
Recreation:
Frontier Ranch has a year-round, hot springs heated swimming pool and hot tub, billiards, ping pong,
foosball, volleyball, basketball and an 18 hole frisbee golf course. Nearby seasonal recreation
opportunities include downhill and cross country skiing, snowmobiling, snow shoeing, mountain biking,
fishing, rock climbing, hiking, and golf.
Rides:
Weather and staffing permitting, Frontier Ranch has several ride opportunities available at an additional
charge: high elements ropes course, three person giant swing, and rappelling.
Guest Information:
A Guest Group Planning Packet will be sent out 8 weeks prior to arrival. The Guest Service and
Information form, housing sheet and a copy of the schedule must be sent back to Frontier Ranch three
weeks prior to arrival. This will help Frontier be ready to serve you and allows us to fairly schedule our
staff.
Guest Group
Personnel:
In order to make the experience at Frontier the best it can be, each group is expected provide certain
support staff:
 The Camp Director is in charge of all the logistics of the weekend and communicates with the staff at
Frontier Ranch.
 One medical person - EMT, nurse, P.A. or doctor (comes at no charge).
 Work Crew – in a ratio of 1 worker for every 10 paying guests up to 45 – to provide family style food
service, clean and reset for meals, help with food preparations and assist Frontier staff in providing rides
and services requested by the guest group. There should be at least one adult supervisor designated as
the “Work Crew Boss.” Work crew in the appropriate ratio come at no charge.
 If the pool is to be used, the guest group must provide a certified lifeguard (comes at no charge).
 If any sound equipment is to be used, the guest group must provide a program technician to
operate the systems. They will be trained by the Frontier Ranch staff.
Linens:
Frontier Ranch provides all linens (sheets, blankets, pillows, pillowcases, and towels).
Ski Areas:
Monarch Ski & Snowboard Area is 45 minutes away. (www.skimonarch.com)
Copper Mountain Resort is 1½ hours away. (www.coppercolorado.com)
Breckenridge Resort is 1½ hours away. (www.breckenridge.com)
Non-Profit:
Young Life’s Frontier Ranch is designated as a non-profit organization and is therefore very limited in
its ability to serve for profit organizations; therefore, guest groups are required to provide proof of nonprofit status.
Guest Service and Information Form
This form is due three weeks prior to trip date.
Please call 10 and 5 days prior to arrival to confirm numbers.
FAX (719)395-4115 or email to alagree@frontier.younglife.org
Group Information
Group Size
Group Name
Camp Director
Address
Campers
Leaders
Staff
Work Crew
Adult Guests
Phone #s
E-mail Address
Total
0
Important Dates / Times
Group Arrival Date
Camp Director Arrival Time
Work Crew Orientation Meeting Time
Group Arrival Time
Group Depature Date
Group Depature Time
(Check out is by 3:00 pm. Late departures will be an additional charge.)
(*Check with Amanda to determine Work Crew orientation time)
Guest Group Staff
Camp Speaker
Work Crew Boss
Program Director
Please include names and e-mail addresses
Medical Staff
Lifeguard
Sound Tech
Meal Times
Snacks
(List date and time. If you have specific menu needs please contact us.)
(Check with Frontier Ranch staff.)
Day / Date Breakfast
Day / Date Snack & Time
Brunch
Lunch
Dinner
Please list any food allergies/restrictions, use additional sheet of paper if necessary:
Snack Bar Available
Store Available
Ride Requests
Frontier Ranch requires at least 2 work
crew volunteers to help run the snack bar.
Please mark yes or no in the
boxes for store and snack bar hours
Subject to approval by Frontier Staff.
Ropes and Rappelling are seasonal activities.
YES
NO
YES
NO
Please let us know retail areas you want available during your
stay at Frontier Ranch. We set hours according to your schedule.
Please send your schedule to Frontier at least 3 weeks in advance.
Ride
Day/Time
Ropes
Rappelling
Screamer
We require 2 volunteers for ropes, 2 for screamer, 2 for rappel.
As we prepare for your weekend with us, please let us know if there are any particular ways we can be praying for your group.
Please note any special requests and needs on an additional sheet of paper.
RE: New Special Meal Notification Guidelines
Sept 27, 2012
Dear Camp Directors:
Over the past few years there has been a dramatic increase in the number of special meal
requests we receive from our guests. In an effort to serve all of our guests and campers with the
same high standard of food service that we have provided in the past, it has become necessary
for us to produce a “special meal form” for each guest who desires special meals for the duration
of their stay at camp. This form is an on-line link that should take each guest less than 5 minutes
to fill out. The link is on our web site and is also found below.
Our hope is that this form will:
1.
Make it easier for our guests to request a special meal.
2.
Improve communication between the Frontier kitchen staff and the person who is
requesting the meal.
3.
Clarify information that may be incomplete.
4.
Funnel all information we receive into a standard document that can accessed easily by
our kitchen staff.
5.
Remove the need for our camp directors to collect all of this information and
communicate it to our Guest Group Coordinator.
We will continue to serve our guests who have not communicated special meal requests before
arriving with respect and will make every reasonable attempt to fulfill their meal requests while at
camp. Please bear with us as we work through this process and let us know if you have any
thoughts or suggestions to improve this process.
Please feel free to distribute this link to whoever would need it.
http://frontierdh.wufoo.com/forms/z7x3p9/
Sincerely,
Brandon Tattershall
Food Service Manager
SCHOOL YEAR Camping: Critical Incident Assignments
(Create New Incident Assignment with Each Incoming Team)
Current Job Title
Name
Camp Director
*Overall group camp leader(s)
EMT, Medic, *Doctor/Nurse,
Law Enforcement and/or
Lifeguard (if trained)
Responsibilities During Crisis
Back-up
GS Host
JayMac
Davenport or
Brett Wingo
Incident
Commander
Group
Group
Camp Director
Group
Group
Medic
Andrea Nicklas
Bev Palm
Lauren Frezza
Emergency Crew
Provide current Assignment Team Roster and Property Housing List to the
Incident Commander, Media Coordinator and others assigned by the Incident
Commander.
Group
Intern
Emergency Crew
One head leader tracks who is injured, who is sent to which hospital, etc. The
other head leader confirms non-injured with trip leaders.
Camp Manager
*Camp staff person in charge, usually
the Camp Host.
Role
Primary
Call 911, call YL Red Emergency Number and/or summer pager, work with
law enforcement, initiate fire procedure plan. Partner with Camp Director to
provide leadership through the crisis.
Partner with Camp Manager to execute the plan with focus on camp
information: inform trip leaders, contact parents as soon as appropriate (no
communication with media). Check that assigned staff are fulfilling their roles.
Attend to the injured if location is secure.
* Name of doctor needs to be updated
as it changes
Office Manager
*Trip Leader(s) provides if Office
Manager not available.
2 Head Leaders
Guest Services Coordinator
Trip Leaders
Designated Camp Staff
Person
JayMac Davenport
Amanda LaGree
Zach Johnson
Matt Snow
Media Coordinator
Group
Interns
Emergency Crew
Dining Hall Hostess
Intern
Emergency Crew
Coordinate/supervise volunteer staff (Work Crew, Summer Staff, and Adult
Guest).
Intern
On Call
Maintenance Staff
Emergency Crew
Compile list of incident witnesses.
Food Service Staff
Retail Intern
Emergency Crew
Operate the base radio in the command center.
Bob Best
Maintenance Intern
Emergency Crew
Direct all emergency vehicles; help emergency personnel get to where they
need to go.
Zach Johnson
Paula Hillriegel
Emergency Crew
Provide provisions (water, blankets, snacks, etc.).
*Can be Workcrew Boss
Designated Camp Staff
Person
*Can be done by GS person after other
duties.
Designated Camp Staff
Person
Liaison with Terry Swenson, Vice President of Communications, and serve
as media contact if necessary. Terry at the Service Center (719) 381-1890,
cell phone (719) 331-0178.
Move your non-injured to pre-designated location or back-up location. Use
Camp Housing List to account for all your campers. Any missing? Report that
to head leader.
*Can be GS person.
Designated Camp Staff
Person
Designated Camp Staff
Person
*Can be GS person after other duties
Risk Management –
719-867-3585
Dave Brinsfield – (719) 337-2201 or
Paul Sherrill (719) 339-2301
Call Red Emergency Card Number 1-800-999-8661 if after hours.
Last Reviewed: 02/9/09
School Season Pre-Crisis Planning Checklist
Critical Incident Locations
Tactical Command Center Equipment
Tactical Command Center: Primary Choice
Multiple Phones and Phone Lines
Com- Guest Services Office-Lasso
Computer Jacks
-
Emergency 911
Room Size for 10-15 People
-
(719) 395-8654
Tactical Command Center: Secondary Choice
Police Phone Number(s)
Select location based on where the best cell
phone signal is (if applicable), as primary
phone lines may be out
Walkie Talkies/Radios
Blaze Orange Vests
-
Emergency 911
-
White Board
-
(719) 395-8098
Upper Conference Room – Main Office
-Maintenance Shop
Injured Staging Area
Common, indoor area for triage and primary
treatment - MUST be well away from NonInjured Staging Area (e.g. Club Room, Gym or
Camper Cabins)
Tactical Command Center Forms
Fire Phone Number(s)
Hospital(s) Phone Number(s)
Material Safety Data Sheets binder
-
Salida ER 719-539-6661
Evacuation Charts
-
Mountain Medical 719-395-8632
Camp Map
Primary – Kachina
Incident Witness List Form
Secondary – Kiva
Service Center Phone List
Non-Injured Staging Area
Phone Numbers
YL Red Card Emergency Number
1-800-999-8661
Property Housing List
Indoor location preferred
(e.g. Dining Hall or Cabins)
All Completed Health Forms
Primary – Dining hall
Form 1850 – Activity Accident Form
-
Brett Wingo 970-531-2059
Secondary – Black Elk Lounge
Form 1852 – Accident Investigation Form
-
Jay Mac Davenport
Camp Manager’s Home and Cell Phone
Number(s)
Camp Director’s Extension and Cell
Phone Number
-
Tailor this plan to your camp
Practice this plan once during each school year season (at least assign these roles and go over the plan)
Last Reviewed: 02/9/09
Frontier Ranch School Season Housing
Guest Group Name
Camp Dates
Beds
BLACK ELK
Available
Mats
Total
Group
Total
Needed Mats
Downstairs - share a bathroom
GERONIMO
BALD WOLF
WINNEMUCCA
MASSASOIT
12
14
10
12
3
3
2
2
15
17
12
14
0
0
0
0
10
16
16
16
10
10
10
2
2
140
3
3
3
5
3
3
2
0
0
32
13
19
19
21
13
13
12
2
2
172
0
0
0
0
0
0
0
0
0
WAR EAGLE 
BEAR CLAW 
WOLF ROBE 
10
10
10
2
2
2
12
12
12
0
0
0
RED DAWN
MONTEZUMA
BLACK HAWK 
10
10
10
60
2
2
2
12
12
12
12
72
0
0
0
14
14
14
14
14
70
2
2
2
2
2
10
16
16
16
16
16
80
0
0
0
0
0
12
12
3
2
15
14
0
0
12
12
3
2
15
14
0
0
10
10
16
84
2
2
5
19
12
12
21
103
0
0
0
16
10
26
0
0
0
16
10
26
0
0
16
14
30
4
2
6
20
16
36
0
0
16
16
16
4
4
4
20
20
20
0
0
0
Upstairs - share a bathroom
RED PLUME
RED CLOUD
BIG BEAR
FLEET FOOT
SHAVANO
BLUE FOX
DEER FOOT
PAPOOSE
LITTLE CHIEF
TOTAL
CHISCA
all rooms have there own bathroom
Downstairs
Upstairs
Total
OGALALA
all rooms share one bathroom
ALPINE
TIN CUP
ST. ELMO
ROMELY
HANCOCK
Total
WOTANI
Downstairs back - share bathroom
RUNNING DEER
BIG FOOT
Upstairs back - share bathrooom
CRAZY HORSE 
LONE WOLF 
Front - each has own bathroom
COCHISE
WHITE BUCK
SITTING BULL
Total
THUNDERBIRD
Share bathroom
FIREBIRD
FALCON
Total
PATHFINDER
Share bathroom
COMANCHE
ARAPAHOE
Total
SEQUOYAH 
COLLOROW
ROMAN NOSE 
HOGAN
Each room has own bathroom
UTE
SHOSHONE
16
16
80
4
4
20
20
20
100
0
0
24
22
10
0
34
22
0
0
46
10
56
Lariat and Tenderfoot are down the hill from camp
LARIAT
TENDERFOOT
Total
STAFF / ADULT HOUSING:
CHIEF 
MASTER : queen bed
2ND BEDROOM: 2 twins
UPPER FRONT: queen
UPPER BACK: 2 twins
Total
2
2
2
2
8
TECUMSEH
LG. BEDROOM: queen
SM. BEDROOM: bunk beds
Total
CHISCA APARTMENT 
2
2
4
LG. BEDROOM: queen
SM. BEDROOM: bunk beds
Total
2
2
4
ASPEN LODGE (must reserve separately, no children)
Upstairs MT. PRINCETON: queen
living room, kitchen
MT. HARVARD: queen
MT. YALE: queen
Downstairs MT. CRYSALITE: 2 twins
MT. ANTERO: queen
MT SHAVANO: 2 twins
Total
LOWER BRISTLECONE (must reserve separately)
SPRUCE: queen
CEDAR: bunk beds
COTTONWOOD: 1 twin
UPPER BRISTLECONE  (must reserve separately)
PONDEROSA: queen
PINON: queen
Total
White Eagle (must reserve separately)
Loft WHITE CLOUD: Bunk
Main TWO FEATHERS: bunk
SINGLE FEATHER: queen
2
2
2
2
2
2
12
2
2
1
2
2
9
2
2
2
Total Guests:
TOTAL CAMPER BEDS WITH EXTRA MATTRESSES
TOTAL STAFF/ADULT HOUSING
0
Extra Mats
 = wheelchair accessible
REFERENCE NUMBERS
TOTAL CAMPER BEDS AVAILABLE
0
536
645
45
TOTAL CAPACITY
690
TOTAL CAPACITY OF MANTEE (DINING HALL)
(Can seat Work Crew and Staff at different time.)
510
Updated 03/12
TO: Camp Director
FROM: Property Manager, Frontier Ranch
SUBJECT: Certificate of Insurance Requirements
Young Life requires all non-Young Life groups using our properties to use their own
insurance policies and verify this coverage through a Certificate of Insurance form.
Your group must furnish the Certificate of Insurance evidencing the required coverage.
(A partially completed form is attached for assistance.) Your group agrees to obtain
liability insurance covering your activities at the property in an amount of not less than
$1,000,000 combined single limit. It will include coverage for Personal Injury, Property
Damage, and Contractual Liability. Young Life, its directors, and employees are to be
included as additional insureds as respect to potential liability arising out of your use of
the property.
Your group also should assure each participant has appropriate medical insurance. We
recommend a minimum of $4,000 per injury. In the event your organization does not
have this coverage for the organization as a whole, you will need to have each
participant complete the Guest Consent Release Form For Outside Groups Using
Young Life Property with their personal medical insurance information.
Please have your insurance company complete the attached Acord form and return it to
our office.
Procedure IV-J.3
ACflhII
ISSUE DATE (MM/DDIY’Y):
CERTIFICATE OF INSURANCE
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CER11FICATE HOLDER. THIS CER]1FICATE
DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
A
INSURED
COMPANY
B
COMPANY
C
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR 11-fE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
LIMITS
LTR
DATE )MM/ODIYY(
DATE )MM/DDPYY)
GENERAL LIABILITY
GENERAL AGGREGATE
2,000,000
$
COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP AGG
$
CL4IMS MADE
OCCUR
PERSONAL & ADV. INJURY
500,000
$
OWNER’S&CONTRACTOR’SPROT
EACH OCCURRENCE
1,000.000
$
1
I
FIRE DAMAGE (any one fire)
MED EXPENSE any one person)
COMBINED SINGLE
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
ANY AUTO
LIMIT
BODILY INJURY
$
)per person)
BODILY INJURY
(per accident)
PHYSICAL DAMAGE
$
AUTO ONLY EA ACCIDENT
OTHER THAN AUTO ONLY:
EACH ACCIDENT
AGGREGATE
EACH OCCURRENCE
-
-
EXCESS LIABILITY
UMBRELLA FORM
OTHERTHANUMBRELLAFORM
$
$
AGGREGATE
WORKERS COMPENSATION AND
EMPLOYERS’ LIABILITY
THE PROPRIETOR/
EACH ACCIDENT
PARTNERS/EXECUTIVE
OFFICERS ARE:
DISEASE-POLICY LIMIT
DISEASE-EACH EMPLOYEE
500,000
$
$
$
$
$
$
$
$
STATUTORY LIMITS
INCL
EXCL
OTHER
Camper Accident
$
$
$
$4,000 per camper
DESCRIPTION OF OPERATIONS/ LOCATIONS! VEHICLES! SPECIAL ITEMS
Young Life is included as an additional Insured on the above policIes as respects use of premises arising out of Ihe insured’s use of Young LIfe’s facilities located at
in name of camp property).
CERTIFICATE HOLDER
Young Life
420 N. Cascade Ave.
P.O. Box 520
Colorado Springs, CD 80901
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30
DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
ANY KIND UPON THE COMPANY, IT’S AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Declaration of Non-Taxable Sale
to Tax Exempt Organization
The State of Colorado requires Frontier Ranch to collect sales tax and lodging tax, when
applicable, from all individuals and groups that do not hold a tax-exempt status. The current
Colorado tax rates are as follows:
Sales tax
4.9%
Lodging tax 1.9%
If your organization is tax-exempt, please complete this declaration, make a copy for your
records, and return it to the Frontier Ranch office.
The undersigned, as an authorized agent of ________________________
(Organization Name)
otherwise referred to as “the organization” declares that:
1. The organization has been granted an exemption from income tax by the Internal
Revenue Service under section 501(c)(3) of the Internal Revenue Code and the
exemption is still currently in effect.
2. The tangible personal property and/or taxable services to be purchased in fulfillment
of the organization’s mission purpose and in concert with the organization’s regular
charitable functions and activities.
3. All such purchases are being paid for from the tax-exempt organization’s funds and
the organization has not and will not receive and reimbursement through either direct
payment, or collection or “donation” from any person(s) for the use of consumption
of said tangible personal property or service.
Name of organization:
Signature:
Title:
Tax ID Number:
Date:
________________________
________________________
________________________
________________________
________________________
A Letter for the Work Crew
Thank you for serving at Frontier Ranch! We hope your stay here is exciting and wonderful. Our goal is to provide
delicious, fresh food in a comfortable and clean dining facility. We desire campers leaving Frontier Ranch having
had one of the best experiences of their lives. To insure that the work crew’s experience is excellent, to provide
outstanding service, and to also maintain our facility, we would like to give you a few of our hopes and expectations
(and a couple or requirements).
1. A joyful, cheerful and willing heart for serving the Lord through the tasks you are assigned. Some jobs are
very visible at camp, others are behind the scenes, but all are critical to the effective running of the retreat.
2. One person will be assigned to be in charge. We call this person the Work Crew Boss. The work crew boss
should be the first to arrive and the last to leave the dining hall. If the boss cannot meet this requirement,
then another should be chosen. This is not a part time position.
3. Your group will be given a short orientation usually 1-2 hours prior to the first meal (depending on the size of
your group). We ask that the work crew boss meet with the Frontier staff 15 minutes prior to the orientation
of the rest of the work crew. The time of this orientation will be determined depending on the size of your
group.
4. Each work crew member can expect to work 8-10 hours per day.
5. Work crew members who are servers will be given “side jobs” to complete after their normal duties. These
include but are not limited to: taking out trash, cleaning bathrooms, refilling centerpieces, vacuuming,
mopping and assisting the snack bar if open.
6. To help maintain quality food and service work crew jobs should remain constant. Please no switching or
rotating throughout the weekend.
7. We ask that all work crew members don’t leave the dining hall until they have checked with the work crew
boss. We also ask that the boss checks out with the Dining Hall Hostess before leaving.
8. There are a few dress codes that we are required to enforce because of health code regulations.
a. Shirts must have sleeves
b. No flip flops or sandals are to be worn anytime working in the dining hall
c. If hair lands on the front of the shoulders it needs to be tied back with some type of hair restraint.
Other then these we ask that your group will consider implementing an appropriate and non offensive dress
code
9. To insure that the campers experience is premium, we ask that campers are not asked to help the work
crew bus tables or clean.
10. For safety reasons we ask that your work crew not use iPods or wear headphones while working.
11. Work crew should not come to camp as regular campers as their jobs will take a majority of their time. For
ski groups, the work crew will be able to ski; however, they should be the last to leave for the slopes and the
first back to camp.
12. Please bring the appropriate ratio of work crew. One worker for every 10 campers up to a max of 45 is
what is required. If you bring over the allowed ratio, your group will be charged the full camp fee for the extra
work crew.
We hope that you will find your work crew experience both challenging and enjoyable as we serve our Lord together.
If you have any questions, please don’t hesitate to call.
Brandon Tattershall
Food Service Manager
A Letter for the Camp Doctor
Dear Doctor,
We’d like to take this opportunity to welcome you to Frontier Ranch. We also wish to extend our thanks and
appreciation for your willingness to share your services with the camp. Here is some information that may
help you minister to the medical needs of our campers.
It is usually a good idea to set specific service hours for the weekend or week. Immediately following meals
in front of the fireplace in the dining hall is standard and convenient. If your group is skiing, it will also be
necessary for campers to find you at the slopes. Please arrange a meeting place with the camp manager. In
an emergency, the camp manager will be responsible for contacting you.
It is the responsibility of your group to provide any basic supplies that you may need (band-aids,
meds, etc). We can provide items such as an AED heart defibrillator, oxygen, crutches and ice should you
need them. Just let the property host know what you are looking for.
Some circumstances may arise that require more extensive care then we can administer at the property. For
less severe situations, you can refer cases to either of the following:
Mountain Medical Clinic
Buena Vista Family Practice
36 Oak Street
836 US Hwy. 24 South
719-395-8632
719-395-9048
The nearest emergency room is located at:
Heart of the Rockies Regional Medical Center
1000 Rush Drive
Salida, CO
719-539-6661 or 719-530-8221
For severe emergencies you can dial 911 from any camp phone. You will need to dial 9 to get an outside
line on any camp extension.
If you need a prescription filled, you contact the following pharmacies:
Buena Vista Drug
City Market
719-395-3149
719-395-2481
M-F 9 to 6, Sat 9 to 5, Sun closed
M-S 9 to 7, Sun closed
Walmart
(719) 539-3566
M-S 9-7, Sun 10-6
If you have any further questions, please feel free to ask the host. Once again, thank you for your help. We
hope you have an enjoyable and uneventful stay.
Sincerely,
The Frontier Ranch Staff
N
22
3
CR
CR 162
Mt. Princeton Hot
Springs
Frontier
Ranch
Heart of the Rockies
Regional Medical
Center
F Street
Hw
y
291
Hwy 285
Green
Bridge
Written Directions:
 Take dirt road through Frontier headed downhill and out
of the Service Entrance
 Once you hit the paved road, veer RIGHT toward Mt.
Priceton Hot Springs
 At the stop sign, take a LEFT on Hwy 162 and head East
until you reach Hwy 285.
 Take a RIGHT at Hwy 285 and head South until you
reach Hwy 291 towards Downtown Salida on your LEFT
 Drive approximately 5 miles on Hwy 291 until you cross
the Green Bridge
 Heart of the Rockies Regional Medical Center is on your
RIGHT after the Green Bridge!!
Things that should be announced to your group
1. Smoking is allowed at the Smokers Pit ONLY (for those of legal age).
2. Mountain Bell time. When a bell rings you need to be somewhere. Please
be to meals on time.
3. No alcohol or drugs are permitted on the property.
4. There are wild animals on or near the property. Do not attempt to approach
or feed animals.
5. Do not attempt to climb cliffs behind Black Elk or Ogallala. The rock is very
unstable – it will crumble in your hands
6. GUYS in GUYS’ cabins GIRLS in GIRLS’ cabins.
7. Pool rules: Swim only when pool is open and keep off slide.
8. There is a $50.00 graffiti charge for anyone defacing camp property. A
$100.00 fee will be assessed for any missing blankets
10.Please move ALL vehicles up to the Princeton parking lot. There is NO
parking in camp due to fire lane restrictions.
Important phone numbers to know
Emergencies
Salida Hospital “Heart of the Rockies”
Frontier Ranch main line
Host Emergency/After Hours cell phone
call 911
719-530-2200
719-395-4111
719-539-5701
Jay Mac Davenport (cell)
Amanda LaGree (cell)
Zach Johnson (cell)
Matt Snow (cell)
Male interns
Female interns
432-352-2104
303-915-3753
970-485-0086
913-226-4149
ext. 212
ext. 252
Please help Frontier Ranch in cabin clean up!
1. Pack suitcases and take all luggage to vehicles, lobbies, or hallways.
2. Take dirty sheets, towels, and pillowcases to Duffle Bag (laundry) – located in Black
Elk. Place in the appropriate bins. Please do not stuff sheets into pillowcases. Leave
the mattress pad, Indian print blanket, red blanket, pillow, and zippered pillow cover
on the bed unless soiled. If bed packs did not get used, please leave them on the beds.
If only the towel was used out of a bed pack, still leave the clean sheets on the bed.
3. While in Duffle Bag pick up a bed pack for each permanent bed used in your cabin.
There is no need to get new bed packs for mattresses on the floor.
4. Smooth out mattress pad and place pillow on the end of the bed furthest from the
door. Blankets should be folded neatly and placed at the opposite end in a stack with
the red blanket on the bottom, the Indian print blanket in the middle, and the new
bed pack on top. Please see the bed example at the bottom of the page and the blanket
folding example on the back of this sheet.
5. Pick up all trash on floor, under beds, in storage units/drawers, and bathrooms. Take
all trash to the trash compactor – located on the downhill side of the dining hall,
under the covered patio, through the door under the “Pontiac” sign.
6. Please return any beds, mattresses, or furniture that has been moved. Any extra
mattresses, blankets, and pillows should be stacked neatly in the center of the cabin.
7. In the lobby:
 Pick up trash
 Place furniture back in appropriate place
8. Please close and lock all windows.
9. Please turn off all lights and set thermostats to 65 degrees.
Example Bunk Bed
Thank you for all your help!
Kachina A/V Equipment
Updated 2/14/2013
Mixing:
Allen & Heath GL2432 mixing console (32 mic/line channels & 2 stereo line channels)
Amplifiers:
2 QSC CMX500V Amplifiers (CT5212 Highs and CT5M Highs)
1 QSC CMX2000V Amplifier (CT5212 Lows)
1 QSC CMX2000V Amplifier (both JTR subs)
1 QSC CMX300V Amplifier (delay speaker)
Speakers:
2 Renkus Heinz main audio speakers in cluster over center stage
2 Renkus Heinz down fill for main speakers in cluster over center stage
2 JTR Growlers subwoofers
4 Yamaha SM10V floor monitors and speaker cables
2 JBL Control speakers for backstage monitoring
Microphones:
6 Shure SM58 microphones
3 Shure wireless L11 bodypack transmitters with WL184 microphones
2 Shure wireless LX2- SM58 handheld microphones
40 Channel Conquest USA mic/line snake
Signal Processing:
1 Biamp Nexia DSP Processor
Alesis Midiverb II Reverb/Effects Processor
Audio Playback:
Denon Professional CD Deck
Burn-It CD Burner
Video System:
Panasonic PTDW740 Projector
Kramer VP-720DS Video Switcher/Scaler
1 Marantz DV4001
Additional video inputs (VGA HD-15, S-Video, Composite RCA)
Lighting System:
2 NSI 2408 Commercial Dimmer Packs (8 channels each)
2 NSI 408-CP 8 preset scene memory light controllers, 2 NSI 400-CP 4 preset zone fade controllers
1 Multiplex Connection on XLR for NSI Lighting Control Consoles
8 ETC 36 Source Four jr. 575w Spots, 8 Altman Fresnel 500w Spots
1 American DJ Light Ball, 2 Variable Speed Strobe Lights, 1 Altman 1000w Follow Spot
Stands,Cables, Etc.
4 Manhasset music stands
7 Boom arm & floor microphone stands
3 Single guitar stands
4 EDB Direct Boxes
6 XLR cables
6 ¼ “ instrument cables Kiva Audio/Visual Equipment
Mixer:
Mackie CFX20 MKII 20 channel mixer
Amplifier:
QSC RMX1450 power amplifier
Speakers:
2 Bag End PTA5000-1
2 Yamaha SM12V floor wedge monitors
Signal Processing:
Dbx 215 2 channel graphic equalizer
Microphones:
4 SM58 microphones
1 Shure ULX1-J1 wireless bodypack transmitter with WL 185 mic
1 Shure ULX2/58-J1 wireless handheld
Audio Playback:
HHB BurnIt CDR-830 CD recorder/player
Video System:
Panasonic PT-D3500U projector
Kramer VP-724xl switcher/scaler
Polaroid FLM-153B 15” LCD TV
Samsung V6700 VCR/DVD player
VGA inputs both in sound booth and on stage for PC’s
Lighting System:
6 ETC 36 Source Four jr. 575w Spots
4 Altman Fresnel 500w Spots (2 backstage)
1 NSI 408-CP 8 preset scene memory light controller
1 portable Strobe Light
Cables, Stands, Etc.
6 XLR Monster cables
6 Whirlwind ¼” instrument cables
2 ¼” speaker cables
4 Pro Co CB-1 Direct Boxes
2 Boom microphone stands
2 regular microphone stands
4 Manhasset music stands