New Pole Attachment Requirements and Updated

INFRASTRUCTURE ASSET
MANAGEMENT
NEW POLE ATTACHMENT
REQUIREMENTS AND UPDATED
PROCEDURES
TRAINING
July 29, 2015
Agenda
 8:00 - 8:15
Sign-in and Coffee
AE Presenters
 8:15 - 8:30
Introductions and Opening Remarks
 8:30 – 8:40
Safety
Tina Little
Daniel Thompson (ESD
Safety Coordinator)
 8:40 - 9:20
Construction Guidelines and Requirements
Oliver Higgs
 9:20 - 10:00
Violations & Clearance Issues
Oliver Higgs
10:00 - 10:10
Break
10:10 - 10:40
Changes to the Austin Energy Pole
Application Process
Oliver Higgs and Diane
Hinojosa
10:40 - 11:00
Audit Sampling Methodology
John Oberwortmann
11:00 - 11:10
Tina Little
11:10 - 11:20
NJUNS
Major Installations &
Wireless Attachments
11:20 - noon
Question and Answer
Susan Groce
2
Electrical Safety
Awareness
Safety and Risk Management
Safety - Incident
AE bucket truck loaded with a 35' streetlight pole was
northbound on Mopac in the right hand lane. The pole
caught a communication cable crossing over Mopac at the
360 overpass. The communications cable broke, and the
pole was torn from the bucket truck. The pole landed on the
guard rail and fell to the median below on 360 (Cap of Texas
Hwy) where it struck the right rear wheel of a vehicle
causing damage to the wheel. The broken cable became
entangled with a vehicle on NB Mopac causing minor
damage to the bumper. There were no injuries reported, no
vehicles towed, and no outage resulting from this
incident. Loaded height of the pole was approximately
13'6".
4
Incident
16’6”
5
Incident
Mar 2014
Jan 2015
Awareness
7
Awareness
• Job Scope
• Get the big picture
• Review the worksite
• Importance of
inspection/approval
8
Awareness
9
Awareness
10
Construction
Guidelines &
Requirements
Violations &
Clearance Issues
Construction Guidelines and Requirements
• Clearance Requirements:
Austin Energy’s spacing requirements include:
• the clearance at the pole is 40” between the lowest electrical
conductor and the highest communication cable
• 12” spacing between attachments at the pole
• the mid-span vertical clearance is 30” between the lowest
electrical conductor and the highest communication cable
• 6” mid span between attachments
• 15’6” over driveways, roads, streets, driveways, parking lots,
and alleys
• Clearances of 18’ for TXDOT road crossings
• 12’ to ground over spaces accessible to pedestrians only
• 24’ to the top of rail of railroad tracks
12
Construction Guidelines and Requirements
• Guys: Each attaching entity must set an anchor rod and attach guy
wire every time there is a turn or angle equal to or greater than 5
degrees and on all stress dead ends of utility infrastructure. Guys
will be installed on each side of road crossings
• Risers: Maximum of 3 risers per pole including Austin Energy risers
• Grounding: Proper bonding or grounding of strand on all poles shall
use #6 copper wire
• Tree Trimming: Be responsible for all tree trimming in the
communication space necessary for safe and reliable installation,
use, and maintenance of attachments, and to avoid stress on poles
caused by contact between tree limbs and attachments
13
Violations & Clearance Issues
Examples:
• Boxed-In
• Guying
• Street Light
• Tree Trimming
• 12-Inch spacing
• Tagging
• Installation in the Supply Space
• Clearances
14
Boxed-In
15
Boxed-In
16
Guying
17
Guying
18
Street Light
19
Tree Trimming
20
Tree Trimming
21
12-Inch Spacing
22
12-Inch Spacing
23
Tagging
24
Tagging
25
Installation in the Supply Space
26
Installation in the Supply Space
27
Clearances
28
Clearances
29
Break
Austin Energy
Pole
Application
Process
Austin Energy Pole Application Process
• Application Requirements
• Pole Loading Analysis
– Poles that carry electric transmission service
(communication attachments not allowed on
transmission poles that do not have existing
distribution underbuilt)
– Poles that carry primary service and that have 5 or
more existing communication attachments
– Poles that carry secondary service with 6 or more
existing communication attachments
– All junction poles
AE reserves the right to require PLA’s for poles not
meeting the descriptions above.
32
Application
Processing
Application Processing
GOAL:
• To get the applications approved as quickly as possible.
MY JOB:
• To get all the preliminary documentation ready so that when a field
inspector receives the work, he can work it with as few obstacles as
possible.
YOUR JOB:
• Submit complete applications.
• Submit accurate information.
• Detailed prints.
TOGETHER WE CAN:
• Work as a team so that the application process can be less complex
and more efficient.
34
Submitting Applications
• Austin Energy receives pole attachment emails
on a server that contains thousands of records.
– Time consuming to find if subject line is not definitive.
– A generic subject line such as: AE Permits,
Application for AE pole attachments, etc. is hard to
find.
35
Submitting Applications
• When searching for your application, it is helpful if the
subject line of the email list the specific items shown
below:
–
–
–
–
Company Name
Project Number
Project Address
New and/or Overlash
36
Submitting Applications
• You may include a new/overlash/removal/
maintenance application all on the same
email as long as they all have the same
address.
• Different addresses or Project #’s should
be on separate emails.
37
Submitting Applications
• Reasons
application may
get sent back
when being
submitted:
= Must
list on application.
38
Submitting Applications
• Only “one” of the highlighted areas above may
be submitted per application.
– Multiple selections on the same application will result
in the application being sent back to the requestor.
• Mark only with an “X”
– No numbers or descriptions needed.
39
Submitting Applications
• Applicant Project Number must be listed.
– Please no addresses.
• Fiber Company Name must be listed.
• The date the application is submitted must be listed.
• The corporate representative’s name, phone #, and
email should be listed and/or the Project Contact Person
name, phone # and email.
– Can be the same person.
40
Submitting Applications
•
The Project description must match the type of application:
– If applying for an overlash application then the description needs to say:
• EXAMPLE: Overlash cable to existing poles.
– If applying for a new attachment application then the description needs to say:
• EXAMPLE: Installing new attachments to AE poles
– If description and application type do not match, then it will have to be sent back
to the requester.
•
•
Must have the AE pole count and foreign pole count.
Nearest street address of attachment.
– If no address is available, then the nearest street or intersection should be listed.
•
Must have Mapsco Page Number and/or Mapsco Grid Number
41
Submitting Applications
• Must have signature and date.
– Austin Energy will accept a typed signature as the
actual signature.
42
Submitting Applications
•
Must list all pole numbers that are being included in this application.
43
Field Data
Form
Field Data Form
Field Data Form
• The following fields will automatically populate from Page 1:
–
–
–
–
•
•
•
Fiber Company
Address/Location
Map Grid #
Requestor App #:
Pole # must be listed.
Pole Owner must be listed.
Lowest Electric must be listed:
– Neutral
– Secondary
– Primary
•
•
Lowest Electric Height must be listed.
A PLA if required
45
Field Data Form
• List all communication attachments already on the
pole from top to bottom.
• Must list:
–
–
–
–
Existing height
Fiber Company
Tagged Yes/No
INSTALL Height
• New comm. Install @ ____________ must be listed.
• Any comments:
46
Field Data Form
• Newest feature added:
• If you have any mid-span issues, or road clearance issues, then
the highlighted information above is required:
• Pole #’s must be listed (from Pole # to Pole #)
• Fiber Company (Mid-span clearance)
– Cannot accept UNK, UNKNOWN, CATV, ???? –
Must identify.
• Existing Height
• Road Crossing Height
• Fiber Company (Road crossing height)
– Cannot accept UNK, UNKNOWN, CATV, ???? –
Must identify correctly.
47
Submitting Applications
• Prints or Maps:
•
•
•
Must be legible.
Must have pole #’s written on the print by a symbol that indicates a pole.
Must have Project # written on the print.
–
•
Must have Address written on the print.
–
•
Must correspond with the application.
Must correspond with the application.
Must clearly distinguish between new attachments and overlash attachments.
–
Prefer color coding.
48
Changes to the Austin Energy Pole
Application Process
• Resubmitting Applications
– Resubmit the entire packet, not just the application page
– Subject line should note your application number and address
(AE Application number if available)
• Go to austinenergy.com/go/infrastructureleasing and click
on Aerial Poles and Streetlights
– New application forms, construction standards, PLA requirements and
documents will be available on our website under Supplemental
Documents
49
Audit
Sampling
Methodology
Audit Sampling Methodology
• A list of attachable poles was reviewed to determine a
geographic sampling plan.
• Percentages of 2% and 5% were chosen based on staff
resources and time for completion.
• Based on a sample calculator, a statistically valid sample
for this total population is just under 400 poles.
• Due to the geographic nature of pole distribution, a study
goal of 6,000 poles was established.
• The percentages were applied to each zip code count.
Zip codes with a small number of poles were combined
with adjacent zip codes.
51
Sampling process
• Within each zip code, routes will be randomly selected
until the number of poles for that zip code is achieved.
• Poles are randomly selected from the pole list.
• The location of the pole is then determined from the GIS
Mapping system.
• A map print-out is provided to a tech; the individual poles
are then visited and reviewed.
• Send questions to:
john.oberwortmann@austinenergy.com
52
NJUNS
NJUNS
• Pole Transfer Notifications
– Attachments requiring one or more attachment relocations shall
be submitted through NJUNS by IAM
– IAM will identify the attachers and create the ticket in NJUNS
• Address existing Double Poles
• Violation Notifications
• Ensure the contact information in NJUNS is accurate
and updated.
54
The Future of
Infrastructure
Asset
Management
The Future of Infrastructure Asset Management
• Pole Infrastructure License Agreements
• Wireless Attachments
• Payment Processing
56