E BOARD MEETING Monday, June 20, 2016 Agenda

Transcription

E
BOARD MEETING
Monday, June 20, 2016
Agenda
9:30 a.m.
JIA Committee Meetings*
Convention Center, Rooms 7-8
*All applicable public comments will be heard during the appropriate committee meeting.
Chairman Royal – Welcome
Historic Preservation/Conservation Committee – Section I
Bob Krueger, Chair
A.) No Report
Finance Committee – Section II
Mike Hodges, Chair
A.) Approval of the May 16, 2016 Finance Committee Minutes
B.) May 2016 Financials
C.) Fiscal Year 2017 Budget Consideration
D.) Leases – Mr. Daniel Strowe, Legal Associate
1. Jekyll Beverage Center, Inc. Lease Assignment to Jekyll Package Store, Inc.,
Andrew Taylor, Owner
2. JIC Hotel Property Owners, LLC (Joint Venture - Northview Hotel Group
and Leon N. Weiner & Associates, LLC) Jekyll Island Club Hotel and
Oceanfront Suites
i. Lease Assignment and Assumption
ii. 7th Amendment to the Revised and Restated Lease Agreement
Personnel Committee – Section III
Bill Gross, Chair
A.) Policy Updates - Ms. Jenna Johnson, Director of Human Resources
1. Employee Training and Development, Transfers and Promotions
2. Attendance and Hours Worked
Legislative Committee – Section IV
Richard Royal, Interim Chair
A.) No Report
Marketing Committee – Section V
Joy Burch-Meeks, Chair
A.) Marketing Update – Ms. Meggan Hood, Senior Director of Marketing
Committee of the Whole – Section VI
Richard Royal, Chair
A.) Update on Mandala Holdings LLC Proposal for Limited Service Hotel – Mr. Jones
Hooks, Executive Director
B.) Consideration of Recommendation for Cancellation of RFP 321
C.) Consideration of New RFP 326 for Beach Village Limited Service Hotel
D.) Executive Director’s Report
1. Revitalization Update
2. Other
E.) Chairman’s Comments
Adjournment
5 Minute Break
JIA Board Meeting Agenda
Richard Royal, Chair
Action Items
A.) May 16, 2016 Board Meeting Minutes
B.) Fiscal Year 2017 Budget
C.) Jekyll Beverage Center Lease Assignment
D.) JIC Hotel Property Owners, LLC - Lease Assignment and Assumption
E.) JIC Hotel Property Owners, LLC - 7th Amendment to the Revised and Restated
Lease Agreement
F.) Employee Training and Development, Transfers and Promotions Policy Update
G.) Attendance and Hours Worked Policy Update
F.) Consideration of Recommendation for Cancellation of RFP 321
G.) Consideration of New RFP 326 for Beach Village Limited Service Hotel
Adjournment
JEKYLL ISLAND-STATE PARK AUTHORITY
May 16, 2016
DRAFT
The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, May 16, 2016 at the
Convention Center on Jekyll Island, GA.
Members Present:
Richard Royal, Chairman
Bob Krueger, Vice Chairman
Mike Hodges, Secretary/Treasurer
Sybil Lynn
Bill Gross
Bill Jones
Nancy Gallagher, Senior Assistant Attorney General
Via teleconference:
Mark Williams
Members Absent:
Joy Burch-Meeks
Michael Shaffer
Staff Present:
Jones Hooks, Executive Director
Marjorie Johnson, Chief Accounting Officer
Noel Jensen, Sr. Director of Facilities and Public Services
Meggan Hood, Sr. Director of Marketing
Jenna Johnson, Director of Human Resources
Bruce Piatek, Director of Historic Resources
Daniel Strowe, Legal Associate
Jim Broadwell, Project Manager
Cliff Gawron, Director of Landscaping and Planning
Dion Davis, Executive Director, Jekyll Island Foundation
Linda de Medicis, Executive Assistant
and others
Various members of the public and press were present.
Chairman, Richard Royal called the Committee session to order at 9:30 a.m. Royal introduced Board members
participating via teleconference. A quorum was established.
Historic Preservation/Conservation Committee: Committee Chair, Mr. Bob Krueger, called Mr. Yank Moore,
Conservation Coordinator, for a report on Jekyll Island’s participation in 2016 Audubon International’s BioBlitz
event. BioBlitz is a species counting competition, organized to create awareness among golfers and the community
about the environmental value of the habitats supported by golf courses. Over 160 participants identified 430
different species on the Oleander Course, and 88 recently unconfirmed species on the existing species list. The
animal counts will be entered into a database and used to create a species profile of the island. This data will help
better track and understand environmental changes, animal behavior and migratory patterns.
Mr. Krueger asked if there were public comments. There were none.
Finance Committee: Committee Chair, Mr. Mike Hodges reviewed the financials for the month of April as well as
traffic counts, Convention Center groups and revenues, and hotel occupancy and rates.
Revenues for April were $1,944,238, which reflects a favorable $186K (11%) variance from budget. Revenues also
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May 16, 2016
DRAFT
reflect a favorable $1.5M (8%) variance from year to date budget as well as a favorable $3M (18%) variance from
prior year to date.
Expenses were $2,063,047 for April and reflected an unfavorable budget variance of $195K (10%) for the month.
Expenses reflect an unfavorable $75K (0%) variance from year to date budget and an unfavorable $1.87M (11%)
variance from the prior year to date expenses.
The Net Operating Cash loss for the month is $118,809, which is a $9K (8%) unfavorable variance from the
budgeted net operating cash loss of $110,254. Net Operating Cash Income reflects a favorable $1.4M variance for
the fiscal year and a favorable $1.2M variance from the prior fiscal year.
Traffic Counts:
Convention Center:
Hotels – April 2016:
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May 16, 2016
DRAFT
Hotels – YTD:
Hodges reminded the committee of the Finance Committee meeting at 1:30 p.m. to review the FY2017 budget
proposal.
Mr. Hodges concluded his report. Chairman Royal asked if there were public comments. There were none.
Personnel Committee: Committee Chair, Mr. Bill Gross called Ms. Jenna Johnson, Director of Human Resources, to
present the following policy updates:
• Group Health Insurance Policy change to clarify eligibility for health insurance, enrollment opportunities
and when changes can be made during the benefit year in accordance with JIA health insurance policy
eligibility rules. Committee member Ms. Sybil Lynn moved to approve; seconded by Mr. Bob Krueger.
Unanimously approved.
• Flexible Benefits Policy change to clarify eligibility, enrollment opportunities and when changes can be
made during the benefit year in accordance with department of administrative services eligibility rules.
Lynn moved to approve; seconded by Krueger. Unanimously approved.
• Employee Assistance Program change to clarify that employees can receive a mandatory referral to the
program if deemed necessary for continued employment and guidelines for record keeping. Lynn moved
to approve; seconded by Krueger. Unanimously approved.
• Unemployment Insurance change to clarify that determination of eligibility, benefit amount and duration
of an approved benefit is determined by the department of labor and is in accordance with guidelines
provided by the department of labor. Lynn moved to approve; seconded by Krueger. Unanimously
approved.
Mr. Gross concluded his report. Chairman Royal asked if there were public comments. There were none.
Legislative Committee: No report
Marketing Committee: In Committee Chair, Joy Burch-Meeks absence, Royal called Ms. Meggan Hood, Sr. Director
of Marketing. Hood announced the jekyllisland.com website has been relaunched to include easier navigation, a
special “Living Here” section for current and new residents, and a convenient drop down menu feature. The site
continues to have information on amenities, hotels, conservation and island events.
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May 16, 2016
DRAFT
The 14th Annual Turtle Crawl, to raise funds and awareness for the Georgia Sea Turtle Center, had a record
breaking 939 racers and the festival brought over 1,000 attendees. Hood thanked the 90+ volunteers and Peak
Racing.
Hood called Mr. Kevin Udell, Director of Sales, who updated the Board on convention sales. The sales lead to
booked conversion rate is 40% against industry standards of 18-20%. Convention groups totaled 55 in FY2015
and FY2016 will finish with 72 groups, a 30% increase. FY2017 focus is on new business and to date 172 leads
have been received; 30% representing new business.
Committee of the Whole: Mr. Gary Wadsten, Managing Partner, Carolina Holdings and Mr. Jeff Homans, Owner,
Land Design Associates, Inc. presented a revised site plan for the new residential development to be located north
of the Hampton Inn. The proposed revised plan includes a donation to the JIA of approximately two acres of
maritime forest (located between the development site and the ocean), an updated beach crossover that will reduce
linear footage and create a more direct path to the beach, and a land exchange between Jekyll Ocean Oaks and
Hampton Inn properties. The new development will feature single family homes, a clubhouse and pool. A
homeowners association will be formed and owners may participate in the JIA Residential Rental Program. Next
steps will include the Design Review Process and Environmental Assessment Plan (EAP) review. Schematic
drawings to be presented to the Board at a future meeting.
A member of the audience asked to clarify if the community would be townhomes or houses. Mr. Wadsten
answered all will be single family homes. Hooks added the original proposed density on that site was to be rental
cottages, a boutique hotel and a restaurant. The initial concept of 10 condominiums was also removed from the
site plan to further reduce density.
Mr. Daniel Strowe, Legal Associate, presented lease terms and the assignment from Leon N. Weiner & Associates,
Inc. (LNWA) to Jekyll Club Residences, LLC, a joint venture between LNWA and Carolina Holdings Group. The
term of the lease is through 2089 to provide for the construction of individually owned residential homes to be
designed and built by Jekyll Club Residences, LLC. The current address is 188 South Beachview Drive. The new
community will operated under the name “Ocean Oaks at Jekyll Island, A Jekyll Island Club Community”, and
managed by a homeowners association operated by Jekyll Club Hotel. The lease includes the land donation of a
portion of the maritime forest acreage to the JIA, reducing the leased area to approximately 6.7 acres, and the land
swap to revise the lot lease line on the Hampton Inn side for approximately 500 additional feet to the Jekyll Club
Residences, LLC lease.
Royal asked for a motion to approve the Ocean Oaks Assignment and Third Revised and Restated Ground Lease
subject to legal review. Mr. Bill Jones moved to approve; seconded by Mr. Gross. Unanimously approved.
Ms. Nancy Gallagher, Sr. Attorney General, asked if this action would require an amendment to the Hampton Inn
lease. Mr. Strowe replied there would be a corresponding amendment to the Hampton Inn lease to reflect the
change in acreage and would require Board approval.
Mr. Hodges asked if Carolina Holdings group would have architectural control on the homes. Mr. Wadsten
confirmed Carolina Holdings would be in control of the architecture on the site. Preliminary schematic floor
plans, elevations and site plan will be posted on the Ocean Oaks website for interested parties. Homes will be sold
as lot/home package, and won’t be subleased to individuals to privately build. Hooks added homes would be
required to be in accordance with the JIA Design Guidelines.
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May 16, 2016
DRAFT
Chairman Royal called Mr. Kevin Runner, General Manager of the Jekyll Island Club Hotel. Leon N. Weiner
Associates has been the primary operator of the Jekyll Island Club since 1986. Approximately a year ago,
Northview Hotel Group contacted LNWA and inquired if LNWA would consider selling their leasehold interest
in the Jekyll Island Club Hotel. Though the initial response was no, talks have continued and LNWA and
Northview are considering entering into a joint venture partnership. Runner introduced partners, Mr. Simon
Hallgarten and Mr. Matt Trevenen with Northview Hotel Group who presented a company background and
experience with iconic historic resorts. Northview would acquire an equity position in the Club as the managing
member over operations and have plans to upgrade the facilities. Northview is a small entrepreneurial group
formed 11 years ago and currently operates 12 hotels and resorts in the United States. Negotiations continue for
Northview to operate all assets of the Jekyll Island Club Hotel that include the Jekyll Island Club Hotel and the
Jekyll Island Club Ocean Suites (currently under construction). Final terms of the joint venture will be presented
to the Board for consideration at a future meeting.
Ms. Pat Overholt, resident, said no location was mentioned and asked if this was where the Buccaneer and the
Wanderer were located. Hooks clarified the joint partnership would manage all assets of the Jekyll Island Club
Hotel, the Jekyll Island Club Hotel in the historic district and the Jekyll Island Club Ocean Suites (currently under
construction in the Beach Village to the south of the Westin Hotel).
Chairman Royal called Mr. Langford Holbrook with the University of Georgia Carl Vinson Institute for an update
on the Transportation Study. The study is being conducted in 3 phases: Phase 1 review similar transportation
systems in similar communities, Phase 2 stakeholder interview and Phase 3 present transportation options for
Jekyll Island. Currently in Phase 3, indications are that there is no need for an island-wide transportation system
at this time given the nature of traffic on the island and funding it would require to implement such as system.
Options that could be considered are dedicated employee parking and transportation to work sites, visitor shuttles
for large convention groups, and develop a request for proposal to investigate a water taxi to shuttle visitors and
workers between islands. This option is not optimal as Jekyll Island does not have a docking point close to areas
where the passengers would need to depart nor an additional transportation option to transport folks to their final
destination. Mr. Holbrook will continue with a survey of summer visitors to obtain more data and will present the
final study at a future meeting.
Mr. Hooks presented the proposed Educational and Recreational Program Agreement between the Jekyll Island
Authority and the Board of Regents of the University of Georgia on behalf of the University of Georgia
Cooperative Extension Service including Georgia 4-H. The inter-governmental agreement has been reviewed by
the Attorney General’s office and is pending further legal review by the Board of Regents. The agreement would
be in effect for 10 years with a renewal option. The use of the premises would be limited to youth education and
organized youth groups. Georgia 4-H would be the operator and responsible for programming, reservations (4-H
and non 4-H groups), employment, training and maintenance of interiors of the campus facilities. JIA would be
responsible for the exteriors of buildings, electrical systems and landscaping. A reserve account would be
established to include all gross revenues in excess of expenses. The Governor recently visited the Youth and
Learning Center and is very interested in the project and plans for completion.
In response to questions from Board members, Hooks answered that the agreement requires 4-H to do marketing
and outreach to other non 4-H groups. While expenses to the 4-H includes salaries for employees allocated to the
center, there is no management fee in the agreement. All reserves would be dedicated to the center. The majority
of students will be connected with the environmental education program but with the lodging flexibility at the new
center, multiple groups would be able to conduct programs at the same time.
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May 16, 2016
DRAFT
Chairman Royal asked for a motion to approve the Educational and Recreational Program Agreement subject to
legal review. Mr. Krueger moved to approve; seconded by Ms. Lynn and Mr. Gross. Unanimously approved.
Hooks continued, Whiskey, Wine & Wildlife promoted by The AdFish Group and sponsored by the Westin Hotel,
JIA and others, made a donation of $15,000 to Jekyll Island Foundation. On Pier Road, “Something for Everyone”
is under lease and should open soon and the Post Office is under construction. This past week marks the 4th
Anniversary of the Jekyll Island Convention Center hosting 598 events equaling 1329 event days and more than
500,000 people have passed through center’s doors. The new John Deere golf course equipment has been
delivered. The Friends of Historic Jekyll Island has agreed to pave the walkways outside of Faith Chapel to reduce
path debris from damaging the historic wooden floors. A meeting has been scheduled with Beach Village
merchants.
Beach Village Retail
• Twenty-one (21) tenants are open.
• Official notice of intent to terminate lease agreement sent to Global Concessions seeking mutual
termination. Waiting on response from Mr. Terry Harps.
• Tenants for R-3, Suite 101 are being pursued.
• We have received a proposal for the 2nd floor of R-1, and it’s under review.
• We have retained Robert Jahn of Driggers Commercial Group Inc. to fill the remaining retail space.
Beach Village Vacant Parcel
• RFP 321 hospitality parcel proposals were received March 25, 2016.
• Mandala Holdings apparent successful proposer and due diligence continuing. Expect a recommendation
at the June 20th meeting.
Beach House Restaurant
• Civil construction 45% complete. Vertical construction 65% complete.
• July 2016 opening is scheduled.
Jekyll Club Suites
• Civil construction 50% complete.
• Vertical construction 40% complete.
• April/May 2017 opening expected.
Youth and Learning Center
1.
2.
3.
4.
5.
6.
7.
Building
Building
Building
Building
Building
Building
Building
•
•
1 – Auditorium – 89% complete
2 – Maintenance Facility – 38% complete
3 – Staff Housing – 57% complete
4 – Cafeteria – 62% complete
5 – 32 Bed Cabin – 99% complete
8.
9.
10.
11.
12.
13.
Building
Building
Building
Building
Building
Building
8 – 64 Bed Cabin –99% complete
9 – Open Picnic Shelter – 99% complete
10 – Historic Pavilion – 86% complete
11 – Open Picnic Shelter – 99% complete
Civil construction – 87% complete; Fill 100% complete.
Opening January 2017.
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May 16, 2016
DRAFT
The Cottages at Jekyll Island
• Twenty-six (26) cottages remain under construction in Phase I. Six (6) are now under construction in
Phase II with most building permits recently being obtained for the balance of Phase II.
• Seventy-five (75) cottages sold. Two (2) of twenty-three (23) cottages in Phase II and thirteen (13) of
thirty-two (32) in Phase III remain available for sale.
• Eight (8) closings with cottage buyers have occurred to date; three (3) additional closings are scheduled
for May 2016.
• Amenity Center construction has commenced.
• Infrastructure installation for Phase III and IV is scheduled to commence in early July.
Island Hooper Bike Trail (TE)
• RFQ 325 issued. Only one quote received May 11, 2016.
• Pre-bid completed Thursday, April 21, 2016.
• DOT agreement received May 9, 2016 and is under review.
The Department of Transportation (DOT) will be resurfacing the causeway and Mr. Noel Jensen, Sr. Director of
Facilities and Public Services, has reviewed the DOT project and is exploring options to combine the DOT
resurfacing with the Island Hopper Bike Trail to better utilize funding.
In regards to Request for Proposal (RFP) 321, Hooks reported due diligence continues with the apparent successful
proposer, Mandala Holdings. Hooks recommended the Board move into Executive Session to discuss lease terms.
Chairman Royal asked for a motion the Board to convene in Executive Session. Mr. Krueger moved that the
Board to enter Executive Session; seconded by Ms. Lynn. Unanimously approved at 11:15 a.m. Prior to entering
into Executive Session, Chairman Royal asked if there was public comment.
Mr. Tise Eyler, resident, suggested there be a traffic light at the end of the causeway.
Ms. Beverly Hopkins, resident, encouraged Mr. Holbrook to include residents in feedback collected for the
Transportation Study.
Ms. Alice Keyes, 100 Miles, asked if she could get clarification on the company that will co-own Ocean Oaks with
Carolina Holdings Group. 100 Miles will participate in the EAP Process Review and Ms. Keyes suggested
development design and construction documents for that project be included in the EAP process. Ms. Keyes also
suggested the transportation study include other cities in the Golden Isles and their transportation needs.
Mr. Norman Haft, resident and Jekyll Island Foundation Board member, commended the work of Ms. Dion Davis,
Executive Director of the Jekyll Island Foundation, for the Mosaic project and the Foundation.
Chairman’s Comments: Chairman Royal summarized and commented on the presentations and agenda items
approved by the Committees during the meeting.
At 11:25 a.m. the JIA Board of Directors entered into Executive Session.
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May 16, 2016
DRAFT
At 12:09 p.m., Chairman Royal called the Committee meeting back into session. Mr. Daniel Strowe reported the
Board entered into Executive Session to engage in discussions regarding lease terms for the apparent successful
proposer of RFP 321, Mandala Holdings, LLC. No actions or votes were taken by the Board in Executive Session.
Chairman Royal adjourned the Committee Session and moved directly into the Jekyll Island Authority Board
meeting.
Jekyll Island Authority Board Meeting
Minutes: Chairman Royal called for a motion to approve the minutes of the April 18, 2016 Board of Directors
meeting. Ms. Lynn moved to approve; seconded by Mr. Jones. Unanimously approved by the Board.
Personnel Committee: Recommended approval of the Group Health Insurance policy update. Chairman Royal stated
no second required; unanimously approved by the Board.
Recommended approval of the Flexible Benefits policy update. Chairman Royal stated no second required;
unanimously approved by the Board.
Recommended approval of the Employee Assistance Program policy update. Chairman Royal stated no second
required; unanimously approved by the Board.
Recommended approval of the Unemployment Insurance policy update. Chairman Royal stated no second
required; unanimously approved by the Board.
Committee of the Whole: Recommended approval of the Ocean Oaks Assignment and Third Revised and Restated
Ground Lease (Subject to Legal Review). Chairman Royal stated no second required; unanimously approved by
the Board.
Recommended approval of the Youth & Learning Center Operational Agreement (Subject to Legal Review).
Chairman Royal stated no second required; unanimously approved by the Board.
There being no additional items to bring before the Board, Chairman Royal adjourned the meeting at 12:12
p.m.
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FINANCE COMMITTEE MEETING
MAY 16, 2016
DRAFT
The meeting of the Jekyll Island Authority (JIA) Finance Committee was called to order at 1:44 p.m. on May 16,
2016 at the Jekyll Island Convention Center, Jekyll Island, GA.
Members Present
Mike Hodges, Chair
Richard Royal
Bob Krueger
Bill Gross
Bill Jones
Mark Williams, via speakerphone
Staff Present
Jones Hooks, Executive Director
Marjorie Johnson, Chief Accounting Officer
Linda de Medicis, Executive Assistant
The meeting was attended by additional staff and members of the public.
Mr. Mike Hodges asked Mr. Jones Hooks to review the projected 9.8% increase in expenses against an expensed
3.7% increase in revenues.
Hooks reviewed the unique operating expense items (totaling $1.789M) in the FY2017 budget and the variables
associated with revenues, especially in convention sales and gate traffic. Revenue increases have been explored
in most departments.
The committee further discussed the following budget items:
• Golf:
o Golf Master Plan – comprehensive study to address all issues associated with golf; considering
the National Golf Foundation (used by the State of Georgia) to conduct the study - $40K
o Golf Course Maintenance Plan
o Cart lease expires at the end of this year; new carts are proposed in FY2017
• Replacement of the Wanderer Exhibit at St. Andrews.
o Existing exhibit had to be removed due to deterioration and safety issues
• Tennis
o Lighting improvements
o Fence/screen improvements
o Updates to shop
o Replacement of full-time tennis professional to turn the facility into a more profitable enterprise
o There are no other courts on the island
o A portion of private lessons goes to professional
o Pursue the possibility of contracted position
• $1.214M cash reserves designated to capital equipment and projects.
o Tourism Development Fund - $560K and decreasing slightly over the next year
o Water/sewer fund
o Retail Village loan payment and early re-payment of additional loan
o Fire department equipment fund
o Mosaic pledge - $150K
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FINANCE COMMITTEE MEETING
MAY 16, 2016
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
DRAFT
Summer Waves Kiddie Pool – $500K of the projected $800K cost.
o Occupies the entire most western portion of the park and repairs are needed due to the amount
of water leaking from the kiddie pool.
3% merit increase for staff (in line with state employee increases recommended by state legislature and
approved by the Governor).
Insurance rates on structures will remain flat.
5% increase in health benefit costs beginning January 2017.
Seven (7) additional full time staff (in addition to current open positions) for janitorial staff at Beach
Village and staff for the Youth & Learning Center.
Convention Center - difficult to budget based on anticipated pick-up groups. Many different variables
with convention business.
Infrastructure Study (to include capacity) - $150K.
o Improvements and comprehensive assessment of the infrastructure of the island to anticipate
and budget for needs in the future.
o Expectation to have a recommended plan of action.
o Sewer replacement or major repairs may be required in 5-7 years.
o Treatment plant efficiencies installed over the years have helped and the process of treatment is
a more preferred method.
Intern housing for AmeriCorps Members working with the conservation department and Georgia Sea
Turtle Center – some emergency improvements were made this year out of general funds but more
repairs are needed. This is reflected in the Georgia Sea Turtle Center budget - $50K.
$1.2M in roads and grounds allocated from parking fees - $900K remaining after allocations.
Soccer revenues are minimal. May be worth looking at other recreational opportunities. Soccer does
generate traffic through the gate and day visitation to the island.
Heath insurance generated $400-$500K in savings; could the same savings be realized in retirement?
o 24% of gross full time payroll (not including overtime) is paid into the state retirement fund.
o Recommended staff to further explore other options for retirement that may be better for the
employee.
JIA pays personnel costs for the Jekyll Island Foundation.
Water/Wastewater budget would include a 5% increase in sewer rates and 5% increase in water rates for
the two highest rate tiers. Jekyll Island rates are lower than Glynn County.
Golf rate increase $2.00 per round.
Campground increase $50.00 per month.
Approval of FY2017 Budget
Mr. Hodges called for a motion to approve an FY17 Operating Budget. Mr. Jones moved to approve the FY17
budget; seconded by Mr. Krueger. Unanimously approved by the committee. The budget will be presented to
the full board for approval at the June 20, 2016 Board meeting.
Adjournment – 2:37 p.m.
Meeting was adjourned by Mr. Mike Hodges, Finance Committee Chair
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M E M O R A ND U M
TO:
COMMITTEE OF THE WHOLE
FROM:
NOEL JENSEN, SR. DIRECTOR OF FACILITIES AND PUBLIC SERVICES
SUBJECT:
OPERATIONS MONTHLY REPORT – MAY 2016
DATE:
6/06/16
PUBLIC SERVICES
May Highlights:



Performed maintenance painting on Beach Village buildings ahead of summer season
Assisted in support operations and set-up/take down of 2016 Turtle Crawl
Installed bollards and gates at St. Andrews and several other access roads in an attempt
to curb unauthorized motorized access to sensitive areas.
Facilities Department Work Orders
New Work Orders
Completed
Outstanding
Awaiting Parts
100
90
84
94
21
17
94
84
80
70
60
50
40
30
21
20
17
10
0
New Work Orders
Completed
Outstanding
1
Awaiting Parts
PUBLIC SAFETY – Fire & EMS
May Highlights:


Began process of notifying JIA departments of Hurricane Plan updates
Contacted Monroe Communications to begin process to move JIFD and JIA repeater
antennas to a collocated position at the Verizon Cell Tower behind the fire station for
increased coverage/range.
Jekyll Island Fire & EMS Responses
Total Responses
EMS Responses
Transported to ER
Fire Responses
False Alarms
43
32
15
11
0
0
False Alarms
11
Fire Responses
15
Transported to ER
32
EMS Responses
43
Total Responses
0
5
10
15
20
2
25
30
35
40
45
PUBLIC AMENITIES
Jekyll Island Tennis Center
May Budget
May Actual
$
$
5,052
3,304
$5,500
$5,000
$4,500
$4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$3,305
May Budget
May Actual
Mini Golf & Bike Rental
May Budget
May Actual
$
$
$32,000
$31,500
$31,000
$30,500
$30,000
$29,500
$29,000
$28,500
$28,000
$31,737
May Budget
May Actual
3
31,378
31,737
Jekyll Island Golf Club
May Budget
May Actual
$ 239,953
$ 222,712
$240,000
$235,000
$230,000
$225,000
$220,000
$215,000
$222,712
May Budget









May Actual
Golf revenues are up $11,035 over May FY 15
Average Revenue per round is $33.72 (up $5.43 from FY15)
Annual memberships are up to 132 as compared to 40 in May FY15
Membership revenue is down $18,284 as compared to May FY 15
Passport ticket sales are down $16,979 compared to May FY 15
Merchandise revenues are up $3,324 over May FY 15
May play was down 783 rounds from May FY 15 on:
Pine Lakes, Indian Mound and Oleander
May play was down 95 rounds from May FY 15 on:
Great Dunes Golf Course
YTD PAID play is up 773 rounds overall from FY 15
4
Summer Waves
May Budget
May Actual
$ 256,932
$ 295,580
$295,580
May Actual
$256,932
May Budget
$230,000
$240,000
$250,000
$260,000
5
$270,000
$280,000
$290,000
$300,000
MEMORANDUM
TO:
HISTORIC PRESERVATION/CONSERVATION COMMITTEE
FROM:
BEN CARSWELL, DIRECTOR OF CONSERVATION
SUBJECT:
CONSERVATION UPDATE
DATE:
6/15/2016
Research and Monitoring
• Wilson’s Plover nesting season is well underway and monitoring efforts are ongoing with 14
nests documented so far. Three broods have hatched, producing 9 chicks, six of these have
been banded. One known nest remains active, while 10 have been taken by natural predators
over the course of the season. Photo 1 on the following page shows a(the) bobcat
investigating one of our camera systems. The bobcat, and later a raccoon, did not key in on
the nest or disturb it, and all three eggs from this brood hatched.
• Due to a permitting delay beyond our control, the planned, JIF-funded, bobcat capture, GPS
collaring, and tracking research have been postponed until the fall/winter. With the delay, it’s
too hot now to safely trap and anesthetize the animal.
Management and Planning
• Follow up work continues with the lighting ordinance. Most parties are fully in compliance
or very close to full compliance with only minor infractions pending. Tortuga Jacks remains
significantly out of compliance at last check this week. I will initiate a form compliance
action next week.
• An Environmental Assessment Procedure was conducted regarding the Jekyll Club
Residences (Ocean Oaks) project. This report was passed to Jim Broadwell to integrate the
EAP points with Design Review communications.
Outreach, Education, and Community interface
• Ben Carswell gave a short presentation and Q&A to the Jekyll hotel GM’s and DOS meeting,
focusing on motivating support for our conservation mission and addressing beachfront
lighting and wildlife concerns.
Staffing
• Frankie Horton, a Brunswick native, and recent graduate of Georgia Southern’s Outdoor
Recreation degree program has been hired as our part-time summer-seasonal Ranger in the
conservation department. Frankie will be patrolling the beaches and parks, engaging and
providing information to guests, enforcing rules, and serving as a face-to-face ambassador for
our conservation mission. He’ll be working Saturday – Wednesday, through September.
Photo 1. Bobcat investigating plover-nest-cam system – unaware of the plover nest (3 eggs) just behind it’s left front paw
MEMORANDUM
TO:
PERSONNEL COMMITTEE
FROM:
JENNA JOHNSON, HR DIRECTOR
SUBJECT: PERSONNEL COMMITTEE REPORT
DATE:
6/15/2016
JIA Workers Compensation Claims: (Target goal for FY16 = 9).
5
4
3
FY16
FY15
2
1
0
Jul
Aug
Jul
Sep
Oct
Nov
Dec
Aug
Sep
Oct
Nov
Jan
Dec
Feb
Mar
Apr
Jan
Feb
Mar
May
Apr
Jun
May
FY16
4
1
1
0
0
1
1
1
0
1
1
FY15
2
2
0
1
0
1
1
0
2
1
0
Jun
Total
11
2
12
JIA Employee Census: 417
Month
May 2016
Full time Part Time
156
124
Seasonal
Interns
113
25
Recognition:
o Pocket Praise Winners …..Thank you for going above and beyond!
o Regan Young with Marketing
o Tommy Coon with Facilities
o Darek Ikhwan with Guest Information Center
Total
Employees
378
o Retirements: None
o Meet our featured employee of the month for June: Donna Simpson
Donna has been with Jekyll Island Authority as our Payroll Coordinator since September of
2015. Her main responsibility is making sure we get paid every other Friday!
Donna's favorite things about working for JIA are her coworkers! She says everyone has been so
great to work with.
When she's not working, Donna loves playing basketball and soccer with her son Chase, and playing
games with her daughter Kylee. She also enjoys running, cooking, and baking.
Thanks for all that you do, Donna! Keep up the great work!
MEMORANDUM
TO:
FROM:
BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES
ANDREA MARROQUIN, PROGRAM COORDINATOR
SUBJECT:
HISTORIC RESOURCES UPDATE
DATE:
6/15/2016
Jekyll Island Museum
Museum Revenue - May, 2016
*Paid Tours:
Public:
Group:
Total:
1,930
2,975
4,905
Revenue:
Public:
Group:
Store:
Total:
$29,965
$32,497
$28,471
$90,933
$28,471.00 $29,965.00
$32,497.00
Tour Revenue
•
Group Revenue
Shop Revenue
The Jekyll Island Museum posted a record May for Public Tour Revenue, breaking the previous
record set just last year. The museum also surpassed its annual budget goal with one month still
remaining in the fiscal year.
Museum Revenue - FY2015 - FY2016
$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
$40,000.00
$20,000.00
$JULY AUG SEPT OCT NOV DEC
FY2015
JAN
FEB MAR APR MAY JUNE
FY2016
*Note: A new Point of Sale system was implemented in May of 2016.
Education Programs
• Bridge Builder’s Cottage – 30 attended
In May, the Jekyll Island Museum’s tours of Hollybourne Cottage showcased the beauty of the
only Jekyll Cottage yet to be fully restored. These historic preservation month tours also offered
a sneak peek at the preservation of the Baker-Crane Carriage House to discover surprising
connections between the sprawling mansion and this simple service structure on Jekyll Island.
• Leadership Georgia – 300 attended
Hosted Leadership Georgia with a special event at Villa Ospo.
• Maymester Program – 11 attended
Provided a site overview of Jekyll Island’s National Historic Landmark District to landscape,
interior design, and preservation students from the University of Georgia currently working in
Brunswick. The presentation offered a museum and preservation perspective on a working
historic site.
Curatorial/Research
• Met with an author beginning to research a new book focused on the State Era of Jekyll Island
• Expanding a visual display highlighting the Jennings family in Villa Ospo, as part of the Jekyll
Island Foundation Descendants’ Project.
• Submitted a revised draft of the JIA retention schedule to the Georgia State Archives
• Met with the Assistant Director of Records for specialized training
• Filed Records Management Officer (RMO) paperwork with the state
• Continued working with ERS to verify employee retirement records
• Consulted on-site with the UNF staff regarding museum collections
• Continued processing the residential lease collection
• Completed processing and accessioning 8 boxes for transfer to the archives
• Responded to 2 external and 9 internal research requests.
• Shredded 450 pounds of paper for recycling
Historic District/Preservation
• Baker-Crane Carriage House
Sealed up the exterior envelope of the building pending future preservation
• Faith Chapel
Received a commitment from the Friends of Historic Jekyll Island (FOHJI) to provide funding (not
to exceed $14,000) for paving the current shell walkways at Faith Chapel with tabby. This work
is anticipated to be completed by the end of June.
• Indian Mound
Conducted maintenance and repair work on the porte cochere at Indian Mound Cottage to
reestablish its structural integrity.
• University of Georgia Site Visit
Met with Archaeology and Historic Preservation faculty at the University of Georgia to foster
possible future partnerships with those departments
MEMORANDUM
TO:
FROM:
TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN; JOHN MARR, GSTC GENERAL
MANAGER
SUBJECT:
GEORGIA SEA TURTLE CENTER UPDATE – MAY 2016
DATE:
6/15/2016
This is a wonderful facility with amazing staff and volunteers! We made two stops with our boys (2 and
4.5) during our 5 days on the island. They would have gone every day! Quote from Trip Advisor (May
2016)
Comparisons with Prior Year (May 2016 vs. May 2015)
Percent Change from May Previous Year (2015)
90%
Admissions (# people)
70%
50%
30%
Concessions ($)
Adoptions (# sales)
Bricks ($)
Donations ($)
10%
Guided Tours ($)
-10%
Independent Tours ($)
-30%
Behind the Scenes ($)
School Field Trips (# students)
-50%
Distance Learning (# sessions)
-70%
-90%
Memberships ($)
Total Reservations ($)
Admissions and Concessions sales were slightly lower than May 2015. Adoptions, also substantially
lower than last year, should improve now that more than one turtle is available for adopting. Interestingly,
most reservations were substantially lower this May compared to last year but due to the high numbers of
Guided tours the overall reservations was only slightly lower compared to last year.
Revenue Categories*
• May total concessions $ 98,301.74 was $ 13,344.38 more than budgeted
• May total admissions $ 51,637.32 was $ 7,371.18 less than budgeted
• Adoption (Sea Turtle) 57 | $2,850
Bricks 4 | $800
• Donations (general) 46 | $4,787
GuidedTours(Groups) 469 participants|$3,967
• Independent Tours 261 participants | $1,248
Behind the Scenes 87 partic. | $1,566
• School Field Trips 1,166 students | $7,874
Distance Learning 7 (356 students) | $467
• School Outreach 20 students
Public Outreach people reached
• Memberships 23 | $2,650
Daily Programs 132
Sub-Total Education Reservations: Clients 2,300 | Revenues $17,449
*some online payments are received 2 weeks later
These numbers include all
education activities including
events and off-island outreach.
Marketing/PR/Events
• Turtle Crawl Race & Festival Event: Record number of athletes (more than 800) participating in the
triathlon and 5k & 10kraces. Scute participated with appearances at the Runner’s Expo and Festival’s
Mascot Dash. The Festival was well attended at the Village Green following the turtle release. Staff
and volunteers represented all departments with program information, crafts and interactive activities.
The turtle release and festival event reached approximately 600-800 participants.
• The GSTC conducted a Wildlife Social program at the Westin Starwood Executive Cocktail hour.
•
Social Media, Website and Communications Updates:
o Trip Advisor: 1,128 reviews, ranking GSTC #3 out of 20 Jekyll attractions
o Facebook: Over 28,450 likes
Presentations, Publications & Grants
• Katie Parson (Research AmeriCorps) and Drs. Andrews and Norton received a small award ($1.5K)
from the Greenville Zoo to purchase some radio transmitters for the Jekyll Island snake research.
Education
• May 27th marked the end of our School Field Trip season and the beginning of our busy summer
programming. Memorial Day weekend was a kick-off of sorts for the summer tourist season.
Rehabilitation
Sea
Turtle
New Patients 2
18
Current
Patients
3
Released
Patients
Transferred 0
Patients
Total since
653
2007
•
Other
Turtle
94
32
Bird
11
4
0
5
572
561
16
2
Released three sea turtles on Jekyll during the Turtle Crawl Festival.
Research
• Sea turtle nesting season has arrived and the research team has hit the beach. Our Turtle Walk and
Ride with Patrol programs were launched on June 1.
• The UGA Ecology Problem Solving in Ecology undergraduate field course visited Jekyll Island. The
research team taught them about the Jekyll Island mission as a case study for multi-use landscapes.
We received a $300 reimbursement for a 1.5-hr class. We will be negotiating a longer stay and
payment for future years based on the success of the program this year.
AmeriCorps Program, Volunteer Program, and Marine Debris Initiative
Service Hours
Monthly
Total
5,354.75
Year to Date
Total
27,109
Cumulative
Total
218,768.85
Volunteer Hours
455.75
2,913
45,304
Marine Debris Hours
185.5
750.25
8,163.5
17
27,489
116
35
72
17
195,638
116
35
72
AmeriCorps Service
Hours
MDI & Volunteer Program
6
MDI Clean Ups
10,457
MDI Items Collected
New Volunteers Trained 7
Volunteer Shadow Shifts 5
29
Volunteer
Advancements
Notes:
• Volunteer Spotlight: Ruth Ann McKay
• 32 volunteers attended the Beach Training and six attended Camp Training.
• 13 new beach stewards recruited and 11 new turtle walk guides; 7 volunteers recruited for orientation.
• AmeriCorps visit with Beach and Marsh clean-up.
MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MARJORIE JOHNSON
SUBJECT:
MAY FINANCIAL STATEMENTS
DATE:
6/14/2016
Revenues
Revenues for May were $2,492,432, which reflects a favorable $129K (5%) variance from
budget. Revenues also reflect a favorable $1.6M (8%) variance from year to date budget as well
as a favorable $3.2M (17%) variance from prior year to date.
6%
4%
2%
May Revenue
14%
1%
8%
Leases (commercial)
Leases (residential)
Hotel Tax
Parking
Amenities
16%
Utilities & maint
Marketing & Events
49%
Other
The largest variances for the month are:
 Parking (+$62K) – Daily parking fees +$48,432 and Annual pass sales +$13,112 were
both higher than budget for the month. Traffic counts reflect 50,866 daily entries and
52,704 pass entries for the month.
 Convention Center (+$77K) - 9 events were budgeted, however 5 cancelled including one
for $96K; the staff was able to pick up “in the year for the year” business and hosted a
total of 28 events at the center this month. The GA Rural Water group and the Institute of
Continuing Legal Education group both had higher attendance than anticipated which
resulted in a combined $47K in additional revenue for May. (See convention center
report for more information).
 Lot leases (+$34K) – Participation fees received from The Cottages at Jekyll Island
($27K) and Villas by the Sea ($5K).



Georgia Sea Turtle Center (+$40K) – Reimbursement from JIF for improved ventilation
and building repairs (+$27K); Admission fees (+$7K); and concession sales (+$15K)
were all higher than anticipated for the month.
Summer Waves (+$42K) – Opened for the season this month. Daily admission fees were
$40K higher than anticipated. A very good start to the season!
Campground (-$123K) – This variance is the result of changing the accounting
method related to recording campground advanced deposits. The previous
campground point of sale system could not properly account for deposits, therefore
revenues were recognized when the deposit was received and not when the customer
arrived at the campground. When we converted to the new point of sale system, we were
able to properly reflect advanced deposits. An entry was required to reclassify the total
amount of deposits on hand from revenues to a liability account (Advanced Deposits).
As of May 31, 2016 the campground had $134K in advanced deposits for reservations
spanning from June 2016 to March 2020.
Expenses
Expenses were $1,851,689 for May and reflected an unfavorable budget variance of $147K (9%)
for the month. Expenses reflect an unfavorable $222K (1%) variance from year to date budget
and an unfavorable $1.9M (11%) variance from the prior year to date expenses.
May Expenses
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
Human
Resources
Supplies &
M aterials
Contracts
Utilities
Advertising &
Sales
Repair &
M aint
Insurance
Other
The largest variances for the month are:
 Advertising & Sales (+$81K) – variance is in Brand & Advertising expenses.
Recognizing the limited opening to capitalize on Jekyll’s revitalization momentum,
traditional media and social channel advertising opportunities were enhanced.
 Repairs – Facilities & Grounds (+$49K) – The largest variance in this account is for
$28K for improvements at the GSP/Guest Information Center. GSP is reimbursing 65%
of the total cost of this project. This category is over budget for the year by $186K due to
unexpected building and equipment maintenance.
Net Operating Cash
The Net Operating Cash Income for the month is $640,743, which is an $18K (3%) unfavorable
variance from the budgeted net operating cash income of $659,184. Net Operating Cash Income
reflects a favorable $1.4M variance for the fiscal year and a favorable $1.3M variance from the
prior fiscal year.
Net Operating Cash
2,000,000
1,500,000
1,000,000
Actual
500,000
Budget
0
-500,000
-1,000,000
July
September November
January
March
May
FY2016 Revenues
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
Actual
Budget
July
September
November
January
March
May
FY2016 Expenses
2,500,000
2,000,000
1,500,000
Actual
1,000,000
Budget
500,000
0
July
September
November
January
March
May
Jekyll Island Authority
CONSOLIDATED BUDGET COMPARISON
For the Eleven Months Ending May 31, 2016
MONTH
ACTUAL
MONTH
BUDGET
BUDGET
VARIANCE
(000's)
YTD
ACTUAL
YTD
BUDGET
PRIOR
YEAR
ACTUAL
BUDGET
VARIANCE
%
(000's)
VARIANCE
%
(000's)
%
Revenues
Administration
Business Leases
347,561
339,050
9
3%
3,562,506
3,385,728
177
5%
2,965,224
597
Hotel Tax
132,304
127,049
5
4%
1,150,686
1,195,549
(45)
-4%
1,098,859
52
5%
56,702
53,820
3
5%
490,641
505,447
(15)
-3%
124,206
366
295%
Parking
388,882
327,338
62
19%
2,976,001
2,636,804
339
13%
2,595,610
380
15%
Interest
261
230
0
13%
2,685
2,614
0
3%
2,555
0
5%
Lot Rentals
37,298
3,728
34
900%
474,198
253,403
221
87%
280,691
194
69%
Foundation
4,968
4,968
-
0%
57,816
54,648
3
6%
95,333
(38)
-39%
-
-
-
0%
-
-
-
0%
3,223
(3)
-100%
33,763
4,571
29
639%
201,718
107,510
94
88%
118,317
83
70%
4,630
4,710
(0)
-2%
39,110
36,840
2
6%
34,548
5
13%
1,006,369
865,464
141
16%
8,955,361
8,178,544
777
9%
7,318,566
1,637
22%
Golf
199,897
215,953
(16)
-7%
1,730,079
1,727,860
2
0%
1,537,579
192
13%
Convention Center
388,674
311,309
77
25%
2,828,192
1,914,787
913
48%
2,034,202
794
39%
McCormick's Grill
35,739
40,818
(5)
-12%
291,875
357,023
(65)
-18%
323,615
(32)
-10%
Summer Waves
288,123
246,425
42
17%
1,481,151
1,336,765
144
11%
1,441,608
40
3%
Campground
(11,446)
111,502
(123)
-110%
963,773
1,082,830
(119)
-11%
1,050,796
(87)
-8%
Life is Good
12,832
27,900
(15)
-54%
88,512
214,636
(126)
-59%
-
89
0%
Museum
84,358
73,691
11
14%
633,467
541,460
92
17%
624,629
9
1%
186,230
146,507
40
27%
1,498,208
1,459,147
39
3%
1,375,848
122
-
200
-100%
9,867
18,356
(8)
-46%
21,183
(11)
-53%
31%
Tourism Development Fund
Grants
Administration revenue
Intern Housing
Total Administration
20%
Enterprises
(**)
Georgia Sea Turtle Center
Conservation
Miniature Golf & Bikes
(0)
9%
31,096
30,463
1
2%
309,001
247,500
62
25%
235,718
73
102,979
111,118
(8)
-7%
1,071,886
1,149,652
(78)
-7%
1,002,154
70
7%
42,517
41,481
1
2%
455,979
457,538
(2)
0%
410,915
45
11%
Fire Department
8,676
6,742
2
29%
920,068
912,780
7
1%
925,850
(6)
-1%
Tennis
2,718
4,077
(1)
-33%
54,837
60,258
(5)
-9%
52,490
2
4%
Destination Mktg & Special Events
92,953
109,070
(16)
-15%
540,197
582,043
(42)
-7%
251,060
289
115%
Guest Information Center
14,120
15,405
(1)
-8%
178,214
168,725
9
6%
169,499
9
5%
2,000
2,385
(0)
-16%
25,398
26,234
(1)
-3%
25,991
(1)
-2%
Water/Wastewater
Sanitation
Soccer
MONTH
ACTUAL
MONTH
BUDGET
BUDGET
VARIANCE
(000's)
Landscaping, Roads & Trails
YTD
ACTUAL
YTD
BUDGET
BUDGET
VARIANCE
%
(000's)
YEAR
ACTUAL
VARIANCE
%
(000's)
%
4,598
2,000
3
130%
19,847
28,000
(8)
-29%
25,957
(6)
-24%
Vehicle & Equipment Maintenance
-
1,000
(1)
-100%
-
3,000
(3)
-100%
10,011
(10)
-100%
Facility Maintenance
-
-
0%
1,556
-
2
0%
-
2
0%
1,486,063
1,498,045
(12)
-1%
13,102,107
12,288,594
814
7%
11,519,105
1,583
14%
2,492,432
2,363,510
129
5%
22,057,468
20,467,138
1,590
8%
18,837,671
3,220
17%
11%
Total Enterprises
Total Revenues
-
Expenses
Human Resources
1,007,440
1,012,754
(5)
-1%
10,204,779
10,267,524
(63)
-1%
9,196,177
1,009
Supplies & Materials
124,065
137,245
(13)
-10%
1,420,166
1,433,196
(13)
-1%
1,418,350
2
0%
Advertising & Sales
148,028
66,800
81
122%
1,065,424
987,130
78
8%
781,911
284
36%
Repairs - Facilities & Grounds
128,816
79,943
49
61%
1,390,359
1,204,006
186
15%
1,240,898
149
12%
Utilities
111,272
116,884
(6)
-5%
1,446,992
1,480,275
(33)
-2%
1,504,573
(58)
-4%
Insurance
8,080
3,166
5
155%
817,396
804,582
13
2%
871,911
(55)
-6%
Contracts
184,921
180,200
5
3%
2,342,455
2,285,994
56
2%
1,955,069
387
20%
Rentals
32,274
25,865
6
25%
328,486
329,943
(1)
0%
289,417
39
13%
Printing
22,433
15,580
7
44%
165,805
162,615
3
2%
128,842
37
29%
Motor Vehicle
19,339
23,392
(4)
-17%
181,662
241,578
(60)
-25%
211,767
(30)
-14%
Telephone
8,925
8,023
1
11%
93,903
87,971
6
7%
77,453
16
21%
Equipment Purchase <$1K
5,792
3,125
3
85%
93,946
56,949
37
65%
60,999
33
54%
Equipment Purchase $1K to $5K
8,522
2,000
7
326%
99,028
97,776
1
1%
62,686
36
58%
Travel
3,691
3,517
0
5%
62,792
84,605
(22)
-26%
54,393
8
15%
Dues
14,192
4,967
9
186%
121,099
113,733
7
6%
111,026
10
-
-
-
0%
-
-
-
0%
7,952
Grants expenses
Satellite Transmitters & time
-
200
23,900
19,915
Bank Fees
-
750
Interest Expense
-
-
1,851,689
1,704,326
640,743
659,184
Credit Card Fees
Total Expenditures
Net Operating Cash Income **
(0)
-100%
188
2,200
20%
227,290
191,582
-100%
145
-
0%
147
(18)
4
(1)
9%
(8)
-100%
(1)
-81%
(2)
-91%
978
36
19%
192,148
8,250
(8)
-98%
1,696
33,616
33,616
-
0%
-
34
0%
9%
20,095,531
19,873,524
222
1%
18,168,245
1,927
11%
-3%
1,961,937
593,614
1,368
231%
669,426
1,293
193%
35
18%
(2)
-91%
** Does not include depreciation or capital projects
(**) - Change in Accounting Method
Previous Campground Point of Sale system recorded advanced deposits as revenue at the time of receipt, regardless of the reservation date. The new system records these amounts as deposits
when received and records revenue at the time of check in. A one time entry is required to remove the previous deposit amounts from revenue and record them as deposits.
JIA EOM MAY 2016 REVENUE UPDATE
Week Ending:
5/31/2016
Revenue Days Remaining:
0
31
Days Passed
0
Days Available
#DIV/0!
Pacing Target
Department
Subset
MTD Revenue
MTD % of Goal
Monthly Goal
Museum
$
90,933.23
109%
$
83,496.00
Public Tours $
29,965.18
128%
$
23,372.00
Group Tours $
32,497.40
95%
$
34,124.00
Retail Sales
$
28,470.65
110%
$
26,000.00
Info Center
Gate
$ 378,593.00
116%
$ 327,337.00
Info Center
Gift Shop
$
27,974.00
91%
$
30,790.00
GSTC
$ 149,939.06
116%
$ 129,223.63
Concessions
98,301.74
116%
$
84,957.42
Admissions
51,637.32
117%
$
44,266.21
Campground
$
99,458.00
85%
$ 117,272.00
Site Rental
85,013.00
83%
$ 102,772.00
Concessions $
14,445.00
100%
$
14,500.00
Golf
*
$ 228,692.30
95%
$ 239,953.37
Mini-Golf/Bikes
$
31,736.78
101%
$
31,377.74
Tennis
$
3,304.58
65%
$
5,052.44
Summer Waves
$ 295,580.31
115%
$ 256,392.19
McCormick's
*
$
52,842.00
84%
$
62,908.23
TOTAL REVENUES $ 1,359,053.26
106%
$ 1,283,802.60
Notes:
* revised numbers
Traffic Counts
2013
January
February
March
April
May
June
July
August
September
October
November
December
Paying Guests
16,980
17,138
32,263
34,063
50,586
54,932
74,988
46,634
41,269
29,299
20,672
18,912
Totals
Paying Guests
437,736
2014
Annual Passes
39,244
37,244
44,105
40,096
44,254
41,247
42,597
37,890
37,767
37,553
32,283
32,861
Paying Guests
16,937
20,290
33,228
40,134
56,718
63,203
76,467
47,550
38,426
35,214
22,907
23,502
2013
Grand totals:
2015
Annual Passes
35,978
37,338
43,011
39,732
43,118
41,339
42,546
50,188
54,357
40,702
34,107
35,552
Paying Guests
24,403
23,944
39,989
49,237
71,430
75,121
71,405
48,062
46,013
38,480
29,820
24,484
2014
Annual Passes
467,141
Paying Guests
474,576
Paying Guests
20,521
24,906
36,250
42,687
50,866
2015
Annual Passes
497,968
Paying Guests
542,388
Annual Passes
42,084
45,113
52,582
49,140
52,704
2016
Annual Passes
517,803
Paying Guests
175,230
Annual Passes
241,623
2013
2014
2015
2016
904,877
972,544
1,060,191
416,853
Gate Traffic Counts by Month
Paying Guests and Decal Entries Combined
140,000
2016
Annual Passes
38,634
40,037
47,779
45,221
48,837
46,845
37,332
43,299
43,015
44,986
39,722
42,096
Annual Traffic Counts
600,000
Paying Guest
2013
120,000
2014
500,000
Annual Passes
2015
100,000
2016
400,000
80,000
300,000
60,000
200,000
40,000
100,000
20,000
0
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2013
2014
2015
2016
JUNE 3, 2016
MAY Financial Review
Jekyll Island Convention Center
MAY
Number of Events
Event Days
Attendance
Revenue
FY2016
29
51
12,853
$437,736 actual
$348,781 budget
FY2015
21
40
15,492
$357,216
FY2014
22
40
14,162
$410,867
FY2013
17
52
22,713
$371,931
Exception Notes: Strange month – We had budgeted for 9 events plus $7000 in “pick up”. Of those 9
events – 5 canceled! Including Rotary 6900 budgeted at $96K! But we had a total of 28 events – booked
in the year for the year; $22K in wedding revenue alone. GA Rural Water had a huge increase in
attendance that reflected $25K in additional revenue. Institute of Continuing Legal Education came for
their first meeting here – we budgeted $52K and their increased attendance garnered $75K an increase
of $22K. This month could not have been predicted.
FUTURE Contracts Issued – 12 Estimated revenue Conventions –7– Anticipated rev of
$245,000
Meetings –1 –Anticipated revenue
$5,600
Banquet –2 – Anticipated revenue
$15,000
Weddings – 1 – Anticipated revenue
$8,000.
Public Event – 1- Anticipated revenue $5,500
$279,100
NEW Proposals written – 16
JIA Sales – 9
Westin –4
C-vent - 3
SMG staff involved Site Visits and Planning Meetings for future business -32
Allyson M. Jackson
General Manager – SMG
May Financial Review
Revenue
Revenue
$
2016
437,736.00
2015
$357,216
2014
$410,867
2013
$371,931
Revenue
$437,736.00
$450,000.00
$410,867
$400,000.00
$357,216
$371,931
$350,000.00
$300,000.00
$250,000.00
$200,000.00
$150,000.00
$100,000.00
$50,000.00
$-
2016
2015
2014
2013
2016
29
Number of Events
2015
21
2014
22
2013
17
Number of Events
29
30
21
25
20
15
22
10
17
5
0
2016
2015
2014
2013
6/6/2016 at 11:43 AM
An SMG Managed Facility
Fiscal YTD Event Income Summary
Assembly
Total Event
Income
$
Banquet
115,999 $
Convention
410,462 $
Meetings
Concert
1,643,703 $
32,854 $
Consumer
349,730 $
47,994 $
Sporting
57,504 $
JIA
Park
23,213 $
Total Event Income
1%
2%
2%
1%
4%
Assembly
15%
13%
Banquet
Convention
1%
Concert
Meetings
Consumer
Sporting
JIA
Park
61%
6/6/2016 at 11:43 AM
26,213
Annual Total Revenue
* YTD
2016*
Annual Revenue
2,707,930
2015
2,146,801
2014
2013
1,937,942
1,546,332
Annual Revenue
3,000,000
2,707,930
2,500,000
2,146,801
1,937,942
2,000,000
1,546,332
1,500,000
1,000,000
500,000
-
2016*
6/6/2016 at 11:43 AM
2015
2014
2013
Contracts Issued-12
Estimated $279100
Conventions
Meetings
Banquets
Public Events
Weddings
Contracts Issued
7
1
2
1
1
Anticipated Rev
of
$
245,000 $
5,600 $
15,000 $
5,500 $
8,000
Contracts Issued
8%
8%
Conventions
Meetings
17%
Banquets
59%
Public Events
8%
Weddings
New Proposals - 16
Proposals
JIA Sales
9
Westin
Cvent
4
3
Proposals
JIA Sales
19%
Westin
25%
56%
Cvent
Site Visits and Planning Meetings for future business-32 total.
Allyson M. Jackson
General Manager-SMG
6/6/2016 at 11:43 AM
JEKYLL ISLAND AUTHORITY
HOTEL OCCUPANCY STATISTICS
May 2016
HOTEL STATISTICS AT-A-GLANCE
days
Revenue
Hotel Revenue Statistics Hotel
- History
May-16
4,074,417
71.0%
124.87
175.81
$
$
May-15
Total Revenue
Occupancy Rate
RevPAR
ADR
$
3,553,367
63.1%
107.83
170.99
$
$
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
May-14
Total Revenue
Occupancy Rate
RevPAR
ADR
$
$180.00
$160.00
$140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
2,428,229
69.6%
112.54
161.78
$
$
2013
2014
2015
OCCUPANCY REPORT DETAIL
# of
Rms
Hotel
Beachview Club
Units
Avalbl
Units
Occpd
Percent
Occpd
Average
Daily Rate
408
0
0
Holiday Inn Resort
157
4,867
3,387
69.6% $
158.04
$
109.98
$
535,280.86
$
422,673.00
$
112,608
27%
Days Inn & Suites
124
3,844
2,998
78.0% $
135.59
$
105.75
$
406,491.31
$
381,687.62
$
24,804
6%
GA Coast Inn
-
0
0
$
-
0%
Hampton Inn
138
4,278
3,895
$
38,973
7%
-
0
0
$
-
0%
157
4,867
71
2,201
142
4,170
Villas by the Sea - Jekyll Realty
17
Villas by the Sea - Parker Kaufman
Jekyll Cottages
Jekyll Island Club Hotel
Quality Inn & Suites
Villas by the Sea
Westin
Vacant - Limited Service Hotel
May-16 Total
#DIV/0!
#DIV/0!
#DIV/0!
152.11
#DIV/0!
$
#DIV/0!
138.49
#DIV/0!
$
$
$
$
$
96,556.27
-
592,460.06
-
$
$
$
$
$
87,041.00
-
553,487.00
-
$
9,515
11%
$
-
0%
80.0% $
216.23
$
173.00
$
841,984.39
$
830,595.00
$
11,389
1%
63.7% $
116.35
$
74.11
$
163,121.00
$
151,327.63
$
11,793
8%
2,268
54.4% $
176.41
$
95.94
$
400,090.18
$
382,694.02
$
17,396
5%
527
99
18.8% $
184.90
$
34.73
$
18,304.89
$
18,016.86
$
288
2%
16
496
207
41.7% $
100.47
$
41.93
$
20,797.00
$
25,933.00
$
200
6,200
4617
74.5% $
216.45
$
161.18
$
999,331.00
$
699,912
$
-
0
0
1,060
32,628
3,894
91.0% $
#DIV/0!
81.97
Revenue Variance
1,178
#DIV/0!
$
2015
Room
Revenue
-
#DIV/0!
236.66
RevPAR
38
Buccaneer Beach Resort
34.6% $
ADR
2016
2016
Room
Revenue
RevPAR
Revenue
RevPAR - ADR
$
Revenue
Total Revenue
Occupancy Rate
Rev PAR
ADR
1,402
23,175
#DIV/0!
71.0% $
#DIV/0!
175.81
#DIV/0!
$
124.87
$
$
4,074,417
$
$
3,553,367
$
$
(5,136)
299,419
521,050
-20%
43%
#DIV/0!
14.7%
____________________________________________________
____________________________________________________
____________________________________________________
JEKYLL ISLAND AUTHORITY
HOTEL OCCUPANCY STATISTICS
Calendar Year to Date - May 2016
HOTEL STATISTICS AT-A-GLANCE
days
Hotel Revenue
YTD Hotel Statistics - History
2016
$
14,552,514
63.1%
92.49
146.59
$
$
$16,000,000
$180.00
$160.00
$140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
$14,000,000
$12,000,000
Total Revenue
Occupancy Rate
RevPAR
ADR
$
11,152,024
64.5%
89.08
138.07
$
$
$10,000,000
Revenue
2015
$8,000,000
$6,000,000
$4,000,000
$2,000,000
2014
$-
Total Revenue
Occupancy Rate
RevPAR
ADR
$
8,946,774
64.0%
85.00
132.81
$
$
2014
2015
Hotel
Beachview Club
38
Buccaneer Beach Resort
Units
Avalbl
Units
Occpd
5,379
Percent
Occpd
2,301
Average
Daily Rate
42.8% $
#DIV/0!
138.23
2016
Room
Revenue
RevPAR
$
#DIV/0!
ADR
Rev PAR
2016
OCCUPANCY REPORT DETAIL
# of
Rms
Revenue
RevPAR - ADR
Total Revenue
Occupancy Rate
Rev PAR
ADR
59.13
2015
Room
Revenue
318,068
#DIV/0!
Revenue Variance
397,589 $
(79,521)
-
-20%
-
0
0
0
0 $
Holiday Inn Resort
157
23,864
12,873
53.9% $
143.10
$
77.19
1,842,068
912,445 $
929,623
102%
0%
Days Inn & Suites
124
18,848
14,190
75.3% $
107.26
$
80.75
1,522,066
1,475,840 $
46,226
3%
0
0 $
-
0%
2,223,866
2,153,697 $
70,169
3%
0
0 $
-
0%
.
GA Coast Inn
-
0
0
Hampton Inn
138
20,976
15,725
-
0
0
157
23,864
15,904
66.6% $
188.57
$
125.67
2,999,048
3,063,214 $
(64,165)
-2%
71
10,792
6,384
59.2% $
99.09
$
58.61
632,567
697,197 $
(64,631)
-9%
142
18,201
11,222
61.7% $
131.71
$
81.21
1,478,040
1,399,640 $
78,401
6%
Villas by the Sea - Jekyll Realty
17
2,615
1,625
62.1% $
99.06
$
61.55
160,965
117,325 $
43,640
37%
Villas by the Sea - Parker Kaufman
16
2,403
1,478
61.5% $
91.98
$
56.57
135,949
121,064 $
14,885
12%
200
30,400
17,570
57.8% $
184.40
$
106.57
3,239,876
814,014 $ 2,425,862
298%
-
0
0
Jekyll Cottages
Quality Inn & Suites
Villas by the Sea
Westin
Vacant - Limited Service Hotel
#DIV/0!
75.0% $
#DIV/0!
#DIV/0!
#DIV/0!
141.42
#DIV/0!
$
#DIV/0!
106.02
#DIV/0!
#DIV/0!
#DIV/0!
0
2016
Total
157,342
99,272
63.1% $
146.59
$
92.49
$
14,552,514
2015
Total
125,192
80,772
64.5% $
138.07
$
89.08
$
11,152,024
2014
Total
105,261
67,367
64.0% $
132.81
$
85.00
$
8,946,774
Revenues by Month
0 $
$
11,152,024
-
$ 3,400,489
#DIV/0!
30.5%
2014
$4,500,000.00
2015
$4,000,000.00
2016
$3,500,000.00
$3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$January
February
March
April
May
____________________________________________________
____________________________________________________
____________________________________________________
Changes to proposed budget:
Department of Labor changes – reduced estimated impact by $24K based on latest regulation changes
effective November 2016.
Actual insurance rates received from State of Georgia Risk Management Department – unemployment
insurance -$10K, liability insurance -$6K, worker’s comp insurance +20K, insurance on leased golf
equipment +$4K. Net effect: $8K increase.
Licenses, registrations and subscriptions increased $17K due to cloud storage that was inadvertently
omitted from the proposed budget.
The proposed revenues for Life is Good and Guest Information Center have been reduced $22K based
on current trend analysis.
Water/Wastewater designated fund contributions (reserve account) reduced $10K due to impact of
Department of Labor revisions and insurance changes.
Total impact to Cash reserve contribution for FY17 -$9.9K.
Jekyll Island - State Park Authority
Fiscal Year 2017 Proposed Budget
PROPOSED DRAFT
Jekyll Island Authority -Consolidated
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
27,036,047.68 Business leases $4.3M; Lot leases $578; Daily parking fee $2.9M; H/M tax $1.9M; Concessions $2.6M; Food $2M;
26,111,329.73
24,815,013.97
23,147,047.11
22,146,265.47
21,125,431.83
1,853,605.29
1,817,745.85
1,629,819.16
1,677,295.00
1,577,006.98
24,257,724.44
22,997,268.12
21,517,227.95
20,468,970.47
19,548,424.85
11,217,366.56
11,283,268.34
9,939,927.91
10,210,633.02
10,150,314.64
214,590.39
264,920.76
230,706.43
286,323.22
258,009.32
1,607,563.45
1,640,884.72
1,588,509.50
1,539,667.68
1,611,688.55
1,374,387.06
1,329,308.59
1,442,492.10
1,235,598.21
1,020,704.01
1,716,543.14
1,715,282.30
1,747,615.26
1,639,189.60
1,462,768.08
Admission fees $2.4M; Camp site rental $1.1M; Green fees & carts $1M; Incl $210K for participation fees from
The Cottages (not a recurring revenue source).
COST OF GOODS SOLD
NET REVENUE
1,893,849.00 Cost of merchandise, food, beverage and fuel sold
25,142,198.68
EXPENSES
PERSONNEL
12,312,929.90 Incl 3% pay increase for staff; Incl $85K estimated DOL increase; Health ins $1.8M; Retirement $1.5M; employee
development $43K; Includes 7 additional FT staff (mainly Roads dept & Youth Center)
MOTOR VEHICLE
SUPPLIES & MATERIALS
228,045.59 Fuel for vehicles & equipment $128K; R&M of vehicles and ATV's $100K (incl re-roof trams $15K)
1,918,149.02 Chemicals & Fertilizers $507K; Special Event supplies $199K; Plants & Seeds $125K; Bathroom/cleaning supplies
$120K; exhibits $95K (incl $80K for Wanderer exhibit); Uniforms $88K; Sand & Soil $77K
REPAIRS & MAINTENANCE
1,573,832.54 Building/Structure R&M $756K (Historic bldgs $240K; Summer Waves $129K); Roads/Grounds R&M $210K (road
impr $84K; campsite impr $20K); Equipment R&M $235K (pumps, motors, wells, mowers, etc); Service Contracts
$374K (Water tower maint $73K; equipment svc agreements)
UTILITIES
1,817,771.34 Electricity $1.1M; heating/cooking fuel $35K; water/sewer $283K; trash $239K; internet/cable $80K; telephone
$105K
INSURANCE
854,321.51 Worker's comp $314K; liability ins $121K; property ins $72K; vehicle ins $4.6K; fire fee $342K
817,559.47
807,745.79
874,461.17
771,690.25
670,197.58
ADVERTISING & PROMOTION
665,294.62 Brand & advertising $393K; Public Relations $75K; BGIVB $100K; Convention Sales $27K; Group promotions
(meetings, promotional) $53K; help wanted 5K; Marketing fee charged to Amenities not continued in FY17 $294K
(offset by reduction in marketing revenue).
971,733.13
1,059,121.08
857,953.57
703,053.69
925,002.84
TRAVEL
122,676.00 Sales travel; continuing education & conference travel; Board meals & lodging
68,268.72
89,671.00
66,132.54
70,460.32
75,285.37
LICENSES, REGISTRATIONS & SUBCRIPTIONS
181,375.51 Professional associations; training registration fees; Microsoft subscription; web hosting; cloud storage
115,261.32
118,493.61
125,616.61
71,450.26
74,851.67
2,555,453.71
2,513,919.38
2,171,208.96
2,142,373.93
2,197,942.46
359,393.27
354,013.79
317,559.09
264,684.34
274,036.71
CONTRACTS
2,884,124.15 Infrastructure assessment study $150K; Golf Master Plan $40K; SMG contract and staffing $1.5M; Conservation
contracts $104K; Special events $174K (entertainment, fireworks, etc); Waste Mgmt $208K
BUILDING & EQUIPMENT RENTAL
481,154.25 Golf Course equip $72K; Golf cart lease $220K; Event equipment rental; heavy equipment rental; manlift rental;
copier rental; Bldg rent LIG $21K
CREDIT CARD FEES & BANK FEES
245,173.83 Credit card processing fees, bank stop payment fees, statement fees
239,294.30
221,942.98
218,674.46
209,860.13
200,597.42
PRINTING & PUBLICATIONS
218,920.55 Marketing $100K (Visitor Guide, maps, brochures, annual report); Guest Info Center $67K (AVI stickers, daily
159,026.63
167,460.05
172,859.10
189,208.96
211,198.44
203,536.30
175,361.00
129,503.72
76,196.24
112,815.12
passes); GSTC $12K (turtle stamp cards, posters, signs); letterhead, general printing
EQUIPMENT PURCHASES <$5K
227,466.00 General equipment replacement: Computers, blowers, edgers, weedeaters, pumps, controllers, welder, trailer,
impact wrenches, wi-fi upgrade, range ball machine; expand skating rink
INTEREST EXPENSE
TOTAL OPERATING EXPENSES
OPERATING INCOME
Proposed
FY2017
41,194.10 Interest on OneGeorgia Loan ($1.6M loan)
Projected
FY2016
33,616.33
Budget
FY2016
33,616.33
0.00
Actual
FY2014
8,384.00
Actual
FY2013
24,587.00
23,772,428.91
21,653,593.78
21,775,009.72
19,883,220.42
19,418,773.85
19,269,999.21
1,369,769.77
2,604,130.66
1,222,258.40
1,634,007.53
1,050,196.62
278,425.64
560,072.76
253,226.25
142,792.70
100,000.00
20,000.00
150,000.00
549,646.42
271,470.62
150,370.47
0.00
25,000.00
150,000.00
567,334.23
258,787.14
150,370.47
129,066.32
25,000.00
243,000.00
197,000.00
0.00
0.00
28,000.00
1,226,091.71
1,146,487.51
1,130,558.16
468,000.00
143,678.06
1,457,643.15
91,700.24
1,166,007.53
Comments
Actual
FY2015
BOARD DESIGNATED FUND CONTRIBUTIONS
Tourism Development Fund
Water / Sewer Fund
Retail Village $1.6M loan payment (fixed)
Retail Village - early repayment (delayed loan)
Fire Department equipment fund
Payment to JIF for Mosaic project
Total Designated Fund Contributions
CONTRIBUTION TO CASH RESERVES
CAPITAL EQUIPMENT & PROJECTS FUNDED FROM CASH RESERVES
CASH RESERVE CONTRIBUTION
Projected
Budget
Actual
FY2016
FY2016
FY2015
1,457,643.15
91,700.24
Projects approved from FY15 funds:
1,166,007.53
970,144.00
Projects previously approved from FY16 funds:
143,000.00
Proposed additional FY16 requests:
Kiddie Pool
Road resurfacing (DOT matching funds)
McCormick's Grill renovation
Golf Club House restroom renovation
Jeep for Museum tram
Small bucket truck
Large bucket truck
Mini-golf obstacles - replace 6
Tennis roof & exterior repair
Large format printer (shared w/ 3 depts)
Replace billboard at entrance
Replinish china at Convention Center (broken pieces)
Purchase tables (rounds & classroom)
Security Camera system at Convention Center
Meeting room chairs at Convention Center
Village buildout completion
500,000.00
50,000.00
55,000.00
129,000.00
25,000.00
30,000.00
50,000.00
20,000.00
22,000.00
10,000.00
36,000.00
20,200.00
8,600.00
45,000.00
13,500.00
200,000.00
Total
Total Capital Equipment & Projects
CONTRIBUTION TO CASH RESERVE AFTER CAPITAL PROJECTS
1,214,300.00
Total Capital Equipment & Projects
1,357,300.00
100,343.15
0.00
91,700.24
970,144.00
195,863.53
Previously Approved Capital Equipment and Projects:
Amount
Retail Village landscaping, lights & project completion
Road resurfacing (DOT matching funds)
Road Improvements (possible grant match)
Point of Sale system
Equipment purchases
Vehicle purchases
Campground pavillion (partial)
Other projects
TOTAL
310,000.00
59,000.00
50,000.00
200,000.00
131,644.00
94,000.00
50,000.00
75,500.00
970,144.00
Intern Housing renovations
Tourism grant match - skating rink
50,000.00
30,000.00
Tortuga Jack' s - replace roof
Golf equipment lease - FY16 impact
45,000.00
18,000.00
TOTAL
143,000.00
PROPOSED DRAFT
Jekyll Island Authority -Administration
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
3,391,766.94
3,023,557.48
3,549,549.19
3,348,837.70
3,255,600.64
0.00
0.00
0.00
0.00
0.00
0.00
3,763,445.69
3,391,766.94
3,023,557.48
3,549,549.19
3,348,837.70
3,255,600.64
1,591,891.97
1,515,066.67
1,225,405.94
1,370,791.61
1,345,068.32
672.38
1,350.00
(313.67)
6,051.08
3,545.65
57,370.83
34,884.60
36,980.60
45,476.48
46,533.81
63,213.42
59,720.01
126,304.21
46,663.14
56,584.25
76,913.64
61,615.20
99,252.22
63,312.19
53,966.79
130,302.23
127,323.60
152,632.83
141,411.76
115,817.69
Comments
Projected
FY2016
REVENUES
GROSS REVENUES
3,763,445.69 Business leases $3.1M; Lot leases $578K; Alcohol license & taxes $83K; rebates & reimb $34K; FY17 budget
includes participation fees from The Cottages ($210K), which is not a recurring revenue source.
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
1,588,998.73 Incl DOL increase; Training, recognition & tuition reimb $43K; Estimated 5% incr in health; no incr in retirement;
no additional staff requested in FY17
MOTOR VEHICLE
910.00 Fuel and misc repairs for admin vehicle
40,296.03 Office supplies $19K; postage $14K; conference room chairs $2K; uniform shirts $2K; bathroom & cleaning
supplies $2.4K
91,355.68 General building R&M $18K; Service contracts $72K (incl $50K POS annual support); FY16 included GSP building
repair; FY15 included carpet and Fins improvements
UTILITIES
INSURANCE
79,108.86 Electricity $41K; Water/Sewer $7K; Trash $4.8K; internet $6K; telephones $20K (admin & airport)
149,390.60 Fire fee $74K; worker's comp $43K; liability $11K; building ins $20K
12,500.00 Board and general meeting expenses and promo items $12K; help wanted ads $500
12,732.12
11,007.76
15,146.06
12,239.42
11,675.85
TRAVEL
27,050.00 Board member meals & lodging, continuing education travel, auditor travel reimb, mileage reimb
20,018.32
30,300.00
22,593.65
29,785.24
26,201.85
55,350.61 Professional assoc; training registration fees, Microsoft subscription, web hosting, licenses
29,135.61
34,381.61
20,349.01
8,899.04
7,727.02
333,244.28
314,469.02
227,490.69
251,398.78
312,132.12
9,356.45
14,093.24
15,995.64
9,418.04
9,643.38
21,510.39
27,229.03
21,253.29
29,434.55
22,342.40
2,402.04
3,795.41
2,734.95
494.40
2,294.55
6,627.44
12,000.00
9,569.00
4,399.86
13,793.96
0.00
0.00
0.00
8,384.00
24,587.00
2,355,391.12
2,247,236.15
1,975,394.42
2,028,159.59
2,051,914.64
CONTRACTS
513,416.89 Dept of Law $36K; SAG $5K; Infrastructure assessment study $150K; Payroll processing $60K; IT services $79K; Golf
Master Plan $40K; Project Mgr $52K; other $91K
INTEREST EXPENSE
OPERATING INCOME
9,480.00 Copier rental; postage meter rental
19,383.12 Credit card processsing fees; stop payment fees; statement fees
3,761.58 Business cards, checks, letterhead
37,582.00 Replace 25 computers, 15 monitors, switches, printers $32K; HR ID card printer $3K; server $3K
0.00 Bond paid off 06/2014
2,628,584.10
1,134,861.59
1,036,375.82
776,321.33
1,574,154.77
1,320,678.11
1,203,686.00
PROPOSED DRAFT
Jekyll Island Authority -Conservation
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
326,575.02 Allocation from parking fee $289K; CIG grant reimb $25K; donations $6K; Nature programs $6K
235,561.58
238,476.97
190,555.95
130,419.11
108,809.67
0.00
0.00
0.00
0.00
0.00
0.00
326,575.02
235,561.58
238,476.97
190,555.95
130,419.11
108,809.67
204,101.02 Transferred 1 PT compliance officer to Conservation in FY17 for beach patrol; Added 1 FT Ranger position in FY16
189,033.90
185,923.22
137,900.72
97,023.89
85,408.56
832.46
2,120.00
833.19
338.39
56.71
6,467.46
8,695.30
7,222.03
6,086.23
5,687.96
12.58
0.00
158.72
282.53
224.92
EXPENSES
PERSONNEL
MOTOR VEHICLE
1,526.00 Fuel and general R&M for ATV's and vehicle
7,190.00 Green screen event supplies $6K; first aid supplies, office supplies, program supplies
0.00 Misc equipment repair in FY16 and prior years
UTILITIES
1,080.00 Land lines and cell phones
1,016.91
900.00
881.20
838.05
613.66
INSURANCE
6,004.79 Workers comp $5.3K; liability ins $736
4,182.56
4,182.56
2,799.64
2,236.60
1,728.84
144.00
0.00
64.48
83.53
0.00
8.00
200.00
1,716.51
1,545.74
674.27
20.00
100.00
570.00
(179.38)
240.00
30,943.24
35,556.00
14,998.00
25,458.00
11,181.00
200.00 Payment of gate fees for contractors and guests
TRAVEL
500.00 Travel for local meetings
180.00 Local meetings - registration fees
CONTRACTS
104,893.21 Deer & plant study $35K; Forton Pond grant $40K; pond mgmt $29K; FY16 = Deer & plant study
0.00 Copier rental in FY15
0.00
0.00
402.28
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
69.99
200.00
509.40
74.52
232.19
5,097.84
600.00
2,716.24
4,441.68
5,309.78
0.00
0.00
0.00
0.00
0.00
0.00
326,575.02
237,828.94
238,477.08
170,772.41
138,229.78
111,357.89
(2,267.36)
(0.11)
(7,810.67)
(2,548.22)
300.00 Misc sign printing
600.00 Misc small equipment
INTEREST EXPENSE
OPERATING INCOME
0.00
19,783.54
PROPOSED DRAFT
Jekyll Island Authority -Intern Housing
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
93,750.00 Rental income from Americorps members and interns; FY17 includes $50K reimb from GSTC for renovation of 2
43,705.00
41,550.00
39,547.50
30,115.00
16,450.00
0.00
0.00
0.00
0.00
0.00
0.00
93,750.00
43,705.00
41,550.00
39,547.50
30,115.00
16,450.00
houses
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
0.00 No staff assigned to this department
0.00
0.00
0.00
0.00
0.00
MOTOR VEHICLE
0.00 No vehicles assigned to this department
0.00
0.00
0.00
0.00
0.00
165.70
1,085.00
1,565.22
77.65
0.00
4,876.85 Furniture for renovated houses $4.5K; misc household supplies
54,200.00 Renovate 2 houses $47K; general maint $6K
20,587.28
11,200.00
2,503.08
17,061.87
10,801.37
UTILITIES
20,014.65 Electricity $11K; water/sewer $3.3K; trash $2.8K; internet $3K
19,138.71
19,540.26
17,493.39
17,632.54
14,649.42
1,491.48
1,491.48
1,491.48
1,478.64
1,706.82
INSURANCE
1,491.50 Fire protection fee $1.3K; property insurance $211
0.00
0.00
0.00
0.00
0.00
0.00
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00 Tree maintenance
0.00
2,500.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
28.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,344.29
4,650.00
4,651.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
89,583.00
47,727.46
40,466.74
27,704.17
36,250.70
27,185.91
(6,135.70)
(10,735.91)
INTEREST EXPENSE
OPERATING INCOME
9,000.00 Washers & dryers (6 sets) $4.4K; A/C unit replacement $4K; small appliance replacement
4,167.00
(4,022.46)
1,083.26
11,843.33
PROPOSED DRAFT
Jekyll Island Authority -Foundation
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
66,773.05 Reimburement from JIF for operating expenses paid by JIA
62,783.59
59,615.59
103,999.56
104,000.00
105,628.22
0.00
0.00
0.00
0.00
0.00
0.00
66,773.05
62,783.59
59,615.59
103,999.56
104,000.00
105,628.22
171,780.12
189,578.53
143,881.86
140,935.05
177,871.69
0.00
0.00
0.00
0.00
0.00
3,527.92
3,620.00
3,705.28
3,930.75
5,667.84
1,301.60
0.00
86.25
1,329.16
1,341.91
EXPENSES
PERSONNEL
MOTOR VEHICLE
185,216.97 No change in staffing in FY17; insurance rates incr 5% in January; no change in retirement rate
0.00 No vehicle assigned to this department
3,680.00 Office supplies $1.5K; postage $2K; name tags, misc supplies
135.00 Pest control
UTILITIES
5,064.00 Electricity $2.2K; telephone $2.2K; water/sewer & trash services
5,804.77
3,580.07
4,093.44
2,802.43
1,519.95
INSURANCE
6,677.15 Worker's comp $3.5K; liability ins $490; fire fee & property ins $2.7K (1/2 of Villa Ospo total)
6,580.40
6,856.52
5,599.28
4,473.16
3,457.80
4,000.00 Meetings and promotion for fundraising activities and JIF board meetings
3,396.91
3,000.00
2,834.00
3,886.58
3,125.26
TRAVEL
2,500.00 Travel for fundraising campaign and meetings
2,394.51
3,500.00
3,970.99
2,624.81
3,369.93
1,516.90 Corporate registration, memberships, Brunswick News subscription, Rotary dues
973.54
859.00
2,606.50
664.91
1,555.91
25,100.00
23,000.00
26,743.02
20,541.60
17,644.39
7,897.60
7,800.00
2,304.02
1,512.05
2,258.74
0.00
0.00
35.00
35.00
0.00
5,263.76
7,000.00
6,707.90
5,185.20
3,602.23
0.00
400.00
329.95
1,511.88
0.00
0.00
0.00
0.00
0.00
0.00
0.00
251,990.02
234,021.13
249,194.12
202,897.49
189,432.58
221,415.65
(185,216.97)
(171,237.54)
(189,578.53)
(98,897.93)
(85,432.58)
(115,787.43)
CONTRACTS
INTEREST EXPENSE
OPERATING INCOME
31,000.00 Audit $12.5K; bookkeeper $12K; marketing $6K
7,800.00 Rent paid for Villa Ospo offices $6K; copier lease $1.8K
0.00
4,000.00 Letterhead, campaign flyers, misc printing
400.00 Printers or other small equipment replacement
PROPOSED DRAFT
Jekyll Island Authority -Life is Good
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
311,130.02 Retail sales - clothing and other merchandise; opened in September 2015
275,175.24
505,510.05
0.00
0.00
0.00
COST OF GOODS SOLD
152,453.71 Cost of merchandise sold
134,750.00
253,260.52
0.00
0.00
0.00
158,676.31
140,425.24
252,249.53
0.00
0.00
0.00
80,999.07
97,750.99
4,224.40
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,166.71
5,291.90
12,981.91
0.00
0.00
53,635.81
21,705.00
12,865.75
0.00
0.00
NET REVENUE
EXPENSES
PERSONNEL
MOTOR VEHICLE
90,982.52 1 FT manager and PT employees
0.00 No vehicle assigned to this department
3,086.30 Office supplies $720; bathroom/cleaning supplies $300; shop supplies $750; uniforms $600
2,355.00 General R&M, pest control, music service; FY15 and FY16 = store buildout
UTILITIES
7,330.00 Electricity $3.9K; Water/sewer $420; internet $2.7K; telephone $360
7,483.47
15,120.00
174.10
0.00
0.00
INSURANCE
2,001.60 Worker's comp $1.7K; liability ins $245
2,091.28
2,091.28
0.00
0.00
0.00
10,419.32
10,110.19
0.00
0.00
0.00
99.00
0.00
120.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,745.00
0.00
7,032.19
0.00
0.00
26,896.38
24,969.67
488.20
0.00
0.00
5,632.80
9,379.61
0.00
0.00
0.00
115.73
400.00
16.50
0.00
0.00
1,731.07
0.00
0.00
0.00
0.00
0.00 Marketing fee removed in FY17
TRAVEL
0.00 Local mileage reimbursement
0.00
CONTRACTS
0.00 FY15 & FY16 = Store designer fee
21,148.56 Building rent and special event assessment; FY16 also included POS rental
5,784.99 Credit card processing fees
100.00 Flyers, misc printing
0.00 FY16 = computer, cash drawer, receipt printer
INTEREST EXPENSE
0.00
0.00
0.00
0.00
0.00
0.00
132,788.97
198,015.64
186,818.64
37,903.05
0.00
0.00
OPERATING INCOME
25,887.34
Projected income includes $50K for store buildout not budgeted in FY16. We were not able to complete build out
when budgeted in FY15. Operating budget for FY16 was too aggressive.
(57,590.40)
65,430.89
(37,903.05)
0.00
0.00
PROPOSED DRAFT
Jekyll Island Authority -Village Retail
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
458,392.35 Lease revenue from retail shops; FY16 also includes $41K reimb from GA Power
451,420.15
397,089.36
488.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
458,392.35
451,420.15
397,089.36
488.20
0.00
0.00
EXPENSES
PERSONNEL
0.00 No personnel assigned directly to this department
0.00
0.00
0.00
0.00
0.00
MOTOR VEHICLE
0.00
0.00
0.00
0.00
0.00
8,021.70
3,000.00
0.00
0.00
0.00
13,000.00 Public restroom supplies $6K; chemicals/fertilizers $3K; plants/seeds $4K
37,072.32 General bldg & parking lot maint $12K; wall screening $10K; pressure washing $8K; elevator svc $2K
58,828.90
22,479.00
0.00
0.00
0.00
UTILITIES
43,874.00 Electricity (public areas) $14K; trash compactors & pickup $23K; wi-fi $6K; telephone $276
24,369.89
24,200.00
0.00
0.00
0.00
1,131.56
4,526.24
0.00
0.00
0.00
INSURANCE
3,570.00 Property insurance
0.00
0.00
0.00
0.00
0.00
0.00
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00 FY16 = wi-fi installed
7,647.72
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 FY16 = security cameras
34,125.44
29,831.00
0.00
0.00
0.00
33,616.33
33,616.33
0.00
0.00
0.00
167,741.54
117,652.57
0.00
0.00
0.00
INTEREST EXPENSE
OPERATING INCOME
OneGeorgia loan - principal payment ($1.6M)
41,194.10 Interest expense on OneGeorgia loan
138,710.42
319,681.93
142,792.70 Repayment for this loan started July 2015; $45,996.70 quarterly until 4/1/2025
283,678.61
150,370.47
279,436.79
150,370.47
488.20
0.00
0.00
0.00
0.00
0.00
PROPOSED DRAFT
Jekyll Island Authority - Marketing, Sales & Events
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
1,892,181.84
1,968,077.64
1,446,722.14
1,577,758.55
1,626,974.47
0.00
0.00
0.00
0.00
0.00
0.00
1,768,989.63
1,892,181.84
1,968,077.64
1,446,722.14
1,577,758.55
1,626,974.47
763,743.64
807,245.48
519,926.80
614,075.12
687,171.04
52.04
0.00
61.06
75.66
0.00
181,504.21
223,059.09
179,195.09
161,302.89
180,060.39
1,874.70
0.00
4,798.42
4,874.25
2,879.22
15,589.34
13,026.60
9,825.99
10,701.21
16,729.16
22,318.92
22,490.89
19,597.48
20,129.16
15,560.04
634,487.61
737,190.00
722,877.71
563,462.29
753,052.50
Comments
Projected
FY2016
REVENUES
GROSS REVENUES
1,768,989.63 H/M taxes $1.3M; Village event assessment $54K; vendor booth fees $61K; event admissions $157K; sponsorships
$90K; registration fees (GA/FL) $80K; Co-op advertising $16K; JIA Marketing allocation eliminated in FY17 $294K
(offset by reduction in expense in other depts)
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
MOTOR VEHICLE
UTILITIES
845,783.93 FY17 incl PT Production Designer $22K; FY16 includes new Sr. Director and new staff
0.00 Gas for JIA admin vehicle for out of town meetings
198,377.34 Office supplies $6K; special events supplies $183K; event staff shirts $5.5K; sales display $2K
0.00 FY16 = office improvements; previous yrs = billboard repair, office improvements, svc contracts
16,810.40 25% of Annex building R&M, water/sewer, trash $5.9K; landlines & cell phone $10K ; internet reimb for offsite sales
staff $720
INSURANCE
23,595.72 Worker's comp $19K; liability ins $2.7K; property ins & fire fee $1.6K (25% of Annex building)
633,321.00 Media & agency fees $393K; public relations $75K; BGIVB contract $100K; Convention sales funds $27K; group
promotion (meetings, promo items) $25K; Event promotions $12K
TRAVEL
49,600.00 Conferences, meetings, sales travel
18,564.86
15,000.00
9,979.26
5,762.86
18,673.82
68,168.00 Silverpop $19.5; Cision $9K; Sprout $6K; registration fees, association memberships
42,284.65
38,265.00
53,385.57
26,868.18
29,771.64
243,482.24
182,348.02
156,367.02
134,551.38
102,426.53
53,418.31
46,650.00
40,144.87
34,850.46
39,590.73
0.00
0.00
0.00
0.00
62,793.09
42,100.00
48,692.62
35,072.70
77,245.98
5,063.30
9,100.00
593.93
3,390.80
783.72
0.00
0.00
0.00
0.00
0.00
0.00
2,190,822.07
2,045,176.91
2,136,475.08
1,765,445.82
1,615,116.96
1,923,780.04
(421,832.44)
(152,995.07)
(168,397.44)
(318,723.68)
(37,358.41)
(296,805.57)
CONTRACTS
INTEREST EXPENSE
OPERATING INCOME
201,010.68 Marketing contracts $27K; special events $174K (entertainment, production fees, photographer, fireworks,etc)
50,185.00 Copier rental; event rentals $43K (restrooms, lights, chairs, tents, etc)
0.00
100,220.00 Visitor Guide, brochures, event tickets, guides, maps, annual report
3,750.00 Camera with video & lenses $1K, hand carts, tents, stantions; FY16 = Mac computer $1.5K, sound system $3.5K
(164.73)
PROPOSED DRAFT
Jekyll Island Authority -Tourism Development
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
560,072.76 30% of Hotel/Motel tax budget
549,646.42
567,334.23
243,443.46
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
560,072.76
549,646.42
567,334.23
243,443.46
0.00
0.00
PERSONNEL
0.00
0.00
0.00
0.00
0.00
0.00
MOTOR VEHICLE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
UTILITIES
0.00
0.00
0.00
0.00
0.00
0.00
INSURANCE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
INTEREST EXPENSE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
COST OF GOODS SOLD
NET REVENUE
EXPENSES
OPERATING INCOME
560,072.76
Amount will be set aside as Designated Fund Balance to be used in the next Fiscal Year for Tourism Development
549,646.42
567,334.23
243,443.46
0.00
0.00
PROPOSED DRAFT
Jekyll Island Authority -Guest Information Center
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
929,553.60 Annual decals $604K; Daily pass sales $2.9M; amount allocated to Conservation, Landscaping, Roads & Grounds
1,030,069.22
790,064.51
1,053,899.71
933,346.23
511,070.61
170,956.12
184,251.90
176,844.09
162,520.18
113,272.92
744,331.54
859,113.10
605,812.61
877,055.62
770,826.05
397,797.69
278,691.57
278,587.82
283,553.30
288,828.04
299,381.35
$2.9M; Concession sales $390K
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
350,501.77 Requesting FT Reservation Specialist $52K (incl benefits) and PT reservationist $12K; includes 5% incr in health
insurance; no change in retirement %
MOTOR VEHICLE
0.00
0.00
0.00
0.00
0.00
10,191.00 Shop supplies (bags, shipping supplies, register tape) $4.2K; uniforms $1.6K; postage $2K; office supplies $1K;
bathroom & cleaning supplies $720; store fixtures $504
14,000.62
10,481.61
11,752.74
10,754.15
33,282.53
25,912.50 General building & equipment repair $3K; gate R&M $17.4K; Office carpet & improvements $5K
31,614.39
18,087.50
33,062.96
15,381.63
16,155.48
UTILITIES
18,854.20 Electricity $10K; water/sewer $1.7K; trash fees $1.8K; internet and phones $5.3K; adding 2 land lines for reservation
17,206.92
19,003.92
16,692.02
35,488.42
26,193.36
6,998.07
6,998.07
8,414.79
6,157.12
4,683.52
17,427.19
17,601.30
2,133.77
3,248.52
2,184.00
1,659.39
1,150.00
0.00
529.20
0.00
719.53
0.00
3,045.04
688.47
716.57
position
INSURANCE
8,820.29 Worker's comp $5.3K; liability ins $735; fire fee $2.2K; property ins $574
5,400.00 Island Treasures program $4K (previously pd by Mktg); coffee for guests $1.4K; Marketing fee eliminated in FY17
TRAVEL
1,200.00 On Island mileage reimbursement
0.00
CONTRACTS
1,800.00 Shopify fees - online retail
3,090.80
1,800.00
855.50
9,532.81
0.00
5,888.28 Copier; water cooler; booth rent for Shrimp & Grits $1.4K
6,040.65
6,403.73
5,337.99
6,306.11
4,078.76
71,408.13 Credit card processing fees; use of credit cards is increasing
68,889.24
58,858.30
63,772.75
52,056.12
38,411.59
67,474.00 AVI stickers, daily passes, prox cards, information forms; expenses higher in FY13 & FY14 when all decals changed to
63,895.30
94,020.18
90,821.16
125,595.27
103,854.25
AVI tags
0.00
0.00
0.00
2,419.02
558.22
6,140.00
INTEREST EXPENSE
0.00
0.00
0.00
0.00
0.00
0.00
567,450.17
510,233.67
512,992.43
521,861.04
555,124.08
535,081.41
176,881.37
348,879.43
92,820.18
355,194.58
215,701.97
(137,283.72)
OPERATING INCOME
PROPOSED DRAFT
Jekyll Island Authority -Soccer/ Youth & Learning Center
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
159,281.96 Soccer field rental $24K; GISA trash fees $8.8K; reimb of Youth Center expense from 4-H $126K
28,552.56
28,618.68
28,354.20
26,902.80
27,400.00
0.00
0.00
0.00
0.00
0.00
0.00
159,281.96
28,552.56
28,618.68
28,354.20
26,902.80
27,400.00
5,162.40
5,162.40
6,285.56
6,238.36
0.00
49.47
111.65
155.45
29.95
17.90
7,421.00
11,800.00
5,033.19
11,140.67
11,030.00
2,100.00 General building repair $600; maint of mowing equipment $1.5K
762.72
2,700.00
3,955.28
4,758.76
380.75
19,134.56 Electricity $4.3K; water/sewer for irrigation $6K; trash fees $8.8K
5,862.99
5,989.76
5,810.71
5,593.55
584.65
263.05
263.05
263.05
263.05
288.84
EXPENSES
PERSONNEL
MOTOR VEHICLE
UTILITIES
INSURANCE
86,898.58 3 positions added for Youth Center landscape and maintenance (1 in July and 2 in January)
5,580.00 Gas & diesel for mowers and equipment
31,201.00 Fertilizer $8K; Grass seed & plants $14.5K; small tools $6K; uniforms $1.3K; irrigation supplies $2K
6,267.82 Worker's comp $5.3K; liability ins $736.; property ins & fire fee $300 (soccer only - Youth Center will not be billed for
these expenses until FY18
0.00
0.00
0.00
0.00
0.00
0.00
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
700.00
0.00
369.99
0.00
0.00
0.00
0.00
0.00
0.00
0.00
159,281.96
19,521.63
26,726.86
21,503.24
28,394.33
12,302.14
INTEREST EXPENSE
OPERATING INCOME
8,100.00 Weedeaters, edgers, backpack blowers, push mowers, walk behind mower needed for start up
0.00
All expenses reimbursed by Golden Isles Soccer and 4-H
9,030.93
1,891.82
6,850.96
(1,491.53)
15,097.86
PROPOSED DRAFT
Jekyll Island Authority -Museum
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
1,536,164.92 Lease revenue $636K; concession sales $265K; district tours $366K; motorcoach tours $209K; historic building rental
1,362,421.96
1,382,403.01
969,040.19
848,842.30
1,024,482.62
127,364.02
124,000.00
122,737.60
107,917.28
101,838.13
1,235,057.94
1,258,403.01
846,302.59
740,925.02
922,644.49
523,534.65
529,989.27
467,425.28
502,495.00
469,068.97
8,463.57
14,030.00
5,736.59
14,088.98
11,641.66
35,861.82
51,587.42
43,343.66
49,755.72
37,035.70
306,064.18
291,050.40
339,336.41
299,275.76
112,567.23
149,816.02
148,331.35
147,673.92
136,162.13
85,868.02
79,969.89
79,865.73
81,927.02
79,794.82
73,020.93
14,522.93
14,193.59
66.35
80.00
1,195.00
$35K; summer camp $6K; educational programs $6K
COST OF GOODS SOLD
NET REVENUE
1,405,093.68
EXPENSES
PERSONNEL
617,964.30 Additional PT staff needed for additional tour opportunities $20K; upgrade 1 tour guide to educator position;
includes 5% increase in health insurance; no increase in retirement
MOTOR VEHICLE
17,669.47 Fuel for trams $2.3K; general R&M and re-roof trams $15K
150,263.93 Wanderer exhibit $80K; exhibit maint $8K; decorations (Christmas, July 4th) $19K; archival map cases and shelves
$14K; special events supplies $7K; office supplies $5K
308,217.16 Mistletoe paint & porch $160K; Moss paint $80K; Faith Chapel walkway $10K; service contracts $24K (incl A/C maint
$12K, pest control, alarm monitoring)
UTILITIES
INSURANCE
155,918.71 Electricity $84K; water/sewer $44K; trash fees $21K; telephone $6.5K
79,156.12 Worker's comp $15K; liability ins $3K; Fire fee $43K; property ins $9.7K
54.85 Help wanted ads; Marketing allocation fee removed in FY17
TRAVEL
3,500.00 Professional meetings; Mosaic related travel; research
1,175.00
2,550.00
458.48
38.76
370.71
4,848.00 Association memberships; Past Perfect software $2K
2,279.59
3,348.00
1,812.89
855.40
1,630.40
403.20
1,200.00
5,856.99
780.12
0.00
CONTRACTS
52,500.00 Hollybourne Engineering study $50K; Architect/engineer for Annex stairs/porch $2.5K
14,867.60 Copier, manlift, 8-passenger cart rental; restrooms for temporary location
10,446.84
6,219.60
5,941.10
5,235.70
4,859.95
15,171.57
13,109.02
13,466.19
10,120.97
9,515.28
1,000.00 Printing for Historic District
251.80
0.00
0.00
0.00
2,220.50
6,250.00 Replace large format scanner; data loggers, fire pit; flat screen TV for program menu
1,470.68
0.00
3,800.00
1,070.78
739.00
0.00
0.00
0.00
0.00
0.00
0.00
1,428,465.38
1,149,431.74
1,155,474.38
1,116,844.88
1,099,754.14
809,733.35
(270,542.29)
(358,829.12)
INTEREST EXPENSE
OPERATING INCOME
(23,371.70)
FY17 includes $80K for Wanderer exhibit and $50K for Hollybourne structural engineering Study
85,626.20
102,928.63
112,911.14
PROPOSED DRAFT
Jekyll Island Authority -Turtle Center
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
2,129,086.61
2,109,235.86
2,110,523.34
1,890,754.56
1,702,206.22
480,766.66
450,563.92
470,537.13
441,233.50
309,444.26
1,648,319.95
1,658,671.94
1,639,986.21
1,449,521.06
1,392,761.96
1,214,160.67
1,215,906.22
1,131,077.92
1,103,004.21
972,254.10
5,666.24
8,766.12
7,241.02
9,552.05
5,346.24
160,744.11
154,737.94
149,556.47
145,297.51
136,737.92
80,584.29
60,363.63
56,048.66
29,517.77
51,205.63
REVENUES
GROSS REVENUES
2,218,915.18 Admission fees $598K; concession sales $1M; Americorps grant $271K; Educational tours $149K; memberships $21K;
Turtle license tags $20K; summer camp $28K; donations $92K
COST OF GOODS SOLD
NET REVENUE
1,710,361.38
EXPENSES
PERSONNEL
1,402,510.18 FY17 = 1 additional hospital position; upgrade 1 research position; includes Americorps member stipends $271K; no
change in retirement rate; estimated 5% increase in health ins
MOTOR VEHICLE
4,814.11 Gas for van and ATV's $2.6K; fuel for generator $875; van and ATV repair $1.3K
188,622.94 Drugs & medical supplies $66K; food & supplies for sea turtles and educational animals $48K; membership program
expenses $16K; camp expense $8.9K; uniforms $7K
98,490.00 Hospital equip maint agreements, generator maint, service contracts $19K; Housing renovation $50K; door
replacement $11K; sales counter at Gift Shop $3K; equipment R&M $7K
UTILITIES
73,984.17 Electricity $53K; water/sewer $7K; internet/cable $3.6K; telephones $10.5K; propane for heat
72,783.37
70,612.72
71,233.81
63,543.46
55,577.34
INSURANCE
40,511.18 Worker's comp $28K; liability ins $4K; Fire fee $7K; property ins $1.4K; auto ins $103
38,086.36
37,694.99
47,972.57
38,377.89
32,699.48
30,988.81
33,372.29
1,764.86
7,680.13
4,198.19
11,649.53
21,726.00
13,602.14
19,684.23
11,185.85
9,994.05
9,688.00
8,476.00
10,390.35
7,565.52
14,105.63
14,671.00
18,632.89
14,386.36
12,048.82
8,721.34
9,120.70
9,174.50
8,900.03
6,924.88
31,477.00
25,633.14
28,544.28
23,733.55
21,357.51
7,351.60
11,731.00
12,499.14
8,484.20
9,528.05
24,832.42
11,860.00
9,319.25
6,429.18
3,525.29
0.00
0.00
0.00
0.00
0.00
0.00
1,919,844.92
1,711,145.42
1,685,883.75
1,565,143.51
1,488,980.92
1,330,154.82
(209,483.54)
(62,825.47)
(27,211.81)
74,842.70
(39,459.86)
62,607.14
1,301.00 Welcome basket for Americorps, parking passes for ppl dropping off sick turtles; nest tracker incidentals
TRAVEL
21,226.00 Travel to conferences for staff and Americorps members
11,402.00 Registrations for conferences; association dues
CONTRACTS
10,455.00 Diagnostic testing on turtles; FBI background checks; satelite transmitter time
7,800.00 Copier rental
11,505.00 Turtle stamp cards $7.3K; greenscreen posters; signs; photos for adoption packages
13,744.00 Pumps, controllers, probes; webcams, dishwasher, equip for exhibit area; surgical equip
INTEREST EXPENSE
OPERATING INCOME
PROPOSED DRAFT
Jekyll Island Authority -Fire Department
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
969,928.37 Fire fees $890K; ambulance service $69K; rental license fees $8.8K; permit fees; donations
929,860.70
921,412.62
929,744.56
931,570.89
870,646.46
0.00
0.00
0.00
0.00
0.00
0.00
969,928.37
929,860.70
921,412.62
929,744.56
931,570.89
870,646.46
862,023.73 Move 2 FT Paramedic positions to PT for FY17; includes 5% incr in health ins; no rate change for retirement
836,003.36
798,091.50
801,753.66
801,185.84
745,668.90
EXPENSES
PERSONNEL
MOTOR VEHICLE
19,588.09 Gas, diesel and repairs for ambulance, fire trucks, pickup truck and ATV
21,512.77
18,445.48
21,901.87
21,039.82
22,716.17
19,782.78 Firefighter supplies $4K; uniforms $5.5K; first aid supplies $3.7K; bathroom & cleaning $2.5K
15,468.66
19,312.23
21,647.61
15,421.83
16,996.52
17,355.66 General R&M on station and grounds $11.7K; service contracts $6K (software maint agreements, pest control, etc)
13,640.01
14,658.78
23,130.95
14,374.41
13,998.02
UTILITIES
19,236.15 Electricity $12K; water/sewer $1.7K; trash fees $1.8K; cable $215; telephone $3.4K
18,582.92
17,422.25
18,311.37
16,810.59
15,028.78
INSURANCE
18,384.00 Worker's comp $12.3K; liability ins $1.7K; property ins $1.8K; vehicle ins $381; fire fee $2.2K
17,497.36
17,497.36
22,133.44
18,961.76
16,075.07
240.00 Hosting Firefighter meetings (snacks)
2,571.92
1,100.00
125.29
880.32
347.44
TRAVEL
900.00 GA Fire Academy course; Fire Chief conference
2,491.10
2,025.00
848.31
511.66
458.02
6,120.00
5,600.00
4,775.00
4,736.25
4,040.00
0.00
0.00
0.00
5,345.00
0.00
1,256.92
1,260.00
1,886.12
1,407.77
1,347.65
0.00
0.00
0.00
0.00
0.00
382.00
820.00
623.08
3,156.60
2,214.46
1,191.17
0.00
1,902.00
808.18
5,538.56
0.00
0.00
0.00
0.00
0.00
0.00
964,977.87
936,718.19
896,232.60
919,038.70
904,640.03
844,429.59
4,950.50
(6,857.49)
CONTRACTS
5,100.00 Ambulance license $4.9K; conference registration fees
0.00
1,283.38 Copier rental
0.00
584.08 Misc printing needs & CPR cards for certification classes
500.00 Chain saws
INTEREST EXPENSE
OPERATING INCOME
25,180.02
10,705.86
26,930.86
26,216.87
PROPOSED DRAFT
Jekyll Island Authority -Roads & Grounds
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
1,207,290.72 Amount allocated from Parking fees to pay for Roads & Grounds expenses
984,692.96
984,692.96
800,000.00
692,472.80
619,338.15
0.00
0.00
0.00
0.00
0.00
0.00
1,207,290.72
984,692.96
984,692.96
800,000.00
692,472.80
619,338.15
559,430.31
577,293.32
499,601.02
421,989.52
490,090.86
45,024.29
51,253.50
51,840.26
50,538.86
48,058.63
109,401.72
89,078.15
44,095.54
41,643.28
29,524.80
61,619.18
95,525.75
79,673.00
60,949.27
49,415.13
98,713.72
95,526.38
115,974.63
87,793.63
2,532.34
34,179.52
34,217.67
35,113.37
27,113.51
20,830.18
202.33
0.00
248.28
234.00
0.00
EXPENSES
PERSONNEL
774,403.75 Requesting 4 new positions in FY17 since we have added the Village and additional park areas on the Island; includes
$27K in temp service labor for causeway clearing and projects
MOTOR VEHICLE
43,406.29 Gas and diesel for equipment and vehicles $28K; vehicle repairs $15K
119,302.92 Christmas lights (bulbs, supplies, new lights) $48K; bathroom supplies for public areas $54K; uniforms $4K; limerock
for boat ramp, roads, parking lots $6K; plants/seeds $3K
90,475.75 General building R&M and signs $21K; Roads & grounds improvements $59K (bike paths & roads); general
equipment R&M $10K
UTILITIES
INSURANCE
113,450.63 Electricity $2.5K; water/sewer $30K; trash fees $80K (public areas); telephone $1.4K
41,131.70 Worker's comp $32K; liability ins $4K; vehicle ins $217; property ins $694; fire fee $4K
381.68 Help wanted ads
TRAVEL
0.00
0.00
0.00
450.00
0.00
39.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00 Waste disposal; tree trimming
1,048.21
0.00
5,429.95
0.00
0.00
17,776.96
18,998.20
10,648.90
2,176.88
471.06
20,000.00 Equipment rental; manlifts for Christmas lights and other projects
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
26,020.70
22,800.00
14,987.49
2,860.00
1,204.00
0.00
0.00
0.00
0.00
0.00
0.00
1,207,290.72
953,416.94
984,692.97
858,062.44
695,298.95
642,166.00
(0.01)
(58,062.44)
(2,826.15)
(22,827.85)
INTEREST EXPENSE
OPERATING INCOME
4,738.00 Trimmers, blowers, edgers, chainsaws - replacement
0.00
Cost of roads, grounds, bike trails, picnic areas and other public areas covered by Parking fee
31,276.02
PROPOSED DRAFT
Jekyll Island Authority -Landcaping
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
1,406,737.83
1,414,183.22
1,353,095.43
1,364,727.72
1,227,522.24
0.00
0.00
0.00
0.00
0.00
0.00
1,438,401.34
1,406,737.83
1,414,183.22
1,353,095.43
1,364,727.72
1,227,522.24
956,783.90
1,007,551.06
934,814.85
869,228.83
801,375.25
31,511.46
37,200.00
35,178.01
44,828.22
41,546.59
136,199.98
150,920.00
148,061.91
126,641.48
157,959.35
16,810.77
21,586.83
30,247.77
26,250.26
43,006.86
122,145.41
125,041.09
140,566.57
119,042.57
91,248.27
48,036.15
47,974.26
61,317.18
55,929.68
42,177.81
260.36
500.00
369.30
481.44
841.50
TRAVEL
1,800.00 ASLA conference
1,423.53
1,800.00
0.00
2,191.65
1,042.27
2,370.00 ASLA conference and membership; ISA membership; training registration fees
1,545.00
1,560.00
930.00
535.00
1,180.00
CONTRACTS
4,400.00 Stump grinding & high risk tree trimming; other tree work will be done in house FY17
11,720.46
14,400.00
14,481.47
16,275.00
18,653.75
Comments
Projected
FY2016
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
1,438,401.34 Plant sales $25K; tree mitigation $2K; Allocation from parking fees $1.4M
EXPENSES
PERSONNEL
MOTOR VEHICLE
1,002,073.98 No change in staffing; includes 5% incr in health ins; no increase in retirement rate
38,007.42 Gas & diesel for vehicles & equipment $25K; vehicle repairs $13K
164,205.00 Plants/seeds $55K (incl $10K for reforestation projects); sand/soil $28K; chemicals/fertilizer $40K; irrigation supplies
$13K; landscape & greenhouse materials $14K; uniforms $6.7K
36,607.80 General bldg R&M $10K; fans for greenhouse $2.4K; Captain Wylly pond planting $10K; General equipment R&M
$14K
UTILITIES
INSURANCE
133,878.17 Electricity $84K; Propane $3.8K; Water/sewer $34K; trash fees $9K; telephone $3.2K
46,058.97 Worker's comp $36K; liability ins $6K; vehicle ins $733; bldg ins & fire fee $1.4K
0.00
0.00
0.00
0.00
497.00
80.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5,203.50
5,650.00
11,944.37
14,854.24
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,438,401.34
1,331,640.52
1,414,183.24
1,377,911.43
1,276,755.37
1,199,111.65
(0.02)
(24,816.00)
87,972.35
28,410.59
INTEREST EXPENSE
OPERATING INCOME
8,500.00 Trimmers, edgers, pruners, benches, chainsaw, push mower and blower
0.00
75,097.31
PROPOSED DRAFT
Jekyll Island Authority - Facility Maintenance
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
0.00 Sale of scrap equipment
COST OF GOODS SOLD
NET REVENUE
1,555.87
0.00
0.00
0.00
608.89
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,555.87
0.00
0.00
0.00
608.89
586,845.24
578,062.26
498,362.50
530,422.93
505,625.60
12,800.97
14,114.14
12,717.33
19,181.65
12,892.35
7,337.75
6,882.33
10,168.52
14,011.58
8,970.64
19,712.44
20,438.72
47,534.57
10,876.60
4,171.76
EXPENSES
PERSONNEL
MOTOR VEHICLE
631,644.81 FY17 includes adjustment for tiered pay structure $15K; FY16 included 2 new positions (painter and craftsman)
10,382.64 Fuel for vehicles & equipment $7K; vehicle R&M $3.8K
8,820.00 Uniforms $3.8K; replacement hand tools $2.4K; office supplies $1.5K; shop supplies $600
51,548.72 Wharf restroom sliding $10K; Annex stairs $7K; beach crossovers $6K; rebuild lights at tennis court 1, 2 & 3 $15K;
work order program $4.1K; general bldg & equipment R&M
UTILITIES
22,746.82 Electricity $13K; water/sewer $2K; trash fees $3.4K; telephone $3.4K
22,722.76
23,071.20
23,328.70
22,236.69
18,343.91
INSURANCE
25,349.51 Worker's comp $19K; liability $2.7K; vehicle ins $165; property ins & fire fee $3K
28,580.58
28,580.58
31,128.26
28,056.46
23,163.28
379.94
0.00
54.85
0.00
0.00
400.00 Help wanted adds
TRAVEL
0.00
70.00
0.00
129.08
0.00
121.41
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00
0.00
0.00
0.00
0.00
0.00
1,078.85
1,078.85
0.00
1,078.85
1,605.00
5,000.00 Manlift rental
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
199.00
7,650.00
3,364.66
428.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
774,192.50
679,727.53
679,878.08
626,788.47
626,292.76
574,893.95
(774,192.50)
(678,171.66)
(679,878.08)
(626,788.47)
(626,292.76)
(574,285.06)
INTEREST EXPENSE
OPERATING INCOME
18,300.00 Fountains at entrance (4) $11K; cable locator $1.5K; sheet metal break $3K
PROPOSED DRAFT
Jekyll Island Authority -Vehicle & Equipment Maintenance
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
1,000.00 Sale of scrap metal and equipment
1,000.00
3,000.00
10,011.05
4,876.47
107.68
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
1,000.00
3,000.00
10,011.05
4,876.47
107.68
391,914.84
392,076.60
334,278.21
355,674.35
359,514.98
EXPENSES
PERSONNEL
379,777.16 No changes in personnel in FY17
MOTOR VEHICLE
16,320.00 Fuel & R&M for general fleet vehicles; also includes adjustment for inventory variances
14,822.29
13,970.00
2,227.00
18,680.86
8,351.37
22,490.00 Shop supplies (lubricants ,fittings, oil) $12K; Uniforms $5K; small tools $4.8K
20,046.13
19,955.00
12,087.58
12,380.08
19,265.57
40,204.80 General equipment R&M $17K; oil room roof repair $2.5K; fuel tank inspection $7K; garage maint system $7.2K;
26,996.91
38,502.00
31,195.83
46,034.19
48,483.76
vehicle diagnostic service $1.5K; welding equipment/ tank $1.4K
UTILITIES
13,072.73 Electricity $3.9K; water/sewer $4K; trash fees $3.4K; telephone $1.7K; fuel $200
15,176.40
14,526.11
13,584.93
14,935.62
9,987.34
INSURANCE
16,148.85 Worker's comp $12.3K; liability ins $2K; vehicle ins $593; property ins $353; fire fee $1K
16,233.22
16,233.22
21,141.78
14,963.78
12,643.83
47.81
0.00
55.57
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21.00
0.00
0.00
0.00
6.00
0.00
0.00
700.00
0.00
0.00
109.90
375.00
375.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
217.70
0.00
0.00
0.00
0.00
12,529.62
8,150.00
9,644.71
1,210.55
0.00
0.00
0.00
0.00
0.00
0.00
0.00
511,844.11
498,115.82
503,787.93
425,290.61
463,879.43
458,252.85
(510,844.11)
(497,115.82)
(500,787.93)
(415,279.56)
(459,002.96)
(458,145.17)
TRAVEL
CONTRACTS
INTEREST EXPENSE
OPERATING INCOME
400.00 Travel for training classes for staff
1,672.00 Vehicle & equipment training; tag registration for vehicles
0.00
750.00 Rental of car hauler
0.00
200.00 Manuals & publications
20,753.00 Hub dolly, impact wrenches, shop heaters, press, jump pack; tire machine; mig welder; trailer and compressor
PROPOSED DRAFT
Jekyll Island Authority -Water/Wastewater
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
1,206,339.87
1,261,739.42
1,169,087.79
1,056,348.34
912,497.40
0.00
0.00
0.00
0.00
0.00
0.00
1,270,871.79
1,206,339.87
1,261,739.42
1,169,087.79
1,056,348.34
912,497.40
484,775.69
506,387.29
466,428.10
487,841.89
455,247.95
Comments
Projected
FY2016
Actual
FY2013
REVENUES
GROSS REVENUES
1,270,871.79 5% increase in sewer rates; 5% increase in highest 2 rate tiers for water; water $458K, sewer $511K; water test fees
$12K, JIA water/sewer usage $289K
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
511,707.90 No personnel changes requested in FY17
MOTOR VEHICLE
12,695.45 Fuel for vehicles & equipment $7K; vehicle R&M $6K (incl paint & repair for Truck 15)
11,807.37
23,208.09
19,137.12
16,964.17
19,085.65
56,674.69 Shop supplies (hydrants, meters, etc) $23K; Chemicals $13K; lab supplies $11K; uniforms $5K
52,552.44
57,218.62
54,125.23
49,527.63
52,995.46
167,347.24 Water tower maint $73K; pump, motor & well R&M $51K; service contracts; general maint
152,265.02
173,937.24
183,596.80
216,224.40
187,279.12
UTILITIES
157,783.81 Electricity $94K; Water/sewer $49K; fuel $9K; telephone $3.4K; trash fees $1.8K
147,322.68
155,619.36
164,422.67
156,883.39
101,226.65
71,370.48
71,370.48
68,459.81
66,636.04
74,871.86
0.00
0.00
0.00
10.00
146.70
INSURANCE
68,610.87 Worker's comp $14K; liability ins $2K; property ins $8.8K; fire fee $44K
0.00
TRAVEL
4,000.00 On call mileage; travel for lab school and conference
1,613.21
2,350.00
1,179.04
982.00
1,286.25
7,570.00 Conferences, schools, memberships; work order software $2.5K
4,776.00
4,610.00
4,484.88
4,696.64
4,677.94
0.00
0.00
5,363.00
34,084.50
3,925.00
101.20
0.00
101.20
501.20
2,176.90
3,767.75
0.00
0.00
0.00
0.00
0.00
0.00
375.38
0.00
0.00
375.38
0.00
0.00
8,386.36
8,150.00
3,516.09
12,060.03
3,813.42
0.00
0.00
0.00
0.00
0.00
0.00
1,017,645.54
934,869.25
1,002,952.28
971,589.32
1,048,087.59
908,323.75
8,260.75
4,173.65
CONTRACTS
INTEREST EXPENSE
OPERATING INCOME
10,380.00 Republic/Broadhurst $3.3K (sludge disposal); Water/sewer study $6K
20,399.00 2 flow charts; Chlorinator $3K; microscope for lab $2.2K; water meters $8K; welder
253,226.25
Amount set aside for Water/Wastewater reserve funds to be used for future facility & equipment upgrades
271,470.62
258,787.14
197,498.47
PROPOSED DRAFT
Jekyll Island Authority -Sanitation
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
528,868.08 Residential and commercial trash fees $311K; JIA trash fees $218K; no rate increase in FY17
496,224.64
499,018.92
475,244.50
474,363.98
428,218.97
0.00
0.00
0.00
0.00
0.00
0.00
528,868.08
496,224.64
499,018.92
475,244.50
474,363.98
428,218.97
158,015.02 No staff changes recommended in FY17
142,571.82
174,686.31
146,070.86
177,559.02
112,614.95
16,296.40
21,381.59
23,750.60
20,487.77
23,905.03
1,076.49
1,243.43
988.15
1,502.73
2,250.14
770.22
2,400.00
1,067.57
2,332.66
11,187.26
275.88
296.98
295.99
1,192.98
0.00
6,773.72
6,773.70
9,203.44
7,603.68
6,179.64
EXPENSES
PERSONNEL
MOTOR VEHICLE
17,416.59 Fuel for vehicles and equipment
1,166.30 Bathroom/cleaning supplies $1K; small tools $150
2,400.00 General equipment R&M
UTILITIES
INSURANCE
284.63 Water/sewer
6,583.28 Worker's comp $5.3K; liability ins $736; vehicle ins $578
0.00
0.00
0.00
0.00
0.00
0.00
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.00
0.00
0.00
0.00
0.00
290,247.99
288,302.34
250,311.49
254,157.94
214,382.48
CONTRACTS
288,302.34 Waste Management $208K, dumping fees $46K, landfill grinding $30K
0.00
0.00
0.00
0.00
0.00
378.79
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
67.49
0.00
0.00
0.00
0.00
INTEREST EXPENSE
0.00
0.00
0.00
0.00
0.00
0.00
474,168.16
458,083.01
495,084.35
431,688.10
464,836.78
370,898.29
OPERATING INCOME
54,699.92
38,141.63
3,934.57
43,556.40
9,527.20
57,320.68
PROPOSED DRAFT
Jekyll Island Authority -McCormick's Grill
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
574,218.15 Food sales $443K; alcohol sales $128K; room rental $3.8K
563,021.33
597,680.04
583,495.01
551,607.57
502,097.80
COST OF GOODS SOLD
202,120.49 Cost of food and beverages sold
230,465.11
212,132.72
230,048.70
204,434.76
175,801.17
372,097.66
332,556.22
385,547.32
353,446.31
347,172.81
326,296.63
234,551.05 Changed 1 FT cook position to PT
252,135.91
235,886.02
258,687.02
220,545.84
197,773.61
334.88
354.25
302.33
489.51
404.94
NET REVENUE
EXPENSES
PERSONNEL
MOTOR VEHICLE
302.68 Fuel for beverage cart
35,050.00 Bathroom/cleaning supplies $6K; linens $8.4K; food service supplies $18K; uniforms $1.8K
35,170.34
29,181.54
32,794.37
22,696.11
21,169.98
24,001.95 General bldg & equip R&M $4K; service contracts $20K (elevator svc, hood cleaning, A/C, etc)
23,854.03
28,681.95
30,449.94
26,814.67
50,619.27
UTILITIES
47,417.60 Electricity $32K; fuel $6K; water/sewer $6.8K; telephone $1.3K; cable & radio $942
45,254.56
46,394.75
46,475.54
41,860.62
38,175.99
8,365.08
8,365.08
11,198.56
6,709.72
5,186.76
12,352.60
12,133.60
237.56
16.41
193.20
0.00
300.00
0.00
145.60
0.00
229.99
825.00
571.86
200.00
200.00
INSURANCE
6,004.79 Worker's comp $5.3K; liability ins $736
564.00 Marketing allocation eliminated in FY17
TRAVEL
400.00 US Foods show in Daytona 08/16
825.00 Alcohol licenses; health inspections
CONTRACTS
1,200.00 Entertainment for Happy Hour
1,399.00
2,400.00
2,961.11
1,050.00
600.00
3,600.00 Booth rental fee for Shrimp & Grits
1,982.89
0.00
0.00
3,551.44
9,346.89
8,445.03
8,456.80
8,764.87
8,771.77
7,565.14
7,554.57
2,000.00 Menu printing
900.00
900.00
0.00
917.66
0.00
1,650.00 Vacuum cleaners $450; replace grill $1.2K
635.99
1,450.00
467.60
863.37
1,887.87
0.00
0.00
0.00
0.00
0.00
0.00
366,012.10
391,072.07
375,637.06
392,917.66
333,426.09
333,113.08
INTEREST EXPENSE
OPERATING INCOME
6,085.56
(58,515.85)
9,910.26
(39,471.35)
13,746.72
(6,816.45)
PROPOSED DRAFT
Jekyll Island Authority - Convention Center
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
3,145,665.62
2,354,656.00
2,585,101.04
2,323,282.90
1,878,146.56
335,157.30
237,682.00
282,813.02
260,488.16
249,725.50
2,810,508.32
2,116,974.00
2,302,288.02
2,062,794.74
1,628,421.06
139,693.84
120,000.00
121,598.38
89,920.73
80,618.23
811.81
1,100.00
995.60
1,232.55
388.05
92,150.45
98,000.00
76,374.48
104,213.84
99,987.22
106,448.62
117,448.00
99,957.60
88,221.64
63,037.45
REVENUES
GROSS REVENUES
2,871,428.00 Based on actual bookings plus estimated pickup business; food $1.5M, alcohol $140K, room rental $564K, service
charge $329K, equipment rental $164K, picnic grounds rental $24K
COST OF GOODS SOLD
NET REVENUE
336,907.69 Cost of food and alcohol sold
2,534,520.31
EXPENSES
PERSONNEL
MOTOR VEHICLE
160,000.00 Temp staffing service labor - all other labor is under contract expenses
874.00 Fuel & repair for box truck
83,850.00 Food supplies $30K; linens $20K; bathroom/cleaning supplies $18K; christmas décor $5K; uniforms $6.5K; flags $1K;
small tools $1K; office supplies & postage $2.3K
126,240.00 General bldg R&M $44K; bldg supplies $12K; Equipment R&M $10K; window cleaning $12K; A/C maint $38K; pest
control; plant maint
UTILITIES
319,544.37 Electricity $252K; fuel $12K; water/sewer $4K; trash $16K; internet $13K; telephone $23K
319,346.94
296,922.33
290,885.00
271,608.49
317,464.74
INSURANCE
205,851.72 Building ins $21K; general liability ins $52K; fire fee $132K
202,446.04
191,431.06
184,583.78
154,694.82
130,435.52
200.00 Help wanted ads; Marketing fee eliminated in FY17
47,140.12
50,193.12
167.84
250.96
1,835.76
0.00
0.00
0.00
0.00
0.00
9,974.00
10,249.00
11,406.00
1,339.00
6,394.00
1,441,033.38
1,486,603.00
1,268,936.29
1,241,109.14
1,317,944.89
TRAVEL
CONTRACTS
0.00 SMG travel is included in contract expenses
13,345.00 Software licensing $8.4K; health inspections; alcohol license; organizational memberships
1,566,796.03 Contract fee $121K; SMG staff, benefits and travel expenses $1.4M; payroll processing $6.5K
9,080.00 Copier, manlift, Ecolab (dishwasher) rental
8,254.41
6,396.00
6,755.04
0.00
6,166.14
9,464.91
7,800.00
7,675.55
4,901.80
7,237.00
219.21
504.00
449.60
705.03
0.00
12,687.92
9,700.00
8,782.60
3,500.98
37,711.04
0.00
0.00
0.00
0.00
0.00
0.00
2,500,220.12
2,389,671.65
2,396,346.51
2,078,567.76
1,961,698.98
2,069,220.04
INTEREST EXPENSE
OPERATING INCOME
200.00 Misc printing
4,700.00 General small equipment replacement
34,300.19
420,836.67
(279,372.51)
223,720.26
101,095.76
(440,798.98)
PROPOSED DRAFT
Jekyll Island Authority - Tennis
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
75,240.09 Tennis fees $18K; Concession sales $19K; tournaments $11K; lessons $12K; summer camp $9.4K; tennis
79,524.46
82,633.47
71,615.04
67,620.10
62,014.68
10,476.54
9,630.13
11,073.29
11,043.80
10,444.59
64,106.98
69,047.92
73,003.34
60,541.75
56,576.30
51,570.09
104,960.95
115,857.11
92,780.58
86,422.71
76,077.65
45.12
72.00
8.34
0.00
0.00
14,197.62
9,270.69
8,383.92
11,815.11
12,918.85
1,736.06
2,762.84
2,950.88
2,112.35
2,764.25
14,367.65
12,850.52
15,547.70
13,241.90
8,341.65
3,661.73
3,661.73
4,344.47
3,777.59
3,094.53
1,652.67
1,652.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
534.00
522.00
522.00
562.00
512.00
38.00
0.00
0.00
0.00
0.00
400.00
480.00
280.00
0.00
0.00
1,043.67
626.69
795.64
654.05
594.11
59.20
0.00
0.00
0.00
0.00
1,900.90
900.00
1,382.27
(409.00)
1,905.04
0.00
0.00
0.00
0.00
0.00
0.00
164,745.96
144,597.57
148,656.25
126,995.80
118,176.71
106,208.08
(100,638.98)
(75,549.65)
(75,652.91)
(66,454.05)
(61,600.41)
(54,637.99)
memberships $6.5K
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
MOTOR VEHICLE
110,185.54 Replacing FT Tennis Pro position in FY17; Includes 1 PT court maintenance person
60.00 Fuel for court equipment
14,267.90 Tournament expenses $8.8K; camp expenses $3K; recreation supplies $1.4K (nets, balls)
16,538.50 Tennis shop renovation $5K; fence repair & wind screens $9.7K; general R&M
UTILITIES
17,548.85 Electricity $4.4K; water/sewer $8.5K; trash fees $2.2K; telephone $1.6K; internet
INSURANCE
3,572.03 Worker's comp $1.6K; liability ins $282; property ins $218; fire fees $1.4K
TRAVEL
0.00
522.00 USTA dues; USPTA dues; tournament sanction fees
CONTRACTS
0.00
0.00 POS software rental eliminated
INTEREST EXPENSE
OPERATING INCOME
1,091.94 Credit card processing fee
59.20 Misc printing
900.00 Poles for nets; trash cans; water coolers; benches
PROPOSED DRAFT
Jekyll Island Authority - Mini-Golf, Bikes Playground & Skating Rink
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
REVENUES
GROSS REVENUES
356,597.98 Admission fees $187K (mini-golf & skating fees); bike rentals $136K; Concession sales $22K; skating rink revenue in
357,967.98
302,149.36
288,746.11
293,268.74
270,681.61
6,833.08
8,439.08
9,499.07
7,801.53
7,485.89
351,134.90
293,710.28
279,247.04
285,467.21
263,195.72
64,861.03
72,215.72
50,554.11
51,615.61
53,147.38
133.18
117.08
157.90
0.00
0.00
6,100.02
3,273.60
3,257.93
3,849.76
2,298.56
4,000.63
5,385.50
47,272.58
12,294.51
2,688.04
7,795.31
8,124.82
8,006.68
8,488.67
6,741.62
874.77
874.77
874.77
874.77
885.53
9,827.93
6,042.93
0.00
0.00
0.00
FY16= $55K; expecting similar renenue in FY17
COST OF GOODS SOLD
NET REVENUE
10,305.72 Cost of merchandise sold (Dippin Dots, water, gatorade)
346,292.26
EXPENSES
PERSONNEL
MOTOR VEHICLE
UTILITIES
INSURANCE
90,014.97 PT labor supervised by Assistant Golf Pro; includes labor for skating rink
50.00 Fuel for blowers
5,753.92 Recreational supplies (putters, balls, skates) $3.9K; uniforms; small tools; bathroom supplies
16,585.50 Specialized mulch to improve ADA access in playground $14K; general R&M; FY15 = carpet
9,642.65 Electricity $3.4K; water/sewer $1.8K; trash fees $3K; internet $1K; telephone $443
874.75 Property ins $128; fire fee $747
0.00 Skating rink advertising; Marketing allocation discontinued in FY17
TRAVEL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CONTRACTS
0.00
0.00
12,000.00
0.00
0.00
0.00
0.00 POS rental eliminated in FY17
485.00
456.00
841.52
280.00
0.00
5,963.14
4,525.21
5,061.23
3,902.91
3,815.92
2,715.79 Bike forms, score cards
2,582.29
256.00
546.00
696.00
1,123.00
12,535.52
10,000.00
5,048.75
2,081.66
6,916.69
0.00
0.00
0.00
0.00
0.00
0.00
148,204.97
115,158.82
123,271.63
121,621.47
84,083.89
77,616.74
INTEREST EXPENSE
OPERATING INCOME
16,300.00 Bikes & beach wheelchair $8.3K; expand skating rink $8K; FY16 = mat system & bikes
198,087.29
235,976.08
170,438.65
157,625.57
201,383.32
185,578.98
PROPOSED DRAFT
Jekyll Island Authority - Summer Waves
FY2017 Budget
Proposed
FY2017
Comments
Projected
FY2016
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
2,107,831.68
1,966,111.17
2,070,555.19
2,029,535.25
1,856,584.00
80,884.17
63,460.58
51,162.81
46,077.52
43,204.23
2,026,947.51
1,902,650.59
2,019,392.38
1,983,457.73
1,813,379.77
471,002.40
457,727.31
455,745.23
457,019.76
406,080.61
1,834.43
2,251.06
1,668.43
1,775.21
1,614.29
102,094.63
105,313.35
112,380.40
107,992.83
102,538.44
145,232.67
172,004.64
131,654.09
109,177.16
113,164.40
189,938.58
195,939.04
196,671.26
186,052.51
209,371.33
11,244.94
11,244.94
10,570.42
9,444.30
8,639.79
96,121.56
90,974.56
86,886.67
89,481.00
117,686.91
907.69
1,000.00
290.36
152.32
1,177.39
307.00
750.00
918.48
1,489.90
930.00
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
2,115,093.79 Admission fees $1.5M; Annual passes $114K; Concession sales $140K; locker rental $136K
2,045,850.17
EXPENSES
PERSONNEL
MOTOR VEHICLE
521,012.39 Seasonal staff $320K; GSP and temp service labor $14K
1,828.03 Fuel for pumps and equipment
111,000.00 Chemicals for pools $55K; bathroom/cleaning supplies $8K; waterpark supplies (life jackets, tubes, rescue tubes)
$14.5K; Uniforms $10K; office supplies $4.3K
191,923.36 General park maint $39K; slide maint $40K; roof $25K; blower room wall $25K; equipment, pump and motor repair
$34K; service contracts $9K (ASCAP, A/C svc; pest control)
UTILITIES
INSURANCE
TRAVEL
197,256.76 Electricity $137K; water $40K; trash fees $15K; internet $2.6K; telephone $1.8K
10,975.94 Worker's comp $53K; liability ins $736; property ins $812; fire fee $4K
2,000.00 IAAPA show in Orlando
750.00 Health & ride inspections
CONTRACTS
76,375.00 General Manager contract; aerobics instructor
80,548.35
72,800.00
70,957.19
69,093.68
70,071.63
12,544.30 Copier $250/mo; heavy equipment for repairs
13,777.40
12,036.00
16,387.71
14,793.49
11,585.22
19,621.33
18,504.81
18,862.63
16,214.73
15,318.57
3,169.93
1,976.93
5,434.10
3,733.93
1,465.00
7,110.93
7,900.00
19,620.54
1,407.60
14,156.32
0.00
0.00
0.00
0.00
0.00
0.00
1,170,885.34
1,142,911.84
1,150,422.64
1,128,047.51
1,067,828.42
1,073,799.90
INTEREST EXPENSE
OPERATING INCOME
6,893.00 Tickets; handouts
18,000.00 Chlorine injector pump $1K; pool vacuum $2K; tables $5K; exhaust fans $7.5K; motor $2.5K
874,964.83
884,035.67
752,227.95
891,344.87
915,629.31
739,579.87
PROPOSED DRAFT
Jekyll Island Authority - Campground
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
1,296,891.08
1,253,365.29
1,205,895.55
1,257,576.35
1,164,803.67
66,719.42
57,125.00
55,854.61
59,353.76
50,802.00
1,230,171.66
1,196,240.29
1,150,040.94
1,198,222.59
1,114,001.67
232,828.76 No changes in personnel requested in FY17
209,487.63
217,650.59
203,593.59
196,142.66
190,133.29
1,804.28 Fuel and general R&M for golf cart and ATV
2,034.05
2,583.92
2,548.29
2,791.59
3,570.61
40,285.04
28,285.16
29,277.71
19,766.46
22,854.53
23,807.83
51,435.00
26,383.95
18,814.80
14,343.03
199,966.47
205,380.12
205,145.53
193,211.17
208,962.61
7,055.47
7,041.82
9,166.90
7,477.74
6,000.26
30,807.24
28,792.31
4,851.14
4,299.00
4,897.22
Comments
Projected
FY2016
REVENUES
GROSS REVENUES
COST OF GOODS SOLD
NET REVENUE
1,288,851.96 Site rental $1.1M; Concession sales $123K; Propane sales $15K; washing machines $11K
69,637.56 Cost of merchandise and propane sold
1,219,214.40
EXPENSES
PERSONNEL
MOTOR VEHICLE
34,978.75 Bathroom/cleaning supplies $9.9K; Office supplies $8.8K; shop supplies $5.6K; recreation supplies $2K; shipping for
trade shows $3K; uniforms $1.6K
89,990.00 Roof $6.8K; community room completion $12.8K; renovate sites $20K; road improvements $25K; general R&M; pest
control; A/C maint
UTILITIES
204,075.09 Electricity $124K; water/sewer $21K; trash fees $17K; internet & cable $37K; telephone $2K
INSURANCE
6,900.29 Worker's comp $5.3K; liability ins $736; property ins $255; fire fee $641
6,176.52 Help wanted ads $1.5K; signs, promo items and expense for helpers at RV rallies $4.7K; Marketing fee eliminated
FY17
TRAVEL
3,600.00 Travel for RV shows
5,102.95
6,300.00
8,002.75
5,711.75
10,008.64
3,000.00 Registration for RV shows
2,143.36
3,000.00
7,024.22
6,069.90
4,581.67
CONTRACTS
9,620.00 Stump grinding, high risk tree trimming $5K; Waste Management $5K
23,855.71
14,620.00
14,720.21
12,251.82
16,299.62
2,937.69 Ranger rental $139.86; requesting additional ranger in October when contract is renewed
3,544.97
4,515.97
4,746.24
2,834.39
3,085.72
23,505.73
21,641.90
21,156.17
23,016.27
21,726.57
10,589.79 Marketing team/Good Sam publication $9K
1,797.07
1,072.39
1,221.82
1,072.76
465.69
16,500.00 Fire rings & bikes $3K; Wi-fi upgrade $13.5K
7,494.54
3,300.00
3,568.05
2,208.33
3,145.47
0.00
0.00
0.00
0.00
0.00
0.00
645,205.99
580,888.06
595,619.18
541,406.57
495,668.64
510,074.93
INTEREST EXPENSE
OPERATING INCOME
574,008.41
649,283.60
600,621.11
608,634.37
702,553.95
603,926.74
PROPOSED DRAFT
Jekyll Island Authority - Golf
FY2017 Budget
Proposed
FY2017
Budget
FY2016
Actual
FY2015
Actual
FY2014
Actual
FY2013
2,081,644.60
2,062,838.12
1,865,024.22
1,685,305.76
1,598,118.63
209,232.87
217,200.00
219,248.84
135,375.42
0.00
1,928,013.23
1,872,411.73
1,845,638.12
1,645,775.38
1,549,930.34
1,598,118.63
1,271,732.84 No personnel changes requested in FY17
1,197,901.65
1,204,572.65
1,155,978.02
1,098,465.33
1,088,909.38
39,885.21
52,491.88
44,559.71
58,176.90
54,867.48
494,230.10
514,707.76
583,444.89
545,881.93
529,451.54
159,012.80
97,235.80
128,256.83
165,158.92
94,289.81
118,947.83
136,247.47
135,267.89
123,304.17
106,607.48
67,824.61
68,694.71
84,526.85
70,922.03
65,114.96
46,249.76
41,256.76
20,069.84
16,523.45
21,405.23
Comments
Projected
FY2016
REVENUES
GROSS REVENUES
2,145,213.23 Greens fees & Carts $1.04M; memberships $355K; concession sales $362K; golf card sales $215K; tournaments
$103K; lessons $13.5K
COST OF GOODS SOLD
NET REVENUE
EXPENSES
PERSONNEL
MOTOR VEHICLE
34,810.54 Fuel for maintenance equipment
590,021.37 Chemicals/fertilizers $387K; irrigation supplies $37K; golf course supplies $29K (flags, cups, range balls, rakes);
sand/soil $43K; plants/seeds $51.5K; uniforms $18K
82,775.60 Cart path repairs $17K; Equipment R&M $47K; general bldg maint $10.6K; service contracts $8K (A/C maint, pest
control, waste2water)
UTILITIES
INSURANCE
120,659.53 Electricity $85K; water/sewer $18K; trash fees $12K; cable $3K; telephone $3.7K
70,388.04 Worker's comp $37K; liability ins $24.8K (incl golf cart & equipment liability ins); property ins $2.4K; fire fee $6.3K
0.00 Marketing fee eliminated in FY17
TRAVEL
4,000.00 PGA show; National conference; regional meeting
1,091.63
1,470.00
2,791.97
794.50
675.96
4,756.00 PGA show; PGA dues; US Golf Association; meeting registrations
4,201.00
4,736.00
4,739.16
3,634.60
2,556.00
44,800.50
47,250.00
76,148.84
32,767.80
40,207.23
187,948.40
193,059.63
195,348.76
169,665.23
168,817.75
28,557.72
25,870.40
29,279.96
24,297.15
25,441.10
7,555.92
2,684.14
2,227.45
4,020.69
5,658.42
22,280.18
20,570.00
11,876.20
11,401.27
6,244.96
0.00
0.00
0.00
0.00
0.00
0.00
2,554,538.16
2,420,487.31
2,410,847.20
2,474,516.37
2,325,013.97
2,210,247.30
(626,524.93)
(548,075.58)
(565,209.08)
(828,740.99)
(775,083.63)
(612,128.67)
CONTRACTS
11,975.00 Pond maint moved to conservation dept in FY17; stump grinding/tree work $4K; Aeration $4.1K; USGA Turf
Advisory $2K
INTEREST EXPENSE
OPERATING INCOME
308,688.24 Copier rental $2.4K; new golf cart lease in Oct; golf maint equipment lease added 5/16
6,942.73 Golf cards; tickets, scorecards
16,800.00 Rental clubs and pull carts $6K; trailer for aerifiers $2.5K; range ball machine $7.1K
MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
DANIEL STROWE
SUBJECT:
SUMMARY OF ASSIGNMENT OF JEKYLL BEVERAGE CENTER
DATE:
6/15/2016
Assignor:
Jekyll Beverage Center, Inc.
Assignee:
Jekyll Package Store, Inc.
Address:
31 Main Street, Suite 103
Jekyll Island, GA 31527
Use of Premises:
Retail sale of alcoholic beverages and other such beverages, mixers,
garnishments, merchandise and related sundries, as permitted by Georgia law.
Purpose:
Previously, the Board approved of the change in the structure of ownership of
Jekyll Beverage Center, Inc. Specifically, Andrew G. Taylor, as buyer, and
Kathyn M. Norris, CEO of Jekyll Beverage Center, Inc., as seller, entered into
an agreement in which Mr. Taylor purchased all of the equity interests and
assets of Jekyll Beverage Center, Inc. Following the sale, Mr. Taylor was
required by the Georgia Department of Revenue to form a new entity Jekyll
Package Store, Inc. in order to apply for and obtain the appropriate, permanent
liquor license. As such, it is recommended that the Board vote to approve the
assignment of the Lease Agreement from Jekyll Beverage Center, Inc. to Jekyll
Package Store, Inc.
MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
DANIEL STROWE
SUBJECT:
SUMMARY OF PROPOSED CLUB HOTEL LEASE ASSIGNEMENT AND AMENDMENT
DATE:
6/15/2016
PROPOSED LEASE SUMMARY
TRADE NAME:
ASSIGNOR:
Jekyll Landmark Associates, LLC
ASSIGNEE:
JIC Hotel Property Owner, LLC
Land Site:
All Jekyll Island Club Hotel properties and facilities consisting of
approximately 19.454 acres
Purpose:
•
An affiliate of Northview Hotel Group (“Northview”) has entered into negotiations
with Leon N. Weiner & Associates (“LNWA”) to form a joint venture, JIC Hotel
Property Owner, LLC (“JIC Hotel”), to acquire an equity stake in the leasehold interests
of the properties commonly referred to as the Jekyll Island Club Hotel (“Club Hotel”).
Northview will acquire a two-thirds equity stake in the property, manage day-to-day
operations, and oversee all capital projects. As part of this transaction, Northview
intends to invest approximately $7,000,000 in renovations of the properties.
•
This joint venture proposal is contingent upon approval by the JIA Board of a proposed
Assignment and Assumption of Lease Agreement and a Seventh Amendment to the
Revised and Restated Lease Agreement currently governing the Club Hotel.
Assignment and Assumption of the Lease:
•
Upon approval, Jekyll Landmark Associates, LLC will assign all of its rights and
interests in the Lease Agreement governing the Club Hotel to JIC Hotel Property
Owner, LLC, who will assume and agree to perform and observe all the covenant and
conditions of the Lease Agreement subject to any amendments contained in the
proposed Seventh Amendment to the Lease Agreement.
Seventh Amendment to the Revised and Restated Lease Agreement:
•
All terms and conditions of the Lease Agreement governing the Club Hotel shall remain
unchanged except for the following amendments:
o Rent: Lessee shall pay to Lessor a sum equal to three percent (3%) of the annual
Gross Income to Lessee up to $23,500,000, and three and one half percent
(3.5%) of the annual Gross Income to Lessee in excess of $23,500,000.
o Reserve Account: Lessee’s obligation to maintain a reserve account shall be
reduced from six percent (6%) of Lessee’s Gross Income to four percent (4%)
of Lessee’s Gross Income.
o Mortgage of the Leasehold: Restrictions upon the use of the proceeds of a
mortgage shall be revised to allow greater use of the proceeds by Lessee as such
proceeds are the property of the Lessee.
•
Additionally, it is anticipated that in due time, the parties will draft a revised and
restated lease to govern all Club Hotel properties for purposes of clarity in light of the
numerous amendments to the original lease.
2
POLICY MANUAL
Section: Human Resources Standards of Practice
Section: 3.5
Effective Date:
Subject: Employee Training and Development,
Transfers and Promotions
Original Date: 4/1/00
Revision Dates: 5/25/81
STANDARD
Employees are encouraged to pursue career growth opportunities. Employee development
opportunities provide for upward mobility and lateral movement to regular employees as vacancies
become available.
PRACTICE GUIDELINES
1. Consideration of Current Employees: Whenever possible, vacancies should be filled by
promotion or transfer from among the qualified eligible regular employees within a department
or within the Authority organization. In all cases, the most qualified person shall be selected
for the position, based on objective job-related criteria. The selected person must meet the
documented minimum qualifications for the position (see 3.1 Recruitment and Selection).
a. Eligibility for Transfer/Promotion: An employee who has successfully completed the
introductory period may apply for a transfer or promotion. Managers may waive the
requirement for completion of the introductory period for promotion or transfer within
the respective department, or when it is in the best interest of the organization and the
employee, with the support of the Director of Human Resources and the approval of the
Senior Director.
b. How to Apply: An employee interested in a position listed on a job posting must apply
for the position by submitting an application with required documents through the
required method of application (website or employee portal), by the established closing
date. Applications must provide complete information regarding the employee’s jobrelated experience, training, and education.
2. Training and Development: Regular full and part time employees are eligible to participate in
job-related training and development programs. Programs may take place through on the job
training, external continuing education and electronically through JIA’s learning management
system.
3. On the Job Training: Department managers and/or supervisors will provide adequate on the
job training for new and existing employees such that skill levels continually improve.
Employees are required to participate in mandatory training such as new hire orientation,
safety, job specific training as well as job related training assigned by their supervisor and/or
training coordinator. Failure to complete mandatory training will result in disciplinary action up
to and including termination of employment.
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POLICY MANUAL
Section: 3.5
Effective Date:
4. External Continuing Education: Employees are encouraged to pursue continuing education
through certifications, seminars, workshops etc. related to the employee’s current position or in
preparation for a related promotion.
a. Covered expenses for continuing education opportunities is limited to departmental
budgets and needs.
b. Continuing Education expenses must be approved by the employee’s immediate
supervisor prior to enrollment. Employees should be prepared to show the jobrelatedness of the training, the cost and the anticipated benefit to JIA.
c. Costs of certification, licenses and training courses that require a passing grade to
complete must be paid by the employee and will be reimbursed by JIA upon receiving a
passing grade for the course. Employee is required to submit receipts, including
passing grade documentation to receive reimbursement. *Fees associated with courses
and testing that result in a non-passing grade will not be reimbursed.
d. Expenses for continuing education courses (included related travel costs) that do not
require a passing grade to complete may be paid directly by JIA or paid by the
employee and then reimbursed by JIA (subject to items (a) and (b), above).
e. Association dues and license renewals may be paid directly by JIA
f. Optional fees such as donations, lobbying fees and insurance related to licenses,
certifications, association memberships or continuing education will not be paid by JIA
or reimbursed by JIA.
g. Employee is required to submit receipts, including passing grade documentation to
receive reimbursement.
h. Employees who receive reimbursement or expenses paid for continuing education,
certification, and/or licensing that terminate employment within six (6) months will be
required to repay reimbursement and/or expenses paid, subject to proration.
5. Learning Management System (LMS): The JIA’s learning management system provides an
opportunity for employees to access required training as well as resources for additional
learning and development. In addition to assigned training, employees are encouraged to
explore the LMS for topics and resources to improve their skills.
6. Commercial Driver’s License (CDL): Regular, full-time employees are eligible to receive
reimbursement for obtaining a CDL license, either Class A or Class B, providing a CDL license
is related to the employee’s current position and the employee receives prior approval from
their immediate supervisor. *Reimbursement is limited to the fees associated with application,
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POLICY MANUAL
Section: 3.5
Effective Date:
written exam, and road testing of passing/completion of CDL. Expenses related to maintaining
CDL is the responsibility of the employee.
For additional information or assistance, please contact the JIA Human Resources Office.
*******************************
3
POLICY MANUAL
Section: 4.1
Effective Date:
Subject: Attendance and Hours Worked
Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00
STANDARD
Each job plays a critical role within each work team and in the overall organizational pursuit of the
mission and vision. All employees are expected to report to work promptly such that they are prepared
to begin work at the scheduled time. Each employee should recognize that deviations from working as
scheduled disrupts fellow employees and creates a hardship on the department.
PRACTICE GUIDELINES
1. The Work Week: The standard work week shall be from 12:01 a.m. Friday until 12:00 p.m.
midnight on Thursday, a time span of seven (7) consecutive twenty-four (24) hour periods.
2. Administrative Standard Business Hours:
For administrative offices and staff, standard business hours shall be from 8:00 a.m. until
5:00 p.m. with one hour for lunch. Full-time administrative employees normally work five
(5) eight (8) hour days per week, Monday through Friday. Business demands may require
alterations to this standard as directed by the department manager. Employees are expected to
work the hours necessary to achieve department / organization goals.
3. Field and Service Operations:
Many employees shall work hours that differ from the administrative standard business hours.
This is necessary to best serve the customers and deliver services. Each department manager,
with the approval of the Senior Director will set and enforce work hours within each
department.
4. Alternate Work Schedules: When the activities of a particular department require some other
schedule to meet work needs, the Executive Director or Senior Director may authorize a
deviation from the standard work schedule.
5. Training and Travel Time: Time spent in required professional or technical training seminars
shall be counted as time worked. The employee shall be paid for travel time which occurs
during the employee’s regular working hours. Travel time pay will be followed in accordance
with provisions set forth in the FLSA, as amended.
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POLICY MANUAL
Section: 4.1
Effective Date:
Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00
6. Overtime: In keeping with the provisions of the Fair Labor Standards Act (FLSA), each
Manager shall have the responsibility of controlling overtime in each department. Overtime is
neither desired nor expected on a regular basis. However, during peak periods when overtime
becomes necessary, it should be distributed as equally as possible among qualified employees
in the same classifications, department and shift without regard to age, sex, color, creed,
religion, national origin, or physical handicap.
a. Supervisors shall arrange the work schedules of their employees to accomplish the
required work within the standard workday. Overtime work shall be considered work
performed by a non-exempt employee when hours physically exceed the established
work week.
b. Sick leave, annual leave or leave without pay does not count as hours worked for
purposes of overtime computations.
c. Holidays do not count as hours worked for the purposes of overtime computations. For
example, if an employee works 37 hours in a work week with a holiday, the employee
would be paid straight time for 37 hours plus straight time for 8 hours holiday pay.
d. Non-exempt employees, except Fire employees, required to work overtime will be
compensated at the rate of 1 ½ times the regular rate of pay for hours worked over 40
per week. Non-exempt Fire employees (non-administration) will be compensated at the
rate of 1 ½ times the regular rate of pay for hours worked over 53 per week.
e. Overtime work must be approved by and directed by the Manager prior to the time it is
worked. Unapproved work performed during non-work hours, including time prior to
the start of the work day, during the lunch period, and after the work day has concluded,
including taking work home, is prohibited and subject to disciplinary action.
f. Employees whose position meet the exempt qualifications set forth in the FLSA are
exempt from overtime requirements.
7. Flex Time: Supervisors are encouraged to utilize flex time, whenever possible, to avoid
incurring overtime expense while meeting critical departmental work demands. Flex time is at
the discretion of the manager and is permitted only within the current, work week. Carrying
forward hours and/or minutes from one work week to the next is not permitted.
8. Compensatory Time: Exempt employees, as defined by the FLSA, will be eligible to accrue
compensatory time for hours worked in excess of 40 in the identified workweek.
a. Compensatory time may be accrued up to 80 hours and used as paid time off at a later
date.
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POLICY MANUAL
Section: 4.1
Effective Date:
Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00
b. Compensatory time has no financial value and is not paid out in any event of separation
of employment including retirement.
c. Non-exempt employees, as defined by the FLSA, are not eligible to receive
compensatory time for any reason.
9. Notification:
a. If an employee must be absent from work, the employee must notify their immediate
supervisor no later than the start of their scheduled shift. If possible, the employee
should notify the supervisor before starting time, or as soon as he/she knows he/she is
not able to report to work. The employee is expected to notify the immediate supervisor
directly each day of absence.
b. Employees must notify their immediate supervisor, as soon as it is known, if he/she will
be tardy. Such notifications help the supervisor in the difficult and time consuming task
of finding a replacement or in rescheduling work, as necessary.
c. Nothing in Standards or Guidelines precludes Managers from developing operating
procedures for greater advance notification of absence in order to secure departmental
needs.
d. Tardiness and absenteeism interfere with department objectives and may result in
disciplinary action.
e. Unauthorized or unreported absence shall be considered absence without leave, and
deduction of pay shall be made for periods of absence in accordance with FLSA.
f. Employees who take unauthorized or unreported leave the day before or the day after a
holiday will not be paid for the holiday.
g. Three (3) consecutive scheduled days of absence without authorized leave may be
considered a resignation from employment without notice. Employees in such cases
will be removed from the payroll and employment will be terminated.
10.
Inclement Weather: In situations involving inclement weather, ice or snow storms,
hurricanes, or other unusual conditions affecting all or a majority of Authority departments
and/or operation, it is incumbent upon the Managers to ensure that their department is opened
to the public at the usual time unless the Manager has received prior notification to the contrary
from the Executive Director or designee’s office.
a. Departments shall remain open for the full scheduled work shift unless authorization for
late start-up or early closing or other deviation is received from the Executive Director
or designee’s office. Sufficient notice will be given in either event.
b. Employees who voluntarily leave work before an official early closing time has been
announced or arrive later than start time will be required to use earned annual leave,
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POLICY MANUAL
Section: 4.1
Effective Date:
Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00
compensatory time or time without pay. Employees must properly notify immediate
supervisors of their need to leave and obtain approval.
c. Employees on a regular day off or otherwise not affected when their office or workplace
closed because of severe weather conditions will not receive additional time off or other
considerations because of the closing.
d. Periodically, employees may be unable to perform their daily tasks due to severe
weather affecting their workplace. Effort will be made to find an alternative job task for
regular full time staff members so that wages will not be lost. Part time and temporary
staff members will normally be released for the day, without pay, if there is not work to
be done.
11. Timekeeping requirements: All JIA employees are required to record, for each applicable
day, all hours and minutes worked. JIA will provide time clocks and associated
software/hardware for use in reporting hours worked to ensure accurate record of attendance
and proper payment for hours worked. Time and pay records will be retained for no less than
three (3) years in accordance with the FLSA.
12. Clocking in and out: All JIA employees are responsible for clocking in and out at each
starting and stopping time during work hours. This includes at the beginning and end of the
work day and when leaving the work site for lunch or other personal breaks lasting more than
15 minutes or when leaving the work site on personal business regardless of length of break.
13. Non-exempt Employees: Employees whose positions are classified as non-exempt are:
a) Expected to clock in no later than the beginning of their shift/day and clock out no later
than ten minutes after the end of the shift/day. Employees must receive approval from
their supervisor to clock in more than 10 minutes prior to the start of the shift/day.
b) Expected to be at the work site, clocked in and ready to being work at their scheduled
time. Any work related preparation, such as pre-work briefing, work assignments,
equipment checks, tool gathering, etc. is considered hours worked. Personal
preparation, such as eating breakfast is not considered hours worked. Arrival after the
scheduled start time shall be considered late.
c) Not to work before or after scheduled work times, during the lunch break or take work
home without prior approval from their immediate supervisor.
d) Not to clock out for regular short work breaks lasting 15 minutes or less. In the event
an employee needs more than a 15 minute break to conduct personal business, or leaves
the work site during a break to conduct personal business, the employee must first get
permission from the supervisor, and then clock out/in.
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POLICY MANUAL
Section: 4.1
Effective Date:
Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00
e) Not to perform work without being clocked in, supervisors may not ask or require
employees to work without being clocked in.
f) Employees must notify supervisors immediately if they are unable to clock in/out or if
they fail to clock in/out for any reason.
COMPLIANCE: Employees are required to comply with the guidelines of this policy. Appropriate
disciplinary action, up to and including termination of employment, will be taken against employees
who violate the guidelines of this policy.
For additional information or assistance, please contact the JIA Human Resources Office.
********************************************
5
June 16, 2016
Dear Jekyll Island Authority Board Members,
Since April 18, we have been involved in due diligence exploration with Mandala Holdings LLC (“Mandala”),
the apparent successful proposer for RFP-321 Beach Village Limited Service Hotel. As you know, during this
process we uncovered some unusual issues pertaining to the criminal background of Vinay Rama, and we have
tried to fully explore this situation. Additionally, we have met with team members from Mandala to review
their site concept, and to recommend appropriate revisions. Even though the Mandala proposal scored high
and had many attributes, during our discussions and communications, we have been emphatic that a
comprehensive and committed financial package would be essential to move their project forward.
In recent correspondence, I continued to stress how important it was for us to receive written evidence of a
strong financial commitment, availability of funds, and construction capability to secure JIA Board approval.
Late Friday afternoon, June 10, Lee Babcock, Chief Financial Officer of Mandala Holdings, had a telephone
conference with Jim Broadwell and me to inform us that even though Mandala has enough financial resources
to continue with the design and development phase of the project, their plan to secure additional money from
the Rama family did not materialize. Consequently, they would have to secure other financing for their
project. Timeframe and source of funds were unknown. Mandala would be unable to present a detailed
financial plan to the JIA Board on June 20. Based on our due diligence and the discussion with Lee Babcock,
I confirmed with him that I would NOT be in a position to recommend to the JIA Board that we continue our
discussions with Mandala toward a land lease.
I have discussed this situation with Chairman Royal and our legal counsel in the Attorney General’s Office,
and during the JIA meeting next week, I will be providing an update recommending that we discontinue our
discussions with Mandala Holdings LLC and that we terminate RFP-321. To avoid additional delays in
providing a limited service hotel in the Beach Village, I will recommend for your consideration a new RFP:
RFP-326, for a Beach Village Limited Service Hotel. (Attachment)
No doubt, we would prefer this situation had not occurred. Ultimately, I feel the action outlined will allow us
to move forward in a positive manner.
Should you have any questions, please give me a call.
I hope to see you next week.
Kindest regards,
Jones
DRAFT
RFP 326
REQUEST FOR PROPOSALS TO DESIGN, CONSTRUCT AND
OPERATE A 100+/- ROOM LIMITED SERVICE HOTEL
JEKYLL ISLAND, GEORGIA
June 22, 2016
________________________________
CONTENTS
SECTION
SECTION
SECTION
SECTION
1
2
3
4
PAGE
INSTRUCTIONS TO PROPOSERS
PROPOSAL FORMAT AND CONTENT
HOSPITALITY PARCEL
SUMMARY OF THE OPPORTUNITY
EXHIBIT 1
EXHIBIT 2
EXHIBIT 3
1-4
4-8
8-10
10-14
15
16
17
0
DRAFT
SECTION I
INSTRUCTIONS TO PROPOSERS
1.1
Introduction
The Jekyll Island State Park Authority (the “Authority” or “JIA”) is seeking
proposals from qualified and a highly experienced Hotel Developer to design,
construct and operate a 100+/- room limited service hotel on a site in the Jekyll
Island Beach Village and as further detailed on Exhibit 1, 2 & 3.
The specifications for this proposal are outlined in this proposal package in
Section 2. Please pay careful attention to all requested items contained in this RFP.
Proposers are required to respond to all questions and provide all information
requested in the RFP. Proposals submitted which do not comply in all material
respects with the provisions of this RFP will be deemed non-responsive.
All submitted proposals become the property of the Authority, subject to
Section 2.6 below. The price and terms offered by the Proposer shall be firm for
acceptance for a period of 90 days from the proposal due date of Friday, August 12,
2016.
1.2
Proposal Submission Deadline and Opening
To be considered, proposals must arrive at the offices of the Jekyll Island
Authority on or before 5:00 p.m. Eastern Standard Time, Friday, August 12, 2016.
Proposers are required to submit seven (7) sets of complete documents, all copies to
be signed in blue ink by the Proposer’s contractually binding authority. Proposal is to
be inserted in a sealed envelope and clearly marked on the outside with “RFP 326”,
the submitting Proposers name, address, and delivered by the date specified to:
Mr. Jim Broadwell – Project Manager
Jekyll Island-State Park Authority
100 James Road
Jekyll Island, GA 31527
Faxed or emailed proposals are not responsive.
It is the sole responsibility of the Proposer to have their proposal actually
delivered to the Authority on or before the deadline and at the location specified
above. Proposals delivered after the specified deadline or to a different location, for
any reason, are non-responsive, will be returned, and will not be evaluated.
Proposer must submit a complete response to this RFP using the format
outlined in Section 2. The Proposer shall include all supportive documents in the
proposal.
On Monday, August 15, The Authority will announce the list of all Proposers.
The Authority will begin review of the proposals immediately after the submission
deadline. During the evaluation period the Authority will review the proposals
against the technical requirements of this RFP and announce the short-list of the
responsive and most qualified proposals on Friday, August 19. Any requests for
additional information or clarification of the proposals will be directed to the shortlisted proposers prior to interviews in order to prepare a response at the interview.
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DRAFT
The interviews with the short-listed proposers will be held on Monday/Tuesday,
August 29-30, 2016 on Jekyll Island. It is anticipated that a recommendation will
be presented to the Authority Board in September.
1.3
Reserved Rights
The Authority reserves the right to reject any or all proposals, or any portions
or items of a proposal, and to waive technical defects or informalities which are not
material to the proposal in the Authority’s sole discretion and best interest. The
Authority reserves the right to obtain clarification of any point in a Proposer’s
submittal or to obtain additional information during the RFP process. The Authority
will proceed with the selection of that proposal which, in its opinion, is responsive to
the RFP and is in the best interest of the Authority and the State of Georgia.
The Authority also reserves the right to negotiate changes in the successful
proposal afterward. These negotiations may encompass the proposed concept plan
for the hotel and revenues to the Authority, the lease terms and conditions, as well
as items identified during the RFP selection and negotiation processes. On the basis
of these negotiations, the Authority may decline to enter into any lease if it is unable
to negotiate final terms acceptable to the Authority. In this event, it may declare an
impasse and terminate negotiations with the selected Proposer and begin discussions
with the Proposer who was ranked as the next most qualified in the evaluation
process.
1.4
Changes or Alterations in Proposals
Changes or modifications in proposals can only occur prior to the deadline for
submission, and must be done via formal written requests from the Proposer
indicating the nature, scope and effect of the modification of their proposal. Oral or
email requests for proposal modification will not be considered.
1.5
Proposer Questions and Inquiries
Questions and requests for clarification may be submitted up to Friday, July
29, 2016, via email to:
Jim Broadwell, Project Manager, JIA
jbroadwell@jekyllisland.com
Contact with other members of the Authority Board or staff regarding
this RFP is strictly prohibited and will result in disqualification of the
Proposer.
A summary of the questions received and the Authority’s responses will be
posted on the Georgia Procurement Registry, the Authority website and sent
periodically via email to those who have requested the RFP. No questions will be
accepted after Friday, July 29, 2016. A final summary of questions and responses
will be posted and sent no later than Wednesday, August 3, 2016.
2
DRAFT
1.6
Key Dates for the RFP Process
RFP Issued
Proposals Due
Estimated Short List Release
Estimated Interviews with Short-Listed Proposers
Estimated JIA Board Consideration
1.7
June 22, 2016
August 12, 2016
August 19, 2016
August 29-30, 2016
September
Site Visits
All site visits must be coordinated with and or directed to:
Jim Broadwell, Project Manager, JIA
jbroadwell@jekyllisland.com
1.8
Extension of Proposal Period
This solicitation terminates on the date and time indicated above, unless an
addendum is issued by the Authority extending the proposal period.
1.9
Compliance with Glynn County, State of Georgia and Federal Laws and
Permit Requirements
The successful Proposer shall comply with all applicable rules, regulations
(health, fire and safety), ordinances, laws and permitting requirements of the
Authority and Glynn County, the State of Georgia, the relevant federal government
now in force or hereafter adopted.
1.10
Licenses, Permits and Taxes
The successful Proposer shall secure, at its expense all licensees and permits
applicable to the proposed Hotel Project.
The Proposer shall also be solely
responsible for payment of any and all taxes, permits, licenses and fees.
1.11
Assignment and Subcontracting
The successful Proposer may not sell, subcontract, assign or otherwise
transfer its interest in the project without the prior written approval of the Authority.
1.12
Indemnification
By submitting a Proposal, the successful Proposer hereby agrees to
indemnify, defend and hold harmless the Authority, the State of Georgia and its
departments, agencies and instrumentalities and all of their respective officers,
members, employees and directors (hereinafter collectively referred to as the
“Indemnitees”) from and against any and all claims, demands, liabilities, losses,
costs or expenses, including attorneys’ fees, due to liability to a third party or
parties, for any loss due to bodily injury (including death), personal injury, and
property damage, including but not limited to intellectual property claims, arising
directly or indirectly from the submission of the Proposal hereunder by the Proposer
or its agents, employees, associates, subcontractors or others working at the
3
DRAFT
direction of Proposer.
This indemnification obligation survives beyond the
submission date of the Proposal and the dissolution or, to the extent allowed by law,
the bankruptcy of the Proposer. This indemnification applies where the Indemnitees
are partially responsible for the situation giving rise to the claim, provided however,
that this indemnification does not apply to the extent of the sole negligence of the
Indemnitees.
1.13
Right to Protest/Proposal Challenges
Proposers to this RFP are required to respond at their own risk and expense.
By responding to this RFP, Proposers acknowledge, understand and accept the
Authority’s Reserved Rights set forth above.
Any actual Proposer who is aggrieved in connection with the award of this RFP
may protest that award on the grounds of irregularities in the proposal procedures,
but not based upon the evaluation of each proposal. Written protest must be filed
with the Executive Director of the Authority within five (5) business days of the
award. The written protest must include, a statement with particular facts and
grounds identifying the basis for the protest, including applicable statutes, laws or
ordinances. For purposes of this section and the deadlines specified herein, a written
protest or notice of intent to protest shall be considered filed when it is delivered to
and received by the offices of the Authority. Failure to timely file the written protest
shall constitute a waiver of rights of protest under this section. Any and all actions
or decisions of the Authority in response to the protest shall be final.
SECTION 2
PROPOSAL FORMAT AND CONTENT
To be considered responsive, the proposal must respond to all requirements
of this portion of the RFP. Any other information you believe to be relevant, but not
covered in this section should be submitted as an appendix to your proposal. Please
include sections in your proposal which correspond to the following major categories.
The proposal must include the following items:
2.2
Cover Letter
Please include in your cover letter a summary of the members of your team,
who will be the principal contact/project director from your firm, the name of the
person authorized to negotiate on behalf of your team, and contact information for
that individual, including email address.
2.3
Statement of Project Understanding
Briefly describe your concept for the Hospitality Product.
4
DRAFT
2.4
Description and Capabilities of the Proposer and its Project Team
In this section of your response please include information in the following
subsections:
a) General Background and Experience: Describe the background and
history of your organization, your experience with hotel, resort and coastal
development, development of highly environmentally sensitive sites, the
application of green building standards in your previous projects, your
long term development horizon and the core competencies of your
organization to develop the Product you propose.
b) Relevant Projects: Describe three recent projects in detail which you
and other members of your team have done which would be most relevant
for this RFP. Please include in your description/profiles information on:
(i)
(ii)
(iii)
(iv)
(v)
Project name and location
Start date/completion date
Total number of hotel rooms
Estimated value of the project
Key sources of financing – detailing the amount of equity
financing you or your investors provided
(vi) Your role and role of your partners in the project
(vii) A site plan, renderings and photos of completed project
components
(viii) Who had management responsibility for the on-going operation
of the project
(ix) Project references who can speak knowledgeably about your
involvement
(x)
Experience with any brand/flag that may be proposed
(xi) Experience operating a facility in close proximity to a convention
center
c) Financial Capabilities of the Firm: Please provide either audited
financial statements for the past three years or if a public company,
annual reports. Private companies can provide other information which
speaks to their financial strength. Also provide a description of the
current cash reserves, lines of credit or other financial sources in place.
Proposers must disclose whether any member of its team has been
bankrupt during the past five years.
Please include at least two
references who can speak to the financial capabilities of your organization.
d) Resumes of Key Principals: Please include resumes of the principals
who will be leading your project team. Also include the qualifications of
the key planning, architectural, engineering environmental and financial
consulting firms that will participate in the design and permitting of the
project (if determined). Of specific interest: Experience with hotel brands
in delivering new assets – hospitality backgrounds of term members. Key
Principals must be willing to agree to a criminal background check.
5
DRAFT
e) Conceptual Plan:
HHCP Architecture designed the Beach Village.
Hospitality Parcel (Exhibit 1, 2 & 3) is the parcel being offered in this RFP.
Your conceptual plan for the site should address:
(i)
(ii)
(iii)
(iv)
(v)
Green space
Parking design
Service court – Garbage/trash removal
Any innovative design elements
Your program/design should highlight the appropriateness of
your design to compliment the Jekyll Island Beach Village
Exhibit 3, prepared by the JIA staff, is included to show conceptually
how an asset could fit on the proposed site. More importantly, it
shows the desired program for a “service court” for the retail asset
already in place and how trash/garbage and deliveries could be
handled for both assets. Exhibit 3 is only included as a reference. It is
not intended to be the preferred site plan.
f)
Financing Plan/Estimated Revenues to the Authority: Based on
your concept plan, provide a financial Pro Forma in paper and electronic
format, detailing costs and revenues from start-up through build out of
the Hotel Project. Use the general business terms as outlined in the Jekyll
Island commercial lease structure (Section 3, 3.4) as a basis for your Pro
Forma.
(i)
(ii)
(iii)
Capital structure/sources and uses of funds
Dollar amount of required equity investment
Evidence of Proposer’s funds available/investors for equity
contribution
For projects anticipating debt, the Proposer should show how the
project’s fifteen (15) year pro forma cash flow will meet lender
underwriting criteria. The Proposer must provide firm evidence
that financing for the hotel can be obtained or is already
committed including debt to equity ratio. Confirmation of Project
financing must be secured before a lease agreement will be approved.
g) Development Schedule:
A detailed schedule that outlines your
proposed timeline for Financial Closing; Schematic Design; Design
Development; Construction Document; Ground Breaking and Ribbon Cutting for
the opening of the Hotel.
h) Development Fee: A $42,000.00 Development Fee is required with your
proposal submission. This fee is refundable if your proposal is not
selected. No check will be deposited until final selection is made.
i)
Development Completed: The Convention Center, Beach Village, (roads
and infrastructures), Great Dunes Park, Westin Hotel and Retail Village are
complete.
6
DRAFT
2.5
Substantive Nature of Proposals
Proposals which do not provide substantive information or are incomplete will
be considered non-responsive. Proposals will be deemed as non-responsive which
are general in nature or do not incorporate the terms and requirements outlined in
this RFP.
2.6
Evaluation and Selection Process
The Authority will form an evaluation team to initially review and evaluate the
submitted proposals. Based on this review, the proposals will first be evaluated as
either “responsive” or “non-responsive”. Proposals determined to be non-responsive
may be eliminated from further consideration at this point. The proposals will then
be evaluated for content, and ranked in accordance with their merits. The evaluation
team may recommend interviews with up to five (5) finalists. Those proposals not
achieving finalist status will be eliminated from further consideration.
The evaluation team may interview selected Proposers to clarify specific
matters presented in their proposals, and as part of this process may request the
submittal of additional information clarifying the issues discussed. The evaluation
team will use the information gained during these discussions, along with information
presented in the proposals, to rank the proposals. The following factors will, at a
minimum, be considered during the evaluation process.
a) The qualifications, demonstrated solid track record in developing and
operating hospitality assets; track record and relevant experience of the
Proposer’s team. Special focus on projects completed within the last five
years.
b) The financial strength of the Proposer; demonstrated ability and capacity
to execute a lease with the Jekyll Island Authority.
c) The quality and completeness of the proposed Concept Plan for the Project
Site.
d) Appropriate use/implementation and understanding
Guidelines and construction requirements.
of
JIA
Design
e) While a branded hotel is not required, any proposed brand/flag should be
noted.
f)
The strength of the financing plan; source of investment capital;
dependency upon security debt; targeted return expectations on equity
investment, as well as targeted equity amount and percentage for the
project.
g) Availability of equity and its source including the names of investors,
funds, etc., as well as, the proposed financial return to the Authority from
the hotel.
h) The entity providing the guaranty for the development loan and
subsequent permanent financing?
7
DRAFT
i)
Your commitment to sustainable strategies, i.e. LEED Certification,
Operational, Green Build, for this hospitality project.
j)
The interview and proposer’s ability to work
collaboratively with the JIA to implement the project.
expeditiously
and
k) The track record and qualifications of the proposed operator of the
property.
The responsive proposals will be ranked according to the above criteria and
recommendations will be made to the JIA Board for consideration. Proposers can
reasonably assume that factors related to the overall financial terms offered, Hotel
design and feasibility, experience, financial strength and financial package will be
given thorough consideration.
Concentration of room control within the Beach Village area as well as the
total rooms owned/operated on Jekyll Island may also be considered.
Consideration will also be given to creating a balanced approach of lodging
options that best serve the needs of the island's businesses, Convention Center, and
visitors while offering a competitive mix to the lodging marketplace.
The Authority will be solely responsible for the final selection of the successful
Proposer. Upon selection of the successful Proposer, the Authority will immediately
enter into negotiations to finalize the business terms that will frame the lease for the
Hotel Project. The successful Proposer will be expected to execute a ground lease
within 60 days of their selection.
2.7
Confidentiality of Trade Secrets
In accordance with Georgia law, the following shall apply to any trade secrets
obtained from a person or business entity that are required by law, regulation, bid,
or request for proposal to be submitted to the Authority. An entity submitting
records containing trade secrets that wishes to keep such records confidential under
this paragraph shall submit and attach to the records an affidavit affirmatively
declaring that specific information in the records constitute trade secrets pursuant to
Article 27 of chapter 1 of Title 10. If such entity attaches such an affidavit, before
producing such records in response to a request under this article, the Authority shall
notify the entity of its intention to produce such records as set forth in this
paragraph. If the Authority makes a determination that the specifically identified
information does not in fact constitute a trade secret, it shall notify the entity
submitting the affidavit of its intent to disclose the information within ten days unless
prohibited from doing so by an appropriate court order. In the event the entity
wishes to prevent disclosure of the requested records, the entity may file an action in
superior court to obtain an order that the requested records are trade secrets
exempt from disclosure. The entity filing such action shall serve the requestor with a
copy of its court filing. If the Authority makes a determination that the specifically
identified information does constitute a trade secret, the Authority shall withhold the
records, and the requester may file an action in superior court to obtain an order
that the requested records are not trade secrets and are subject to disclosure;
8
DRAFT
Each Proposer is required to keep the contents of their proposal confidential
once it is submitted until the award to the successful Proposer. Releasing any
information regarding the proposal to third parties or the media prior to the
conclusion of the selection process will be immediate grounds for the Authority to
reject the proposal as non-responsive.
SECTION 3
HOSPITALITY PARCEL
3.1
Facts
a) Site Area:
b) Rooms:
c) Parking:
3.2
2.25 Acres
100 +/1.1 spaces/room required
Requirements (Quality Standards)
a) Hotel must meet or exceed Mobil One Star lodging quality standards
b) Spacious lobby with high end finishes
c) Exterior pool (heated preferred)
3.3
Requirements (Design/Construction)
a) HHCP Architecture designed the Beach Village which includes this
Hospitality Parcel. It’s JIA’s intent to establish the architectural character
of the Village.
b) JIA’s Design Guidelines – including amendments: These must be
followed in your design, a copy of which can be found at:
http://www.jekyllisland.com/jekyllislandwp/wpcontent/themes/jekyllisland2016/files/2014-Design-Guidelines.pdf
c) Sustainable
Development
(Green
Building)
Requirements:
Conservation of Jekyll Island’s natural environment and wildlife is a
central pillar of the JIAs mission, vision, and brand identity. To the
greatest extent possible, we strive for these values to be reflected in
development projects on the island. Therefore, the use of sustainabledevelopment strategies is a core expectation of proposals for all
components of the Beach Village design including Hospitality Parcels.
d) LEED Certification:
LEED Certification, or certification through an
equivalent third-party program of equal merit, is a highly-valued mark of
responsible stewardship and provides a strategic marketing advantage.
Proposals should establish a commitment to pursue certification and
outline the specifics of the proposed program/level. If no certification is
proposed, a justification must be provided.
9
DRAFT
3.4
Jekyll Island Commercial Lease Structure
a) Lease Structure Approach. Historically, the Authority has approved a
range of lease formulas to accommodate commercial development on the
island. Because Jekyll Island is State property and all land is leased
rather than sold, the JIA has latitude in structuring commercial ground
leases which make financial sense for both the Authority and its private
sector partners. Negotiated lease terms have varied depending on the
size and location of parcels, the nature of development proposed, the cost
of the development and the importance of projects to the island’s
redevelopment. While individual terms have varied, JIA’s commercial
leases tend to share common characteristics, primarily base rent and
percentage rent features. The JIA is required to obtain fair market value
for its leased property.
b) Minimum Rent Requirements for Proposers. Proposers must propose
economic terms to the JIA that include:
(i) At a minimum, $2,333 per acre per month base rent with CPI
escalations every five years;
(ii) A schedule of proposed percentage rents based upon gross
revenues with a minimum initial percentage rent of three percent
(3%).
(iii) Final rent will be the greater of base or % rent.
c) Evaluation of Proposed Economic Terms. As part of its evaluation of
proposed lease economic terms, JIA will evaluate the reasonableness of
room rates, occupancy assumptions and non-room income (if applicable)
used in forecasting base rent and percentage rent.
The Authority
discounts the first 15 years of projected lease income (typically at 8%)
and calculates a residual value for the remainder of the lease (typically
using a higher discount rate of 12% to 15% depending on risk). These
discounted cash flows are summed to determine the total net present
value (NPV) of the projected income stream.
SECTION 4
SUMMARY OF THE OPPORTUNITY
4.1
Goals – Big Picture
At the turn of the 20th century Jekyll Island was a playground for some of the
wealthiest Americans who enjoyed the coastal climate and natural beauty of this
spectacular island. It was an escape from the pressures of the everyday business
world and a chance to commune with nature and enjoy the company of family and
friends.
Today the State of Georgia and the Jekyll Island Authority recognize that this
opportunity to escape and recharge can be made available to the people of Georgia
10
DRAFT
and the same characteristics that attracted the early industrialists to the island can
be enjoyed by all.
The goal of the revitalization of Jekyll Island is to enhance the natural aspects
of the island and “to restore the luster of its facilities”. This revitalization has been
initiated by the construction of a new beach front convention center, a redesigned
beach village including multiple retail, mixed use, and hospitality sites. Great Dunes
Park accentuates the natural beauty of the beach and provides accessibility for day
visitors as well as those staying at the new beach front hotels.
The synergy created between the new Convention Center, Hotels, Restaurants
and Retail components will further secure the loyalty of those who already frequent
Jekyll Island and will help to attract those who have yet to discover its charm, with
the goal of having all guests return year after year.
4.2
Opportunity
The Authority is
use Beach Village. The
assets to the project
roadways and utilities,
entire Village, a new
enhanced beach access
presenting this opportunity to be a part of a thriving mixedAuthority has already made significant contributions of public
including the construction of a new Convention Center,
a completely redesigned public beach park connecting the
Village Green, pedestrian friendly streetscape, retail and
for all.
The shovel ready private development site planned into the Village has the
benefit of the public assets as well as the preliminary site and environmental
permitting being in place.
Hospitality opportunities in the Village benefit not only from the projected
growth in convention visitation, but also from the leisure/resort business
opportunities that the beach front sites provide.
The retail components of the Village will be energized not only by local
residents, but by convention attendees, their families, day visitors and resort guests
looking for shopping, services, and dining.
The Beach Village will complement and enhance the Historic Landmark District
on the west side of the island.
4.3
Public Assets
a) State of the art Convention Center as a key driver of occupancy
b) Convention Center has an existing client base and book of business
c) Construction ready development parcel
d) Site, Environmental, and Shoreline protection permitting complete,
roadways and utilities are complete, Great Dunes Park complete,
improved beach access, and a new Village Green
11
DRAFT
e) JIA provided public amenities including a public Golf Club, Tennis Center,
Bike Paths, Water Park, the Georgia Sea Turtle Center, National Historic
Landmark District and Jekyll Island Museum and a Children’s Playground
and Mini Golf Course
f)
JIA marketing and promotions funded by 5% hotel/motel tax collected on
Jekyll Island. All hotel/motel tax funds are retained by the Authority and
used in cooperation with island lodging partners.
g) Opportunities for beach activities, historic sight-seeing, shopping, dining,
and discovering the natural beauty of the island
h) Land lease opportunities reduce development first costs
i)
4.4
LEED Certification for major project components attracts new business
and gives Jekyll Island a competitive advantage
Convention Center
The new 128,000sf Jekyll Island Convention Center provides more than
78,000sf of prime function space located centrally in the Jekyll Island Beach Village.
The Convention Center is designed to provide optimum flexibility for meeting
planners. By minimizing the Center’s impact on the environment it maximizes the
guest experience for all attendees.
The roof forms of the building’s exterior harmonize with the surrounding
beachfront trees. Outdoor terraces allow visitors to enjoy delightful vistas and balmy
coastal breezes while sheltered from sun or rain. Views of the dunes and ocean are
a key feature for attracting conventions – many of which are currently meeting
outside the State.
The interior design of the Center presents a relaxed coastal experience in
keeping with the indigenous beachfront context.
The Center includes a 45,000sf divisible exhibit/banquet hall and 12 break out
meeting rooms ranging from 720sf – 3100sf. Generous pre-function areas allow
flexibility for large conventions as well as multiple smaller events. Ocean-view
lobby, pre-function, registration, and meeting rooms never let attendees forget they
are in a beautiful beachfront location.
4.5
Retail
43,000+/-sf of new retail space has been constructed and 41,000sf has been
leased. Twenty-one (21) tenants representing a variety of retail options have
opened.
4.6
Key Features
Sand dunes and wide beaches are the natural companions to the Jekyll Island
Convention Center, the Southeast’s only oceanfront convention facility. Pairing this
stellar location with all the island’s amenities makes the Jekyll Island Convention
Center among the premier meeting sites in the region.
12
DRAFT
The integration of the building design with the natural beach front location
minimizes the Center’s impact on the environment and creates a guest experience
that encourages shows to return year after year.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
4.7
Operational Flexibility
Ocean-view lobby and registration areas
Pre-function areas work as the “front porch”
Day lighting at pre-function and meeting rooms
Efficient Operations
Events can expand to beach side function lawn
A source of community pride
Parking-hidden, but convenient
Beach view meeting rooms
Hidden service
Sustainable design
Great Dunes Park
Great Dunes Park provides the citizens of Georgia with one of the Southeast’s
finest barrier island beach experiences. The park welcomes guests and residents to
Jekyll Island with nearly 20 acres of beachfront space enhanced by several picnic
pavilions, a deck for beach events, a play area, beach access for the public, and
more. The park encompassed dune restoration where appropriate, and incorporates
structural features to protect the environment, such as bio-swales to capture and
treat storm-water run-off, sea-turtle-friendly lighting, and signage to educate visitors
about the environment. Pedestrian-friendly markings guide guests throughout the
entire beachfront park.
4.8
Village Green
The center piece of the Jekyll Island Beach Village is the new Village Green.
The Village Green is the terminus and visual focal point for all vehicular traffic
entering the Island on Ben Fortson Parkway. It provides a clear axial view to the
dunes, the beach and the ocean for all traffic headed east on the Village main street.
The Green creates a physical and conceptual connection between the
community and the beach and provides an identifiable center of activity for the Jekyll
Island community and visitors.
The Village Green functions equally well as a passive space for residents and
visitors to enjoy a beverage or an ice cream, read a book, people watch, or escape
the heat of the sun. It can also host art shows, concerts, children’s programs,
farmers markets, as well as other civic events.
The Green is designed with a flexible central grass area that can
accommodate a variety of functions.
Surrounding The Green are pedestrian
walkways that connect The Village to the beach walk. Landscaping and seating areas
line The Village Green and provide space for relaxation and gathering. At the far
east end of The Green is an elevated stage inspired by the sea turtle. The stage is
designed to accommodate performances as well as passive area for children to play
or to view the beach from.
13
DRAFT
The intent is for The Village Green to be a flexible, activity filled space that
appeals equally to all ages and for multiple uses. A space that provides something
for everyone.
4.9
Recreational Opportunities
Jekyll Island’s undisturbed natural beauty, combined with its pleasant yearround weather and refreshing ocean breezes, provides a breathtaking backdrop for a
variety of sports and recreational activities to suit visitors of all ages and interest.
a)
Golf: Jekyll Island has been a golf destination since 1898, when Jekyll
Island Club members added the first course on the island near the
present-day airport. Today, Jekyll Island boasts 63 holes of golf on
three 18-hole courses and one 9-hole course, earning Jekyll Island the
bragging rights as Georgia’s largest public golf resort.
b)
Biking: For self-guided exploration of the island, many visitors choose
to travel by bicycle. Jekyll Island features more than 20 miles of
paved trails that allow for exploration of a broad range of scenery,
from beaches to forests to Jekyll Island’s own Historic Landmark
District and campgrounds. Free bike path maps are available at the
Jekyll Island Welcome Center and at the bike barn on Shell Road.
c)
Horseback Riding: If you’re seeking a different perspective while
exploring the island, you might want to saddle up and experience
Jekyll Island on horseback! Guided tours originate from the Clam
Creek picnic area on the island’s north end, make their way through
maritime forests and along the salt marshes, then return along
beautiful Driftwood Beach.
d)
Nature Walks: Jekyll Island’s abundance of unspoiled natural beauty
from its richly preserved maritime forest to its pristine dune systems
to its 10 miles of tidal beaches – is perhaps best appreciated with the
assistance and guidance of an experienced Jekyll Island staffers and
volunteers.
e)
Water Park: More than one million gallons of splashing water fun
with 11 acres of rides, thrills, food, excitement and cool summer
times. That’s Summer Waves Water Park, next to the marsh on
Riverview Drive.
f)
Fishing & Boating:
Just off Jekyll Island’s shores along the
Intercoastal Waterway are the Jekyll Wharf and Jekyll Harbor Marina –
two points of access to the many water activities along Coastal
Georgia. Make the Island your gateway to a fishing paradise or just a
heavenly day of sightseeing or Dolphin spotting.
The island’s
knowledgeable fishing captains, know all of the best spots to catch a
variety of fish, including Tarpon, Whiting, Red Drum, Sea Trout, Triple
Tail, Spotted Sea Trout, Striped Mullet, Sheep head and Black Drum,
just to name a few.
14
DRAFT
g)
Kayaking & Canoeing: Jekyll Island’s protected natural beauty is
meant to be explored. This fact especially holds true for the Island’s
salt marshes and estuarial waters. One of the best ways to experience
this intriguing ecosystem is by strapping on a life jacket, grabbing a
paddle and taking a kayak or canoe out into the inland waterways.
There’s no better way to observe native birds, fish and other coastal
creatures in their natural habitat.
h)
Soccer Complex: The Jekyll Island Soccer Complex features highquality grass surface for competitive youth soccer. Home of the
Golden Isles Soccer Club, the complex hosts a variety of tournaments,
regional leagues, camps and clinics.
i)
Tennis Center: The Jekyll Island Tennis Center has thirteen (13) clay
courts for public play. Also available are changing facilities, a retail
shop, concessions and rest rooms.
15
DRAFT
16
DRAFT
17
DRAFT
18

E BOARD MEETING Monday, June 20, 2016 Agenda

Transcription

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