ST. SCHOLASTICA ACADEMY Parent-Student Handbook 2016-2017

ST. SCHOLASTICA ACADEMY
Parent-Student Handbook
2016-2017
Revised June 2016
St. Scholastica Academy 2016-­‐17 WHO IS ST. SCHOLASTICA?
The patron saint of our school is St. Scholastica. Who exactly is St. Scholastica? When did she live? What did she do?
For what is she known?
Most people are more familiar with St. Benedict because the Benedictine order and monasteries bear his name. St.
Scholastica was St. Benedict’s twin sister. They lived in the 5th century. At an early age, Scholastica entered a convent
which was a Benedictine order for women. There are some interesting stories concerning the relationship of these brother
and sister saints.
The Benedictine motto ora et labora (pray and work) became a real joy for the young abbess, for she had practiced it
since childhood. She found it the best way to keep her mind occupied with God even though her duties as abbess kept her
busy most of the day. Pope Gregory explained that, although Benedict had set out a rule of life for these holy women, it
was Scholastica’s duty to see that they kept it faithfully and cheerfully and regarded it as the best means for their
sanctification.
Each year, Benedict and Scholastica met to discuss their way of life and the various spiritual problems in the two religious
houses. Since women were not allowed to enter his monastery, Benedict and a few companions met her in the guesthouse
at Monte Casino.
One day when St. Scholastica was very ill, her brother came to visit her at the convent. They spent the day singing psalms
and speaking about the spiritual life, its compensations and problems. When evening came they sat down to supper and
continued the conversation until quite late. Strict orders of the monastery only allowed one day for a monk to visit his
family and never allowed him to stay away overnight. After a delightful day of visiting, St. Scholastica asked her brother
to stay the night since she was afraid that she would not live until his next visit. Benedict, an obedient monk, would not
hear of such a thing. Legend has it that Scholastica folded her hands in prayer.
When she looked up a minute later, lightning flashed in the sky, thunder roared ominously, and such a downpour of rain
began that Benedict and his monks could not possibly leave the house. Realizing what had happened, Benedict
reproached her: “What have you done, my sister?” Scholastica answered simply, “I asked a favor of you, and you
refused to listen to me. So I asked my God and He, more generous than you, granted my request.” Once again
Scholastica’s pleas won the favor she was seeking.
In the days that ensued, Scholastica became weaker and finally succumbed to the illness. While praying in his room, as
Benedict looked toward the convent, he saw a white dove circling the building, finally disappearing into the blue. He
interpreted this event to mean that his sister had died and her soul had gone to heaven. The white dove is a symbol of her
purity.
Scholastica was outstanding for her simplicity and faith. She spoke to God directly, in reverent familiarity, without
complex or elaborate ritual. As an abbess, St. Scholastica instilled in her nuns the necessity of living in accordance with
the great Benedictine aim: “That in all things God may be glorified.” The Benedictine sisterhoods flourished under
Scholastica and through the years to the present day. She demonstrated great faith and felt that it was more important to
tend the needs of others than to follow a rule rigidly. St. Gregory the Great said of Scholastica, “She could do more,
because she loved more.”
The Benedictine values of prayer, work, study, and community, reverence, and respect are hallmarks of the life of St.
Scholastica. She is indeed a role model to all of us who are part of the SSA family.
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St. Scholastica Academy 2016-­‐17 INTRODUCTION
The purpose of this handbook is to inform the students and parents of the guidelines and procedures of St.
Scholastica Academy.
St. Scholastica Academy believes in the uniqueness and importance of each member our learning community.
The Academy strives to assist each student as she develops her talents and gifts in an atmosphere of wise,
responsible freedom. Through spiritual, academic, cultural, social and physical opportunities each young
woman has the opportunity to become to be the person God intends her to be. The regulations, policies and
procedures set forth in the St. Scholastica Academy Parent-Student Handbook are guides for students as she
develops her potential, learns to balance her life, and cooperates with and respects those with whom she lives
and works.
The rules and policies for Saint Scholastica Academy outlined in this handbook are the material condition of the
contractual agreement between the school, the student, and her parents/guardian. The registration of a student is
considered an agreement on the part of the student and her parents/guardian that she will read and be conversant
with the school regulations and that all will comply with them. Since the following rules are not intended to be
comprehensive, they presuppose good will and good judgment on the part of the student and her parents in all
circumstances. During the academic year, new and unusual circumstances may arise. The Principal has the
authority to use her discretion in making decisions regarding unforeseen circumstances. The Principal may also
amend the handbook. If this need arises, parents and students will be given written notification. An up-to-date
version is available on-line at www.ssacad.org.
Non-Discrimination Policy: Brumfield-Dodd
St. Scholastica Academy is a Catholic girls high school of the Archdiocese of New Orleans. As such it admits
students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities
available to students at its schools. It does not discriminate on the basis of race, color, national and ethnic
origin in administration of educational policies, admissions policies, scholarship and loan programs, or athletic
and other school-administered programs.
MISSION AND VISION
Mission Statement:
SSA is a Catholic, college preparatory high school in Covington, Louisiana. Drawing upon its 114-year history,
SSA perpetuates the Benedictine tradition by focusing on a balance of prayer, work, study and community in
developing adolescent girls into Christian women of the future who are grounded in the gospel values of the
Catholic faith.
Vision Statement:
Our vision for St. Scholastica Academy is part of our spirit – that the quality of life in our society becomes
greatly improved when young women are educated to succeed, stand confident, and live Christian lives of
service and responsibility.
Rooted in tradition, St. Scholastica Academy recognizes the unique position that we have always held in St.
Tammany – a position of strength and pride – where we have successfully educated thousands of young women
who have served many communities both here and throughout the world.
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St. Scholastica Academy 2016-­‐17 As St. Scholastica Academy prepares students for their future, our legacy continues, continually challenged by
the spirit that suggests that we always take time for each other, look for the best in others and build for
tomorrow.
BELIEF STATEMENTS
Belief Statements:
St. Scholastica Academy is dedicated to a reverence for life, a thirst for truth, and an appreciation of beauty.
The key to SSA’s comprehensive educational program is balance, based on the Benedictine pillars of prayer,
work, study and community. The rigorous program attempts to meet the academic personal and spiritual needs
of the students, as the faculty and administration of the Academy perceive these.
The Academy fosters a concern for individuality and community, encouraging the experience of belonging to a
group and respect for each person. SSA strives to integrate religion into life by guiding students to the
realization that all of reality is sacred and that each one reflects in her person the beauty of God.
Because SSA is a Catholic educational institution, the central focus is on creating an atmosphere in which
Christian values are a vital part of the total education process. At SSA students are encouraged to become
responsible members of the community, developing positive attitudes and values, including a sense of selfdiscipline and respect both for themselves and others. SSA’s primary aim is to enable students to grow from
adolescents to mature Christian young women.
In Prayer – to pray as if everything depends on God.
• That God, gospel values, and the teachings of the Catholic Church permeate all that we do.
• That we develop a personal morality based on the Catholic interpretation of gospel teachings.
• That we pursue a way of life that demonstrates an active relationship with God.
In Study – to study in order to attain wisdom.
• That we adhere to a standard of academic excellence.
• That we model a dedication to life-long learning and foster that dedication in our students.
• That we meet the needs of young women in a challenging, safe, and nurturing environment.
• That we acknowledge that each student is unique, with individual differences, needs and learning styles
and that we reflect this belief with respect to curriculum, discipline, activities, and procedures.
In Community – to serve by being with others and for others in community.
• That we prepare our students to lead Christian lives of service and responsibility.
• That we instill the value of family life.
• That we foster sisterhood and friendships among our students through respect and concern for all of
God’s creation.
• That we promote a sense of social morality by demonstrating responsible citizenship based on Catholic
social teaching.
In Work – to work by growing and discovering who we are especially as children of God.
• That we encourage the diligence, discipline, and dedication that it takes to be successful in all of our
activities.
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St. Scholastica Academy 2016-­‐17 PRINCIPLES OF BEHAVIOR
Principles of Behavior:
As educators we are concerned about our students as individuals. Our aim is to call forth the best within each
person entrusted to our care. Students are called to strive towards becoming a Christian young woman,
conducting themselves according to the accepted rules of courtesy and respect. Students are representatives of
SSA both on and off campus. In order to work and play in an atmosphere where each individual - student and
adult - is treated with dignity and respect, all are expected to:
1. Speak with respect to any individual, addressing those who are adults by their proper title.
2. Listen attentively when someone else is speaking.
3. Be responsible for school attendance, personal appearance, assignments, and general conduct.
4. Respect your personal property as well as school property and the belongings of others.
5. Embrace the principle of caring for God’s environment as a responsibility of all Christians.
6. Participate in the prayer. Once prayer begins, stop what you are doing and participate. This includes
when outdoors.
7. Ask permission to interrupt when two persons are in conference or ask permission to enter a room if the
door is closed.
8. Offer to help any person carrying a heavy load.
9. Value the qualities of honesty and truthfulness with regard to schoolwork, testing and your daily
relationship with others.
10. Treat others in the manner in which you would wish to be treated.
Within the framework of the regulations and procedures guiding our school community, students are
encouraged to develop a sense of responsibility for their own actions as they affect the student, their classmates,
and St. Scholastica Academy.
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St. Scholastica Academy 2016-­‐17 ACADEMICS
The college-preparatory course leads to a high school certificate conferred by the Louisiana State Department of
Education and St. Scholastica Academy. Each student must be enrolled in eight credits per year, plus complete an annual
service requirement. Specifically, SSA requires that the following core units be obtained:
COLLEGE PREPARATORY CURRICULUM:
8th Grade
Algebra I
9th Grade
Geometry
10th Grade
Algebra II
11th Grade
Advanced Math
12th Grade
Algebra III or DE College
Algebra
Elective
Integrated Physical Science
Physics
Chemistry
Biology
English I – Genre
English II – Genre
English IV – British Literature
World Geography
World History
English III – American
Literature
American History
Fine Art Survey
English V – World Lit or DE
English Comp
Civics
Theology 8
Theology I
Theology II
Theology III
Theology IV
Intermediate Composition
Speech
French I/Spanish I
French II/Spanish II
Elective
PE 8/Studio Art
PE I
PE II
Elective
Elective
Music App/Intro to Film
Art or Choir
Elective
Elective
Elective
HONORS CURRICULUM:
8th Grade
Algebra I H
9th Grade
Geometry H
10th Grade
Algebra II H
11th Grade
Advanced Math H
12th Grade
Calculus or AP Calculus AB
Integrated Physical Science H
Physics H
Chemistry H
Biology H
Elective
English I H – Genre
English III H – British
Literature
American History AP
English IV H – Humanities
World Geography
English II H – American
Literature
World History H
Art History AP
English V AP – English
Literature & Comp
Civics AP
Theology 8
Theology I
Theology II
Theology III
Theology IV
Intermediate Composition
Latin I H
French I/Spanish I
French II/Spanish II
Elective
PE 8/Studio Art
Latin II H
Speech
French III H/Spanish III H
Elective
Music App/Intro to Film
PE I
PE II
Elective
Elective
Math
Probability and Statistics
Science
Environmental Science
English
Creative Writing
Social Studies
Modern American History
Art I - V
Probability and Statistics AP
Marine Biology H
Psychology DE
Yearbook
Principles of Accounting
Anatomy & Physiology H
Dystopian Fiction/Dystopian
Fiction H
English Language &
Composition AP
Psychology AP
Digital Media I - II
Calculus BC AP
AP Biology
Sociology DE
Visual Art
AP Chemistry
Sociology H
Speech II - IV
AP Physics
Holocaust
French III H – V H
Engineering
Free Enterprise/Economics
Spanish III H – V H
Engineering H
Philosophy/Philosophy H
Latin III H
Law Studies
Choir (Beg/Int/Adv)
ELECTIVES:
Other
Extensive information on the SSA academic program is provided on the SSA website, http://www.ssacad.org.
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St. Scholastica Academy 2016-­‐17 REGISTRATION/PLACEMENT/SCHEDULING:
An individualized course of study is created for each incoming student. Placement into this course of study is
based on the following criteria: (1) performance on the IOWA test of basic skills administered by the Academy,
(2) standardized test scores from previous schools attended and (3) academic grades from previous schools
attended. The minimal requirements for honors placement include a consistent score of 85 percentile or greater
in the discipline on standardized tests and an academic grade of A in the discipline from previous school(s)
attended. Continuation in or movement between a course of study is subject to change in accordance with
student performance and/or teacher recommendation. In order to remain in honors courses, a student must earn
a grade of C or better. An extra quality point is not awarded to a student receiving a D in an honors course.
Students entering St. Scholastica Academy with standardized test scores indicating a need in math and/or
science will be scheduled for Introduction to Algebra and General Science for 8th grade.
A student does not have to pursue ALL honors courses offered by the Academy if recommended for one or
more; however, a student who pursues honors science must also pursue honors math and vice versa. A student
scheduled for one or more honors courses is required to take Latin I and II during her freshman year, as well as
three consecutive courses in either French or Spanish during her sophomore and junior years. Should a student
opt out of an honors course once at the Academy and seeks to re-enter, her request will be evaluated on a caseby-case basis by the Administrative team.
Each student will receive a course selection sheet for the following year that includes requirements and elective
choices. Only registered students will be scheduled. Thoughtful decisions about electives must be made, as
once schedule requests have been submitted, no changes will be made. Requests for specific teachers will not
be honored.
SERVICES FOR STUDENTS WITH DISABILITIES:
St. Scholastica Academy does not provide special education services or facilities; however, minor adjustments
within reasonable limits consistent with the school policies and programs may be made. If it becomes apparent
that a student is not thriving within the academic program, the Academy reserves the right to encourage the
student to seek a more appropriate learning environment.
In order for a student to be eligible for extended time testing, as well as any other minor adjustments under
section 504 of the Americans With Disabilities Act, a current psycho-educational evaluation must be filed with
the school. Usually, extended time is defined as time-and-a-half within the classroom environment.
DUAL ENROLLMENT:
Several dual enrollment courses are offered at St. Scholastica Academy. Psychology and Sociology are offered
through Southeastern University. College Algebra, College Trigonometry and English Composition are offered
through Louisiana State University. Dual enrollment courses allow students to simultaneously earn both high
school and college credit. Courses are presented on SSA’s campus by an SSA instructor, who has been
certified through the applicable university. Dual enrollment affords students the opportunity to earn college
credit while in high school. Students requesting to schedule these courses for college credit can opt to register
through the applicable university for a discounted tuition, although, it is not a requirement. All students
scheduled for these courses, however, will follow the same college curriculum. Students requesting these
courses must be in the 11th or 12th grade and meet the course eligibility criteria, as outlined by the applicable
university. Dual enrollment courses will follow the academic calendar for the applicable university. This
includes examinations. Grade calculations will adhere to the policies for the applicable university and will be
assigned according to the university’s grading scale specified by its credit-issuing department.
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St. Scholastica Academy 2016-­‐17 GRADUATION REQUIREMENTS:
In order for the student to receive an SSA diploma, SSA academic requirements must be met. In order for the
student to participate in the school’s commencement exercises, state academic requirements must be met,
school financial obligations must be met, Campus Ministry service hours completed and the student must be in
acceptable disciplinary standing. All graduation practices are mandatory in order to participate in the
ceremonies. Extraordinary circumstances requiring an exception to this rule must be petitioned to the
Administration and exceptions granted by the Dean of Students.
HONORS GRADUATES:
Honors graduation consists of “High Honors” and “Honors” status. Graduates merit “High Honors” if they
maintain a cumulative grade point average of 4.0 or above. Graduates merit “Honors” if they maintain a
cumulative grade point average of 3.7 or above.
For a student to be considered for valedictorian or salutatorian of St. Scholastica Academy, she must have
attended St. Scholastica Academy for four consecutive years in the 9th, 10th, 11th and 12th grades and have taken
a full schedule with as many Honors and AP courses as possible within the parameters of the Master Schedule.
In calculating averages for valedictorian and salutatorian, grades from all subjects taken during the four years of
high school are used, as well as any honors courses taken in the 8th grade year. The valedictorian and
salutatorian are the students with the highest and second highest GPA respectively. In the case of covaledictorians, there will be no salutatorian.
HONOR ROLL:
Honor Roll is presented at the end of each nine-week marking period for the purpose of challenging students to
strive for academic excellence and to recognize academic achievement. Honor Roll is determined using nineweek grades and not final averages.
Honor Roll recognition is presented at an assembly after each marking period. The categories for honors are
named Alpha and Beta and are determined by GPA not by letter grades.
Alpha Honors: Earned by students achieving a nine-week Grade Point Average of 4.0 with no “C’s.”
Beta Honors: Earned by students achieving a nine-week Grade Point Average of 3.7 with no “C’s.”
METHOD OF DETERMINING GRADE POINT AVERAGES AND CLASS RANK:
Courses that do not earn credit, such as Driver’s Education, private piano instruction, as well as courses taken
during the summer – other than recovery work for failures- do not carry any quality points, nor are they
included in the computation of Grade Point Average or Class Rank.
Courses defined within the SSA curriculum cannot be pursued outside of school - online, virtual, summer
course and research programs, etc - in lieu of completing the course within the SSA curriculum.
Courses are divided into two categories for determining GPA weighting and quality points:
HONORS / A.P.
COLLEGE PREP
A
5.0
A
4.0
B
4.0
B
3.0
C
3.0
C
2.0
D
2.0
D
1.0
F
0.0
F
0.0
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St. Scholastica Academy 2016-­‐17 GRADING SCALE:
St. Scholastica Academy follows a true ten-point grading scale as outlined below.
A
100 - 90
B
89 - 80
C
79 - 70
D
69 - 60
F
Below 60
I
Incomplete Work
If a student has not completed all work by the scheduled grading period, she will receive an incomplete on her
report card. All incomplete work is to be completed by the second week of the next grading period. After the
second week, any incomplete grade automatically becomes an “F.” The Director of Guidance must approve
possible exceptions to this rule, and are only considered due to extraordinary circumstances.
GRADE REPORTS:
Grade Reports are issued at the end of each quarter. Fall End-term grades are posted in January following the
semester break.
The final average of all high school credit courses is reported on the transcript to the State of Louisiana
Department of Education.
GRADE INQUIRIES:
If a student or parent has a question about a term grade, exam or average, she/he must contact the teacher within
two weeks of receiving the grade. No grades will be changed after that two week period. Questions concerning
spring end-term grades should be made to the Director of Guidance within two weeks of receiving the grade.
FAILURES:
1. A mid-term failure may be recovered by earning a numerical average of both terms of at least a “D;”
otherwise, a student will receive no credit and be required to make up the deficiency.
2. If a student desires to return to SSA the following year, deficiencies MUST be made up either in
summer school or must be able to be rescheduled for the following school term if the schedule permits.
3. Any student who fails more than two credits in a school year may not be allowed to return to SSA the
following school year.
EXAMS:
1. Comprehensive exams will be given in each subject at the mid-term and end-term.
2. Exams account for 20% of the mid-term and end-term grades.
3. Exams may not be taken early. They are to be taken according to the exam schedule or as make-up
exams during the designated make-up period.
4. Incomplete work may eliminate a student from being recognized at Recognition Assembly.
5. The mid-term and end-term exams may be taken only if financial and outstanding work obligations have
been met.
6. Exam Week is the week in which mid-term and final exams are given. Most extracurricular activities
are suspended. No major projects can be due or major tests scheduled during this week. At least one
day is devoted to exam review. Instruction will continue and minor assessments may be administered.
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St. Scholastica Academy 2016-­‐17 EXAM EXEMPTIONS:
1. Exemptions are considered a privilege and not a right. The decision to exempt is left to the discretion of
the teacher. A teacher should in no way feel obligated to exempt.
2. Only seniors may be exempt.
3. Exemptions are for both fall and spring end of term exams.
4. The exemption is based on a STRAIGHT “A” AVERAGE. The senior must have an “A” for each
grading period including the mid-term exam. An “A” will be placed in the space designated for the final
exam.
ASSIGNMENT HALL:
A student is sent to Assignment Hall when she fails to complete an assignment to the teacher's satisfaction. The
decision to send a student to Assignment Hall is made by the teacher. A student must report to Assignment Hall
by 3:25 p.m. on the day the assignment was not completed; there are no exceptions. Assignment Hall takes
precedence over any personal or school-related activity (games, practices, doctor appointments, work,
transportation, car pool, etc.) The student will be issued an Assignment Hall pass. When the assigned work (or
comparable alternative assignment) is completed, it is turned in to the Assignment Hall proctor for approval.
Work done in Assignment Hall will receive no more than an 80 percent score.
Should a student fail to attend Assignment Hall, no credit for the homework will be given. The student will then
be required to attend detention at the next scheduled date/time and submit the late assignment at that time. If
the assignment is not completed by the start of detention, a second detention will be assigned.
MAKE-UP TESTS:
1. It is the student’s responsibility to be present for the test. If a student is unable to take the test on the
designated day, she must contact the teacher/counselor in advance and arrange for another date. If the
student does not show up for a make-up test or neglects to contact the teacher in advance to arrange for
a new date, the student loses the opportunity to make up the test and receives a score of zero (unless
there is a serious illness or extenuating circumstances).
2. Regularly scheduled make–up tests must be taken at 3:25 p.m. Monday through Thursday in Room 294.
A teacher may also schedule his/her own make-up test session after school and proctor that session
personally or arrange for a proctor.
3. Tests are not allowed to be made up during lunch, PE, or other classes.
4. If a student misses a scheduled test because of a day of absence, she must make that test up at the next
regularly scheduled make-up test session. If the student does not make up the test at the next regularly
scheduled make-up test session, she loses the right to make up that test and receives a score of zero.
5. In the case of extended illness, if the student has missed multiple tests, the student is to schedule makeup tests through her counselor. These tests must be made up in the order in which they were missed.
6. If a student misses any portion of the day, thereby missing a test scheduled that day, the student must
take the test that afternoon. If the student does not make up the test at the end of the school day, or does
not make other arrangements that day with the teacher to do so, she loses the right to make up that test
and receives a score of zero.
7. The second time that the student is absent on a test day in the same subject, the grade for the make-up
test begins with an “80.” Exceptions for serious illness will be made only with the teacher’s or
counselor’s approval.
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St. Scholastica Academy 2016-­‐17 MAKE-UP EXAMS:
If a student misses an October or March exam, she will make it up on the first regularly scheduled make-up day.
If a student misses a December or May exam, she will make it up on the assigned make-up day. If a student
fails to attend these make-up sessions, she loses the ability to take the examination and will receive a score of
zero for the examination. If a student misses more than one exam, she must schedule these through her
counselor.
PROCEDURES ON THE DAY OF TEST:
1. Students must report to Room 294 by 3:25 pm.
2. Only pens and pencils can be taken into the make-up room. All belongings, including purses, must be
placed in the front of the room. Students should not leave book bags and other valuables outside the
testing room.
3. There is to be absolutely no talking upon entry into the make-up session.
4. Students are allowed 60 minutes to complete the test.
5. Scratch paper will be provided if necessary and should be stapled to the test when it is handed in. When
the test has been completed, the student brings the test to the proctor’s desk. The student may then leave
the testing area.
6. If a student does not report for the test, the proctor indicates this on the test paper and the student loses
the opportunity to make up the test (unless there is a serious illness or extenuating circumstances).
7. It is understood that each teacher has the option of establishing his/her own procedure for making up
work with the approval of the Academic Dean. This includes not allowing quizzes to be made up after
an absence.
HELP SESSIONS:
Each teacher will be available two days a week for 30 minutes to work with students needing additional
support. Session days and times are at the discretion of the teacher and could be held before school, after school
or during the lunch period. Students are strongly encouraged to take advantage of this opportunity.
HONOR CODE:
Philosophy of Honor Code:
Academic honesty is highly valued at St. Scholastica Academy and upheld by all members of the faculty, staff
and student body. All students shall strive to be honorable in word and deed. Each student shall be assumed as
honorable until proven otherwise. The young women of SSA shall make the ideal of honor a reality by
implementing the Honor Code.
Violations of Honor Code:
Section 1:
Lying in official matters is the statement of an untruth or the falsification of official material with intent to
mislead administration, faculty or staff. Official material is material having to do with course work, school
administration, faculty or staff. Forging the signature or statements of an administrator, staff, faculty member,
parent or student is considered an Honor Code violation.
Section 2:
Academic honesty is an expectation of all SSA students.
1. Giving aid to or receiving aid on any graded material such as a test, quiz, homework or paper from any
student without the consent of the teacher is a violation of the Honor Code. The individual teacher must
specifically designate any exception to this rule on a particular assignment. Any suspicion and/or
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St. Scholastica Academy 2016-­‐17 evidence of dishonesty will considered a serious offense. Refer to the following testing irregularities,
including standardized testing:
a.
Communication (verbal, written, or electronic) while the exam is in progress even if the
student has completed her exam and turned it in.
b.
Being in possession of any paper other than those distributed with the exam.
c.
Having any information written on clothing, shoes, hands, etc.
d.
Having information written on permissible apparatus, i.e., calculators or formulas in memory.
e.
Positioning exam paper in such a manner that other students are able to have access to
answers.
f.
Deliberately looking on another person’s exam paper.
g.
Borrowing supplies during the exam period.
h.
Having information regarding the exam during or after the exam has been completed.
i.
Leaving the testing room with the test or any part of the test.
2. Plagiarism is the act of using another person’s words or ideas without documenting them properly. This
includes, but is not limited to: using information from outside sources (including the class textbook(s),
other books, journals, newspapers, magazines, Internet sources, etc.) without proper reference, taking
ideas or words from a classmate’s paper, copying homework, failing to properly document direct quotes
and obtaining a paper from someone else. Such actions are considered cheating and are infractions of
the Honor Code. Ignorance is not an excuse for being held responsible for the violation(s). It is the
student’s responsibility to consult the teacher, the Modern Language Association (M.L.A.) Handbook
for Writers of Research Papers (hardcopy or on-line) or other writing handbooks for the procedure for
properly acknowledging sources.
3. On tests, quizzes, papers or any graded material, each student shall write out and sign the following
pledge of honor provided by the teacher:
“I have neither given nor received aid in this work, nor have I witnessed any such violation of
the Honor Code.”
4. Failure to report a violation: Any student having knowledge of a possible Honor Code violation is
obligated to report it to the Dean of Students. Failure to report a violation of the Honor Code is a
violation in and of itself; it undermines the Honor System and the SSA community.
Consequences:
Possible consequences for violations of the Honor Code, the student may:
1. Receive a zero for the classwork.
2. Receive a zero on exams, major projects, or tests.
3. Be ineligible for the Honor Roll for that quarter.
4. Be placed on Honor Society probation.
5. Be subject to a level four infraction that may result in a loss of 15 Dove Points.
6. Be subject to suspension.
7. Be subject to a Faculty Board session and possible expulsion if violations continue.
APPEARANCE & DRESS
APPEARANCE:
The school uniform identifies each girl as a student of SSA. Each student is to wear the uniform with pride and
dignity as her appearance is a reflection on the school as well as herself. The uniform must not be defaced in
any way for costume use or purposes. The uniform is to fit properly and be in good condition at all times. It is
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St. Scholastica Academy 2016-­‐17 recommended that the student’s name be in all articles of clothing. The school uniform consists of the
following:
REQUIRED ITEMS:
1. NAME: All students will have monogrammed names on all uniform blouses sweaters and sweatshirts.
EmbroidMe will automatically do the monogramming when uniforms are purchased.
2. ID: School-issued photo ID must be carried in the student’s book bag at all times.
3. SHOES: The shoe is to be completely on the foot at all times. Walking on the back of the shoe is not
permitted. Shoestrings must be tied properly.
BRAND: School Issue – Varsity.
COLOR: Navy and white saddle oxford.
4. SKIRT: Green and blue plaid with red and yellow threads intact purchased only from EmbroidMe.
School skirt must be buttoned and zipped and worn at the natural waistline; the skirt should reach the top
of the knee. Shorts may be worn under the school skirt, but may not extend below the hemline.
5. BLOUSE: White collared shirt with SSA logo purchased only from EmbroidMe. The blouse may be
short or long sleeved. The shirt collar must be visible at all times. The student has the option to wear
her blouse tucked or untucked.
6. BLAZER: Navy blue purchased only from EmbroidMe. The blazer must be worn on designated days
(see Blazer Dates page). Only the school sweater may be worn underneath the blazer. The senior fleece
does not replace the blazer.
8. UNDERGARMENTS: Proper undergarments must be worn. Bras must be beige or white. Only plain
white t-shirts may be worn under the blouse. The t-shirt must be tucked in; the sleeves must not extend
beyond the blouse sleeve length.
9. P.E. UNIFORM: Dove P.E. t-shirt, royal blue Dove P.E. shorts and tennis shoes.
10. SOCKS: White ankle socks with SSA logo purchased from EmbroidMe.
11. Other school’s apparel may not be worn during the school day.
12. Team specific items such as t-shirts, sweatshirts, fleeces, jackets, etc. may not be worn during the school
day.
COLD WEATHER ITEMS:
1. SWEATER: Navy only purchased only from EmbroidMe.
2. SWEATSHIRT: Navy sweatshirt with school logo/appliqué purchased only from EmbroidMe.
3. TIGHTS: Plain navy tights (no patterns) are allowed to be worn under the skirt in cold weather. No
leggings, pajama pants, or sweatpants are allowed.
4. TURTLENECKS: Solid white turtlenecks may be worn underneath school sweater or school
sweatshirt in place of the school blouse.
5. COATS / JACKETS - Coats and jackets are not to be worn in the classroom.
RAIN GEAR: Raincoats or SSA wind jackets may be worn without the SSA sweater or sweatshirt underneath
only in inclement weather. Navy and tan duck shoes are allowed on rainy days only; rain boots are not
permitted.
NOTE: Unusual and extreme hair colors and styles are not permitted. Extreme hair accessories (hats, scarves,
headbands, etc.) are not to be worn during the school day. Facial jewelry, other than earrings worn in the ear, is
prohibited. Students are not allowed to write on each other, themselves or uniforms. No visible tattoos are
allowed. Interpretation of the uniform requirements is at the sole discretion of the Dean of Students and her
decision is final.
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St. Scholastica Academy 2016-­‐17 UNIFORM VARIATION DAYS:
The following dress code governs all uniform variation days unless otherwise stipulated by the Dean of
Students:
1. SKIRT: Uniform skirt must be worn.
2. SHIRT: Students will wear their Class t-shirt unless dressing according to the announced variation
theme. No inappropriate t-shirts are ever permitted. (Ex. vulgar language, advertising alcohol or
tobacco products). Strapless and spaghetti strap tops are not allowed.
3. If not participating in uniform variation day, the complete school uniform must be worn.
ATTENDANCE
ATTENDANCE REQUIREMENTS:
In order to maintain high standards of excellence in scholastic work, regular and prompt attendance is
imperative. According to state regulations, a student missing more than five days per subject/class per term
may not receive credit for the courses taken.
It is the responsibility and duty of the school, the student and the parent to cooperate in establishing a good
school attendance record. Prompt, daily attendance in school and in every class should be a characteristic and
trait of every SSA student. Students are to be in school all day, every day that school is in session. All
absences are recorded. Arrival after 8:15 a.m. constitutes a half-day absence, as does leaving school any time
during the school day. Absences due to extended illness or a death in the family will be handled on an
individual basis.
In an effort to assist students in achieving their full academic potential and credits for graduation, the following
attendance policy is in effect.
1. If a student accumulates two absences from a class period, she will be placed on Attendance Probation.
A formal letter will be sent home to parents stating the conditions for probation. Attendance probation
could jeopardize participation in college days and field trips.
2. After five absences the student may be denied credit for that class. If denied credit, the student and her
parents must meet with the principal and Dean of Students to petition to have credit re-established by a
review of any special circumstances documenting the days absent.
ABSENCE PROCEDURES:
Absent from School:
1. The parent must call the school office before 8:00 a.m. to report a student absence and the reason for the
absence. The school will contact a parent who neglects to call.
2. When the student returns to school, she is to report to the front office and present a written noted signed
by the parent or guardian as to the nature of the absence. If the absence is due to a medical appointment
a doctor’s note with the date, time and reason for the appointment is required to re-enter school.
3. Students who are absent for reasons other than an illness or family emergency, a school-approved
activity or through pre-arrangements with the Dean of Students may not make up work.
CHECKING OUT:
A student will be allowed to check out only if: she has a dated note indicating permission to leave school in
case of illness, a parent or designee signs her out in person and/or parental permission is verified by phone.
Parents will not be allowed to check students out of class in the last 15 minutes of the school day.
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St. Scholastica Academy 2016-­‐17 1. Notes must be brought to the office before the beginning of the school day. Without a note, classes will
not be interrupted for check out. A doctor’s note should be returned to the front office when the student
reports back to school.
2. Medical and dental appointments should not be made during school hours. If an appointment is
unavoidable, the parent should send a written note that states the date and time of the early dismissal, the
method of transportation, and the person doing the transporting if it is someone other than the parent.
Failure to bring a note will require the student to wait until the end of the class period before being
dismissed from school.
3. The parent or designee must come to the office to sign the student out in person. A designee is person
listed on the student’s emergency card or the person stated in the parent’s note. A student providing her
own transportation must sign herself out before leaving campus.
4. If a student becomes seriously ill at school the secretary will notify parents. Students are not allowed
to use a cell phone to call home about illness.
5. Students are not allowed to leave campus for any reason during the lunch period. Parents are asked not
to disregard this rule by checking student out for lunch or allowing another family member to do so.
6. Students who leave campus without official school permission at any time during the school day will be
subject to disciplinary consequences, and will not be allowed to make up work missed.
STUDENT RESPONSIBILITY REGARDING ABSENCES:
1. After an absence for any reason, the student should utilize the following procedures to make up work
missed:
a. Check online for missed work, written or otherwise.
b. Attempt to complete the work getting help from classmates whenever needed.
c. If the student is confused after assistance from classmates, she should list specific questions to
ask the teacher in a help session or email the teacher.
d. The student must complete her work within the time allotted by the teacher, or she will
automatically lose credit for that work.
2. When a student is absent, she misses certain work that is impossible to make up. For this reason, the
teacher has the right to adjust the student’s grade accordingly. Continuous absence on test days could
result in a student losing the privilege of making up the test.
3. If a student is absent all or part of the day, she must seek permission from the Dean of Students to attend
a school-sponsored activity or practice later that day or weekend.
4. If a student is absent due to illness for an extended period of time, she should report to her counselor to
establish a schedule to complete any tests, projects or work missed.
5. When a student is absent from a class she will be required to complete make-up work, attend help
sessions or other assigned academic activities a teacher requires. A student who misses that session or
assignment will receive a lower grade in the class or a zero for the activity.
NOTE: If a teacher is not in the room when the bell rings to begin class, the students are responsible for calling
the front office to alert the administration.
ACTIVITY AND SIPS DAY ATTENDANCE:
School-wide and SIPS (faculty professional development sessions) activities are viewed as an integral part of
the total educational program at SSA, which seeks to educate the whole person. Attendance on these days is
MANDATORY and parental support is expected. These events teach students to accept responsibility, to
respect, work with, and communicate with others, fostering the growth of a “family” experience at SSA.
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St. Scholastica Academy 2016-­‐17 Students who choose not to attend school for reasons other than serious illness may receive disciplinary
consequences.
IMPORTANT NOTE ON ATTENDANCE:
St. Scholastica Academy neither explicitly nor tacitly approves of, nor allows, any student to miss school under
the pretext of a “Skip Out” day. Any student or group of students who choose to miss school under such a
pretext will be considered skipping with the appropriate consequences implemented.
SSA may determine that a student’s absence is unexcused or considered “skipping” even if parents are aware of
the absence. This is a Level 4 violation.
EXTENSION OF SCHOOL HOLIDAYS:
Vacation travel should be arranged to match the school holidays. Requests for absences must be pre-arranged
in writing with the Dean of Students. These days missed are counted as absences; students may lose the
opportunity to make up any work for this type of absence.
TARDINESS:
Students are expected to be on time for school and class.
A student who is tardy to school (not in first period by 7:55 a.m.) is expected to report to the front office to be
admitted to school. Arrival to school after 8:15 a.m. constitutes a half-day absence.
Students are allowed three tardies to school per semester without penalty. Following the third tardy to school,
students will lose Dove points. Each tardy between classes will result in a Dove Reduction point. See the Dove
Discipline System.
COLLEGE DAYS:
Juniors and seniors are to schedule college visits on days when SSA is not in session. The Dean of Students
must authorize exceptions to this rule in advance. Oridinarily, no student will be allowed more than two
absences for such college visits. The student must obtain a verification form signed by a college official. The
signed form is then to be turned in to the Dean of Students. No college days can be taken after April 15th or
on special school activity days.
DISCIPLINE
SSA STANDARD OF CONDUCT:
An SSA student is expected to strive for the highest level of Christian behavior both on and off campus. This is
manifested in a sense of self-discipline and respect both for themselves and others, while developing positive
attitudes and values of honesty and Integrity, courtesy and respect, pride, loyalty and school spirit.
There are times and places in which the behavior of students affects St. Scholastica Academy. In all such cases,
student behavior is considered within the province of St. Scholastica Academy.
While on campus, at school-related events and traveling to and from school, students shall conduct themselves
in a responsible manner that supports the good name of St. Scholastica Academy. Behavior shall at all times be
respectful, cooperative and conducive to meeting the academic and other needs of individual students and all
others in the school community. Should a student become aware of serious wrongdoing she is expected to pass
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St. Scholastica Academy 2016-­‐17 that information on to a responsible adult in an effort to prevent the wrongdoing from taking place or to help
others.
In the classroom, students are expected to adhere to the following:
• Come to class on time and prepared for the day’s lesson with completed homework and necessary class
materials.
• Come to school with fully charged computers.
• Respect teachers and classmates with verbal and physical behavior.
• Respect substitutes.
• Respect the classroom environment.
If a student is present when wrongdoing is evident (such as fighting, smoking, vandalism, use of alcohol or
other drugs, etc.), that student has the obligation to remove herself immediately from that situation; otherwise,
she shares in the consequences related to such misbehavior. These consequences may include detention,
suspension or dismissal.
While off campus a student shall conduct herself in a manner consistent with her status as a member of the St.
Scholastica Academy community. Behavior that is contrary to the moral or religious principles of the Roman
Catholic Church or the philosophy or policies of St. Scholastica Academy as indicated in the Student Handbook
makes a student subject to disciplinary action including suspension or dismissal.
Behavior prohibited by this regulation includes, but is not limited to, the following.
• Attending, sponsoring or participating in activities where alcoholic beverages are illegally used or
narcotics are sold, purchased, possessed or consumed.
• Committing or attempting to commit acts that adversely affect a person’s life, health, property or peace
of mind.
• Violation of civil rules that results in arrest of the individual.
• Unauthorized visitation to SSA or another school’s campus.
DOVE DISCIPLINE SYSTEM:
Each student receives 100 points at the beginning of the academic year. Each student who maintains a level of
standard expected by SSA is entitled to all of the privileges of being enrolled at SSA, i.e., participation in sports
and co-curricular activities, holding office, awards, dances, etc.
Positive Dove Points:
95%
Student is eligible for prizes.
90%
Student can hold any class or club office and to be eligible for all school recognition (i.e.,
Sweetheart Court).
75%
Student can attend school dances, to be members in good standing of clubs and teams,
attend SPS pep rallies.
When the accepted norms for appropriate behavior are found lacking or students’ actions violate established
SSA rules, students must accept the consequences for their actions. Detentions will be held every Wednesday
at 7a.m., the second exam day at 11:30 a.m., and certain Saturdays at 8 a.m. An accumulation of Dove
Reduction Points can increase the severity of consequences. A student’s discipline file remains active for the
entire time of enrollment, and is considered when determining consequences for subsequent violations.
Therefore, the following system of consequences is established:
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St. Scholastica Academy 2016-­‐17 5 Reductions
10 Reductions
15 Reductions
20 Reductions
25 Reductions
30 Reductions
Parent notification; detention (charged $5.00).
Parent notification; Dean of Students conference; detention (charged $10.00).
Parent notification; detention(s) (charged $10.00).
Formal letter home; athletic disciplinary probation; detention(s) (charged $10.00) and/or
Saturday suspension (fee assessed).
Dean of Students Conference; disciplinary probation; out-of-school suspension or
Saturday suspension (fee assessed); loss of dances and participation in sports, clubs, other
school activities can be restricted or denied; formal letter home.
Registration for following year withheld; additional consequences could be decided by
Faculty Board or Administrative Board.
LEVEL ONE INFRACTIONS: One or three dove points may be deducted for level one infractions.
One Dove Point may be deducted for the following infractions:
1. Tardy for school or class
2. Improper use of the library
3. Chewing gum
4. Uncovered textbooks
5. Talking during announcements
6. Out of class without a pass
7. Not following teacher directive
Three Dove Points may be deducted for the following infractions:
1. Uniform violations
2. Eating/drinking in class
3. Missing class meetings
LEVEL TWO INFRACTIONS: The following infractions may result in an annotated behavior report and
conference with the teacher or staff member, a loss of 5 Dove Points and the possibility of additional
consequences.
1. Defiance of teacher directive, established rules of the class, or school policies
2. Rude/discourteous/disruptive behavior
3. Vulgar language
4. Littering
5. Use of vending machines during class time
6. Disregard/disrespect for bus procedure or driver
7. Illegal parking / noncompliance with drop off and pickup procedure
LEVEL THREE INFRACTIONS: The infractions listed below may result in a loss of 10 Dove Points and
the possibility of additional consequences.
1. Missed detention
2. Violating lunch time policies
3. Misuse of technology (SSA reserves the right to confiscate and search any electronic device brought on
school grounds by a student.)
4. Visibility or use of cell phones during the school day (1st offense) (*see electronic devices)
5. Emailing, Skyping, and instant messaging during class without the teacher’s directive
6. Inappropriate use of technology (i.e. gaming, texting, messaging, etc.)
7. Improper transporting of computers (having the computer outside of its carrying case, having the screen
facing outward, etc.)
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St. Scholastica Academy 2016-­‐17 8. Leaving computers unattended
9. Eating or drinking in close proximity to computer when in use
10. Unauthorized installation of software and/or apps (including internet gaming) on school computers
LEVEL FOUR INFRACTIONS: The infractions listed below may result in a loss of 15 Dove Points plus
consequences that include, but are not limited to, the following: conferences, service to the school, probation,
out-of-school or Saturday suspension. A Faculty/Administrative Board may be convened.
1. Skipping school, part of a class, assembly, SIPS mornings, or any other school-related activity
2. Leaving campus without permission
3. Serious disrespect / gross insubordination to faculty/staff/administration.
4. Vandalism / defacing or damaging school property / computers (Parents must assume financial
responsibility for any damages incurred by their daughter.)
5. Abusive language
6. Smoking or possession of tobacco products
7. Possessing or being under the influence of alcohol at school or school-sponsored functions (*This
infraction will result in an automatic Saturday suspension in addition to the possibility of other
consequences.)
8. Honor Code violations
LEVEL FIVE INFRACTIONS: The following violations may result in an immediate faculty board or
administrative board to determine consequences including possible expulsion.
1. Violations of the substance abuse policy
2. Harm (verbal or physical) toward a student, staff, faculty, or administrative member; violence of any
kind
3. Possession of a weapon
4. Committing or attempting to commit acts that adversely affect a person’s life, health, property or peace
of mind
5. Unauthorized possession or use of school keys
6. Stealing or possession of stolen materials
7. Repeated violations of school policy while on probation
NEGATIVE BEHAVIOR:
Negativism toward school philosophy, goals and decisions breaks down the morale of the school and destroys
the positive culture. Therefore, any students exhibiting such behaviors will be requested to participate in a
conference to address the difficulty and assist the student in changing the behavior.
Electronic Communication: Inappropriate use of electronic communication will result in disciplinary action
and loss of Dove Points based on the severity of the behavior.
Bullying / Relational Aggression: Harassment and bullying (including cyber-bullying) will not be tolerated.
The severity of the action will determine the level of consequences. When mandated by law, the Academy will
refer the incident to the appropriate authorities. SSA reserves the right to refer any incident to the appropriate
authorities if, in the estimation of the administration, it is in the best interest of student safety or welfare.
SUSPENSION PROCESS:
Suspensions are served out of school and on Saturdays. For out of school suspensions, students are responsible
for meeting with teachers and completing any work covered in class that day if eligible.
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St. Scholastica Academy 2016-­‐17 EXPULSION:
The Expulsion process is considered for various serious infractions of school rules and policies. If a student on
disciplinary probation is involved with another rule infraction, the Faculty Board/Administrative Board
convenes to decide if expulsion is warranted.
FACULTY BOARD/ADMINISTRATIVE BOARD:
Adolescence can be a time of confusion and difficulty. Consequently, the school seeks ways to assist the
student to develop more harmonious relationships with those in her school community. A Board appearance is
to be viewed as an opportunity for faculty representatives or the administration to meet with a student and her
parents in order that, through mutual understanding and cooperation, all aspects of the agreement reached are
reasonable expectations for the future. Consequently, appropriate recommendations based on the best interests
of the student and of the school community are presented to the principal for provisionary approval and
implementation of necessary action steps.
Board sessions are held within the school day by appointment. In the event that the first appointment with the
Board is not kept, the student will be suspended until the second appointment is kept.
BLUE AND WHITE AWARD:
This award will be given at the end of the school year to those students who have maintained 96% of their Dove
Discipline Points thus not serving a detention and who have been absent no more than five days.
CAMPUS INFORMATION & REGULATIONS
ANNOUNCEMENTS:
Students who wish to have an activity announced must first have the message approved by the Dean of
Students. Messages must be submitted prior to 7:55 a.m. each morning.
ASSEMBLIES AND MASSES:
Assemblies at the beginning of the school day:
1. Students are to report promptly to their first hour class for attendance check and to deposit school bags,
computers, etc. Students then proceed to the location of the assembly and sit with their respective class.
Locker visiting is not allowed at that time. Students are to treat one another and especially the speakers
or performers, with courtesy, respect and attention, cooperating in every way to make the occasion
successful.
Masses:
2. Students are expected to conduct themselves in a dignified, respectful manner and participate in the
Mass. A devotional, prayerful tone is to be observed. Water bottles may not be brought to the gym
during Mass.
3. Inappropriate behavior will result in disciplinary action and loss of Dove Points based on the severity of
the behavior.
BEFORE AND AFTER SCHOOL HOURS:
Regular Days:
The school office opens at 7:30 a.m. and closes at 4:00 p.m. Students arriving to campus before 7:30 a.m. must
be in the library until 7:30a.m. Once a student arrives on campus she MUST remain on campus. Students
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St. Scholastica Academy 2016-­‐17 remaining on campus after school must be in a supervised activity or in the library, where supervision is
provided until 5:00 p.m.
Shortened Days:
On shortened days, the office only stays open one-half hour after dismissal. All students must be picked up
before the school office closes on those days, as no late supervision is provided on shortened school days.
CARS AND PARKING:
1. Cars must be registered and appropriate decals placed on all cars, which might be parked on campus.
Students must register their cars and pay a $30.00 vehicle registration fee each year. Failure to register a
car or to park in the designated areas will result in a reduction of Dove Discipline Points, loss of parking
privileges on campus and may result in a city parking ticket.
2. Designated parking areas are available for seniors. If these areas are under-utilized, they may be opened
to junior students.
3. Junior student parking will be determined by random drawing.
4. Students arriving at school are to leave their cars or school buses and come to campus immediately.
Cars are to be locked from arrival to departure. Students are not to go to their cars or to the parking
areas during the school day.
5. 8th, 9th and 10th graders are not allowed to park on campus.
6. Students parking off campus may not park in residential areas. A public parking lot has been designated
by the City of Covington for SSA student use.
7. SSA reserves the right to search any vehicle parked on school premises or the parking areas around
campus designated for SSA students. SSA reserves the right to remove /tow any vehicle parked
improperly on school property.
CHANGE OF ADDRESS OR TELEPHONE:
If your mailing address, telephone number, email address or emergency contact information changes during the
school year, please inform the receptionist as soon as possible.
DROP OFF (AREA) AND ROUTE:
There is one drop off and pick up route at SSA. Students are to be dropped off on Massachusetts Street in front
of Wisdom Hall and the gym. See map immediately following the Handbook section. Dove Reduction Points
will be issued for noncompliance.
ELECTRONIC DEVICES:
1. Cell phones are not to be used DURING THE SCHOOL DAY. Cell phones must be turned OFF and
not visible at any time during the school day. First offense results in ten Dove reductions, meeting with
Mrs. Depreo and a call to parents. With the second violation, the phone will be confiscated and a parent
must come to school, meet with Mrs. Depreo and pay a $25 fee to have the phone returned. The third
offense results in an automatic out of school suspension and a parent must come to school, meet with
Mrs. Depreo and pay a $50 fee to have the phone returned.
2. The unauthorized use of electronic devices such as smart watches, gaming devices, etc. are not allowed
by students.
EMERGENCY DRILLS:
Emergency drills are essential to the safety of all and strict compliance with the safety procedures are expected
of all students.
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St. Scholastica Academy 2016-­‐17 Fire Drills:
Students are expected to respond to the fire drill signal quickly and in complete silence. The following
procedure will be used.
• Move immediately - take nothing.
• Move in complete silence.
• Walk quickly in single file to designated area.
• Teacher close door - take roll book.
• Stand in silence - teacher take roll.
• Return quickly and quietly on safe return signal.
• Moving quickly and quietly is essential to prevent panic in case of emergency.
• Fire drill routes are posted in all classrooms.
Lock Down Drills:
• Report to the nearest classroom if outside.
• Once inside, get in a concealed area.
• Remain silent.
• Wait for officials’ directives.
FACULTY ROOM:
The faculty room and work area are for the use of faculty members only. No student is to be in the faculty room
or work area at any time.
FIELD TRIPS:
All permission slips and money must be turned in no later than the day before a field trip is to be taken, or the
student may not attend. Permission slips should be turned in to the adult in charge. Money is to be turned to
the receptionist in the school office. All school rules apply on field trips.
FOOD AND DRINKS:
Food and drinks are allowed only in designated eating areas. Designated eating areas include the cafeteria, the
dining pavilion and the picnic table areas; the breezeway is not a designated eating area. Only clear bottles of
water are allowed in the classroom.
GYM SEATING:
Class levels will sit in the following areas in the Gym:
Eighth Grade
Fourth set of bleachers (far end of Gym)
Freshmen
Third set of bleachers
Sophomores
Second set of bleachers
Juniors
First set of bleachers (next to concession stand)
Seniors
Seated on gym floor (use of chairs when appropriate)
LUNCH TIME:
Everyone is encouraged to eat the lunch provided by the cafeteria. A student may not leave for lunch, nor
have lunch brought to her on campus. Anything brought to the front office may be inspected and/or
prohibited. Students electing to eat lunch in the cafeteria are required to prepay directly to the Archdiocesan
Food Service. Parents can choose to pay by check monthly, quarterly or annually. Students will swipe their
IDs to debit their accounts daily. If a student has special dietary requirements authorized by a physician, a
request may be made for the cafeteria to meet these dietary needs.
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St. Scholastica Academy 2016-­‐17 Students are expected to behave in a responsible manner in the cafeteria. This involves orderly behavior and
good table manners. Only seniors have the privilege of eating first. Each student is responsible for disposing
of her own trash and keeping the common areas tidy.
Cafeteria workers are to be treated with respect and courtesy at all times.
Lunch Rules:
In order to safely supervise students during the lunch period and to keep our campus cleaner, students must
follow these regulations when deciding where to eat.
• No other indoor locations other than the cafeteria are allowed to be used to eat lunch.
• Students who choose to eat outside may eat or drink only in the dining pavilion and picnic table area.
• Picnic tables have been provided for the use of students during break and lunch. These tables are not to
be moved without teacher permission, and are not to be written on or vandalized in any way.
• Soft drinks are not allowed in the cafeteria at any time.
• Screaming, yelling and extremely loud talking is inappropriate.
• Throwing of any food is strictly prohibited.
• All trash should be cleared from table when leaving.
• Dispose of everything properly.
• Servers are to report to the cafeteria promptly when called.
PERSONAL BELONGINGS:
Students are NOT to bring large amounts of money or valuables to school. The school cannot assume
responsibility for stolen items. If a student must have a large amount of money or valuables on a particular
occasion, it must be left with the receptionist in an envelope marked with the student’s name. Students are
expected to be responsible for their personal belongings.
St. Scholastica Academy is the exclusive owner of the school premises, all desks and furnishings within the
building assigned to any student and any other areas of the school or grounds set aside for the use of students.
Any school official or designee may inspect any building, desk, cubby, locker or grounds at any time without
prior notification to the student. In addition, any school official/designee may inspect a student’s notebook,
textbook, purse, sports bag, book bag, lunch bag, computer bag, phone or any other electronic device brought
on campus when there is reasonable cause to believe that the student has in her possession any substance or
item in violation of school policy. Students should have no expectation of privacy while on campus or other
school related events.
In consideration of those students with severe allergies, perfume or other scented products should not be
brought from home or applied at school.
REMOTE AREAS:
Some of the areas on campus are off-limits during the school day such as the parking areas, behind the gym, etc.
No student is allowed in these areas without supervision. Additionally, there are no areas on the school grounds
that are absolutely private to the students.
SERVICE OPPORTUNITIES:
Unless otherwise specified, students are encouraged to wear an SSA shirt during all service activities.
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St. Scholastica Academy 2016-­‐17 SIP SESSIONS:
The acronym SIPS stands for School Improvement Plan Sessions. During these mornings students arrive at
school at 10:30 a.m. to begin their class day. Teachers arrive at school at 7:45 a.m. for professional
development. The rationale for this format is that, for professional development to be effective, it must be jobembedded and ongoing. On certain SIPS mornings different class levels will be asked to report to school earlier
than the normal 10:30 a.m. arrival time to participate in guidance activities, special meetings, etc. so that
instructional time is not interrupted.
SPS PEP RALLIES:
Periodically pep rallies are held at St. Paul’s during the football season. On these days, school is dismissed at
2:30 p.m. Students may opt to attend the pep rally on St Paul’s campus. Some bus transportation may be
provided. Students must be picked up from or depart from St. Paul’s campus no later than 3:15 p.m. Bogalusa
and Mandeville bus riders must meet their transportation at the regularly designated locations on St. Paul’s
campus immediately after the pep rally.
TELEPHONE:
The office telephone may not be used for personal phone calls. All emergency calls must be placed through the
receptionist. Incoming messages from parents will only be given to students at break, at lunch and at dismissal.
VISITORS:
SSA’s campus is a “closed” campus, meaning that students may leave campus only with the expressed
permission of the Dean of Students.
Any visitor to campus, including parents, vendors, etc., must register in the front office to sign in and receive an
identification badge. Before leaving campus, the visitor must return to the front office to sign out and return the
badge. Parents requesting to see a student must come to the office to request that student. Parents or
Guardians may not go directly to a classroom to see either a student or a teacher. A student who requests
to bring a guest to school during the day must have approval from the Dean of Students at least two days in
advance. A pass will be issued to the guest who will accompany a current SSA student during school.
STUDENT SERVICES
DOVE’S NEST:
The Dove’s Nest is an on-campus shop operated by the SSA Athletic Association. The purpose is to generate
funds for the athletic program and to stimulate school spirit by offering special SSA items not available
elsewhere.
Some of the items available include:
• SSA Physical Education uniform (shorts and shirts)
• Dove Spirit Shirt and other Dove Spirit Items
• Blue tights
• Additional items are displayed on the SSA website
HELPDESK:
The Helpdesk provides hardware and software support on school-issued portable computers. The Helpdesk may
be contacted any time students require help in resolving a technology-related problem.
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St. Scholastica Academy 2016-­‐17 There are several ways to contact the Helpdesk, including the following.
• By sending an e-mail to helpdesk@ssacad.org.
• Coming directly to the helpdesk office located in the library workroom.
• Calling the Helpdesk at 985-892-2540 ext. 105.
The Helpdesk guarantees the same response and quality of support regardless of the contact method. The
priorities used to resolve technology related issues are based on the severity and impact of the problem.
The Helpdesk hours of service are from 7:30 a.m. to 3:30 p.m. Monday through Friday with the exception of
school holidays. To facilitate support requests the Helpdesk maintains a presence in the library workroom
during the above mentioned hours and will have consultants available for your assistance.
LIBRARY:
All students are welcomed and encouraged to use the library as much as desired and the librarian is available to
assist any students with any need. A large selection of books and magazines is available for student use.
Photocopiers are available in the library and students needing copies must utilize the library copiers.
Students will use their unique code to activate the library copier. Students will be provided a designated
number of free copies. After this number is exhausted, students will be charged per additional copy.
Library Guidelines:
1. Hours are 7:30 a.m. - 3:15 p.m., including break and lunch.
2. Check out all books and magazines at the desk before leaving library.
3. Books may be checked out for two weeks. Magazines and reference books may be checked out
overnight at the end of the day.
4. A book returned after due date will be fined $.10 per day. A magazine or reference book returned after
8:30 a.m. will be fined $1.00 per day.
5. No eating or drinking will be allowed in the library.
6. The library is a quiet place for reading and studying.
7. Reductions of Dove Discipline Points may be given for disruptive behavior.
Procedures for Overdue Books/Fines:
Week 1
Issue notice as reminder.
Week 2
Issue notice and reduction of Dove point.
Week 3
Conference and reduction of 5 points.
Week 4
Fine increases to $.50 per day and the privilege of borrowing books suspended until the
matter is cleared.
LOCKS:
Distribution of Locks:
• Beginning of Year - Students will receive locker assignments and locks at the beginning of the school
year. The student is responsible for the locker assigned. Only locks provided by school may be used.
• End of the Year - The last week of class students turn in their lock during the scheduled locker checkout.
Anyone who has a lock problem must be cleared through the Dean of Students before taking exams.
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St. Scholastica Academy 2016-­‐17 Purchase of Personal Locks:
All PE students and student athletes must purchase a lock to secure computers in gym lockers and lockers at the
athletic complex.
LOCKERS:
Lockers are the property of the school and are assigned to the students for their use. The school reserves the
right to search lockers and personal effects of the students in those lockers at any time.
1. Lockers are to be kept locked at all times to safeguard student property. The school is not responsible
for items that are reported as missing or stolen from student lockers.
2. Students are not allowed to put writing or graffiti on or inside a locker. Nothing may be permanently
affixed inside or outside of the locker; this includes adhesive stickers.
3. Lockers may be decorated for special days such as birthdays or Christmas. Decorations must be
attached properly and removed as designated. Decorations inside the locker must be appropriate and in
good taste.
4. Tampering with locks, lockers or personal belongings of other students or teachers will be treated as a
serious violation of respect for another’s property.
LOST AND FOUND:
Lost and found items must be turned in to the receptionist in the front office. Articles not claimed after one
week will be given to Goodwill. Textbooks found on campus should be turned in to Mr. John Harty.
TEXTBOOKS:
Beginning in July preceding the school year through the first week of school, students will have the option to
purchase all of their novels, workbooks and advanced placement textbooks for the entire upcoming school year
(fall and spring semesters) using SSA’s online bookstore, operated by MBS Online.
Purchased Textbooks:
1. Textbooks purchased through SSA’s online bookstore (operated by MBS Online) may be sold back to
MBS at the conclusion of the school year in May.
2. Students will receive their state textbooks by the first day of each class term. The expense of textbooks
makes it imperative that all books are kept covered throughout the year to insure the continued use of the
book. Students will have the first week of school to cover all books and will receive Dove Reduction
points after that time for uncovered books.
3. Students should check each textbook for damages, writing, etc. It is the student’s responsibility to
schedule an after-school meeting with Mr. Harty to report any such damage. If this is not done, a
student will be charged for book damage discovered at the end of the year.
4. It is imperative that students put their names on the inside cover of each textbook. Students are
expected to have the designated textbook at the end of the year or they will not be allowed to take
exams.
5. If a textbook is lost or damaged, the student will be charged the entire cost of the book to replace it.
Textbook Loss/Damage Consequences:
1.
Lost texts: entire cost of the book
2.
Damages of any kind: $.50 per page or the entire cost of the book.
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St. Scholastica Academy 2016-­‐17 TRANSCRIPTS:
All transcript requests are processed through the Guidance Department and must be made at least two days in
advance of the date needed.
VENDING MACHINES:
Vending machines are available in the student locker rooms, breezeway, courtyard, and in the gym. Students
may use these at break and before or after school. School lunch program regulations require that vending
machines not be used during lunch period. Vending machine items are not to be brought into the cafeteria.
Vending machines are also not to be used during class (this includes P.E. class). Abuse of the machines
will result in disciplinary action.
SCHOOL POLICIES
AIDS:
In keeping with the Archdiocesan Policy, students will not be discriminated against on the basis of Acquired
Immune Deficiency Syndrome.
ABORTION:
Catholic teaching does not accept abortion. When it is discovered that a student has had an abortion, every
effort should be made to counsel the individuals involved towards reconciliation and respect for human life.
Each case should be handled individually. Abortion could result in expulsion from school.
ADMISSIONS:
All admissions to SSA are for one year at a time. Each year the administration reserves the right to refuse
admission to any current or former student. A student’s academic, attendance and discipline record will be
reviewed in determining readmission for the following year. A student who leaves SSA and wishes to return
must apply for readmission; readmission is not automatic. A decision will be made based on what is best for
the school and the student at that time. Students who have withdrawn from SSA to attend another local school
are not allowed to return for their senior year.
ALCOHOL AND DRUGS:
SSA is a drug free environment. To that end, students, parents and faculty are asked to work together to
maintain a safe, drug free school environment.
SSA will not accept the use of any illegal substance by any student or teacher without taking serious action.
Possession, distribution, use of, involvement with or being under the influence of alcohol or unauthorized drugs
on campus or at school-sponsored functions is strictly forbidden. Cases will be referred to the Dean of Students
and Administrative Board for disciplinary action including the strong possibility of expulsion.
Law enforcement personnel conduct occasional random searches of cars, lockers and personal belongings.
When the situation is necessary, the SSA Administration will also search cars, lockers and personal belongings.
A student who is involved with drugs is encouraged to seek help from a counselor or administrator. A student in
a therapy program may remain in school provided she passes a drug test after an appropriate interval of time,
and she is not in violation of the drug/alcohol rule on campus. Any student who suspects that another student is
involved with drugs is encouraged to alert a counselor so that assistance can be offered.
Prescription Drugs are not to be in the possession of a student during the school day. If prescribed medication
must be dispensed during the school day, a parent must communicate this to the Dean of Students ahead of
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St. Scholastica Academy 2016-­‐17 time. Prescription drugs must be left with the receptionist in the front office in the original container as
dispensed by a registered pharmacist with the prescription label affixed.
BUS POLICY:
Bus riders are expected to be courteous to other passengers and the bus driver. A student who misbehaves
inappropriately on the bus will lose the privilege of riding the bus. In this event, parents will be required to
furnish transportation to and from school. The school bus driver is assigned a very important role in the school
- transporting our students safely to school and home. The driver must observe constantly what is taking place
outside and inside the bus. The bus driver is in charge of the students he/she transports and is responsible for
taking appropriate action to protect persons and property from injury. Any incident of inappropriate behavior
on the bus or waiting for the bus will be reported to the Dean of Students for additional action.
General bus rules include:
• Keep food and drinks off the bus.
• Remain seated at all times.
• Follow the driver’s directions regarding any seating assignments.
• Be at the pickup location at the designated time. The bus will not stop to pick anyone up while en route.
• Maintain a clean bus by picking up your trash before exiting.
• Always treat the driver with respect.
• No vandalism of the bus.
COMPUTER/INTERNET USAGE:
The goal of St. Scholastica Academy is to provide a full range of technology tools, services, and experiences
that allow students to become fully prepared to:
1. Succeed in today’s information-based economy by using technology to access, create and transform
information (information literacy).
2. Become self-directed lifelong learners.
3. More deeply explore and discern information to become critical thinkers.
4. Become self-reliant technology users.
It is SSA’s belief that in order to develop good technology skills, students must have first-hand interaction with
technology on a day-to-day basis. To support this belief, each student will be issued an iPad for use in the
classroom. The school-issued iPad is the only computer technology allowed in the classroom and on campus.
Students must be allowed to have as much freedom as possible to manage their technology tools. In this vein it
is the policy of SSA that although we will provide the necessary software, training, and support; the overall
management of said software and hardware is the responsibility of the students. SSA’s Responsible and Ethical
Use Policy outlines these management responsibilities. SSA students must read and agree to abide by the
standards set forth in this document. This document may be accessed online.
DANCE POLICY:
Although the following guidelines pertain specifically to dances sponsored by SSA, certain matters treated
therein apply to conduct at any and all SSA activities. Both parents and students are asked to be well
acquainted with these regulations and to abide by them. New parents are required to attend the annual dance
meeting held at the beginning of the school year in order for the student to attend any SSA dance including
prom.
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St. Scholastica Academy 2016-­‐17 Because the school assumes responsibility for its students while they are present at a school dance, it reserves
the right to:
1.
Determine the maximum expense for each dance
2.
Approve the location for each dance
3.
Establish a dance code that must be observed.
Dances sponsored by SSA are generally held in the school gymnasium. They are held for the enjoyment and
entertainment of SSA students and their guests and are not open to the public.
Attendance, Admission and Dress:
SSA offers several dances per year: ONLY SSA students in grades 8-12 may attend the school-sponsored
dances. No elementary students may attend any SSA dance. Boys from area Catholic high schools with high
school ID may attend the Back to School dance. Only SSA juniors and seniors and their dates may attend the
prom. A parent signature on the prom guidelines is required for students to attend prom.
Students and their dates should be dressed suitably. Improper dress will be considered cause for refusal of
admission. In accordance with the guidelines set down for the dance, SWEETHEART and PROM are semiformal dress. The group that sponsors the dance will publicize a dress code prior to the event or will follow the
general dance dress code below.
• Fingertip length shorts or skirts, pants, jeans, etc. are allowed. Tops must extend below the beltline
of the skirts or pants. Midriffs may not be exposed at any time during the dance.
• Homecoming - a theme will be announced and students are encouraged to dress according to theme,
keeping in mind costumes should be appropriate length and not revealing.
• Prom and Sweetheart - These dances are semi-formal to formal. Dresses must be formal, short or
long, appropriately fitting. Hemlines for short dresses must be no more than 4 inches above the
knee. Slits in dresses must be no shorter than 4 inches above the knee. No immodest bare-backs;
therefore you may not wear a dress that has an open back or laces up the back. There should be no
cutouts or openings below the traditional bra line. Your dress must be modest; therefore, you may
not wear anything that is low cut, revealing cleavage. Spaghetti straps or one-shoulder dresses are
allowed. Strapless dresses are allowed. Appropriate dress shoes must be worn. No pierced body
parts are to be visible except the ear lobes. Male guests are expected to wear a coat and tie.
• At all dances, male guests must be dressed according to the type of dance listed above. Shirts must
be worn appropriately at all times. SSA students are responsible for the appearance of their dates.
• Male guests must, at any dance, be able to present a valid school I.D. or driver’s license to be
admitted.
All dance attendees will be breathalyzed upon entry to the dance. A failed breathalyzer test will result in the
parent of that student (SSA student or escort) being required to pick said student up from the dance.
Appropriate consequences will be given the following week. Note: A breathalyzer may be used at any school
function or at any time during a school dance.
To ensure the success of the dance and to be respectful of the time, effort and money expended, those
participating are expected to attend for at least two hours. No one will be allowed to enter any later than 30
minutes after the dance has begun nor leave any earlier than 30 minutes before the dance ends. For prom,
students and their dates must remain at the dance for the entire three hours.
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St. Scholastica Academy 2016-­‐17 Once a student enters the dance, he or she may not leave until lock-in has ended. The following times are
usually followed.
Homecoming, Sweetheart: 7:00 p.m. – 10:00 p.m. (7:30 p.m. – 9:30 p.m. Lock-in)
Prom: 7:00 p.m. - 10:00 p.m. (3 Hour Lock-in)
Other dances may be held during the school year if approved by the Administration. Specific information on
prices, times and other information will be publicized at that time.
Unusual circumstances that would necessitate an exception in the arrival or departure times must be cleared
through the Dean of Students at least one school day prior to the dance. Students are admitted after the lockin only with the permission of the Dean of Students.
Once a student leaves the school or dance premises, the school is no longer responsible for her safety or her
whereabouts.
No visitor or guest requests are allowed. Exceptions may be granted by the Dean of Students, no less than two
days prior to the dance.
Conduct before and during the dance:
The possession and/or use of alcoholic beverages, tobacco and/or illegal drugs (including aforementioned items
in vehicles) are strictly forbidden. Anyone suspected of violating this rule will be subjected to disciplinary
action including expulsion from the dance, and parents will be notified to transport him or her home. Suspicion
of use may warrant a field sobriety test or testing with a Breathalyzer. The Administration reserves the right to
increase the severity of the disciplinary action in relation to the seriousness of the violation. If a student
requires emergency medical treatment and school authorities are unable to contact the parents, she will be taken
to the nearest medical facility and the parents will be held responsible for expenses.
Persons defacing or damaging school or community property will be required to pay the cost of replacement or
repair.
SSA students are responsible for the behavior of themselves and their dates and are expected to report
inappropriate behavior to an adult authority at the dance. Lewd, suggestive dancing is not allowed. A
respectful, quiet demeanor is expected of all guests during Court Presentations.
Law enforcement and school personnel have a right to conduct random searches of personal belongings and
vehicles. Appropriate consequences may apply if contraband is found.
Chaperones:
All dances must be adequately chaperoned which includes parent chaperones. Chaperones are to refer any
problems with behavior, appearance, arrival, lock-in, etc. immediately to the Dean of Students or teacher in
charge. Students conducting themselves improperly or being disrespectful to chaperones will be subject to
school disciplinary action.
The cooperation of all students and parents in following the above regulations is strongly encouraged. The
success of all events depends entirely on full support, understanding, effort and cooperation by the entire school
community.
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St. Scholastica Academy 2016-­‐17 Pre/Post activities:
For pre- and post- activities, students and parents are to be mindful of and support the following guidelines.
• Expenses should be kept to a minimum.
• Alcohol should not be served. Activities involving the serving of alcoholic beverages to minors is a
serious violation of civil and school rules will apply.
DISMISSAL / WITHDRAWAL OR TRANSFER:
The procedure for withdrawing or transferring from school begins with an exit interview with the student, her
parents, and her counselor. All books must be turned in and accounts cleared before a transcript will be issued.
DRUG TESTING:
A drug-testing program can act as a strong deterrent to drug use and experimentation. Therefore, the following
drug testing policy and procedures are implemented:
Random testing will be conducted on the student body throughout the school year. Once a student has been
tested, that student’s name is returned to the collective pool for further random plus selection. The
administration reserves the right to require the testing of any additional student if warranted.
• A small sample of head hair, a minimum 1 1/2 inches in length from the root, will be non-invasively
collected from the students by designated school personnel. The sample will be sent directly to the
laboratory of Psychemedics Corporation to be analyzed for the presence of five drugs (cocaine,
marijuana, PCP, opiates, and methamphetamines) or any combination of drugs.
• Results will be sent directly from Psychemedics to the Dean of Students. Confidentiality will be fully
maintained.
• If tested positive, parents would be notified; a conference will be held between the students, parents,
Dean of Students, and Counselor; Professional counseling will be required. The student will be retested
after an appropriate interval. A student who tests positively a second time may be dismissed from
school.
• If a student challenges the test results, a follow-up test would be administered in a timely manner, at the
parent’s expense.
• Under no circumstances will any law enforcement agency be notified of the result.
ALL STUDENTS ARE REQUIRED TO PARTICIPATE IN THIS PROGRAM TO REMAIN ENROLLED AT
SSA. PARENTS WHO REFUSE TO ALLOW THEIR CHILD TO BE TESTED MUST WITHDRAW THEIR
STUDENT FROM SCHOOL.
As Catholics we believe that we are made in the image of God. According to St. Paul, “you are the temple of
God; and the spirit of God rests in you.” If we as a school community truly embrace this teaching, then the
choice to be “drug free” is a choice “to be filled with the Spirit.”
EARLY GRADUATION:
Early graduation is not an option for an SSA student. We will not give approval to take correspondence
courses nor enroll in summer school for new credit for a course that is offered in our curriculum. SSA will not
authorize taking correspondence courses that contribute to early graduation.
A diploma is not issued until that respective student’s class graduates.
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St. Scholastica Academy 2016-­‐17 EXTRAORDINARY MINISTERS OF HOLY COMMUNION PROCEDURE FOR SELECTION:
Juniors who have been fully initiated into the Catholic faith (those who have received the sacraments of
Baptism, Confirmation, and Eucharist) and who faithfully observe and practice it will be considered to serve as
an Extraordinary Minister of Holy Communion during their senior year at SSA. The Campus Ministry team
will identify and invite juniors who have demonstrated interest and participation in the liturgical activities of
SSA to apply to serve as an Extraordinary Minister of Holy Communion. Application forms will be given to
those selected to apply at the beginning of the second term. It is the student’s responsibility to submit the
completed application form to the Campus Minister by the designated date. Each application is reviewed and
the following criteria considered:
• The student demonstrates a sincere and consistent practice of the Catholic faith.
• The student demonstrates responsibility and accountability to the school community.
• The student demonstrates balanced, mature behavior.
• The student actively participates in the liturgical activities of SSA.
The Campus Minister interviews each applicant and consults with the Pastor/Youth Minister of the applicant’s
church parish. Final selection is made by a committee of faculty members and administrators. Students who
are selected to serve as Extraordinary Ministers of Holy Communion must attend two training workshops: a
training workshop sponsored by the Archdiocese in the spring of the Junior year as well as a workshop hosted
by SSA. They are officially commissioned at the beginning of the school year. Commissioned Extraordinary
Ministers of Holy Communion must attend Friday morning Communion services as well and participate in
Eucharistic adoration services held the first Friday of each month. Commissioned Extraordinary Ministers of
Holy Communion may serve at SSA school liturgies only for the period of their senior year. Extraordinary
Ministers’ meetings (scheduled on school calendar) are held each month for continued training and fellowship.
The school reserves the right to suspend a student from serving as an Extraordinary Minister of Holy
Communion if warranted.
FUNDRAISERS:
All fundraising ideas must be submitted in writing to the Dean of Students for consideration.
MARRIED STUDENTS:
A student who has been married or who marries is not allowed to enroll or to remain at SSA.
PREGNANCY POLICY:
St. Scholastica Academy is concerned with the Christian moral development of the individual and the student
body as a whole. We strive to provide an atmosphere that stimulates and fosters the growth of Christian values
and principles, in particular a respect for life. Pre-marital sex and pregnancy for unmarried girls is not in
keeping with Christian values and principles and is not considered acceptable for Catholic high school students.
However, in the unfortunate event of an SSA student becoming pregnant, the following policy will be followed:
1. The school will work on an individual basis with any student who becomes pregnant.
2. All reasonable attempts will be made for the pregnant student to complete her education in the Catholic
school system of the Archdiocese of New Orleans.
3. Once a pregnancy is known, it is to be reported to the school immediately. Every effort is to be made by
the student and the family to be discreet about the situation so that it can be handled in the best manner
possible. Whether or not the student will continue her schooling at SSA at this point will depend upon
the individual circumstances. SSA will share Archdiocesan and community resources with the parent
and student once the pregnancy is made known.
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St. Scholastica Academy 2016-­‐17 4. Once a pregnancy becomes visible it is not possible for the student to continue at SSA. Alternatives for
her education will be explored with the pregnant student, her family and the school.
5. It is required that arrangements be made by the student’s family for the pregnant student to participate in
professional counseling.
6. After the baby is born, the student’s continued education at SSA depends upon:
a. The psychological and personal disposition of the student and the circumstances surrounding the
whole situation.
b. The recommendation of professional counselors and her physician.
c. The student’s previous academic and discipline status in school and the status of her academic
work during the pregnancy period.
d. The right to a good reputation of both the student and the school.
e. The marital status of the student.
7. If the student is allowed to return to SSA, a reasonable amount of time must exist between delivery and
her return to school.
8. Final decisions on all matters will be made by the administrative team in consultation with the particular
student, her family, and other professionals.
SAME SEX ATTRACTION:
Statement of Same Sex Attraction:
The Archdiocese of New Orleans respects and follows the teaching of the Catholic Church as we minister to
youth who face the complexity of cultural and personal issues of today. As they grow in their understanding of
their identity and sexuality, we will provide guidance and parameters founded on the truth that they, as male and
female, are created in the image of God and redeemed by Jesus. We will teach respect for the dignity of the
human person, recognizing the importance of chastity as we guide our youth in discovering their identity as
children of God. We will not tolerate hatred or bullying at any level in our school programs. We set boundaries
and policies that help us teach young people to live with relational integrity, showing respect for themselves and
one another. Out of respect for the confidentiality of our students and their families, we will not address
specific questions regarding a school situation. We will continue to minster to our youth and members of their
families during times of struggles as they develop in their understanding of their identity and sexuality.
Overnight Travel:
Students may not sleep in a room with her girlfriend. All students must maintain the virtue of chastity and
modesty so as to avoid confusion and scandal to other students, families, and personnel.
Proms and Dances:
To attend a prom or dance as a couple, a student’s date must be a person of the opposite sex. Males and females
must follow the dress code required by SSA, which includes being gender-specific. The Administration will
make all final judgments on the appropriateness of questionable attire. Any one who does not adhere to the
regulations as stated in the handbook will not be permitted to enter the dance.
Public Displays of Affection:
Public displays of affection (PDA) including but not limited to holding hands, long embraces, close dancing,
and kissing are not to be displayed while participating in school activities or on school grounds.
Locker Rooms and Restrooms:
Locker rooms and restrooms used will be based on gender at birth according to one’s genetic/DNA make-up.
We are created in the image of God. Our dignity in being male or female is both a physical and a spiritual
reality, which is a reflection of the infinite perfection of God (CCC #370).
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St. Scholastica Academy 2016-­‐17 STUDENT MINISTERS:
Juniors may apply to serve as part of the Student Ministry Team during their senior year at SSA. The Student
Ministry Committee will meet with students at the beginning of their junior year to explain the criteria used in
the application process. Applications will be available in the spring. Each is reviewed with consideration given
to the following criteria:
• Applications must be submitted by the due date.
• Applicant must attend the pre-selection meeting (7:20am in the Chapel on specified date).
• Evidence of commitment to faith formation supported by (examples): involvement in Pillars, attending
communion services, participation in formation workshop).
• Applicant’s school attendance record, including early checkouts and absences on special event days.
• Applicant’s disciplinary record – an accumulation of over 20 dove reductions as well as review of major
violations.
• Service Hour requirement – submitted by documentation by deadline showing completion of hours.
• Social Networking sites – appropriate behavior on ANY postings.
Only those students meeting the criteria listed above will be invited to serve as a Student Minister for her Senior
year.
SCHOOL RING POLICY:
The school ring is a symbol of identity with the school, pride in being a member of the school, and loyalty to the
traditions, goals, and philosophy of the school. The ring is also a symbol of successful achievement, a status of
being a “Senior.” School rings will be presented in the beginning of the senior year.
Because of this, St. Scholastica Academy has adopted the policy that there is to be one standard ring for seniors
at St. Scholastica Academy. This ring is to be purchased through SSA. A state championship ring is not an
official SSA senior ring. A student wishing to receive an SSA ring that has been used in her family in the past
will be allowed to do so.
SENIOR PINNING:
Induction into the senior year at SSA takes place in May of the junior year. At this ceremony, the senior pin,
which is considered a precursor to the senior ring, is presented to the student. Only juniors, who are registered
for the senior year at SSA will participate in the Induction ceremony and receive the senior pin.
SENIOR TRIP POLICY:
St. Scholastica Academy does not sponsor a senior trip. Parents are to understand that trips planned at the end
of the year are not school sponsored or school chaperoned.
SERVICE PROGRAM:
Rationale:
“The human person is the clearest reflection of God’s presence in the world; all of the Church’s work in pursuit
of both justice and peace is designed to protect and promote the dignity of every person. For each person not
only reflects God, but is the expression of God’s creative work and the meaning of Christ’s redemptive
mystery.” –United States Conference of Catholic Bishops 1983 pastoral letter, “The Challenge of Peace”
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St. Scholastica Academy 2016-­‐17 By engaging in service to the community, SSA students develop not only gratitude for a multitude of personal
blessings, but also insight into how their individual gifts make unique contributions to fulfilling the human
dignity of all God's people.
Program requirements:
Each student engages in service learning by:
• Completing 20 hours of service via a Personal Service Learning Plan (PSLP) for each school year
• Participating in grade level service projects completed via religion classes or on designated outreach
days:
• 12th/11th: participate in one comprehensive off-site outreach day; pre/post processing meetings
conducted by the service director and others
• 10th, 9th, 8th: participate in two service events via respective religion classes; pre/post processing
meetings conducted by the service director and classroom teacher
Personal service learning plan:
Each student will create and submit a Personal Service Learning Plan (PSLP) near the beginning of each school
year. On her PSLP, each student will list the service venues she plans commit to for that school year, for a total
of at least 20 hours. Students may complete all 20 hours with one service venue or any combination of service
venues of their choice. Please note that these service venues must be chosen from the Service Learning
Venues Catalog provided by SSA unless an exception has been pre-approved. See exception policy below.
Each student will submit her PSLP by the designated deadline, and then receive email confirmation that her
PSLP has been approved. Timely announcement reminders about service venues will be made throughout the
year.
Twenty hours is the minimum requirement. Students are free to do additional service at any nonprofit/charitable venue of their choice.
Service learning venues catalog:
The Academy believes that students experience the full richness of Christian service by undertaking a diversity
of opportunities. The Service Learning Venues Catalog consists of a wide variety of service organizations and
service events scheduled throughout the year. Categories include service to the school community, service to
the parish community, service to non-profit organizations, and service directly to the disadvantaged and
marginalized.
Each service venue is listed by category; described in detail; and given a designation of the total hours that will
be credited for choosing to participate. Some service venues listed in the Service Learning Venues Catalog may
require only a few volunteers, so these may be available on a first come, first served basis. As many of these
agencies and events as possible will be represented to students at the annual service assembly.
Christian service should be a gift of self that reaches beyond convenience and the minimum requirements of
personal relationships. SSA’s service program encourages students to give not just their time, but themselves.
While it is indeed good to serve family and friends, these acts of service are our normal duty in relationships
and the minimum responsibility of Christian charity. Under this rationale, services to family members or
relative-owned, for-profit, or private agencies, camps, programs, events, etc., will not be included in the Service
Learning Venues Catalog.
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St. Scholastica Academy 2016-­‐17 Exceptions:
Students may seek pre-approval for some other eligible service venue, such as a summer mission trip. We will
not consider a wide variety of alternative service events/activities. This is intended, rather, to address those
students who involved in special charitable endeavors, trips, missions, etc.
There will be specific deadlines for the pre-approval application:
• For events happening in the summer to be applied toward the following school year: deadline for
approval is the last week of classes prior to Dead Week/final exams
• For events happening in the school year itself and/or that arise during the school year: deadline is always
one week prior to the proposed event
Only service for a non-profit organization or charitable benefit will be considered. Service to private and/or
profit-based businesses, childcare facilities, dance programs, fitness clubs, athletic programs or teams, summer
camps, medical offices, veterinarian clinics, or political activities will not be considered.
Deadlines and consequences:
All annually required service hours must be completed and submitted no later than the Tuesday following
Easter break. Each year the specific calendar date is announced and published in multiple forms.
Students who fail to meet the requirements by the stated deadlines will be subject to the following
consequences:
• You will forfeit the privilege of choosing where you offer service, and
• You will make up the missing hours at mandatory service sessions held after school hours. The service
activity will be chosen by SSA.
• You may be denied leadership positions in some student organizations.
Service awards:
Award pins will be given for service above and beyond the required minimum: 50-99 hours and 100+ hours.
Students who submit 50 or more service hours after the published deadline cannot be eligible for service award
pins.
Other considerations:
Service hours performed as normal membership duties for SSA clubs or organizations will not be applied
toward the service program requirement.
Service hours are not cumulative. All students must fulfill the 20 hour requirement each year.
Any student who completes an extensive, continuous service project, mission trip, or in-depth project of her
own design may be exempted from the 20 hour requirement. These circumstances must be pre-approved by the
Service Coordinator and must include substantial documentation.
Service opportunities and contact information will be posted on online, the SSA Facebook page, and in the
weekly SSA email. It is the student's responsibility (unless otherwise stated) to make the contact and
arrangements for service events.
Completed service record forms should be submitted to the Campus Ministry/Service Office (upstairs in the
administration building).
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St. Scholastica Academy 2016-­‐17 Service record forms can be downloaded and printed from online and the SSA website.
Students can see how many hours have been applied to their personal total by checking the database online,
which is updated regularly.
SPIRITUAL LIFE:
Prayer and worship are an important part of our way of life at SSA. For this to be meaningful, a prayerful,
reverent atmosphere is to be observed both during prayer and religious services of any kind. All students,
regardless of religious affiliation, are to attend all religious functions and classes.
Each underclassman will participate in a class retreat that will be scheduled utilizing school time during the
year. This day incorporates communal prayer, solitary time, presentations by speakers, group sharing, related
activities, and fellowship. Attendance is required regardless of a student’s religious affiliation. If absence for
one of these days is unavoidable, the student must participate in one of the optional retreats (possibly outside of
class time) designated by the Campus Minister and/or complete a relevant comprehensive assignment given by
the religion teacher.
Senior Retreat is comprised of an overnight experience away from campus. Senior attendance at retreat is
mandatory.
TOBACCO:
Smoking on campus (this includes activities at SPS or other SSA functions away from campus) or while in
uniform is strictly forbidden. Being in possession of tobacco products while on campus is strictly forbidden.
The school bathrooms are not considered appropriate places to congregate; anyone who congregates in the
bathroom may be sent to the Dean of Students for disciplinary action. If anyone is under suspicion of smoking,
she will be sent to the Dean of Students. This could result in search of purse, book bag, etc. or other
disciplinary consequences.
CO-CURRICULAR ACTIVITIES
SSA regards co-curricular activities as an integral part of the total educational program. Although a good
scholastic record in high school is still the primary concern, employers and college admissions officers are
placing increasing emphasis on the student’s co-curricular activities. Colleges seek students who have
demonstrated personal qualities of leadership, special interests or significant accomplishments in their high
school years.
CLUBS AND ORGANIZATIONS:
Each organization elects officers to serve in leadership roles. These leaders are expected to exceed the
minimum requirements of membership in the organization.
In addition to such related learning activities as retreat programs, field trips, activity periods and assemblies, the
following organizations are available to the SSA student:
Animal Appreciation
Art Club
Benedictine Players
Mu Alpha Theta
National English Honor Society
National Latin Honor Society
SADD
Sci-Fi Movie Club
Science Club
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St. Scholastica Academy 2016-­‐17 Color Guard
Foreign Language Club
Key Club
Legacy Library Club
World Culture Society
National Honor Society
National Science Honor Society
National Social Studies Honor Society
Osirian (Literary Magazine)
Pillar (Marian Ministry and Respect Life)
Speech Club
Student Council
Student Ministry
Every student is encouraged to be involved in at least one organization.
Process for Introduction of New Club/Organization to St. Scholastica Academy:
Submit written proposal to Dean of Students to include the following.
1.
Name and purpose of organization
2.
Moderator suggestion
3.
Meeting requirements (frequency and location)
4.
Financial needs
5.
Goal (s) to achieve
6.
Criteria for membership
7.
Start date for organization
The proposal will be reviewed by the Administrative Team for approval, modifications or denial.
Officer Eligibility:
This policy applies to Student Council, class officers and club officers.
To run for office:
• 2.0 GPA.
• Good disciplinary standing.
• Must have completed their service hours to date (spring elections).
• Executive and class officers, as well as club Presidents, may not hold another office.
• No major violations of school policy.
• No more than five days absent per term.
To remain in good standing:
• 2.0 GPA with no grade of “F.”
• Good disciplinary standing.
• No major violations of school policy.
• No more than five days absent per term.
Probation:
• 2.0 GPA with one “F” to be brought up by next interim period.
• Below a 2.0 GPA to be brought up by next interim period.
Loss of Office:
• More than one “F,” or an “F” which was not remediated during the interim period.
• Reductions of more than the allowed points for the particular office.
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St. Scholastica Academy 2016-­‐17 Depending on the circumstances, a student may be placed on Leadership probation with terms in writing, or will
be removed from office outright, pending a review of the violation by the moderator and the Dean of Students.
Leadership probation does not automatically place a student on disciplinary probation; however, a one-day
suspension from school automatically puts an officer on Leadership probation. Any student on Leadership
probation will be allowed to run for office again only upon recommendation of a committee comprised of the
club or class moderator, select faculty members, guidance counselor, the Dean of Students and the Principal.
HONOR SOCIETIES:
To formally recognize academic excellence, St. Scholastica Academy participates in several honor society
organizations. Election to membership in an honor society represents the highest honor and trust that can be
bestowed upon St. Scholastica Academy students. Honor societies recognize students for outstanding character,
scholarship, leadership and service. Membership in a society is indicative that the students have attained, are
demonstrating and promoting all of these qualities.
Character: Students of good character uphold principles of morality and ethics; are cooperative; demonstrate
high standards of honesty and reliability; and show courtesy, concern and respect for others. Students of good
character must maintain 80 Dove Discipline points, have no major disciplinary infractions and no honor code
violations.
Scholarship: Scholastic students demonstrate academic excellence by earning and maintaining an overall
cumulative unweighted grade point average of a 3.0 for all societies other than National Honor Society.
Students must earn and maintain on overall cumulative unweighted grade point average of a 3.5 to be
considered for the National Honor Society.
Leadership: Student leaders are those who are resourceful, good problem solvers and idea contributors.
Leadership experiences can be drawn from school or community activities while working with or for others.
Service: Students of service are those who voluntarily contribute to the school or community, without
compensation and with a positive, courteous and enthusiastic attitude. Students must be present for 70% of all
meetings, must willingly participate in ongoing tutoring sessions for the student body and must play an active
role in the service component selected and implemented by each honor society.
Membership:
To remain a member in good standing in any honor society, students must maintain the required GPA, and must
uphold all of the qualities of character, leadership and service as outlined above. Should a member drop below
the required GPA and/or neglect to uphold the qualities of character, leadership and service, the student will be
placed on the maximum of a two-semester probation to remedy the situation. If remediation does not occur
within this timeframe, the student will be dismissed from the society. Members who resign or are dismissed
from an honor society are not eligible for reinstatement at any time while enrolled at SSA.
Invitation:
Students meeting the GPA requirements for any society will receive a letter of invitation in August. The letter
of invitation will include an application packet that must be completed by the student and handed in to the front
office by the assigned due date. Application packets will be reviewed by the honor society council, which is
comprised of the Academic Dean, Dean of Students, Director of Guidance and society moderators. Letters of
acceptance will be emailed once applications have been reviewed.
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St. Scholastica Academy 2016-­‐17 MU ALPHA THETA SELECTION POLICY:
Mu Alpha Theta is a national honor organization for students who have excelled in math classes. In order to
become a member, students must have an overall 3.0 unweighted GPA and a 3.5 unweighted GPA in at least
two math classes.
THE NATIONAL ENGLISH HONOR SOCIETY SELECTION POLICY:
The National English Honor Society is a national honor organization for students who have excelled in English
classes. In order to become a member, students must have an overall 3.0 unweighted GPA and a 3.5
unweighted GPA in at least two English classes, excluding Intermediate Composition.
THE NATIONAL JUNIOR CLASSICAL LEAGUE HONOR SOCIETY
The National Junior Classical League Honor Society is a national honor organization for students who have
achieved excellence in Latin courses. Students must have a 3.5 unweighted GPA in all Latin classes to be
eligible for induction. Its purpose is to encourage an interest in and an appreciation of the language, literature
and culture of ancient Greece and Rome and to impart an understanding of the debt of our own culture to that of
Classical antiquity.
THE NATIONAL SCIENCE HONOR SOCIETY SELECTION POLICY:
The National Science Honor Society is a national honor organization for junior and senior students who have
excelled in science classes. In order to become a member, a student must have an overall 3.0 unweighted GPA
and a 3.5 unweighted GPA in all science classes.
THE BERNADETTE GALATAS CHAPTER OF RHO KAPPA NATIONAL SOCIAL STUDIES
HONOR SOCIETY:
Rho Kappa is a national honor organization for junior and senior students who have excelled in social studies
classes. In order to become a member, a student must have an overall 3.0 unweighted GPA and a 3.5
unweighted GPA in all social studies classes, excluding Fine Arts Survey. Each member will also be required
to be an active participant in the community with regard to civic education.
NATIONAL HONOR SOCIETY SELECTION POLICY:
To be selected for the National Honor Society is one of the highest honors that can be bestowed upon a high
school student. High school students across the nation who are selected to this national body have all exhibited
the exemplary characteristics necessary to become a member. These characteristics are high scholastic
achievement, proven leadership ability, upstanding character traits and dedicated service to the school and
community. Membership is by invitation to 10th, 11th and 12th grade students who have been at SSA at least
one semester and have earned a cumulative unweighted grade point average of 3.5.
ATHLETICS
MISSION:
The mission of the St. Scholastica Academy (SSA) Athletic program is to offer young women the opportunity
to grow and excel in athletics.
VISION:
SSA student athletes are of the caliber to compete, provide leadership and exhibit fair play in the Catholic
tradition.
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St. Scholastica Academy 2016-­‐17 POLICY:
Every SSA student has the opportunity to try out for participation in the athletic program. Levels of
participation are: varsity, junior varsity, and possibly junior high. The student’s level of participation in the
athletic program will be determined by the head coach according to the following criteria.
• Skill level
• Court or field awareness
• Potential ability
• Attitude
• Leadership
SPORTS OFFERED:
SSA offers the following athletic teams. Students will be allowed to participate in one sport per season due to
conflicting practices and games. However, students are encouraged to participate in more than one sports
season.
If there is an instance where practices and games will not conflict, the student and parent must meet with the
prospective coaches and the Athletic Director prior to the season to discuss the feasibility of participating in
both sports.
If the decision is made to allow participation in both sports, the athlete must agree, in writing, that she will not
miss games or practices for either sport. This election must be made in writing to the Athletic Director prior to
the start of the season.
NOTE: An SSA cheerleader can cheer in the fall and play a winter sport, or cheer both seasons.
FALL (Aug, Sept, Oct)
Cross Country
SSA Cheerleading
SPS Cheerleading
SSA Royalettes
SPS Golden Blues
Swimming
Volleyball
WINTER (Nov, Dec, Jan, Feb)
Basketball
Indoor Track
SSA Cheerleading
SPS Cheerleading
SSA Royalettes
SPS Golden Blues
Soccer
SPRING (Mar, Apr, May)
Bowling
Golf
Lacrosse
Softball
Tennis
Outdoor Track
TRYOUTS/TEAM ASSIGNMENTS:
Students who wish to try out for a sport will be required to participate in an evaluation to be conducted by the
designated staff Head Coach. This evaluation will coincide with the LHSAA sports seasons. The rating process
and placement on teams will be done by all of the tryout staff. The head coach will have the ultimate
responsibility for placing students on a team.
COMPOSITION OF TEAMS:
• Varsity
• Junior Varsity
• 9th Grade (if numbers allow)
• 8th Grade
• Some students may move up to other levels as they progress and achieve competency.
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St. Scholastica Academy 2016-­‐17 REQUIREMENTS:
The following requirements apply to all sports.
Eligibility Requirements:
According to the Louisiana High School Athletic Association (LHSAA), the governing board of all Louisiana
high school athletics, a student is required to live within her “Home Attendance Zone” in order to be eligible to
play sports at her chosen high school. If a student resides outside her high school’s attendance zone she will be
ineligible for one year unless she meets the provisions of the Residence and Transfer Rule. Students attending
SSA must reside in Covington High’s attendance zone or they may be deemed ineligible their first year at the
Academy. Questions regarding LHSAA eligibility are to be addressed by the Athletic Director.
Academic Requirements:
1. Overall 2.0 grade point average for the preceding marking period, excluding interim grades.
2. Below a 2.0 GPA with no “F’s” or any GPA with one “F” results in automatic probation. An athlete is
allowed to participate in practice and games, but must raise the grade of “F” by the next marking period,
or she will be dismissed from the team.
3. Two “F’s” or more is an automatic dismissal from the team.
Other Requirements:
1. Students must complete and return all LHSAA forms before they will be allowed to practice or play
on any athletic squad.
2. LHSAA requires that all student athletes sign a Substance Abuse/Misuse Contract upon embarking on
their first participation in high school athletics. This form is kept on file with the school and is subject
to inspection by the LHSAA Rules Compliance Team. SSA athletes are not to drink, smoke, or use
drugs. Anyone found in violation of this rule during the school year will be suspended from play with
the possibility of further consequences. If the athlete is not in season and in violation of this rule, she
will receive consequences at the beginning of her season.
3. An athlete will be dismissed from the team after her third unexcused practice. Each coach will
determine in advance and in writing what determines excused and unexcused practices, exclusive of
number. 4 below.
4. Academics, including make-up tests and mandatory help sessions are excused absences, however, they
require a written notice from the teacher. Students should make appointments at times other than known
practice times if at all possible. Detentions are unexcused absences.
5. All team members must travel together with adult supervision to and from all away games, unless the
head coach has approved other parental transportation arrangements in advance. Students are not
allowed to drive themselves to games, matches or meets outside the Covington/Mandeville area.
6. An athlete who is absent all or part of the day may not participate in a school-sponsored activity or
practice later that day without proper documentation.
7. Any equipment used by the student athlete must be signed out when borrowed and signed in when
returned.
8. Profane language and disrespectful behavior will not be tolerated.
9. Jewelry will not be worn to practice or games.
10. Athletes agree to help keep all athletic buildings, locker rooms, weight rooms and fields clean.
11. Students losing 20 Dove Discipline Points will be automatically placed on Athletic Disciplinary
Probation. The result of losing 25 Dove Discipline Points may be grounds for dismissal from the team.
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St. Scholastica Academy 2016-­‐17 TRAVEL/OVERNIGHT POLICY:
The Principal will determine if an overnight stay is necessary by the type of event and travel distance involved.
As a general rule, overnight stays are limited to State tournaments and will be based on logistics/travel distance
when necessary. Curfew for all teams is no later than 11:00 p.m. unless the hotel has an earlier requirement. All
athletes must be in their rooms by the curfew time. All school rules apply.
The Athletic Department, through the coaches, is responsible for ensuring the teams are transported to and from
games and tournaments. The school has a limited number of vehicles available for transportation; therefore, a
priority system is in effect (Varsity, JV, 9th and 8th). Parents will be called upon to help drive students to and
from games. Parents must maintain insurance coverage according to the requirements set by Archdiocesan
insurance ($100,000/300,000). Drivers must report to the office prior to transporting students to complete the
necessary paperwork.
PHYSICAL REQUIREMENTS:
Every student participating in the athletics program must take and pass a preseason physical as required by the
LHSAA. The school will not conduct physicals on campus. The required forms are available in the athletic
office and once completed, must be returned to the Athletic Director prior to reporting for the first practice.
Only one physical is required per school year (365 days).
SPIRIT ORGANIZATIONS:
All cheerleading and dance team squads are formed for the purpose of increasing school spirit. Competition is
not the focus of any of these organizations, but could be a component of the squad’s activities.
1. Cheerleading:
There is no automatic placement on varsity by grade level. Students on the SPS squads may be evaluated
on their performance and knowledge of the routine to be eligible for certain competitions. SSA offers
students the opportunity to participate as a cheerleader on one of these squads: SSA Varsity and SPS
Varsity. Specific guidelines are distributed to cheerleader participants at auditions during the year.
Eligibility Requirements:
SSA students in the 10th, 11th or 12th grades must have participated on the cheer squad at least one year
(fall and winter) at SSA or have been involved on an SSA athletic team or in an SSA drama production
to be considered for membership on St. Paul’s School (SPS) cheerleading squad. Participation in the
winter may be waived if the student is selected to either the SSA basketball or soccer team.
Exceptions:
Any student who transfers to SSA in the 10th grade must cheer at least one year at SSA, or have been a
varsity cheerleader for one year at her previous school, before being considered for membership on St.
Paul’s Varsity squad.
A junior or senior transfer student who has been a cheerleader at her previous school and who registers
at SSA before the auditions for cheerleading may be considered for membership on SPS cheerleading
squad.
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St. Scholastica Academy 2016-­‐17 2. Royalettes:
Membership:
a. Any registered student grades 8 - 9 may participate in tryouts.
b. Published performance criteria will be distributed prior to tryouts. Students who meet all criteria
as judged will become part of the team.
c. Membership on the squad does not guarantee the right to perform.
d. Specific guidelines governing involvement in Royalettes is distributed prior to tryouts.
Training (Mandatory):
a. Try Outs
b. Dance Camp
3. Golden Blues:
Membership:
a. Any student registered for grades 10 through 12 must have auditioned out for or have been a
Royalette for one year (fall and winter) at SSA or have been involved on an SSA athletic team or
in an SSA drama production.
b. Published performance criteria will be distributed prior to tryouts. Students who meet all criteria
as judged will become part of the team.
c. Membership on the squad does not guarantee the right to perform.
d. Specific guidelines governing involvement in Golden Blues is distributed prior to tryouts.
e. A transfer student who has previous dance experience and who registers at SSA before the
auditions for Golden Blues may be considered for membership on Golden Blues.
Training (Mandatory):
a. Try Outs
b. Dance Camp
c. Band Camp (See Moderator for camp dates.)
ATHLETES/CHEERLEADERS/ROYALETTES/GOLDEN BLUES:
In order to facilitate early departure for scheduled games, the athletes may be allowed to change into a team
uniform at second lunch.
Any student who resigns from a squad (or does not complete the season) for reasons other than academic or a
verified medical reason may possibly not be considered for membership on any squad/team for that year or the
following school year.
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St. Scholastica Academy 2016-­‐17 PARENT-STUDENT AGREEMENT
In the event that a student’s parents are not living together, it is the responsibility of each of the parents to
provide to the school any written, legal paperwork, including court documents, which may impact the custody
of their daughter while attending SSA. It is understood and agreed that in the case of any student who would
absent herself permanently from living with her parent(s) or legal guardian(s) and establish a special life-style
apart from the family home, the school reserves the right to review its contract for enrollment in the light of that
life-style.
In such cases, the school hereby reserves the right to review any such change in residence or personal life-style.
In the event that the school should determine that such change in life-style or residence is contrary to the
teachings of the Roman Catholic Church, as explained in Church documents, the documents and teachings of
the United States Conference of Catholic Bishops, or the teachings of the local Ordinary, or to established
Christian principles of morality and decency; or should the student’s conduct, life-style, or change of residence
become a source of scandal to the school or its students, or reflect discredit upon the principles and policies of
St. Scholastica Academy, in that event, the school hereby reserves the right to demand that such student
withdraw from St. Scholastica Academy, or, alternatively, effect such change in her life-style or residential
situation as to remove such cause for withdrawal, or upon the failure of the student to conform with either
request, the school reserves the right to suspend or expel such student from St. Scholastica Academy.
Parents’ Obligation to St. Scholastica Academy:
By virtue of enrolling their daughters in SSA, parents take on certain obligations to the school in order for the
standards and good name of the school to be upheld.
Parents are expected to:
• support the philosophy, policies and standards of St. Scholastica Academy as indicated in the Student
Handbook,.
• be honest and supportive in their dealings with the school administration, faculty and staff,
• ensure that their daughters attend school and school functions,
• explain their daughters’ absence from school,
• assure the student’s arrival to school on time each day,
• uphold the school dress and grooming code, and
• meet their financial obligations in a timely manner.
In order for SSA to continue to provide the high quality education and opportunities it is known for, parents are
encouraged to:
• be ambassadors for the school in the community,
• contact the school with their concerns and work cooperatively and respectfully with the administration
and faculty for solutions to problems,
• support and attend school functions,
• generously participate in the fund-raising activities of the school to the fullest extent possible, and
• be role models of positive Christian behavior to the students.
SSA is grateful and proud of the outstanding support and involvement of its parents throughout the years.
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St. Scholastica Academy 2016-­‐17 Conclusion:
It is impossible to cover every situation that will arise and have a guideline in print to address all situations. If a
student is involved in a situation that is unacceptable and in opposition to the philosophy and goals of St.
Scholastica Academy, the situation will be dealt with in a fair and appropriate manner. The administration is
the ultimate interpreter of these guidelines. At St. Scholastica Academy students are encouraged to become
responsible members of the community, developing positive attitudes and values, including a sense of selfdiscipline and respect both for themselves and others. It is hoped that respect and concern for each individual
person will be characteristic of all members of the SSA learning community.
The primary criterion of the success of these guidelines will be the willingness of each student to make a
concerted effort to honor the guidelines, to realize that each person at SSA is unique and that each person has a
responsibility to every other person and to the community as a whole.
Honor Code Agreement:
After reading the guidelines, this form is to be signed and returned to school within the first week of classes.
Continued enrollment is contingent upon the completion and return of this form within the time specified.
I will adhere to the St. Scholastica Academy Honor Code as outlined in the St. Scholastica Academy ParentStudent Handbook.
__________________________________________________________________________________________
Student Signature
Date
Guidelines Assent Form:
I have read the St. Scholastica Academy Parent- Student Handbook.
I understand all that is expected of me as a student and parent.
I agree to abide by the guidelines and cooperate with the school in every possible way.
__________________________________________________________________________________________
Student Signature
Date
__________________________________________________________________________________________
Parent Signature
Date
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St. Scholastica Academy 2016-­‐17 BELL SCHEDULES
(1) REGULAR SCHEDULE
8:00 9:30 9:50 11:25 12:55 1:15 1:45 -
7:55
9:30
9:45
11:20
12:55
1:15
1:40
3:15
WARNING BELL
1ST PERIOD
BREAK
2ND PERIOD
3RD PERIOD
1ST LUNCH/ACTIVITY
2ND LUNCH/ACTIVITY
4TH PERIOD
(2) SIP SCHEDULE
10:35 11:30 12:20 1:10 1:25 2:20 -
10:30
11:25
12:20
1:05
1:20
2:15
3:15
(3) AM ASSEMBLY
7:55
8:00 9:25
9:30 10:15
10:15 - 10:30
10:35 - 11:50
11:55 - 1:10
1:10 1:55
2:00 3:15
(5) RECOGNITION ASSEMBLY
8:00 8:05 9:35 10:50 12:05 1:15 2:05 -
7:55
8:05
9:30
10:45
12:00
1:15
2:00
3:15
WARNING BELL
ATT/REPORT TO GYM
RECOGNITION ASSEMBLY
1ST PERIOD
2ND PERIOD
3RD PERIOD
LUNCH
4TH PERIOD
(6) SPS PEP RALLY SCHEDULE
WARNING BELL
1ST PERIOD
2ND PERIOD
LUNCH
FAMILY
3RD PERIOD
4TH PERIOD
WARNING BELL
1ST PERIOD
ASSEMBLY IN GYM
BREAK
2ND PERIOD
3RD PERIOD
LUNCH
4TH PERIOD
8:00 9:20 9:40 11:05 12:25 1:10 -
7:55
9:20
9:35
11:00
12:25
1:05
2:30
2:30
(7) SPECIAL SCHEDULE
7:55
8:00 9:20
9:25 9:50
9:50 10:05
10:10 - 11:35
11:40 - 1:05
1:05 1:45
1:50 3:15
WARNING BELL
1ST PERIOD
BREAK
2ND PERIOD
3RD PERIOD
LUNCH
4TH PERIOD
DISMISSAL FOR OPTIONAL
ATTENDANCE AT SPS PEP RALLY
WARNING BELL
1ST PERIOD
ACTIVITY
BREAK
2ND PERIOD
3RD PERIOD
LUNCH
4TH PERIOD
(4) MASS SCHEDULE
8:00 9:15 10;25 10:45 12:00 1:10 2:05 -
7:55
9:00
10:25
10:40
11:55
1:10
2:00
3:15
WARNING BELL
1ST PERIOD
MASS
BREAK
2ND PERIOD
3RD PERIOD
LUNCH
4TH PERIOD
SPECIAL SCHEDULES WILL BE DEVISED AS NEEDED.
PLEASE NOTE: PERIODS (A – D) FALL SEMESTER
PERIODS (E – H) SPRING SEMESTER
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St. Scholastica Academy 2016-­‐17 | P a g e 48