county of louisa - Louisa County, Virginia

Transcription

Board of Supervisors
County of Louisa
Tuesday, September 4, 2012
Louisa County Office Building
6:00 PM
Call to Order
1.
I.
Invocation - Mr. Barnes
Pledge of Allegiance
Constitutional Officers
Adoption of Agenda
Presentation
2. Presentation - Employee Recognition
3. Presentation - Presentation on the Regional Legislative Program
II. Old Business
4. Discussion - Tax Delinquency
5. Discussion - Discussion Regarding the Virginia Community Improvement Grant
III. New Business
IV. Other
6. Committee Reports
7. County Administrator's Report
8. Board Appointments
9.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Consent Agenda Items
Resolution - Supporting Restoration of State Funding for Aid to Localities
Resolution - Designating a 504 Coordinator for the Virginia Community
Improvement Grant
Resolution - To Adopt a Residential Anti-Displacement and Relocation
Assistance Plan Certification for the Virginia Community Improvement Grant
Resolution - To Adopt a Local (Section 3) County Business and Employment
Plan for the Virginia Community Improvement Grant
Resolution - Designating a Responsible Federal Official for the Virginia
Community Improvement Grant
Resolution - To Adopt a Grievance Procedure for the Virginia Community
Improvement Grant
Resolution - To Adopt a Non-Discrimination Plan for the Virginia Community
Improvement Grant
Resolution - To Adopt a Program Income Plan for the Virginia Community
Improvement Grant
Resolution - Resolution in Support of VDOT Bridge Repair on Route 695
(Hamilton Road, Green Springs District)
Resolution - To Accept Tillar Lane in the Shelton Subdivision into the
Secondary System of Highways in Louisa County, Virginia
Page 1
Agenda
September 4, 2012
k.
Resolution - To Transfer the Budgeted Cost of the Assistant County Attorney
from the Human Services Budget to the County Attorney's Budget
l. Resolution - Proclaiming September 16-22, 2012 as “Child Passenger Safety
Week and September 22 as “National Seat Check Saturday”
m. Resolution - Authorizing a Supplemental Appropriation to the Sheriff's Office
for K-9 Program
10. Bills Approval
a. Resolution - To Approve the Bills for the Month of August 2012 (FY12)
b. Resolution - To Approve the Bills for August 2012 (FY13)
11. Minutes Approval
a.
Monday, August 06, 2012
12. Closed Session
a. In Accordance with Section 2.2-3711 (A) (29) VA Code Ann., for the Purpose
of Discussion of the Award of a Public Contract
b. In Accordance with Section 2.2-3711 (A) (7) VA Code Ann., for the Purpose of
Consultation with Legal Counsel on Actual or Probable Litigation
13. Citizen's Information Period - 6:30 p.m.
V. Public Hearings - 7:00 p.m.
14. Resolution - To Approve Amendments to the Louisa County Zoning Ordinance
Regarding Outdoor Gatherings and Public Assembly
15. Resolution - To Approve the Issuance of a Conditional Use Permit (CUP03-12)
for an Outdoor Gathering
Adjournment
.
The Louisa County Board of Supervisors reserves the right to amend and/or
change the Agenda the day of the meeting.
BY ORDER OF:
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA
Page 2
1.a
COUNTY OF LOUISA
TO:
The Honorable Members of the Board of Supervisors
FROM:
Alexandra Dixon, Deputy Clerk
DATE:
August 30, 2012
RE:
Amendments to the September 4, 2012 Agenda
Attachment: Adoption of the Agenda - 09-04-12 (1993 : Adoption of Agenda - September 4, 2012)
MEMORANDUM
The following addition(s) need to be made to the September 4, 2012 agenda:
Addition
1. Discussion
a. Petition to Support and Protect Coal as a Source for US Electricity
Generation
1 WOOLFOLK AVENUE – POST OFFICE BOX 160 - LOUISA, VIRGINIA 23093
www.LouisaCounty.com (540) 967-0401
Packet Pg. 3
Packet Pg. 4
1.b
Attachment: Steven Thomas Correspondance (1993 : Adoption of Agenda - September 4, 2012)
Packet Pg. 5
1.b
Attachment: Steven Thomas Correspondance (1993 : Adoption of Agenda - September 4, 2012)
1.c
Coal is fundamental to how our nation produces electricity. Approximately 46 percent of US electricity
is derived from coal base load power plants. Coal is also by far the nation’s most abundant source of
energy, constituting 94 percent of the nation’s fossil fuel resources. The United States has nearly 261
billion tons of recoverable coal reserves, according to the Energy Information Administration, which is
a 249-year supply at current rates of use.
The correlation between coal-fueled electricity and economic growth is near-perfect. For example,
states that rely predominantly on coal generation are generally the states with the lowest electricity
rates. Twenty of the twenty-five states with the lowest electricity costs rely upon coal generation for
at least 40 percent of their electricity generation—and all have rates below the national average. It is
no coincidence that these states also have the highest concentrations of manufacturing.
Some lawmakers and politicians at the Environmental Protection Agency are over-reaching in their
attempts to limit the use of coal for electricity generation. When they try to stop us from using coal,
they attack the very foundations of our nation.
But it doesn’t have to happen. Not if we stand up for keeping our electricity rates low and demand
that we take advantage of our most abundant power-generating resource.
Coal was the answer generations ago as we built this nation. It’s the answer today as we struggle to
restore and renew our economy and make the lives of our people better once again. And, it’s the
answer for generations yet to come.
Therefore, we, the undersigned, do hereby petition our elected officials to pursue new
policies and stop the costly and harmful pursuit of regulations and policies that threaten the
benefits provided by coal-based electricity generation.
Signature: _______________________________*
Date:____________
Print Name: ______________________________
Email: _______________________________________
Title: ___________________
Organization or Business Name: ________________________
City/State:______________________
*I authorize the Count on Coal Campaign to publicly list my name and business/organization as a supporter of
affordable coal-based electricity in America.
Reliable. Affordable. American.
www.countoncoal.org
Packet Pg. 6
Attachment: Count on Coal Petition (1993 : Adoption of Agenda - September 4, 2012)
Petition To Support and Protect Coal as a Source for US Electricity
Generation
1.2
County of Louisa
HUMAN RESOURCES
Memo
To:
From:
Date:
Re:
Robert C. Dubé, County Administrator
Sherry Vena, Human Resources Director
September 4, 2012
Employee Recognition
BACKGROUND
Several employees will be recognized at the Board meeting for serving many years as a
County employee. Mr. Dubé will present brief professional backgrounds for each
employee before presenting them with a certificate.
Thank you.
Page 1
Packet Pg. 7
1.3
County of Louisa
ADMINISTRATION
Memo
To:
From:
Date:
Re:
September 4, 2012
Regional Legislative Program
BACKGROUND
Mr. David Blount, Legislative Liaison for the Regional Legislative Program, will be
present to discuss the process for developing the program, to highlight some of the issues
being considered for inclusion in the program, and most importantly, to receive input
from the Board concerning items it would like to emphasize in the program.
Page 1
Packet Pg. 8
1.3.a
(Counties of Albemarle, Fluvanna, Greene, Louisa and Nelson &
Charlottesville City)
SECONDARY ROAD DEVOLUTION
 We are strongly opposed to any legislation or regulations that would transfer responsibility to counties
for construction, maintenance or operation of current or new secondary roads.
STATE/LOCAL FUNDING and REVENUES
 The state should honor its funding obligations to localities and resist cost-shifting to localities.
 Facing continuing budget woes and funding cuts to localities, the state should relax state requirements
or provide flexibility for meeting requirements, and not further restrict local revenue authority.
 The state and localities should examine contractual relationships for services required by the state.
PUBLIC EDUCATION FUNDING
 The state should fully fund its share of realistic costs of the Standards of Quality (SOQ) without making
formula changes that shift the funding burden to localities.
CHESAPEAKE BAY TMDL
 The state and federal governments must provide major and reliable forms of financial and technical
assistance for comprehensive water quality improvement strategies.
 We urge fairness in applying requirements for reductions in nutrient and sediment loading across source
sectors, and accompanying authority and incentives for all sectors to meet such requirements.
 We will oppose actions that impose monitoring, management or similar requirements on localities without
providing sufficient resources. Any expansion of the Nutrient Exchange Program should be contained within
and be relevant to a particular watershed.
TRANSPORTATION FUNDING
 We request separate and dedicated state revenues for all transportation modes.
 The state should restore formula allocations for secondary/urban construction and provide stable and
increasing dollars for cities and towns to maintain roads within their boundaries.
LAND USE and GROWTH MANAGEMENT
 We request additional tools to manage growth without preempting or circumventing existing local
authorities in this area.
 We support making the use of urban development areas optional for localities.
COMPREHENSIVE SERVICES ACT
 We urge a better partnership between the state and localities in containing the costs of CSA, and in
balancing CSA responsibilities. We support additional state funding for administering CSA, as localities
foot the bill for most of these costs.
Packet Pg. 9
Attachment: TJPDC - Legislative Program Summary (1974 : Regional Legislative Program)
Thomas Jefferson Planning District
2012 Legislative Priorities
August 24, 2012
Mr. Willie L. Harper., Chairman
Louisa County Board of Supervisors
P.O. Box 160
Louisa, Virginia 23093
Dear Mr. Harper:
I soon will be developing the first draft of the 2013 Thomas Jefferson Planning District Legislative
Program. As I typically do, I would like to appear before the Board to discuss the process for developing
the program, to highlight some of the issues being considered for inclusion in the program, and most
importantly, to receive input from the Board concerning items it would like to emphasize in the program.
For your information, I have attached a summary of the priority items from this past year.
Specifically, I would like to come before the Board at its September 4th meeting. My presentation
would be very brief, to be followed by any suggestions/discussion board members may wish to have. I
plan to circulate a copy of the draft program to you (early October) and will request to come before the
Board again in November to seek concurrence with the program.
Thank you for your attention to this request. I look forward to seeing you soon.
Sincerely,
David C. Blount
Legislative Liaison
Packet Pg. 10
Attachment: Thomas Jefferson Planning District - Legislative Program (1974 : Regional Legislative Program)
1.3.b
2.4
County of Louisa
FINANCE
Memo
To:
From:
Date:
Re:
Christian Goodwin, Finance Director
September 4, 2012
Tax Delinquency
BACKGROUND
Henry Wash, Treasurer, will be present to update the Board on tax delinquency.
Page 1
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2.5
County of Louisa
ADMINISTRATION
Memo
To:
From:
Date:
Re:
September 4, 2012
Virginia Community Improvement Grant
BACKGROUND
Mr. Howard Evergreen, Director of Fluvanna/Louisa Housing Foundation, will be
present to update the Board on the Virginia Community Improvement Grant.
Page 1
Packet Pg. 12
4.7.a
COUNTY OF LOUISA
TO:
The Honorable Members of the Board
FROM:
DATE:
August 30, 2012
RE:
County Administrator’s Report – September 4, 2012 Board Meeting
Attachment: County Administrator's Memo 09-04-12 [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
MEMORANDUM
As of the preparation and printing of this packet, the following has been placed under the
County Administrator’s Report for your review:
Updates:
1. None
Contracts:
2. None
Monthly Reports:
3. Revenue Recovery
4. Fire and Emergency Services
5. Human Services
6. VDOT
7. Parks & Recreation
8. Human Resources
9. General Services
10. Landfill
11. Procurement
12. Community Development
Correspondence:
13. Letter from Sports Backers regarding the 1st Annual Martin’s Cycling Tour
14. Minutes from the July 2012 LAAC meeting
15. Letter from Feed More regarding the first quarters payment
16. Letter from Virginia Department of Health regarding CDC Naegleria study
17. Letter from CVEC regarding the Application for General Increase in Rates
18. Letter from Virginia Department of Environmental Quality regarding the WWTP
19. Thank you letter from the 4-H students and counselors
Packet Pg. 13
20. Letter from Citizens in Action program regarding the transfer of funds to Louisa
Dental Clinic
21. 2012 Meals Tax
22. Biosolid News for August 2012
23. Letter from the TJPDC regarding the Legislative Program
Reminders:
24. Wednesday, September 6, 2012; Finance Working Group; 6:00 p.m.; Emergency
Operation Center, 1 Woolfolk Avenue, Louisa, Virginia 23093.
25. Friday, September 7, 2012; First Fridays in Louisa; 6:00 p.m. to 9:00 p.m.; Walton
Park in Mineral; Class Act will be performing. Visit www.lcpr.info/FirstFridays.asp
for more information.
26. Thursday, September 20, 2012; General County Functions/School System Working
Group second meeting; 6:00 p.m.; Emergency Operations Center, 1 Woolfolk
Avenue, Louisa, Virginia 23093.
27. Saturday, September 29, 2012; 5th Annual Pooch Plunge; 1:00 p.m. to 3:00 p.m.;
Louisa County Aquatic Facility. Visit www.LCPR.info/AquaticActivities.asp for
more info.
28. October 4, 2012; J. Sargeant Reynolds Community College Dinner Honoring Local
Officials; 6:00 p.m.; workforce Development Conference Center – The Ballroom,
1651 East Parham Road, Richmond, VA.
29. October 20, 2012; Louisa County Parks and Recreation Annual Fall Festival; Walton
Park in Mineral.
30. November 11-13, 2012; VACo 78th Annual Conference; The Homestead, 7694
Sam Snead Highway, Hot Springs, VA 2445. Visit www.vaco.org for more
information.
 Page 2
Packet Pg. 14
Attachment: County Administrator's Memo 09-04-12 [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
4.7.a
4.7.b
COUNTY OF LOUISA
TO:
The Honorable Members of the Board of Supervisors
FROM:
Kimberly Smith, Revenue Recovery Administrator
DATE:
September 4, 2012
RE:
Update – Revenue Recovery
Below is an update of the Revenue Recovery Program:
Revenue Recovery
1. Statistics for the month of June, 2012
Total Number of Calls
Total Number of Transports
Total Number of Calls YTD
Total Number of Transports YTD
FY 2011
FY 2012
Percent Change for FY 11 - FY 12
397
238
4,309
2,620
429
275
4,722
3,001
8.1%
15.5%
9.6%
14.5%
a. Percentage of transports processed for billing
 64%
b. Collection percentage including net adjustments
 41%
c. Collection percentage NOT including net adjustments
 26%
Phone (540) 967-3404 Toll Free (866) 330-8272 Fax (540) 967-3439
www.LouisaCounty.com
Packet Pg. 15
Attachment: Revenue Recovery June 2012 Report [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
MEMORANDUM
4.7.b
Revenue Recovery Overview
Startup Debt
(119,980)
FY 08
FY 09
FY 10
FY 11
FY 12*
Total
119,980
-
Revenue Expenditures Fund Balance
5,135
113,295
415,216
157,801
914,671
161,578
870,099
92,170
726,511
80,715
2,931,632
605,559
2,326,074
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
FY 08
FY 09
FY 10
FY 11
FY 12*
Total
(500,000)
Startup Debt
Revenue
Expenditures
* Unaudited figure
8/1/2012
Packet Pg. 16
Attachment: Revenue Recovery June 2012 Report [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
Figures current as of 08/01/12
4.7.c
July 2012 Monthly Report
Page 1 of 7
County of Louisa
Department of Fire & EMS
FROM:
Robert Dubé, County Administrator
DATE:
Keith Greene, Fire Chief
COPIES:
August 30,
2012August 6,
2012
Attachment: Fire-EMS July Monthly Report (1969 : 9/4/2012 County Administrator's Report)
TO:
SUBJECT: July 2012 Monthly Report
ADMINISTRATION DIVISION:
Meetings:
• Attended Board of Supervisor meetings.
• Attended Director’s Meetings.
• Officer’s Meetings.
• Meeting with Fluvanna Co.
• Meet with Chief 1 about invoice submittal.
• Meeting with RR admin.
• Meet with Chief 6-1.
• Met with Phil Bailey (LCWA).
• QA/QI Meeting with Dr. Lindbeck.
• Meeting with HR concerning application process.
• Meeting with Major Lowe.
• Meeting with BOS Barlow.
• Meeting with BOS Wade.
• Meeting with BOS Havasy and CA.
• Meeting with Holly grove Rescue and Fire.
• Meeting with Jack Carter (Elementary School Engineer).
MOG Meeting :
•
Agenda Items included:
o Fluvanna Mutual Aid
o Driver Release Program
•
Topics Discussed
o Training
o ERG’s
o Appointment of Fire-EMS Chief
Packet Pg. 17
4.7.c
o Insurance RFP for Apparatus, building and equipment
o Revenue Recovery Funding
o Grant Funding
•
Items Completed
o None
Other:
• NAPS/NRC/FEMA Walk Thru for NAPS/NRC/FEMA Exercise July 10th
• Budget reduction proposals.
• Options for excess AFG funds.
• RSAF Grant.
• Applicant testing and PAE
• Assisted and attended Charlie Wilson’s Funeral
SUPPORT SERVICES DIVISION:
Vehicle and Equipment Services:
• Picked up broken mask at Company 7.
• Fixed switch in CFR4 truck.
• Met with Horton dealer concerning Medic 2.
• Completed purchase requisition for Lake Anna Rescue for the purchase of radios
• Ordered radio for new chiefs car Lake Anna Rescue.
• Took Medic 1 to International for service.
• Ordered tires for Medic 2.
• Provided survival day back-pack numbers for VDEM.
• Ordered batteries for Mineral Rescue.
• Rotation of vehicles.
• Filters for Medic 6.
• Worked on inverter on Medic 6.
Training:
• None.
Calls Worked:
• EMS call on Main Street.
• Small Haz-Mat at Zion Crossroads.
• MVA pt trapped Rt. 605.
• Brush fire on Mt. Airy Road.
• Land Helocopter.
• Assisted broken down car Chalklevel Road.
• Checked out Brush Fire on Mt. Airy Road.
• 3 Fire alarm calls at Louisa Library.
• Heart Attack Red Hill Road.
• Assisted Town of Mineral broken water pipe.
Packet Pg. 18
•
•
•
•
•
•
•
•
•
Unlocked police car.
L/Z Food Lion, New Bridge Road
Smoke alarm on Douglas Court.
Assist Sheriff’s Office with car.
MVC on Ellisville Road.
Fire alarm 210 Elm Avenue.
Meeting with Horton on Medic 2.
3 MCV.
House fire Blueberry Lane.
Meetings attended:
• Meeting with Chief 4 about cost of new equipment.
• H.R. Meeting
• Met with Chief 2
• Meeting with Sheriff.
• Meeting with Brian Mumduke of NAFCO on supplies.
• Attended Officer’s Meetings
Road Signs:
• Road Signs – Investigated, ordered and/or installed:
o East Old Mountain Road
o West Old Mountain Road
o Waltons Store Road
o CC Road
•
Inventoried road sign supplies and ordered.
Other:
• Assisted with and attended Charlie Wilson’s Funeral.
• Delivered D.O.T. books to all fire and rescue stations.
• Graded applicant tests for replacement firefighter/EMT positions and participated in the
interview process
• Supplies for companies 1, 2 and 7 as well as move supplies to the warehouse.
• Attended and assisted with the EOC North Anna Drill.
• Wrote P.O. for Mineral Volunteer Fire Department with drivers list.
Wrote P.O. for SCBA grant
EDUCATION DIVISION:
Working Projects-Status:
•
•
•
•
Radio Tower Agreements and Issues under review from County Attorney. On-going.
Narrow Band of radio system: On schedule to begin July-August 2012.
North Anna Drill completed with no new issues.
Will be on vacation from July 14-Aug 1.
Packet Pg. 19
4.7.c
4.7.c
Training
• Preparing the 2013 High School Fire Class Schedule.
• Fire Officer I Hybrid class will continue in August.
• Planning an EVOC class for August.
Hazardous Materials Incidents:
• None.
Fire Prevention
• None.
•
Monthly Fire Alarm Report listed below: None.
OPERATIONS DIVISION:
Training:
• Coordinated and assisted with Regular monthly Fire Training.
• Coordinated and assisted with Regular monthly EMS Training.
• Officer-1.
• CE hours for personnel.
• ARFF training preparation.
Meetings:
• Meeting with Chief 1
• NRC/NAPS/FEMA exercise meeting with Steve Wood NAPS.
• Meeting with Ch 6-1.
• Meeting with Judy Suma concerning LARS.
Other:
• Completed first round of interviews for replacement firefighter/EMT staff.
• Staffing changes and implementation.
• SDP Review and Revision.
• Personnel mentoring and discipline.
• Recruited two volunteers for the County.
Packet Pg. 20
4.7.c
Calls:
7 EMS calls and 4 fire calls
Louisa County FEMS Call Statistics
June 1, 2012 through June 30, 2012
Dispatched Calls
HGRS
LARS
LCRS
MRS
ZXR
Career
Grand Total
408
Answered Calls
15
11
37
22
5
318
408
Station
County Wide
Dispatched Fire Call Report
June 1, 2012 –June 30, 2012
Co. 1
Co. 2
Co. 3
Co. 4
Co. 5
Co. 6
C0. 7
Co. 24
Total
Agency
Louisa
Mineral
Bumpass
Holly Grove
Locust Creek
Trevilians
Zion X Road
Gordonsville
No. # of Calls
92
70
42
50
41
51
62
4
412
Administrative Activity:
- Completed the Pet Sheltering Grant.
Earthquake Recovery Activity:
- Continue to hold weekly meetings with volunteer case workers. The fund awarded
$2,607.40 in July in grant funds to citizens for a total of $266,876 so far
- Case workers continue to work approximately 31 active cases.
- A tour was conducted with Larry Snead of Snead’s Mobile Home Service of several
properties to inspect damage of doublewide mobile homes. It was determined that 5
homes could be re-leveled, 1 home needed minor block repair and 1 home was
determined to be completely unsafe. The volunteers are working with these citizens
and the committee to get the funds needed to make these necessary repairs.
Packet Pg. 21
4.7.c
-
-
There are a number of cases that involve wells which are being worked. Clear Water
Drilling is working with the committee as well as FEMA to help get these issues
resolved.
Will continue to work on developing a database of citizens who need volunteer
assistance.
-
Distributed FY13 budget allocations.
Received and processed 3 volunteer applications all of which were for Lake Anna
Volunteer Rescue.
Volunteer Fire Departments - Budget vs. Actual
July 2011- June 2012
$145,303 $145,289
$160,000
$140,000
$118,908
$120,663
$111,004
$119,593$117,539
$120,000
$102,078
$104,690
$111,288 $98,643
$89,735
$100,000
$80,888
$80,000
$53,238
$60,000
$40,000
$20,000
$0
Louisa Fire Mineral Fire
Bumpass
Fire
Holly Grove
Fire
Budget
Locust
Creek Fire
Trevilians
Fire
Zion
Crossroads
Fire
Actual
Packet Pg. 22
Volunteer Organizations Information
4.7.c
Volunteer Rescue Squads - Budget vs. Actual
July 2011 - June 2012
$180,000
$160,000
$140,000
$117,115.00
$108,152.12 $110,385.00
$120,000
$100,000
$82,772.50
$82,155.93
$76,572.04
$78,868.30
$80,000
$45,420.00
$60,000
$40,000
$21,139.45
$20,000
$Louisa Rescue
Mineral Rescue
Lake Anna
Rescue
Budget
Holly Grove
Rescue
Zion Crossroads
Rescue
Actual
Packet Pg. 23
$161,671.69
Packet Pg. 24
4.7.d
Attachment: Sports Backers - First Annual Martin's Cycling Tour of Richmond (1969 : 9/4/2012 County
4.7.e
VDH TALKING POINTS
August 13, 2012
What is Naegleria fowleri?
N. fowleri is a species of ameba that can infect humans. It is commonly found in warm
freshwater. Infection with the organism can cause primary amebic meningoencephalitis (PAM),
a rare disease that destroys brain tissue. Most people who have been infected with N. fowleri had
contact with warm, freshwater prior to their infection. This contact typically occurred from
swimming in natural recreational water bodies (e.g., lakes, rivers) when water temperatures were
warm.
In the US, infection is seen mostly in children and young adults. Most cases result when fresh
water that contains the ameba forcefully enters the nose while the person is swimming or diving.
Beyond water temperature, it is not clear what environmental factors may contribute to the
presence or concentration of N. fowleri in water, or whether such factors are related to a higher
risk of infection for swimmers.
Are infections with Naegleria fowleri common?
Naegleria fowleri infection is very rare. Prior to a recent N. fowleri related fatality in 2011, the
last documented case of N. fowleri infection in Virginia occurred in 1969.
Why is Naegleria fowleri being studied in Virginia?
The Centers for Disease Control and Prevention (CDC) is collaborating with several state
partners, including Virginia, to conduct ecological studies of N. fowleri in recreational waters
using a new detection method. Reliable detection of N. fowleri in the environment is a critical
first step in understanding environmental risk factors and developing prevention strategies.
Who is performing the study?
The study is being performed collaboratively with staff from the VDH Division of
Environmental Epidemiology and the Water, Sanitation and Hygiene Laboratory at CDC. Other
stakeholders such as the Department of Environmental Quality and lake associations may also
contribute to this study.
What will this study tell us?
Data from this study will help health officials better understand the environmental conditions
that contribute to the presence and concentration of N. fowleri in lake swimming areas. We will
also learn if CDC can identify N. fowleri using a new detection method for environmental
research in fresh water.
What lakes were chosen and why?
Several lakes including Smith Mountain Lake in Bedford County, Bear Creek Lake in
Cumberland County, Twin Lakes (Prince Edward Lake and Goodwin Lake) in Prince Edward
County, and Lake Anna in Spotsylvania County were chosen as study sites. These sites were
Packet Pg. 25
Attachment: Virginia Department of Health CDC Naegleria Study (1969 : 9/4/2012 County Administrator's Report)
Environmental Surveillance Study of Naegleria Fowleri in Virginia Lakes
4.7.e
When and how will the results of the study be released?
VDH is working with CDC to determine when results will be made available. Because other
states are participating in similar studies, we expect all data to be compared with other states’
data before results can be released.
What are the limitations of this study?
As the study will use a new N. fowleri detection method, it is not clear how the results should be
interpreted or how generalizable these results are for Virginia or any other states.
Sample sizes and number of analytical parameters will be limited due to an absence of funding
for the study.
This study will only provide a snapshot of the N. fowleri presence on the day of sample
collection. It is important to remember that N. fowleri may always be present in freshwater
during summer months and all recreational water users should take precautions.
Although the data will enhance our ongoing efforts to learn more about N. fowleri, this study will
not be used to support:
o closures of swimming areas or lakes
o signage that would indicate one lake has a different risk than another
We do not recommend posting signs since it is not known if the amount of N. fowleri in the
water is an indicator of infection risk. N. fowleri may always be present in freshwater during
summer months, and the presence of signs at water bodies in the study may create a
misconception that bodies of water without signs are safe. Recreational water users should
assume the possible presence of N. fowleri and take appropriate precautions.
This is a study of N. fowleri in the fresh water environment. The CDC’s new detection method is
for detecting N. fowleri in fresh water. The test is not used for detecting N. fowleri in blood or
tissue from humans or for diagnosing PAM. The study’s results will not be directly useful for
clinical decision-making about the risk of human disease after recreational water exposure.
How can I prevent N. fowleri infection?
 Use caution while taking part in warm freshwater during periods of high water
temperature and low water levels.
 Hold the nose shut or use nose clips when swimming in bodies of warm freshwater.
 Avoid digging in, or stirring up, the sediment while taking part in water-related activities
in shallow, warm freshwater areas
Packet Pg. 26
Attachment: Virginia Department of Health CDC Naegleria Study (1969 : 9/4/2012 County Administrator's Report)
selected because they are used recreationally, have defined swimming areas, and because they
vary in size.
Packet Pg. 27
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Attachment: 07.30.12 - LAAC Minutes (1969 : 9/4/2012 County Administrator's Report)
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Attachment: Feed More Re: First Quarter Payment (1969 : 9/4/2012 County Administrator's Report)
Attachment: CVEC Application for General Increase in Rates (1969 : 9/4/2012 County Administrator's Report)
4.7.h
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Attachment: VDOT - FY14 Revenue Sharing Call (1969 : 9/4/2012 County Administrator's Report)
Packet Pg. 54
4.7.i
Attachment: VDOT - FY14 Revenue Sharing Call (1969 : 9/4/2012 County Administrator's Report)
Attachment: Virginia Department of Environmental Quality - WWTP (1969 : 9/4/2012 County Administrator's Report)
4.7.j
Packet Pg. 55
Attachment: 4-H Thank-You Letter (1969 : 9/4/2012 County Administrator's Report)
Packet Pg. 56
4.7.k
Attachment: LDHS Directors Report-July 2012 (1969 : 9/4/2012 County Administrator's Report)
4.7.l
LOUISA COUNTY DEPARTMENT OF HUMAN SERVICES
MEMORANDUM
To:
From:
Date:
Re:
Robert Dube’- County Administrator
Janice Allen, Director
August 20, 2012
Human Services-July 2012 Status Report
FY 2012 Budget
On budget
Family Services Division Performance Measures: Month of July 2012

29 children in foster care as of July 2012
8 children have been in care for <12 months
5 children have been in care for <24 months
16 children have been in care > 24 months
 Face to face visits between Social Worker/Child: 100%, 29/29
 TPR (Termination of Parental Rights): 0
 Placement
8 children in pre-adoptive homes
5 children in congregate care
14 children in non-relative foster homes
2 children in independent living arrangements
0 child on trial home visit

Foster Care Case Load Average for 2.5 Workers: 11.6
1
Packet Pg. 57
4.7.l
APS Performance Measures




Case Load Average for APS/AS: 110
Guardianship Cases: 22
Referrals in July: 22
Closed in July: 6
Foster Care/CPS Performance Measures
 Number of Children in Custody 29
 Case load: (Unit Average) 6
o CPS Intake Referrals: 25
o CPS/Investigations/Assessment: 12
o CPS/Ongoing/Prevention: 71
 # of investigations/assessments opened in July: 12
 # of investigations/assessment closed in July: 2
 # of investigations open over 90 days: 0
 # of Family Team Meetings held:1
Benefits/Eligibility Division Performance Measures
Ongoing Unit:
# of Food Stamp (SNAP) cases: 2,125
# of SNAP Workers: 8
Average cases per worker: 265.625
# of TANF cases: 115
# of TANF Workers: 2
# of Medicaid cases: 2,577
# of Medicaid Workers: 8
Total Benefits case count: 4,702
Ongoing Benefits Workers: 8
Average Ongoing case load: 587.75
Transfer-In cases: 39
JULY INTAKE STATS:




124 SNAP applications
24 TANF applications
119 Families/Children and Adult Medicaid applications
248 Cooling applications received in the month of July
2
Packet Pg. 58
4.7.l
JULY had an average of 13 SNAP, TANF, Families and Children & ABD applications per working day.
Cooling had an average of 12 applications per working day.
Customer Service Statistics:
Incoming phone calls for July: 8,845
Front lobby walk-ins in July : 814


Benefits/Eligibilty Division Fraud Report
July 2012
Referrals received
Investigations completed
Un-Substantiated
Initiated ADH
On-going Savings
Disqualification Savings
Claims established
12
4
2
2
$7,998
$11,640
$6,278.00
We assisted 2 families using money in the discretionary fund.
2 -Utility assistance
3
Packet Pg. 59
Culpeper District
Louisa County Monthly Report
September 2012
Special Issues
RT 695 Additional Environmental Review will be required. VDOT will need Board
resolution to proceed
Culvert Replacement on RT 611. The road will be closed with a detour set up for an
estimated one week period beginning on September 10th with an estimated
completion of September 14th.
Preliminary Engineering
PROJECT
LAST MILESTONE
NEXT MILESTONE
AD DATE
Design Build
Advertisement
Construction Start
– Fall 2012
December 2011
Route 697, Vigor Road (2nd part)
Unpaved Road
--
Project Scoping –
Summer 2012
August 2013
Route 723, Bohannon Road
Unpaved Road
--
Project Scoping –
Summer 2012
August 2013
Route 714, Horseshoe Farm Road
Unpaved Road
--
Project Scoping –
Summer 2012
February 2017
Route 633, Lasley Road Unpaved
Road
--
Project Scoping –
2018
April 2020
I-64 Zions Crossroads Interchange
Improvements
*Dates to be determined following evaluation of Scoping Team comments.
Page 1 of 3
Packet Pg. 60
Attachment: VDOT September Monthly Report (1969 : 9/4/2012 County Administrator's Report)
4.7.m
4.7.m
Construction Activities
Route 697 Rural Rustic Road Project 0697-054-P90, N501
Scope: Upgrade existing gravel surface to hard surface
Next major milestone: Complete project.
Contract Completion Date: November 2, 2012.
Route 699 Rural Rustic Road Project 0699-054-P87, N501
Scope: Upgrade existing gravel surface to hard surface
Next major milestone: Begin work scheduled for August 31, 2012.
Contract Completion Date: November 5, 2012.
Bridge Painting (NFO) BRDG-967-078, N501
Scope: Remove lead base paint and repaint various structures.
Next major milestone: Complete bridge painting.
Contract Completion Date: July 31, 2012.
Bridge Repairs various locations (NFO) BRDG-967-082, N501
Scope: Bridge repairs and preventative maintenance at various locations
Next major milestone: Complete bridge repairs.
Contract Completion Date: July 11, 2013.
Page 2 of 3
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Traffic Engineering Studies
 Completed
None.
Route 22 and Route 778 (I-64) – Signing and marking review; pending (from
consultant).
Route 33 and Route 208(Courthouse Square) – Pedestrian signal phasing review; in
progress.
Mineral Unpaved Roads – Traffic count requested for RT 1127 Chestnut Ave.,
RT 1126 Forest Ave. and RT 1118 St. Mary’s Ave.
Maintenance Activities
On-going routine maintenance activities.
Mowing Operations—Primary Routes.
Joel DeNunzio
Acting Charlottesville Residency Administrator
Virginia Department of Transportation
701 VDOT Way
Charlottesville, VA 22911
Page 3 of 3
Packet Pg. 62
 Under Review
4.7.n
COUNTY OF LOUISA
TO:
Robert Dubé, County Administrator
FROM:
Sherry Vena, Human Resources Director
DATE:
August 22, 2012
SUBJECT:
Monthly Report –July, 2012
Recruitment:

During the month of July, 2012, we continued to revise job descriptions, conduct interviews,
and participate in the interview and selection process for the positions of Services Programs
Manager and Human Services Assistant in the Department of Human Services,
Firefighter/Medics in the Department of Emergency Services, and part-time grass cutters in
the Department of Parks and Recreation. In addition, we conducted New Hire Orientations,
Exit Interviews, prepared COBRA paperwork, and checked backgrounds, driving records and
references.
Benefits:







Communicated benefit changes from VRS and Southern Health and updated and revised
County Benefits Information “Benefits at a Glance”.
Assisted with leave reconciliations.
Continue to track employee hours worked for OSHA compliance.
Continue to meet with employees on an individual basis to discuss benefit issues, including
FMLA and Worker’s Compensation issues.
Continue to monitor and respond to data requests for VRS Modernization.
Updated employee data for report generation that includes Turnover, Employee Lists, FTE’s,
etc.
Facilitated ING representative meeting.
Compensation:

Completed compensation surveys.
Packet Pg. 63
Attachment: Human Resources Monthly Report - July 2012 (1969 : 9/4/2012 County Administrator's Report)
MEMORANDUM
4.7.n
Employee Relations:
Began revision of policies in the Employee Handbook.
Continue to partner with Department Heads and employees to resolve employee relations
issues.
Miscellaneous:







Coordinated the Summer Internship Program.
Completed design and dialogue of Customer Service Training, generated scenarios, and
began rehearsals and filming.
Completed coordination of Employee Recognition Committee efforts, to include
facilitating some of the recognition events.
Completed review of most Performance Appraisals; however, there are still a few still
remaining.
Continue review of documentation regarding Common Help transition at DHS.
Continue review of Social Worker Title Change implementation process at DHS; first
conference scheduled for August, 2012.
Assisted with FOIA request.
Monthly Report – July, 2012
Page 2
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Attachment: Human Resources Monthly Report - July 2012 (1969 : 9/4/2012 County Administrator's Report)


DEPARTMENT OF GENERAL SERVICES
105 Woolfolk Avenue  P. O. Box 1980  Louisa, VA 23093  PH: 540-967-3462  FAX: 540-967-5818
MEMORANDUM
To:
From:
Date:
Subject:
Robert Dube, County Administrator
Kevin Linhares, General Services Director
August 24, 2012
Solid Waste, Recycling & Litter Monthly Update
Landfill Operations
Operations have moved to the southwest slope. The working face has continued to have unrestricted
access during rain events and has been kept to a small area per VSWMR requirements. In order to ensure
continued compliance with both DEQ and the County, Santek has been addressing on a daily basis the
following:





Repair of erosion rills after storm events.
Established road to working face accessible during adverse weather conditions.
Maintaining erosion and sediment control measures.
Roads and scale area cleaned utilizing on-site water truck.
Ensuring a small working face and proper operational procedures to ensure maximum
compaction.
 Site-wide litter pick-up.
 Ensuring power equipment at metal pile contains no fuel or oil.
The following operational activities have occurred over the past month:











Erosion rills on the slopes due to precipitation have been repaired by hand.
Four truck loads of metal removed for recycling.
Maintenance of landfill roads.
Litter fence relocation.
Ditch cleanout.
Refrigerant reclamation.
Scale repairs and calibration performed.
Leachate pumping and hauling operations.
Completion of new white goods/metal area.
Preparation for new scale house software system – anticipated “go-live” date is 8/15/2012.
Decreased incoming waste due to Thomas Jefferson Elementary School Demolition project
completion.
The landfill received a total of 1,765.47 tons of waste between July 1, 2012 and July 31, 2012. The
average waste received is 67.56 tons per operational day compared to 190.59 tons last month.
1
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Attachment: Solid Waste and Recycling Monthly Update - July 24, 2012 [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
4.7.o
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Landfill Regulatory Activities
The Part B Major Permit Amendment (#567) technical review process has been completed. With the
completion of the technical review process, DEQ has completed the draft permit and forwarded to Louisa
County for public posting. A tentative schedule for permit issuance and public comment is as follows:
11/16/2011
11/18/2011
12/1/2011
12/5/2011
1/9/2012
1/25/2012
2/1/2012
2/15/2012
Draft permit modules will be sent to Louisa County for public posting (COMPLETED).
The Draft permit will be posted at the Louisa County Library for the public to preview.
(COMPLETED).
Louisa County will be posting a public notice in the Central Virginian (PUBLIC
COMMENT PERIOD STARTS ON THIS DATE). (COMPLETED).
DEQ sends notifications to the Chairman of the Board and County Administrator.
(COMPLETED).
PUBLIC HEARING – Louisa County Administration Building – Boardroom – 6:00pm.
(COMPLETED).
PUBLIC COMMENT PERIOD ENDS. (COMPLETED – NO COMMENTS OR
CONCERNS WERE PRESENTED TO DEQ).
DEQ responds to comments. (N/A – NO COMMENTS).
DEQ issues final permit. (RECEIVED PERMIT).
Bidding and Construction for New Cell #567
2/6/2012
2/16/2012
3/2/2012
3/19/2012
3/20/2012
3/26/2012
4/10/2012
7/31/2012
9/14/2012
Invitation to Bid was issued for the construction of new landfill cell #567
(COMPLETED).
Pre-Bid Meeting at the landfill (COMPLETED).
Bids are due by 2:00 pm (COMPLETED).
BOS approval to proceed with construction. (COMPLETED).
Contract issued for construction. (COMPLETED).
Contractor Mobilization. (COMPLETED).
Construction start date. (CONSTRUCTING PROGRESSING ON SCHEDULE).
Construction substantial completion date. (SUBSTANTIAL COMPLETION).
Final completion (leachate tank installation is in progress).
The Louisa County 2012 Second Semi-Annual Groundwater Report is being prepared.
2
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SOLID WASTE, RECYCLING & LITTER MONTHLY UPDATE
PAGE TWO
4.7.o
Department of Environmental Quality (DEQ) Inspections
Our next anticipated Compliance Inspection is September of 2012.
Litter
Roadside Litter Pickup
The regional jail has performed additional roadside litter pickup in Louisa County.
Refuse and Recycling Centers
Operations
No compactor breakdown was reported. No container pickup issues were reported.
Personnel
Continuing scale house and refuse site cross training. New scheduling has been prepared for August.
Next Months Activities and Focus
Continued monitoring of the on-site contractor will continue to ensure compliance with DEQ regulations.
Continue construction of new landfill cell #567.
Roadside Litter Pickup utilizing regional jail inmates.
Continued updating and promoting the “Adopt-A-Highway” (AAH) program.
3
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SOLID WASTE, RECYCLING & LITTER MONTHLY UPDATE
PAGE THREE
4.7.p
DEPARTMENT OF GENERAL SERVICES
Attachment: General Services Update [Revision 1] (1969 : 9/4/2012 County Administrator's Report)
105 Woolfolk Avenue  P. O. Box 1980  Louisa, VA 23093  PH: 540-967-3462  FAX: 540-967-5818
MEMORANDUM
To:
From:
Date:
Subject:
Robert Dube, County Administrator
Kevin S. Linhares, General Services Director
August 24, 2012
General Services Department Monthly Update
FACILITIES
The following projects are currently under pre-construction administration, construction or
renovations:
1.
2.
3.
4.
5.
6.
HVAC Adjusting, Testing & Balancing – Administration Building.
RTU-11 and RTU-12 Repairs – IGC.
Boiler and pump repairs at Circuit Courthouse.
Chimney Repairs to Circuit Courthouse.
General Services Shop security upgrades.
Numerous miscellaneous renovation and repair projects.
The following projects have been completed:
1.
2.
3.
Emergency compressor replacement – District Courthouse.
ACC-1 Unit Repairs – Administration Building.
RTU-3 Compressor Replacement – Administration Building.
The following projects are either out for bid or getting ready to bid:
1.
2.
3.
4.
5.
6.
Human Services reception area modifications.
IGC – Damaged exterior/interior wall repairs (insurance claim).
Aquatic Facility – Damaged exterior column repairs (insurance claim).
Exterior painting of District Court Building.
WTC Memorial at Administration Building.
HVAC – Building Automation Control upgrades at the Circuit Court building.
Packet Pg. 68
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GENERAL SERVICES DEPARTMENT MONTHLY UPDATE
PAGE TWO
FY 2012 CARRYOVERS
1.
Asphalt Repair, seal-coating and re-striping at the refuse and recycling centers.
2.
Concrete pad repair and sealer at the refuse and recycling centers.
3.
Repairs to Old Jail and Crank Building.
4.
Repairs and re-paving of back parking lot at District Court.
5.
LCCF soundproofing at interview room.
6.
Sheriff’s Office soundproofing at interrogation room.
7.
IGC storage room addition.
8.
Administration Building – Upper level corridor, carpet replacement.
9.
Administration Building – Parking lot asphalt repair.
10.
Provide water supply to the Parks and Recreation Maintenance building.
11.
Provide entrance sign to County Building connector road.
12.
IGC Parking Lot Repairs –Report and recommendation for repairs has been received and
is under review.
13.
Energy efficiency upgrades.
14.
EMS – Tank preparation room at the General Services Building.
15.
Earthquake Repairs.
FY 2013
1.
Boiler replacement – Administration Building.
2.
Circulating pump replacement – Administration Building.
3.
RTU #2 replacement – Administration Building.
4.
Boiler Replacement – District Court Building.
4.
Fire alarm panel replacement – Library.
5.
Hot water heater replacement – IGC.
6.
Supplemental HVAC – Old Library.
7.
Parking lot – repairs, seal-coating and re-striping at District Court/Library.
8.
Energy efficiency upgrades.
9.
Canopy structure painting at Refuse and Recycling Centers.
10.
Sewage and storm water pump replacement – Circuit Court.
11.
Circulating pump repairs/replacement – Circuit Court.
12.
Connector road from Loudin Lane to the Aquatic Facility parking lot.
13.
Miscellaneous painting.
FLEET
1.
Updating fleet management software.
Packet Pg. 69
The following projects are in the planning stages:
4.7.p
MISCELLANEOUS
1.
On-going daily maintenance calls.
2.
Energy efficiency reviews have been performed and upgrades are being scheduled for a
phased installation.
3.
Updated building audits have been prepared for life-cycle costing analysis. Maintenance
projections have been prepared through 2023.
4.
As of today, the insurance adjuster has submitted all estimates of damage for the
EARTHQUAKE to the insurance company with the exception of the Circuit Courthouse.
The insurance adjuster brought an earthquake engineering specialist with him to view the
Circuit Courthouse on Monday, August 6, 2012. We are waiting on the engineers report.
Packet Pg. 70
GENERAL SERVICES DEPARTMENT MONTHLY UPDATE
PAGE THREE
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4.7.q
Attachment: Meals Tax for FY 2012 (1969 : 9/4/2012 County Administrator's Report)
4.7.r
Louisa County Parks and Recreation
Post Office Box 864 / 522 Industrial Drive Louisa, Virginia 23093
(540) 967-4420 Fax (540) 967-4450
Jane C. Shelhorse, CPRP, Director
To: Robert Dube, County Administrator
Fr: Jane Shelhorse Director Parks & Recreation
Re: Parks and Recreation Project Update
Date: August 23, 2012
Below is an update of what’s going on in our department.
1. Programs
Update: The new Parks and Recreation Leisure Times Program Brochure will hit the streets
the week of August 27-30th. In addition to being distributed in the August 30th Central
Virginian newspaper, and mailed to those who have asked to be on our mailing list, it will be
distributed to all elementary school and middle school students, as well as many locations
throughout the county.
Youth Co-Rec basketball league has finished, and we will be starting girls’ softball
League after Labor Day.
KidzQuest afterschool program is being held at all four elementary schools. There are
approximately 30 children attending each day at the Jouett and Moss-Nuckols locations, with
closer to 40 children at the combined Thomas Jefferson/Trevilian location.
2. Events
Update: Only approximately 250 people attended First Fridays in August. There were
several other events being held that same night including the Ag. Fair and a high school band
event.
Mark your calendar: First Fridays in Louisa will be held at Walton Park on Friday,
September 7th beginning at 6:00 pm. Class Act Band will be playing. This will be the final
concert for the season.
The Pooch Plunge will be held Saturday, September 29th at the Aquatic Center from 1:00 –
3:00 pm. Besides allowing the dogs to swim that day there are several contests, games and
demonstrations planned. The fee is $5 for a dog and owner.
3. Administration
Update: The Recreation Advisory Commission met at the Betty Queen Center on Wednesday,
August 1st. The group was very excited to learn that the department had won the “Best
www.LCPR.info
Packet Pg. 72
Attachment: Parks & Recreation Project Update (1969 : 9/4/2012 County Administrator's Report)
MEMORANDUM
4.7.r
Achievement” Award from VACo for the TeenQuest Special Program last fall. The
commission’s next meeting is scheduled for October 3rd @ 6:00 p.m. at the Betty Queen
Center.
4. Parks, Maintenance and Lawn Care
Update: Crew has been mowing all sites on a regular basis. The motor in the Scagg Turf
Tiger mower, which we believe was approximately 13 years old finally died. The cost to
repair is several thousand dollars, so at this point the crew is doing its best to get everything
cut without it.
5. Aquatic Facility
Update: The Aquatic Facility went to a reduced schedule when school started, opened only
on weekends. Once school starts, attendance is very low, even on weekends. The pool will
close for the season on Labor Day.
6. Tourism
Update: Jane and Lisa met with representatives from Orange County and Fluvanna County to
discuss the visitor center at Zion Crossroads. The group is in favor of continuing the visitor
center and is looking to meet on a regular basis to explore ways to improve the effectiveness of
the center. The group also discussed the Piedmont Crossroads Visitor Center website, which
Bob Hard has been working on (making some great improvements) and the representatives are
all to go back and try to update the information for their county.
Lisa provided welcome packets for the Louisa Education Foundation to give to all new
teachers before the start of school. Lisa will be representing Louisa Tourism the Southern
Seed Exchange event at Monticello on September 15th.
Jane met with representatives from the Lake Anna Guide and Lake Anna Breeze to discuss
ways to share information about happenings around Lake Anna. She is also meeting with
representatives from the LABP soon to also discuss upcoming events.
Packet Pg. 73
Attachment: Parks & Recreation Project Update (1969 : 9/4/2012 County Administrator's Report)
Staff will be attending the Virginia Parks and Recreation Society annual State Conference in
Wintergreen, VA from September 8 – 11. This is an excellent opportunity for staff to keep up
with the trends of the recreation field and network with other professionals.
County of Louisa
Procurement Activity for FY13
As of July 31, 2012
Product/Services
Contract Renewal - Operational
Medical Director
Solicitation #
Issue Date
Vendor
Contract Period
Amount
Status
RFP# ES-10-01
07/01/12
Dr. George Lindbeck, M.D. July 1, 2012 - June 30, 2013
$37,500.00 Procurement Completed
Contract Renewal - EMS
Management & Consultants, Inc.
Cooperative
Contract
Emergency Services Billing &
07/01/12 Collection Services
July 1, 2012 - June 30, 2013
5.25% of Net
Collections Procurement Completed
Contract Renewal - Lab Services
RFP# WA-11-01
Environmental Systems
07/01/12 Service, Ltd.
July 1, 2012 - June 30, 2013
Fees Subject to
Assigned Work Procurement Completed
Contract Renewal - Technical
Consulting, DMR Preparation,
QA/QC Inspection Services, and
Maintenance Services
RFP# WA-11-03
Environmental Systems
07/01/12 Service, Ltd.
July 1, 2012 - June 30, 2013
Fees Subject to
Contract Renewal - Lift Station
Services
Sole Source
07/01/12 Innovative BioRemediation
July 1, 2012 - June 30, 2013
$825/month Procurement Completed
Contract Renewal - Preventative
Maintenance Services on ten (10)
County-owned Marathon
Compactors
IFB# GS-11-22
07/01/12 Mid-Atlantic Waste Systems
July 1, 2012 - June 30, 2013
Fees Subject to
Contract Renewal - Pest
Control/Inspection Services
IFB# GS-11-19
07/01/12 PermaTreat Pest Control, Inc. July 1, 2012 - June 30, 2013
$4,820.00 Procurement Completed
Contract Renewal - Carpentry
Services
IFB# GS-11-29
07/15/12 T.E.A.L. Construction, LLC
July 15, 2012 - July 14, 2013
Fees Subject to
Contract Renewal - Drywall Services IFB# GS-11-26
07/15/12 L.S. Restoration, LLC
July 15, 2012 - July 14, 2013
Fees Subject to
Contract Renewal - Painting Services IFB# GS-11-28
07/15/12 L.S. Restoration, LLC
July 15, 2012 - July 14, 2013
Fees Subject to
Contract Renewal - Metal &
Welding Services
IFB# GS-11-27
07/15/12 Greg Madison Welding, Inc.
July 15, 2012 - July 14, 2013
Fees Subject to
Plumbing Services
IFB# GS-13-01
07/16/12 Basic Plumbing
August 7, 2012 - August 6, 2013
Fees Subject to
Contract Renewal - Geotechnical
Engineering, Construction
Inspection and Testing Services
IFB# GS-10-05
Atlantic Geotechnical
07/23/12 Engineering, Inc.
August 27, 2012 - August 26, 2013
Fees Subject to
4.7.s
Packet Pg. 74
Attachment: Procurement Log 07 31 12 (1969 : 9/4/2012 County Administrator's Report)
Attachment: Citizens for Better Dental Care Letter (1969 : 9/4/2012 County Administrator's Report)
4.7.t
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4.7.u
Attachment: Biosolid News August 2012 (1969 : 9/4/2012 County Administrator's Report)
Packet Pg. 77
4.7.u
Attachment: Biosolid News August 2012 (1969 : 9/4/2012 County Administrator's Report)
Thomas Jefferson Planning District Commission
Legislative Newsletter
August 28, 2012
Governor Announces Higher FY12 Surplus
→Governor Bob McDonnell recently briefed the General Assembly money committees
on the official end-of-the-fiscal-year (FY12) revenue picture, which revealed a nearly $450
million dollar state budget surplus.
→Total revenue collections rose 5.4% in FY12, exceeding the forecast of 4.5% growth.
Collections exceeded the forecast in all major state revenue source categories. The $448.5
million surplus includes $129 million in revenue collections above the estimates and nearly $320
million in savings from unexpended general fund balances and recoveries.
→Among the targeted recipients of the excess funds are the following:
$78.3 million for the Revenue Stabilization (“Rainy Day”) Fund;
$16.9 million to the Water Quality Improvement Fund;
$20.9 million to pay transportation for its share of the accelerated sales tax;
$17.2 million to cover an increased state share for natural disasters;
$30 million to the Federal Action Contingency Trust (FACT) Fund to mitigate
consequences of sequestration and other potential federal actions; and
$41.8 million is left for “discretionary reappropriations.”
The budget surplus also will allow for a three percent performance bonus for state
employees (costing up to $77.2 million), effective December 1.
→In his remarks, the governor touted “new reforms that will lower total unfunded (VRS)
liabilities by nearly $9 billion by 2031.” He did not mention the approved legislation that forced
local employees to pay the 5% member contribution to VRS (in the past, paid by local
employers) and required local employers to provide an accompanying 5% pay raise…...actions
which do nothing to decrease the pension fund’s unfunded liability.
→The governor also did not mention the ongoing reductions in “aid to localities” that
continue in the FY13/14 state budget. Though the governor proposed, and the General Assembly
approved, reducing the amount reverted from localities back to the state from $120 million to
$95 million over the next two years, nonetheless, localities still are taking a $95 million hit at a
time state officials are boasting of a “surplus” for the third straight year.
→In his remarks, the governor cited the “dark cloud” of sequestration looming at the
federal level in early 2013 and the impact of that on the Virginia economy. The federal Budget
Control Act approved last year established a committee on deficit reduction to find $1.2 trillion
to reduce the budget deficit over the next 10 years. That group was unable to reach an agreement,
setting the stage for spending cuts to both defense and discretionary programs on January 2,
2013. In the first year alone, this amounts to a $109 billion reduction in federal government
spending.
Packet Pg. 78
Attachment: Thomas Jefferson Planning District Commission Legislative Newsletter - August 2012 (1969 : 9/4/2012 County Administrator's
4.7.v
AOSS Examinations Move Forward
→Two groups looking at state regulation of alternative onsite sewage systems (AOSS)
are moving forward in their examinations.
→The Housing and Environmental Standards Workgroup of the Virginia Housing
Commission met recently to get updates on various items related to AOSS. One of the issues of
focus concerned the frequency of inspections, now required to be done annually. It heard from
representatives of Loudoun County, which has instituted an inspection and monitoring program
in the county, that their data shows the benefit of annual inspection, even on fairly new systems,
to be preventing future problems.
→The cost for such an inspection also was raised. Workgroup chairman, Senator John
Watkins, suggested that the State Department of Health (DOH) consider asking operators to
report what costs are to the consumer for inspections (thought to be in the $200 to $400 range).
→The DOH representative told the group there are about 60,000 AOSS systems
statewide, but that DOH has only about 10,000 of those in its database; it hopes to have a
complete inventory of systems by the end of 2014. About 1,600 permit applications for AOSS
were received in 2011. He also noted that according to reports from AOSS operators over the
past few years, the number of repair applications has been steady, while the statewide failing rate
(that is, systems not performing properly and causing effluent to not be treated properly) was
about 5.6%.
→Concerning the frequency of inspection issue, the DOE representative indicated that
since the current annual inspection requirement was part of the state’s Watershed
Implementation Plan (WIP), a change in the frequency would probably draw the attention of the
Environmental Protection Agency, to which the WIP was submitted.
There also was an update on the efforts of a working group convened by Delegate Scott
Lingamfelter (Prince William), who introduced legislation (HB 942) this past session to address
AOSS maintenance standards. Work group members have been wrestling with ways to address
challenges posed 1) when an AOSS owner refuses to correct deficiencies identified during an
annual inspection, and 2) when an AOSS has failed and the owner cannot afford to repair or
replace the system. There have been contending viewpoints about identified solutions regarding
additional lien authority for localities in the first instance, and the use of a recovery fund, paid
for with higher AOSS permit fees, in the second instance. That working group meets again in
mid-September to work on reaching some consensus on possible legislation.
Additional Commission on Local Government Mandate Reviews
→The Commission on Local Government is continuing its coordination of the review of
selected state and federal mandates. Analysis of the following will get underway this fall:
Virginia Indoor Clean Air Act (Code of Virginia § 15.2‐2825, 35.1‐5 and 35.1‐14)--Local
health departments must inspect restaurants for compliance with the Virginia Indoor Clean Air
Act in the course of conducting regular environmental health inspections of restaurants.
Assessment Period: September 1 to October 31.
State Homeland Security Grant Program (Non‐Discretionary Condition of Aid)--Local
governments receiving funds from the State Homeland Security Grant Program are required to
comply with guidelines issued by the Department of Emergency Management and the U.S.
Department of Homeland Security. Local governments receiving grants are required to report
Packet Pg. 79
4.7.v
periodically on expenditures and on progress toward achieving a project's objectives. Assessment
Period: October 1 to November 30.
→Local governments may offer comments on the mandates to the Commission through
the Commission’s website at http://www.dhcd.virginia.gov/index.php/commission-on-localgovernment/mandates-on-local-governments/agency-assessment-of-mandates.html
Packet Pg. 80
4.7.v
Community Development Department
Narrative for July 2012 Monthly Report
Building Inspections:
During the month of July staff experienced a steady flow of permit applications, inquiries
concerning building and county codes, inspections, code complaint tracking and requests for
assistance. Additional statistical information can be reviewed in the Summary (data) report.
Quick Facts: (July 2012 compared to July 2011)
Total Building Permits were up 11%
Single-Family Dwelling Permits were up 78%
Commercial Permits were up 11%
Fees Collected were up 45%
Foundation Surveys and Setback Certifications: Building permits applied for that
require foundation surveys or setback certifications in the month of July 2012.
Commercial Fees Waived:
Louisa County Schools - $577.32
Gum Springs United Methodist Church - $204
County of Louisa - $552.07
New Life Community Church - $219.64
Total Fees Waived - $1523.05
Packet Pg. 81
Attachment: Community Development Monthly Narrative Report - July 2012 (1969 : 9/4/2012 County Administrator's Report)
4.7.w
4.7.w
o
o
o
o
o
o
County of Louisa – 5 Permits
Ferncliff, LLC – 1 Permits
Spring Creek Land Development – 1 Permit
CFS Resources – 2 Permits
New Life Comm. Church – 1 Permit
Gum Springs United Methodist – 1 Permit
o
o
o
o
o
Louisa County School Board – 4 Permits
Wal-Mart – 2 Permits
Dominion Virginia Power – 11 Permit
LACD, LLC – 1 Permits
Hickory Landing Comm. Assoc. – 1 Permit
Zoning Inquiries: These include, but are not limited to, citizen requests for information
concerning divisions of land, subdivisions, and zoning regulation clarifications. Such requests
require research and review by staff to facilitate citizen requests.
Shoreline Applications: In July 2012, three (3) shoreline applications were received and
reviewed for compliance with the Lake Anna Shoreline Regulations. These included zero (0)
Lake Structures, one (1) application for landscaping (beaches, bulkheads, or riprap) and two (2)
application for Stormwater Measures for new single family dwelling and/or amendments to
Shoreline Measures previously approved for such homes, and four (4) permits were issued.
No Wake Buoy Inspections: There weren’t any “No Wake Buoy” inspections in July.
Packet Pg. 82
Commercial Permits Issued in: July 2012
4.7.w
Complaints by Alleged Violation
Building Code Violations: 3
Litter: 2
Illegal Use of Property: 2
E&S Control: 2
Inoperable Vehicles: 0
Miscellaneous Code: 1
Zoning Ordinance: 0
Complaints by Voting District
Green Springs: 2
Patrick Henry: 0
Louisa: 4
Mineral: 1
Cuckoo: 1
Jackson: 2
Mountain Road: 0
Erosion and Sediment Control: There was one (1) commercial pre-construction meetings
held in July. There were four (4) inquiries and 121 E&S inspections were performed. One (1)
E&S application and revision was received.
Erosion and Sediment Control Residential Inspections: (Required by Department of
Conservation and Recreation (DCR) - 35 Residential E&S inspections were performed.
Biosolids: There were five (5) inspections performed and four (4) properties were monitored
for Biosolids in July 2012. Reimbursements for July were not available at time of report.
GIS Monthly Report Narrative:
Address Request: Address request consists of addressing new dwellings and adding new
subdivision streets. Change of address on existing dwelling that may have been address
incorrectly during the original county street addressing process. Assigning addresses to existing
dwellings that may have been omitted during the original street addressing process.
Tax Map Parcel Changes: Parcel changes are any and all changes that are made to the Tax
Maps. These changes include: adding new subdivision; adding new family divisions; property
line vacations; boundary line adjustments; and correcting existing parcel boundaries when new
survey plats are provided.
Topo/Soil Maps: Topography and soil maps are request that are made by citizens, developers,
surveyors and soil scientist. These maps are scaled maps that may include topography and/or
soil layers from the GIS of a particular parcel or parcels of land. Maps can be requested to be in
paper or digital formats.
UPGRADED GIS
SYSTEM NOW
ONLINE!
Special GIS Projects: Special projects are request for GIS data in a format
other than what we generally produce. These projects may include: Tax
Maps and Zoning Maps made in a larger format than the standard maps the
we produce; Querying and analyzing of the GIS data retrieve specific
information about the County of Louisa or a particular area of the county;
and GIS maps and data that is used to help other local, state, and federal
agencies. Any request of GIS that is outside the normal date to date use of
the data and system is considered a special project.
Packet Pg. 83
Building, Zoning and Code Enforcement: Ten (10) complaint cases were opened in July.
4.7.w
ACTIVE SITE PLAN APPLICATIONS
Reflections (Laundromat, Car Wash & Detail Shop)
Awaiting resubmittal by applicant
A Wise LLC – Open Storage for boats, RV’s and trailers
Submitted 04/01/2011
Waiting on resubmittal by applicant
SP14-11 Mullco (Lacy Funeral Home)
New Chapel & Parking
Submitted 12/13/11
Waiting for resubmittal
SP05-12 Bright Hope Baptist Church
Early Learning Center
Submitted 4/24/12
Waiting for resubmittal
SP06-12 Cut-A-Long
Withdrawn
SP07-12 Snyder & Schneider Cut-A-Long Temporary Sales Trailer
Preliminary comments sent 6/18/12 and Resubmitted 7/9/12
Approved
SP08-12 TJES
New School
Submitted 6/20/12
Approved 8/10/12
SP09-12 Cutalong
Golf Course
Submitted 6/21/12
SP10-12 Parisi
Commercial Tenant Space
Submitted 7/18/12
Waiting for revisions or code amendment
SP11-12 Zion Crossroads Carwash
Submitted 7/20/12
Approved 8/23/12
SP12-12 LCMS
Parking Lots/Tennis Courts
Submitted 8/7/12
Waiting for revisions
Packet Pg. 84
4.7.w
2011 Information Brochures
Obtain & create GIS Layer for FAA Regulated Airport Safety Zones
Improvement of GIS online system
Land Use Matrix Update and Corrections
Application Review / Updates
Recreational Trails (e.g. Mineral Rails to Trails)
Fiscal input analysis comparing different development types.
Ongoing
In progress - Ordinance Drafted for
ticketing (civil penalties)
Now available at front counter
PENDING
New version released by Timmons,
improvements in progress
Complete
Pending
Preliminary Application to DCR Rec.
Trail Program Submitted. Funding for
Mineral Lake Anna Trails was not
awarded. Staff will continue to look for
grant opportunities for other trails.
Pending
OTHER ACTIVE LAN D USE APPLICATIONS
Packet Pg. 85
DEPARTMENT SPECIAL PROJECTS
Biosolid monitoring program evaluation and DCR input
Code Enforcement Policy
#
REZ01-12
NAME
Zion 33 LLC
A-1 to PUD
STATUS
N.M. - 4/11/12
DRC – 4/25/12
PC – 9/13/12
BOS - TBD
REZ02-12
Route 22 Rail Site,
LLC
NM - 7/11/12
DRC – 7/25/12
PC – 8/9/12
BOS – 9/17/12
Proffer Amend
(REZ13-05)
CUP03-12
Hawkins/Boxley
Outdoor Gathering
(Pending R-2 Code
Amendment)
NM – 7/11/12
DRC – 7/25/12
PC – 8/9/12
BOS – 9/4/12
REZ03-12
Virginia Community
Bank
(R-2 to C-2)
NM – 8/8/12
DRC – 8/22/12
PC – 9/13/12
BOS - TBD
REZ04-12
Chesapeake
Holdings
NM – 8/8/12
DRC – 8/22/12
PC – 9/13/12
BOS - TBD
(A-2 to A-1)
CUP04-12
Faulconer
Construction
Company -
Application documents are available online now
using the LAD System!
http://louweb.louisa.org/maps/LandUseApps.asp
NM – 8/8/12
DRC – 8/22/12
PC – 9/13/12
BOS - TBD
General Office &
Construction Yard
CUP05-12
National
Communications
Towers (NCT) –
NM – 9/12/12
DRC – 9/26/12
PC – 10/11/12
BOS – TBD
Telecommunications
Facility
CUP06-12
Sylvia Braxton Public Assembly &
Day Care Center
(Multi-Use Building)
NM – 9/12/12
DRC – 9/26/12
PC – 10/11/12
BOS – TBD
Administrative Reports:
Packet Pg. 86
4.7.w
Land Disturbing Activities – The County is required by the Department of Conservation
and Recreation (DCR) to report land disturbing activities associated with the construction
of single-family dwellings and commercial projects.
US Census Bureau – Report showing single-family dwellings, the number and value.
McGraw-Hill Building Statistics – Report on single-family dwellings, number, value and
structures over $1M in value.
Weekly Community Development Activity Reports.
Meetings (Highlights Only):
Board of Supervisors Meeting – P. Snyder
7/10/12 – Rosewood Subdivision – Pre-application meeting – Linda Buckler
7/11/12 – Plumbing, Mechanical, Fuel Gas Code Committee meeting – Skip Harper
7/12/12 – Gary Griffith (Boardwalk) – Linda Buckler
7/16/12 – Natural Gas Generation Site – Linda Buckler
7/17/12 – Justin Shimp – Zion33 LLC – Linda Buckler
7/18/12 – APA Virginia Conference, Wintergreen, VA – David Holtzman
7/24/12 – VDOT rezoning and proffers – Linda Buckler
7/25/12 – County Attorney – Hartford – Linda Buckler
7/25/12 – Meet with Cutalong representative – Linda Buckler
7/27/12 – VPMIA Graves Mountain Lodge – Skip Harper
Requests for Assistance; Complaints: Provide assistance to citizens on daily basis on a
number of inquiries ranging in complexity in the areas of code enforcement,
subdivision/divisions, family subdivisions, land rights, land use/zoning, & building code.
Earthquake Activity:
-
12 permits (Commercial & Residential) have been issued in the month of July and
$1675.91 fees have been waived.
Packet Pg. 87
4.7.w
Jul-11
Jul-12
% of Change
YTD-2011
YTD-2012
YTD % of Change
Building Division
Total Building Permits Issued
Single Family Residential Permits
Manufactured Home Permits
Commercial Permits
Plans Received
Plans Reviewed
Average # of Inspections per day
E&S Residential Inspections
107
9
1
26
58
54
34
76
119
16
2
29
59
79
31
35
11.21%
77.78%
0.00%
11.54%
1.72%
46.30%
-8.82%
-53.95%
721
59
9
207
346
361
221
443
739
64
8
183
332
400
189
173
2.50%
8.47%
-11.11%
-11.59%
-4.05%
10.80%
-14.48%
-60.95%
Zoning Division
Zoning Permits
Certification Letters
Home Occupation Permits
Sign Permits
Other Permits
Agricultural Exempt Structure Permits
Agricultural Exempt Clearing Permits
Setback Certifications/Foundation Surveys
53
1
1
3
8
2
0
4
61
1
1
1
5
5
1
13
15.09%
0.00%
-66.67%
150.00%
225.00%
375
6
16
17
21
15
3
66
310
4
5
10
17
14
3
57
-17.33%
-68.75%
-41.18%
-6.67%
-13.64%
6
1
1
3
2
1
-50.00%
100.00%
0.00%
62
15
18
51
20
-17.74%
33.33%
-100.00%
4
0
11
0
0
4
-63.64%
36
1
49
23
0
50
-36.11%
2.04%
Shoreline Information
Shoreline Applications
New Home Construction
Bulkhead/Rip Rap/Beach/
Other Shoreland Disturbance
Lake Structures
Common Areas
Shoreline Permits Issued
Packet Pg. 88
Attachment: Community Development Monthly Summary Report - July 2012 (1969 : 9/4/2012 County
4.7.x
COMMUNITY DEVELOPMENT ACTIVITY - July 2012
Zoning & Code Inspections
New Case Inspections
Zoning Inspections
Sign Inspections
No Wake Buoy Inspections
Agricultural Clearing Inspections
Re-Inspections
6
8
2
1
0
14
10
3
0
0
0
12
66.67%
0.00%
77
91
23
2
1
76
42
41
3
1
4
57
-45.45%
-54.95%
-86.96%
300.00%
-25.00%
Code Enforcement
Cases Opened
Building Code Violations
Zoning Ordinance Violations
Inoperable Vehicle Violations
Litter Complaints/Violations
E&S Violation
Biosolids Violation
Miscellaneous Violations
6
3
1
0
0
0
0
2
10
3
0
0
2
2
0
3
66.67%
0.00%
0.00%
0.00%
-
91
30
14
4
13
12
0
18
47
14
0
3
10
5
0
13
-48.35%
-53.33%
-100.00%
-23.08%
0.00%
-27.78%
2
0
6
1
1
118
1
1
4
0
1
121
-33.33%
0.00%
2.54%
10
7
35
7
5
901
10
10
22
8
2
826
0.00%
-37.14%
-8.32%
Biosolids Information
Sites Monitored
Inspections Performed
2
3
4
5
-
21
43
9
11
-57.14%
-74.42%
GIS Division
Addresses
Topographic/Soil Maps
Special Projects
Parcels added/corrected to Tax Maps
9
5
10
53
20
6
4
111
122.22%
20.00%
-60.00%
109.43%
70
44
97
490
82
45
115
381
17.14%
2.27%
18.56%
-22.24%
Erosion and Sediment Control
Pre-Construction Meetings
E&S Control Plans/Revisions
Inquiries
Complaints
Stop Work Orders
Inspections
Packet Pg. 89
4.7.x
4.7.x
Fees Collected
Building Permits
Zoning Fees
Proffer Fees
E&S Fees
Other Fees
Total Fees
Waived Fees
82
0
1
1
1
0
2
0
0
0
2
0
0
6
1
0
0
0
0
0
$15,486.28
$4,499.00
$1,040.00
$1,725.00
$554.03
$ 23,304.31
$3,403.91
77
0
0
0
1
1
0
4
0
0
0
3
0
0
5
0
0
0
0
0
0
$22,409.86
$13,564.74
$1,560.00
$1,275.00
$684.51
$39,494.11
$2,969.75
-6.10%
1333
4
6
13
7
1
24
0
5
3
15
0
1
32
7
0
0
0
1
2
492
0
9
9
10
11
1
20
2
0
2
12
0
0
20
2
0
0
0
0
3
0.00%
100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
44.71%
201.51%
-26.09%
23.55%
69.47%
-12.75%
-63.09%
125.00%
-20.00%
-37.50%
-71.43%
-
$166,353.23
$43,718.26
$6,760.00
$11,150.00
$12,951.88
$240,933.37
$70,548.42
$130,538.45
$49,576.04
$7,280.00
$12,915.00
$3,392.16
$216,101.65
$17,417.67
-21.53%
13.40%
15.83%
-73.81%
-10.31%
-75.31%
Packet Pg. 90
Planning Division
Planning Inquiries
Plat Reviews
Divisions
Easement Plats
Existing Parcels
Family/Estate Divisions
Subdivisions
Vacation Agreements
Ag/Forestal District Review
Code Amendments
Conditional Use Permits
Final Plan Submittals/Revisions
Lake Anna Waiver
Rezoning Applications
Site Plan Applications/Revisions
Waivers - Administrative
Sign Waiver
Private Road Waiver
Variances
Appeal
Other Public Hearings/Review
Project Title
Project Address
Owner/Applicant Name
Address
Total
Distrubed
Acreage
Issued
< 1 Acre
7/18/2012
< 1 Acre
7/3/2012
< 1 Acre
7/3/2012
< 1 Acre
7/5/2012
< 1 Acre
7/10/2012
< 1 Acre
7/12/2012
< 1 Acre
7/13/2012
< 1 Acre
7/18/2012
< 1 Acre
7/20/2012
< 1 Acre
7/23/2012
< 1 Acre
7/24/2012
< 1 Acre
7/25/2012
< 1 Acre
7/25/2012
< 1 Acre
7/26/2012
Single Family Dwellings
2012-0721
2041 James Madison Hwy Darnell, Amanda
2012-0653
344 Meltons Hill Drvie
Huffman, Brian M.
2012-0698
58 Timber Ridge Ct
Spring Creek Land Development
2012-0579
31 Highland Circle
Ryan Homes
2012-0711
235 South Fork Drive
Hardy, Chad
2012-0726
468 New South Ridge Rd Land South, LLC
2012-0751
296 Bays Farm Drive
Monarch Land, LLC
2012-0714
116 Champions Pointe
Piedmont Realty Construction
2012-0727
625 Ark Avenue
Gaylor, Stephen
2012-0715
82 Eagle Creek Terr
Piedmont Realty Construction
2012-0693
3606 Cross County
Alvis, Jordan D. & Katherine
2012-0580
67 Hemlock Place
Ryan Homes
2012-0781
13523 Cross County Rd
Taylor, William H.
2012-0773
1288 Indian Creek Rd
Tate, Samuel B.
P. O. Box 148
Gordonsville, VA 22942
2289 James Madison Hwy
Gordonsville, VA 22942
P. O. Box 7505
172 Pantops Drive
235 South Fork Drive
Louisa, VA 23093
10220 W Broad Street
Glen Allen, VA 23060
8249 Crown Colony Pkwy
Mechanicsville, VA 23116
6535 Woodbourne Lane
Crozet, VA 22932
1438 Fannie Dorsey Road
Sykesville, MD 23024
6535 Woodbourne Lane
Crozet, VA 22932
2810 Owens Creek Road
Mineral, VA 23117
172 Pantops Drive
13523 Cross County Rd
Mineral, VA 23117
1148 Gardners Road
Mineral, VA 23117
Packet Pg. 91
Attachment: Community Development Monthly DRC Report - July 2012 (1969 : 9/4/2012 County
4.7.y
LOUISA COUNTY LAND DISTURBING ACTIVITIES - JULY 2012
2445 Chopping Forad
Hein, Timmy R.
4.7.y
< 1 Acre
7/31/2012
Attachment: Community Development Monthly DRC Report - July 2012 (1969 : 9/4/2012 County
2012-0737
114 Oakwood Drive
Mineral, VA 23117
Packet Pg. 92
4.8.a
COUNTY OF LOUISA
TO:
Honorable Members of the Louisa County Board of Supervisors
FROM:
Carrie Vincze, Records Clerk/Administrative Assistant
SUBJECT:
Board Appointments
DATE:
August 10, 2012, for the September 3, 2012, Board Meeting
The following is a list of Board Committee and Commission appointments that are either vacant or have
terms expiring. Please feel free to email me at cvincze@louisa.org if you have any questions.
Board of Road Viewers
Serves for a one (1) year term.
Meets as requested by Board of Supervisors
Robert E. Norton
Blucher Reidelbach
June 30, 2012
June 30, 2012
Green Springs District
Jackson District
Central Virginia Regional Jail Board
(Serves a one (1) year term
Meets on the second Thursday of each month at 7:00 pm
At-Large Appointment
(This position rotates between other Counties; the term begins July 1 and ends June 30 of the
following year)
Mary Sattazahn
June 30, 2012
Louisa Representative
Commission on Aging
Serves a three (3) year term.
Meets on the first Wednesday of each month at 10:00 am.
VACANT
(Second District Representative)
*Carl Perkins
EXPIRED - September 16, 2010
*Barbara Pennington
EXPIRED - September 16, 2010
*Jeanette Abernathy-Nanninga EXPIRED - October 3, 2011
Patrick Henry District
Patrick Henry District
Human Services Advisory Board (formerly Social Services)
Serves a four (4) year term concurrent with the elected Official.
Meets on the second Thursday of every other month at 3:30 p.m.
VACANT
VACANT
December 31, 2011
December 31, 2011
Jackson District
Louisa District
Packet Pg. 93
Attachment: Board Appointments - September 3, 2012 (1966 : 9/4/2012 Board Appointments)
MEMORANDUM
4.8.a
Industrial Development Authority
Serves a four (4) year term.
Meets on the second Thursday after the first Monday at 8:30 a.m.
February 4, 2016
Mineral District
Rappahannock Juvenile Detention Center
Serves a four (4) year term. Board Representative serves a one (1) year term.
Meets on the fourth Monday of every month.
William Thomas
December 31, 2012
Region Ten Community Services Board
Serves a three (3) year term with a three (3) term maximum
Meets on the second Monday of each month.
William Hale
June 30, 2012
Transportation Safety Commission
Serves a three (3) year term.
Meets every other month.
VACANT
December 31, 2011
Water and Sewer Rate Commission
Serves a two (2) year term
Meets once a year on the fourth Thursday in October
VACANT
Dewitt Freeman
Brooks Besley
August 31, 2011
August 11, 2011
Water Authority
IDA Representative
Town of Mineral
Water Authority
Serves a four (4) year term.
Meets every other month on the second Wednesday at 6:00 pm beginning in January.
At-Large Appointment
VACANT
August 02, 2014
If you should have any questions, please let me know. Thank you.
Page 2
Packet Pg. 94
Attachment: Board Appointments - September 3, 2012 (1966 : 9/4/2012 Board Appointments)
VACANT
Packet Pg. 95
4.8.b
Attachment: Board of Zoning Appeals (1966 : 9/4/2012 Board Appointments)
4.9.a
(ID # 1988)
BOARD OF SUPERVISORS
COUNTY OF LOUISA
RESOLUTION
At a regular meeting of the Board of Supervisors of the County of Louisa held in
the Louisa County Office Building at 6:00 PM on the 4th day of September 2012, at
which the following members were present, the following resolution was adopted by a
majority of all members of the Board of Supervisors, the vote being recorded in the
minutes of the meeting as shown below:
A RESOLUTION SUPPORTING RESTORATION OF STATE FUNDING FOR
AID TO LOCALITIES
WHEREAS, state financial assistance for mandated and high priority programs,
including public education, health and human services, public safety and constitutional
officers, was $800 million less in FY12 than in FY09 and almost $500 million less in
FY13 than in FY09; and
WHEREAS, cities and counties must balance their budgets during a time in
which future state assistance is unreliable, federal stimulus dollars are depleted, and real
estate assessments are either stagnant or in decline; and
WHEREAS, the Appropriation Act contains $50 million in across-the-board cuts
to cities and counties for FY13 and $45 million in FY14, under which localities are
required to either elect to take reductions in particular state aid programs, or to send the
State a check for the amounts determined by the Department of Planning and Budget
("Local Aid to the Commonwealth"); and
WHEREAS, the reductions are applied to essential services, including law
enforcement, jail administration, foster care and child protection services, election
administration and social services; and
WHEREAS, the County of Louisa does not have the authority to unilaterally
decide to discontinue providing services such as election administration or to refuse to
house and care for state prisoners in local and regional jails; and
WHEREAS, the state budget cuts are not accompanied by any reductions in
state-imposed mandates, standards and service requirements, nor do they provide any
administrative flexibility for local agencies; and
WHEREAS, the County of Louisa remitted $189,923 in FY12 and will be
required to remit another $158,718 in FY13; and
WHEREAS, cities and counties will have provided the state with $270 million by
the close of FY13 for this "Local Aid to the Commonwealth" program; and
DOC ID: 1988
Page 1
Packet Pg. 96
4.9.a
WHEREAS, these reductions shift state costs to local taxpayers and artificially
increases the amount of state surplus revenue; and
WHEREAS, state revenues have continued to recover and the state has
experienced a budget surplus for the third consecutive year; and
WHEREAS, revenue collections for the County of Louisa continue to reflect the
struggling housing market; and
WHEREAS, the state should not shift its share of the costs for mandates and
responsibilities to local governments.
NOW, THEREFORE, BE IT RESOLVED, that the Louisa County Board of
Supervisors asks Governor Bob McDonnell to submit a budget amendment to the 2013
session of the General Assembly to reverse the $50 million-a-year reduction for the
current year, FY13, and to eliminate the aid to localities reduction in FY14 and;
BE IT FURTHER RESOLVED, that the members of the General Assembly
support a budget amendment to the 2013 session of the General Assembly to reverse the
$50 million-a-year reduction for the current year, FY13, and to eliminate the aid to
localities reduction in the budget for FY14
BE IT FURTHER RESOLVED, on this 4th day of September, 2012, that the
Louisa County Board of Supervisors hereby supports restoration of state funding for aid
to localities.
A Copy, teste:
_______________________________
Robert C. Dubé, Clerk
Louisa County, Virginia
DOC ID: 1988
Page 2
Packet Pg. 97
4.9.b
(ID # 1986)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION DESIGNATING A 504 COORDINATOR FOR THE VIRGINIA
COMMUNITY IMPROVEMENT GRANT
WHEREAS, the County of Louisa has been offered and intends to accept federal
funds authorized under the Housing and Community Development Act of 1974, as
amended; and
WHEREAS, recipients of funding under the Act are required to formally
designated an individual who assumes the role of "504 Coordinator" and who assumes
the responsibility for coordinating Section 504 compliance efforts; and
WHEREAS, the 504 Coordinator will provide prompt and equitable resolution of
complaints alleging any action prohibited by the Department of Housing and Urban
Development's (HUD) (24 CFR 8.53(b) implementing Section 504 of the Rehabilitation
Act of 1973, as amended (29 USC 794).
NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September 2012,
that the Louisa County Board of Supervisors hereby designates the Director of Human
Resources as the 504 Coordinator for the County of Louisa.
A Copy, teste:
_______________________________
DOC ID: 1986
Page 1
Packet Pg. 98
4.9.c
(ID # 1985)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ADOPT A RESIDENTIAL ANTI-DISPLACEMENT AND
RELOCATION ASSISTANCE PLAN CERTIFICATION FOR THE VIRGINIA
COMMUNITY IMPROVEMENT GRANT
WHEREAS, the recently awarded Community Development Block Grant for the
Louisa County Earthquake Reconstruction Project requires adoption of a Residential
Anti-Displacement and Relocation Assistance Plan Certification; and
WHEREAS, the certification specifically requires the replacement of all
occupied and vacant occupiable low/moderate-income dwelling units that are demolished
or converted to use other than as low/moderate income dwelling unit as a direct result of
this project; and
WHEREAS, the certification is attached.
that the Louisa County Board of Supervisors hereby approves and adopts the Virginia
Community Improvement Grant Residential Anti-Displacement and Relocation
Assistance Plan Certification.
A Copy, teste:
_______________________________
DOC ID: 1985
Page 1
Packet Pg. 99
COUNTY OF LOUISA
Residential Anti-Displacement and Relocation Assistance
Plan Certification
The County of Louisa will replace all occupied and vacant occupiable low/moderate-income
dwelling units demolished or converted to a use other than as low/moderate income dwelling unit
as a direct result of activities assisted with funds provided under the Housing and Community
Development Act of 1974, as amended. All replacement housing will be provided within three (3)
years of the commencement of the demolition or rehabilitation relating to conversion.
Before obligating or expending funds that will directly result in such demolition or conversion,
the County of Louisa will make public and advise the state that it is undertaking such an activity
and will submit to the state, in writing, information that identifies:
1. A description of the proposed assisted activity;
2. The general location on a map and approximate number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as low/moderate-income
dwelling units as a direct result of the assisted activity;
3. A time schedule for the commencement and completion of the demolition or conversion;
4. The general location on a map and approximate number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units;
5. The source of funding and a time schedule for the provision of replacement dwelling units;
6. The basis for concluding that each replacement dwelling unit will remain a low/moderateincome dwelling unit for at least 10 years from the date of initial occupancy; and
7. Information demonstrating that any proposed replacement of dwelling units with smaller
dwelling units is consistent with the housing needs of low- and moderate- income households
in the jurisdiction.
The County of Louisa will provide relocation assistance to each low/moderate – income
household displace by the demolition of housing or by the direct result of assisted activities.
Such assistance shall be that provided under Section 104 (d) of the Housing and Community
Development Act of 1974, as amended, or the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended.
The County of Louisa’s FY 2013 project includes the following activities:
1. Housing rehabilitation and expansion of one (1) owner-occupied single family unit.
1 Woolfolk Avenue ● Post Office Box 160 ● Louisa, Virginia 23093
(540) 967-0401 ● (866) 325-4131
Attachment: Anti Displacement Plan Certification (1985 : CDBG Residential Anti-Displacement & Relocation Assistance Plan Certification)
4.9.c.a
Packet Pg. 100
4.9.c.a
3. Connect one (1) house to public wastewater system.
4. Clearance of all junk, debris, weeds, inoperable vehicles and dilapidated structures from
the individual properties.
The activities as planned will not cause any displacement from or conversion of occupiable
structures. As planned, the project calls for the use of existing right-of-way or easements to be
purchased or the acquisition of tracts of land that do not contain housing. The County of Louisa
will work with the grant management staff, engineers, project area residents, and the Department
of Housing and Community Development to insure that any changes in project activities do not
cause any displacement from or conversion of occupiable structures.
In all cases, an occupiable structure will be defined as a dwelling that meets local building codes
or a dwelling that can be rehabilitated to meet code for $25,000 or less.
_________________________________
Signature of Authorized Official
_________________________________
Date
(540) 967-0401 ● (866) 325-4131
Attachment: Anti Displacement Plan Certification (1985 : CDBG Residential Anti-Displacement & Relocation Assistance Plan Certification)
2. Substantial reconstruction of eight (8) owner-occupied single family units.
Packet Pg. 101
4.9.d
(ID # 1979)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ADOPT A LOCAL (SECTION 3) COUNTY BUSINESS
AND EMPLOYMENT PLAN FOR THE VIRGINIA COMMUNITY
IMPROVEMENT GRANT
Louisa County Earthquake Reconstruction Project requires adoption of a Local (Section
3) County Business and Employment Plan; and
WHEREAS, the plan specifically requires, to the greatest extent feasible, the
utilization of Section 3 businesses and low-income residents in carrying out all activities
related to this project; and
WHEREAS, the plan is attached.
Community Improvement Grant Local (Section 3) County Business and Employment
Plan.
A Copy, teste:
_______________________________
DOC ID: 1979
Page 1
Packet Pg. 102
COUNTY OF LOUISA
Local (Section 3) County Business and Employment Plan
1. The County of Louisa designates as its Section 3 Business and Employment Project Area the
County of Louisa.
2. The County of Louisa, its contractors, and designated third parties shall in utilizing
Community Development Block Grant (CDBG) funds utilize businesses and low-income
residents of the Section 3 County in carrying out all activities, to the greatest extent feasible.
The Grantee will request all contractors and subcontractors both construction and nonconstruction to verify their eligibility as a Section 3 Business. The Grantee will monitor for
Section 3 compliance all contracts in excess of $100,000 relative to new hires with a goal of
30% low income representation and subcontracting with a goal of 10% low income
representation.
3. In awarding contracts for construction and non-construction the County of Louisa, its
contractors, and designated third parties shall take the following steps to utilize businesses
which are located in or owned in substantial part by persons residing in the Section 3 County:
(a) The County of Louisa has identified the following contracts as necessary to complete
the CDBG activities.
1. General Contractor
(b) The County of Louisa shall identify through various and appropriate sources
including:
1. The Central Virginian (Section 3 County Newspaper of General Circulation) the
Section 3 Business concerns within the Section 3 County which are likely to
provide construction contracts and non-construction contracts for services which
will be utilized in the activities funded through the CDBG.
(c) The identified Section 3 Business concerns shall be included on bid lists used to
obtain bids, quotes or proposals for work which will utilize CDBG funds.
(d) To the greatest extent feasible the identified Section 3 Business concerns and any
other project area business concerns shall be utilized in activities which are funded
with CDBG assistance.
4. The County of Louisa and its covered contractors (those awarded a contract for $100,000 or
more) shall take the following steps to encourage the hiring of low-income persons residing
in the Section 3 County:
(a) The County of Louisa in consultation with its contractors (including design
professionals) shall ascertain the types and number of positions for both trainees and
employees which are likely to be used to conduct CDBG activities.
(540) 967-0401 ● (866) 325-4131
Attachment: County Business and Employment Plan (1979 : CDBG Local (Section 3) County Business & Employment Plan)
4.9.d.a
Packet Pg. 103
4.9.d.a
(c) The County of Louisa, its covered contractors, and subcontractors shall be required to
maintain a record of inquiries and applications by project area residents who respond
to advertisements, and shall maintain a record of the status of such inquires and
applications.
(d) To the greatest extent feasible, the County of Louisa, its covered contractors, and
subcontractors shall hire low-income project area residents (Section 3 Residents) in
filling training and employment positions necessary for implementing activities
funded by CDBG activities.
5. In order to document compliance with the above affirmative actions and Section 3 of the
Housing and Community Development Act of 1974, as amended, the County of Louisa shall
keep, and obtain from its covered contractors and subcontractors, Registers of Contractors,
Subcontractors and Suppliers and Registers of Assigned Employees for all activities funded
by the Block Grant. Such listings shall be completed and shall be verified by site visits and
employee interviews, crosschecking of payroll reports and invoices, and through audits if
necessary.
6. The County of Louisa, its covered contractors, and subcontractors shall designate a Section 3
Coordinator to ensure compliance with this regulation. The Section 3 Coordinator for the
Louisa County Earthquake Reconstruction Project shall be the Director of the
Fluvanna/Louisa Housing Foundation throughout the course of this active CDBG agreement.
7. The County of Louisa, its covered contractors, and subcontractors shall create and maintain a
Section 3 Directory of all Section 3 Business concerns within the geographic area that
perform the work needed to complete this community development agreement.
8. The County of Louisa shall report annually to DHCD on the numerical goals and dollar
amounts awarded to Section 3 Residents and Section 3 Business concerns using HUD form
60002.
(540) 967-0401 ● (866) 325-4131
Attachment: County Business and Employment Plan (1979 : CDBG Local (Section 3) County Business & Employment Plan)
(b) The County of Louisa shall advertise through the following sources:
1. The Central Virginian (Project Area Newspaper of General Circulation) the
availability of such positions with the information on how to apply.
Packet Pg. 104
4.9.e
(ID # 1978)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION DESIGNATING A RESPONSIBLE FEDERAL OFFICIAL FOR
THE VIRGINIA COMMUNITY IMPROVEMENT GRANT
WHEREAS, the County of Louisa has been offered and intends to accept federal
funds authorized under the Housing and Community Development Act of 1974, as
amended; and
WHEREAS, recipients of funding under the Act are required to formally
designate an individual who assumes the role of "responsible federal official" and who
assumes the responsibility for environmental review, decision making, and action
pursuant to the National Environmental Policy Act (NEPA) and the implementing
regulations, including signing the required Request For Release Of Funds &
Certification; and
WHEREAS, the Responsible Federal Official will sign the Request for Release
of Funds and Certification, which certifies that the County of Louisa has carried out its
environmental review and decision-making responsibilities under NEPA and requests
that the Commonwealth of Virginia releases the grant money. The Certification will
become part of the required Environmental Review Record.
that the Louisa County Board of Supervisors hereby designates the County Administrator
as the Responsible Federal Official for the County of Louisa.
A Copy, teste:
_______________________________
DOC ID: 1978
Page 1
Packet Pg. 105
4.9.f
(ID # 1977)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ADOPT A GRIEVANCE PROCEDURE FOR THE
VIRGINIA COMMUNITY IMPROVEMENT GRANT
Louisa County Earthquake Reconstruction Project requires adoption of a Grievance
Procedure; and
WHEREAS, the procedure specifically outlines the process for filing a complaint
regarding discrimination; and
WHEREAS, the procedure is attached.
Community Improvement Grant Grievance Procedure.
A Copy, teste:
_______________________________
DOC ID: 1977
Page 1
Packet Pg. 106
4.9.f.a
COUNTY OF LOUISA
The County of Louisa has adopted an internal grievance procedure providing for prompt and
equitable resolution of complaints alleging any action prohibited by the Department of Housing
and Urban Development's (HUD) (24 CFR 8.53(b) implementing Section 504 of the
Rehabilitation Act of 1973, as amended (29 USC 794). Section 504 states, in part, that "no
otherwise qualified handicapped individual . . . shall solely by reason of his handicap, be
excluded from the participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance. . . ."
Complaints should be addressed to: Director of Human Resources, Human Resources
Department, 1 Woolfolk Avenue, Post Office Box 160, Louisa, Virginia 23093, (540) 967-0401,
who has been designated to coordinate Section 504 compliance efforts.
1.
A complaint should be filed in writing or verbally contain the name and address of the
person filing it, and briefly describe the alleged violation of the regulations.
2.
A complaint should be filed within 10 days after the complainant becomes aware of the
alleged violation. (Processing of allegations of discrimination occurring before this
grievance procedure was in place will be considered on a case-by-case basis.)
3.
An investigation, as may be appropriate, shall follow a filing of a complaint. The
investigation will be conducted by the Director of Human Resources. These rules
contemplate informal but thorough investigations, affording all interested persons and
their representatives, if any, an opportunity to submit evidence relevant to a complaint.
Under 24 CFR 8.53(b), the County of Louisa need not process complaints from
applicants for employment or from applicants for admission to housing.
4.
A written determination as to the validity of the complaint and description of resolution,
if any, shall be issued by the Director of Human Resources and a copy forwarded to the
complainant no later than 30 days after its filing.
5.
The Section 504 coordinator shall maintain the files and records of the County of Louisa
relating to the complaints filed.
6.
The complainant can request a reconsideration of the case in instances where he or she is
dissatisfied with the resolution. The request for reconsideration should be made within
10 days to the County Administrator.
7.
The right of a person to a prompt and equitable resolution of the complaint filed
hereunder shall not be impaired by the person's pursuit of other remedies such as the
filing of a Section 504 complaint with the Department of Housing and Urban
(540) 967-0401 ● (866) 325-4131
Attachment: Grievance Procedure (1977 : CDBG Grievance Procedure)
Grievance Procedure
Packet Pg. 107
4.9.f.a
Development. Utilization of this grievance procedure is not a prerequisite to the pursuit
of other remedies.
These rules shall be construed to protect the substantive rights of interested persons, to
meet appropriate due process standards and to assure that the County of Louisa complies
with Section 504 and the HUD regulations.
Attachment: Grievance Procedure (1977 : CDBG Grievance Procedure)
8.
(540) 967-0401 ● (866) 325-4131
Packet Pg. 108
4.9.g
(ID # 1976)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ADOPT A NON-DISCRIMINATION PLAN FOR THE
Louisa County Earthquake Reconstruction Project requires adoption of a NonDiscrimination Policy; and
WHEREAS, the policy specifically prohibits discrimination on the basis of race,
age, handicap, creed, religion, color, sex, or national origin; and
WHEREAS, the policy is attached.
Community Improvement Grant Non-Discrimination Policy.
A Copy, teste:
_______________________________
DOC ID: 1976
Page 1
Packet Pg. 109
4.9.g.a
COUNTY OF LOUISA
The County of Louisa or any employee thereof will not discriminate against an employee or
applicant for employment because of race, age, handicap, creed, religion, color, sex, or national
origin. Administrative and Personnel officials will take affirmative action to insure that this
policy shall include, but not be limited, to the following: employment, upgrading, demotion or
transfer; rates of pay or other forms of compensation; and selection for training.
Duly adopted at the regular meeting of the Louisa County Board of Supervisors on September 4,
2012.
_________________________________
Attachment: Non-Discrimination Policy (1976 : CDBG Non-Discrimination Policy)
Non-Discrimination Policy
Do Not Remove Prior to December 2014
(540) 967-0401 ● (866) 325-4131
Packet Pg. 110
4.9.h
(ID # 1975)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ADOPT A PROGRAM INCOME PLAN FOR THE
Louisa County Earthquake Reconstruction Project requires adoption of a Program
Income Plan; and
WHEREAS, the Plan specifically requires that any program income generated
from this project be used to benefit low-to moderate-income resident of Louisa County;
and
WHEREAS, the plan is attached.
Community Improvement Grant Program Income Plan.
A Copy, teste:
_______________________________
DOC ID: 1975
Page 1
Packet Pg. 111
4.9.h.a
COUNTY OF LOUISA
Virginia Community Improvement Grant
Program Income Plan
Louisa County
Project Name: Earthquake Reconstruction Project
Date: 9/4/2012
Contract#: 12-UN-25
OBJECTIVE: The expenditure of active and inactive program income generated from the
Urgent Need Earthquake Reconstruction Project in a manner that will directly benefit low- to
moderate-income residents of Louisa, County Virginia.
1. ACTIVITIES: Housing rehabilitation and associated activities.
Active program income: Active income is income received as a result of program activities
prior to administrative closeout of the CDBG Grant Agreement. If the total exceeds $25,000
in any of the successive 12-month period of the CDBG Grant Agreement, the funds shall be
used to reduce drawdowns for eligible project expenses. If the amount does not reach
$25,000, it will be accumulated and used for eligible project costs in excess of the Project
Budget with the permission of DHCD. Active income on-hand at the end of the project will
be used to reduce drawdowns or returned to DHCD. Active income will be used for the same
CDBG activities as approved in the CDBG Grant Agreement.
Inactive program income: Inactive income is all revenue received as a result of CIG
activities after Administrative Closeout. Income shall be used to continue the same eligible
CIG activities as long as LMI households in the project area have unmet needs. After all
needs are met in the project area, inactive income will be used for the following purposes:
a) To rehabilitate owner-occupied homes, including any necessary construction, exceptions,
CRSC expenditures; demolition and clearance/debris removal;
Attachment: Program Income Plan (1975 : CDBG Program Income Plan)
Grantee:
b) Install well and septic systems when existing systems are substandard or failing.
Associated costs may include, but are not limited to any necessary surveys, engineering
designs, and rehab specialist work. All new wells will be drilled, tested and approved.
Payment will be made for only one (1) well, regardless of the number of wells drilled.
All old wells will be appropriately abandoned. Pump and haul systems will not be
funded. Funds will not be used to install connections to mobile home parks without prior
DHCD approval;
c) Funds may be added to an existing housing rehabilitation as a loan and/or grant to subsidize
any valid “change order” when the needed change order exceeds the DHCD cost limits;
(540) 967-0401 ● (866) 325-4131
Packet Pg. 112
4.9.h.a
d) Funds may be added to an existing housing rehabilitation to cover the cost of additional
temporary relocation costs with prior DHCD approval;
e) Funds may be added to an existing housing rehabilitation for the purchase of DHCD-required
insurance and VDH-required alternative septic maintenance agreements;
g) When property becomes “Non-occupancy,” which means that the intended beneficiary or
beneficiaries have vacated the unit for 3 or more consecutive months due to transfer of
property, abandonment, institutionalization, death or any other reason; inactive program
income will be used funds will be used to board up the house, pay the homeowner’s insurance,
any required septic system maintenance agreement, and do those repairs necessary to maintain
the integrity of the house until the heir(s) of the house can be identified. Afterwards, these
costs will be the responsibility of the heir(s). If no heir(s) can be identified or if all heirs
legally waive their claim to the house, funds can be used for these costs and those necessary to
market the house so it can be sold to a new low- and moderate-income household who will
assume the outstanding IPR loan. This is in addition to those costs identified elsewhere in the
Program Income Plan to assist in the homeownership creation. It is assumed that
homeownership creation will be done within six months;
h) Inactive program income may be used for actual administrative costs. At the time the program
income is expended, 10 percent of the expended program income may be allocated for
administrative purposes; and
i) Up to $5 per loan per month as a service fee to offset the cost of loan collection.
Program income will be used only for applicants whose household incomes are at or below
80% of the County’s median income.
2. TIME FRAME: Briefly outline the TIME FRAME during which the project will be carried
out and completed.
Program income covered by this plan will be derived from a zero percent interest loan with
repayment over an estimated average of a 15 year period for all rehabilitation and substantial
reconstruction projects.
f) Funds may be loaned to first-time homebuyers for down payment assistance (up to 50%
match), reasonable closing costs normally associated with the purchase of a home (including
paying discount points to the lender), principal write-down assistance and mortgage insurance.
Payments will only be made directly to the financial institution supplying the mortgage;
3. PROJECT AREA: Identify the project area in which activities will be carried out. Indicate
where inactive program income will be spent after all of the needs in the project area are met.
All projects funded with program income generated from the Urgent Need Earthquake
Reconstruction Project will be used to make whole low- and moderate-income households
impacted by the August 23, 2011, 5.8 magnitude earthquake until there is no more need.
Thereafter, the projects will be located within Louisa County.
(540) 967-0401 ● (866) 325-4131
Packet Pg. 113
4.9.h.a
4. FUNDS TO BE AVAILABLE:
1) Total Projected Program Income for Next 20 Years: $23,200 (including interest)
2) # of Years Until Payback Complete for Each Loan: 15
3) If Revolving Loan Program, # of Years Until Payback Complete:
Year 1 $800
Year 11 $1,600
Year 2 $1,600
Year 12 $1,600
Year 3 $1,600
Year 13 $1,600
Year 4 $1,600
Year 14 $1,600
Year 5 $1,600
Year 15 $1,600
Year 6 $1,600
Year 16 $
Year 7 $1,600
Year 17 $
Year 8 $1,600
Year 18 $
Year 9 $1,600
Year 19 $
Year 10 $1,600
Year 20 $
5. DECISION MAKING: Briefly state who will decide on the use of the Program Income, how
that decision will be made, and what oversight will be used to assure that this plan is
followed.
The Project Management Team will decide on the use of Active Program Income and the
Fluvanna/Louisa Housing Foundation will decide on the use of inactive program income,
based upon the Program Design guidelines. Louisa County will receive semi annual
financial reports showing all income earned and expended. The Fluvanna/Louisa Housing
Foundation will approve and track all applications and contracts and ensure proper
documentation of the usage of funds. Requests will be submitted to and reviewed by the
Board at its monthly meetings. Majority vote will be required to approve the use of the
funds. A list of the current Board members is attached.
4) Payback Schedule Total Principle and Interest:
6. ADMINISTRATION: Briefly state who will manage the Program Income funds, who will
implement the activities and how the activities will be carried out.
The Fluvanna/Louisa Housing Foundation will be responsible for receiving direct loan
payments. The funds will be deposited in interest-bearing escrow account and identified as
revenue or expenditure. Funds will be accounted for separately on the Fluvanna/Louisa
Housing Foundation balance sheet. Program income exceeding $25,000 in one (1) year will
be reported to DHCD’s Fiscal Analyst regarding receipt and expenditure.
(540) 967-0401 ● (866) 325-4131
Packet Pg. 114
4.9.h.a
Records will be kept on a twelve-month contract year basis. Records will show the amounts
due and received monthly by client’s name, separated by active/inactive and by contract
number, and the income expended annually. Copies of source documentation will be placed
in the appropriate client file.
I certify that this is the plan of this locality for use of income derived from the Community
Improvement Grant Program after the current contract expires. I further certify that the
governing body Board fully intends to carry out this plan, to oversee its implementation and
assures that no other use of these funds will be allowed. I certify that this locality will budget
program income funds in a separate, distinct account and will maintain records documenting the
use of those under the Home Investment Partnerships Act, as amended and Title I of the Housing
and Community Development Act of 1974, as amended. I understand that the Virginia
Department of Housing and Community Development may review the receipt and expenditure of
program income funds.
_________________________________
_________________________________
Date
(540) 967-0401 ● (866) 325-4131
The Fluvanna/Louisa Housing Foundation will implement the activities in accordance with
the Project Management Plan, the Program Design and the Grant Management Manual. The
VA Procurement Act will be followed. The Fluvanna/Louisa Housing Foundation and
Louisa County will ensure compliance.
Packet Pg. 115
4.9.i
(ID # 1984)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION RESOLUTION IN SUPPORT OF VDOT BRIDGE REPAIR ON
ROUTE 695 (HAMILTON ROAD, GREEN SPRINGS DISTRICT)
WHEREAS, Route 695 (Hamilton Road) is located within the County of Louisa,
Green Springs District, which is primarily agricultural in nature; and,
WHEREAS, agricultural and residential uses require safe and reliable access to
property for emergency services, police response, school buses, tractors and farm
implements, delivery trucks and motor vehicles; and,
WHEREAS, the Bridge on Route 695 has been scheduled by the Virginia
Department of Transportation (VDOT) for repair and replacement to repair severe
structural deterioration, deficiencies, and an unsafe condition; and,
WHEREAS, residents living in the Green Springs District depend on travel and
clear thoroughfare of the Bridge on Route 695; and,
WHEREAS, it is the opinion of the Board of Supervisors that the need for the
public to have a clear, safe and reliable thoroughfare on 695 within the Green Springs
District, is in the best interest of public safety, travel and agricultural commerce within
the County;
NOW, THEREFORE BE IT RESOLVED, on this 4th day of September, 2012,
the Louisa County Board of Supervisors hereby resolves as a matter of public safety,
travel, and agricultural commerce, to support the scheduled VDOT repair/replacement of
the Bridge located on Route 695 (Hamilton Road), Green Springs District, Louisa
County, in accordance with the laws, rules and regulations governing actions of this type
by VDOT.
A Copy, teste:
______________________________
Robert C. Dube’, Clerk
A Copy, teste:
DOC ID: 1984
Page 1
Packet Pg. 116
4.9.i
_______________________________
DOC ID: 1984
Page 2
Packet Pg. 117
4.9.j
(ID # 1973)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO ACCEPT TILLAR LANE IN THE SHELTON
SUBDIVISION INTO THE SECONDARY SYSTEM OF HIGHWAYS IN LOUISA
COUNTY, VIRGINIA
WHEREAS, the eligible streets described below, fully incorporated herein by
reference, are shown on plats recorded in the Clerk’s Office of the Circuit Court of
Louisa County; and
WHEREAS, the street described below in Shelton Subdivision has been
developed in Louisa County and the developer has constructed the streets in accordance
with the plans submitted to and approved by the Virginia Department of Transportation
and the streets have been inspected by the Office of the Resident Administrator and found
to be acceptable in the State Highway System.
NOW, THEREFORE BE IT RESOLVED, on this 4th day of September, 2012,
that the Louisa County Board of Supervisors hereby requests that the Virginia
Department of Transportation adds the following described road to the Secondary System
of State Highways of Louisa County, Virginia pursuant to Section 33.1-229 of the Code
of Virginia, as amended and the Subdivision Street Requirements:
►
Tillar Lane, State Route Number 1133
Old Route Number: 0
From: Route 522
To: South to end of cul de sac, a distance of: 0.65 Miles
Recordation Reference: Plat Book 8, Page 2415
Right of Way Width (feet) = 50 ft
BE IT FURTHER RESOLVED, that the Board guarantees a clear and
unrestricted right-of-way and any necessary easements for cuts, fills and drainage; and
BE IT YET FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
DOC ID: 1973 A
Page 1
Packet Pg. 118
4.9.j
A Copy, teste:
_______________________________
DOC ID: 1973 A
Page 2
Packet Pg. 119
4.9.j.a
In the County of Louisa
By resolution of the governing body adopted September 4, 2012
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
Signed (County Official): ____________________________________________
Report of Changes in the Secondary System of State Highways
Project/Subdivision Shelton Subdivision
Type Change to the Secondary System of State Highways:
Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change:
New subdivision street
Pursuant to Code of Virginia Statute:
§33.1-229
Street Name and/or Route Number
t
Tillar Lane, State Route Number 1133
Old Route Number: 0
l
From: Rte 522
To: South to end of cul de sac, a distance of: 0.65 miles.
Recordation Reference: PB 8, Page 2415
Right of Way width (feet) = 50
Attachment: Shelton Subdivision AM-4 3 (1973 : Acceptance of Tillar Lane in the Shelton Subdivision)
A Copy Testee
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: September 4, 2012 Page 1 of 1
Packet Pg. 120
4.9.k
(ID # 1971)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO TRANSFER THE BUDGETED COST OF THE ASSISTANT
COUNTY ATTORNEY FROM THE HUMAN SERVICES BUDGET TO THE
COUNTY ATTORNEY'S BUDGET
WHEREAS, the Assistant County Attorney position was initially budgeted
within the Human Services Department (DHS) for the purposes of state cost sharing; and
WHEREAS, the Commonwealth has since notified the County that, while
contracted legal services for DHS cases are reimbursable with state funding, direct
employment of legal staff is not permitted in Human Services departments; and
WHEREAS, there is no net change in the budget and the County will still recover
the aforementioned state funding when these costs are budgeted elsewhere and
billed/allocated to DHS.
NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September, 2012,
that the Louisa County Board of Supervisors hereby resolves to transfer $97,136 from the
Department of Human Services Budget (GL#4-201-53100-3150) to the County
Attorney's Personnel Budget as follows:
GL# 4-100-12210-1100:
GL# 4-100-12210-2100:
GL# 4-100-12210-2210:
GL# 4-100-12210-2220:
GL# 4-100-12210-2400:
GL# 4-100-12210-2750:
$80,000
$6,120
$10,328
$240
$384
$64
A Copy, teste:
_______________________________
DOC ID: 1971
Page 1
Packet Pg. 121
4.9.l
(ID # 1970)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION PROCLAIMING SEPTEMBER 16-22, 2012 AS “CHILD
PASSENGER SAFETY WEEK AND SEPTEMBER 22 AS “NATIONAL SEAT
CHECK SATURDAY”
WHEREAS, every day in 2010, an average of two children age 12 and younger
were killed and an average of 345 were injured as occupants in motor vehicle traffic
crashes and for children ages 1 through 13, it is the leading cause of death; and
WHEREAS, today, all 50 States require that children be restrained in motor
vehicles. Research shows car seats reduce the risk of fatal injury by 71% for children
younger than 1 and by 54% for children 1 to 4 years old. We also know they are most
effective when installed and used correctly. Sadly, nearly three out of four car seats are
not used or installed properly. Starting now, we must work together to prevent these
unnecessary deaths and injuries; and
WHEREAS, Louisa County is committed to working closely with our partners
and safety advocates, educating parents and caregivers about child seat safety and to
encourage everyone to take advantage of a car seat inspection station for the County’s
children’s very best protection. Appointments are available at Louisa County’s inspection
station, located at 83 Rescue Lane, Louisa, VA or by contacting the Sheriff’s Office at
(540) 967-1234.
NOW, THEREFORE, BE IT RESOLVED, on this 4th day of September, 2012,
that the Louisa County Board of Supervisors does hereby proclaim September 16-22 as
“Child Passenger Safety Week” and September 22th as “National Seat Check Saturday".
A Copy, teste:
_______________________________
DOC ID: 1970 A
Page 1
Packet Pg. 122
4.9.m
(ID # 1967)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO
THE SHERIFF'S OFFICE FOR K-9 PROGRAM
WHEREAS, a catfish tournament to benefit the K-9 program was held on
Saturday, August 4; and
WHEREAS, June Caputi and Mount Olivet Baptist Church
donations to the Louisa County Sheriff's Office for the K-9 program;
recently gave
WHEREAS, this funding, of $1,415, has been provided to the Sheriff's Office to
be used towards the purchase of a new K-9; and
WHEREAS, this funding was not included in the Fiscal Year 2013 budget and
needs to be appropriated at this time.
that the Louisa County Board of Supervisors hereby authorizes a supplemental
appropriation in the amount of $1,415.00 to the Louisa County Sheriff's Office for the
purchase of a new dog for the K-9 program (GL # 4-100-31200-5876). The source of
this funding is Misc. Revenue, Gifts and Donations - K-9 Program (GL # 3-100-189900001-001).
A Copy, teste:
_______________________________
DOC ID: 1967 C
Page 1
Packet Pg. 123
4.10.a
(ID # 1980)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO APPROVE THE BILLS FOR THE MONTH OF AUGUST
2012 (FY12)
WHEREAS, the Louisa County Board of Supervisors, by a resolution adopted
May 16, 2011, approved the budget for the County of Louisa for the Fiscal Year 20112012; and
WHEREAS, the Louisa County Board of Supervisors, by resolution,
appropriated funds to be expended during the Fiscal Year 2011-2012 on June 6, 2011,
December 19, 2011 and on March 5, 2012, in accordance with the approved budget; and
WHEREAS, the checks listed for the month of August 2012 (FY12) represent
payments of invoices which are within the original appropriated amounts and/or
supplemental appropriated amounts.
that the Louisa County Board of Supervisors hereby approves the bills for the month of
August 2012 (FY12) for the County of Louisa and are hereby approved for payment for
the County of Louisa in the amount of $69,820.03.
A Copy, teste:
_______________________________
DOC ID: 1980
Page 1
Packet Pg. 124
4.10.a.a
COUNTY OF LOUISA
CHECK TRANSMITTAL SHEET
August 15, 2012
TOTAL VENDOR CHECKS
Amount
78886 - 78913
78914 - 78917
$
$
67,199.53
2,588.00
78918 - 78919
$
32.50
$
69,820.03
MANUAL CHECKS – on reports
TOTAL MANUAL CHECKS ON REPORTS
$
TOTAL AMOUNT ON REPORTS
$
-
69,820.03
PREVIOUSLY APPROVED
MANUAL CHECKS NOT ON REPORT
TOTAL CHANGES ON REPORTS
$
TOTAL AMOUNT FOR APPROVAL - August 15 (FY12)
`
$
-
Attachment: TRANS SUMM AUG 15 (FY12) [Revision 1] (1980 : 9/4/2012 Bills Approval - FY12)
Check Numbers
VENDOR FUND 100 (O & M)
SPECIAL FUND 205 (CSA)
SPECIAL FUND 210 (FORFEITURE)
SPECIAL FUND 213 (LAW LIBRARY)
SPECIAL FUND 225 (REV RECOVERY)
SPECIAL FUND 303 (CIP)
LANDFILL FUND 505
69,820.03
SUBMITTED BY LORI LYONS
DATE SUBMITTED: 8/30/2012
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4.10.a.b
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Packet Pg. 129
012
4.10.b
(ID # 1948)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO APPROVE THE BILLS FOR AUGUST 2012 (FY13)
WHEREAS, the Louisa County Board of Supervisors, by a resolution adopted
June 4, 2012, approved the budget for the County of Louisa for the Fiscal Year 20122013; and
WHEREAS, the Louisa County Board of Supervisors, by resolution,
appropriated funds to be expended during the Fiscal Year 2012-2013 on June 18, 2012, in
accordance with the approved budget; and
WHEREAS, the checks listed for the month of August 2012 (FY13) represent
payments of invoices which are within the original appropriated amounts and/or
supplemental appropriated amounts.
that the Louisa County Board of Supervisors hereby approves the bills for the month of
August 2012 (FY13) for the County of Louisa and are hereby approved for payment for
the County of Louisa in the amount of $1,075,692.86.
A Copy, teste:
_______________________________
DOC ID: 1948 A
Page 1
Packet Pg. 130
4.10.b.a
COUNTY OF LOUISA
August 16, 2012
TOTAL VENDOR CHECKS
Amount
78920 - 79132,79156
79133 - 79154
$
$
294,025.71
105,554.41
79155
79157 - 79158
79159 - 79162
$
$
$
1,075.27
255,802.66
1,598.22
$
658,056.27
$
$
-
658,056.27
PREVIOUSLY APPROVED
$
TOTAL AMOUNT FOR APPROVAL - August 16 (FY13)
`
$
-
Attachment: TRANS SUMM AUG 16 (FY13) [Revision 1] (1948 : 9/4/2012 Bills Approval (FY13))
Check Numbers
LANDFILL FUND 505
658,056.27
Packet Pg. 131
4.10.b.b
COUNTY OF LOUISA
August 30, 2012
Amount
79183 - 79342
79343 - 79358
$
$
294,070.69
45,181.58
79359
79360 - 79363
$
$
1,975.85
73,530.38
$
414,758.50
$
$
931.00
1,947.09
$
2,878.09
$
417,636.59
TOTAL VENDOR CHECKS
8/20/2012 Wire Trans City of Guntersville - Portable Decontamination Showers
8/23/2012 Online Pmt Bank of America - Pcard payment
PREVIOUSLY APPROVED
$
TOTAL AMOUNT FOR APPROVAL - August 30
`
$
-
Attachment: TRANS SUMM AUG 30 [Revision 1] (1948 : 9/4/2012 Bills Approval (FY13))
Check Numbers
LANDFILL FUND 505
417,636.59
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4.11.a
County of Louisa
Louisa County Office Building
Monday, August 6, 2012
6:00 PM
CALL TO ORDER
Attendee Name
Willie L. Harper
Richard A. Havasy
Tommy J. Barlow
Fitzgerald A. Barnes
Daniel W. Byers
Willie L. Gentry, Jr.
Troy J. Wade
Title
Mineral District Supervisor, Chairman
Green Springs District Supervisor, Vice-Chairman
Mountain Road District Supervisor
Patrick Henry District Supervisor
Jackson District Supervisor
Cuckoo District Supervisor
Louisa District Supervisor
Status
Present
Present
Present
Present
Present
Present
Present
Arrived
6:00 p.m.
6:00 p.m.
6:00 p.m.
6:00 p.m.
6:00 p.m.
6:00 p.m.
6:00 p.m.
Others Present: Robert Dubé, County Administrator; Dale Mullen, County Attorney; Christian
Goodwin, Finance Director; David Holtzman, Senior Planner; Bob Hardy, Director of
Information Technology; Keith Greene, Fire Chief; Andy Wade, Director of Economic
Development; Sherry Vena, Human Resources Director; Dr. Pettit, School Superintendent, and
Alexandra Dixon, Deputy Clerk, Administration
INVOCATION
Mr. Havasy led the invocation, followed by the Pledge of Allegiance.
ADOPTION OF AGENDA
On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a vote of 7-0, the
Board voted to adopt the August 6, 2012 agenda, as amended, with the following changes:
-
Added a school presentation regarding kindergarten numbers
Added employee introduction
To amend resolution to adopt the safe harbor policy section (FLSA) of the employee
handbook
Added a discussion on delinquent taxpayers
Added a resolution for budget transfer the Louisa County Water Authority
Added discussion of personnel
Minutes Acceptance: Minutes of Aug 6, 2012 6:00 PM (Minutes Approval)
Chairman Harper called the August 6, 2012 regular meeting of the Louisa County Board of
Supervisors to order at 6:00 p.m.
PRESENTATION
Presentation - 2012 Interns
Ms. Vaughn started off by thanking the Board for their support of this year’s internship program.
Ms. Vaughn stated the internship program is a highly visible and successful program and is
designed to be a representation of a real world experience, and was proud to be given the
opportunity to offer the program to the students. Ms. Vaughn also thanked the sponsors for their
willingness to challenge the interns, and the interns for meeting those challenges.
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The students introduced themselves to the Board and gave a brief background on their duties and
responsibilities as an intern for the summer.
The Board stated they were glad the students were given the opportunity to participate in this
year’s internship program and hopes they will use the tools they learned this summer to apply
towards their future endeavors.
Presentation - Employee Recognition
Mr. Gentry recognized Louisa County Parks and Recreation for receiving VACo’s Best
Achievement Award for their "Teen Quest Special Program".
Employee Introduction
Mr. Mullen introduced Gladys Yates the new Assistant County Attorney who came to us from
Sands Anderson and prior to that she was the Assistant City Attorney in Lynchburg and
Roanoke. Mr. Mullen stated Ms. Yates received her law degree from Washington and Lee and
her B.A. in communications and rhetoric from the University of Virginia (UVA).
Presentation - Recognizing Conner Waldron as the 2012 Educator of the Year in Louisa
County
Mr. Dubé recognized Conner Waldron for being awarded the 2012 Educator of the Year. The
Board presented Ms. Waldron with a framed resolution of her achievement.
CITIZEN'S INFORMATION PERIOD - 6:30 P.M.
Betty Smart, Mountain Road District expressed her concerns with the amount of time it took the
rescue squad to arrive to her place after placing a call of emergency for her husband who was
experiencing severe chest pains. Ms. Smart stated that with the amount of time it took the rescue
squad to arrive, and the preparation to get her husband into the vehicle, she could have already
been at the hospital.
Bill Murphy, Mineral District, addressed the Board regarding the excessive boat noise out at the
lake and would like the Board to consider amending the Louisa County Code to include
regulation of noise on the Lake.
Mr. Dubé recognized Ms. Lori McLaughlin, Ms. Paula Groome-Turney, and Mr. Roy “Snake”
McGhee for their years of service to the County. The Board presented each employee with a
Certificate of Appreciation for their service.
James "Jim" Kogle, Mineral District, also expressed his concerns with the excessive noise from
water craft, but also had concerns with the noise of larger boats that seems to have increased over
the past few years. Mr. Kogle encouraged the Board to revisit the County noise ordinance, so
that one could be established for the lake.
David Shalloway, Patrick Henry District, stated he operates a home business, after receiving a
Home Occupation from the Zoning Department, which has grown into a full time job and would
like to hire an employee, but the definitions within the Home Occupation do not apply to the
expansion of his business, so he applied for a Conditional Use Permit (CUP). Mr. Shalloway
stated the Zoning Department felt that the CUP was too much for his business so they requested
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he propose an amendment be made to the Home Occupation definitions.
Ms. Coretta Ezzell, Mountain Road District, addressed the Board regarding Dusty Road. Ms. Ezzell
stated she has discussed some of the traffic and hazard issues on Dusty Road before to the Board, but
is back to seek assistance on how the residents could bring the road into VDOT’s regulations.
PRESENTATIONS (Continued)
Dr. Pettit thanked the Board of Supervisors for offering the internship program to the students
this year and recognizing Ms. Waldron for her achievement. Dr. Pettit addressed the Board to
request the advertisement and hire of three teacher positions, if needed, for the 2012 school year.
Dr. Pettit mentioned during the budget season they anticipated for a larger group of
kindergartens coming into the 2012 school year, but at that time the number of students were not
significantly larger than the previous school years, however, in the past two weeks a large
number of kindergarten students have enrolled making it a greater need for the additional
kindergarten teachers.
The Board asked questions about the student to teacher ratio and discussed the appropriate needs
of the additional teachers.
On the motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, The
Board approved to hire three additional teachers, as needed.
Presentation - VDOT Quarterly Update
Mr. DeNunzio, Acting Charlottesville Residency Manager for VDOT, presented the VDOT
quarterly update, which included a summary on special issues, current and future projects,
construction and maintenance activities, and traffic engineering studies for the County of Louisa.
Mr. DeNunzio reported that secondary and primary mowing operations are underway and the
issues regarding the Route 522 pavement reflectors are currently being reviewed.
Mr. Wade asked why the speed reduction on Range Rd., which was requested by the residents,
was denied. Mr. DeNunzio stated that based off of the VDOT requirements, Range Rd. is not a
candidate for a speed reduction.
There were several questions and requests in regards to the safety of the roads in the county.
PUBLIC HEARINGS - 7:00 P.M.
School Presentation Regarding Kindergarten Numbers
Resolution - To Approve Amendments to the Louisa County Zoning Ordinance for
Telecommunications Regulations and Fees
Mr. Holtzman presented the draft amendments for telecommunications regulations and fees
which is intended to clarify allowed uses and height limits for wireless communications
facilities; eliminate any provisions of the telecommunications article that may not be in
accordance with federal law; and ensure that the Zoning Ordinance, including the Schedule of
Fees, make it as simple and affordable as possible to provide wireless services in the county.
The Board asked questions in regards to the height restrictions, minimum lot requirements, and
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how our ordinance compares to other surrounding localities as well as discussing way to reduce
review costs.
Mr. Harper opened the public hearing.
Mr. Wayne Jones, Mineral District, addressed the Board regarding the telecommunications
review and stated he is opposed to the proposed increase of fees and asked the Board to postpone
action until the citizens have had adequate time to review the proposed amendments.
With no one (else) wishing to speak, Mr. Harper closed the public hearing and brought it back to
the Board for discussion
Several Board members stated they are not in support of the proposed amendment as presented
and would like staff to consider making changes, specifically to the telecommunications
regulations, Sec. 86-483.
On the motion of Mr. Barnes, Seconded by Mr. Wade, Which carried by a vote of 7-0,
the Board voted to postpone action on the proposed amendments until a fee structure is revisited
and to come back for discussion within 60 days.
Resolution - To Approve Amendments to the Louisa County Zoning Ordinance for
Temporary Family Health Care Structures
There were no questions or discussion prior to the opening of the Public Hearing.
Mr. Harper opened the public hearing. With no one (else) wishing to speak, Mr. Harper closed
the public hearing and brought it back to the Board for discussion.
On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0,
the Board voted to adopt the resolution as presented.
Mr. Larry Zempke, Mineral District, addressed the Board regarding the lack of
telecommunications towers in the county asked if the Board could spend more time reviewing
the proposed amendments to see if it will be an advantage or disadvantage to the citizens of
Louisa.
Resolution - To Approve Amendments to the Louisa County Zoning Ordinance Regarding
Waivers
There were no questions or discussion prior to the opening of the Public Hearing.
On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a vote of 7-0, the
Board voted to adopt the resolution as presented.
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Resolution - To Approve Amendments to the Louisa County Zoning Ordinance Regarding
Side and Rear Setbacks on Lake Anna
Mr. Barlow stated he felt that this amendment should apply to all property in Louisa County not
just property at Lake Anna.
Mr. Byers asked if this amendment would impact Dominion's review process. Mr. Holtzman
stated if the structure were to cross over Dominion's easement, the review process would still be
the same.
On the motion of Mr. Gentry, seconded by Mr. Barlow, which carried by a vote of 7-0,
the Board voted to adopt the resolution as presented.
OLD BUSINESS
Discussion - Update - Future Planning Working Groups
Mr. Dubé updated the Board on the Future Planning Working Groups and stated they did not
receive the citizen engagement they had hoped for, so instead of seven working groups it has
been amended to three. Mr. Dubé stated the three working groups are school and general county
functions, public safety, and finance, and he is hoping to start scheduling these meeting in the
near future.
The Board discussed ways to encourage more citizens to become involved with the working
group.
Resolution - For Local Governing Body Concurrence with School Division Electing to Pay
the VRS Board-Certified Rate
On the motion of Mr. Havasy, seconded by Mr. Barnes, which carried by a vote of 7-0, the
Board approved the resolution as presented.
Resolution - To Re-appropriate FY12 Funding for LCPS CIP Project
Dr. Pettit stated the FY11 Capital Improvement Plan (CIP) included budget funding for the
replacement of the Trevilians Elementary School gym floor in the amount of $40,000, however,
the August 2011 earthquake forced a delay on the project and the funds were not spent and
remain in the CIP fund balance. Dr. Pettit is requesting for those funds to be re-appropriated
because the gym floor still requires replacement.
The Board discussed and asked questions regarding the life expectancy of the gym floor. Dr.
Pettit stated Trevilians Elementary School opened in 1987 and those floors have never been
replaced.
On the motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0,
the Board approved the resolution as presented.
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NEW BUSINESS
Resolution - To Adopt Administrative an Update to the Employee Handbook
Mr. Harper stated they are only addressing the changes to the Safe Harbour Policy Section
(FLSA) of the employee handbook.
The Board asked questions regarding the purpose behind the amended changes.
Discussion - Renewal of the Mt. Road Agricultural and Forestal District
On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board
approve the renewal of Mt. Road Agricultural and Forestal Districts.
Resolution - To Proceed with Selected Fiscal Year 2013 CIP Projects for Louisa County
Public Schools
The Board discussed and asked questions regarding the fleet maintenance, management, and life
span.
Mr. Forest mentioned the State has increased the life expectancy of the buses from 12 to 15
years; however maintaining a bus of that age or greater has become more difficult.
On the motion of Mr. Barnes, Seconded by Mr. Gentry, which carried by a vote of 7-0,
the Board approved the resolution as presented.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVED [UNANIMOUS]
Fitzgerald A. Barnes, Patrick Henry District Supervisor
Willie L. Gentry Jr., Cuckoo District Supervisor
Barlow, Barnes, Byers, Gentry Jr., Harper, Havasy, Wade
Resolution - To Proceed with Select CIP Projects - Sheriff's Office Vehicle Replacements
Mr. Goodwin stated the Sheriff's Office has obtained pricing on the state contract for five Dodge
Chargers at $23,085 each for a total expenditure of $115,425, and would like authorization to
proceed with the vehicle purchases in FY 2013.
On the motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-1,
with Mr. Barlow against, The Board adopted the Safe Harbor Policy Section (FLSA) changes of
the Employee Handbook
The Board asked questions regarding the benefit of purchasing a Dodge Charger in comparison
to other vehicles.
On the motion of Mr. Barnes, seconded by Mr. Wade, which carried by a unanimous
vote, The Board approved the resolution as presented.
Discussion on Delinquent Taxes
The Board discussed they have received a numerous calls from their constituents regarding the
number of county employees who are delinquent on their personal property taxes and felt like it
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needed to be addressed.
Mr. Mullen stated there is a total of 53 county employees, 284 school employees, and 9 Human
Service employees who are delinquent creating a total of $95,000 of uncollected taxes.
The Boards discussed different type of methods on how to collect the delinquent taxes and some
felt like it is the Treasurer's responsibility to implement a process on gathering the uncollected
taxes.
OTHER
Mr. Dubé stated that there were monthly reports and correspondence included in the Board
packet and reminded the Board of several upcoming events. Mr. Dubé thanked Jane Shelhorse,
Director of Parks and Recreation for organizing the annual county picnic and reminded the
Board about the picnic in Walton Park at 6:00 p.m. in honor of Charlie Wilson.
BOARD APPOINTMENTS
Mr. Gentry stated that Mr. Hopkins has resigned from the Transportation Safety Committee,
leaving two vacancies to be filled.
On the motion of Mr. Barnes, Seconded by Mr. Havasy, Which carried by a vote of 7-0, the
Board voted to approve the following Board appointments:
- Ms. Merle Wood to the Clean Community Commission
- Ms. Gladys Yates to the Community Policy Management Team
- Mr. Norton to the Transportation Safety Committee
CONSENT AGENDA ITEMS
On the motion of Mr. Gentry, Seconded by Mr. Barnes, which carried by a vote of 7-0, the Board
voted to adopt the Consent Agenda items for August 6, 2012, as follows:
a. Resolution - To Renew the Maintenance Contract on the Motorola Public Safety
Radio/Tower System
b. Resolution - Approving Addendum No. 1076-08 Between Joyce Engineering and the
County of Louisa for Solid Waste Management Services and Water Quality Monitoring
Services for the Landfill
c. Resolution - To Reallocate Funding for Earthquake Repairs to County Facilities from the
FY12 Budget to the FY13 Budget
d. Resolution - To Accept the Streets in Countryside 1 Subdivision into the Secondary
System of Highways in Louisa County, Virginia
e. Resolution - To Approve and Award a Contract for Plumbing Services
f. Resolution - Authorizing a Supplemental Appropriation to the Louisa County Sheriff's
Office for Donation to the K-9 Program
g. Resolution - Authorizing a Supplemental Appropriation for the Commonwealth
Attorney's Office for the Victim Witness Grant
h. Resolution - Authorizing a Budget Transfer from Non-Departmental Gas Contingency to
Sheriff's Office for FY 2012
i. Resolution - Budget Transfer to the Louisa County Water Authority
COUNTY ADMINISTRATOR'S REPORT
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BILLS APPROVAL
On the motion of Mr. Barnes, Seconded by Mr. Byers, Which carried by a vote of 7-0, the
Board approved a resolution to approve the bills for the month of July 2012 (FY12) (FY13),
excluding mileage reimbursements.
MINUTES APPROVAL
On the motion of Mr. Wade, Seconded by Mr. Barnes, Which carried by a vote of 7-0, the Board
voted to accept the following minutes as amended:
a.
b.
c.
d.
e.
March 24, 2012
April 9, 2012
April 23, 2012
June 18, 2012
July 2, 2012
Closed Session
On the motion of Mr. Wade, seconded by Mr. Barnes, which carried by a vote of 7-0, the
Board voted to enter Closed Session at 8:48 p.m. for the purpose of discussing the following:
1. In accordance with §2.2-3711 (A) (7) VA Code Ann., for the purpose of consultation
with legal counsel on actual or probable litigation (specific legal matters requiring the
provision of legal advice by counsel).
2. In accordance with §2.2-3711 (A) (29) VA Code Ann., for the purpose of discussion of
the award of a public contract involving the expenditure of public funds, including
interviews of bidders or offerors, and discussion of the terms or scope of such contract,
where discussion in an open session would adversely affect the bargaining position or
negotiating strategy of the public body.
3. In accordance with §2.2-3711 (A) (1) VA Code Ann., for the purpose of discussion,
consideration, or interviews of prospective candidates for employment; assignment,
appointment, promotion, performance, demotion, salaries, disciplining, or resignation of
specific public officers, appointees, or employees of any public body; and evaluation of
performance of departments where such evaluation will necessarily involve discussion of
the performance of specific individuals.
Mr. Barnes stated the June 18th meeting minutes should reflect the discussion that he made
regarding the Housing Foundation's down payment assistance program and the option to
purchase land to put towards as the down payment.
REGULAR SESSION
On the motion of Mr. Wade, seconded by Mr. Gentry, which carried by a vote of 7-0, the
Board voted to return to Regular Session at 9:50 p.m.
RESOLUTION - CERTIFICATION OF CLOSED SESSION
On the motion of Mr. Wade, seconded by Mr. Gentry, which carried by a vote of 7-0, the
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PRESENT
VOTE
Mr. Barlow
Mr. Barnes
Mr. Byers
Mr. Gentry
Mr. Harper
Mr. Havasy
Mr. Wade
Yes
Yes
Yes
Yes
Yes
Yes
Yes
WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting
this 6th day of August 2012, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and
WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa
County Board of Supervisors that such closed meeting was conducted in conformity with the
Virginia Law.
NOW, THEREFORE BE IT RESOLVED on this 6th day of August 2012, that the
Louisa County Board of Supervisors does hereby certify that, to the best of each member's
knowledge, (i) only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the motion convening the
closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.
ADJOURNMENT
On the motion of Mr. Byers, Seconded by Mr. Barnes, Which carried by a vote of 7-0, the
Board voted to adjourn the August 6, 2012 meeting at 9:52 p.m.
BY ORDER OF:
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA
Board voted to adopt the following resolution:
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5.14
(ID # 1982)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO APPROVE AMENDMENTS TO THE LOUISA COUNTY
ZONING ORDINANCE REGARDING OUTDOOR GATHERINGS AND PUBLIC
ASSEMBLY
WHEREAS, staff initiated a review with the Planning Commission of the
regulations governing outdoor gatherings and public assembly; and
WHEREAS, the Planning Commission held a public hearing on August 9, 2012,
and voted to forward a recommendation of approval to the Board of Supervisors on the
proposed amendment;
that the Louisa County Board of Supervisors hereby approves the proposed amendment
to the zoning ordinance regarding outdoor gatherings and public assembly.
A Copy, teste:
_______________________________
DOC ID: 1982 A
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5.14
County of Louisa
COMMUNITY DEVELOPMENT
Memo
To:
From:
Date:
Re:
Paul Snyder, Community Development Director
September 4, 2012
Draft Amendments - Outdoor Gatherings and Public Assembly
BACKGROUND
Staff requests that the Board consider the attached draft amendment regarding outdoor
gatherings and public assembly.
RECOMMENDATION
A public hearing was held by the Planning Commission on August 9, 2012, at which time
the Planning Commission voted to forward a recommendation of approval to the Board
of Supervisors. Following the public hearing, it would be appropriate for the Board of
Supervisors to take action on this item.
DOC ID: 1982 A
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DRAFT AMENDMENT
“Outdoor Gatherings in the R-2 District and Public Assembly”
This draft amendment is intended to permit Outdoor Gatherings in the R-2 zoning district, subject to a minimum lot
size acreage. The amendment would also create a distinction between commercial and non-commercial gatherings.
In addition, the amendment revises the definition of Public Assembly in all zoning districts, to clarify that it applies
to private as well as government-run facilities.
-------------------------------------------------------------------------------------- 
CHAPTER 66, ARTICLE I. IN GENERAL and CHAPTER 86, ARTICLE I. IN GENERAL o
Sections 66‐2 and 86‐2. Definitions. Public assembly. Facilities that accommodate assembly for sports, amusements, or entertainment purposes. Typical uses include auditoriums, sports stadiums, convention facilities, and incidental sales and exhibition facilities. Such facilities may be privately owned and/or operated.
Outdoor gathering. Any temporary organized gathering expected to attract 200 or more people at one time in open spaces outside an enclosed structure. Included in this use type would be entertainment and music festivals, church revivals, carnivals and fairs, and similar transient amusement and recreational activities not otherwise listed in this section. Such activities held in public parks or on public school property shall not be included within this use type. Non‐
commercial gatherings with less than 500 people shall also be excluded. An event shall be deemed to be commercial if a charge is imposed or a donation is requested for admission to such event or for the sale of anything at such event. 
CHAPTER 86, ARTICLE II, DIVISION 4, RESIDENTIAL GENERAL DISTRICT (R‐2) o
Section 86‐103. Permitted uses – With conditional use permit. Miscellaneous Outdoor Gathering (subject to section 86‐453) 
CHAPTER 86, ARTICLE VI, DIVISION 4, SPECIAL PROVISIONS o
Secs. 86‐453‐86.454. Reserved Outdoor Gatherings in the R‐2 residential district. Outdoor gatherings in the R‐2 residential district shall be limited to lots with a minimum of 15 acres. Sec. 86‐454. Reserved. -------------------------------------------------------------------------------------- Bolded Text = To Be Added
TEXT LEGEND
Strikethrough Text = To Be Removed
Attachment: DRAFT AMENDMENT_Outdoor Gatherings & Public Assembly (1982 : Draft Amendments - Outdoor Gatherings and Public
Drafted 6/11/2012 (DH) Revised 6/18/2012 (DH) Revised 6/25/12 (DH) Revised 7/13/12 (DH) Recommended by
Planning Commission 8/9/12
Regular Text = To Remain
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5.15
(ID # 1983)
COUNTY OF LOUISA
RESOLUTION
A RESOLUTION TO APPROVE THE ISSUANCE OF A CONDITIONAL USE
PERMIT (CUP03-12) FOR AN OUTDOOR GATHERING
WHEREAS, Greg Hawkins, Applicant, and Frank and Hilda Boxley, Owners,
request the issuance of a conditional use permit for an outdoor gathering; and
WHEREAS, the property is located on the north side of Kentucky Springs Road,
between Pottiesville and Eastham roads, and the property is further identified as tax map
parcel 62-98, in the Jackson Voting District; and
WHEREAS, the Planning Commission held a public hearing on August 9, 2012
and voted 7-0 to forward a recommendation of approval to the Louisa County Board of
Supervisors with the nine conditions listed below; and
1. The outdoor gathering use on this property shall be limited to the
triathlon as presented by the applicant. The triathlon has been presented as an
event that will attract roughly 1,600 participants over a two-day weekend, plus
a certain number of spectators. The event will be limited to one weekend in
the spring and one weekend in the fall each year. At the conclusion of each
event, temporary structures such as tents and restrooms shall be removed.
2. A site plan will not be required because this is a temporary event;
the permanent use of the property will remain the same.
3. A maximum of 10 camping tents will be allowed to be set up for
overnight camping as part of the event.
4. Events shall be coordinated as necessary with the following
government agencies:
Louisa County Health Department, Virginia
Department of Transportation, Louisa County Emergency Services, Louisa
County Sheriff’s Office, and Louisa County Community Development.
Notification to all agencies shall take place at least one month prior to the
event.
DOC ID: 1983 A
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5.15
5. The applicant shall notify residents, businesses and others likely to
be affected by the temporary closing of a section of Kentucky Springs Road
during the triathlon. Notification shall take place at least one week before the
event.
6. All required County and State permits and approvals shall be
obtained prior to any event. This includes any necessary Health Department
permit for potable water and/or sanitary disposal.
7. The Planning Commission shall review the CUP after a three-year
period to determine whether any changes are necessary.
8. The Board of Supervisors or their designated representative
reserves the right to inspect the site at any reasonable time without prior
notice.
9. Violation of any condition of this permit shall be grounds for
revocation of the Conditional Use Permit.
WHEREAS, because Dominion has advised the applicant that this event may
only be held once in the waters adjoining this property, because they are in the Waste
Heat Treatment Facility, conditions #1 and #7 are changed to read as follows:
1. The outdoor gathering use on this property shall be limited to the
triathlon as presented by the applicant. The triathlon has been presented as an
event that will attract roughly 1,600 participants over a two-day weekend, plus
a certain number of spectators. This event will be limited to one weekend in
October 2012. At the conclusion of the event, temporary structures such as
tents and restrooms shall be removed.
7. Per Dominion's regulations, use of the Waste Heat Treatment
Facility area of Lake Anna for the swim portion of the triathlon shall be
allowed only for the triathlon event to be held in October 2012.
that the Louisa County Board of Supervisors hereby approves the requested conditional
use permit with these nine (9) conditions, with the amendments to conditions #1 and #7.
A Copy, teste:
_______________________________
DOC ID: 1983 A
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5.15
County of Louisa
COMMUNITY DEVELOPMENT
Memo
To:
From:
Date:
Re:
Paul Snyder, Community Development Director
September 4, 2012
CUP03-12 Hawkins & Boxley
BACKGROUND
The applicant requests a conditional use permit for an outdoor gathering, to take place the
first weekend of October 2012. The outdoor gathering would be a triathlon, to take place
on the Boxley property adjacent to Kentucky Springs Road; on several roads in the area;
and in the waters of the "warm" side of Lake Anna. Initially the applicant applied for this
CUP with the intention of holding the event twice a year, once in the spring and once in
the fall. However, Dominion advised the applicant that commercial events of this nature
are not allowed in the waters of the warm side of Lake Anna. (The warm side is
technically called the Waste Heat Treatment Facility.) Because the applicant only became
aware of this rule recently, Dominion has agreed to allow the event, but only in October
2012.
RECOMMENDATION
Staff requests that the Board consider whether the conditions included in the attached
resolution are appropriate. The conditions have been modified from those recommended
by the Planning Commission after a public hearing on August 9, 2012. Since then
Dominion has provided a note via email (also attached) that suggests a condition
allowing this event only once within the company's easement.
DOC ID: 1983 A
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‐‐‐‐‐Original Message‐‐‐‐‐ From: James K Beazley [mailto:james.k.beazley@dom.com] Sent: Thursday, August 23, 2012 2:51 PM To: Robert Dube' Subject: CUP Language Robert, Per our conversation last Friday, I have attached some language for inclusion as a condition in the CUP regarding the Boxley's Cove/triathlon hearing. Would this be acceptable to insert this wording in the CUP prior to the Board meeting on Tuesday, September 4? If you have any questions or concerns, please don't hesitate to contact me. James ************************* 7. Use of the Waste Heat Treatment Facility area of Lake Anna at Boxley Cove for the swim portion of the triathlon shall be allowed only for the triathlon event to be held in October 2012. In recognition of Dominion Virginia Power's rights and policies concerning recreational use of Lake Anna, the swim portion of future triathlon events may not be held on any portion of the Waste Heat Treatment Facility area of Lake Anna. ************************** James K. Beazley Dominion 804‐775‐5942‐Office 804‐814‐5448‐Mobile CONFIDENTIALITY NOTICE: This electronic message contains information which may be legally confidential and/or privileged and does not in any case represent a firm ENERGY COMMODITY bid or offer relating thereto which binds the sender without an additional express written confirmation to that effect. The information is intended solely for the individual or entity named above and access by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying, distribution, or use of the contents of this information is prohibited and may be unlawful. If you have received this electronic transmission in error, please reply immediately to the sender that you have received the message in error, and delete it. Thank you. Attachment: Email from Dominion re Triathlon (1983 : CUP03-12 Hawkins & Boxley)
5.15.a
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5.15.b
Permit # 743-9223
Re: Addition of Detour for Oct 6-7 Event
Sir,
We would like to amend permit #743-9223 to include a detour around an approximately 1.5
mile section of Kentucky Springs Road (652) between Eastham (701) and Pottiesville (650), (between
points A and B on the attached map). The reason for this request is that we had the run course all off
road for this event which resulted in numerous complaints by the athletes about having to run on
gravel. By moving the run course to the road, we can alleviate this but we would have to shut down this
section of Kentucky Springs. Having this section of road shut down would make the bike course safer for
athletes getting on and off their bikes at the entrance to the race site. Having both parts of the road
shut down would allow us to put cyclists in the left lane from Eastham to just shy of Pottiesville to allow
for the run course and bike course to be on the same section of road in the right lane.
I have spoken with Lt. Roy (Snake) McGee of the Louisa County Sheriff’s Department and he
believes doing a detour for these races would be both effective and easy to manage. We would route
NW bound traffic on Kentucky Springs right on Eastham then left on Moody Town to then arrive back on
Kentucky Springs. SE Bound Kentucky Springs traffic would be routed right on Pottiesville, then left on
Frederick hall to arrive at the intersection of Frederick Hall and Bumpass 50 meters south of the
intersection of Kentucky Springs and Bumpass.
There are about 20 homes on this section of Kentucky Springs that would be affected by the
detour. They would still be able to come and go from their homes, they would all just need to go NW on
Kentucky Springs until they got to Pottiesville or Moody Town. We would secure an electronic message
board to inform the public and would give all the residents on this section a flyer and a map a month out
and a week out from the event.
Please let me know your thoughts on the proposed detour. I can be reached at the phone # and
email address below.
Thank you in advance for your time and assistance,
Attachment: Road Detour Information for Triathlon (1983 : CUP03-12 Hawkins & Boxley)
April 19, 2012
Greg Hawkins
Set Up Events
greg@setupevents.com
336-577-2801
Packet Pg. 185
Attachment: Road Detour Information for Triathlon (1983 : CUP03-12 Hawkins & Boxley)
5.15.b
Detour Map
Packet Pg. 186
Packet Pg. 187
5.15.c
Attachment: Application & Attachments (1983 : CUP03-12 Hawkins & Boxley)
Packet Pg. 188
5.15.c
Packet Pg. 189
5.15.c
Packet Pg. 190
5.15.c
Packet Pg. 191
5.15.c
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5.15.c
Packet Pg. 195
5.15.c
Packet Pg. 196
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5.15.c
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5.15.c
August 10, 2012
Greg Hawkins
Kinetic Endeavors, LLC
3607 Barn View Place
Durham, NC 27705
RE:
CUP03-12; Tax Map Parcel 62-98
Dear Mr. Hawkins,
At a regular meeting of the Louisa County Planning Commission held August 9, 2012,
the Planning Commission voted to forward a recommendation of approval to the Louisa
County Board of Supervisors on the request for issuance of a conditional use permit for
the operation of an “outdoor gathering” for a triathlon event.
Assuming the draft amendment to the zoning ordinance is adopted by the Board the
Board of Supervisors, recommendation of approval was made with the following
conditions:
1. The outdoor gathering use on this property shall be limited to the triathlon as
presented by the applicant. The triathlon has been presented as an event that
will attract roughly 1,600 participants over a two-day weekend, plus a certain
number of spectators. The event will be limited to one weekend in the spring
and one weekend in the fall each year. At the conclusion of each event,
temporary structures such as tents and restrooms shall be removed.
2. A site plan will not be required because this is a temporary event; the
permanent use of the property will remain the same.
3. A maximum of 10 camping tents will be allowed to be set up for overnight
camping as part of the event.
4. Events shall be coordinated as necessary with the following government
agencies: Louisa County Health Department, Virginia Department of
Transportation, Louisa County Emergency Services, Louisa County Sheriff’s
Office, and Louisa County Community Development. Notification to all
agencies shall take place at least one month prior to the event.
Attachment: CUP0312 Hawkins & Boxley Planning Commission Letter (1983 : CUP03-12 Hawkins & Boxley)
5.15.d
Packet Pg. 203
5.15.d
5. The applicant shall notify residents, businesses and others likely to be affected
by the temporary closing of a section of Kentucky Springs Road during the
triathlon. Notification shall take place at least one week before the event.
6. All required County and State permits and approvals shall be obtained prior to
any event. This includes any necessary Health Department permit for potable
water and/or sanitary disposal.
7. The Planning Commission shall review the CUP after a three-year period to
determine whether any changes are necessary.
8. The Board of Supervisors or their designated representative reserves the right
to inspect the site at any reasonable time without prior notice.
9. Violation of any condition of this permit shall be grounds for revocation of the
Conditional Use Permit.
The property is located on the north side of Route 652 (Kentucky Springs Road), east of
the intersection with Route 650 (Pottiesville Road). The property is further identified as
tax map parcel 62-98, in the Jackson Magisterial and Voting Districts.
You will be notified by certified mail of the date and time of the public hearing to be held
by the Louisa County Board of Supervisors.
Should you have further questions or need additional information, please contact our
office.
Sincerely,
Linda L. Buckler
Co-Zoning Administrator
/llb
Cc:
Frank Jr. and Hilda Boxley
1638 Pottiesville Road
Bumpass, Virginia 23024
Attachment: CUP0312 Hawkins & Boxley Planning Commission Letter (1983 : CUP03-12 Hawkins & Boxley)
Hawkins/Boxley
August 10, 2012
Page 2
Packet Pg. 204
Attachment: Warm Side Management Plan (1983 : CUP03-12 Hawkins & Boxley)
5.15.e
Packet Pg. 205

county of louisa - Louisa County, Virginia

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