guia del expositor FIAA 2014

Guía del Expositor y
Normas Específicas de Participación
Exhibitor’s Guide and
Specific Participation Conditions
Calendario del expositor
Cuando
Qué hacer
Quién le informa
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ANTES DEL
28 DE DICIEMBRE DE 2013
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KVOUPDPOFMKVTUJmDBOUFEFQBHPEFMBDVPUBEFDPOUSBUBDJØO
de espacio para ejercer su derecho preferente en la
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www.fiaa.ifema.es
“Zona de Expositores”
ANTES DEL
28 DE FEBRERO DE 2014
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ANTES DEL
28 DE ABRIL DE 2014
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28 DE MAYO DE 2014
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Fax. (34) 91 722 57 95
e-mail: servifema@ifema.es
Fax. (34) 91 722 57 90
e-mail: fiaa@ifema.es
23 DE SEPTIEMBRE DE 2014
28 DE SEPTIEMBRE DE 2014
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4FSWJDJPT'FSJBMFTEF*'&."
Fax. (34) 91 722 51 27
e-mail: stecnica@ifema.es
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www.fiaa.ifema.es
“Zona de Expositores”
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Fax. (34) 91 722 57 90
e-mail: fiaa@ifema.es
Completar el 100% del pago de alquiler de espacio.
Fax.(34) 91 722 57 95
e-mail: servifema@ifema.es
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dossier de novedades.
23 AL 26 DE OCTUBRE DE 2014
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23 AL 27 DE OCTUBRE DE 2014
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26 DE OCTUBRE DE 2014
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26 AL 27 DE OCTUBRE DE 2014
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28 AL 31 DE OCTUBRE DE 2014
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31 DE OCTUBRE DE 2014
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1 AL 2 DE NOVIEMBRE DE 2014
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www.fiaa.ifema.es
www.fiaa.ifema.es
“Zona de Expositores”
Fax.(34) 91 722 57 93
e-mail: prensa@ifema.es
1
Exhibitor’s schedule
When
What to do
Who informs you
For exhibitors who took part in the last edition of the fair:
BEFORE
DECEMBER 28, 2013
Fill in the on-line “Exhibitor Application Form”.
The copy of the payment of the corresponding reservation
fee should be sent in order to exercise their right of
preferential space election.
www.fiaa.ifema.es
“Exhibitors Area”
BEFORE
FEBRUARY 28, 2014
New exhibitors:
On-line “Exhibitor Application Form” sent out.
BEFORE
APRIL 28, 2014
Payment 50% of the total rental amount for the
assigned space.
MAY 28, 2014
Form “Application for Invitations” sent out.
SEPTEMBER 23, 2014
Project for free stand assembly or the plan with the
distribution of the different modular stands elements to
Exhibitors Services Department.
SEPTEMBER 28, 2014
Official Catalogue Entry sent out
Fax. (34) 91 722 57 95
e-mail: servifema@ifema.es
Fax. (34) 91 722 57 90
e-mail: fiaa@ifema.es
Fax. (34) 91 722 51 27
e-mail: stecnica@ifema.es
www.fiaa.ifema.es
“Exhibitors Area”
Fax. (34) 91 722 57 90
e-mail: fiaa@ifema.es
Form “Test Area Registration Form”.
Payment remaining 50% of the total rental amount.
Signing of contracts for complementary services.
Fax. (34) 91 722 57 95
e-mail: servifema@ifema.es
www.fiaa.ifema.es
“Exhibitors Area”
Press Office questionnaire should be returned.
OCTOBER 23 TO 26, 2014
Vehicles for Exhibition Entry from 8.30 a.m. to 9.30 p.m.
OCTOBER 23 TO 27, 2014
Free design stands build up: from 8.30 a.m. to 9.30 p.m.
OCTOBER 26, 2014
Delivery of the prefabricated stands from 8.30 a.m.
OCTOBER 26 TO 27, 2014
Goods and decoration material entry: from 8.30 a.m. to 9.30 p.m.
OCTOBER 28 TO 31, 2014
Celebration: Tuesday 28 to Thursday 30: From 10 a.m. to 7 p.m.
Friday 31: From 10 a.m. to 5 p.m.
Exhibitors allowed in: from 9.00 a.m.
OCTOBER 31, 2014
Goods and decoration material removal: from 5.30 p.m. to 9.30 p.m.
NOVEMBER 1 TO 2, 2014
Stand Dismantling: from 8.30 a.m. to 9.30 p.m.
www.fiaa.ifema.es
Fax.(34) 91 722 57 93
e-mail: prensa@ifema.es
2
Condiciones de participación
Participation conditions
1. CONTRATACIÓN Y ADJUDICACIÓN DE ESPACIO
1. RENTAL AND ASSIGNMENT OF EXHIBITION SPACE
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cuota correspondiente en concepto de reserva.
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exhibitors for the Fair. The request must be accompanied by application
fee payment.
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Espacio de 16 a 50 m2 ..................................... éN2
Espacio de 51 a 150 m2 ................................... éN2
Espacio de 151 a 500 m2 ................................. éN2
Espacio de 501 a 750 m2 ................................... éN2
Espacio de 751 a 1000 m2.................................. éN2
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2ª planta y espacio exterior .............................. éN2
+
IVA
(1)
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.2 adicional ....................................................éN2
Stands from 16 to 50 sq.m ........................... éTRN
Stands from 51 to 150 sq.m ......................... éTRN
Stands from 151 to 500 sq.m ....................... éTRN
Stands from 501 to 750 sq.m ......................... éTRN
Stands from 751 to 1000 sq.m ....................... éTRN
Stands larger than 1000 sq.m ........................ éTRN
2nd floor and Open Space ............................. éTRN
+
VAT
(1)
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é
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t"%+6%*$"$*»/
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siempre y cuando se inscriban como expositores en el tiempo y forma
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Prior exhibitors may exercise their right to choose their stand location
first by accommodating to terms established by the FIAA
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be assigned to new exhibitors following the order in which requests
are received.
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all of the invoicing information necessary. If the designated entity fails
to take responsibility for the aforementioned payments by the
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2. SERVICIOS GENERALES
2. GENERAL SERVICES
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t 2.1. The following are automatically contracted when participating
as an exhibitor:
Seguro de Responsabilidad Civil............................ é
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Presencia en Elementos Promocionales ................... é
+
IVA
(1)
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......................éTRN
Promotional Items....................................................... é
+
VAT
(1)
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All these services are included in the Pre-fabricated Stand Package.
t-BQSFTFODJBFOElementos Promocionales engloba el acceso a
los siguientes servicios y elementos:
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t Planeros en los pabellones.
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t 2.2. The Promotional Items includes the access to the services and
elements that follows:
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Newsletters which will be sent periodically to all the participants
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t Visitors’ Guide.
t The Trade Show’s Interactive Information Points.
t Information boards in halls.
t Official Catalogue FIAA 2014.
t Official Online Exhibitors’ Catalogue.
t 2.3. Pases de Expositor: 4FTPMJDJUBOBUSBWÏTEFMB;POBEF&YQPTJUPSFT
de la web. Cada expositor tiene derecho a 6 pases gratuitos para stands
de hasta 50 m2 Z VO QBTF NÈT QPS DBEB N2 adicionales hasta un
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éVOJEBE*7" (1).
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up to 50 sq.m. and 1 more badge for every 10 sq.m. added up to a limit
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3. NORMAS GENERALES DE PARTICIPACIÓN DE IFEMA
3. IFEMA GENERAL RULES FOR PARTICIPATION
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In the web page are included the Rules which are applicable to all
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sign up for a stand.
www.fiaa.ifema.es
3
Stands de diseño libre
Free-design stands
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The following rules complement build-up rules established in the
General Rules of Participation for Exhibitors at Events organised by
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1. APROBACIÓN DEL PROYECTO
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1. STAND PLAN APPROVAL
Companies that opt for stands with a free-design construction must
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2. DERECHOS DE MONTAJE
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2. ASSEMBLING CHARGES
Previous payment of the corresponding build-up charges is an essential
condition to begin the assembly of the free-design stand:
Tarifa A
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moqueta o tarima ................................................éN2
Tarifa B
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o similar ................................................................éN2
Tarifa C
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+
IVA
(1)
3. ENTRADA DE VEHÍCULOS, MERCANCÍAS Y MATERIAL DE
DECORACIÓN
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alquiler de espacio y servicios complementarios contratados.
4. CALENDARIO
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5. ALTURA
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metros (6 m).
6. Los CERRAMIENTOS CIEGOSQFSJNFUSBMFTOPQPESÈOTFSTVQFSJPSFT
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del 80% de la longitud de la fachada.
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8. -B JOUFSQSFUBDJØO Z BQMJDBDJØO EF MB OPSNBUJWB QBSB DBEB DBTP
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perspectiva general del Certamen y la visibilidad de los stands vecinos.
www.fiaa.ifema.es
Fee Type A
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by carpet or platform....................................... 2éTRN
Fee Type B
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or similar........................................................... éTRN
Fee Type C
Free design stands of aluminium and carpentry
stands and those of all other materials........... éTRN
+
VAT
(1)
3. VEHICLES, GOODS AND DECORATION MATERIAL ENTRANCE
Previous payment of the space rental and of all contracted services is
an essential condition to begin introduction of the vehicles and display
goods.
4. CALENDAR
See the calendar for dates and schedules on page 2.
5. HEIGHT
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N
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necessary to re-set one meter (1 m) towards the interior. In no
circumstance can a stand reach higher than six meters (6 m) either for
reasons of construction or decoration.
6. BLIND PERIMETRAL WALLS cannot be longer than 30% (50% for
/0/7&)*$-&4TUBOET
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interior and may not exceed 80% of the length of the side.
7. Construction or decorative elements may not project over 50 cm.
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exceed the maximum perimetric height of 4 meters. Spotlights must
be directed towards the interior of the stand.
8. The interpretation and application of regulations in each specific
DBTFXJMMCFDPOEVDUFECZ*'&."5IF0SHBOJTBUJPOSFTFSWFTUIF
right to arbitrate exceptions if necessary based on its respect for the
overall perspective at the Exhibition and the visibility from adjacent
stands.
4
Stands llave en mano “Todo incluido”
Pre-fabricated Stand Package
SERVICIOS INCLUIDOS EN EL STAND LLAVE EN MANO:
SERVICES INCLUDED IN THE PREFABRICATED STAND PACKAGE:
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4*(6*&/5&4
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t Estructura en perfiles de aluminio y paneles melaminados
t 5FDIPGPSNBEPEFSFUÓDVMBTEFNYN
t "MNBDÏODPOQVFSUBFOMBTJHVJFOUFSFMBDJØO
t Hasta 20 m2: 1 m x 1 m
t %FN2 hasta 60 m2: 2 m x 1 m
t %FN2 en adelante: 3 m x 1 m
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t 13&'"#3*$"5&%45"/%1"$,"(&8*5)5)&'0--08*/(
5&$)/*$"-%"5"
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t Aluminium structure and melamines panels
t Stand ceiling made of 1 sq.m. x 1 sq.m. reticles
t Storeroom with door as follows:
t 6QUPTRNNYN
t #FUXFFOTRNBOETRNNYN
t Over 60.5 sq.m.: 3 m x 1 m
t Standard trade fair carpeting
t *-6.*/"$*»/
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cada 3 m2 de stand.
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500 8.
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t Electrical switchboard equipped with a differential
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t 3056-"$*»/
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t -&55&3*/(
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each front facing a corridor (maximum 20 characters)
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t $0/46.0%&&/&3(¶"&-²$53*$".¶/*."0#-*("503*"
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t $0.16-403:*/463"/$&4
t 4&(63040#-*("503*04
t 45"/%$-&"/*/("5ZQF0ODFBEBZ
t -*.1*&;"%&-45"/%UJQP"VOBWF[BMEÓB
t .0#*-*"3*0*/$-6*%0JOEFQFOEJFOUFNFOUFEFMPTN2 construidos):
t 1 mesa redonda
t 2 mostradores vitrina
t 1 perchero
t FTUBOUFSÓBEFDVBUSPCBMEBT
t 1 taburete
t 1 papelera
t 4 sillas.
t */$-6%&%'63/*563&SFHBSEMFTTUIFTRNDPOUSBDUFE
t 1 round table
t 2 showcase counter
t 1 coat rack
t 1 four shelf bookcase
t 4 chairs
t 1 stool
t 1 wastepaper basket
t 130.05*0/"-*5&.4
t 13&4&/$*"&/&-&.&/504130.0$*0/"-&4
"EJDJPOBMNFOUFBFTUBPGFSUBEFTUBOEMMBWFFONBOPFOFM$BUÈMPHP
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mobiliario y otro equipamiento.
"EEJUJPOBMMZUPUIJTPGGFSPGQSFGBCSJDBUFETUBOEJOUIF4FSWJDFT
Catalogue of Ifema or through the Area of Exhibitors of the web
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another equipment.
Tarifa
Fee
Stand llave en mano (16 m2) .......................... é
.2 adicional................................................. éN2
+
IVA
Prefabricated stand package (16 sq.m).......... é
Additional sq.m ........................................ éTRN
+
VAT
(1)
(1)
Dibujo orientativo
Indicative drawing
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7"5
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'PSUIFSFTUPGDPNQBOJFTUIJTPQFSBUJPOJTOPUTVCKFDUUP4QBOJTI7"5GPS&VSPQFBO6OJPO$PNQBOJFTUIFMJBCJMJUZGPSUIFQBZNFOUPG7"5JTSFWFSTFEUPUIF&YIJCJUPSJOIJTPXODPVOUSZ
www.fiaa.ifema.es
5
Zona Expositor
Exhibitor’s Area
15%
15%
DESCUENTO
EN SERVICIOS
DISCOUNT
IN SERVICES
contratando a través de
Zona de Expositores
&OUSFFOMB;POBEF&YQPTJUPSEFMBXFC www.fiaa.ifema.es
1) Mi cuenta:"DUVBMJDFTVTEBUPTZPCUFOHBJOGPSNBDJØOTPCSFMBTGFSJBT
2) Presupuesto:$BMDVMFTVQSPQJPQSFTVQVFTUPEFQBSUJDJQBDJØO
POMJOFEFGPSNBSÈQJEBTFODJMMBZDØNPEB
3) Mi espacio:'PSNBMJDFTVTPMJDJUVEEF1BSUJDJQBDJØOFOMB'FSJBZ
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4) Facturas y pagos: Todos los documentos comerciales y
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“Estado de cuentas y facturas online”.
5) Contratación de servicios: Contrate y presupueste todos aquellos
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6) Datos para catálogo: *OUSPEV[DBZBDUVBMJDFTVTEBUPTEFDPOUBDUP
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GBDJMJUBSÈBMWJTJUBOUFQSPGFTJPOBMMPDBMJ[BSTVQSFTFODJBFOMBGFSJB
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QSPEVDUPTGBDJMJUBOEPBTÓFMFODVFOUSPDPNFSDJBM
7) Mi red de contactos:
t Acceda al Punto de Encuentro de Profesionales.
t Gestione su Agenda de Reuniones en la feria. t 1VCMJRVFTVTOPUJDJBTFOTVmDIBEFDBUÈMPHPZFOMB4BMBEF1SFOTB 8) Pases de expositores:
t Solicite sus pases de expositor.
t Solicite las cartas para gestionar los visados pertinentes si los
necesita.
when booking through
Exhibitor’s Area
Access to the Exhibitors Area at our website www.fiaa.ifema.es
1) My account: 6QEBUFZPVSEBUBBOEHFUJOGPSNBUJPOBCPVUUIFGBJST
2) Budget: Calculate on-line your own budget for participation
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3) My space: Draw up your request to participate at the Trade Fair
and use this tool to view and download the detailed plan of your
stand once it is awarded.
4) Invoices and payments: All the commercial and contractual
documents related to your participation at the Trade Fair are just a
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5) Booking services: .BLFZPVSPXOCVEHFUBOECPPLTFSWJDFT
through the online application. You will benefit from a 15%
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0DUPCFSPOXJMMIBWFBTVSDIBSHF
6) Information for the catalogue: Enter and update your contact
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co-exhibiting companies. Remember that this will enable the trade
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at the event .... thereby facilitating a business meeting.
7) My network:
t"DDFTTUIF5SBEF.FFUJOH1PJOUø
t .BOBHFZPVSBQQPJOUNFOUTEJBSZGPSUIFFYIJCJUJPO
t Publish your news in your catalogue file and at the press room.
8) Exhibitor’s Badges:
t Request your exhibitor badges.
t Request visa invitations letters when needed.
Invitaciones electrónicas
Electronic invitations
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on-line para obtener el pase de acceso directo a la feria.
Electronic invitations for Visitors will be sent to each exhibitor by
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online to obtain the pass for direct access to the Trade Show.
Circuito de pruebas
Test circuit
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stands.
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TFSÈEFé*7" (1).
www.fiaa.ifema.es
There will be a test track available for vehicle exhibitors inside the
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exhibited in the stands.
Participants will be provided with map indicating the suitable circuits
for vehicle tests.
The “Test Area Registration Form” must be dully filled in and sent out
for the Vehicles Registration.
The first vehicle registered is for Free. From the second the rate is
é7"5 (1).
6
Contacte con nosotros Get in touch with us
%JSFDUPSManaging Director"MCFSUP%ÓB[
%JSFDUPSB$PNFSDJBMCommercial Manager"OB4ÈODIF[5FSÈO
4FDSFUBSJBSecretary3PDÓP(ÈNF[
DIRECCIÓN DEL CERTAMEN /
EXHIBITION MANAGEMENT
Tel.: (34) 91 722 53 07 tFax: (34) 91 722 57 90 tmBB!JGFNBFT
SERVIFEMA
(Contratación de Servicios) /
SERVIFEMA
(Services Contracting & Invoicing Dept.)
SECRETARÍA TÉCNICA
(Dirección de Servicios Feriales) /
TECHNICAL SECRETARIAT
(Exhibitors Services Dept.)
t$POUSBUBDJØOEFTFSWJDJPTServices order
t'BDUVSBDJØOEFTFSWJDJPTServices Invoicing
t$PCSPTCashing
Fax: (34) 91 722 57 95 tTFSWJGFNB!JGFNBFT
t-BCPSFTEFTPQPSUFUÏDOJDPBFYQPTJUPSFTTechnical support for exhibitors
t3FWJTJØOEFQSPZFDUPTEFNPOUBKFEFTUBOETStand assembly project approval
Fax: (34) 91 722 51 27 tTUFDOJDB!JGFNBFT
%JSFDUPS3BÞM%ÓF[
+FGFEF1SFOTBHead of Press+FTÞT(PO[ÈMF[
1SFOTB*OUFSOBDJPOBMInternational Press : Helena Valera
$PPSEJOBEPS$PPSEJOBUPS+VMJÈO(BSDÓB
DIRECCIÓN DE COMUNICACIÓN Y
PRENSA TÉCNICA / PRESS OFFICE
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Press information about fairs and shows organised by IFEMA
t"DSFEJUBDJPOFTEFQSFOTBQBSBQFSJPEJTUBTPress badges for journalists
Tel.: (34) 91 722 50 95 t'BY
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CENTRO DE CONVENCIONES /
CONVENTION CENTRE
t"MRVJMFSEFMPTEJGFSFOUFTFTQBDJPTEFSFVOJPOFTEFMSFDJOUPGFSJBM
Space rental for meetings in the exhibition centre, be it during the exhibitions or not.
Tel.: (34) 91 722 50 72 t'BY
tDPOWFODJPOFT!JGFNBFT
SEGURIDAD Y SERVICIOS INTERNOS /
SECURITY AND INTERNAL SERVICE
t"QBSDBNJFOUPTParking
t4FHVSJEBEHFOFSBMGeneral security
t"DDFTPTBM1BSRVF'FSJBMAccesses to the Exhibition Centre
Tel.: (34) 91 722 50 65 t'BY
SERVICIO MÉDICO /
MEDICAL SERVICE
t"UFODJØOTBOJUBSJBBFYQPTJUPSFTZWJTJUBOUFTEVSBOUFMBDFMFCSBDJØOEFGFSJBTNPOUBKFTZEFTNPOUBKFT
Medical attention for exhibitors and visitors during the exhibition, stand assembly and stand dismantling.
Tel.: (34) 91 722 54 00
PUBLICIDAD EXTERIOR /
OUTDOOR ADVERTISING
t$POUSBUBDJØOEFTPQPSUFTQVCMJDJUBSJPTFOFMSFDJOUPGFSJBM
Booking outdooradvertising at the venue
5FM
Fax: (34) 91 722 53 09
TELECOMUNICACIONES /
TELECOMMUNICATIONS
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Information prior to ordering telephone and fax lines, ISDN lines, broadband
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fiaa!ifema.es