the makins of an awana leader - First Baptist Church Jacksonville

"Awana® and the Awana logo are registered trademarks and service marks of Awana Clubs International.
Used by permission."
2013
V.08.18.14
1
TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................................................................... 2
INTRODUCTION..................................................................................................................................... 4
POINTS OF CONTACT .......................................................................................................................... 5
OUR AWANA ORGANIZATION .......................................................................................................... 6
PASTOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES ..................................................... 6
COMMANDAR ROLE, QUALIFICATIONS AND RESPONSIBILITIES ......................................... 7
CLUB COORDINATOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES ........................... 9
DIRECTOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES .............................................. 10
GAME DIRECTOR, ROLE, QUALIFICATIONS AND RESPONSIBILITIES ................................ 11
INDIVIDUAL CLUB SECRETARY ROLE, QUALIFICATIONS AND RESPONSIBILITIES ...... 12
LEADER ROLE, QUALIFICATIONS AND RESPONSIBILITIES .................................................. 13
LEADERS-IN-TRAINING .................................................................................................................. 14
TYPICAL MEETING ............................................................................................................................ 15
OPENING or FLAG CEREMONY ...................................................................................................... 15
AWANA GAME TIME ........................................................................................................................ 16
HANDBOOK TIME ............................................................................................................................. 17
COUNCIL TIME .................................................................................................................................. 18
AWARDS/POINTS/BUCKS/STORE ................................................................................................... 19
AWARDS ............................................................................................................................................. 19
POINTS................................................................................................................................................. 19
BUCKS ................................................................................................................................................. 19
AWANA STORE.................................................................................................................................. 20
CLUB POLICYS/EXPENCES/ DISCIPLINE ..................................................................................... 20
CLUB POLICYS .................................................................................................................................. 20
CLUB EXPENSES ............................................................................................................................... 21
CLUB DISCIPLINE ............................................................................................................................. 21
PERSONAL WORK WITH CHILDREN ............................................................................................ 22
CHILDREN .......................................................................................................................................... 22
GOSPEL WHEEL ................................................................................................................................ 23
CHILD PROTECTION POLICY ......................................................................................................... 25
PROTECTING OUR CHILDREN ....................................................................................................... 25
STATISTICS ........................................................................................................................................... 25
MANDATORY SCREENING PROCESS ........................................................................................... 25
SUPERVISION PROCEDURES.......................................................................................................... 27
PHYSICAL CONTACT POLICY ........................................................................................................ 28
REPORTING PROCEDURES ............................................................................................................. 28
PICKUP PROCEDURE........................................................................................................................ 29
APPENDIX “A” ......................................................................................................................................... i
TEN STANDARDS OF EXCELLENCE ................................................................................................ i
1. We reach boys and girls with the gospel of Christ and train them to serve Him............................. ii
2. We recruit, train and motivate leaders to serve the local church. ................................................... iii
V.08.18.14
2
3. We use positive discipline and maintain order throughout the entire club meeting. ...................... iv
4. We attract children with games and activities. ................................................................................ v
5. We encourage memorization, understanding and application of Scripture. ................................... vi
6. We use the elements of Large Group Time effectively. ................................................................ vii
7. We motivate children through incentives. .................................................................................... viii
8. We manage God’s resources with faithfulness and integrity. ......................................................... ix
9. We minister to parents and family members. .................................................................................. x
10. We magnify the impact of our church’s ministry through cooperation with the national Awana
ministry. ................................................................................................................................................. xi
V.08.18.14
3
INTRODUCTION
AWANA is an international Bible-centered youth organization. At First Baptist Church –
Downtown Campus (subsequently shown as FBC Jax), AWANA provides clubs and programs for 1st –
5th graders on Sunday evenings. The acrostic AWANA comes from the first letters of Approved
Workmen Are Not Ashamed (2 Timothy 2:15). The heart of AWANA is the gospel message. We
reinforce that salvation is a free gift; we cannot buy it or earn it by doing good works. The gospel
message is important for each child to understand; it is the reason for AWANA. AWANA not only
strongly emphasizes memorizing but also understanding Scripture. The Bible teaches that studying (2
Timothy 2:15) and memorizing God’s Word are keys to winning the battle against sin. Clubbers often
discover later in life that verses they learned in AWANA are valuable in helping them live Christhonoring lives.
All Awana volunteers must be members of FBC for the previous six months. They must also
under-go a background check conducted through the church before initial assignment and each two
years thereafter. The initial check is performed by forms available from the Awana, Commander or
Children’s Pastor.
This Awana leaders’ booklet contains information regarding FBC Jax Awana club. Every page
of this booklet will supply you with guidelines and information that will allow our Awana club to focus
on being the best it can be for our Lord. It will enable the Awana year to operate in a safe and orderly
manner. This booklet does not replace the Awana manual used for your age group. Basic Training
manuals have valuable information that will help you be a better leader and you are encouraged to
complete the BT manual for your responsibilities.
FBC Jax Awana Ministry Embraces Five Principles
I
Awana is centered on the gospel
II
Scripture memory is a key element
III
Awana is fun and exciting
IV
Children and youth are trained to serve
V
Awana is built on volunteer leadership
V.08.18.14
4
POINTS OF CONTACT
Club Designation
Sparks 1st Grade Director
Sparks 2nd Grade Director
T & T 3rd 4th Grade Girls Director
T & T 3rd 4th Grade Boys Director
T & T 5th Grade Girls Director
T & T 5th Grade Boys Director
Club Coordinator
Club Commander
Children’s Pastor
Name
Margaret Gibson
Monica Greene
Natalie Tyre
Eric Kaldor
Robert Bailey
Robert Bailey
Ashley Galbraith
Greg McClendon
Chad Smith
Contact Number
610-2946
781-2577
226-1858
226-0433
707-5656
707-5656
366-1268
725-4698
366-1268
Call your Director as soon as possible when you know you will be absent. They need to be aware of
your absence ahead of time. We depend on each and every leader and worker to make our club operate
the best it can. Just like spokes in a wheel, if some of the spokes are missing, it makes the wheel run
wobbly. Your attendance does make a difference. Consistent attendance is very important as an
example to the clubbers in your group.
Each leader is required to be in club 75 percent of the club year in order to receive their service pin. A
separate Awana year calendar is provided for your information. Please post this calendar on your
refrigerator and look at it on a weekly basis so you are aware of any special activities that may be
happening that week.
We will be using the Children’s Building for the Sparks and T & T Programs. 1st and 2nd grade Sparks
will be located on the 2nd floor accessed through the rotunda. 3rd and 4th grade T&T will be located on
the 3rd floor and accessed through the floor’s rotunda. The 5th grade T&T will be located on the 4th
floor. Access to the 5th grade is the double doors to the right upon exiting the elevators. Each club night
will begin in the Playhouse Theater at 5:00 p.m. for registration, flag ceremony and prayer. Please be in
the PHT by 4:50 to greet the clubbers and help maintain an orderly environment.
V.08.18.14
5
OUR AWANA ORGANIZATION
PASTOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
A pastor sets the tone for Awana as he does for all church ministries. If he is enthused about children’s
ministry his church most likely will be enthused. A pastor’s passion often is contagious. A pastor’s role
includes providing spiritual guidance and support for the Awana commander and directors.
Qualifications
 A church that has an Awana club will have a pastor who has the following qualifications:
 Have trusted in Jesus Christ as Savior
 Be in a growing relationship with Jesus Christ
 Have a desire for children and youth to know, love and serve the Lord Jesus Christ
 Demonstrate leadership abilities
Responsibilities
A pastor also is the person with ultimate responsibility and authority in a church. Working within the
educational structure of a church, a pastor can ensure integration of Awana with other children’s and
youth ministries.
A pastor whose church runs Awana clubs will seek to fulfill these responsibilities;
Children’s and youth ministry advocate
A pastor’s words and actions signify the importance of the ministries in his church. He must be
committed to communicate the importance of the Awana ministry and explain how it relates to other
children’s and youth ministries.
In this role, a pastor ideally would do the following:
 Seek to embrace and communicate God’s Word regarding the importance of ministering to
children and youth.
 Model Christ’s passion for children.
 Communicate passion and vision to the commander and directors
 Work with church leadership to provide resources and facilities to support the Awana ministry
 Ensure that the Awana ministry is integrated with the other church ministries
 Regularly affirm Awana leaders’ ability to communicate the gospel clearly and accurately
Shepherd
A ministry’s success is often related to a pastor’s ability to shepherd volunteers. A pastor sets the
example by shepherding a commander. A commander, in turn, shepherds the directors, who shepherd
leaders. A shepherding pastor equips and motivates leaders and models Christ-like leadership. Aspects
of this role are the following:
 Encourage spiritual growth through example and accountability
 Motivate volunteers through vision casting and team building
 Provide opportunities to help key volunteers to grow spiritually and serve well
 Assist leaders in recruiting volunteers using biblical principles
 Ensure volunteer screening for children’s safety
Administrative overseer
A pastor must ensure all church ministries operate smoothly and maintain unity with one another.
In this role a pastor would be responsible for the following:
V.08.18.14
6
 Guide the commander to create club policies consistent with church policies.
 Provide input to the commander regarding Awana ministry goals
 Ensure the Awana ministry fits into the church’s philosophy of children’s and youth ministry
 Ensure the Awana ministry calendar coordinates with other ministry calendars in the church
 Approve the Awana ministry budget
Communication facilitator
A pastor is the communication link between a church’s leadership team, church staff and Awana
commander. A pastor also communicates to the congregation regarding the importance Awana clubs
play in a church’s children’s and youth ministry.
Role responsibilities include the following:
 Offer praise and prayer needs of the Awana ministry to the congregation
 Deliver Large Group Time message on occasion
 Communicate with parents regarding the importance of teaching their children spiritual lessons
and values
 Share church needs with the local Awana missionary
COMMANDAR ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
An Awana commander, under the leadership of a pastor, oversees the Awana ministry in his or her
church. He or she provides direction, enthusiasm, leadership and support for Awana directors, leaders,
clubbers and parents. He or she, along with the pastor, is the communication link between the church
staff and the Awana ministry.
Qualifications
An Awana commander must demonstrate the following:
 Trust in Jesus Christ as his or her personal Savior
 Growth in his or her relationship with Jesus Christ
 Passion for children and youth coming to know, love and serve our Lord Jesus Christ
 Leadership abilities
 Effective communication skills in a large group setting and one-on-one
Responsibilities
A commander is responsible for the overall club operation in a local church. He or she has the lead
influence over a club’s passion, commitment and accuracy in evangelizing and discipling children and
youth. He or she will perform the following duties and responsibilities:
 Pray for your Awana leadership.
 Provide job descriptions for all workers, including desired character requirements (church
attendance, service, etc.).
 Work through the Rorheim Institute Bible-BASED series.
 Plan service opportunities outside of club for leaders
 Ensure that the gospel is presented regularly, accurately and clearly
 Communicate passion and vision to Awana leaders, parents, church leadership and the
congregation
 Communicate ministry needs to church staff and request resources, facilities and equipment to
support the ministry
 Work with church staff to help achieve evangelism and discipleship goals of the church
V.08.18.14
7
 Work with church staff to integrate the Awana ministry with other ministries
Shepherd
The success of an Awana ministry depends largely on a commander’s ability to recruit and shepherd
volunteers. A commander sets an example by shepherding directors who, in turn, shepherd leaders.
Shepherding is Christ-like leadership that involves motivating, developing, recruiting and training.
A shepherd is responsible to do the following:
 Regularly practice disciplines of Christian living to ensure a growing, personal relationship with
Jesus Christ
 Encourage spiritual growth in others
 Motivate volunteers through vision casting, recognition and team building
 Provide training opportunities for leaders to grow spiritually and serve excellently
 Recruit and select volunteers using biblical principles
 Develop leaders to assume greater ministry responsibilities
 Direct compliance with a church’s child protection policies and procedures
Administrator
A commander oversees administrative functions to ensure clubs run smoothly. While some tasks may
be delegated, a commander ultimately is accountable to a church’s staff for the Awana ministry.
A commander must do or ensure the following administrative responsibilities:
 Establish, communicate and implement administrative club policies
 Complete and submit Awana annual registration renewal paperwork
 Prepare budgets and assure good stewardship within a church’s Awana clubs
 Coordinate club calendars and integrate them with a church’s calendar
 Schedule club night speakers
 Plan and promote leadership dedication ceremony and the award program
Leader
A commander must lead his team to success.
Leadership is required in the following ways:
Establish annual ministry goals using the Ten Standards of Excellence (Appendix “A”)
1) We reach boys and girls with the gospel of Christ and train them to serve Him.
2) We recruit, train and motivate leaders to serve the local church.
3) We use positive discipline and maintain order throughout the entire club meeting.
4) We attract children with games and activities.
5) We encourage memorization, understanding and application of Scripture.
6) We use the elements of Large Group Time effectively.
7) We motivate children through incentives.
8) We manage God’s resources with faithfulness and integrity.
9) We minister to parents and family members.
10) We magnify the impact of our church’s ministry through cooperation with the national Awana ministry.
Oversee implementation of the Ten Standards of Excellence
Assess clubs performance to help club leadership improve its performance and club operation
Pray for clubbers, leaders and parents on a regular basis, and encourage all leaders to do the same
Discipline clubbers
Communicator
A commander is the main communication link between a church’s staff and club leadership. He or she
also communicates with clubbers, parents, community members and the local Awana missionary.
Some responsibilities within this role are:
V.08.18.14
8
 Promote and publicize local, regional and national Awana events and ministry opportunities and
coordinate club participation in these events
 Promote and publicize the Awana club ministry to the church and community to generate
awareness and increase participation
 Meet with church staff to report praise and prayer needs
 Speak at club occasionally
CLUB COORDINATOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
An Awana club coordinator’s role is to support leaders, directors, commanders, children, parents and the
church through organization. He or she maintains records about clubbers attendance and achievement,
provides information for parents and is aware of inventory needs.
Qualifications
An Awana club coordinator needs to be qualified in the following ways:
 Have trusted Jesus Christ as his or her personal Savior
 Be growing in his or her relationship with the Lord
 Display solid organizational skills
 Communicate well with others
Responsibilities
The Awana club coordinator is an employee of the church with duties of:
 Combining weekly clubber records into a church database to include attendance and Awana
Buck accounts
 Monitoring upcoming weekly/monthly/yearly activities
 Placing “work orders” through the church for setup needs
 Design and placing orders through the church for paper flyer information to be distributed to the
clubbers of upcoming activities
 Secure use of additional locations within the church for “special projects/events”
 Ordering material and supplies for special projects/events
 Support all of the Awana leadership including the children’s pastor
 Ordering inventory for the Awana store
 Monitoring inventory and ordering Awana based training/handbook/awards material
 At the close of “Store Night” each withdrawal slip will be returned to the club coordinator for
database updating
 Verify each clubber’s attendance by checking for two or fewer absences per semester. If the
parents send a note explaining the absence, the absence will be excused and will not count in the
two or fewer absence rule
 Month End Preparation include, if Clubber-of-the-Month awards are given, accumulation of data
for the awards and ordering the awards
 Year End Preparations include the accumulation of data for awards given at the Year-End Award
Ceremony and ordering the awards
V.08.18.14
9
DIRECTOR ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
An Awana director oversees one club program. He or she provides guidance and direction to leaders
under his/her leadership. A director ensures integration of the clubs with other Awana clubs and church
ministries.
Qualifications
 Have trusted in Jesus Christ as his or her personal Savior
 Be in a growing relationship with Christ
 Passion for children and youth coming to know, love and serve Jesus
 Demonstrate leadership abilities
 Communicate effectively one-on-one as well as to large groups
Responsibilities
A club Director is responsible for the overall direction of their club, selecting clubbers for each color
team, assuring that each clubber is visited and taking an interest in each clubbers progress. Taking an
interest in a clubber’s progress will encourage that clubber. Directors must be aware of disciplinary
issues that may arise. Directors need to be at club no later than 4:50 p.m. to prepare for club. Typically
a director’s responsibilities fall into four roles:
Leader
A director, with the support of a commander, leads his or her club leaders to care for children so they
can come to know, love and serve the Lord Jesus Christ.
Leadership responsibilities include the following:
 Work to achieve individual club goals
 Evaluate club to measure goals achievement
 Maintain discipline
 Conduct regular leader meetings centered on Scripture
 Work with the commander to solve problems
 Model Christ-like leadership
Administrator
A director is responsible for week-to-week operations of an individual club. He or she has the greatest
influence on the overall success of how a club functions.
A director must be able to do the following:
 Work with the commander to ensure club activities integrate with other club and church
activities
 Plan club theme nights and organize the club calendar
 Enforce compliance with church and club policy, including child protection standards of conduct
 Ensure accurate club records
 Oversee check-in and checkout procedures
 Manage club supply inventory
 Implement Ten Standards of Excellence as directed by church staff or commander
 Work with the commander to complete annual club budget
 Ensure necessary equipment availability
 Recruit Large Group Time speakers
 Know the contents of the handbooks in order to provide clubbers needed information
V.08.18.14
10
Shepherd
Another responsibility of a director is to shepherd his or her leaders and help transform them from
mechanical leaders into spiritual leaders. Shepherding also is a necessary component of sustaining
volunteers in a ministry.
In a shepherding role, directors must be able to:
 Recruit leaders
 Motivate leaders
 Pray with and for leaders and clubbers
 Assist leaders in their efforts to communicate the gospel to clubbers and parents
 Assist leaders during Handbook Time
 Establish and maintain ongoing leader training
Communicator
The most visible responsibility of a director is communication. Connecting with leaders and clubbers’
parents is a vital part of a director’s responsibility.
Some responsibilities are:
 Communicate with parents regarding club events, policies and activities
 Communicate with leaders about local, regional and national events
 Facilitate Large Group Time and emcee activities
 Distribute awards to clubbers
 Encourage clubbers during all segments of a club night
 Participate in worship time with clubbers
 Share the gospel
 Ensure promotion and publicity to the church and community
 Motivate leaders and clubbers
GAME DIRECTOR, ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
A game director’s role is to execute Game Time. Within that role a game director has several
responsibilities. A game director bears a significant responsibility because Game Time is a primary
reason many clubbers come and return to club. Children have a great spirit for fun and the game
director is the hero of fun in an Awana ministry. If Game Time is fun, kids will come week after week
and be exposed to the gospel of Jesus Christ.
Qualifications
Game directors must meet the following qualifications:
 Have trusted in Jesus Christ as his or her personal Savior
 Be growing in his or her relationship with Jesus Christ
 Express enthusiasm in his or her role
 Demonstrate good communication skills with leaders and clubbers
Responsibilities
After prayer, planning is a game director’s number-one priority. Whether a club has five or 500
children, games cannot be spontaneous and unstructured without resulting in chaos and tears.
Planning includes the following:
 Choose age-appropriate games
 Choose a variety of games
V.08.18.14
11
 Know and be able to provide clear instructions
 Prepare equipment
 Support club themes and activities when possible
 Implementing Games
An exciting Game Time is a hallmark of Awana. Simple, fast moving games make Game Time fun for
everyone. A good rule of thumb is not to play a game that takes longer to explain than it does to play.
Game director responsibilities are:
 Ensure necessary equipment is available
 Communicate and demonstrate game rules to leaders and clubbers
 Stagger games so everyone has a chance to excel
 Maintain proper discipline
 Model good sportsmanship
 Lead games
 Maintain equipment
 Request equipment purchases
 Coaching
Involving clubbers in local and regional Awana events is a great way to expose kids to other Awana
clubbers. It also can be a tremendous team building activity within a club and helps identify future
leaders.
 Responsibilities include:
 Coordinate with commander and directors
 Prepare clubbers for competition
 Attend regional coaches meetings
 Help commander and directors choose coaches
INDIVIDUAL CLUB SECRETARY ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
An individual club secretary’s role is to support leaders, directors, commanders, children, parents and
the church through organization. He or she maintains records about clubbers attendance and
achievement, provides information for parents and is aware of inventory needs.
Qualifications
A club secretary needs to be qualified in the following ways:
 Have trusted Jesus Christ as his or her personal Savior
 Be growing in his or her relationship with the Lord
 Display solid organizational skills
 Communicate well with others
Responsibilities
Club secretaries may help in the following ways or during:
 Ensure visitor registration cards are completed
 Notify the Director of first time visitors
 A parent/guardian information packet is provided to the p/g or clubber
 Prepare a nightly awards list for each clubber for the director
 Subtotal clubbers check-in bucks
 Indicate on the Attendance sheet, nightly bucks earned (Green, Blue, Yellow & Red attendance sheets)
 On “Store Night” a withdrawal slip is prepared and given to each clubber
V.08.18.14
12
 At the close of “Store Night” each withdrawal slip will be returned to the club coordinator for database
updating
Opening or Flag ceremony
 Greet clubbers by name
 Check in individual clubbers and leaders
 Participate in pre-club and opening ceremony activities
 Discipline clubbers
 Promote sells of all handbooks and uniforms
Council or Large Group Time
 Support directors and leaders as needed
 Counsel clubbers who respond to invitations
Handbook Time during this time leaders should:
 Subtotal clubbers check-in points.
 Transfer clubbers sections to attendance sheets.
 Total points and shares, keeping a running total of shares to be given out each store night.
 Inform Director who is to receive awards. Write the clubbers name and awards earned on a sheet
of paper.
Game Time
 Support the game director
 Prepare a nightly awards list for each clubber
Leading a clubber to Christ
 Be prepared to share their testimony
 Be able to share the gospel in age-appropriate language
 Look for opportunities to explain the gospel and invite clubbers to trust in Jesus
LEADER ROLE, QUALIFICATIONS AND RESPONSIBILITIES
Role
A leader has one main role – to lead clubbers, he or she is a clubber’s main Awana contact. Leaders
specifically are responsible to lead clubbers in Handbook Time. Leaders also are in leadership roles
during the other club segments. These adults have the greatest opportunity and responsibility to affect
lives of children for eternity.
Qualifications
A leader needs to be qualified in the following ways:
 Has trusted in Jesus Christ as his or her personal Savior
 Be growing in relationship with Christ
 Be walking with the Lord
 Demonstrate an attitude that is attractive to kids
 Be an active and faithful member of FBC Jax for a minimum of six months
Responsibilities
Leaders may help in the following ways during:
Opening or Flag ceremony
 Assist with check-in.
 Greet clubbers by name.
 Participate in pre-club and opening ceremony activities.
 Discipline clubbers.
V.08.18.14
13
Council or Large Group Time
 Participate in large group activities.
 Discipline clubbers.
 Assist director as needed.
 Counsel clubbers who respond to invitations
Handbook Time during this time leaders should:
 Pray with the children
 Teach spiritual truths
 Pass sections
 Enforce standards to pass sections
 Maintain discipline
 Keep records
Game Time
 Organize teams and maintain order
 Support the game director
 Ensure clubber participation
 Model good sportsmanship
Leading a clubber to Christ
 Be prepared to share their testimony
 Be able to share the gospel in age-appropriate language
 Look for opportunities to explain the gospel and invite clubbers to trust in Jesus
Common sense guidelines:
 The first response in the face of a situation tells so much about a leader. React positively, even
in negative situations.
 Be careful not to be physically affectionate with clubbers.
 Be loving and consistent, yet firm.
 Avoid empty threats. Always follow through.
 Never manhandle or yell at a clubber.
 Pray daily for your clubbers.
LEADERS-IN-TRAINING
Teenagers in 7th through 12th grades may work in AWANA only; with the permission of their
parents, Commander, and the club Director they will be working with, and if the parent is a
Director/Leader who serves from 4:45pm to the end of the evening service every Sunday night. The
Commander must be notified of all teen workers who come to the club. Each L.I.T. must understand
their responsibilities to be willing to work in any capacity deemed necessary by the Director of the club
they are working in. If a L.I.T. wants to horseplay and cut up with friends, we will not be able to use
that young person in the club. It is very important for them to come with a willing attitude and desire to
work with the clubbers.
V.08.18.14
14
TYPICAL MEETING
CHECK-IN/REGISTRATION
Pre-Flag ceremony all clubbers and visitors check-in on the 4th floor adjacent to the Playhouse Theater.
Children, in all grades, will be received no earlier than 4:45pm.
After dismissal from the Playhouse Theater, check-in and registration is moved to individual club
location:
Opening Ceremony (All Grades)
Play House Theater, 4th Floor
Sparks 1 (1st grade)
Circus Room, 2nd floor
Sparks 2 (2nd grade)
Underwater Room, 2nd floor
Truth & Training (3rd & 4th grade girls)
Pizza Room, 3rd floor
Truth & Training (3rd & 4th grade boys)
Arcade Room, 3rd floor
Truth & Training (5th grade girls)
Extreme Room, 4th floor
Truth & Training (5th grade boys)
Extreme Room, 4th floor
At check-in, bucks are awarded for clubbers achieving club standards.
Visitor forms are filled out
OPENING OR FLAG CEREMONY
Opening ceremony is used to begin club. During this time, the pledges to the flags and prayer are said.
All Directors and leaders need to be present in opening ceremony. Directors and leaders are responsible
for making sure the children are seated and ready to begin at 5:00 p.m. No hats will be worn during this
time or at any other time during club, unless specified for a special occasion.
Order of events:
Call the club to order (use the five-count). Perform pledges to American Flag, then the AWANA flag.
Commands used are
Attention (stand straight with hands at sides),
Present Colors (flags are brought to center of the room),
Right Hand Salute (place right hand over heart),
V.08.18.14
15
Pledges* (recite pledges),
Order Arms (hands back at sides),
Post Colors (return flags to their stand), and
Stand at Ease.
*Pledge to the American Flag
“I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all.”
*Pledge to the Awana Flag
I pledge allegiance to the Awana flag, which stands for the Awana clubs, whose goal is to reach boys and girls
with the gospel of Christ and train them to serve Him.”
Prayer
Announcements
Dismissal to assigned clubs
Once the club is in its assigned area, Clubbers are not allowed outside the rotunda unless accompanied
by Awana leadership or parent/guardian with an ID badge. Obviously after club dismissal this does not
apply to those clubbers allowed to “meet” their parent/guardian.
AWANA GAME TIME
AWANA game time, although not spiritually important, is probably the key for attracting and
keeping UNSAVED children in our club. The Bible commands, “Let all things be done decently and in
order” (I Corinthians 14:40). Game Time should be done with as much prayer and preparation as the
other club segments. The success of Game Time is dependent on the clubs leadership. The Game
Director, or one of his assistants, is responsible for choosing and running the games. The first half of the
year emphasis is placed on mastering Olympic and Sparks-A-Rama games. The Game Director controls
the circle and has final say on who wins a given race. The Leaders are responsible for controlling their
color line and choosing which clubbers participate in which event. In addition to cheering for their
team, leaders should also help the Game Director judge the results of the games and be willing to
provide assistance for any clubber who needs help.
The Game Director should announce the next game, give any instructions (such as how many
laps, which direction, etc.) as needed and start the game. After the game is finished, he should award
points for 1st, 2nd, and 3rd place and any bonus points such as the team who cheers the best, clubber who
does a difficult game correctly (if other clubbers don’t) or team who settles down the quickest after the
game is finished. Bonus points will not be given out for every game; giving them out occasionally is
more effective.
The Game Director, in cooperation with the Leaders, keeps the clubbers under control. Game
Time runs smoother and quicker when the clubbers remain quiet between each game. The Game
Director uses the five-count to maintain control.
It may be necessary to discipline a team by deducting points. This means of discipline should
always be the last resort. If deducting points becomes necessary because of an unruly or uncooperative
team, the Game Director and the line leaders have failed to maintain control in most cases. For extreme
V.08.18.14
16
discipline problems, clubbers should be taken to their club director who may sit the clubber out of Game
Time on that particular night. The Commander needs to be informed of any incident during Game
Time. Do not use suspension or other major punishment as leverage over the clubber. The Game
Director and Commander will back up the leaders. Only warn clubbers of punishment that you are
permitted to give out. One unacceptable example would be, “If you don’t stop, I’m not going to let you
come back to Club.” Instead say, “You now have a one-count. If you continue to disobey, you will get
a two-count. Once you get a three-count, you have to go and see the Commander. Line Leaders are the
keys to the success of Game Time. If, for some reason, you must step out of the Game Room, please
ask the score keeper, other leader or the Director to watch the team. Never leave a team unsupervised.
Room control is maintained when leaders are on their color line and attentive to the game and
instructions of the Game Director.
All leaders, except the Club Directors and the Club Secretaries, should have a team color and be
in the game room during Game Time. After each game, the Leader should quiet their team down and
prepare them for the next game while the Game Director awards points for the previous game.
Encourage the clubbers to cheer for their team during each game.
Leaders should never argue with the Game Directors in front of the clubbers. Remember, Game
Directors are human and can make mistakes too. If you feel the Game Director is wrong, talk to him
quietly and then abide by his decision. If the questionable decision remains the same, don’t complain to
the clubbers, but quietly explain the Game Director saw it differently. Good sportsmanship is required
of the clubbers and leaders. While trying to win is an important motivation for the clubbers, never
“stack the deck” for a race. Give every clubber an opportunity to participate. No clubber should play a
second time before every clubber has a chance to play one.
The Bible tells us: “Whatsoever thy hand findeth to do, do it with thy might” (Ecclesiastes
9:10a). To have the best Game Time possible, it is important for everyone to do their job and to do it
with all their might. An effective Game Time will keep kids coming to AWANA, and give leaders an
increased opportunity to present the Gospel and disciple the children.
Once the club is in its assigned area, Clubbers are not allowed outside the rotunda unless accompanied
by Awana leadership or parent/guardian with an ID badge. Obviously after club dismissal this does not
apply to those clubbers allowed to “meet” their parent/guardian.
General dismissal is announced via the club walkie-talkie at the end of church. Twenty minutes after
church dismissal, ALL remaining clubbers should be moved to the Underwater Room for pickup. That’s
on the 3rd floor behind the Moses display.
HANDBOOK TIME
Generally, there are three types of learners: An aggressive learner, an average plodder, and a
potential problem. The aggressive learner is a whiz who memorizes easily. Make this child’s AWANA
sections more challenging by reducing the helps per section. The average plodder is the child who is
consistently trying his best to memorize. He needs the two helps per section. The potential problem
clubber requires extra help and attention during Handbook Time. This child needs you to love him as
he is. Added leader interest and encouragement can change a problem clubber into an average clubber.
Handbook time guidelines:
V.08.18.14
17
 Entrance tests do not have to be done in order.
 All scripture must be recited word perfect with Bible reference.
 All sections in the handbook are to be completed in order. The exception to this is the Missionary
and Visitor section.
 Allow only two helps per section, not per verse. Many sections have several verses. Please keep
in mind that a section constitutes the clubber saying all the verses in one sitting.
 Teach while listening to sections. See if the clubber understands what they recite, time
permitting.
 Every section must be properly documented in the handbook and on the one-year record cards.
 Check the section prior to the one being said to ensure that the clubber is going through his or
her handbook in order.
 No more than two sections may be recited per sitting. As time permits, return to those
aggressive learners and continue with them. All the clubbers need an opportunity to say
something not only those who can handle several sections.
 Leaders do not sign off your own children’s sections.
 Leaders are encouraged to work through the handbooks. It is suggested that you work in the
book from the club you are in.
 Mark sections completed on the record card. Be sure date & year are noted on the record card.
Once the club is in its assigned area, Clubbers are not allowed outside the rotunda unless accompanied
by Awana leadership or parent/guardian with an ID badge. Obviously after club dismissal this does not
apply to those clubbers allowed to “meet” their parent/guardian.
General dismissal is announced via the club walkie-talkie at the end of church. Twenty minutes after
church dismissal, ALL remaining clubbers should be moved to the Underwater Room for pickup. That’s
on the 3rd floor behind the Moses display.
COUNCIL TIME
Council Time consists of singing, prayer, special announcements and Council time message.
Prepare the clubbers for Council time with a prayer time. A suggested format is setting in an intimate
group configuration, such as a circle/square. Reinforce the clubs announcements from the opening
ceremony. Then ask for individual prayer request. Encourage a clubber to lead the prayer. Council
Time is the part of the club in which the clubbers are taught Bible truths and challenged to make a
decision for the Lord (salvation, dedication, etc.). Leaders and Directors need to be in their respective
Council Time.
Once the club is in its assigned area, Clubbers are not allowed outside the rotunda unless accompanied
by Awana leadership or parent/guardian with an ID badge. Obviously after club dismissal this does not
apply to those clubbers allowed to “meet” their parent/guardian.
General dismissal is announced via the club walkie-talkie at the end of church. Twenty minutes after
church dismissal, ALL remaining clubbers should be moved to the Underwater Room for pickup. That’s
on the 3rd floor behind the Moses display.
V.08.18.14
18
AWARDS/POINTS/BUCKS/STORE
AWARDS
Handbook Awards
Every clubber receives handbook awards as they earn them. Handbook plaques, trophies, and
other major awards will be saved and presented at the year-end program. Clubbers can receive various
other awards throughout the year.
Achievement Awards
There are various achievement awards for completed activities during the club meetings.
Examples are Section Completion, Special Certificates, Uniform Inspection, Participation, etc...
Attendance Awards
Attendance Awards are given on a four semesters, two month program for Awana and Sunday
School faithfulness. The semesters consist of August & September, October & November, January &
February and March & April.
One absence per semester is allowed to receive the attendance award. If a parent sends a note
explaining the absence, then the absence will not count towards the one absence rule. Directors and
leaders will not ask for any notes; it is the responsibility of the parent to provide this information. It is
vitally important to reward faithful club attendance. The Sunday school attendance award is for
clubbers who have not missed more than two Sunday school days at any church, including Catholic.
Attendance awards are given through-out the year and at the year-end Award Night Ceremony
Clubbers of the Month
COM awards recognize the best overall clubbers. Monthly point totals combined with overall
conduct, consistent handbook work, attitude, and sportsmanship determine the COM. Once a clubber
has earned the COM award, they are ineligible the next month to win the award.
Clubbers of the Year
At the end of the year, each grade will award a Clubber of the Year and Award of Merit winner
(runner up). These children will receive a trophy at the award program. . The director and leaders will
vote on the Clubber of the Year. These (correctly spelled) names must be turned in to the club
coordinator after the club.
POINTS
Points can be given for team efforts to determine nightly winners. Each clubber on a winning
team receives an Awana Buck
BUCKS
Bucks are used as incentives for team and individual performance or participation
The Club Secretary will indicate on the Attendance sheet, nightly bucks earned (Green, Blue, Yellow &
Red attendance sheets)
On “Store Night” the Club Secretary will prepare a withdrawal slip and give to each clubber
This “withdrawal slip” balance maybe used to redeem store items
At the close of “Store Night” each withdrawal slip will be returned to the club coordinator for database
updating
Buck accounts will run from August through November and again from January through April.
 One buck is earned by a clubber who wears his/her uniform properly at check in
 One buck for the clubber who brings their handbook and Bible to club
V.08.18.14
19
 One buck will be given per section signed off in the Handbook.
 Five bucks awarded for bringing a first time guest that is age appropriate, non church member.
 One buck awarded for participation in Theme Nights.
 One buck maybe given for above or exceptional behavior as deemed by leadership
AWANA buck are redeemed for items in the AWANA store
AWANA STORE
Clubbers spend their earned AWANA bucks at the store. Depending on the Church calendar and
scheduled “off nights” there should be one “store night” per month.
On “Store Night”
 3rd/4th/5th grade after saying sections may come to the store with leadership to redeem bucks.
 1st and 2nd graders may to the store after club dismissal, with parent or guardian.
 The dates for the store are included in the calendar and will included in the announcements
CLUB POLICYS/EXPENCES/ DISCIPLINE
CLUB POLICYS
A Start Zone Booklet or Entrance Booklet is given to each clubber. This booklet contains
general information and material to be memorized. Once a clubber passes the requirements of the
entrance booklet, they are eligible to become an official member of the AWANA club and purchase a
handbook and uniform shirt/vest.
The Handbook contains scripture to be memorized and lessons to be learned for earning awards.
By studying at home and attending club regularly, each clubber should be able to finish one handbook
per year. Handbooks are purchased st the Giggle Store location. To purchase a handbook the clubber
needs to bring a note from his/her leader stating the clubber is eligible for the next handbook. Clubbers
are not allowed to advance grades in Handbooks
Make sure your clubber’s name is in his/her handbook. Encourage your clubber to always bring his/her
handbook and Bible to club! Most clubbers will need assistance with their handbooks. Take a look at
the scriptures and assignments.
Use only pencils when marking in Loaner Start Zone, Entrance or Handbooks.
The Uniform T-shirt/vest is critical to the entire program. Clubbers must be on time and ready
to begin promptly at 5:00 p.m.
 Clubbers must wear their uniform properly, and bring their handbook and Bible to club each
week.
 Clubbers should say at least one section per club night. In order to finish their handbook in one
club year, they must say two sections per night.
 Don’t bring any food, candy, gum, or drinks to club.
 Clubbers are expected to obey and respect the leadership over them.
 Keep your hands to yourself. Fighting, picking on, or bullying other clubbers is a zero tolerance
issue.
 Don’t wear immodest or revealing clothing. Distasteful pictures or slogans will not be allowed.
Wearing shorts is discouraged due to the possibility of getting scraped knees during game time.
 Hats will not be worn inside the buildings (unless a special hat night has been instituted by the
Commander).
Sparks
 Tennis shoes or enclosed shoes must be worn in order to participate in game time.
Truth & Training
V.08.18.14
20




Tennis shoes must be worn in order to participate in game time.
Tennis shoes with wheels are not allowed in game time.
Tennis shoes with wheels removed are allowed in game time.
Clubbers are not allowed to leave the club early, unless their parent comes to get them or written
permission for the clubber to leave on their own has been provided ahead of time to the Club
Director.
 Clubbers are not to bring items that would distract other clubbers.
(Please remember: Be careful not to be physically affectionate with clubbers. Female leaders are the
only people who can attend to a female clubber’s needs.)
CLUB EXPENSES
Sparks
Truth & Training
Handbook and Uniform:
Vest
Handbook
Handbook
Bag
Extra Credit
Cards
$20.00
$12.00
$7.00
T-Shirt
Handbook
Additional Items available for Purchase:
Drawstring
Backpack
$20.00
$12.00
$7.00
$10.00
Replacement Items:
Handbook
Jewels
Patches
Wings
$12.00
$1.00
$1.00
$2.00
Handbook
Award Bar Pin
Award Bones
$12.00
$2.00
$1.00
When clubbers no longer need their uniforms, they may donate it back to the Club. In turn the
recycled uniform will be offered at a discount to clubbers in need
A program has been established allowing a clubber to pay $5.00 each week until the uniform is paid in
full.
When meeting with parents discuss the importance of the uniform, how it is so essential to club
and why it makes a huge difference to the child’s success
NO CHILD WILL BE DEPRIVED OF PARTICIPATION DUE TO COST
CLUB DISCIPLINE
Maintaining club control is very important. We become ineffective once the clubbers get out of
control. The three and five-count are tools we use.
The three-count is used for the individual clubber. This is done by getting a one-, two-, and finally a
three-count for each deliberate offense. Here are some general guide lines for using the three-count:
 1-count
Inform Director
 2-count
Go to the Director.
V.08.18.14
21
 3-count
Go to the Commander
.On the third count, the Director will remove the child from the club and take him or her to the “Giggles
Store” area. The Commander must be told of the offense. He will make the final determination as to
whether the child will continue to participate in the club for that night and in future meetings.
Group control is maintained by using a five-count. Upon starting the count, the group must come to
order. Do not wait for them to quiet down after the fifth count. Clubbers must be quiet and attentive
before the five-count is finished. After the 2nd three count, the clubber must have a parent or guardian
for the next club night.
PERSONAL WORK WITH CHILDREN
CHILDREN
NEVER be one-on-one alone with a clubber.
The following acrostic may help in pointing out some of the things to watch out for when dealing with
small children about their precious souls:
 Convey warmth and love
 Have a sincere love
 Inquire
 Limit your vocabulary
 Declare terms
 Relate concisely
 Encourage prayer
 Nail down salvation steps
V.08.18.14
22
GOSPEL WHEEL
The Gospel Wheel was designed to be a useful tool for presenting the gospel. You do not have
to use an outline. Just start at any entry point, and let the Holy Spirit use the Word to lead a person to
faith in Christ.
V.08.18.14
23
Character of Man
Romans 3:23 (NKJV)
23 for all have sinned and fall short of the glory of God,
Romans 6:23 (NKJV)
23 For the wages of sin is death, but the gift of God is eternal life in Christ Jesus our Lord.
Character of God
Rev 4:8b (NKJV)
8b….
"Holy, holy, holy, Lord God Almighty, Who was and is and is to come!"
John 3:16 (NKJV)
16 For God so loved the world that He gave His only begotten Son, that whoever believes in Him
should not perish but have everlasting life.
Action of the Cross
Romans 5:8 (NKJV)
8 But God demonstrates His own love toward us, in that while we were still sinners, Christ died
for us.
Action of Trust
Acts 16:30-31 (NKJV)
31 So they said, "Believe on the Lord Jesus Christ, and you will be saved, you and your
household."
Center of the Gospel [Suffering & Resurrection]
1 Cor 15:3-4 (NKJV)
3 For I delivered to you first of all that which I also received: that Christ died for our sins
according to the Scriptures, 4 and that He was buried, and that He rose again the third day according to
the Scriptures,
V.08.18.14
24
CHILD PROTECTION POLICY
PROTECTING OUR CHILDREN
Matt 18:5-14 (NKJV)
5
Whoever receives one little child like this in My name receives Me. 6 "But whoever
causes one of these little ones who believe in Me to sin, it would be better for him if a
millstone were hung around his neck, and he were drowned in the depth of the sea. 7 Woe
to the world because of offenses! For offenses must come, but woe to that man by whom
the offense comes! 8 If your hand or foot causes you to sin, cut it off and cast it from you.
It is better for you to enter into life lame or maimed, rather than having two hands or two
feet, to be cast into the everlasting fire. 9 And if your eye causes you to sin, pluck it out
and cast it from you. It is better for you to enter into life with one eye, rather than having
two eyes, to be cast into hell fire. 10 "Take heed that you do not despise one of these little
ones, for I say to you that in heaven their angels always see the face of My Father who is
in heaven. 11 For the Son of Man has come to save that which was lost. 12 What do you
think? If a man has a hundred sheep, and one of them goes astray, does he not leave the
ninety-nine and go to the mountains to seek the one that is straying? 13 And if he should
find it, assuredly, I say to you, he rejoices more over that sheep than over the ninety-nine
that did not go astray. 14 Even so it is not the will of your Father who is in heaven that one
of these little ones should perish.
STATISTICS
[Source for statistics is Child-Protection for Churches FBC Handbook 08.09.13]








1 in 3 girls will be a victim of sexual abuse
1 in 7 boys will be a victim of sexual abuse
90% of sexually abused children know or trust the abuser
Men who molest girls will have 52 victims before prosecution
Men who molest boys will have 150 victims before prosecution
Fewer than 15% of abusers are prosecuted
66% of children don’t tell anyone until they are adult – usually over 30 years old
Only 1 in 3 churches screen workers who have access to children
MANDATORY SCREENING PROCESS
[Source for Process is Child-Protection for Churches FBC Handbook 08.09.13]
[Source of Sexual Misconduct Policy, card & forms, is FBC Jax, HR 09.20.10]
A package of information, forms and a pre-addressed envelope will be given to the candidate at the
beginning of the screening process. After the information has been reviewed by the candidate; the card
and forms filled out, seal the envelope, then place it in the IMS box located near the elevators on the 2nd
floor of the Children’s Building. The sealed envelope will be received by FBC Jax HR and forwarded to
Pastor Chad Smith for processing.
V.08.18.14
25
Six Month Rule
All AWANA volunteers must have regularly attended Sunday School and be members of FBC Jax for at
least six months. The purpose of this rule is to prevent predators from gaining access to potential
victims.
Written Application
Requiring a written application for AWANA volunteers serves the same purpose as it does for paid
church employees. The purpose of the application is to document the selection process and to be able to
demonstrate that FBC Jax met the test of reasonable care. The Primary Screening Form for Children or
Youth Work (PSFCYW), filled out by the applicant, is equivalent to a written application. On the
PSFCYW include information on at least two FBC Jax members as professional/personal references.
Background Check
All Awana volunteers must under-go a background check conducted through the church before initial
assignment and each two years thereafter. The initial check is performed by forms available from the
Awana, Commander or Children’s Pastor. The Request for Criminal Records Check and Authorization
form authorizes the release of information associated with a background check. Either associated with
or in addition to, a verification check is made with the Florida Department of Law Enforcement Sexual
Predator site.
Reference Check
It is not sufficient to list only parents of children the potential AWANA volunteer may work with.
Some predators work at grooming the parents of potential victims. The references should include other
adults. Contacting the references maybe in person, mail or phone, just ensure documentation of contact
and results are maintained. Documentation of the reference contacts will be made on a Reference
Contact Form – Confidential form and retained in a specific folder designated for each candidate.
After the Background check is complete and the References contacted, the applicants name will be
presented to the FBC Jax Staff for final approval.
Sexual Misconduct Policy With Agreement Card
A copy of the FBC Jax Sexual Misconduct Policy is provided for the applicant and must be read in its
entirety and the Acknowledgement Card signed and returned with the other forms.
Personal Interview
All applicants for working as an AWANA volunteer must be personally interviewed by the FBC Jax
Children’s Minister before initial assignment. This is permitted any time convenient during the
screening process. This interview provides an opportunity to review FBC Jax’s policies and procedures
for working in AWANA.
V.08.18.14
26
SUPERVISION PROCEDURES
[Source for Procedures is Child-Protection for Churches FBC Handbook 08.09.13]
Two Adult Rule
 At least two unrelated adult workers must supervise each room, vehicle or enclosed space for an
activity involving children and students during church activities, even if only one or two children
need supervision.
 During AWANA Handbook time this may require combining teams to meet the requirement
 One adult is never to be left alone with one minor. A husband and wife working the same room
will be considered as one adult.
 During AWANA activities if you are alone in an FBC Jax elevator and a child or teen enters the
elevator you should exit the elevator.
 One adult is never to be left alone with one minor.
Viewing With Windows Or Open Doors
 All reasonable effort will be made to place children & teens in rooms with view windows or
open doors.
 At no time will an adult meet with a child alone in any room.
 Rotunda doors are to be closed and locked. Rotunda doors maybe propped open during
dismissal or child pick-up time.
Watch for inappropriate physical behavior between children or teens.
If you see inappropriate behavior between children and teens remind them of the program rules,
then redirect their behavior.
If you see a child acting out sexually with another child or teen, respond as you would for any
other inappropriate behavior. Remind them that you like them but what they are doing is not
OK.
If you see OVERT SEXUAL BEHAVIOR OR BULLING – stop the behavior and report what you
have seen to the Child Protection Administrator.
Sleeping arrangements
 Never lie down with a child for any reason
 No child is to share a bed, blanket or sleeping bag with any other child or unrelated adult
 All children must ware pajamas – both top and a bottom.
Dressing/Undressing
 No adult should ever be undressed in front of an unrelated child
 No child should ever be undressed in the presence of an unrelated adult.
V.08.18.14
27
Bathroom Breaks
 One child in the bathroom at a time. This policy is to reduce the possibility of child-on-child
abuse.
 Monitor children from outside the bathroom within hearing distance.
 Utilize scheduled bathroom breaks
Overnight Activities
 All participants must have a written parental consent and a notarized medical release form.
 Lock-in activities require a 1:4 ratio of adults to children.
No Secrets
 Avoid using the word “secret”
 Use “special” or “surprise.
PHYSICAL CONTACT POLICY
[Source for Policy is Child-Protection for Churches FBC Handbook 08.09.13]
Prohibited Inappropriate Physical Contact
 Tickling
 Sitting a child older than toddler on your lap
 Hugs from front
 Wrestling
 Massages
 Laying down next to a child
 Touching a child’s genitals, breast or buttocks area
 Any touch that maybe misconstrued by a child or makes him/her feel uncomfortable
 Any game or activity that involves touching areas covered by a child’s bathing suit
 Prolonged permissible hugs.
Permissible Physical Contact Within Sight Of Others
 Shoulder to shoulder
 Side hug
 Arm around the shoulder hug
 Special handshakes like a hi-five
 Pat on the upper back or head
 Verbal praise & Recognition is preferred
Absolutely No Physical Discipline
Persistent Disruptive Behavior
 Notify the parents
 We are committed to working with children to find what they need in order to fully participate,
but not to the determinant of other children in the class.
No Verbal/Mental Abuse
No Dating
REPORTING PROCEDURES
[Source for Reporting Procedures is Child-Protection for Churches FBC Handbook 08.09.13]
V.08.18.14
28
 In the event of suspected, reported or discovered violation of the Child Protection Policy, the
employee or volunteer shall immediately notify the Child Protection Policy Administrator or in
the absence of the Child Protection Policy Administrator, the pastor.
 At FBC Jax the single source contact is Pastor Chad Smith.
 Additional details for reporting are found in the FBC Jax Sexual Misconduct Policy.
PICKUP PROCEDURE
All clubbers will receive a “hand stamp” indicating whether or not they have a permission slip
to leave without a guardian. If you have not filled out a permission slip, please see your child’s
AWANA Director
First graders are to be picked up in the Circus Room by a parent or guardian with a Guardian
ID badge. Twenty minutes after church dismissal, ALL clubbers will be moved to the Underwater Room
for pickup.
Second graders are to be picked up in the Underwater Room by a parent or guardian with a
Guardian ID badge.
Third, fourth and fifth graders will be dismissed to meet their parents only if we have a signed
permission slip. Twenty minutes after church dismissal, ALL clubbers will be moved to the Underwater
Room for pickup.
V.08.18.14
29
APPENDIX “A”
TEN STANDARDS OF EXCELLENCE
These are ten standards of a successful Awana children’s club. The characteristics illustrate a well run
club and can serve as a pattern for a church’s orientation and evaluation.
1. We reach boys and girls with the gospel of Christ and train them to serve Him.
2. We recruit, train and motivate leaders to serve the local church.
3. We use positive discipline and maintain order throughout the entire club meeting.
4. We attract children with games and activities.
5. We encourage memorization, understanding and application of Scripture.
6. We use the elements of Large Group Time effectively.
7. We motivate children through incentives.
8. We manage God’s resources with faithfulness and integrity.
9. We minister to parents and family members.
10. We magnify the impact of our church’s ministry through cooperation with the national
Awana ministry.
V.09.01.13
i
1. WE REACH BOYS AND GIRLS WITH THE GOSPEL OF CHRIST AND TRAIN THEM TO SERVE HIM.
Our prayer is that all children and youth throughout the world will come to know, love and serve the
Lord Jesus Christ. To realize this prayer, leadership of each Awana club must share the gospel with
clarity and urgency and model a godly life.
Clubs exhibit this standard by ensuring that:
A. All leaders are ready to present the gospel and are ready to lead a child to Christ according to
the standards set in the training materials.
B. Unsaved clubbers regularly have the opportunity to trust Christ as Savior.
C. In Large Group Time, there is clear, age appropriate teaching on the plan of salvation.
D. Leaders are prepared to use the Awana handbooks and versus to help clubbers understand the
plan of salvation.
E. Directors organize special promotional efforts to bring unsaved children into the club.
F. Clubbers and their parents hear a clear presentation of the gospel at all special events.
G. Directors set high standards and goals for leaders to establish and maintain relationships with
clubbers through home visit and other contacts. These steps are always taken with written
parental consent and according to the child protection policies of the church.
H. Leaders strive reflect Christ-like character in their lives.
I. Leaders know each child and help those with special needs.
J. Club leadership provides opportunities for children to put their faith into action.
V.09.01.13
ii
2. WE RECRUIT, TRAIN AND MOTIVATE LEADERS TO SERVE THE LOCAL CHURCH.
The effective operation of an Awana club will not only enhance a church’s outward ministry to its
community, but also introduce and promote the opportunity for individuals to serve the church
through leadership in Awana and other ministries. Serving in Awana fosters a strong commitment to
God, church, leaders and clubbers.
Clubs exhibit this standard by ensuring that:
A. Basic training is organized and all leaders achieve BT certification.
B. Leaders are encouraged and motivated to participate in leadership conferences.
C. Leaders continue to develop through advanced training.
D. Club leadership meets regularly to pray, plan and assign tasks.
E. Leaders are frequently challenged regarding the goals of Awana and the particular objects of
their club.
F. Everyone is motivated to set an example of punctuality and responsibility.
G. Directors recognize success, correct problems and encourage continual improvement.
H. Club leadership supports the activities of the local church as active members.
I. The commander or program director meets with the pastor regularly for reporting, planning
and evaluating the development of the club.
J. The pastor participates formally in a club activity at least once a year.
K. At least once a year the entire club makes a presentation to the church, celebrating what God
has done through the club.
L. Leaders and others who work with club are recognized and honored to encourage their
continued participation.
M. Leaders are screened during the recruiting process according to the church’s child protection
policies.
N. Leaders are trained in the child protection policies and practices of the church and actively
implement those policies and practices.
V.09.01.13
iii
3. WE USE POSITIVE DISCIPLINE AND MAINTAIN ORDER THROUGHOUT THE ENTIRE CLUB MEETING.
God is a God of order and we seek to reflect this part of His nature in Awana club meetings. A fun
and exciting yet orderly, atmosphere is the means to maximum impact in the life of a child and also
serves as a strong testimony to parents, neighbors and other community members.
Clubs exhibit this standard by ensuring that:
A. Clear and positive standards of behavior are established, communicated and applied.
B. A set schedule is established that provides an environment for positive behavior.
C. Both leaders and clubbers are encouraged and motivated to wear their uniforms
D. Clubbers are supervised before and after club.
E. The opening ceremony begins on time, the club schedule is followed and club ends on time.
F. Each club meeting or activity is planned in advance.
G. Changes are announced ahead of time and leaders follow through on their promises.
H. A system of positive points and special awards is established to motivate good behavior.
I. The five-count is used consistently for group discipline.
J. The three-count is used with prudence and firmness for cases of individual discipline.
K. Leaders are examples of good behavior and attitude (sportsmanship) during Game Time.
L. Clubbers are trained to win and lose gracefully.
V.09.01.13
iv
4. WE ATTRACT CHILDREN WITH GAMES AND ACTIVITIES.
Ask children what they like about Awana and chances are you’ll hear this answer: “The games!”
There’s a reason for that. Awana games are as fun as they are unique and – along with creative
theme-based activities – they keep children coming back to hear the gospel and learn scripture.
Clubs exhibit this standard by ensuring that:
A. The club year includes a variety of creative, well planned activities.
B. Club leadership promotes special activities in advance to build anticipation.
C. An exciting and fun point system motivates clubbers.
D. Game Time is exciting and beneficial for all clubbers.
E. The game director used a variety of games, directs the flow of each game and enforces
discipline consistently.
F. Leaders are familiar with the games, help to keep order, encourage clubbers and assist the
game director.
G. Clubbers are motivated and encouraged by team spirit.
V.09.01.13
v
5. WE ENCOURAGE MEMORIZATION, UNDERSTANDING AND APPLICATION OF SCRIPTURE.
Scripture memory is a distinctive of the Awana ministry. Children memorize God’s Word in Awana,
learn to understand and apply it and see the benefits of Scripture memory firsthand. Our focus on
memorization, set in a positive and encouraging content, also plants the seeds of this essential
discipline that may carry forward into adulthood.
Clubs exhibit this standard by ensuring that:
A. Club leaders always have their Bibles with them and try to see that every clubber has one.
B. Bibles are used in Handbook Time and Large Group Time.
C. Leaders help clubbers establish personal goals in order to complete their handbooks.
D. Clubbers display understanding of the verses and biblical truths they have learned.
E. Leaders encourage clubbers to apply what they have learned in club to their personal lives.
F. There are enough leaders and listeners to attend all clubbers.
G. Leaders spend time with all clubbers as they work in their handbooks.
H. Awards and the point system are used to give special emphasis to the sections completed
each week.
I. Additional Scripture challenges are provided for highly motivated clubbers.
J. Leaders are encouraged and motivated to set an example by completing the handbooks.
V.09.01.13
vi
6. WE USE THE ELEMENTS OF LARGE GROUP TIME EFFECTIVELY.
While Awana is well known for games and a focus on Scripture memory, Awana also provides a
unique opportunity to lead children in worship and instruct them in biblical truth. This maybe the
only experience some children have each week! These precious times of “rightly dividing the word
of truth” are amazing opportunities that should motivate Awana leadership to plan and prepare
diligently.
Clubs exhibit this standard by ensuring that:
A. Directors carefully plan Large Group Time activities and delegate assignments to leaders.
B. Leaders sit with their clubbers during Large Group Time and encourage them to participate
appropriately.
C. A continual and systematic plan of Large Group Time teaching is designed and applied, with
lessons clearly based on Scripture passages.
D. Large Group Time teaching is appropriate for the age of the clubbers, both in content and in
length.
E. The lesson is presented in a creative and varied manner that speaks to both the unsaved
clubber and the young Christian.
F. Worship through songs, personal testimony and group prayer is taught and practiced.
G. Announcements inform clubbers and motivate them to participate in upcoming club activities
and church events.
H. Club leadership stimulates a missionary vision through Large Group Time activities and
presentations.
I. Following the church’s supervision policies, time is allowed for personal counseling with
clubbers before club is dismissed. (Always being careful to follow the church’s child
protection policies)
V.09.01.13
vii
7. WE MOTIVATE CHILDREN THROUGH INCENTIVES.
Awana has developed a system of simple, yet effective, incentives to motivate and encourage
children in Scripture memory and handbook achievement. These incentives help children grow to a
place where their own spiritual maturity motivates them to learn and memorize.
Clubs exhibit this standard by ensuring that:
A. Clear and precise goals and priorities are set for clubbers.
B. Progress toward club goals is evaluated and communicated regularly.
C. Team awards are planned in advance.
D. Earned awards are presented as soon as possible and displayed correctly.
E. Efforts and achievements are recognized with enthusiasm and praise in a public, personal and
sincere manner.
F. Clubbers are recognized for regular attendance at club and church.
G. All clubbers are recognized for their participation in club each week.
V.09.01.13
viii
8. WE MANAGE GOD’S RESOURCES WITH FAITHFULNESS AND INTEGRITY.
The resources trusted to the leaders of an Awana ministry are precious in God’s sight. Club
leadership has a responsibility to plan and organize in such a way that people and their time, money
and other resources are utilized to maximum benefit. Through these efforts, club leadership heeds
God’s call to be good stewards and presents a testimony above reproach to those inside and outside
the church.
Clubs exhibit this standard by ensuring that:
A. The pastor and commander annually review the Awana Ministry Agreement and the
registration fee before the scheduled date.
B. A determination is made of what resources are needed and available.
C. A yearly budget, work plan and activity schedule are designed at the beginning of the year.
D. The material inventory is kept up-to-date and future needs are anticipated.
E. The secretary is encouraged to keep an up-to-date record of awards, inventory and
attendance.
F. Everyone recognizes the value and impact of the Awana ministry and helps raise resources
for the clubs.
G. Club leadership encourages all volunteers to make full use of their God-given talents and
abilities and seeks to match them to the correct position.
H. Club leadership plans for the future, seeking to develop and train someone to take his or her
place in the ministry.
I. Proper planning occurs before all meetings to make the best use of everyone’s time.
J. Children are physically and emotionally safe in the cub environment.
V.09.01.13
ix
9. WE MINISTER TO PARENTS AND FAMILY MEMBERS.
Awana is always about reaching children with the gospel, but it must be about more than reaching
children. In fact, focusing on families of the un-churched who attend can be a church’s most
effective outreach! When family members observe how excited a child is about Awana, they notice
and often want to know more. Club leaders must be not only prepared, but purposeful, about
connecting with families and sharing the truth that motivates the ministry.
Clubs exhibit this standard by ensuring that:
A. Immediate follow-up takes place with clubbers who make decisions for Christ, reaching out
to families when appropriate.
B. When appropriate, club leadership contacts the parents or guardians of all clubbers, including
absentees and newcomers.
C. Special activities are used to attract parents and relatives.
D. Parents are integrated into the teaching and learning process of their children when
appropriate.
E. Time before and after club is used to relate to clubbers and parents informally.
F. Parents or family members who are involved with or help the club are recognized.
G. Family members are attracted to the ministry through people showing genuine concern and
love for their children.
H. The church experiences growth from the attendance of clubbers and their families.
V.09.01.13
x
10.
WE MAGNIFY THE IMPACT OF OUR CHURCH’S MINISTRY THROUGH COOPERATION WITH THE
NATIONAL AWANA MINISTRY.
The immediate impact of the Awana ministry is on the local church, but our hope is for a far greater
impact. By developing a strong relationship and good communication with the national Awana
ministry, churches enhance their effectiveness in reaching the world for Jesus Christ. Ministry
efforts are strengthened when talents, wisdom, blessings and even struggles are shared with others.
Clubs exhibit this standard by ensuring that:
A. Club leadership participates in Awana activities organized at the local, regional and national
level.
B. Club leadership tries, as much as possible, to encourage their church and club to financially
support their country’s Awana ministry.
C. Club leadership cooperates in the growth and development of other clubs, both locally and
internationally.
D. Club leadership communicates with the missionary or national office on major progress or
problems.
V.09.01.13
xi