UG - ERP - IIT Kharagpur

Transcription

Instruction to 1st year UG Students
Instructions to First Year UG Students, 2016-2017
1|Page
Contents
No.
Content
Page No.
1.
Sequence of Events
2.
On the Day of Reporting and Registration
3.
Academic or Subject Registration
6
4.
Annexure-I(List of Documents to be produced and
submitted at the time of Reporting to IIT Kharagpur)
7
5.
Annexure – II Fee structure and fees to be paid by different
category of students admitted through JEE Advanced
6.
Annexure - III (Undertaking to be signed by student and
Guardian)
15
9.
Annexure - IV (Walk through of the online process from
signup to final subject Registration)
16 - 26
3
4-5
8 -14
2|Page
Instruction to 1st year UG Students
Registration process for 1st year UG students, viz., B.Tech. (Hons.), Dual Degree, B.Arch.(Hons.)
and Five Year Integrated M.Sc Program, for Autumn 2016-17 session will be conducted as
detailed below:
1. Sequence of Events: The following flow diagram outlines the various stages of the
Registration Process :
Figure-1 Sequence of events for student Registration.
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2. On the day of Reporting and Registration:
i.
ii.
All students who are to be admitted to Indian Institute of Technology, Kharagpur must
bring the original documents mentioned in Annexure – I below and produce them at the
respective desk during registration and academic verification.
It is desirable that the following process is completed by the student if possible, prior to
reporting to the Institute on date of registration:
Updating Student Profile and uploading the necessary documents on ERP and
taking a print out of the student profile. (See Annexure -IV for details)
iii.
iv.
v.
vi.
vii.
Students should report to IIT Kharagpur on 21st July 2016 and occupy the rooms allotted
to them in respective Halls of residence.
On the day of Admission, 22nd July 2016, students should report to Netaji Auditorium and
take their seats by 8:30 AM for welcome address and introduction lecture. Parents would
be requested to take their seats at S N Bose Auditorium, Raman Auditorium during the
period.
On completion of the welcome address and introduction, students would be taken by bus
to Vikramshila Complex.
Parents would thereafter move to Netaji Auditorium for interaction session with the
Deans and Heads of Departments, Wardens and other officials.
Students who have a print out of the student profile shall be seated at Kalidas
Auditorium. They will be directed thereafter to designated rooms V1, V2, V3 and V4 at
Vikramshila Complex for academic verification. They should present the signed student
profile, photo copies of all other required documents
The students should retain the original of all the documents with them, in their
possession, even after verification is complete should the academic section need to
examine them again at a later date.
viii.
Students who have not updated their profile, due to time constraints, shall proceed to
Computer and Informatics Centre, to update their student profile and take print out.
They shall thereafter, return back to Kalidas Auditorium with a printed and signed copy of
the student profile.
The said students will be directed to designated rooms V1, V2, V3 and V4 at Vikramshila
Complex for academic verification. They should present the signed student profile, photo
copies of all other required documents
The students should retain the original of all the documents with them, in their
possession, even after verification is complete should the academic section need to
examine them again at a later date.
ix.
x.
After verification by the Academic section is complete, the student’s login to ERP will be
with the assigned roll number as his/her login id with the same password.(See
Annexure-IV for details)
Upon successful verification, the student is automatically registered for all the subjects of
the 1st semester. The student must then login to ERP with his/her assigned roll number
and print a copy of the Registration Card.
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The print out must be signed and handed over to his/her Faculty Advisor by July 26 2016
for digital authentication. (See Annexure-IV for details)
xi.
Fee structure of the new admission UG student is as mentioned in Table-1 of
Annexure-II. The balance of admission fee shall be payable on or after academic
verification with respective timeline as mentioned in Annexure-II.
All the payment has to be done through SBIMOPS on line payment only.
Students/Parents should carefully read the fee payment instruction on the hyper linked
page at erp.iitkgp.ernet.in before proceeding to pay the balance of admission fee
They should log in to the ERP system using their roll no as id, use their original
password and then proceed to pay on line. (See Annexure-IV for details)
xii.
The student must abide by the timelines mentioned in below
Event Time line
Sl No.
1
2
3
4
5
Event
Date and Time
st
Reporting to Netaji Auditorium IIT Kharagpur for 1 year
UG programs, B. Tech, Dual degree B. Tech., 5 year
Integrated M. Sc. through JEE
Students shall move to Vikramshila Complex for updating
student
profile
and
obtaining
printout/academic
verification – buses will be available for moving from
Netaji Auditorium to Vikramshila Complex.
Classes begin for 1st year UG programs, B. Tech, Dual
degree B. Tech., 5 year Integrated M. Sc. through JEE
Last date for submission of hard copy of subject
registration card to Faculty Advisors for 1st year UG
programs, B. Tech, Dual degree B. Tech., 5 year
Integrated M. Sc. through JEE
Payment of balance of admission fee after academic
verification on 22 July 2016
nd
22
July 2016 at 8:30 AM
After the welcome address and
introductory lecture
25th July 2016
On or before 26 July 2016
Fee payment link through ERP
shall open from 27th July 2016.
However the GE and OB
students, who wish to avail of
Tuition Fee Waiver, shall pay
after 31st August 2016.
Last date for fee payment is 10th
September 2016
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3. Academic or Subject Registration (See Annexure- IV for details)
i.
Upon successful verification of all documents, the student is automatically registered for
all subjects of the 1st semester on ERP.
ii.
The student must print the Registration Card by logging into ERP with his assigned roll
number.
iii.
The Class Time Table for the student is also being available on ERP.
iv.
It is mandatory to print the Registration Card and submit it to the faculty advisor on
or before 26 July 2016. Faculty advisors will digitally sign the Registration cards only
after receiving the hard copy print out from the student.
For any other clarification call the appropriate Academic Section:
Assistant Registrar (UG), Ph: 03222282054 Email: arug@adm.iitkgp.ernet.in
For any online application software related problem please call 03222 281017/18/19
The student can view his/her hall allocation from their profile generated through ERP. For
any problem regarding hostel allotment students may send a mail to hmc@iitkgp.ac.in
Students are strongly advised to open internet enabled bank account at any bank on
campus. This would help them pay semester fees and other fees on line.
The banks would open counters at both the Halls of Residence on 21st July 2016 and at
registration venue on 22nd July 2016 to facilitate the account opening. If the student is a
minor, their parents are advised to bring original and copy of Voter ID/Adhaar
Card/Passport/ Copy of front page of Bank Passbook with the latest transaction
page/Copy of latest Municipal Tax Payment Certificate/Latest Electricity Bill as proof
of Residence and proof of Identity so that they can open fully functional internet enabled
account at the local as joint account holders with their wards
Annexure - I
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Registration process for 1st year UG students, viz., B.Tech. (Hons.), Dual
Degree, B.Arch.(Hons.), Five Year Integrated M.Sc Program, for Autumn 201617 will be held on 22nd July, 2016.
All 1st Year UG students who are to be admitted to Indian Institute of Technology,
Kharagpur must bring the following documents, with photo copies, as mentioned below and
produce them at the respective desk during registration and academic verification :
1.
Print out of the final course allotment letter from JoSAA 2016
2.
Original Admit Card of JEE (Advanced) 2016
3
Class X (High School) Board Certificate/Any other certificate as proof of dates of birth
4.
Mark sheet and certificate of passing the qualifying examination
5.
Copy of Category Certificate (OBC-NCL/SC/ST) if applicable
6.
Copy of Person with Disabilities (PwD) Certificate if applicable
7.
Copy of Passport (for Foreign National) or OCI certificate or PIO card holder, if applicable
8.
Copy of DS Certificate if applicable
9.
Duly completed Undertaking Form (As in Annexure –III)
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Annexure -II
Table-1: Fee Payable for New Admission (UG student) through JEE
Amount Payable [in INR]
Sl.
Particulars of fees
SC/ST/PwD
GE/OB
(Annual Family
Income <1 L)**
1.
2.
3.
4.
5.
6.
7.
8.
One Time Fees
Caution Money ( One Time)
Medical Insurance(Annually)
Other Charges (Each
Semester)
Students’ Brotherhood Fund
(Annually)
Tuition Fee (Each
Semester)*
Hostel Overhead Fee (Each
Semester)
Mess Advance (Each
Semester)
Total fee(at the time of
Admission)
GE/OB
GE/OB
(Annual Family
Income >1 L
but < 5 L)**
(Annual Family
Income >=5 L)
3100
6000
1226
3900
3100
6000
1226
3900
3100
6000
1226
3900
3100
6000
1226
3900
100
100
100
100
0
0
33333
100000
8250
8250
8250
8250
13500
13500
13500
13500
36076
36076
69409
136076
* Annual tuition for students from SARC countries shall be equivalent of INR 200000;
students from non-SARC countries shall pay tuition fee of 4000 USD annually
** Tuition Fee Waivers for GE/OB categories as per Table-1 will be applied after verification of
Income Documents in support of Parents’/Guardian’s Annual Income.
Table-2: Tuition Fee Payable for various categories of UG student (admitted trough JEE)
Sl.
Category
Annual Family Income
Tuition Fee (Annually)
[Amount in INR]
0
1
SC
2
ST
No bar
100%
0
3
PWD
No bar
100%
0
4
GE/OB
< 1 Lakhs
100%
0
< 5 Lakhs
66.67%
(133333 Waived
Annually )
0%
66667
>=5 Lakhs

Waiver
[ in %]
100%
Limit in INR
No bar
200000
Fee payment link through ERP shall open from 27th July 2016 for all students
[However the GE and OB students, who wish to apply for Tuition Fee Waiver, shall pay after
31st August]
8|Page

Last date for fee payment is 10th September 2016
It may however be noted that any excess fee payment shall be adjusted in subsequent
semesters.
Rs. 1000/- will be deducted from the already paid Seat Acceptance Fee of Rs. 45000/20000
as Admission Processing Charges. The balance amount (Rs.44000/19000) will be adjusted
against the total fees to be paid during admission.
2. Tuition fee waiver for GE and OBC students
As mentioned in table-2 Sl No. 4 interested students of GE/OBC category can avail the waiver of
tuition fee by declaring the family annual income through ERP
The documents are required (as mention in section 2.1 of annexure-IIA) to be uploaded in ERP
and original / attested copy should be submitted to the academic section (UG) for verification. After
the verification, payment link will be opened for those students who have applied for waiver of
tuition fee.
For the admission year 2016-17 the important dates are as below:
1
2
3
4
Last date for application through ERP and
uploading of document:
Last date for submitting original /attested copy of
the relevant document in academic section
(UG): 3rd Floor of Institute Main Building
Verification of family income document by
Academic Section (UG)
Last date of Fee payment
12th August 2016
16th August 2016
31st August 2016
10th September 2016
To avail the same in the subsequent academic year’s student must declare the annual family
income of the respective financial year and up load the document in ERP and submit the original/
attested copy of the document in Academic Section (UG). The last date of the declaration will be
announced every academic year.
2.1 Documents for Tuition fee waiver for GE and OBC students
A. For Salaried Class (Guardian’s who are in service either Govt. or Private)
a) Annual Salary certificate for the immediate previous financial year in prescribed Form-A
given in Annexure-IIA duly sealed/stamped by the Salary Distributing Officer. (If both of the
parents are either in Government service or in Private Service, Annual Salary Certificates of
both of the parents to be produced).
b) Attested copy of Form-16 to be issued by employer along with ITR duly acknowledged by
concerned income office for immediate previous financial year. Low income group of
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salaried class, who need not submit IT Form 16/ITR, they have to submit an attested copy
of Income certificate from concerned competent Authorities like SDO / BDO /MRO
/TAHASILDAR/ Chairman /Executive Officer of Municipal Corporation instead of ITR and
Form 16.
B. For Non-Salaried Class (Guardians who are not in Service such as Businessmen,
Agriculture (Farmer)/ Legal / Medical Practitioners/ Consultants, Private Tutors, Retired
without Pension/Contractors /Self-employed persons, Agency, etc.)
Attested copy of annual family income certificate from concerned competent authorities like
SDO /BDO /MRO /TAHASILDAR / Chairman/ Executive Officer of Municipal Corporation.
Income Certificate issued by, other than the officers as stated above, will not be
accepted.
C. For Pensioners / Family Pensioners:
a) Annual Pension Payment Certificate for the immediate previous financial year in
prescribed Form ‘C’ given in the Annexure-IIB to be issued by the Pension Distributing
Officer.
b) Copy of PPO, Superannuating/Retirement/Termination letter and attested copies of IT
documents, if any, (such as ITR Form/ Form 16, IT return, for the immediate previous
financial, if applicable).
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Annexure - IIA
FORM – A
ANNUAL SALARY (INCOME) CERTIFICATE FOR THOSE PARENTS / GUARDIANS WHO ARE IN SERVICE (Govt or Pvt.)
PART – I
:
Income from Salary (From Employer)
1.
Name and Address of the Employer :
2.
Certified that ____________________________________________ is employed in this organisation
in the Post of _______________________________, (Designation held by the employee) and that the
break-up of his Gross Annual Income from Salary received in the financial year ___________ is as follows :
ITEM
TOTAL Amount for 12 months
i)
Basic Pay
:
ii)
D/Pay
:
iii)
DA/ADA/Relief
:
iv)
H. R.A.
:
v)
Special Pay & Honorarium, Bonus, :
Arrears, etc., if any
vi)
Other Allowances, if any
:
: -------------------------------------------TOTAL = Rs.
Employer’s Signature:
Designation
:
Date :
N.B.: 1) All the entries as stated in Column 2 above must be supported by attested copy
corresponding financial year of Annual Salary Certificate along with relevant ITR, if any.
(Official Seal)
of IT
Form 16
for the
2) Guardians who need not submit IT Form 16/ ITR due to their Low annual Income (Govt. or Pvt. Service), they must
have to submit the following additional documents (instead of IT Form 16) along with Annual Salary Certificate as per
Form ‘A’ – Annexure-IIA above :
(i) a certificate from Employer/Salary disbursing officer stating that their annual income is Not Taxable and they need
not produce IT Form 16 and
(ii) an Annual Income Certificate for 2015-16 from District Authority like S.D.O./B.D.O./Tahalsidar/Anchal Officer,
Executive Officer of Municipal corporation/ Gram Panchayet Pradhan etc. as stated in Col.2 (b) of Annexure-I :
Submission of these to documents as stated above in Col : 2 (i) & (ii), alongwith annual Salary Certificate in prescribed
Form ‘A’ (Annexure-II), is mandatory for the guardians’ having low salaried Income group / Private Job, who could not
submit Income Tax documents/ ITR.
Contd--2
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:2:
PART – II
:
Income from other sources
DECLARATION BY THE PARENTS / GUARDIAN OF THE STUDENT
I declare that my/my family’s Annual Income from other sources during the financial year
____________________ was as follows in addition to my Salary Income:
Income from:
a)
Landed Properties (Certificate from
: Rs.
Tahsilder/Gram Panchayat)
b)
Agriculture
: Rs.
c)
Investment in Bank/Post Office/Unit Trust etc.
: Rs.
d)
Share Certificates/Debentures
: Rs.
e)
Other sources
: Rs.
__________________
Total = Rs.
Plus Total of Salary Income as stated in item No.2 of Part-I
Rs.
(Pl. see pre-page)
Gross Annual Income =
Rs. _______________
Further I declare that the information given above are true. I understand that the Concessional Tuition Fees
already availed by my son/ daughter on the basis of my above family income certificate, is liable to be
withheld or discontinued at the discretion of the authorities of the Indian Institute of Technology, Kharagpur,
without assigning any reason, if in the event of any information in this declaration and also in the relevant
family income certificate being proved incorrect/ false later on.
Date :
Signature of the Parents /Guardian :
Full Name
:
Address with Pin Code
:
Phone No., if any
:
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Annexure - IIB
FORM – C
(FOR PENSIONER/FAMILY PENSIONER ONLY)
(PENSION / INCOME CERTIFICATE (FROM EX-EMPLOYER)/ FOR THOSE PARENTS/
GUARDIANS WHO ARE PENSIONER (RETIRED FROM SERVICE OR THEIR WIVES ARE
GETTING FAMILY PENSION
PART – I
:
Income from Pension / Family Pension
1.
Name and address of the Ex-Employer
with P.P.O. No. :
:
2.
Certified that __________________________________________________ was employed in this
Organisation/superannuated from in the capacity of __________________________ (post held by the
retired employee) and that the break-up of his/her Annual Income from Pension /Family Pension received in
the financial year____________ is as follows :
ITEM
TOTAL Amount for 12 months
i)
Basic Pension/F. Pension
: Rs. ………………………
ii)
Dearness Relief
: Rs. ………………………
iii)
Other Allowances,
Arrears, if any
: Rs. ………………………
____________________
Total
: Rs. _________________
Signature of Ex-Employer/Pension
Disbursing Authority:
_______________________
Designation: ______________________________
Date :
(Official Stamp)
Contd…2
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: 2:
PART – II
:
INCOME FROM OTHER SOURCES
DECLARATION BY THE PARENTS/GUARDIAN
I declare that my/my family’s Annual Income from other sources during the Financial Year
____________________ was as follows in addition to my pension income:
Income from :
a)
: Rs. …………………
Landed Properties (Certificate from
Tahsilder/Gram Panchayat)
b)
Agriculture
: Rs. …………………
c)
Investment in Bank/Post Office/Unit Trust etc.
: Rs. …………………
d)
Share Certificates/Debentures
: Rs. …………………
e)
Other sources
: Rs.________________
Total = Rs.
Plus Total of Pension Income as stated in item No.2) (i to v) of Part-I Rs.
( Pl. see pre-page)
________________
Gross Annual Income = Rs.
Further I declare that the information given above are true. I understand that the Concessional Tuition Fees
already availed by my son/ daughter on the basis of my above family income certificate, is liable to be
withheld or discontinued at the discretion of the authorities of the Indian Institute of Technology, Kharagpur,
without assigning any reason, if in the event of any information in this declaration and also in the relevant
family income certificate being proved incorrect/ false later on.
Date:
Signature of the Parents/Guardian
:
Full Name
:
Address with Pin Code
:
Phone No:
N.B.: Those Pensioners who need not to file Income Tax Return (ITR) due to Low Annual Pension/Income,
they must have to submit an Income & Non-Employment Certificate for 2015-16 from local District
Authorities like S.D.O. / B.D.O. /M.R.O./ TAHASILDER, Anchal Officer, Chairman/Executive Officer of
Municipal Corporation etc. as applicable along with Annual Pension Certificate duly filled in as per above
stated format (Form-C, Annexure- IIB).
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Annexure – III
Indian Institute of Technology
Kharagpur
Undertaking from the Student and Guardian
I,
Mr./Ms.
……………………………………………………………………Roll
Program…………………………
Institute
of
Technology
Department
Kharagpur
do
…………………………………..,
hereby
undertake
on
No.
………………..
student
this
day
of
Indian
…………
..
month…………….…. year ……………. , the following :
1. I shall abide by the admissible rules and regulations of IIT Kharagpur and follow the code
of conduct for students. I acknowledge that the Institute has the authority of taking
disciplinary action on me for non-compliance of the same.
2. That I have read and understood the directives of the Hon’ble Supreme Court of India on
anti-ragging (available at http://www.iitkgp.ac.in/dosa/).
3. That I understand the meaning of Ragging and know that the ragging in any form is a
punishable offence and the same is banned by the Court of Law. I understand that, in
case I am involved in ragging, the case will be reported to the police and the law will take
its own course and I will be summarily expelled from the Institute.
4. That I have not been found or charged for my involvement in any kind of ragging in the
past. However, In undertake to face disciplinary action/legal proceedings including
expulsion from the Institute if the above statement is found to be untrue or the facts are
concealed, at any stage in future.
5. That I shall not resort to ragging in any form at any place and shall abide by the
rules/laws prescribed by the Courts, Government of India and Institute authorities for the
purpose from time to time.
6. I understand that as per rules and resolution of the Institute, I will not be permitted to
possess or use any motorized vehicle inside the Institute campus, unless I am permitted to
do so by a written authorization from the Dean (Students’ Affairs).
7. I also declare that I am not suffering from any serious / contagious ailment including
psychology related symptoms.
8. I also understand that the medical examination report submitted by me during counseling
is only for provisional offer of admission and this provisional admission may be cancelled
if the Medical Fitness Test conducted by the Institute finds me to be medically unfit.
Signature of the candidate with date
……………………………………….
Signature of the parent/guardian with date
………………………………………
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Annexure -IV
Walk through of the online process from signup to final subject registration.
A. Creating your ERP login Profile:
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B. The Sign up Screen appears:
Pick ‘New Admissions’ under
stake holder type.
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C.
Fill the simple form and Submit to create your IIT KGP ERP login id. Please
remember the answers to the security Questions as they are needed for sign-in on
ERP
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D. On successful submission a message containing your login id is displayed.:
E. You are ready to sign-in into the system with the system generated login-id
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F. The ERP screen opens up, displaying the Academic Module.
G.
Clicking on Academic Module opens the Admission and the Time Table Menus
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H. Click on Update Student Profile. The following form appears. It contains your
Rollno, Hall of Residence and Section. Fill in all the details correctly and click
update
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I.
On successful updation a ‘SUCCESSFULLY UPDATED’ message appears on the
screen and the print section displays the information you entered. Click on Print
Profile to print your profile. You can also save it as a PDF file for your reference
22 | P a g e
J. The Printed Profile appears as shown below. Ensure to sign the hard copy before you
submit it to the Registration desk.
23 | P a g e
K.
Viewing Your Time Table: Clicking on First Year Time Table enables you to view the
class time table of your section.
L. Upon Successful Verification of all your documents, you can sign-in to ERP
through your rollno with the same password and security questions as earlier. The
screen after successful login appears as follows:
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M.
Click on Students to go to Your Academic Information to view/print your
Registration card, Curricula details, Fee payment details, Profile, etc.:
N. Click on Time-table to go to My Time Table(Student) to view your time table
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O. Click on My Time Table to view Time Table
P. Click on View to display your Subject Registration Card and Print it. Sign the
Registration Card and Submit the same to your faculty Advisor who will then
digitally sign your Registration card on ERP.
26 | P a g e

UG - ERP - IIT Kharagpur

Transcription

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