Ivy Preparatory Young Men`s Leadership Academy HIGH SCHOOL

Ivy Preparatory
Young Men’s Leadership Academy
HIGH SCHOOL
Scholar & Family Handbook
2014 - 2015
Mrs. Victoria Wiley
Executive Director
Dear Parents and Scholars,
It is with great pleasure that I welcome you, as part of our educational family to another wonderful school year.
Your child is entering a specially prepared environment that is warm, secure, and challenging; a place in which to
grow socially, physically, and intellectually. Our focus is always providing each scholar with new challenges that
will result in a rewarding school experience. Ivy Prep Academy staff is outstanding, and as a “family” unit, parents
and teachers will work together to provide a wonderful education for our scholars.
As we begin this year, please remember that this is your school and we welcome your involvement. Since we
recognize that parents are their children’s first and most important teachers, we need your cooperation and
involvement to provide your child with the best education possible. Take time to review and talk with your scholar
about their school experiences. Your interest and concern in their school progress will motivate them to do their
best. Maintain contact with your child’s teachers and related service staff members to establish a successful
home/school connection. I am committed to working in collaboration with you to continue to implement our
shared vision.
This handbook is one way to bring the parents, teachers, and scholars of Ivy Prep together. Only together can we
accomplish a program of well-rounded education for all of our scholars.
In this handbook you can find the answers to most of your questions. The rules of the school apply to all scholars.
Please contact a member of the administrative team for additional information or clarification of anything
contained in this handbook.
IVY PREP ADMINISTRATIVE TEAM
Founder
Executive Director
Principal
Interim Assistant Principal
Network Director High School Programs
School Counselor
Food & Nutrition Director
Special Education Director
Registrar
Dr. Nina Gilbert
Mrs. Victoria Wiley
Dr. A. Clifton Myles
Mr. Anthony Outler
Ms. Stacey Foney
Ms. Saundria Zomalt
Ms. Nevine Heaven
Mrs. Anabel Snyder
Mr. Gabriel Haggray
The Ivy Prep Academy Administrative Team is subject to change the following handbook and all items within as
necessary. Any changes to the handbook will be communicated with parents and scholars.
Our scholars deserve our best efforts...excellent school attendance, punctuality, a good night’s sleep, a nutritional
breakfast, and the proper supplies needed in school daily. These are all part of a program of success for your child.
Remember Parents + Teachers + Scholars = Success! Our staff and I look forward to a wonderful school year!
Sincerely,
Dr. A. Clifton Myles
School Principal
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Ivy Preparatory Young Men’s Leadership Academy Parents:
In compliance with the requirements of the Elementary and Secondary Education Act Ivy Preparatory Academy
informs parents that you may request information about the professional qualifications of your student’s
teacher(s). The following information may be requested:
1) Whether the teacher has met the Georgia Professional Standards Commission requirements for
certification for the grade level and subject areas in which the teacher provides instruction;
2) Whether the teacher is teaching under an emergency or other provisional status through which Georgia
qualifications or certification criteria have been waived;
3) The college major and any graduate certification or degree held by the teacher;
4) Whether the student is provided services by paraprofessionals, and if so, their qualifications.
If you wish to request information concerning your child’s teacher’s qualification, please contact Dr. A. Clifton
Myles at (404)622-2727 or amyles@ivyprepacademy.org.
Sincerely,
Dr. A. Clifton Myles
School Principal
**Statement of Parents’ Right to Know Information about a Teacher’s Qualifications as Required by ESEA [Section
1111(6)(A) ESEA.] Guidance C-6
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The Ivy Scholar’s Creed
I am a scholar of Ivy Prep.
I am competent, kind, capable and brilliant.
I must work harder and study longer, but that’s what scholars do.
I make no excuses for my imperfections or failures. I work to overcome them.
Today, I hold the keys to my success. I will be prepared when opportunity knocks.
I respect others and myself. And I will earn the respect of those around me.
I can lead and follow in a positive way. I am a role model for the scholars behind me.
I will impact my family, my school and my community in a meaningful way.
I refuse to let others place limits on who and what I can become.
Today, I am one day closer to achieving my goal. I must press on.
N. Gilbert
The Ivy Prep School Song
We the scholars of Ivy Prep,
Each unique in our own way.
Enter in the hallway dear Ivy Prep,
To grow and learn each day.
With minds full of intellect,
We enter Ivy Prep as boys.
We’ll become responsible and engaged,
Bright scholars who’ll change the world.
Dear Ivy Prep,
We love him so.
For to us he’s tried and true.
We’ll strive for excellence and success in everything we do.
Dear Ivy Prep,
We love him so.
For to us he’s tried and true.
We’ll strive for excellence and success in everything we do.
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IVY PREPARATOR ACADEMIES- 2014-2015 School Calendar
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Our Mission
Within a structured and supportive environment, Ivy Prep develops middle and high school students into
thoroughly equipped scholars who are prepared to enter and succeed in the colleges and universities of
their choice.
Our public charter school focuses on building the scholarly habits, attitudes, and skills scholars need to succeed in
college, in their communities, and in life. Our seamless middle school to college model provides Ivy Prep scholars with a
rigorous curriculum, engaging teachers, and a safe, supportive and nurturing learning environment that develops the
academic, behavioral and personal skills of all scholars.
Family and Scholar Handbook
2014-2015
The successful operation of a school requires the cooperation of many people. By enrolling at Ivy Prep Academy,
we expect that our scholars and their families will abide by our philosophy and policies. The professional staff and
Board have established rules and guidelines for maintaining high standards for scholar conduct which in turn leads
to a safe, orderly and inviting school in which to teach and learn. The Code applies to all scholars. The school will
also establish behavioral guidelines to maintain an environment that is conducive to effective instruction without
stifling expression and appropriate social interaction. Any serious violations of school policy and/or any illegal or
immoral behavior could result in serious disciplinary action.
ABSENTEEISM/ATTENDANCE
Students are expected to arrive on time to school each day. Attendance patterns often have a direct link to
academic achievement, as frequent absences may hurt academic performance. In accordance with Georgia Law,
Parents/Guardians will be held legally responsible for a child in excess of (5) unexcused days of absence. Violation
of Georgia’s Compulsory School Attendance law will be referred to the Juvenile Court of competent jurisdiction at
which point the parent/guardian must explain the unlawful absences to the court. (OCGA CODE SECTION 20-2690.1)
When a student is absent up to two days, a parental written note of explanation must be presented.
When a student is absent for three or more consecutive days, a doctor's note and/or appropriate, official
documentation, must be provided to the office. All written notes must have a parent signature. We will not accept
faxed or e-mailed notes, with a scanned signature.
The following is the only list of reasons for an excused absence, per Georgia Law, (OCGA CODE SECTION 20-2690.1):
1. Illness of child – a physician's note will be requested.
2. Scheduled appointments to a physical or mental healthcare provider, including, but not limited dentist,
orthodontist, psychologist. A physician's note will be requested.
3. Contagious disease within the home of a student.
4. Death in the family or of a close friend.
5. Legal business.
6. Observance of a religious holiday.
7. Remedial health treatment.
8. Absence, pre-approved by the school, to participate in other educational experiences.
9. Emergency situations as determined by the school.
10. Suspension from school.
11. Parents who are in the armed forces and who are called to duty or home on leave from overseas
deployment in a combat zone.
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Please note that vacations and other outside activities scheduled during the school year will not be approved as an
excused absence. Vacations and other activities should be scheduled outside of the academic calendar.
THE TRUANCY PROTOCOL
Number of unexcused absences
5
8
10
12
School Action Per Occurrence
(First Warning) The school shall notify the parent(s)/guardian(s) of
absences, via certified mail, and parents must conference, with the School
Counselor to discuss the reason for absences.
(Second Warning) The school shall notify the parent(s)/guardian(s) of
absences and the student will be placed on an attendance contract. This
meeting will occur face-to-face with the School Counselor or designee.
(Final Warning) The school shall notify the parent(s)/guardian(s) of
absences and discuss the administrative and legal consequences of
continued absences from school.
The school shall notify the parent(s)/guardian(s) of absences and meet with
parents to discuss the process of referral to Juvenile Court, SolicitorGeneral's Office, Division of Family and Children Services, or other agency.
ACADEMIC INTEGRITY
Ivy Preparatory regards academic integrity as key to our mission and essential in the virtual environment. Scholars
in grades 9 and above are required to sign an Honor Code at the beginning of the school year. It is expected that all
scholars will adhere to the Honor Code throughout the year and all schoolwork submitted in order to meet course
or class requirements represents the original work of the student.
In addition, scholars are expected to be proactive in ensuring they are adhering to the principles of academic
integrity by:
 Completing, and reviewing as needed, the Academic Integrity section of their Orientation
 Agreeing to, and referring to as needed, the Ivy Prep/Connections Honor Code
 Using, in accordance with their school policy, tools provided in Connexus® to ‘self- check’ for academic
integrity (e.g. plagiarism-checking software).
The following principles are critical to maintaining academic integrity:
 Scholars must not submit work of any kind that is not their own work.
 Scholars must not plagiarize in any work (written, multimedia, oral, creative, etc.).
 Scholars must not post assessments, assignments, answers to assessments or assignments, or any other
curricular materials provided on any media that can be seen by other scholars or other third parties.
 Scholars must not give or receive unauthorized assistance on assessments from other scholars, faculty,
family members, or any other individual.
 Scholars must not utilize any unauthorized aid while taking an assessment.
 Scholars must not present any forged document or signature to the school.
 Scholars must notify administration or teacher of any violations to the academic integrity policy of which
they become aware.
Failure to adhere to the Academic Integrity Policy will result in the following disciplinary actions:
 Scholars will be required to appear before administration on each occurrence.
 Parents will be contacted on each occurrence.
 Violations to the Academic Integrity Policy will be added to the scholar’s permanent discipline record.
 Scholars who violate the Academic Integrity Policy twice will be required to appear before a hearing
committee which could result in suspension or expulsion.
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AFTER SCHOOL ACTIVITIES
If a scholar at Ivy Prep Academy fails a major subject in any grading period, the school administration has the right
to evaluate and require the scholar to limit participation in school-sponsored extra-curricular activities.
ASSESSMENTS AND FINAL EXAMS
Connections Assessments and Exams:
All tests for all courses must be taken at school and supervised by their teacher. Scholars will have 1½ hours to
complete their tests. Final Exams for all courses will be taken at school and supervised at the end of each semester
according to the exam schedule which will be provided. Scholars will have 2 hours to complete final exams.
Scholars with a 504 plan or IEP will have extended time in accordance with any accommodations approved in said
documents. Tests and exams that exceed the allotted time frame will be invalidated. Tests that are taken without
teacher supervision will also be invalidated.
End of Course Tests:
Scholars are required to take End-of-Course tests in the following courses: 9th grade Literature, American
Literature, Coordinate Algebra, Analytic Geometry, Biology, Physical Science, US History and Economics. End-ofCourse tests are 20% of the final grade.
Georgia High School Writing Test:
Scholars are required to pass the Georgia High School Writing Test as part of their graduation requirements. The
GHSWT is administered during their junior year. Scholars who fail the GHSWT will have several attempts to retake
the test successfully.
Advanced Placement Exams:
Scholars who take AP courses are required to take the corresponding AP exam in order to earn the extra quality
point for his grade point average. There is a cost associated with AP exams. Scholars may contact administration if
financial hardship prevents them from paying for their AP exam(s). Scholars who do not take their AP exam will
have to reimburse Ivy Prep any registration fees that were paid on their behalf, will incur an unused exam fee
assessed by the College Board, and will lose their extra quality point applied to his GPA.
BIRTHDAY CELEBRATIONS
Celebrating your scholar’s birthday in school is always welcome, but to ensure that instructional time is not lost,
the following procedures should be upheld:
 Cupcakes and other treats are welcome to celebrate his birthday; however, the parent must contact his
homeroom teacher to coordinate those efforts.
 Students are not allowed to have balloons in the classroom, as this can be a distraction to the learning
environment.
 Celebration times are limited to lunch only. Dates for the celebrations are left up to the discretion of the
classroom teacher and school administrators.
 We ask that parents and students plan accordingly and are mindful that all his classmates will want to
participate in the celebration.
BULLYING
Ivy Preparatory Young Men’s Leadership Academy believes that all students have a right to a safe and healthy
school environment. Our school has an obligation to promote mutual respect, tolerance, and acceptance among
students, staff, and volunteers. Behavior that infringes on the safety of any student will not be tolerated. A student
shall not bully, harass, or intimidate another student through words or actions. Such behavior includes but is not
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limited to: direct physical contact such as hitting or shoving; verbal assaults such as teasing or name-calling; the
use of electronic methods to harass, threaten or humiliate, and social isolation and/or manipulation.
DEFINITIONS
A. Bullying:
In accordance with O.C.G.A. § 20-2-751.4, bullying means an act which occurs on school property, on school
vehicles, at designated school bus stops, or at school related functions or activities, or by use of data or
software that is accessed through a computer, computer system, computer network, or other electronic
technology of a local school system, that is:
1) Any willful attempt or threat to inflict injury on another person, when accompanied by an apparent
present ability to do so;
2) Any intentional display of force such as would give the victim reason to fear or expect immediate bodily
harm; or
3) Any intentional written, verbal, or physical act, which a reasonable person would perceive as being
intended to threaten, harass, or intimidate, that:
i.
Causes another person substantial physical harm within the meaning of O.C.G.A. § 16-5-23.1 or
visible bodily harm as defined in O.C.G.A. §
16-5-23.1;
ii.
Has the effect of substantially interfering with a student’s education;
iii.
Is so severe, persistent, or pervasive that it creates an intimidating or threatening education
environment; or
iv.
Has the effect of substantially disrupting the orderly operation of the school.
B. Harassment and Intimidation:
Harassment and intimidation means any gesture or written, verbal, or physical act, or any electronic
communication that is reasonably perceived as being motivated either by any actual or perceived characteristic
including race, color, ethnicity, religion, gender, sexual orientation, ancestry, national origin, physical
attributes, socioeconomic status, physical or mental ability or disability, or by any other distinguishing
characteristic, that takes place on school property, at any school-related functions or activities or on a school
bus and that:
1) A reasonable person should know, under the circumstances, will have the effect of harming a student or
school employee or damaging his or his property;
2) Has the effect of substantially interfering with a student’s educational performance, or school
employee’s work performance, or either’s opportunities, or benefits;
3) Has the effect of having a substantial negative impact on a student’s or a school employee’s emotional
or psychological well-being; or
4) Has the effect of insulting or demeaning any student or school employee in such a way as to cause
substantial disruption in, or substantial interference with, or the orderly operation of the school.
C.
Visible Bodily Harm:
In accordance with O.C.G.A. § 16-5-23.1, visible bodily harm is defined as bodily harm capable of being
perceived by a person other than the victim and may include, but is not limited to, substantially blackened
eyes, substantially swollen lips or other facial or body parts, or substantial bruises to body parts.
BULLYING REPORTING PROTOCOL
Students, parents/guardians and other stakeholders may report incidents of bullying to an administrator, teacher,
counselor or other staff member in WRITING using the Ivy Prep Harassment, Intimidation, and Bullying Form.
Verbal reports will not be considered as official reports. Once an Ivy Prep Harassment, Intimidation, and Bullying
Form has been completed it must be turned in to the school Counselor or Assistant Principal for an investigation to
begin. The Ivy Prep Harassment, Intimidation, and Bullying Forms can be found in the front office, the counselor’s
office, and the Assistant Principal's office.
GUIDELINES
The Ivy Preparatory Young Men’s Leadership Academy policy prohibiting bullying is included in the student code
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of conduct and includes but is not limited to the following:
 Any student who engages in bullying shall be subject to disciplinary action up to and including
expulsion.
 Students are expected to immediately report incidents of bullying to the Counselor or Assistant
Principal. Students can rely on staff to promptly investigate each complaint of bullying in a thorough and
confidential manner.
 The school prohibits retaliatory behavior against any complainant or any participant in the complaint
process.
All students and/or staff shall immediately report incidents of bullying, harassment and intimidation to the school
counselor or Assistant Principal. School staff members are expected to immediately intervene when they see a
bullying incident occur. Each complaint of bullying shall be promptly investigated. This policy applies to students
on school grounds and during any school-sponsored activity.
Bullying, harassment or intimidation will not be tolerated. Disciplinary action will be taken after an incident has
been proven to be bullying. Disciplinary action after an incident of bullying may include but is not limited to the
following:
 Demerits
 Loss of a privilege
 Reassignment of seats in the classroom, cafeteria, etc.
 Reassignment of classes
 Detention
 Out-of-school suspension
 Expulsion (through appropriate due process hearing)
If necessary, counseling and other interventions should also be provided to address the social-emotional,
behavioral, and academic needs of students who are victims of bullying and students who commit an offense of
bullying.
CYBERBULLYING
Any form of electronic bullying (cyber bullying) using school equipment, school networks, e-mail systems or
committed at school is strictly prohibited and can result in immediate expulsion.
RESPONSE TO BULLYING
The procedures for intervening in bullying behavior include, but are not limited, to the following:
 All staff, students and their parents will receive a summary of this policy prohibiting bullying at the beginning
of the school year as part of the student code of conduct.
 The school shall keep a report of bullying and the results of an investigation confidential.
 Staff are expected to immediately intervene when they see a bullying incident occur or upon receipt of any
report of bullying. Faculty and staff must complete the Ivy Prep Harassment, Intimidation, and Bullying Form
within 24 hours of the incident.
 People witnessing or experiencing bullying are encouraged to report the incident in writing to the school
counselor or Assistant Principal.
The following actions will be taken when bullying is reported:
1. Investigate
Upon receipt of any written report of bullying, the school will direct an immediate investigation involving
appropriate personnel. The investigation shall begin no later than the following school day. The
investigation shall include collecting incident statements and/or interviewing the alleged perpetrator(s)
and victim(s), identified witnesses, teacher(s) and staff members. School counselors and other support
staff should be utilized for their expertise as determined by the circumstances of the matter. The
investigation shall be completed no later than five school days once the written report is received.
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2. Notify
Parents/guardians of the accused and the victim must be notified within 24 hours upon receipt of the
written report by the school counselor or Dean of Students. If the incident involves an injury, appropriate
medical attention should be provided and the parent/guardian should be notified immediately.
3. Discipline
Upon confirming that bullying has occurred, the accused student should be charged with bullying and
given an age-appropriate consequence which shall include, at minimum and without limitation,
disciplinary action or counseling as appropriate under the circumstances.
Students in grades six through twelve found to have committed the offense of bullying for the
third time in a school year will automatically engage in a local formal hearing regarding expulsion.
Retaliation following a report of bullying is strictly prohibited and can result in immediate
expulsion.
4. Follow Up
Follow up is important to the accused and the victim. The school counselor or the Dean of Students will
follow up with all parties involved via one on one meetings, group sessions, classroom guidance, and/or
school wide interventions and programs.
CHANGING CLASS
A scholar may not leave a classroom during a period without an official pass from the teacher present. Moving
from one location to another should be done quietly, so as not to disturb the classes in session. When changing
classes, scholars should be in the classroom and ready to begin class when the second bell rings.
CODE OF CONDUCT
Introduction
Ivy Preparatory Academy (“Ivy Prep”) is committed to providing a safe and structured environment in which every
student can pursue excellence in academic achievement and behavior. This Code of Conduct (“Code”) has been
adopted to support the creation of the aforementioned environment. It establishes a strict policy for conduct and
explains the consequences for not meeting these standards of conduct. Any student, whose behavior does not meet
Ivy Prep’s clearly defined standards and expectations, will not be allowed to endanger/disrupt the educational
experience of others.
Without a firm and consistent discipline policy, none of what we envision for the school can happen. Students and
families have a right to attend a safe and orderly school. Therefore, for every infraction, there will be a
consequence. This is the basis of our Code of Conduct.
The Assistant Principal works closely with all stakeholders to maintain the integrity of the learning environment.
The Principal and Assistant Principal retain all authority to prescribe appropriate consequences for student
misconduct.
Ivy Prep reserves the right to amend, supplement, or rescind provisions of this Code at any time, as it deems
appropriate.
School-Related Disciplinary Offenses
Below is a description of school-related disciplinary offenses for which students may be subject to detention
(weekday and/or Saturday), out-of school suspension, or in the most severe instances, expulsion. A school-related
disciplinary offense refers to the violation of this Code occurring:
 While the student is on school grounds or school–related transportation;
 During a school-sponsored activity; or
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 During events sufficiently linked to school.
Disciplinary Consequences for Offenses
To ensure an environment that is conducive to learning, Ivy Prep has a demerit/referral system. This is intended to
serve as a learning process for those who violate school regulations and as a deterrent for those who may be
tempted to do so.
Demerits
The purpose of demerits is to detect and track any developing pattern of behavior that requires correction. The
school will track demerits issued. This permits the school to deal with discipline matters in a graduated fashion. As
students accumulate demerits, the following actions will be taken:
Demerit Accumulation Consequences
Number
of Demerits
10
20
25
30
40
Consequences
Parent Letter and/or Phone Call
Parent Conference and/or Parent Shadow and/or RTI
Referral
Probation Contract and/or Behavior Counseling
2 Days Out-of-School Suspension
Recommend for Expulsion
An accumulation of demerits can result in additional penalties. Examples of consequences include, but are not
limited to:
 Silent Lunch, Lunch Detention, After School and/or Saturday Detention
 Behavior Classes and/or Counseling
 Out-of-School Suspension
 Recommendation for Expulsion
 Reflecting on behavior orally and/or in writing
 Exclusion from events, trips, activities, etc.
 Performing extra services for the school, such as, completing work detail
Referrals
Referrals are issued for repeated minor offenses and level 3 and 4 major offenses. Referrals are written by the
teacher and submitted to the Assistant Principal. The Assistant Principal will follow the Administrative Discipline
Plan upon receipt of the referral.
Out-of-School Suspension (OSS)
Ivy Prep will suspend students from school when there are serious breaches of the discipline code. A student may
be suspended for one to four days at the request of the Assistant Principal and with the approval of the Principal.
The Principal must decide suspensions of greater length. A student will be recommended for expulsion after
serving 7 days of OSS.
When a student is suspended, a parent is contacted by phone and suspension letter is sent home with the student.
A student is not permitted to leave the building until a parent arrives. If a parent cannot be contacted, the student
will be placed in isolation with administration and/or school personnel. However, once a parent has been
contacted and does not pick up their student in a timely fashion it could result in additional days of out-of-school
suspension and/or other consequences.
While serving an out-of-school suspension, a student may not be on school property for any reason during the
school day. The student may not attend nor participate in any school-sponsored activities (plays, concerts, athletic
events, rehearsals, practices, etc.)
Probation
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Probation might be considered when a student has accumulated 25 demerits and/or 5 out-of-school suspensions.
The probationary contract is an agreement form between the student, parent and administration that outlines
expectations as a final intervention prior to recommendation for expulsion.
Expulsion
Expulsion will be reserved for students whose conduct is so egregious it poses a danger to the physical well being
of other students or staff. Expulsion might also be considered when a student is so repeatedly disruptive that a
teacher and classroom cannot function.
A student will be recommended for expulsion after serving 7 days of OSS OR accumulating 40 demerits. In such
cases, expulsion will only be considered after a student has not responded to other forms of discipline and support,
such as behavior modification plans, advisor support, parental involvement and counseling.
For a student to be expelled, the administration must initiate the process. A hearing will be scheduled within ten
(10) days after the occurrence of the alleged incident. Written notice will be provided to the parent/guardian that
the student is being considered for expulsion. The written notice to the student and parent/guardian shall set a
time and place for a Hearing. Notice to the student and parent/guardian shall include:
a. A statement that a Hearing will be conducted and the tentative time and place of the hearing;
b. A copy of the Code of Conduct rule(s), regulation(s) or law(s) allegedly violated and a description of the
acts of the students alleged to have constituted such a violation;
c. A summary of the evidence expected to be used in support of the charges;
d. The maximum penalty that could result from the alleged misconduct;
e. A statement that the parties at the hearing will be afforded the opportunity to present and respond to
evidence and to examine and cross-examine witnesses on all unresolved issues;
f. A statement that the parties at the Hearing have the right to be represented by legal counsel and;
g. A statement that a verbatim electronic or written recording of the hearing will be made and be available to
all parties.
After the decision has been made to expel the student, the student’s family may appeal the decision to the school
principal followed by Executive Director/Superintendent.
Prohibited Student Conduct
Level 1 Violations occur inside and outside of the classroom and may only impact the student or interfere with
the educational process of other students. These behaviors will be handled at the discretion of the classroom
teacher. One (1) demerit is issued for Level 1 infractions. These behaviors include, but are not limited to:
1.01.
Cell Phones/Electronic Devices: Students are not permitted to use cell phones or any other
electronic device from the time they enter the building until after dismissal. All cell phones must be
turned off. E-Readers (Nook, Kindle & iPad) may only be utilized for academic purposes during
instructional time upon the teacher’s request. Photographing, audio recording or videotaping on
school property is not allowed at any time without the expressed, written consent of the students, staff
members or other persons being photographed or recorded. If it is seen or heard it will be confiscated.
Parents may pick up confiscated electronics on Fridays only in the main office. The school is not
responsible for any lost or stolen electronics. Students are encouraged to leave such items at home.
1.02.
Defiance/Disrespect: mischievous behavior and attitudes that demean or humiliate other students
and impede teaching and learning.
1.03.
Disruptions: minor acts of misconduct that disrupt teaching and learning include, calling out, moving
about without permission, talking, and bothering other students.
1.04.
Gum, Food, Beverages: chewing gum, eating food, and drinking without permission. Students are only
allowed to drink water during class. Water must be in a clear container.
1.05.
School Rules: failure to comply with school-wide and classroom rules and expectations.
1.06.
Forgery/Theft: minor incidents of forgery/theft, such as taking small classroom supplies or
attempting to forge parent’s signature in agenda. For stolen items, proper restitution must always be
made.
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1.07.
1.08.
1.09.
1.10.
Horseplay/Play-fighting: students engaging in rough or rowdy behavior that is inappropriate such as
pushing, shoving, bumping and play fighting.
Inappropriate Language: inappropriate language includes profanity, vulgar conversations or
gestures.
Technology - Misuse or Vandalism: the use of technology at Ivy Prep Academy is a privilege.
Inappropriate use or vandalism by students will result in loss or limited use of technology. If damage
occurs, the student that caused the damages may be charged for the cost of repair or replacement.
Unauthorized Items: the use or possession of items that impede the learning process. Such items
include, but are not limited to, cell phones, music players, toys, and not authorized by administration. If
such items are seen or heard they will be confiscated. Parents or guardians may retrieve these items in
the main office on Fridays only. No exceptions will be made.
2. Level 2 Violations occurs outside or inside the classroom and have a negative affect on the environment.
These violations may be handled by the classroom teacher or referred to the Dean of Students. Two (2)
demerits are issued for Level 2 infractions. Examples of such conduct include, but are not limited to:
2.01.
Academic Dishonesty and Cheating: possession, use or distribution of the work of another person
to complete an assignment and represent as their own. A student in violation of this policy will
receive a zero for the assignment.
2.02.
Abusive Language/Obscenity: the use of obscene oral or written language and gestures that is
considered to be offensive, socially unacceptable, or not suitable as it relates to an individual’s race,
color, creed, sex, national origin, marital status, physical and mental disability, physical appearance,
political or religious beliefs, family, sexual orientation, social or cultural background.
2.03.
Open Defiance/Disrespect: prolonged, blatant and hostile challenge of the authority of school
personnel.
2.04.
Disruptive Behavior: high-intensity and/or prolonged behavior that causes a disruption in the
school community. Such behaviors include yelling and screaming.
2.05.
Dress Code: failure to comply with the dress code. Please refer to uniform policy in the Student and
Family Handbook.
2.06.
Forgery/Falsifying Information: falsifying documents, forging the signature of a parent or guardian,
teacher, or administrator, for the purpose of deceiving a school official.
2.07.
Larceny/Theft: stealing the property of another without consent of the owner. Proper restitution
must always be made.
2.08.
Skipping Class or Required Activities: the intentional unauthorized from class or leaving a
supervised area without permission.
2.09.
Vandalism: willfully defacing, damaging or destroying by any means the real or personal property
belonging to the School Board or to another person.
3. Level 3 Violations refer to students engaging in violent, disruptive, or threatening conduct. These behaviors
jeopardize the school environment and can result in immediate suspension or expulsion. The Principal and
Dean of Students will handle these behaviors and prescribe the consequences. Three (3) demerits are issued
for Level 3 infractions. Additional demerits may be issued at the discretion of the Principal and Dean of
Students based on the number of infractions. Examples include, but are not limited to:
3.01.
Alcohol/Tobacco/Illegal Substances: Possession, use and distribution of alcohol, tobacco, drugs,
look-alike substances and drug paraphernalia, or during school-sponsored activities.
3.02.
Arson: Use of an open flame, threat or attempt to cause damage to school property by use of fire.
3.03.
Assault: making an intentional, unlawful threat, by word or act to do violence to a school employee,
volunteer, student or other person on school property or at a school sponsored activity.
3.04.
Fighting: when two or more persons mutually participate in use of force or physical violence that
requires either a) physical restraint or b) results in injury requiring first aid or medical attention.
3.05.
Threat/Intimidation: the act of coercing, or making another person fearful of being harmed by
declaration of intent through words (oral, written, electronic, or symbolic) or acts to do violence to
another person or to his/her property.
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3.06.
3.07.
3.08.
School Disturbances: acts that cause or may cause disruption of the school environment and/or
threaten the safety of others. Prohibited acts include, terroristic threats, gang-related activities, walkouts, sit-downs, rioting, picketing, trespassing, inciting disturbances, threats to the school and pranks.
Sexual Harassment/Indecency: Engaging in any form of sexual conduct verbal or physical amongst
students, visitors and school officials.
Weapons/Dangerous Instrument: possession of a firearm, weapon/dangerous instrument or object
designed or intended to look like a firearm or weapon/dangerous instrument, and/or conspiring to
conceal or hide a firearm or weapon/dangerous instrument is prohibited. A weapon/dangerous
instrument is defined as any instrument from which a shot may be discharged; a knife of any sort;
switchblade knife; box cutter, razor; or any other article commonly used for other purposes.
Search & Seizure
To maintain order and discipline in the schools and to protect the safety and welfare of students and school
personnel, school administration may search a desks, book bags, lockers, purses, and students under the
circumstances outlined below. In addition, school personnel may seize any illegal, unauthorized, or contraband
materials discovered in the search.
As used in this Code, the term "unauthorized" means any item dangerous to the health or safety of students or
school personnel, or disruptive of any lawful function, mission or process of the school, or any item described as
unauthorized in school rules available beforehand to the student.
A student's failure to permit a search or seizure as provided in this Code will be considered grounds for
disciplinary action. All searches by school employees shall be reasonably related to the objectives of the search and
not excessively intrusive. A student's age, gender and the nature of the infraction will all be considered when
performing the search.
I. ADMINISTRATIVE DISCIPLINE PLAN
The administrative discipline plan outlines the steps the Assistant Principal or his designee will take when a
student is referred to his office for misconduct. These actions include, but are not limited to:
COMMUNICATION DEVICES
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Communication devices such as, but not limited to, cellular phones, electronic beepers and/or electronic signaling
devices, may not be used in the school building during the official school day for the sake of communicating with
others. Juniors and Seniors, however, may utilize their communication devices to listen to music while doing
schoolwork, if desired. Their communication devices should be put away while transitioning between classes,
while in the front office, or at the request of any teacher or administrator. Freshman and Sophomores are not
permitted to utilize their communication devices at any point during the school day. If their communication device
is seen or heard, it will be taken. Scholars violating this policy will have the item confiscated and turned over to an
administrator. Communication devices may only be picked up on Fridays by a parent.
CONNEXUS® GRADE BOOK
The Grade Book allows all parents, scholars, and the Success Coach to view grades from both electronic
assessments (immediate and automatic postings) and written work (posted by teachers after work is evaluated).
The Connexus® Grade Book is available 24 hours a day, seven days a week, and always reflects the student’s
current status in each course in which he is enrolled (overall grade, grade in each course, grades on assessments
within each course, and the number and percentage of lessons the student has completed). Parents should check
their scholar’s grade book frequently to remain informed of his academic progress.
DESK/WORK AREA & CLEANLINESS
Teachers expect scholars to keep their work areas clean and organized. Work areas and desks should be free of
trash and any non-schoolwork related items. Furniture in the classroom and team room should be cared for
properly and remain free of any stains, markings, or tears. Before each class leaves a classroom, teachers will have
scholars take time to ensure the area around them is neat and organized. In this way, the classroom floors will
remain neat and clean.
DRESS CODE
In order to consistently maintain the Ivy Prep standard and professional environment, promote a more effective
climate for learning, foster school unity and pride, and allow students to focus solely on learning and not on attire,
the school has a dress code for students that apply to school days and school-sponsored events. Students are
required to be in the appropriate uniform each day.
General Guidelines
 Uniforms should be clean and neat at all times.
 Hair must be neat, clean, and well groomed with no “unnatural” colors i.e. fluorescent, bright green, etc.
Jewelry & Accessories
 No earrings, necklaces, or other jewelry accessories allowed. Students are allowed to wear a wristwatch.
 Students are not allowed to wear hats, caps, bandanas, sunglasses, hoods, or clothing tied around the waist
or neck, unless it is for religious, cultural, or disability reasons. This information must be disclosed to the
school in advance.
Sweaters & Jackets
 Students may wear solid white, black, navy blue or hunter green sweaters and jacket of full length, without
patterns or logos of any kind.
 No pullovers, hoodies, and leather or jean materials are allowed.
 Students should be aware that they will not be allowed to wear winter coats inside of the building and
should plan to remove coats upon entry.
Confiscated Items
 Any accessories or articles of clothing found in violation of the Dress Code will be confiscated.
 Student can retrieve confiscated clothing at the end of the school day.
Charter School Uniforms Store
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

To maintain uniformity, Ivy Prep has designated the Charter School Uniforms Store as the exclusive
provider of our school uniform.
The Ivy Prep logo is copyrighted and cannot be used on non-approved clothing or items without
permission from the school.
UNIFORM VIOLATIONS
Uniforms will be checked daily. Parents must send a written note to the homeroom teacher if the student is out
of compliance due to an unforeseen circumstance in order to be excused from receiving a demerit on that day.
 Any uniform infraction on any day will result in a minimum of two (2) demerits and Lunch Detention.
 3rd Violation: Parent Contact by Assistant Principal.
 5th Violation: Parent Conference
 10th Violation: 1 day Out-of-School Suspension
DAILY UNIFORM REQUIREMENTS
Monday , Tuesday, Wednesday, and Thursday – PROFESSIONAL ATTIRE

Professional attire must be worn Monday through Thursday each week.
PROFESSIONAL ATTIRE
PANTS
Khaki pleated or Flat Front Slacks
OXFORD SHIRTS
White Short Sleeve OR Long Sleeve Oxford Cloth Shirt w/ Logo
BLAZER
Hunter Green Blazer w/ Embroidered School Crest
TIE
Gold Tie
SOCKS
Navy or Black Socks
SHOES
Black or Brown Dress Shoes (no Sperry’s or athletic shoes)
BELT
Black or Brown Belt
Other Outerwear (not including coats worn outside) MUST be SOLID hunter green, white, black, or navy blue
and full length. NO LOGOS or PATTERNS of ANY KIND. No hoodies, pullovers, leather or jean jackets.

SPIRIT WEAR FRIDAYS
On Fridays, high school scholars are allowed to wear jeans with an Ivy Prep spirit shirt.

Jeans may not have frayed edges or holes and must be pulled up to the waist. (No sagging pants)

Unacceptable Friday attire includes: tank tops, sleeveless shirts, sweatpants, shorts, sandals, flip flops.

Only scholars that have demonstrated that they can uphold the Ivy Prep culture will be allowed to
participate in Spirit Wear Days. Teachers and scholars will receive notification from the Assistant Principal
informing them of the scholars that are not allowed to participate.

In order to participate in Spirit Wear days, scholars will be required to pay $1 on Friday mornings or may
pay $15 to participate for the entire semester. Money will not be refunded in the event scholar is absent or
loses the privilege due to misconduct.
Scholars who are not participating in Spirit Wear days are required to be in their standard IPA uniform. Please
refer to the guidelines below.
FRIDAY ATTIRE FOR THOSE WHO DO NOT PARTICIPATE IN SPIRIT WEAR DAYS
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PANTS
Khaki pleated or Flat Front Slacks
KNIT SHIRT
Hunter Green or White Short Sleeved or Long Sleeved Knits Shirt w/ School Logo
SWEATER
Hunter Green Sweater (optional)
SOCKS
White or Green Socks
SHOES
SOLID White or Black Tennis Shoes or Tan Sperrys
BELT
Black or Brown Belt
DRIVING TO SCHOOL
Juniors and Seniors are permitted to drive to school if they have earned the appropriate driver’s license. Approval
must be granted by school administration PRIOR to driving to school. Scholars must complete the necessary
paperwork, provide a copy of his driver’s license, and submit a $25 fee in order to receive his parking decal.
Scholars must comply with the following guidelines in order to maintain their driving privileges.
 Ivy Prep is not an “open campus”. Once the scholar arrives on campus, he may not leave campus for any
reason until dismissal or check out.
 After 8:00am, a scholar is considered tardy to school and must check himself in at the front office. If the
scholar accumulates more than 3 unexcused tardies, his driving privilege will be suspended for one week.
If the scholar accumulates an additional 3 unexcused tardies, his driving privilege will be suspended for the
remainder of the semester. No refunds on the parking fee will be issued.
 A scholar may not check himself out of school without documentation from his parent/guardian
 A scholar may not transport another scholar to or from school without written consent from the
parent/guardian of both scholars
 Ivy Prep is not responsible for the theft or damage to the vehicle or it contents.
EARLY DISMISSAL
Students are expected to remain in school for the duration of the instructional day. Attendance patterns often have
a direct link to academic achievement, as frequent early dismissals may hurt academic performance. In accordance
with our Tardy Policy, three or more unexcused early dismissals will count as one unexcused absence.
Subsequently, the Truancy Protocol will be followed.
The early dismissal for high school students occurs prior to 3:30 p.m. A parent or guardian must sign the child out
in the office. Identification must be provided by the parent/guardian and must match the information in the
Student Information System. No exceptions will be made.
The school must have permission, in writing before we can release a student to anyone other than the authorized
persons in the Student Information System. Changes in dismissal may not be completed over the phone; the change
must be in writing with the parent’s signature and date. Proof of identification is required for the office staff when
picking up children. Copy of the identification will be made upon pick-up.
EMERGENCY SCHOOL CLOSING PROCEDURES
Parents are requested to listen to radio and television stations concerning the emergency operation of the school.
When severe weather creates hazardous conditions, the daily school schedule may be modified. In addition, please
pay attention to WSB Channel 2 Storm Watch and the school website regarding school closings.
Any student violating emergency or drill procedures is jeopardizing the safety of our school and will face
consequences including possible suspension. Any student found guilty of pulling the school’s fire alarm, engaging
fire extinguishers, or the school sprinkler system, etc., without just cause will be subject to strict consequences.
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ENTERING THE BUILDING
Ivy Prep will provide Before School Care to parents beginning at 6:30am for a fee of $5 per day or $20 if pre-paid
for the week. The fee is for students dropped off anytime between 6:30-7:30am. Parents must sign-in students. If a
student arrives on campus before 7:30am they will automatically be sent to Before School Care and charged the fee
for the day.
It is not permitted for parents to drop students off on school grounds prior to 6:30am. If services are needed for
before and after school care, the parent may solicit the service of neighborhood childcare programs for a nominal
fee. Starting at 7:30 a.m., students must report directly to their homeroom class.
When entering the building at any time, scholars must have their uniforms on correctly. Scholars should enter the
building silently and in a line when coming from their vehicles. Scholars should always enter classrooms silently,
take a seat and begin their Do-Now.
FIELDTRIPS
Educational field trips are taken as an academic component of the instructional program. A signed permission slip
from the parent is required. Permission slips should be signed and all required monies paid by the listed deadline.
If the permission slip is not received by the deadline, the student will not be allowed to go on the trip. Allowing
students to make phone calls for permission slips is not permissible and verbal responses from parents will not be
accepted. Fieldtrip monies are collected to pay for fieldtrip related expenses in advance of the trip date. Therefore,
fieldtrip monies paid by the parent are non-refundable.
The Assistant Principal may limit fieldtrip participation based on student behavior. If a student has been identified,
through the demerit or discipline referral system, as having difficulty following school rules, the Assistant Principal
may deny the student’s participation or require the student’s parent chaperone.
FOOD AND DRINK
Scholars are permitted to have healthy snacks and beverages while in class. Teachers and administrators reserve
the right to restrict food and beverage consumption when deemed necessary. Scholars who fail to adhere to this
policy will lose the privilege of snacking while in class. Gum chewing is never permitted during school hours.
GRADING SYSTEM
Report Cards will be issued four times per year. Letter grades are based on the following:
RANGE
90-100
80-89
74-79
70-73
0-69
LETTER EQUIVALENT
A
B
C
D
F
GUIDANCE AND COUNSELING SERVICE
A comprehensive guidance program is provided at Ivy Preparatory Academy. It is designed to address needs of all
scholars by helping them to develop positive self-concepts, healthy social skills and interpersonal relationships,
and educational success. Scholars may make appointments with their teachers.
HOW SCHOLARS ASK QUESTIONS
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-
Scholars should raise their hand and wait to be recognized.
Scholars should track the person they are addressing.
Scholars should speak loudly and clearly.
Scholars should answer questions by speaking in complete sentences using a respectful tone.
INJURY
If an accident occurs during the school day the scholar will report first to the teacher on duty. The
teacher will then permit the scholar to go to the front office. All accidents that result in injuries – even
minor injuries – must be reported.
LEAVING SCHOOL
Ivy Prep is a closed campus. Scholars are not permitted to leave campus during school without parent permission
and administrative approval. The “campus” refers to the school buildings, and outside areas utilized regularly
during recess and physical education. This closed-campus policy is also in effect during half-days and other
abbreviated school days. Scholars arriving by van or other means of transportation are to proceed directly into the
school. Scholars are not permitted to loiter in non-school areas (including the parking lot) either before or after
school. Scholars who leave campus without parental and administrative permission, or who are in unauthorized
areas will be referred to administration and will result in suspension.
LOITERING
Loitering is a scholar's unauthorized presence in an area. A scholar who violates this policy will receive a demerit.
LOST AND FOUND
We urge scholars to label all articles of clothing, books and shirts as well as items that scholars may own such as
calculators and musical instruments. Scholars are encouraged not to bring large sums of money or items of great
value to school. School officials cannot be responsible for the loss of any item.
Weekly, unclaimed items in the lost and found will be donated to the Goodwill or other charitable organizations. It
is the scholars’ responsibility to check all lost & found areas for missing items.
MEAL CHARGES
Meals are required to be paid for in advance by check, cash or electronic transfer, and balances may be maintained
in a scholar’s account to minimize the possibility that the scholar may be without meal money on any given
day. Scholars will not be allowed to charge meals in excess of $6.00. A parent may send a letter to the school’s
Food Program Coordinator requesting that a block be placed on their child’s account to prohibit the charging of
any meal.
For any student who is withdrawn and owing a balance, all final records will be withheld until balance is paid in
full. For any student who is withdrawn, a written request for a refund of any money remaining in their meal
account must be submitted. All refunds must be requested within one year. Unclaimed funds will then become the
property of the Ivy Preparatory Academy cafeteria.
MEDICATION
Ivy Prep will only administer prescription medicine to a student who has an official form from his doctor on file,
describing the prescribed medicine, the required dosage, and the required frequency. Medication must be brought
to school in the original bottle with a label that clearly displays the following information: the child’s name; dosage;
name of the drug; physician’s name; and the name and phone number of the pharmacy that filled the prescription.
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Such notes must be brought to the school by the parent along with the medication required. Medicine will be kept
in a secure location and administered by the school’s Office Manager. Students are responsible for ensuring that
they receive their medicine at the regularly scheduled time.
Non-prescription medicine may be dispensed to a student for the treatment of temporary illnesses (such as a cold)
or minor health concerns (such as allergies) if accompanied by a parent’s note describing the required dosage,
frequency and stating it is medically necessary. Otherwise, non-prescription medication will be taken from the
student and kept in the office until a parent can retrieve it. Medication must be brought to school by the
parent/guardian in a properly labeled prescription container.
OUTSTANDING BALANCES
Any scholar that has an outstanding balance (meal account, fieldtrip, etc) will not be allowed to retrieve records
until that financial obligation is met.
PICK-UP PROCEDURES
After school dismissal will begins at 4:10pm for high school students. During this time, students will not be
permitted to go to their lockers, lost-and-found, the main office, etc. Students will be sent home according to the
arrangements specified at the beginning of the school year.
The school must have permission, in writing before we can release a student to anyone other than the authorized
persons in the Student Information System. Changes in dismissal may not be completed over the phone; the change
must be in writing with the parent’s signature and date. Proof of identification is required for the office staff when
picking up children. Copy of the identification will be made upon pick-up. No exceptions will be made.
PROGRESS REPORTS
To improve communication with the home as well as positively impact scholar achievement, progress reports will
be issued every 4 ½ weeks. A progress report will be issued to scholars.
PROMOTION POLICY
1. Your scholar is promoted if he passes all of his academic classes with a grade of 70 or better
2. If your scholar fails 2 core academic classes with a grade below 70 your scholar MUST attend
Summer Academy. If your scholar successfully completes Summer Academy and passes his competency
exam(s) with a grade of 70 or better your scholar will be promoted to the next grade.
RE-ENROLLMENT PROCEDURES
Re-enrollment packets will be distributed at the beginning of the Spring semester. Packets must be returned with
required documentation by the due date in order to secure a scholar’s seat for the upcoming school year.
REPORT CARDS
Report Cards will be distributed at the end of each quarter. The quarterly report will indicate the performance of
the student during that quarter. The student will receive a grade for performance and accomplishments of the
class assignments, and comments regarding his performance and behavior in class. Parents will be asked to
provide a stamped and self-address envelop to the school to ensure the final report card is mailed home at the end
of the year.
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SATURDAY ACADEMY
Ivy Preparatory Academy will utilize Saturday Academy as an enrichment and supportive tool of our school
curriculum. Saturday Academy can be reserved for scholars who are having challenges mastering standards and
have been identified by school benchmarking exams, teacher recommendations and scholar grades. Saturday
Academy will take place at the school and teachers discretion.
SCHOOL AND PERSONAL PROPERTY
Scholars are responsible for the proper care of books, calculators, computers, supplies, and all other school
property. Scholars are responsible for the replacement cost of any school property that may be damaged, lost, or
stolen. Scholars should not bring expensive clothing, valuables, or large amounts of money to school. Keep in mind
that Ivy Prep is not responsible for damaged, lost, or stolen personal property.
Scholars are directly responsible for the laptops and chargers provided by Connections Academy. Parents are
financially responsible for any damage that occurs to the laptops and/or chargers. Educational records will not be
released to parents until all financial obligations to Connections Academy have been resolved.
SELLING GOODS/SERVICES
Scholars are not allowed to sell items at school that have not been approved by School Administration. If any
scholar is found selling items on campus that have not been approved by School Administration, the items will be
confiscated and not returned. Any funds that are collected will be donated to the Ivy Prep School Store.
SICK SCHOLARS
If a child becomes ill or injured during the school day and is not well enough to stay in class, the parent/guardian
will be called to pick the child up. The school does not have the capacity to watch over and care for ill children. It is
necessary to have updated emergency contact numbers on file in the school office in case no one can be contacted
at home.
It is the parent’s responsibility to ensure that the school has up-to-date contact and health information. If a child
has needs we do not know about, we cannot provide for those needs, and if a child has an emergency, we must be
able to reach the parent.
SLANTING
- Scholars at Ivy Prep are expected to always sit in their SLANT position while instruction is taking place.
- SLANT is an acronym for the following:
o S – Sit up
o L – Listen
o A – Ask & Answer Questions
o N – Nod to Acknowledge Understanding
o T – Track the Speaker
SCHOLAR AGREEMENT FORM
In order to ensure a positive learning experience for all scholars, each scholar at Ivy Prep is required to sign and
abide by the Ivy Preparatory Academy Agreement Form. By signing this agreement form, scholars promise to take
responsibility for their learning, maintain a high level of decorum at all times, and make a positive contribution to
the school and community.
TARDY POLICY
The academic school day begins each day at 8:00am. Students who arrive after 8:05am are considered tardy and
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will be marked as such on their attendance records. All students arriving to school after 8:05am must be walked
into the school by their parent/guardian. Parents must record their arrival time and student’s name on the tardy
sheets located in the lobby. If a parent fails to sign the student in on the tardy sheet, the student will be marked
absent for that entire school day. It is the responsibility of the parent to ensure proper tardy sign-in for each late
arrival. Every three unexcused tardies will count as one unexcused absence. Subsequently, the Truancy
Protocol will be followed.
TECHNOLOGY ACCEPTABLE USE POLICY
Scholars are required to bring their laptops and chargers to school everyday. If a scholar does not bring his laptop
and charger, a parent will be required to bring the laptop to the school, or pick him up. As every scholar has to
needs the computer and internet to access curriculum materials and complete assignments, it is a requirement that
he brings his laptop and charger everyday.
Inappropriate use, defined as accessing sites that are not directly related to the curriculum, or vandalism by
scholars will result in disciplinary action.
TRACKING
Tracking at Ivy Prep is required to ensure that scholars are attentive and engaged during discussions,
conversations and instruction. This means that:
 All eyes should be on whoever is speaking. Eyes should not leave the speaker. If there is dialogue between
two or more people in the room, it should look like a tennis match. Heads should be moving back and forth
to look at the different speakers.
 Eyes should remain on the speaker in the classroom even if a visitor enters the room to ensure active
participation.
 Once tracking has been taught, all scholars are expected to demonstrate this behavior.
TRANSCRIPT REQUESTS
To request high school transcripts, you must complete a Transcript Request Form in the front office. The
turnaround time for completing your request is 3 school days. The fee per transcript is $2. Rush transcript orders
will be completed with a 24-hour turnaround time for $15. Official transcripts are mailed directly to the institution
only. Ivy Prep will not send SAT and ACT scores. These must be requested from the testing agency.
USE OF THE OFFICE PHONE
Students will be able to use the office phone:
 In case of a school emergency.
 When given a pass, and instructed by school personnel.
 In case of loss of transportation, uniform needs, or other urgent needs.
USE OF DISTRACTING ITEMS
Scholars are prohibited from using in the building any walkmans, portable stereos, MP3 players, skateboards,
rollerblades, cards, toys, or any other items deemed inappropriate or distracting to the educational atmosphere.
Scholars violating this policy will have the item confiscated and turned over to an administrator who may return
the item to the scholar at a later date. Subsequent violations may result in a demerit being issued, parent contact,
permanent confiscation, and additional serious consequences. A scholar who refuses to turn over a distracting
item to a staff member will be considered to be insubordinate and may receive additional disciplinary actions.
VISITORS
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Parents/Guardians are encouraged to visit and observe the instructional program at Ivy Prep. Please follow these
guidelines:
 All volunteers and visitors must report to the front office, show a picture ID and sign-in the Visitor’s Log or
the Volunteer Log, and retrieve a Visitor’s Badge, which must be worn throughout the duration of the visit.
 Visitors and volunteers should arrange classroom visits at least 24 hours in advance to ensure an effective
use of time and to avoid testing dates, field trips, etc.
 A guest’s visitation may be terminated at any time if the Principal or Assistant Principal considers the
visitor’s actions to not be in the best interest of the students. Such actions include, but are not limited to,
distracting students, such as walking around the room, talking to the teacher during instructional time,
using a cell phone, or talking with students.
 Visits should not be for the purpose of “monitoring” the teacher and should not exceed one (1) hour in
length, unless approved by an administrator in advance of the visit.
 Any parent requesting to volunteer beyond 3 hours a day must attend a mandatory parent orientation
session.
WITHDRAWALS
In order to process a withdrawal from the school, the parent/guardian must come into the school office and
complete the necessary paperwork. At the time of withdrawal, parents will be responsible for bringing any scholar
financial accounts current prior to withdrawal of a scholar. Parent is responsible for returning their scholar’s
laptop to Connections. Withdrawal packets will not be released to parent until Connections has received the laptop
and checked it for damage. This process can take up to 2 weeks depending on the time of year. Once Ivy Prep has
received clearance from Connections, the parent will be notified that their withdrawal packet is available for pick
up.
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Parent Engagement Contract
2014-2015
I (we), the parent(s)/guardian(s) of __________________________________________, agree to providing our child with a unique educational
opportunity by choosing to enroll him at Ivy Preparatory Academy. Our choice to enroll our child at Ivy Preparatory Academy is
premised upon our desire to continue serving as an active partner in the education of our daughter.
As a parent of a scholar at Ivy Preparatory Academy, I (we) are committing to:
A. Making learning a primary occupation for my child.
B. Participating in school wide events, programs, meetings, etc.
C. Attend all conferences (phone or in-person) scheduled with any member of the Ivy Preparatory Academy staff.
D. Provide transportation to and from school for my child, while ensuring that my child arrives at school on time and prepared
for class by 8:00am, and picked-up on time.
E. Ensure that my child will be sent to school healthy, clean, rested, and prepared to learn with proper supplies.
F. Purchase uniforms from Charter School Uniform Store and ensure that my daughter is abiding by the uniform policy every
day. As stated in the student handbook, if my child comes to school out of uniform, I will bring my child the appropriate
clothing as soon as I am contacted.
G. Supervise my scholar’s homework to ensure that all assignments are completed on schedule. I will not make excuses for
late/missing assignments. (Please refer to the make-up/late work policy in the student handbook).
H. Actively monitor PowerSchool and Connections Academy to remain abreast on my daughter’s academic progress
I. Be responsible for payment of any fees that have accrued (meals, fieldtrips, etc)
J. Participate in the Ivy Parent Engagement Program, donating 15 hours of time to assist with the needs of Ivy Prep.
Recording of volunteer hours will be maintained in the front office. ½ of the hours must be completed by Winter Break (Dec.
19, 2014), with the remaining ½ of the hours needing to be completed by May 20, 2015. If I decide that donating volunteer
hours are not feasible, I will present a check in the amount of $100 ($50 per semester) to Ivy Preparatory Academy as a
donation.
K. Read and use information that is sent home to keep parents informed.
L. Support the faculty, staff, and volunteers as they work to help make my child a productive, cooperative member of the
school and community.
M. Uphold the Ivy Prep culture by supporting the Ivy Prep Code of Conduct. I understand that after reasonable interventions
with regard to discipline have been attempted without success, my daughter may lose his seat at Ivy Prep.
N. At the 15th day of an excused or unexcused absence a meeting will be scheduled with the Principal, and the scholar may be
asked to withdraw.
O. I understand that upon my scholar reaching 40 demerits, a recommendation for expulsion will be made.
As a parent, I understand:
A. Ivy Prep’s school day is longer than usual, and I will ensure that my child benefits from this extra time. I will not schedule
family vacations that interfere with the school calendar, so that my child does not miss class.
B. If I have a concern, I will communicate in a respectful tone with Ivy Prep teachers and staff.
C. It is imperative that I pick-up my child promptly at the end of each school day.
D. The use of technology is a privilege, and any inappropriate use/damage of any computer will result in restriction of use and
possibly charged for any repairs/replacements for such damage.
E. The policy of Ivy Prep is to promote scholars from grade to grade is based solely on academic performance.
F. Ivy Prep requires that any change of contact information (address, phone number, email, etc) become immediately available
to the school.
G. Failure to abide by the Parent Commitment Contract will require that I attend a Commitment Conference with the Principal.
Acknowledgement
I, ____________________________________, herby acknowledge and accept the conditions set forth in this Ivy Prep Family Commitment
Contract. I have received and read a copy of Ivy Prep’s Parent and Scholar Handbook, and understand the rules, regulations, and
procedures of the school. Information and policies in this handbook may be updated at anytime, as the Ivy Prep administration may
deem necessary.
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Signature of Parent/Guardian______________________________________________________________
Date________________________
Acknowledged by (School Official):_________________________________________________________
Date________________________
THIS PARENT COMMITMENT CONTRACT IS TO BE SIGNED AND RETURNED TO
MR. OUTLER, ASSISTANT PRINCIPAL, BY AUGUST 18, 2014.
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