juneteenth committee - Central Texas Juneteenth

JUNETEENTH COMMITTEE
PO BOX 84112
AUSTIN, TEXAS 78708-1142
(512)413-5681
Dear,
Helping one child can make all the difference for our families, schools and
community. Helping one child means helping her understand her heritage, family
values and her special place in the world. Helping one child means encouraging
him to realize his dreams, whether it is sports, science, the arts or even
becoming President of the U.S.
When you help one child, you demonstrate your belief in her, and she, in turn,
will believe in herself. When you help one child, you help many others. Your
donation towards the 2009 Juneteenth Celebration will not only help honor the freedom, courage and
diversity among the African-American community, but you will also support the efforts of the Greater East
Austin Youth Association (GEAYA).
GEAYA, a 501c3 nonprofit, volunteer organization, provides quality programs for more than 500 boys and girls
in year-round sports every year. Through their involvement, these children gain a strong sense of values and
teamwork. The GEAYA provides a safe and fun environment, while allowing participation in a competitive
space. The impact your donation can make on one child will reverberate throughout the community for years
to come.
“When I am at the park practicing football I feel that it is okay for me to be myself. Greater East Austin is
awesome because no one is treated differently.
Enclosed is your 2009 Sponsorship packet and application. You can also take a step further and
become a part of our “Family of Donors Circles.” The full details of these sponsor opportunities
are included, but we welcome the chance to meet with you to discuss these partnerships.
Please help us secure the future—and dreams—of our children.
Thank you in advance for your time. Please don’t hesitate to contact me at 512.413.5681 with any questions.
Sincerely,
TJ Carter
Juneteenth Chair
Juneteenth Committee
Greater East Austin Youth Association
PO Box 81142
Austin, TX 78702-1142
Support the 2009 Juneteenth Celebration and You Support a Child’s Dream
through Donations to the Greater East Austin Youth Association (GEAYA).
"GEAYA played an influential role during my childhood. My family
could not afford to pay for extra activities, but GEAYA allowed me to
participate anyway. GEAYA, along with P.A.R.D. Recreation Centers
became the community that raised me. The coaches and volunteers
provided an open environment where I felt comfortable being myself.
They gave me direction, correction and tough love when I needed it.
Because GEAYA played such a major part in my life, I began
volunteering with the organization, so that I may turn around and
become the community for the youth of East Austin.” Tonia, Admin
Asst II
“I love Greater East Austin, because when I meet new people, we
always become close friends. Also because it is a place where you can
just feel comfortable, and feel free to just be yourself… nobody gets
treated differently because of the color of their skin….” Terrence
“I like the community because it is cool…and the gym always supplies
you with anything you need like a football…and basketball….” Xavier,
age 10, Warriors
A Celebration of Freedom,
Courage, Diversity and American
History
Also known as “Freedom Day” or “Emancipation Day,” this annual event, June 19, commemorates the
announcement among Texas African-Americans that slavery had been abolished. It is an official holiday in 29
states in the nation, but originated in Galveston, Texas.
The Emancipation Proclamation was issued by President Abraham Lincoln on Sept. 22, 1862 and took effect
early that following year:
“That on the 1st day of January, A.D., 1863, all persons held as slaves within any State or designated part of a
State the people whereof shall then be in rebellion against the United States shall be then, thenceforward, and
forever free….” President Abraham Lincoln and William H. Seward, Secretary of State
Austin’s GEAYA Juneteenth Celebration, now in its 12th year, combines history, fun and healthy competition
for the whole family through a week-long calendar of music, games, dances, food drive, parade and Run/Walk,
plus the popular Miss and Little Miss Juneteenth Pageant.
Proceeds from the 2009 Juneteenth Celebration will help support the Greater East Austin Youth Association
(www.geaya.net), so please give generously.
14 Years of
Success and Celebration
And more to come
•
Over 10,000 attendees every year
• More than 50,000 youth have participated in the Greater East Austin
Youth Association (GEAYA) activities over the past ten years.
• Over 300 youth participated in Miss and Little Miss Juneteenth
Pageant.
PAST JUNETEENTH NEWSPAPER ARTICLES
“This is an excellent time to come together, try some new things,
take what we learned from the past. This is definitely an
opportunity to write some history.” AAUS
“Juneteenth has grown into a heritage-centered event that
focuses on family, Community, Education and
Achievement.” AAUS
"There are a lot of good people over here. Spend
some time, set up community forums so people can discuss
the issues. Have a more hands-on approach.” AAUS
"We have so many great minds in East Austin but nobody
knows that because nobody explores East Austin. So for
Austin to come and be equal, as far as South, North, East and
West.” AAUS
The JUNETEENTH COMMITTEE
AND GEAYA WOULD LIKE TO THANK OUR
2008 SPONSORS
Family of Donors Circle
JUNETEENTH Celebration
Schedule of Events
Visit www.juneteenthcentraltexas.com for updated event information.
JUNETEENTH ESSAY CONTEST
The Juneteenth Essay Contest is a Texas African American History Project for elementary to high school students. The
contest focuses on youth literacy by encouraging and developing research, reading and writing skills.
MISS JUNTEENTH AUSTIN PAGEANT
JUNE 13-14
ACC East View Campus
Juneteenth Scholarship Pageant – Austin is designed to recognize individuality, achievement and encourage community
among all contestants. The main objective is to provide an opportunity for these youth growth and self-enrichment while
staying in touch with family and the community.
CASINO NITEDULT SOCIAL MIXER
JUNE 13
9pm – 1am Doris Miller Auditorium
Las Vegas is coming to town. A night full of craps, slot machines and soul will get you moving! So Get your Groove on! Join
old friends and meet new ones as we dance the night away and honor the spirit of freedom.
2K FREEDOM RUN/WALK
JUNE 19
9am
MLK/Comal to Rosewood
Join family, friends, neighbors, community organizations & businesses at this highly visible, very powerful event that will
raise awareness about the increasing prevalence of health disparities within the African-American community. This
successful event celebrates freedom and promotes healthy living.
HISTORICAL PARADE
JUNE 19
10am MLK/Comal to Rosewood
A beautiful, vibrant experience, this annual spectacle is the signature event of the celebration. It has long been a favorite
where thousands gather to view what the community has to offer. The Annual Juneteenth Parade has helped define
Austin’s Juneteenth celebration for years, giving us festive and elaborate themed floats, high-stepping marching bands,
colorful drum and drill teams, and well-known celebrity guests.
PARK CELEBRATION
JUNE 19
1pm – 10pm Rosewood Park
A festival for all generations that will include: Carnival Rides, Poetry Slams, Dance Contests, Historical Reenactments,
Gospel, Hip Hop and an R&B Stage. Kicking off this annual event will be the Community Program that includes local
dignitaries, VIP’s and a Juneteenth skit.
Historical Community Program (traditionally held on the park grounds under the Catherine Lampkin pavilion) begins
immediately after the parade inside Doris Miller Auditorium, includes dignitaries, keynote, historical movements, spiritual,
poetry, and praise dance
Skit – The history of Juneteenth will be explored through lyrics, performance and interpretation using a unique community
perspective, while opening the door for connection, communication and understanding. Be prepared to be engaged and
enlightened the She Smiles Entertainment Collective.
Carnival - An artistic and cultural extravaganza welcoming youth that uniquely touches the spirit of the community. It is an
invitation to fun, community and celebration. Filled with rides, face painting, food and more will be offered to usher in the
amusement and festivities. Starts June 19-23
Poetry Slam – Using their creative energy, poets will take center stage expressing views using the art of spoken word.
Gracing the crowd with originality, creativity and the skills to spit lyrics that are sure to empower, inform and captivate. Be
forewarned wisdom, intellect, street psychology and spiritual philosophy are tools of the trade. Dance Competition from
dancers in the parade.
Hair & Fashion Show – Showcasing some of the best talent and hottest trends, this affair will display an appreciation of
African-American beauty and creativity. The runway experience promises an energy level that is sure to be off the charts.
COMMUNITY AWARDS BANQUET
JUNE 27
6pm – 10pm TBA
This formal community affair will celebrate the accomplishments and excellence of our community. Good deeds do not go
unnoticed. Honoring those who have made a positive impact, given their time and made significant contributions is at the
heart of Juneteenth. Includes a VIP Pre-Reception (Invitation Only)...Silent Auction…Ball
SPONSORSHIP OPPORTUNITIES
ONSITE MARKETING
Display targeted and visible advertising at
the event
Company name part of Festival’s logo and
name (complete identity with Festival)
Industry exclusivity at event of choice
Banner displayed at event
(Sponsor must provide banner and hooks –
max)
Banner displayed at registration and
committee meetings
Flyers/ Coupon distribution at registration
and committee meetings
Podium recognition during each event
Flyers placed at drink booths (sponsor must
provide 800 flyers- max 4” x 6” size)
Opportunity to host Community Banquet
and VIP Reception
Flyers placed in VIP and participant souvenir
bags (sponsor must provide 800 4 x 8” flyers)
Banner placed at all GEAYA Events
TITLE
1 only
$20,000
CORPORATE
2 only
$10,000
DIAMOND
5 only
$5,000
PLATINUM
10 only
$2500
GOLD
$1500
SILVER
$500
COLOR
B/W
PROGRAM ADVERTISING
COLOR
Two Full Page ads (5.5 x 8.5)”
Full Page ad (5.5 x 8.5)”
Quarter ad (5.5 x 4.25)”
Company Name listed
COLOR
COLOR
B/W
WEBSITE MARKETING
Banner ad with 20 word description on web
Logo and hyperlink on Sponsorship Webpage
Logo on Event Posters, Postcards, Flyers and
Letters
Logo on Souvenir Program Booklet
Logo on Registration Forms and Tickets
Logo on Commemorative Merchandise
8 VIP
6VIP
EXTRAS
14 VIP
12VIP
10 VIP
1 VIP
Park Festival (Vendor Booth) Tickets
Parade Entry Tickets
2k Freedom Run/Walk Entry Tickets
VIP Reception Tickets
Hair and Fashion Show Tickets
Pageant Tickets
Community Awards Banquet Tickets
Note: Inappropriate ads, flyers, banners, or Web site links may be rejected at the discretion of the Juneteenth Committee or the
G.E.A.Y.A. Board. Due to long lead times on printing, inclusion in this benefit is subject to timely return of sponsorship materials.
ADDITIONAL LEVELS OF SPONSORSHIP:
DONOR -$200 BENEFIT - Quarter page ad in Souvenir Program Booklet (Sponsor must provide a B/W Quarter-page ad (2.75 x 4.25)”
PATRON $300 BENEFIT- Quarter page ad in Souvenir Program Booklet (Sponsor must provide a B/W Quarter-page ad (2.75 x 4.25)”
and name listed as a sponsor webpage
Sponsorship Application
Organization/Business Name:
Contact Person:
Title:
Address:
City:
Phone (day):
Phone (evening):
Fax:
State:
Zip Code:
Email:
Web Site Address (if applicable):
Program Ad Attached (if applicable): YES ____ NO ____
Tax Deductible Donation: YES*____NO ____
SPONSORSHIP LEVEL (Check One):
 Title Sponsor _____ $20,000
 Diamond Sponsor__ $5000
 Gold Sponsor _____ $1500
 Corporate Sponsor ____ $10,000
 Platinum Sponsor______ $2500
 Silver Sponsor________ $500
Please make checks payable to the “Greater East Austin Youth Association”
Please mail this form and payment to the follow address:
JUNETEENTH COMMITTEE
GREATER EAST AUSTIN YOUTH ASSOCIATION
PO BOX 81142
Austin, Texas 78708-1142
Logos should be sent electronically, as a high-resolution image to tjocar@juneteenthcentraltexas.com
Sponsorship ads for the program must be received by April 30 to guarantee placement.
Event banners and/or advertising flyers must be received by June 1 to guarantee placement.
Signature:
Date:
*Greater East Austin Youth Association Juneteenth Committee will send you a receipt and associated tax forms for the
tax-deductible amount of your donation.
For Official Use Only
Date Received: _______________________
Amount Received: ____________________
Check Number: ______________________
SPONSORSHIP RULES
Terms and Conditions
G.E.A.Y.A. retains the rights to accept or refuse any sponsorship without prejudice and to produce, approve or remove
any signs or other forms of recognition of any sponsorship.
If for any reason beyond its reasonable control, including Act of God, national emergency, strike, terrorism, or any
similar reason, G.E.A.Y.A. shall determine that the Juneteenth 2008 parade or park celebration many not be held,
G.E.A.Y.A. may cancel any part. In such an event G.E.A.Y.A. and Sponsor shall mutually determine the refund to the
Sponsor. In the event of cancellation of a sponsored event, Sponsor shall receive full refund of its investment, less any
non-refundable deposits required by sponsored event.
If Sponsor cancels its sponsorship, all investments made to G.E.A.Y.A. under this application shall be deemed fully
earned and non-refundable in consideration for expenses incurred by G.E.A.Y.A. or G.E.A.Y.A’s lost or deferred
opportunity to provide sponsorships to others.
Under no circumstances will any Sponsor be liable for lost profits, if any, of Juneteenth 2008. In no event shall any
Sponsor’s liability under any circumstances exceed the amount actually paid for the sponsorship opportunity.
Acceptance of Applicant
Upon receipt and acceptance by G.E.A.Y.A. of this application, this application shall become a binding agreement
between the sponsor and G.E.A.Y.A. Faxed/mailed copies of the agreement are legal and binding. The terms and
conditions of this agreement are hereby incorporated by reference. The Sponsor acknowledges that the Sponsor
investment is refundable only as expressly set forth in the Terms and Conditions.
By the signature below, the individual signing this application represents and warrants that he/she has read,
understands, and agrees to abide by the Terms and Conditions of this agreement and is authorized by the Sponsor to
enter into this agreement, which shall become binding upon acceptance by G.E.A.Y.A.
Receipts
All cash and in-kind donors will receive a receipt no later than June 30, 2008.
Print Name:
Title
Signature:
Date
For Official Use Only
Date Received: _______________________
Amount Received: ____________________
Check Number: ______________________
Event Program Advertising Form
Organization/Business Name:
Contact Person:
Title:
Address:
City:
Phone (day):
Phone (evening):
Fax:
State:
Zip Code:
Email:
Web Site Address (if applicable):
Event Program Advertising Options (Check One):
 Full Page 5.5” x 8.5” (Color) . . . . . . . . . . . . . Contact Us
 Half Page 5.5” x 4.25” (Color). . . . . . . . . . . . . . . . . $400
 Full Page 5.5” x 8.5” (B/W). . . . . . . . . . . . . . . . . . . $300
 Half Page 5.5” x 4.25” (B/W). . . . . . . . . . . . . . . . . . . $250
 Quarter Page 2.75” x 4.25” (B/W) . . . . . . . . . . . . . . $200
Please make checks payable to the “Greater East Austin Youth Association”
Please mail this form and payment to the follow address:
JUNETEENTH COMMITTEE
GREATER EAST AUSTIN YOUTH ASSOCIATION
PO BOX 81142
Austin, Texas 78708-1142
Sponsorship ads for the program must be received by April 30 to guarantee placement.
Inappropriate ads may be rejected at the discretion of the event planning committee.
Signature:___________________________________________ Date:_____________________________
For Official Use Only
Date Received: _______________________
Amount Received: ____________________
Check Number: ______________________
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