schedule at a glance - Aviation Insurance Association

The Aviation Insurance Association is THE place to make the
connections that matter. In addition to the knowledge you will
gain from the education sessions, the available networking
opportunities are what truly makes this conference the place to
be for those working in the aviation insurance industry. This is
the one time per year when all facets of the industry are together
at once. It is your opportunity to renew old acquaintances, build
new relationships and your business.
The 2015 AIA Annual Conference is the best venue to trade
experiences, create business partnerships, and discuss
the current state of the industry from each segment of the
association. Network with your peers over cocktails during the
opening reception and learn what is to come for the aviation
insurance industry during the general education sessions.
In order to add more value for our attendees, this year the
continuing insurance education sessions, which provide up to
eight hours of credit for agent/brokers and adjusters, will be now
approved for continuing legal education credit. That is a grand
total of 12 hours of CLE credit in some states, including one hour
of legal ethics.
Register now for the 2015 AIA Annual Conference, and you
will be sure to see that AIA continues to be THE conference for
those in the aviation insurance industry!
This year we would like to welcome former president, Joseph Benero and his wife Linda, as
our special guests at our conference. Joe served twice as AIA President in 1987 and 1989
and earned the AIA Pinnacle Award in 1994. He is also a member of the AIA Eagle Society.
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AIA Annual Conference
schedule at a glance
TIME
SATURDAY, MAY 2 8 a.m.–2 p.m.
DESTINATION
IA Golf Tournament and Lunch A
for Golfers
9:15 a.m.–2:30 p.m. AIA Sporting Clays Tournament
2–5 p.m.
Registration Desk open
4–5 pm.
Education Committee Meeting
5:30–7 p.m.
Quick Pick-Up Registration Open
5:30–6 p.m.
New Member/First-Timer Reception
6–7:30 p.m.
Opening Reception
SUNDAY, MAY 3
7 a.m.–4 p.m.
7–8 a.m.
8 a.m. – 5 p.m.
8–9 a.m.
9–10 a.m.
10–11 a.m.
11 a.m.–Noon
Noon–1 p.m.
1–2 p.m.
2–3 p.m.
3–4 p.m.
3–4 p.m.
4–5 p.m.
MONDAY, MAY 4
7 a.m.– 3 p.m.
7:30–8:45 a.m.
Registration Desk open
Breakfast with Exhibitors
Continuing Insurance Education Sessions
Cyber Liability and Aviation
Danger in the Training Gap
Covered in Encino, Naked in Reno
New Tools in Aircraft Accident
Reconstruction to Assist the Insurer
Lunch
Lost Control Strategies That Work
Going Global
AIA-ADR Board of Directors’ Meeting
Insuring Unmanned Aerial Systems
Future Trends for Aviation Insurance Agencies
Registration Desk open
Past Presidents’ Breakfast
TIME
11:10 a.m. –12 p.m.
12 –12:15 p.m.
12:30–1:30 p.m.
2–3:30 p.m.
6–9 p.m.
8–9 a.m. 9 a.m.– 12:30 p.m.
9–9:15 a.m.
9:15–9:55 a.m.
9:55–10:15 a.m.
10:15–10:30 a.m.
10:30–11:10 a.m.
DESTINATION
Breakfast with exhibitors
General Session
President’s Welcome/Housekeeping
Keynote Speaker – Pete Bunce, GAMA
CAIP/CAIP Gold Award
Break
Keynote speaker – Bruce Landsberg,
AOPA
Keynote speaker – Joe Trotti, AIG
Pinnacle Award
Luncheon speaker – Mark Tilman, U.S.
Air Force Colonel (Retired)
Division Sessions
Closing Party
TUESDAY, MAY 5 7 a.m.–8 a.m.
8 a.m.–12:30 p.m.
8–9 a.m.
Breakfast
Continuing Legal Education sessions
Rules to Practice By: Ethics, Witness
Preparation, and Client Instructions
9–10 a.m.
Cyber Security: Potential Liability
Arising from Security Breaches
10–10:15 a.m.
Morning Break
10:30–11:30 a.m. Litigating the GA Case through Trial:
Avoiding Traps for the Unwary
11:30 a.m.–12:30 p.m. Have You Read Your Insurance Policy?
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Keynote Speakers-Sponsored by Max Torque, LLC
Pete Bunce
President & CEO,
General Aviation Manufacturers
Association (GAMA)
In April 2005, Peter (Pete) Bunce
became President and CEO of the
General
Aviation
Manufacturers
Association
(GAMA),
which
is
headquartered in Washington, D.C., with
additional offices in Brussels, Belgium.
He and the GAMA staff travel worldwide
engaging regulators, policymakers, and
elected officials to promote general
aviation and advance the interests
of GAMA’s international membership
of more than 80 airframe, avionics,
engine and component manufacturers,
as well as the world’s leading business
aviation maintenance, repair and overall
companies. Pete retired from the United
States Air Force in March 2005, with his
last assignment as the Director of the
Air Force Congressional Budget and
Appropriations Liaison. During his 26
year Air Force career, Pete flew F-15s
and A-10s, while commanding several
large operational fighter units.
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Bruce Landsberg
Senior Safety Advisor,
Aircraft Owners and Pilots
Association (AOPA)
Landsberg is the former President
of the AOPA Foundation and the Air
Safety Institute after leading those
activities for more than 22 years.
During his tenure, the organization
has been nationally recognized with
numerous awards for aviation safety
leadership and educational program
excellence. The Foundation assists
AOPA to preserve the freedom of
flight including safety programs,
preserving airports, improving the
image of general aviation, and
growing the pilot population. Bruce
continues as Senior Safety Advisor
to AOPA and the Air Safety Institute
writing the monthly “Safety Pilot”
column in AOPA Pilot magazine,
as well as a popular blog in AOPA
ePilot. He also continues his liaison
duties the FAA, NTSB, National
Weather Service, and various
industry groups.
AIA Annual Conference
Joe Trotti
President & CEO,
Global Marine and Aerospace
AIG
Joseph J. Trotti is the Chief Executive
Officer of Marine & Aerospace at AIG.
In addition, he is also the Specialty Line
Head for EMEA, and in that capacity,
is responsible for Aerospace, Marine,
Package, Environmental, Trade Credit,
Political Risk & Surety in Europe,
Middle East and Africa. His career
has spanned more than 27-years in
the insurance industry serving both
brokerage and underwriting firms.
He has successfully led businesses
in both the US and UK producing
industry & segment leading results.
Prior to rejoining AIG, Trotti served
as CEO of Global Specialties at the
Willis Group, a NYSE traded company
with approximately 17,000 associates
located in more than 400 offices
across 120 countries. Prior to his work
at Willis, he served as an Executive
Vice President at AIG, and Senior Vice
President at ACE (CIGNA).
Mark Tilman
Colonel (Retired),
United States Air Force
Chosen as the nation’s 12th Presidential
pilot, Colonel (Retired) Mark W. Tillman
served as pilot and commander of Air Force
One from 2001-2009. Col. Tillman was
at the controls of Air Force One through
numerous national events. Most notably,
he protected the President on September
11, 2001, by keeping him out of harm’s way
and connecting the flying oval office to the
nation’s first responders. In yet another
historic event, he was the first pilot to fly the
Commander-in-Chief into a war zone. The
challenge was unprecedented--transport
the most targeted man in the world into
the heart of terrorism. One mistake would
have left the President open to attack and
cost the lives of US service members.
Col. Tillman personally orchestrated and
executed the covert operation with flawless
success. His planning, done in complete
secrecy, allowed for a complete surprise to
the entire world. Col. Tillman’s distinguished
career spans 30 years in the United States
Air Force.
RATES AND FEE
S
Registration Fe
es:........................
...... Through Mar
• AIA Member.....
ch 1................ Af
...........................
ter March 1
...................$600.
• Nonmember .....
............................
...........................
.......$650
.................. $725
• One-Day Pass....
.............................
...........................
.......$750
................ $450.....
• Speaker Rate.....
...........................
...........................
....$450
................. $450..
• AIA Member Ta
...........................
bletop....................
.......$450
................ $850.....
• Nonmember Ta
...........................
bletop....................
....$950
................ $925.....
• AIA Member Po
...........................
p-up Booth...........
.. $1,025
............... $1,725..
• Nonmember Po
...........................
p-up Booth...........
.... $1,825
............... $1,975...
• Booth Personne
...........................
l/Member............
.. $2,075
................. $550..
• Booth Personne
...........................
l/Nonmember.....
.......$600
................. $650..
...........................
.......$700
Add- on and Sp
ecial-Event Fees
• Guest Meal Pa
ckage....................
................. $275
• Guest Opening
Reception...........
................... $75
• Guest Monday
Night Party...........
................. $125
• Continuing Insu
rance Education
Credits....... $45
• Continuing Lega
l Education Cred
its ............ $100
• Golf....................
...........................
................. $275
• Golf Rental Club
s..........................
................. $74
• Sporting Clays
Event..................
................... $190
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Session Descriptions
SUNDAY, MAY 3
Hal Hunt, National Hangar Insurance Program, Inc.
8–9 a.m.
Cyber Liability and Aviation
In today’s technology driven world, it is likely that all business organizations, no
matter the size, will have experienced cyber-attacks and data breaches. It is not a
matter of if your organization will experience one; it is a matter of when. Over one
third of cyber-attacks happen to businesses with less than 100 employees. The
average cost of a data breach is $5.4 million.
This presentation will provide a general overview of Cyber Liability insurance and
how it pertains to the aviation industry. We will discuss the need for this protection
along with coverage highlights and options. We will also discuss some prevention
techniques and post-event response and recovery.
What Is Included
•E
ducational sessions to help your business grow
•N
umerous networking opportunities for you and your peers
•E
xhibit Hall featuring the latest industry technologies and services
•T
he opportunity to learn from some of the most successful aviation
insurance professionals in the industry
The full registration fee covers conference general sessions, divisional
breakout sessions, conference materials, access to the Exhibit Hall,
breakfasts, refreshment breaks, lunches, networking receptions, Monday
Night Party, and The Education Sessions (CIE) on Sunday. However, if
credit is needed to remain in good standing with your state, a $45 fee will
apply. The Continuing Legal Education sessions on Tuesday are also
included in the full registration fee. However, if credit is needed to remain
in good standing with your state, a $100 fee will apply.
The one-day pass includes everything offered on the day you select to
attend except add-on and special events, which require separate fees.
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AIA Annual Conference
Bill Korner, Flight Research, Inc.
9–10 a.m.
Danger in the Training Gap
Recent accidents, including Asiana Flight 214, highlight the importance of
providing proper in-aircraft training on how to use the entire flight envelope to
avoid departure from controlled flight and to recognize and recover from stalls
and unexpected upsets in corporate and transport category aircraft. Simulators,
as sophisticated as they are, cannot fully develop these skills. This limitation, in
turn, has created a critical gap in current pilot training. Learn about the increasing
importance of - and strategies for - pilot preparation in accident prevention.
No one is better qualified to discuss the role of pilot preparation in accident
prevention than Bill Korner , a highly decorated military aviator, retired Air Force
Lt. Colonel, and leader of the distinguished Flight Research team. Located in
legendary Mojave, California, the company has been providing Upset Recognition
and Recovery Training in jet and turboprop aircraft since 1981.
Bill Williams, Schnader Harrison Segal & Lewis LLP
10–11 a.m.
Covered in Encino, Naked in Reno: Aviation Insurance Coverage Turns on a
Patchwork of State Laws
Mr. Williams will describe some of the state-by-state variation in insurance law and
how it can impact aviation claims.
Steven Morris, ESI
11 a.m.–Noon
New Tools in Aircraft Accident
Reconstruction to Assist the Insurer
Aircraft accident reconstruction has
been a discipline since the time of
the first airplane accident. Recently,
several new tools have emerged
that significantly add to the tool kit
for an accident reconstructionist. In
this presentation, he will discuss and
explain some of these new tools,
including: Low Cost Icing Wind Tunnel,
Laser Scanning, Light Detection and
Ranging, Computer Tomography
Scans, and Advanced Airplane
Performance Modeling.
Tony Kern, Ed.D., Convergent
Performance, LLC
1–2 p.m.
Lost Control Strategies That Work
Based on over a decade of working with
insurance companies and their clients,
Dr. Kern will present a provocative and
entertaining presentation overview
of programmatic approaches that
have measureable impact in reducing
insurance claims.
David Sales, Cooper Gay & Co, Ltd
2–3 p.m.
GOING GLOBAL – The challenges
associated with placing international
aviation exposures.
This presentation will provide an
overview of the placing of international
aviation risks into the London and
Global aviation insurance markets.
James Van Meter, J.D., Allianz
Global Corporate & Specialty
3–4 p.m.
Insuring Unmanned Aerial Systems
This presentation will serve as a
general introduction to insuring
Unmanned Aerial Systems and will
discuss how the Aviation Insurance
industry is innovating to provide
coverage for this emerging industry.
The presentation will cover the
historical background of unmanned
aircraft, the current FAA regulations
that govern their operation, the types
of aviation insurance coverages
available today, and specific insurance
issues that pose unique challenges to
insuring Unmanned Aerial Systems
and their operations in the United
States
Frank Kimmel, Kimmel Aviation
Insurance
4–5 p.m.
Future Trends for Aviation
Insurance Agencies
This session is an introspective look at
future planning for aviation insurance
agencies featuring a panel discussion.
It will cover the current state of your
aviation insurance agency, planning
for the future, taking on a partner, and
valuating your business.
MONDAY, MAY 4
Pete Bunce, GAMA
9:15–9:55 a.m.
Bunce will give an update on the current
work of GAMA.
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Bruce Landsberg, AOPA
10:30–11:10 a.m.
Landsberg will share AOPA’s vision for
aviation safety and education.
Joe Trotti, AIG
11:10 a.m.–12: p.m.
Trotti will share his perspective on the
state of the market.
Mark Tillman, Col. (Retired)
12:30–1:30 p.m.
A man devoted to serving his country,
this captivating storyteller will give
a first-hand account of remarkable
moments in history.
Attorney/Claims Division
Raymond L. Mariani, Murray, Morin &
Herman, P.A.
2–3:00 p.m.
Insurance and Risk Management of
Unmanned Systems: Staying Ahead
of Developments in the Newest and
Fastest Growing Sector in Aviation
*SESSION IS APPROVED FOR
CLE CREDIT
The continued and growing use in the US
and abroad of Unmanned Aircraft Systems
(UAS), or “drones”, is creating a new area of
aviation law and insurance. For anyone who
uses a drone for fun or business, is involved
in the design or manufacture of drones,
teaches others how to operate drones,
or builds components or accessories for
drones, the consideration of insurance
needs and losses is a necessity. The
needs of the user community are evolving
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so quickly that insurers and attorneys can
hardly keep up with the technology and
applications. This presentation will discuss
the state laws already in effect and under
consideration for UAS; the current FAA
regulatory environment and plans for
integration of UAS into the national airspace
system; the types of losses that insurers
will need to adjust and resolve when writing
UAS risks; the litigation process likely to
unfold for various types of losses; and how
attorneys and claims personnel can best
protect their clients in this rapidly evolving
intersection of aviation and law.
*The Claims’ Division will hold the
election for the director-elect of the
claim’s division after the session.
Agent/Broker/
Underwriter Division
Matt Rowley,
AIA Director of Underwriters
2–2:30 p.m.
Underwriters’ Meeting
This pre-combined division meeting will
give underwriters an opportunity to talk
about their division issues.
Jon Doolittle,
AIA Director of Agents/Brokers
2–2:30 p.m.
Agent/Brokers’ Meeting
This pre-combined division meeting will
give agent/brokers an opportunity to
talk about their division issues as well
as hold the election for the director-elect
of the agent/brokers division.
AIA Annual Conference
Queuing Up at AIA
2:30–4 p.m.
Back by popular demand, each
Underwriting Company will be
assigned stations with one to three
Underwriters per station. There will
also be an international desk that
will allow International Brokers and
Underwriters to participate. Each
Broker will be given an underwriting
slip to fill. Brokers must go to each
Underwriting company until 100
percent of the slip quota is filled. That
completed slip must be delivered to
the International Reinsurance Desk
to be verified, sealed, and deposited
for inclusion in the drawings. You
will have one hour to complete your
slip. Similar to the Brokers at Lloyd’s,
participants will have to queue up
and efficiently use their time to get
the slip filled in the allotted time.
Meet, greet, and exchange business
cards and emails. For each individual
participating, Underwriter will drop
one (and only one) business card in
the Underwriter Drawing Hopper for
inclusion in the Underwriter Drawing.
TUESDAY, MAY 5
Continuing Legal Education Sessions
Again this year, AIA has approved
Sunday, Monday, and Tuesday sessions
for up to 12 hours of MCLE credits
(1 hour of Ethics Credit). Attending AIA’s
half-day session of CLE sessions is a
great way for you to earn up to four hours
of legal education credits. All attendees
are welcome to attend. Please indicate
if you need CLE credits.
For the Monday and Tuesday CLE
programs, we have 5.5 credits.
Applying for 12 hours of MCLE credit
(1 hour of Ethics credit)
Steven O. Rosen, The Rosen Law
Firm
8–9 a.m
Rules to Practice By: Ethics, Witness
Preparation, and Instructions
from Clients
Using clips from Hollywood movies to
illustrate issues that often arise, Mr. Rosen will
review Rules of Professional Responsibility
and case law guidance for a lawyer’s
responsibilities when working with fact and
expert witnesses, refreshing and challenging
the memory of witnesses, preparing
affidavits for witnesses, and speaking with
witnesses once trial has begun, as well
as the lawyer’s ethical obligation to follow
certain, but not all, instructions from clients.
James Hunt, Fitzpatrick & Hunt
9–10 a.m.
Cyber Security: Potential Liability
Arising from Security Breaches to
Aviation Industry Systems
The aviation industry, like all others, faces
the risk of cyber-attacks, most commonly
in the form of data privacy breaches. The
aviation industry also faces unique risks to
aircraft and air traffic control systems. This
presentation will examine the potential cyber
security threats and liability that airlines
and product manufacturers may face from
breaches to their systems.
• J. Thompson, Thornton,
Thornton, Davis & Fein, P.A.;
• Mary A. Wells, Wells,
Anderson and Race LLC;
• Thomas J. Strueber, Weinberg
Wheeler Hudgins Gunn & Dial;
• Patrick E. Bailey, Bailey & Partners
10:30–11: 30 a.m.
Litigating the GA Case through Trial:
Avoiding Traps for the Unwary
Presenting views from both the Plaintiff
and Defense Bar, our seasoned trial
attorneys will provide key insight into
strategies for successfully litigating the
general aviation case.
Denny Shupe and Barry Alexander,
Schnader Harrison Segal
& Lewis LLP
11: 30 a.m.–12:30 p.m.
Have You Read Your Insurance
Policy? Lessons to Learn from the
Dispute between BP and Transocean
over Insurance Coverage for the
Deepwater Horizon Disaster
Transocean thought its contract with
BP clearly allocated liability for the
Deepwater Horizon disaster to BP.
The additional insured language of
Transocean’s
insurance
policies,
however, may undo their agreement. This
session will explore the ongoing legal
battle between Transocean, its insurers
and BP, focusing on the important legal
issues in dispute before the Texas
Supreme Court, and the reasons why
those in aviation should take notice.
AIA Annual Conference
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Stay Connected
Wireless Internet access will be available
to attendees in the general session
room. Go online during the meeting
and download session handouts,
PowerPoints, and other information.
SATURDAY, MAY 2
AIA Golf Tournament
The West Course The Broadmoor
Country Club
8 a.m.–2 p.m.
Fee: $275
$74 for golf club rental (if required)
Get ready for rolling fairways, multilevel greens, and demanding hazards
at the stunning, yet formidable, West
Course. At 6,800 feet, this 18-hole
course has more doglegs and steeplyangled greens than the East Course,
and offers breathtaking views of both
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the mountains and Colorado Springs.
The West Course plays tighter off the
tee, with more heavily tree-lined holes
than the East Course, and also gives
players an array of spectacular approach
shots. Don’t let the stunning mountain
views distract you; our West Course may
look like a postcard, but it offers a very
challenging and rewarding round of golf.
The Broadmoor requires that all guests
are properly attired while on their
championship golf courses. They do
not allow bare midriffs, short shorts, cutoffs or denim jeans. Men are required
to wear a shirt with a collar. Ladies are
required to wear a blouse with a collar
or sleeves. Ladies’ and men’s shorts are
to be Bermuda length. Soft spikes are
required. Inappropriate attire may result
in denied access to golf facilities.
AIA Annual Conference
AIA Sporting Clays Tournament
Pikes Peak Gun Club
9:15 a.m.–2:30 p.m.
Fee: $190
This year marks the third annual AIA
Sporting Clay Tournament, “Minutemen
versus The Redcoats.” Often called “golf
with a shotgun,” sporting clays is a fun
and rapidly growing sport. Targets are
launched in many different directions,
some in the air and some rolling on
the ground. Some stations include
elevated platforms or scissor-lift stands.
The course and staff will accommodate
both the beginner and the most
accomplished shooter.
The fee includes a BBQ lunch following
the tournament.
AIA New Member/
First-Timer Reception
5:30–6 p.m.
This by invitation only event gives
first-time AIA attendees the chance to
mingle with each other, advocate their
companies, and introduce themselves
to the current AIA Board of Directors in
a more intimate setting.
Opening Reception
6–7:30 p.m.
Catch up with old friends and make
some new ones when the 2015 AIA
Annual Conference kicks off with the
opening reception. Enjoy the beautiful
grounds of the The Broadmoor and
the perfect opportunity to network
with industry leaders and friends.
SUNDAY, MAY 3
Education Sessions (CIE Session)
8 a.m.–5 p.m.
If you are looking for a great program to fill
continuing education requirements by your
state, look no further. Attending AIA’s full
day of CIE sessions is a great way for you to
earn up to eight hours of agent/broker credit.
This course is also approved for adjusters’
credit in some states. Also, this year these
courses will be approved for continuing legal
education credits in some states.
All attendees are encouraged to attend;
however, if you need these CIE session
credits to remain in good standing with
your state, a $45 fee applies.
Please note that not all states are
approved to provide credit. Please check
your state listing at www.aiaweb.org to
see which states have been contacted for
CIE approval.
MONDAY, MAY 4
Past Presidents’ Breakfast
7:30–8:45 a.m.
This breakfast is in honor of AIA’s past
leaders and is by invitation only.
Monday Night Party
Cheyenne Lodge at The Broadmoor
6 p.m. – 9 p.m.
This is not “an” event but “THE” conference
event. In addition to networking, cocktails,
and hors d’oeuvres, enjoy music, dancing,
and the beautiful view of the mountains.
Relax with great friends and good music
as the sun goes down.
AIA Annual Conference
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Tabletop exhibits and conference sponsorships will sell out soon. Space is ** Please note: All sponsorships MUST be coordinated through AIA headquarters, or
you and your company will not be considered a sponsor for the event.
limited, and tabletops are assigned on a first-come, first-served basis. Reserve
your spot by registering today. Remember: You cannot register for a room at the
Event and Item Sponsorships
The Broadmoor until you register for the conference.
Monday Night Party.......................................................... Sold—Max Torque, LLC
• Two complimentary meeting registrations
EXHIBIT INFORMATION
• Link from AIA’s annual meeting website page to sponsor’s website
Save time and money by demonstrating your products to end users.
• Top billing throughout meeting
Included with basic tabletop exhibit:
• Cocktail napkins with your company’s logo
• One 6-foot-by-30-inch skirted table and two chairs
• Opportunity to welcome attendees during event
• Recognition in conference materials
• One full-meeting registration per single booth
Opening Reception.......................................................... Sold—Max Torque, LLC
Each exhibitor’s space is not to exceed the exhibitor’s reserved table area.
• Two complimentary meeting registrations
If you have questions or need clarification about this guideline, please contact
• Link from AIA’s annual meeting website page to sponsor’s website
AIA headquarters.
• ½ page color ad printed in official program
• Top billing throughout meeting
Move in: Saturday, May 2
Noon–6 p.m.
Keynote Speaker.............................................................. Sold—Max Torque, LLC
All exhibits must be set up by 6 p.m., Saturday, May 2. No installation work will be
• High-profile PowerPoint signage in general session
permitted after this time without special permission from AIA.
• ½ page color ad printed in official program
• Opportunity to introduce speaker during the general session
Exhibit Hall Hours
• Link from AIA’s annual meeting website to sponsor’s website
Sunday, May 3
8 a.m.–5 p.m.
Luncheon Speaker..................................................................................... $10,000
Monday, May 4
8 a.m. – 2 p.m.
Move out: Monday, May 4
2 - 4 p.m.
•
•
•
•
igh-profile PowerPoint signage in general session
H
½ page color ad printed in official program
Opportunity to introduce speaker during the general session
Link from AIA’s annual meeting website to sponsor’s website
Official Conference Program........................................................................ $8,000
• Full Page color ad on the back of the program
Sponsorship Opportunities
Becoming a sponsor of the AIA Annual Conference is a great way to support • Full Page color ad on the inside front cover of the program
the organization and better position your company with our attendees. We offer Mobile Application......................................................................................... $8,000
many opportunities for sponsorship, and you are sure to find an item within • Full color logo throughout the application
your price range**. All are guaranteed to provide you with added exposure and
credibility with our attendees.
Coffee Mugs at Breaks.................................................... Sold—Max Torque, LLC
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AIA Annual Conference
Wireless Internet Access for Attendees........................ Sold—Max Torque, LLC
• A
ll attendees who access Wi-Fi in the meeting room will see your logo/homepage
• ¼
page ad printed in official program
• L
ink from AIA’s annual meeting website to sponsor’s website
Hotel Key Cards.................................................Sold—W. Brown and Associates
Sporting Clay Tournament................................. Sold—Murray, Morin & Herman
• S
porting Clays giveaways and prizes
• L
ink from AIA’s annual meeting website to sponsor’s website
Sporting Clay Tournament Shirts................................................................. $3,000
• S
hirts for Minutemen versus Redcoat tournament
• L
ink from AIA’s annual meeting website to sponsor’s website
Lanyards....................................................................................Sold—Wilson Elser
Pens.................................................................................................................. $3,000
Stylus............................................................................................................... $3,000
Meeting/Hospitality Room............................................................................ $2,500
• G
et a meeting room to use as your company’s “home base”
• One complimentary meeting registration
• 4
social registrations—covers the Monday Night Party and Opening Reception
• A
ssistance from AIA Headquarters with arranging for your hotel food and
beverage needs
Program Ads
• Full Page Color ad.........................................................................................$1,000
• Full Page Black and White ad..........................................................................$750
• Half Page Color ad...........................................................................................$750
• Half Page Black and White Ad.........................................................................$500
• ¼ Page Black and White Ad............................................................................$250
Golf Sponsorship Items:
• Y
anks vs. Brits tournament shirts...............Sold—AirClaims & Lane Powell P.C.
• G
olf balls (customized sleeve of golf balls for all tournament participants
featuring your company’s logo)......................................................................$1,500
• 1
9th Hole Party (post-tournament celebration featuring banner with your
company’s logo)............................................................................................. $3,500
• G
olf towels (customized golf towel for all tournament participants featuring
your company’s logo).....................................................................................$1,500
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Patron Sponsorships
Platinum....................................................................................................($5,000+)
• Two complimentary meeting registrations
• Recognition in official meeting program
• Full Page ad in the official program
• Recognition in pre- and post-meeting communications
• Sponsorship ribbon
Gold.............................................................................................................($2,500)
• One complimentary meeting registration
• R
ecognition in official meeting program
• ½
Page ad in the official program
• R
ecognition in pre- and post-meeting communications
• S
ponsorship ribbon
Ruby............................................................................................................ ($1,250)
• R
ecognition in official meeting program
• ¼
Page ad in the official program
• R
ecognition in pre- and post-meeting communications
• S
ponsorship ribbon
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AIA Annual Conference
Emerald.......................................................................................................... ($750)
• C
ompany listing on entrance signage
• R
ecognition in official meeting program
• R
ecognition in pre- and post-meeting communications
• S
ponsorship ribbon
Silver.............................................................................................................. ($500)
• C
ompany listing on entrance signage
• R
ecognition in official meeting program
• R
ecognition in pre- and post-meeting communications
• S
ponsorship ribbon
Bronze............................................................................................................ ($250)
• R
ecognition in official meeting program
• R
ecognition in pre- and post-meeting communications
• S
ponsorship ribbon
AIA has made special concessions to fit everyone’s budget. If you would like to
sponsor an item but do not see it listed or it is not in your budget, please contact
AIA headquarters to discuss other options.
Lodging and Conference Location
The Broadmoor
1 Lake Avenue,
Colorado Springs, CO 80906
from The Broadmoor and is serviced
by several major airlines, with nonstop flights available through several
U.S. cities.
Hotel reservations must be made no
later than Friday, April 9. AIA’s special
conference room rate at the The
Broadmoor is $229 per night for single
or double occupancy. Rates do not
include applicable state or local taxes
(in the state of Colorado, currently
the rooming tax is 12.1%). Any hotel
reservation made after Friday, April 9
(or after the AIA room block sells out)
will be on a space-available basis and
may not qualify for the conference
rate. All rooms are available on a firstcome, first-served basis. Check-in
time is 4 p.m., and check-out time is
noon. With the AIA rate, the resort fee
(normally $35 per room per night) will
be waived.
Denver International Airport (DEN) is one
of the world’s largest airports, providing
nonstop daily service to more than 126
domestic and international destinations.
A major international gateway to the
Rocky Mountains, Denver International
Airport is located 90 minutes from our
Colorado Springs resort.
Individuals will need to first register
for the AIA Conference to receive
the information to make hotel
reservations. Once payment is made,
you will be given the link to make your
reservations online.
Airports
Colorado Springs Airport (COS) is
conveniently located just 15 minutes
Transportation
Round-trip and one-way shuttle service
between both Colorado Springs Airport
and Denver International Airport and
our Colorado Springs resort can easily
be arranged through The Broadmoor
Transportation Department once you
have finalized your flight plans. Please
call them directly at 719.362.3276.
Reservations
are
required
for
guaranteed service. Fares can be
charged to your room.
Airport shuttle fares to and from
Colorado Springs Airport are $24
per person one-way. Upon arrival
at the Colorado Springs Airport,
please check in at The Broadmoor
Welcome Desk conveniently located
in baggage claim.
Airport shuttle service fares to and
from Denver International Airport are
$75 per person one-way. Please meet
the shuttle at Door 500 in the baggage
claim area.
Car Rental
Hertz Rental is the official car rental
agency for The Broadmoor with rental
locations at the Denver International
Airport and Colorado Springs Airport.
Hertz has great one-way rates from
Denver to our Colorado Springs resort,
and also offers daily rentals in Colorado
Springs for sightseeing or shopping
trips during your stay. To receive a
special one-way rate, please visit
Hertz.com or call Hertz at 719.591.4473.
Parking
Valet parking is available to all overnight
guests of The Broadmoor. The charge
is $24 per night. This fee is charged
directly to a guest’s room.
Self-parking at The Broadmoor is
available only in the garage. The
charge to self-park for a 24-hour
period is $22 per night, including in
and out privileges. If a guest would
like to self-park for the day, the
charges are $4 for the first hour, and
$2 for each additional hour up to a
maximum of $10 per day.
Recommended Attire
Business casual is appropriate for most
of the conference events. Both the
Saturday Opening Reception and the
Monday Night Party will be held outside
(weather permitting). We encourage
attendees to wear comfortable clothing
and footwear.
The average temperature for May in
Colorado Springs is a high of 68 and a
low of 42, so please dress accordingly.
Cancellation/Dispute/Refund Policy
Full refunds for cancellations will be
granted to everyone who registers
DURING THE EARLY BIRD RATE, up to
the day of the conference, as long as AIA
is notified in writing. Full refunds for those
who register after the early bird rate will
be granted, as long as the AIA is notified
in writing by Friday, April 3rd. No refunds
will be issued for regular registration
cancellations received after April 3rd.
Contact Us
AIA Headquarters
7200 W. 75th St.
Overland Park, KS 66204
Phone: 913.627.9632
mandie@aiaweb.org
Register Online:
www.aiaweb.org
AIA Annual Conference
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7200 W. 75th St.
Overland Park, KS 66204
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THANK YOU FOR FLYING WITH US!
CoS