The Edmonton Keyano Swim Club 2012

Transcription

Edmonton Keyano Swim Club
Swim to Win... Win at Life!
The Edmonton Keyano Swim Club
2012-2016 Strategic Plan
#106, 9100 Walterdale Hill, Edmonton, AB T6E 2V3
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
E-mail: officeeksc@gmail.com
INTRODUCTION
The Board of Directors of the 2012-13 Season along with Head Coach Derrick Schoof participated in a
weekend retreat to develop a strategic plan to carry Edmonton Keyano Swim Club through to the next Olympic
year.
BACKGROUND
With one year of coaching with the Edmonton Keyano Swim Club behind him, Head Coach Derrick Schoof has
a clear vision of where The Bears are today and where he envisions our future. With these goals as our
desired outcome, a strategic plan for 2012-2016 was developed to ensure a strong support system with clearly
outlined tasks and responsibilities for the Edmonton Keyano Board members to be guided by.
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
ORGANIZATIONAL STRUCTURE
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
VISION
Swim to Win.... Win at Life!
MISSION
To provide opportunities to develop outstanding individuals through the pursuit of swimming excellence.
GUIDING PRINCIPLES
1.
2.
3.
4.
5.
6.
Safe & Welcoming Environment
Coaching Excellence
Quality Programming
Technical Delivery
Organizational Effectiveness
People Development
STRATEGIC GOALS & ACTIONS
1. Safe & Welcoming Environment
ACTION
Protocols developed for
coaching manual
Police checks for chaperones
Review of Insurance Policy
Comply with emergency
protocols developed by training
facility
Ensure a concise and well
communicated policy &
procedure manual
STRATEGY
•
•
•
•
•
•
Ensure an active
Governance Committee
Clear Orientation
Packages for each
training group
Address at Welcome
Parent Meeting
Redevelopment of
travel policy
Utilize Pool
Coordinators
Follow LTAD model
RESPONSIBILITY
Head Coach
TIMEFRAME
October 2012
Competitions Chair
Secretary
All coaching and
management staff
Ongoing
Bi-Annually
Ongoing
Governance Chair
Ongoing
Team Manager
Annually – July
Head Coach/
President
Competitions Chair
Annually – Sept
Membership Chair
Ongoing
Head Coach/
Coaching Staff
Ongoing
August 2012
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
2. Coaching Excellence
ACTION
Define coaching competencies
Bi Annual Coaching Feedback
Sessions
Coaching Recruitment,
Development & Recognition
•
•
•
•
STRATEGY
Incorporate into
coaching manual
Reviews based on
coaching competencies
Providing financial
support for coaching
development courses
(50% of fees paid upon
completion of the
course, balance
reimbursed if coach
signs back for
subsequent year
contract
Biographies on website
RESPONSIBILITY
Head Coach
TIMEFRAME
Annually - Sept
Head Coach
Annually –
Mar/Apr & July
Ongoing
Board of Directors
Office Manager
Beginning of
Season/Ongoing
Annually–Spring?
Swim Alberta
Nominations
Mentoring Opportunities
(Lorna Snow 2012/13)
Office Manager
Head Coach/Head
Age Group Coach
Ongoing
•
Swimmer Development
Clinic/Coaching Module
Head Coach
October 2012
•
Compilation of NCCP
documentation
Assistant Head
Coach
September
Annually
•
Development of pay
scale chart
Head Coach
August 2012
•
Welcome coaches
startup event
Head Coach
September
•
•
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
3. Quality Programming
ACTION
Programming Plan Progression
•
Budget line for team equipment
replacement costs
•
Clearly defined competition
model
•
Hold Parent/Coach Meetings
•
Work Closely with Provincial
Sport Body
•
Hold Coach/Swimmer Meetings
Swimmer Recognition
STRATEGY
Each group to have a
clearly defined
information package
Identify clear needs for
equipment purchases
required
Ensure all competitions
are relevant to each
group and demonstrate
a progression in
development
Coaches to invite
parents the opportunity
to meet for formal
feedback
Effective
Communications with
Swim Alberta
•
•
Swimmer of the Month
Awards banquet
•
Most Improved
Swimmer
RESPONSIBILITY
Team Manager
TIMEFRAME
July
Head
Coach/Assistant
Head Coach/Head
Age Group Coach
Head
Coach/Assistant
Head Coach/Head
Age Group Coach
May
All Coaching Staff
October & April
President
Ongoing
All Coaching Staff
All Coaching Staff
Assistant Head
Coach/Committee
Volunteer
All Coaching Staff
Ongoing
Monthly
Nov/Dec
July
June
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
4. Technical Delivery
ACTION
Ensure active strategic plan
based on a 4 year plan
•
•
Align coaching assessment tool
to reflect the technical delivery
component of the Club
Excellence Model
Create EKSC Coaching Manual
Ensure we are aligned with a
high performance equipment
supplier
•
•
•
Create a Regional High
Performance Centre
•
•
•
•
Host competitions at all levels
from in house to international
Celebrate successes by
publishing and posting a record
board
•
•
STRATEGY
Utilize strategic plan for
monthly Board
meetings
Annual review & update
of Strategic plan to
reflect current
environment
Review club excellence
model and develop a
formal assessment tool
to be delivered semi
annually
Maintain a strong
relationship with team
Aquatic Supplies with
good communication
and ensuring an
account in good
standing
Ensure appropriate
recognition in all
materials (website,
posters, thank you
cards)
Ensure we have carded
swimmers in the club
Ensure we have a high
level coaching staff
Hosting high level
competitions (bids to be
done early spring)
Develop a strong
relationship with U of A
program to develop a
collaborative coaching
program
Ensure we submit our
bids to host
Ensure it is visible to
public
RESPONSIBILITY
Board of Directors
TIMEFRAME
Monthly
Board of Directors/
Head Coach
July
Head
Coach/Assistant
Head Coach
September
April/June
Head Coach
Team
Manager/Treasurer
August 2012
Ongoing
Team Manager
Ongoing
Head Coach
Ongoing
Head Coach
Ongoing
Competitions Chair
Annually
Head Coach
Ongoing
Competitions Chair
Annually –
March?
September
Assistant Head
Coach
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
5. Organizational Effectiveness
ACTION
Communicate our Vision,
Mission and or Tagline
•
•
•
•
Annual review of by-laws,
policies and procedures and
membership handbook
•
•
Create and Maintain a
Document Binder for Board of
Directors Operating Policy &
Procedures, Board Structure,
Roles & Responsibilities
Develop a Conflict of Interest
policy
•
Align Agenda to reflect Strategic
Plan
•
Ensure Fiscal responsibility
•
•
•
•
•
STRATEGY
Utilize website
Display it on Team
Apparel
All marketing initiatives
should communicate
this
Develop and ensure
consistent branding
guidelines
Ensure all information is
updated based on
current environment of
the club and the sport of
swimming
Immediate review of
tenure of Board
members to reviewed
and reconsidered
To ensure the
consistent and effective
transfer of information
from year to year
RESPONSIBILITY
Team Manager
Team Manager/
Marketing Chair
Marketing Chair
TIMEFRAME
Ongoing
Annually
Marketing Chair
Ongoing
Governance Chair/
Board of Directors/
Head Coach/Team
Manager
Annually
Board of Directors
August 2012
Secretary
September 2012
Annually
To ensure a proactive
document to address
any potential conflict of
interest in all business
dealings.
To ensure effective
reporting and time
management of Board
of Director Meetings
Accurate Bookkeeping
Provide Timely and
Accurate Invoices
Ensure Accurate
Records and
Transactions
Develop and Review
Budget
Secretary/
Governance Chair
September 2012
Secretary
August 2012
Treasurer
Ongoing
Accountant
Monthly
Treasurer
Monthly
Finance Committee
Quarterly/
Annually
Ongoing
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
Active Recruitment and
Retention of membership
•
•
•
•
•
Actively Support a Community
Partner
•
•
•
Clear annual marketing
Plan
Consistent and clear
website messaging
Clear and effective
Communication Plan
Tracking marketing
initiative metrics
Early availability of
registration
opportunities
Select Partner based on
similar values and
vision (GEOMEER for
2012-2016)
Participate in Christmas
Food Drive
Ensure strong
communication and
defined opportunities
through the season to
be connected
Marketing Chair
Annually
Marketing Chair/
Team Manager
Marketing Chair
Ongoing
Marketing Chair
Ongoing
Team Manager
June/July
Membership Chair
September
Membership Chair
November/
December
Ongoing
Membership Chair
Annually
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771
6. People Development
ACTION
Biographies of all coaches and
board members on website
•
•
Volunteer Development
•
•
•
Athlete Mentoring Opportunities
•
•
•
Board Succession Planning
•
•
•
STRATEGY
To ensure visibility of
Board member
awareness at EKSC
Photo shoot of all
coaches and board
members
Clear expectations of
what the volunteer
requirements are for
each year in registration
document
Offering regular officials
clinics
Accurate reporting to
Swim Alberta for
accreditation
Skills training
Swimming with the
Stars
14 and Over working as
timers
Bear Buddy program
Recruit Potential Board
Members
Allow shadowing of
duties for one year
RESPONSIBILITY
Team Manager
TIMEFRAME
September
Marketing Chair
September
Team Manager/
Competitions Chair
August
Competitions Chair
Ongoing
Competitions Chair
Conclusion of
each hosted meet
Assistant Head
Coach
Head Age Group
Coach
Assistant Head
Coach
??
Board of Directors
Quarterly
June?
As available for
meets
??
Sept onwards
Tel: (780) 432-9448 ext 223
Fax: (780) 432-1771

The Edmonton Keyano Swim Club 2012

Transcription

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Edmonton Keyano Swim Club Swim to Win…Win at Life!