Manual - Expodefensa

INTERNATIONAL BUSINESS AND EXHIBITION CENTER
CORFERIAS BOGOTÁ
ENTRANCE FORMS COMPLETION
INSTRUCTION MANUAL
CORFERIAS FOREIGN TRADE DEPARTMENT 2015
1.
REGISTRATION AND ENTRANCE OF GOODS BROUGHT FROM
ABROAD
2.
REGISTRATION AND ENTRANCE OF NATIONALIZED GOODS
3.
REGISTRATION AND ENTRANCE OF DOMESTIC GOODS
REGISTRATION AND ENTRANCE OF
GOODS BROUGHT FROM ABROAD
Exhibitors that bring goods from abroad must perform the registration and
entrance procedure through a Customs Broker in coordination with the Foreign
Trade Department of CORFERIAS and the Customs and Revenue Authority of
Colombia - DIAN.
Recommended Customs Brokers for Expodefensa 2015:
ALPOPULAR – Integral Logistics Operator
Contact: Mr. Jorge Romero
Project Coordinator for Corferias
Address: Carrera 37 No. 24-67. Bogota, Colombia
Tel.: (+57-1) 381-0000 Ext. 5634
Mobile: (+57) 318-280-2234
alpopular@corferias.com
www.alpopular.com.co
PROTRAC LTDA.
Contact: Mr. Antonio Rodriguez | Managing Director
Address: Calle 106 No. 56 62 Of. 703. Bogota, Colombia
Tel.: +57-1-613-6654
Fax: 57-1-613-6654
Mobile: +57-312-514-1688
antonio.rodriguez@protracltda.com
www.protracltda.com
WORLD CARGO INTERNATIONAL
Ms. Aída Hernández Valencia | Operations Manager
Address: Zona Franca Fontibón, Carrera 106 # 15A–25. Manzana 11
Lote 67B, Bogota, Colombia.
Tel.: (+57-1) 404-5498
Mobile: (+57) 318-717-2275
diroperaciones@worldcargogroup.com
worldcargogroup.com
1.
REGISTRATION AND ENTRANCE OF GOODS THAT COME FROM
ABROAD
2.
REGISTRATION AND ENTRANCE OF DOMESTIC GOODS
3.
REGISTRATION AND ENTRANCE OF NATIONALIZED GOODS
1. TYPE IN YOUR WEB BROWSER:
http://corferias.com/index.cfm?intIdioma=2&StrIdioma=en
2. CLICK ON TRADE
SHOWS AND EVENTS
3. CLICK HERE
4. NOW
CLICK HERE
5. Type in the e-mail address of the contact
person who was registered in your
participation contract
6. Type in the ID number of the contact
person or the company identification
number that was registered in your
participation contract.
7. CLICK HERE
8. CLICK HERE
9. SELECT
“ENTRADA”
10. Select the type of document according to the type of goods that you have:
 NATIONAL GOODS REGISTRATION FORM:
These are the goods that are produced in Colombia. This form does not need any supporting
documents.

NATIONALIZED GOODS REGISTRATION FORM:
Covers the goods that are produced abroad and brought into Colombia through an importer or
distributor.
For the entrance of nationalized goods into the Free Trade Zone of CORFERIAS, it is necessary to
attach and submit copies of the supporting documents (import declarations or commercial invoices)
along with the form that is issued on this platform at the end of this process. Please deliver these
documents to the Foreign Trade Department Office of CORFERIAS, located at the Exhibitor Service
Center (PLUS).
11. CLICK
HERE
14. EXHIBITOR LOCATION
(set by default)
12. COMPANY NAME (set by
default)
COMPANY
13. Company ID Number
(set by default)
00000000
15. PIEZA: fill in the number of units to be
entered into the free trade zone
16. CLICK HERE TO
CONTINUE
22. Click here to begin listing the quantities, descriptions
and unit values
When filling in
the details of
your goods, it is
very important
do it by ítem and
not by reference.
Each exhibitor
must complete
only one form for
the entrance of
the goods and
booth
construction
materials.
Keep in mind
that you can
modify the items
but not eliminate
any of them.
23. UPDATE BEFORE PRINTING
24. PRINT
After selecting
“PRINT” The system
will generate this
format. Please print it
and present it at the
entrance of the trade
show.
PLEASE REMEMBER THAT YOU MUST SUBMIT A COPY
OF THIS FORM AND THE SUPPORTING DOCUMENTS
OF THE GOODS (IMPORT DECLARATIONS OR
COMMERCIAL INVOICES) AT THE FOREIGN TRADE
DEPARTMENT OFFICE OF CORFERIAS, WHICH IS
LOCATED AT EXHIBITOR SERVICE CENTER (PLUS).
1.
REGISTRATION AND ENTRANCE OF GOODS THAT COME FROM
ABROAD
2.
REGISTRATION AND ENTRANCE OF DOMESTIC GOODS
3.
REGISTRATION AND ENTRANCE OF NATIONALIZED GOODS
PROCEDURE FOR THE NATIONALIZED GOODS
FORMAT
1. You must attach and submit a copy of the supporting documents (import declaration, if you are the importer or commercial invoice if
you are the distributor) at foreign trade office of CORFERIAS, which is located at Exhibitor Service Center (PLUS) before the beginning of
the trade show.
2. The Number of the Import Declaration is:

if it is an Import Declaration, please provide the last 14 digits of the payment sticker of the bank. If it is a virtual declaration please
provide the number listed in Field No. 996.

3.
if it is a commercial invoice, please provide its number.
DATE: The date will be the one registered in every document in Field No. 133 or the one stamped by the bank (collecting entity) in
Field No. 997.
4.
QUANTITY: The quantity refers to the number of tangible items to be entered into the free trade zone of CORFERIAS, keeping in
mind not to exceed the quantity that is listed in the declaration form in Field No. 77.
5.
FIELD No. 91: It is very important to verify that when the content of Field No. 91 ends with the text “continua al respaldo (continues
in the back)”, that the backside of the sheet effectively contains that corresponding information; otherwise, it is necessary to
contact the customs agency to obtain the final and completed declaration form, which you must keep at all times with you.
6.
Please note that an Import Declaration without a release number is not valid; therefore it is very important and necessary to verify
that every single import declaration has been duly completed in the Field No. 134;. If it has not been completed correctly, please
proceed in the same way as listed in Point 5 above.
7.
Keep in mind that you cannot enter any non-declared goods into the free trade zone of CORFERIAS at any time, that do not have
any legal supporting documents, for example (hand luggage) because such merchandise can be apprehended by the National
Customs and Revenue Authority of Colombia – DIAN inside our facilities.
902013000000000-1
QUANTITY
DESCRIPTION OF
THE GOODS
RELEASE NUMBER
AND DATE
Approval Number
of the Declaration
IMPORT DECLARATION
NUMBER - LAST 14 DIGITS
OF THE BANK STICKER
RECOMMENDATIONS
1. If your username and/or your password do not allow you to access the
platform, you have to verify it with your International Commercial
Coordinator.
2. Once you have retyped this Info and yet you still having the same issue,
Foreign Trade Office will help you out verifying the database.
3. Keep in mind that you are the only one responsible for the use of
your username and /or password as well as the accurate and true
information provided by you in the application forms, this is why
is considered a sworn statement for DIAN
4. Keep in mind that you do not have to fill out an application form
for every type of goods brought by you (national goods and/or
nationalized goods).
RECOMMENDATIONS
5. Keep in mind that you can add or modify ítems in the format while is not
approved however in any case you can erase the information previously
given.
6. In order to receive your good standing certification you need to have upto-date your Foreign Trade documents, this means previously having
delivered at the Foreign Trade Office your import declarations,
commercial invoices and the nationalized goods form.
7. Keep in mind in order to enter your goods, assembly materials,
etc., you have to delivered a copy of the format at the
entrance.
8. The supporting documents previously mentioned above, have
to be delivered exclusively at Foreign Trade Office; in any case
do not delivered these documents at the entrance.
CONTACT INFORMATION
CORFERIAS INTERNATIONAL TRADE OFFICE
+57-1-381-0000
MARIA PIEDAD RAMIREZ | Ext. 5560
e-mail: mramirez@corferias.com
MICHAEL SARMIENTO | Ext. 5608
e-mail: msarmiento@corferias.com
HERNANDO GOMEZ | Ext. 5561
e-mail: hgomez@corferias.com
DIEGO BENAVIDES | Ext. 5716
e-mail: dbenavides@corferias.com
FELIPE RODRIGUEZ | Ext. 5567
e-mail: arodriguez@corferias.com
RODRIGO SANTOS | Ext. 5657
e-mail: rsantos@corferias.com
FOR INFORMATION REGARDING EXPODEFENSA 2015
PLEASE CONTACT:
CÉSAR GÓMEZ | +57-1-381-0000 Ext. 5414
e-mail: cgomezg@corferias.com
EDUARDO LÓPEZ GUEVARA | +57-1-344-5460
e-mail: elopezg@corferias.com