City of Marathon City Council Action Minutes January 26, 2016 5:30

City of Marathon
City Council Action Minutes
January 26, 2016 5:30 pm City Council Meeting Minutes
CALL TO ORDER
A Meeting of the City Council of Marathon, Florida was held on January 26, 2016 in the
Government Center, 2798 Overseas Hwy., Marathon, Florida, Mayor Senrnartin called the
meeting to order at 5:30 p.m.
Pledge of Allegiance was recited.
ROLL CALL - There were present:
Councilmember John Bartus
Councilmember Michelle Coldiron
Vice Mayor Bill Kelly
Council member Dan Zieg
Mayor Mark Senrnartin comprising a quorum
Also in attendance were:
City Manager, Charles Lindsey
City Attorney, David Migut
City Clerk, Diane Clavier
Planning Director - Deputy City Manager, George Garrett
Finance Director, Jennifer Johnson
Ports and Marina Manager, Sean Cannon
Public Works Director, Carlos Solis
Utilities Director, Dan Saus
Parks and Recreation Manager, Jimmy Schmidt
Code and Building Director, Stacy Charlton
Marathon Fire Rescue, Chief John Johnson
Monroe County Sheriffs Office, Captain Gene Thompson
City of Marathon
City Council Action Minutes
January 26, 20165:30 pm City Counci l Meeting Minutes
Approval of Agenda and Consent Agenda
Lindsey asked to remove Resolution 2016-09 from the consent agenda in order to provide
additional clarification. Lindsey also added a request to serve beer and wine and waive
fees for the Pigeon Key Arts Festival to be held at Community Park. Kelly asked to table
item 5E to a later date (Naming of the Marathon Fire Station). Senmartin added a
Community Pool Ballot Referendum discussion.
MOTION:
SECOND:
Bartus approved the agenda as amended.
Zieg
With no objection from the members of Council, Mayor Senmartin declared the motion
approved by unanimous consent.
Human Trafficking Awareness Month Proclamation - the Clerk read the Proclamation
Florida Keys SPCA Presentation - Jane Dawkins, President of the Board of Directors and
Tammy Fox, Executive Director gave an overview of the programs offered and an update
on the transition of the animal shelter. Tammy Fox thanked the Council for the resent
award of grant funding and informed everyone that donations were needed to make up the
difference in expenses as well as volunteers and supporters.
Green Incentive Program Presentation - Tammie Anderson Main gave a presentation
proposing a Green incentive program for Keys food establishments to replace their use of
Styrofoam containers with recycled or biodegradable containers
Announcements - the community announcements were read. Zieg added the disaster drill
from 9 until II am at the Marathon Airport. Coldiron informed everyone of the BPW
Casino night on Saturday.
Community Pool Referendum Discussion (Mayor Senmartin) - Senmartin suggested
putting the question of whether the City should construct and maintain a community pool
to the voters by a non-binding referendum vote on the August primary ballot. Senmartin
explained the ballot deadline was June 20 th and would like to know if the residents want a
community pool and if so, staff would do the work to find funding for payment and
maintenance and put that question on the November ballot. Kelly stated he would support
the question on the August ballot. Coldiron explained that Kelly was going to ask the
School Board to use Marathon Manor property. Co ldi ron questioned what the liabilities
would be, and would like a study to see if the Marathon manor was a safe structure or if it
needed to be demolished and what the long term costs would be. Bartus explained people
need more information before putting this on the ballot. Zieg stated he was in agreement
to put it on the ballot, this is very expensive in the upper keys to maintain. Bartus suggested
that if the swim team would be one of the primary users, the School Board needs to be a
participant. Senmartin asked that the non-binding vote question be put on the next agenda.
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City of Marathon
City Council Action Minutes
January 26, 2016 5:30 pm City Council Meeting Minutes
City Manager Report
Public Works Department Report - Solis informed everyone the plans for Aviation Bike Trail
were 90 percent complete and the road would not shift more than 18 inches. Solis also
informed everyone of the Eagle Scout project that was recently completed. Kelly questioned
what the City was doing about the destruction of the sod on Aviation. Solis explained why
certain barricades would not work. Lindsey explained that the City was moving forward with
lessons leamed and will do what is most aesthetically pleasing but also safe.
Fire Department Report - Chief Johnson explained the State of Florida Department of Health
held a surprise drill and inspection and explained what it entailed. Chief informed everyone
the Department had a great report and that the DOH was impressed with the cleanliness of
the units. Chief also informed everyone of a typo in his report; his department collected a
total of $107,646 for building and vacation rental inspections services provided by the fire
marshal for the year; not $17,646. Chief informed everyone the activity at the airport
scheduled on Thursday will be a drill.
Park and Recreation Department Report - Schmitt explained the Mojito Salsa Band was
cancelled on Saturday because of weather and will be rescheduled to be held April 9'h.
Schmitt reminded everyone of the free Family Fun Fest, there will be over 52 vendors there
on Saturday, January 30'h Kelly suggested the Park and Recreation Committee meet every
other month since they could not get a quorum many times.
Planning Department Report- Garrett gave highlights of his written report, explaining the
status of the projects and development agreements as well as lobbyist activity. Garrett
informed everyone the FlU affordable housing report was sent out and was a solid report.
Coldiron questioned when the laundromat would be open. Garrett informed everyone the
laundromat would open in approximately two weeks.
Marathon Chamber/OFF Request Permission To Serve Beer/ Wine At The 40'h Annual
Original Marathon Seafood Festival, and Waive Fees. Event To Be Held At Marathon
Community Park on March 12 & 13 . - Bartus questioned the City Attorney if there was a
conflict in him voting since he would also be participating at the festival as a paid
entertainer. Migut explained there was not a conflict because the payment did not depend
upon approval of the Council.
MOTION:
SECOND:
Zieg moved to waive fees and permit the serving of beer and wine.
Kelly
With no objection from the members of Council, Mayor Senmartin declared the motion
approved by unanimous consent
Request to Waive Fees and Extend Park Hours For Relay for Life Event on April 1, 2016
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City of Marathon
City Council Action Minutes
January 26, 2016 5:30 pm City Council Meeting Minutes
MOTION:
Bartus moved to waive fees and extend the hours of the park for the Relay
for Li fe event.
SECOND:
Coldiron
With no objection from the members of Council, Mayor Senmartin declared the motion
approved by unanimous consent
Request to serve beer and wine and waive fees for the Pigeon Key Arts Festival to be held
at Community Park
MOTION:
SECOND:
Bartus moved to approve the request for Pigeon Key Arts Festival
Zieg
With no objection from the members of Counci l, Mayor Senmartin declared the motion
approved by unanimous consent
Citizens' Comments:
Senmartin called for public comments; hearing none, closed public comments.
Quasi-Judicial Public Hearings
Resolution 2016-06, Consideration Of A Request By Jobe Partners LLC, For A
Conditional Use Permit, Pursuant To Chapter 102, Article 13 Of The City Of Marathon
Land Development Regulations (Code) Entitled "Conditional Use Permits", Authorizing
A Boat Ramp At Property Located At 102 Avenue G, Which Is Legally Described As Bk
10 Lt 14 & Adj Canal Coco Plum Beach PB4-l66, Fat Deer Key, Monroe County, Florida,
Having Real Estate Number 0364400-000000, Nearest Mile Marker 54.
The Clerk swore in speakers and Council explained they had no ex parte communications.
Garrett explained the request for the conditional use approval for the construction of a boat
ramp on the property located on Avenue G which includes a new home construction with
a dock and boat ramp. The portion of the project that requires a conditional use review is
the boat ramp . Garrett recommended approval and informed everyone the owners were
not absentee owners, they will be full time residents.
Martie Jobe - spoke for approval of the request.
MOTION:
by staff.
SECOND:
Zieg moved to approve Resolution 2016-06 with the Conditions outlined
Coldiron
Vote of the Motion:
Yes:
Zieg, Coldiron, Bartus, Kelly, Senmartin
No:
None
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City of Marathon
City Council Action Minutes
January 26, 2016 5 :30 pm City Council Meeting Minutes
None
Absent:
Abstain:
None
Vote on the Motion:
5 Yes, 0 No, 0 Absent, 0 Abstain
Dodge Lake Boat Ramp Discussion - Lindsey explained the staff would be addressing the
safety issues by creating a tow away zone on Aviation Blvd. and thi s would come back to
the Council at the next meeting as an ordinance for first read ing.
Resolutions for Adoption
* Resolution 2016-07, Waiving The City's Purchasing Policies And Procedures And
Approving Sole Source Direct Purchases Of Wastewater Treatment Equipment Repair
Services To The City Owned Centrifuge By EES (Environmental Equipment Services,
LLC) In an Amount Not to Exceed $74,882.53, Which Will Be Submitted For
Reimbursement Through FDEP Grant LP44041; Authorizing The City Manager to Expend
Budgeted Funds On Behalf Of The City; And Providing For An Effective Date.
* Resolution 2016-08, Waiving The City'S Purchasing Policies And Procedures And
Approving Sole Source Direct Purchase In An Amount Not To Exceed $7 1,340.00 For
VUE Works (a Computerized Maintenance/Asset Management Solution), Through Data
Transfer Solutions, LLC.; Which Will Be Submitted For Reimbursement Through FDEP
Grant LP44040; Authorizing The City Manager to Expend Budgeted Fund s On Behalf Of
The City; And Providing For An Effective Date.
Resolution 2016-09, Approving an Amendment To The Contract With Siazar
Construction and Plumbing, Inc., For Sludge Removal Services; Increasing The Contract
Amount From $27,360.00 to $218,000.00; Authorizing The City Manager To Execute The
Amendment And Expend Budgeted Funds On Behalf Of The City; And Providing For An
Effective Date
Lindsey explained because the Centrifuge has been out of service, additional funding for
sludge removal services has been necessary. This funding can be transferred from
dewatering services funding if necessary.
Mayor Senmartin called for speakers, hearing none, closed the public comments.
MOTION:
SECOND:
Zieg moved approval of Resolution 20 16-09
Co ldiron
With no objection from the members of Council, Mayor Senmartin declared the motion
approved by unanimous consent.
* Resolution 2016-10, Nominating Property For Purchase By The Monroe County
Comprehensive Plan Land Authority As Conservation Land; Requesting That The Property
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City of Marathon
City Council Action Minutes
January 26, 2016 5:30 pm City Council Meeting Minutes
Title Be Transferred To The City; Authorizing The Mayor To Sign A Conservation
Easement; And Providing For An Effective Date.
Resolution 2016-11 , Approving An Agreement Between The City And Pedro Falcon
Electrical Contractors, Inc., For The DesignlBuild Of The Uti lities And Public Works
Maintenance Facility In An Amount Not To Exceed $1 ,994,484.00; Which Will Be
Submitted for Partial Reimbursement From Wastewater Utility Grant Funding;
Authorizing The City Manager To Execute The Contract And Expend Budgeted Funds On
Behalf Of The City; And Providing For An Effective Date.
Lindsey explained this contract has been in the works for a while and originally, the bids
came in at 2.1 million. Pedro Falcon was the lowest bidder. Bartus asked for an
explanation of how this was funded. Zimmerman informed everyone the public works
portion was from gas tax proceeds and the Utility portion from grant funding . Serunartin
commented on the timeframe. Solis explained the time needed for design and permitting.
Mayor Serunartin called for speakers, hearing none, closed the public comments.
MOTION:
SECOND:
Zieg moved to approve Resolution 2016-11
Bartus
Vote of the Motion:
Yes:
Zieg, Bartus, Kelly, Coldiron, Serunartin
No:
None
Absent:
None
Abstain:
None
Vote on the Motion: 5 Yes, 0 No, 0 Absent, 0 Abstain
Resolution 2016-12, Approving The Professional Service Agreement Between The City
And Chen-Moore, For Pre-Construction Services and Construction Engineering and
Inspection (CEI) Services For The utilities and Public Works Maintenance In An Amount
Not To Exceed $168,790.00; Which Will Be Submitted for Partial Reimbursement From
Wastewater Utility Grant Funding Authorizing The City Manager To Execute The Contract
And Expend Funds On Behalf Of The City; And Providing For An Effective Date.
Saus explained the agreement for Chen Moore and Associates for pre-construction design
.
.
revIew servIces.
Mayor Serunartin called for speakers, hearing none, closed the public comments.
MOTION:
SECOND:
Zieg moved to approve Resolution 2016-12
Coldiron
Vote of the Motion:
Yes:
Zieg, Coldiron, Bartus, Kelly, Serunartin
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City of Marathon
City Council Action Minutes
January 26, 2016 5:30 pm City Council Meeting Minutes
No:
None
Absent:
None
Abstain:
None
Vote on the Motion:
5 Yes, 0 No, 0 Absent, 0 Abstain
Citizens' Comments:
Senmartin called for public comments; hearing none, closed public comments.
Council Comments
Coldiron reminded everyone to be careful on the roadways and to keep a look out for
pedestrians.
Bartus reminded everyone of the celebration of life for Rocketman from 2 until 10 pm on
Thursday.
Zieg informed everyone they could receive TramaStar stickers from the City to attach to
their id in case of serious injury requiring a flight out for residents, TramaStar is less
expensive. Zieg also reminded everyone that the Council held four meetings in the last
three months and everything has gone smoothly.
Kelly informed everyone while he was in Washington, he met with Rep. Carlos Curbelo,
who is working very hard for the Keys and he was optimistic that the City would receive
grant funding.
Senmartin reminded everyone of the Family Fun Day on January 30'h and the FlU housing
report has been received and the Affordable Housing Committee would hold a special
meeting, and encouraged everyone to be a part of it.
ADJOURNMENT
With no further business to come before the Council, Mayor Senmartin adjourned the
meeting at 6:58 pm by unanimous consent.
I certify the above represents an accurate summary of the regular Council meeting of
January 26, 2016.
dTIc" \W ..Qlc,U/L~ e... 1Cb . I
Diane Clavier, City Clerk
,001(0
Date
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