eFiling eClinicalWorks Client Presentation

eFiling: eClinicalWorks Client Presentation
Presented By: DataFile Technologies
Timeline of Contents
I.
The Need for eFiling
II. How eFiling Functions within eClinicalWorks
III. Customization to each specific practice
IV. The Brass Tacks
VI. Q&A
About DataFile Technologies
Privately held
Headquartered in Kansas City
Work with major EMRs
Service Offerings:
eROI
eFiling
Scanning
HIPAA Security Risk Assessment
The Need For eFiling
How does our eFiling services work?
How it Works
Step 1
Establish HIPAA secure network connection
How it Works
Step 2
Set up a user in the EMR for “DataFile”
How it Works
Step 3
Check fax & scan inbox for incoming documents ALL DAY
How it Works
Step 4
Look up the patient in the EMR
How it Works
Step 5
Select folder to file in
How it Works
Using MODI Function
Example:
If a hospital sends a fax
with multiple patient
charts to be appropriated
in EMR, we use the MODI
function to separate each
patient document.
How it Works
Step 6
Label document and assign to appropriate party
What Types of Documents?
Examples:
Radiology Reports
Release of Information Requests
Consults
Documents Needing Signatures
Pre-Authorizations
Prescription Refill Requests
Labs
Outgoing Needs
Referral Requests
Pre-Op
Records from Outside Providers
Billing and Insurance
Miscellaneous Faxes
Customization Examples
Different Practices = Different Needs
Updated DataFile
Updated
DataFile
Document
Document
that
(Named
only
needs
by
Clinic)
a
signature
Updated
Radiology
Reports
DataFile
2/29/2012
Consults
Updated
Updated
Signature
DataFile
DataFile
2/29/2012 Signature
Labs
2/29/2012
from provider
2/29/2012 Signature
2/29/2012
Signature
Signature
DFTWILL
WILLfile
fileunder
under
Consultations
DFT
(WHEREVER
DFT
Docs YOU CHOOSE)
DFT WILLWILL
file underfile
Labs under Chart
Radiology
DFT WILL label as date of consult and name of Dr.
DFT
WILL
label
asdate
name
ofand
date
testing and name of
DFT WILL
label as
name of
of testing
nameof
of study.
who
performed
DFT
WILL
labelconsult
as 'Signature
(WHATEVER
YOU CHOOSE)
Required'
study.
DFT WILL mark
order asassign
received if applicable.
DFT
WILL
DFT
WILL
mark
ordertoasPCP
received if applicable.
DFT
WILL
to last
provider patient
was seen by
DFT
WILL assign
assign to
(WHOEVER
YOU CHOOSE)
DFT WILL assign to PCP
DFT WILL assign to PCP
Administrator
Administrator
Administrator
Signature
Administrator
Administrator
Signature
Signature
Signature
Signature
Why DataFile?
Why Outsource?
Offload the management of these
activities
Completely customizable to each
client’s needs and wants
HIPAA liability of the detail and
accuracy is transferred to DataFile
Charts ready before patient steps
foot in the office
Used with ROI services (which is of
no cost), can offset the burden
and liability of medical records
department
How it Works: ROI
Step 1
Scan/attach appropriate patient and assign to user
“DataFile”
How it Works: ROI
Step 2
At DataFile, we access the patient’s charts & documents
How it Works: ROI
Step 3
DataFile timestamps a message back to the clinic
when records are processed.
The Brass Tacks
Save on training and
retaining expenses for
employees
Save on overhead costs
cost of paper, toner, hourly pay,
fax machines
Whole team behind you at a
transactional cost
How much does e-Filing cost?
• $0.59 to $0.69 per document
Definition of a document
•
A 300 page chart is the same as a 10
page chart (1 Document)
Thank you!
Ryan Greenhaw |Marketing Director
DataFile Technologies
1625 Oak Street, Suite 230 Kansas City, MO 64108
913.669.1801 (P) 816.221.4799(F)
www.DataFileTechnologies.com
Ryan.Greenhaw@DataFileTechnologies.com