2016 Parent Maunal

Aviator Sports
Summer Camp 2016
Parent Manual
Welcome!
Greetings families!
We are excited to have you join our Aviator family this summer 2016. We have both
familiar and new activities, programs, themes, and events happening this year.
This manual is meant to help fully prepare you and your campers for all we have in store!
Our staff this year ranges from certified teachers, coaches, dancers, actresses, athletes
and much more to ensure this summer will be a wonderful memory afor your camper.
And don’t worry!
We are well aware that camp can be a scary experience especially if this is your child's first
time at camp or they don’t have any friends at camp (yet). Please be assured that we are
prepared to ease your children into the camp process and make them feel at home here
at Aviator Sports. Camp will soon become a home away from home and the staff and
campers here will be considered family before you know it.
We encourage you and your children to speak with us about any con- cerns, issues, fears
or problems they may face at camp. We’re also very open to praise and compliments!
Contact Us:
Our office is staffed from 7:00am to 6:30pm Mon.-Fri.
If you have any questions, concerns, issues, problems or praise,
please feel free to give us a call:
Director of Youth Programs: Jason Vasquez
Youth Program Coordinator: Desiree McKoan
718-758-7518 or Camps@AviatorSports.com
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Table of Contents
Camp Checklist............................................................................................................ 3
Packing Checklist......................................................................................................... 4
Dropoff Procedure................................................................................................... 5-6
Dismissal Procedure.................................................................................................. 5-6
Bus Kids....................................................................................................................... 7
LATE PICK-UP POLICY.................................................................................................... 7
Other Policies............................................................................................................. 8
Illness and Injuries....................................................................................................... 9
Adding on Weeks....................................................................................................... 9
Refund Policy.............................................................................................................. 9
Group Structure........................................................................................................ 10
Trips........................................................................................................................... 11
Themes...................................................................................................................... 12
Camp Activities.......................................................................................................... 13
Camp Menu............................................................................................................... 14
More About Our Staff................................................................................................ 15
Gratuity Policy............................................................................................................ 16
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Camp Paperwork Checklist
The following are MANDATORY things your child will need before Camp:
• A completed registration form on file.
• A completed medical form signed by a doctor.
* If your childe has any special medical or dietary needs, please notify us so we can
accomodate appropriately.
• Payments made in full by June 24th, 2016 to avoid a $50 late fee and secure any
discounts.
• Contact and emergency contact information.
What NOT to have at camp:
• CELL PHONES!
• Portable Games
• iPods/iPads
• Electronics
• Weapons (dangerous objects)
• Toys or Valuables.
Aviator Sports will NOT be responsible for any of the above items if lost or broken
while at camp.
If we see any of these items out during camp, they WILL be confiscated and
locked in the camp office until dismissal.
Please leave valuables at home!
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Everyday Camp
Packing Checklist
Campers are encouraged to bring a small backpack to carry around their
towel and swimsuit
• A Swimsuit, flip flops, goggles, and a towel All campers
will be using the swimming pool at least four days a
week, (weather permitting).
• Sun Block Please try to apply to your child before camp.
We will be spending time out in the sun and we want
your kids to be protected. Wearing sun block outdoors
is mandatory for all campers.
• Hat We spend a lot of time outside. Please make sure to send your child in with a
hat to protect them from the sun.
• Warm Clothes When we go ice skating it will be a little chilly in the rink. Send your
child with warm clothes and gloves. SOCKS EVERY DAY!
• Sneakers! We will be doing a lot of activities every day that require your children to
have sneakers. *Please note that flip flops and open toed shoes are NOT to be
worn to camp!*
• Comfortable Clothes Campers must be dressed weather appropriate and ready to
participate in all activities. Again, camp is very active; please prepare your kids.
• Change of Clothes It doesn’t hurt to prepare an extra set of clothes in case of
anything. Kids get dirty, they have accidents, you never know.
• Water Bottle In addition to water fountains, we will have water coolers throughout
our facility. We encourage the kids to stay hydrated all day and a water bottle is a
great reminder.
Please send your campers with their camp t-shirts on all trip days. You will be charged
$10.00 for any extra shirts.
Note: Please put your child’s name on EVERYTHING that you send with them to camp.
This makes everyone’s life a lot easier as things are bound to get lost or left behind. We
will have a lost and found area set up for camp.
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Drop Off Procedures
Morning Check-in begins at 8:45am and ends at 9:00am.
Cars will be able to park adjacent to the drop off area.
Parents will not be allowed to remain next to the groups for an
extended period of time. Please drop off your child with a camp staff member
and allow them to enjoy the camp day with their friends.
Parents will be notified before the start of camp the group
their child has been assigned to prior to the week they start camp.
If you arrive late, please check in at the camp office
and someone will direct you to the right location.
BUS KIDS: If your child is going to be late or absent,
you must notify the camp office.
Dismissal Procedures
Dismissal Line Up begins at 4:30pm.
Anyone picking up campers must be on the authorized pick up list that was
submitted with the registration form. (Please be prepared to show ID.)
Please notify the camp office if...
• Someone is coming to pick up your child who you did not indicate on your
application.
• You are going to be picking up your child early.
• You are going to be late to pick up your child (Please see late pick-up policy on
page 6 for details.)
THIS IS A DROP OFF PROGRAM.
Parents are not permitted to be on-site during camp hours.
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Diagram of Drop Off
and Pick Up Procedure
7:30am and 6:30pm parents will need to park their cars
and drop off/pick up their campers inside Aviator Sports.
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Bus Kids
Children going home on the buses will start loading at 4:40pm with their assigned bus
counselors. When you pick your child up from their bus stop, you must sign them out
with the bus counselor and have ID for verification.
PLEASE BE ON TIME!
Late Pick Up Policy
Unless you are enrolled in our extended day program, your child must be picked up by
5:00pm! Starting promptly at 5:10pm, all children remaining at Aviator will be charged
$10.00 until 6:00pm. After 6:00pm, you will be charged $15.00 per hour per child after
that. This policy wil be strongly enforced and you will be billed upon pick up.
AFTER 7:00PM, CAMPERS WILL BE CHARGED $15.00
FOR EVERY 15 MINUTES. DON’T BE LATE!
If you are going to be late for any reason, please notify the camp office. If you notify
us before 2:00pm on that day, we can put your child in the extended day program for
only $15.00 per day.
Camp Office Phone Number: (718) 758 - 7518
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Policies Every Parent
Should Know:
Permission for a child to leave camp unsupervised:
If your child is over the age of 12, you can authorize them to leave the facility on their
own, but we must know in advance. Please send us a signed note or your child will only
be released to an authorized adult. Until that time, they will be part of our extended
day program for an additional charge.
Spending Money & Food
• All campers will be provided with lunch and snack every day. We also have cold
water available all day. We will hae meal options including vegetarian and kosher
choices for lunch each day. If a child is sent with money they will be able to
purchase additional food during snack and lunch only. Aviator is not responsible
for any money sent to camp!
• Please don’t send your children with any food, candy or gum. Should your child
have special diet needs, we must be informed ahead of time so that we can
accommodate. Children are not permitted to have candy or gum during activity
hours.
• Children are not permitted to spend money at the arcade games or on gift store
merchandise. Money should be stowed away during camp.
• Should we go on a trip where the opportunity to buy something comes up, we will
notify you before the trip. There will be a designated time on some trips where
campers and counselors can spend money. Otherwise, there is no need for campers
to have money with them at camp.
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Illness and Injuries
In the event of any incidents minor or major here at Aviator Sports, we have a registered
nurse on site. Camp Managers along with select camp staff are both First Aid and CPR
certified.
An incident report is filled out and kept on file in all situations. The director will notify
parents when necessary should anything happen or involve their child during the day.
If a child needs to be picked up for any reason, we will notify a parent or emergency
contact right away. Should a camper need immediate medical attention, they will be
escorted by a staff member in an ambulance and a parent or guardian will be notified
right away.
Adding on More Weeks of Camp
If you decide at any time that you would like to add on more weeks of summer camp,
we will be happy to accommodate as long as there are spots available. Please let us
know as early as possible so that we can ensure that we are prepared.
Refund Policy
Should you need to discontinue summer camp for any reason after June 1st 2016, as
stated in the camp application, Aviator Sports will retain your $300.00
non-refundable deposit and a $50.00 processing fee. You will be refunded a prorated
value for the time you did not attend minus $350.00. After June 17th, all prorated
refunds will be in the form of an Aviator Credit; valid for any activities or programs in
house. Please Note: there are NO MAKE-UP DAYS. Refunds apply only to an entire
week, not for missed days of camp.
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The Structure of
Summer Groups
Camper Groups will be distributed by age and will be co-ed. In some instances in a
group may have a child 1 year below or above the average for the group.
Each group will have approximately 15 campers with 1 head counselor and 1-2 assistant
counselors. A division leader for each division will float around to oversee each group.
In addition, there are several upper staff members that will help supervise as well.
Each group will travel together to each activity scheduled in the day. The counselors will
be with their same group for the whole day, every day. At many activity sites such as Ice
Skating, Gymnastics, Arts and Crafts, Rock Climbing, Fencing and Science. We have
trained specialists that will lead the class for that period with the assistance of our
counselors.
Even thought Aviator is a big place we have many procedures set in place to make sure
all the kids are accounted for. There is constant supervision.
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Trips
Trips this year will be broken down into three different
days based on your child’s division:
Younger Division - Tursday
Older Division - Wednesday
Teen Division - Thursday
It is important that your child wear their Aviator Camp t-shirt on all trip days so we can
easily identify our campers. Children will not need spending money unless indicated
(please see policies for more details).
Here are some of the places your children may go:
(These are Examples of Trips)
Adventure Land
Liberty Science Center
Keansburg Amusement Park
Guggenheim Museum
Prospect Park Zoo
Tiki Action Park
NY Mets Game
Fun Station USA
Please view monthly calendars on the website to view trips,
theme days and trip dates.
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Theme Days
One Day a week, we celebrate with a themed event:
Examples of Theme Days:
Jersey Day
Patriot Day
Twin Day
Flag Day
Superhero Day
Career Day
Color War/Olympics
Mad Scientist Day
Every Friday, we will have a theme day competition. The Camper
whose ‘costume’ is the most original/creative will win a prize!
Please view monthly calendars on the website to view trips,
theme days and trip dates.
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Activities at Camp
There are lots of great things to do at our beautiful facility. It can sometimes be a little
overwhelming to prepare for camp. So relax for a minute and get excited for all the
amazing things we have in store at camp!
Swimming
Go-Karts
Bungie Jump
Fencing
Arts & Crafts
Basketball
Soccer
Gymnastics
Ice Skating
Baseball
Volleyball
Science & Nature
Rock Climbing
Football
Field Sports
Outdoor/Indoor Sports
Dance
Tumble Track
Kickball
Drama
And much more...
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Camp Menu
Aviator has a new head chef!
The new menu is available now.
As always, we will offer
vegetarian alternatives as well.
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More About Our Staff
Selecting the right staff to entertain, nurture and supervise your children this summer
was not an easy process. We interviewed tons of qualified and eager individuals for the
job and handed the honor to a select few.
All of our staff members take part in several thorough weekend orientations and
trainings in which they are trained in our procedures and policies, and learn our
expectations in dealing with children. We want our staff to feel prepared to handle any
situation that may occur. We do lots of role playing, problem solving and discussions
facilitated by expert speakers. All upper staff members will have CPR and First Aid
certificates before the start of camp.
Many of our counselors have had experience with children and are subject to a
background check before working for Aviator Sports. Our hired specialists are trained
experts in their activites.
Many of our staff spend the rest of the year as teachers, dancers, coaches and college
students in a variety of disciplines.
We also want our staff to feel excited to get to know their campers. All of our staff are
eager and willing to have a fun-filled summer!
Gratuity Policy
Tipping your child’s counselors at Aviator is not mandatory. We do encourage parents to
show appreciation towards our staff at your discretion. We reccommend about $10 per
week, per counselor, or whatever you think they may deserve. A director can also help
you decide an appropriate tip if you are unsure.
The best opportunity for this would be at the end of your camp session.
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