Meet Flyer and Information

2016 Buxmont Swim League – Meet Flyer
“B” Championship Meet
Wednesday, July 27th @ 6PM
WELCOME to all of the 2016 “B Championship” participating Buxmont swim teams! Norgwyn
Aquatic Club is hosting the Buxmont Swim League “B” Championship Meet on Wednesday, July
27, 2014 at 6:00PM. We are looking forward to an exciting meet during our league’s champ’s
week! All information regarding B Champs can be found in this flyer including location of
team areas, ready bench, etc. (Attachment 1), team volunteer needs (Attachment 2) and
program ads (Attachment 3). Please provide this packet to your families.
This year the theme of B Champs is “TEAM USA” since the Olympic Games are right around the
corner. So it would be great if all of the Buxmont teams show their support of TEAM USA by
wearing their RED, WHITE and BLUE proudly for the meet.
Location:
1 Parkside Place, North Wales, PA 19454 (Pool # 215-699-5111)
Contacts:
Meet Director, Joanne Hippensteal, JTHIPPEN@aol.com or 215-850-8444
B Champs Coordinator Alyssa McDuell afm0105@verizon.net
Times:
4:45PM / Doors Open
4:45PM / Volunteer, Coaches & Officials Check In Begins
4:55PM / Warm-Up Session #1 (Towamencin, Harleysville, Lansdale & NorGwyn)
5:25PM / Warm-up Session #2 (Fanny, Souderton, Pennridge & Hatfield)
5:30PM / Volunteer & Officials Meeting at the Baby Pool (all officials)
6:00PM / National Anthem & Meet Start
Warm-up
Lanes *:
SESSION #1 / 4:55-5:20 PM (Includes starts & sprints at discretion of coach)
Lanes 1 through 3:
Towamencin
Lanes 4 through 6:
Norgwyn
Lanes 7 through 8:
Harleysville
Lanes 9 through 10:
Lansdale
SESSION #2 / 5:25-5:50 PM (Includes starts & sprints at discretion of coach)
Lanes 1 through 3:
Fanny Chapman
Lanes 4 through 6:
Souderton
Lanes 7 through 8:
Pennridge
Lane 9:
Hatfield
Lane 10: Open
Being left open at this time until final entries are tabulated
* Please note that the lane assignments are subject to change prior to the meet based upon the number of entries received by
each team.Starts can begin once the coach clears a lane.
Parking:
Please have your families follow the instructions of the police and parking attendants.
There is sufficient parking in the lots immediately surrounding the pool; however,
overflow parking at the Township building and basketball courts will be allowed after
the first two lots are FULL and the Township building closes for the day.
Page 1 of 3
Volunteers:
Check in starts at 4:45PM. Please have your volunteers (including officials) sign in
upon arrival at the Volunteer Check-In table that will be located inside the pool area
at the entrance. ALL volunteers, including the 2nd shift volunteers need to check in so
we can identify any issues early. SEE ATTACHMENT #2 for volunteer needs.
Coaches:
Two parking spots will be reserved for each team’s head coach and assistant
coaches. Each team representative/head coach will provide Joanne Hippensteal with
the names of the coaches being assigned the parking spots and the attendants will
direct them to the reserved parking areas.
A coach’s packet will be made available to each team that contains five (5) copies of
the meet program; please note that a copy of the final meet entries will be sent to
each coach via email prior to B Champs in the event you would like to prepare ahead
of time. Please only share this information with your coaches, as Norgwyn will be
selling meet programs where the proceeds are donated to Manna on Main Street.
When you arrive please check-in at the Volunteer Check-In Table that will be located
outside of the pool’s office. If you have any questions or concerns regarding your
entries please notify Joanne Hippensteal upon arrival. There will be no coaches
meeting therefore, if you have any issues please address them upon arrival.
Seeding:
This meet will be pre-seeded – there will be no deck seeding at this meet. If there is
an issue with entries or oversights please contact the Meet Director prior to the meet
or during the meet. We will make every accommodation possible to benefit the
swimmers!
Starts:
Please let your swimmers know that Flyover Starts will be used except during the
backstroke events in order to expedite the meet.
Meet
Details:
Lanes 1 through 10 will be used for this meet. Each lane will have three timers with
one backup timer being available. Finish Judges will record order of finish (OOF) and
will be used for each heat.
Awards:
Medals for 1st through 3rd place for all individual & relay events.
Ribbons for 4th through 18th place for all individuals & relay events.
Results:
The results of the meet will be sent to the coaches and Club Presidents via email in a
zip file format. If you would like a copy of the results at the end of the meet, please
provide the Meet Manager Official with a labeled flash drive.
Tee Shirts:
D&J sports will be selling Champs tee shirts this year that can be personalized. Tee
shirts can be purchased upon arrival and during the meet by the baby pool.
Merchandise: D&J sports will be selling swim apparel and swim gear during the meet.
Snack Bar:
Norgwyn’s Crab Café will be open from 4:45PM to the end of the meet. The Crab Café
will be serving dinner as well as salads, fruit, desserts, snacks and beverages. So come
prepared to have dinner at B Champs and you will have one less thing to worry
about! The café is located by the baby pool.
Programs:
Norgwyn will be selling Meet Programs at the entrance of the pool for $3.00 and the
proceeds are being donated to Manna on Main Street.
If any clubs would like to take out an Ad or provide a Shoutout to swimmers or
coaches, please contact Joanne Hippensteal at JTHIPPEN@aol.com or at
215/850-8444. SEE ATTACMENT 3 of this meet flyer for more details on placing
an Ad or Shoutout.
Thanks for reading all of this information and “best of luck” to all of the Buxmont teams this last
week of our dual season!
Fondly, Joanne Hippensteal
JTHIPPEN@AOL.COM
215/850-8444
Page 3 of 3
1 – D&J Sports / Champs T-Shirts
2 – Awards
3 – Results Posting
4 – Crab Cafe
5 – NorGwyn Area
6 – Towamencin Area
7 – Souderton Area
8 – Fanny Chapman
9 – Hatfield Area
Attachment 1 – Norgwyn Location Map
2016 Buxmont League - “B” Championship Meet
Wednesday, July 27th @ 4:45PM Doors Open
@ 6PM Meet Begins
10 – Lansdale Area
11 – Pennridge Area
12 – Harleysville Area
13 – Computer Table / Scoring / Starter
14 – Ready Area for ALL AGE GROUPS
15 – Coaches Area @ Pool
16 – EMT
17 – PARENT SEATING AREAS
18 – Direct Swimmers to Ready Area
1
4
3
2
17
16
COACHES
PARKING
(2 spaces reserved
for each team)
14
17
17
13
5
6
17
15
17
17
12
11
17
7
10
8
9
Address: One Parkside Place, North Wales, PA 19454
Parking for B Champs: Norgwyn has secured parking attendants to direct ALL parking for the
evening due to the multiple events that are taking place on July 27th. Please follow the parking
instructions provided by these attendants and the Upper Gwynedd Police.
Attachment 2 - Team Volunteer Assignments
2016 Buxmont Swim League - “B” Championship Meet
Wednesday, July 27th @ 6PM
Below is the list of volunteers that are needed by each team for the 2016 B Champs at Norgwyn. Please
note that 1st half is defined as Events #1 through #22, and 2nd half is defined as Events #23 to #50.
Please email your team volunteer list to Joanne Hippensteal at JTHIPPEN@aol.com by 5PM on
Tuesday, July 26th;
If teams feel that they need a representative at the Ready Benches for the entire meet due to the
number of swimmers participating, please do not hesitate to provide an additional volunteer. I just
ask that you let me know ahead of time.
If you have any other questions please do not hesitate to contact meat 215-850-8444, fondly, Joanne
Hippensteal
Volunteer
Assignment
Description *
Fanny
Harleysville
Stroke & Turn
Events 1-22
1
1
Hatfield
Lansdale
Pennridge Souderton Towamencin Norgwyn *
1
Stroke & Turn
Events 23-50
Finish Judge /
OOF **
Events 1-22
Finish Judge /
OOF **
Events 23-50
Timers
(for 10 lanes)
1
1
4
3
1
*
**
***
1
3
3
3
4
4
6
1
1
1
1
1
1
1
8
7
1
1
1
1
1
1
Runners ***
Total Volunteers
Needed
1
1
Awards
Relay Take-Off
Judges
Events 1, 2, 43-50
1
1
Timers - Backup
Ready Area
All Age Groups /
Events 1-22
Ready Area
All Age Groups /
Events 23-50
1
1
5
5
5
8
1
1***
8
12
Please note that NorGwyn Aquatic Club is also providing volunteers in addition to those positions included on this table, and
volunteer assignments based on size of team and/or number of swimmers entered into championship meet.
Since Dolphin & manual timing is being used for this Championship meet, Finish Judges will be used during the meet to record Order
of Finish (OOF) in the event of an equipment issue.
Norgwyn’s Runner will be stationed at the scoring table/starter area to assist with security in area of Starter and facilitate printing of
labels (for awards) and results (for posting). If needed, runners may assist the awards table.
Attachment 3 – Program Ads & Shoutout Order Form
2016 Buxmont Swim League - “B” Championship Meet
Wednesday, July 27th @ 6PM
The Nor-Gwyn Aquatic Club will be sponsoring the Bux-Mont Swim League “B” Champs on Wednesday,
July 27, 2016. With over five-hundred swimmers and their families estimated to be in attendance, we
wanted to see if any of your parents, swimmers and/or boards wanted to place a “Shout-out” in this
year’s Champs Program.
The prices, and sizes, are as follows:
Gold Level
Silver Level
Bronze Level
Business Card
Personal “Shout-Out”
Personal “Shout-Out”
Full Page Ad (8.5 x 11)
Half Page Ad (8.5 x 5.5)
Quarter Page Ad (4.25 x 5.5)
Business Card
Two Lines & Artwork (ie. Business card Size)*
Two Lines of (8.5” by 11”) *
$50.00
$25.00
$15.00
$10.00
$10.00
$5.00
If there is any artwork, please provide a hard copy or digital file to Joanne Hippensteal of Norgwyn
Aquatic Club by Tuesday, July 26 @ 12Noon to allow layout and copying. Information can be sent to by
Joanne Hippensteal via email at JTHIPPEN@aol.com, or if you have questions you can contact her directly
at 215/850-8444. Thanks in advance, Norgwyn Aquatic Club.
RETURN THIS FORM –or- EMAIL ORDER BY TUESDAY, JULY 26 @ 12Noon
Hardcopy orders need to be copy-ready. Please attached to this form and
(1) Drop off at Norgwyn Pool Attn: Joanne Hippensteal, Swim Team
(2) Send via email to JTHIPPEN@aol.com
(3) Place in family folder for Hippensteal (Norgwyn Families)
Enclose your payment and make checks payable to Norgwyn Aquatic Club. If sending order via email,
you can either send payment to above address or submit day of meet at Volunteer Check-In Table.
CONTACT/NAME: ___________________________________________________
COMPANY NAME: ___________________________________________________
EMAIL: ____________________________ PHONE # _______________________
ADDRESS: _________________________________________________________
AMT ENCLOSED $ _________ (Please circle payment method, CHECK # ________ / CASH)
*
Please provide the “shout-out” in Word or PDF-format. If you would like to a sponsor a larger personal shout-out, please
use the layout sizes presented above to determine sponsorship prices.