Agenda 16/06/14

Imperial Rooms
Imperial Road
Matlock
Derbyshire DE4 3NL
Mayor 2014-2015
Councillor David Barker
01629 55248
Telephone 01629 583042
Email townclerk@matlock.gov.uk
Website www.matlock.gov.uk
Town Clerk
Susan Smith
Dear Councillor
You are summoned to attend a meeting of Matlock Town Council which is to be held on
Monday 16 June 2014 at 7.00pm in the Imperial Rooms, Matlock
Yours sincerely
Town Clerk
09 June 2014
AGENDA
1 APOLOGIES FOR ABSENCE
Members are requested to submit a reason for absence with their apologies
2 VARIATION OF ORDER OF BUSINESS
3 DECLARATION OF MEMBERS INTERESTS
To enable Members to declare the existence and nature of any Disclosable
Pecuniary Interests they have in subsequent agenda items, in accordance with
the Town Council’s Code of Conduct.
Interests that become apparent at a later stage in the proceedings may be
declared at that time.
4 REQUEST FOR DISPENSATION
To receive and approve requests for dispensations from members on matters in
which they have a Disclosable Pecuniary Interest
5 PUBLIC SPEAKING
A A period of not more than 15 minutes will be made available for members of
the public and Members of the Council to comment on any matter.
Speaking is limited to not more than 3 minutes per person and is at the discretion
of the Chair.
B
If the Police Liaison Officer, a County Council or District Council Member is
in attendance they will be given the opportunity to raise any relevant
matter.
Copy attached
6 MINUTES OF THE LAST MEETING
To approve the minutes of the meeting of Matlock Town Council held on Monday
2 June 2014
Work in Progress – the Clerk will respond to requests from Councillors for
information on work in progress
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Appendix 1
7 TO RECEIVE THE UNAPPROVED MINUTES AND
RECOMMENDATIONS FROM THE FINANCE AND AUDIT COMMITTEE
MEETING HELD ON MONDAY 2 JUNE 2014
The Committee Chair may provide a short verbal report on the activities of the
committee and address any questions raised. All items that require discussion
by full Council are placed as an agenda item on the full Council agenda.
8 MAYOR’S ANNOUNCEMENTS
9 RATIFICATION OF EXPENDITURE
ADR Heating and Plumbing
Relocation of ‘pressure vessel’
Account and code:
Budget remaining:
Powers used:
£138.83 (excluding vat)
Imperial Rooms maintenance; Code 12
As at 06/06/2014: £5,376.29
Local Government (Miscellaneous Provision) Act 1976 s.19 - Local
Government Act 1972 s.144 and Local Government Act 1972 s.133
10 TO CONSIDER PAYMENT OF COMMUNITY GRANTS TO:
GROUP OR ORGANISATION:
AMOUNT:
Starkholmes & District Thursday Club
£220.00
Documents in support of the above grants supplied separately
Members must ensure that they are satisfied that any expenditure awarded is for the
benefit of the local area/community and that this expenditure is no larger than the
benefit to the area would justify.
Account and code:
Budget remaining:
Powers used:
Community Grants; Code 16
As at 06/06/2014: £5,750.00
Free Resource - Local Government Act 1972, s.137
11 TO RECEIVE RECENT DELEGATED PLANNING DECISIONS OF THIS
COUNCIL
Appendix 2
12 TO RECEIVE RECENT DECISIONS AND LETTERS RECEIVED
REGARDING PLANNING MATTERS
Appendix 3
Separate
document
13 POLICY: STAFF: PENSIONS
To review and approve the Councils policy on Staff Pension discretions –
deadline for submission to Derbyshire County Council, 30 June 2014.
14 INTERNAL AUDIT 2014
To receive the report of the Internal Audit 2014
Appendix 4
Appendix 5
15 VEHICLE LEASE
To consider the action to take following notification that the Matlock Town Council
vehicle lease will expire in October 2015.
Appendix 6
16 LIGHTS OUT – One Million Candles to Remember
To consider whether to participate in the event and if so, what form this will take.
Appendix 7
17 LUMSDALE – NEW SCHEDULED MONUMENT STATUS
Lumsdale Mills and associated water management features have been included
on the Schedule of Monuments by the Secretary of State for Culture, Media &
Sport. The Council to receive the documents supplied.
18 LEGIONELLA AUDIT
As the Council runs a public building, they need to take suitable precautions to
prevent or control the risk of exposure to legionella. Following a visit from a local
company and a quotation, the Council to consider the way forward.
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19 PROPOSED PROHIBITION OF WAITING ORDER 2014
SNITTERTON ROAD, MATLOCK
To consider any representations to be made regarding the proposals.
Appendix 8
Appendix 9
20 REPLACEMENT LAWNMOWER
To consider the purchase of a replacement small lawnmower. Quotations have
been received.
Account and code:
Budget remaining:
Powers used:
Earmarked Reserves or Other Environmental Expenses, code 33
As at 06/06/2014: £5,000 earmarked, £1,715.81 Other Env Expenses
Highways Act 1980, ss.43 and 50 - Local Government Act 1972 s.111 Highways Act 1980, s.96
21 UNION FLAGS IN MATLOCK
The Council to discuss when to fly the Union flags in Matlock
22 LILYBANK CLOSE AND SURROUNDING AREA - LITTER
Verbal report as to the condition of the area following discussion at the last
meeting.
23 NEWS RELEASE
To consider whether to issue a news release on any agenda item discussed at
this meeting
News releases relating to Council run events will be issued as a matter of course
24 ITEMS FOR INFORMATION ONLY
a) Derbyshire Association of Local Council circulars
b) Letters received
c) General emails sent to Council members for information
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Appendix10
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APPENDIX 1
Imperial Rooms
Imperial Road
Matlock
Derbyshire DE4 3NL
Telephone 01629 583042
Email townclerk@matlock.gov.uk
Website www.matlock.gov.uk
Mayor 2014-2015
Councillor David Barker
01629 55248
MEETING OF:
FINANCE AND AUDIT COMMITTEE
DATE:
MONDAY 2 JUNE 2014
PRESENT:
Chair:
Cllrs:
APOLOGIES:
Cllrs David Barker and Keith Pearce
Town Clerk
Susan Smith
Cllr David Jones
Geoff Stevens and Barrie Tipping
VARIATION OF ORDER OF BUSINESS:
None
DECLARATIONS OF INTEREST:
None
PUBLIC SPEAKING:
None
ITEMS DISCUSSED:
ELECTION OF CHAIRPERSON
Resolved: to elect Cllr David Jones as the Chair of the F&A Committee for the forthcoming
year.
MINUTES OF THE LAST MEETING
To approve the minutes of the meeting of the Finance and Audit Committee held on Monday
7 April 2014.
Resolved: to approve the minutes of the meeting of the Finance and Audit Committee held
on Monday 7 April 2014
REVIEW OF INVOICES DUE FOR PAYMENT – as supplied with Council minutes
To be checked against minute number and budget code
Resolved: to approve the invoices due for payment
REVIEW OF BANK RECONCILIATION REPORT - as supplied by email, hard copy will be
supplied at meeting
Resolved: to approve the bank reconciliation report.
In future pull all 3 accounts into one reconciliation report for F&A purposes.
REVIEW OF MONTHLY ACCOUNTS AGAINST BUDGET – as supplied by email, hard copy will
be supplied at meeting
To monitor the accounts monthly by means of the flexed budget report
Resolved: to approve the monthly accounts against budget
RECOMMENDATIONS TO COUNCIL:
That the above recommendations be approved.
MEETING OPENED: 6.00pm
DATE OF NEXT MEETING:
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MEETING CLOSED: 6.25pm
MONDAY 7 JULY 2014
6.00pm, Small Hall, Imperial Rooms
4
APPENDIX 2
PLANNING APPLICATIONS RECEIVED:
I1
14/00282/FUL
Change of use and conversion and extension
of outbuilding to form ancillary/dependant
relative accommodation at Littlemoor Wood
Farm Littlemoor Lane Riber
Keith Pearce
Change of use of barn (Use Class D2),
erection of marquee and portacabin to hold
temporary events from 1 May - 30 September
for three years at High Lees Farm Riber
Keith Pearce
Illuminated and non-illuminated freestanding
signage at Land At Bakewell Road
David Jones and
David Barker
Please respond by
2/6/14
Please respond by
26/5/14
KP:No Objection
I2
14/00185/FUL
Please respond by
26/5/14
KP:No Objection
I3
14/00307/ADV
DB:
DJ:
1.
The combined quantity of illuminated signage should be reduced. E.g. the qty 2 x
‘Totem 3’ proposed on the Bakewell Road side of the building should be eliminated, and
other signs should be reduced in size and/or their visibility from Bakewell Road should be
reduced.
2.
The ‘McDonalds’ signs on the roof of the building should be reduced in size.
People who want to go to this McDonalds will have no difficulty in recognising it with
smaller signs than those proposed.
3.
The sign that is the subject of application 14/00309/ADV should not be accepted in
its current form. A smaller sign may be acceptable, but this application should be rejected
for the reasons stated above in ‘Comments’.
4.
The period of time for illumination during the hours of darkness must be regulated
to ensure that signs are not illuminated for any longer than is necessary for the operation
of the restaurant; in particular, they should never be illuminated while the restaurant is
not open to the public. The DDDC should work with McDonalds to ensure that this is
done.
I4
14/00308/ADV
Internally illuminated and non illuminated
signage at Land At Bakewell Road
David Jones and
David Barker
Please respond by
2/6/14
DB:
DJ:
1.
The combined quantity of illuminated signage should be reduced. E.g. the qty 2 x
‘Totem 3’ proposed on the Bakewell Road side of the building should be eliminated, and
other signs should be reduced in size and/or their visibility from Bakewell Road should be
reduced.
2.
The ‘McDonalds’ signs on the roof of the building should be reduced in size.
People who want to go to this McDonalds will have no difficulty in recognising it with
smaller signs than those proposed.
3.
The sign that is the subject of application 14/00309/ADV should not be accepted in
its current form. A smaller sign may be acceptable, but this application should be rejected
for the reasons stated above in ‘Comments’.
4.
The period of time for illumination during the hours of darkness must be regulated
to ensure that signs are not illuminated for any longer than is necessary for the operation
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of the restaurant; in particular, they should never be illuminated while the restaurant is
not open to the public. The DDDC should work with McDonalds to ensure that this is
done.
I5
14/00309/ADV
Internally illuminated pole sign at Land At
Bakewell Road
David Jones and
David Barker
Please respond by
2/6/14
DB:
DJ:
1.
The combined quantity of illuminated signage should be reduced. E.g. the qty 2 x
‘Totem 3’ proposed on the Bakewell Road side of the building should be eliminated, and
other signs should be reduced in size and/or their visibility from Bakewell Road should be
reduced.
2.
The ‘McDonalds’ signs on the roof of the building should be reduced in size.
People who want to go to this McDonalds will have no difficulty in recognising it with
smaller signs than those proposed.
3.
The sign that is the subject of application 14/00309/ADV should not be accepted in
its current form. A smaller sign may be acceptable, but this application should be rejected
for the reasons stated above in ‘Comments’.
4.
The period of time for illumination during the hours of darkness must be regulated
to ensure that signs are not illuminated for any longer than is necessary for the operation
of the restaurant; in particular, they should never be illuminated while the restaurant is
not open to the public. The DDDC should work with McDonalds to ensure that this is
done.
I6
14/00313/FUL
I7
DB:
DJ: No objection
14/00314/FUL
I8
SB: No objection
PW:
14/00315/FUL
I9
DB:
DJ: No objection
14/00322/FUL
Erection of single storey extension to rear at
Stones Restaurant 1A Dale Road
David Jones and
David Barker
Please respond by
2/6/14
Change of use to retail (Class A1) and external
alterations at 26 Firs Parade
Sue Burfoot and
Peter Wildgoose
Please respond by
2/6/14
First floor side extension
50 Hurds Hollow Matlock
David Jones and
David Barker
Please respond by
2/6/14
Sue Burfoot and
Peter Wildgoose
Please respond by
2/6/14
SB: No objection, however sustainable drainage should be incorporated
PW:
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Alterations to existing vehicular access and
formation of hardstanding at 17 Woolley Road
6
I10
T/14/00060/TPO
I11
GS:
AE:
14/00334/FUL
Works to trees subject to Tree Preservation
Order TPO035 at Tor Cottage 81 Cavendish
Road
Geoff Stevens and
Ann Elliott
Please respond by
09/06/14
Single/first floor extensions, 28 Tor Rise,
Matlock
Keith Pearce
Please respond by
09/6/14
KP: No objection
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APPENDIX 3
TO RECEIVE RECENT DECISIONS MADE BY DERBYSHIRE DALES DISTRICT: Prior to
distribution of the agenda on 16 June 2014
NO:
APPLICATION
NO:
1
T/14/00041/TCA
2
T/14/00039/TCA
3
14/00258/AGR
4
14/00179/FUL
5
14/00018/FUL
6
T/14/00044/TCA
7
14/00134/FUL
8
PROPOSED DEVELOPMENT
DECISION
Works to trees within the Conservation Area of
Matlock Bank at Tor View Jackson Tor Road
Works to trees within the Conservation Area of
Lumsdale at The Stable Yard Upper Lumsdale
Lumsdale Road
Agricultural Prior Notification - Replacement
agricultural storage building Low Leas Barn
Low Leas Riber Matlock
Change of use to retail (Use Class A1) and
external alterations at 22 Firs Parade Matlock
No Objections
Extensions and alterations at Littlemoor Wood
Farm Littlemoor Lane Riber Matlock
Works to trees within the Conservation Area of
Old Matlock at 62 And 64 Church St
Conversion to 4 no. flats at Former Methodist
Church Bank Road
Refused
14/00153/FUL
Markets and other events on Hall Leys Park
Matlock
Granted with
Conditions
9
14/00107/FUL
Granted with
Conditions
10
14/00099/FUL
11
T/14/00050/TCA
12
T/14/00051/TCA
13
T/14/00040/TPO
14
14/00163/FUL
15
14/00089/OUT
16
14/00120/OUT
Change of use from cafe (Use Class A3) to
micro pub (Use Class A4) at Cafe Central 76
Smedley Street
Two storey side extension at 28 Tor Rise
Matlock
Works to trees in Matlock Bridge Conservation
Area, 43 Dale Road Matlock
Works to trees within the Conservation Area of
Old Matlock, Matlock Green Service Station
Works to trees subject to Tree Preservation
Order TPO 66, Land to the west of 116 Church
Street, Matlock
Replacement garage – 19 Pinewood Road,
Matlock
Residential development of up to 110 dwellings
and associated open space (outline) – Land at
Asker Lane, Matlock
Extension to Bentley Bridge housing scheme
17
18
14/00254/LBALT
14/00242/FUL
14/00223/ADV
19
14/00039/FUL
Erection of walls, gates an railings – Endcliffe,
13 Knowleston Place, Matlock
Proposed fascia and projecting signs – 13
Causeway Lane, Matlock
Erection of outbuilding – Rockside News,
Wellington Street, Matlock
Granted with
conditions
Granted with
conditions
Granted with
conditions
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No Objections
Prior approval not
required
Withdrawn
No Objections
Granted with
Conditions
Withdrawn
No Objections
No Objections
Granted with
Conditions
Granted with
Conditions
Refused
Withdrawn
8
LETTERS RECEIVED ON PLANNING MATTERS
(amended plans, site visits, appeals)
GENERAL:
NO: CORRESPONDENT
1
Derbyshire Dales
District Council
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SUBJECT
Redevelopment of site to
provide restaurant/food
takeaway and bulk wine retain
store with associated parking
NOTES
Revised plans – For
information only.
9
APPENDIX 4
Further to the Internal Audit of Accounts I carried out on 28 May 2014 I confirm that the audit was carried
out in accordance with the suggested approach contained in the “Governance and Accountability for Local
Councils – A Practitioners Guide (2010) England ".
Mr B Wood
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APPENDIX 5
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APPENDIX 6
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APPENDIX 7
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APPENDIX 8
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APPENDIX 9
QUOTATIONS RECEIVED
MEETING DATE: Monday 16 June 2014
FOR:
Purchase of replacement Lawnmower
POWER USED:
Highways Act 1980, ss.43 and 50
Local Government Act 1972 s.111
Highways Act 1980, s96
Earmarked Reserves or
Code 33
Earmarked Reserves or
Other Environmental Expenses
Earmarked Reserves - £5,000
Other Environmental Expenses – £1,715.81
COST CODE:
BUDGET HEADING:
BUDGET REMAINING
AS AT 06/06/2014
Honda HRX476 HY
Derbyshire Dales District Council staff recommendation
SUPPLIER:
Belmont Lawnmower Centre,
Alfreton
Platts Harris, Darley Dale
Honda website
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COST:
£1,030.00
Less £ 75.00 from supplier
Less £ 100.00 cashback until end of June
Cost £ 855.00 incl. vat
Awaiting quotation
£1,030.00
Less £ 100.00 cashback until end of June
£ 930.00
16
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APPENDIX 10
DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS - CIRCULARS
Circular 10/2014
DALC website; Financial Regulations Training; Protocol on the recording
and filming of Council and Committee Meetings; vacancies
LETTERS RECEIVED
ITEM DATE
CORRESPONDENT
01
09/06/14
AON
EMAILS SENT TO COUNCIL MEMBERS
DATE
CORRESPONDENT
29/05/14
Derbyshire Dales District
Council
29/05/14
EcoCentre
02/06/14
02/06/14
various
Derbyshire Dales District
Council
Derbyshire County Council
Derbyshire Constabulary
Derbyshire Association of Local
Councils
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SUBJECT
Lapse of insurance policy
SUBJECT
Derbyshire Dales Local Plan, Notice of
Independent Examination
Public Rights of Way courses at the Derbyshire
EcoCentre
New arrangements for Gully cleaning
A632 Chesterfield Road, Matlock – carriageway
resurfacing
Derbyshire Alert updates
Email updates and circulars
18