5-16-02 - AISD.net

Transcription

5-16-02 - AISD.net

REVISED
REVISED
ARLINGTON INDEPENDENT SCHOOL DISTRICT
REGULAR MEETING OF THE BOARD OF TRUSTEES
THURSDAY, May 16, 2002
NOTICE
of Regular Meeting of the Board of Trustees
at the Administration Building, Board Room
1203 West Pioneer Parkway, Arlington, Texas
Ceremony for Administering the Oath of Office
to Newly elected Board Members: 5:30 p.m.
Board Room
Administer Oath of Office to:
A.
Place 6
B.
Place 7
Board Work Session: 6:00 p.m.
Conference Room “B”
Review of regular agenda to provide information not contained in the Board Members
packets and/or to determine if additional information will be needed from staff at the
regular meeting.
1.
CALL TO ORDER:
Closed Meeting: 6:30 p.m.
Board Conference Room
Adjournment to closed meeting pursuant to Section 551.072 and 551.074 of the
Government Code for the following purposes:
A.
Personnel
1.
New Hires, Retirements, Resignations, Leaves of Absence
2.
Administrative Appointments: Principal for Ousley Junior High,
Principal for Workman Junior High, Assistant Principal for Carter
Junior High, Assistant Principal for Little Elementary, Assistant
Principal for Foster Elementary
Agenda – Regular Meeting
May 16, 2002
Page 2
Reconvene Into Open Session: 7:00 p.m.
Board Room
2.
OPENING CEREMONY:
3.
ORGANIZATION – BOARD OF TRUSTEES
A.
Election of Board Officers
President
Vice President
Secretary
Assistant Secretary
4.
PROGRAM AND/OR
PRESENTATION:
A.
This time has been designated for the
purpose of allowing for programs and/or presentations
relating to matters such as curricular, extracurricular, cocurricular and PTA type activities
Woodrow Counts Scholarship Award
5.
OPEN FORUM FOR
AGENDA ITEMS:
Persons attending the meeting may request an
Open Forum Sign-Up Card.
The card must be
completed in its entirety and submitted to the Board
President prior to the meeting being convened. This
first Open Forum is limited to agenda items other than
personnel. Any personnel concern should be brought
directly to the Superintendent or Board President prior
to the meeting. Speakers will be limited to five (4)
minutes. When more than one individual wishes to
address the same agenda item, the President may ask
the group to appoint one spokesperson.
6.
SUPERINTENDENT'S
REPORT:
This time is for the Superintendent to
acknowledge varying kinds of activities occurring
within the district. This includes such items as
recognition of outstanding performance by district staff
and/or students, the initiating of new programs and
special activities.
May 16, 2002
Page 3
A.
B.
C.
D.
E.
Student and Staff Recognition and Achievements
District/School Honors and Recognition
Notice of Events and Special Dates
Personnel Appointments and Announcements
Acknowledgment of Community Contributions
7.
SCHOOL BOARD'S
REPORT:
8.
ACTION ITEMS:
This time on the Agenda allows each member to
inform other Board Members, the administrative staff
and the public of activities which are of interest.
A.
Administrative Appointments: Principal for Ousley Junior High,
Principal for Workman Junior High, Assistant Principal for Carter Junior
High, Assistant Principal for Little Elementary, Assistant Principal for
Foster Elementary (pg. 7)
B.
Consider & Discuss Minimum High School Graduation Requirements
(pg. 9)
C.
Consider 2002-03 Citizen Budget Review Committee Charge (pg. 13)
D.
Consider Appointment of 2002-03 Citizen Budget Review Committee
(pg. 15)
9.
ITEMS TO BE WITHDRAWN FROM
THE CONSENT AGENDA:
10.
CONSENT ITEMS:
Materials relating to the items to be acted upon in the
Consent Agenda are provided to the Board Members for
study and review prior to the meeting. The items
contained in the bid portion of the Agenda have been
endorsed by the Board Members during the Bids:
REVISED
May 16, 2002
Page 4
A.
Consider Personnel Recommendations; New Hires, Retirements,
Resignations, Leaves of Absence (pg.17)
B.
Consider Bids: (pg. 21)
02-148
02-171
02-174
02-176
02-188
02-189
02-190
02-191
02-194
02-195
03-07
03-08
03-09
11.
Sound Equipment – Juan Seguin
Annual Contract for Car Rental
Fire Alarm System at Sam Houston High School
Administration Building Technology Upgrade
Parking Lot Improvements for Nine Locations-Berry, Hill,
Johns, Roark, South Davis, Thornton, Webb, Williams &
Wimbish Elementary Schools
Parking Lot and ADA Improvements for Eight LocationsCrow, Foster, Goodman, Morton, Pope, Rankin, Sherrod &
Wood Elementary Schools
ADA Improvements for Ten Locations-Bebensee, Butler,
Crouch, Farrell, Fitzgerald, Key, Moore, Short, Starrett &
Swift Elementary Schools
Parking Overlay at Martin High School
Musical Instruments – Juan Seguin
CCTV Installation at Juan Seguin
Commercial Entrees - Chicken
Commercial Entrees – Sub Sandwiches
Commercial Entrees – Pizza/Breadsticks
C.
Consider Budget Change 158.02, McKinney Homeless Grant (pg. 51)
D.
Consider Budget Change 159.02, Optional Extended Year Program
(pg. 53)
E.
Consider Budget Change 160.02, Texas Successful Schools Award
System (pg. 55)
F.
Consider Surplus Property (pg. 57)
G.
Consider Donations (pg. 63)
DISCUSSION ITEMS:
A.
Preliminary Property Values for Fiscal Year 2002-03 (pg. 65)
May 16, 2002
Page 5
12.
OPEN FORUM
FOR NONAGENDA ITEMS:
13.
ADJOURNMENT
Persons attending the meeting may request an
Open Forum Sign-Up Card. The card must be
completed in its entirety and submitted to the Board
President prior to the meeting being convened. This
second Open Forum allows individuals to address the
Board on any subject, except personnel. Any
personnel concern should be brought directly to the
attention of the Superintendent or Board President
prior to the meeting. When more than one individual
wishes to address the same topic, the Board
President may ask the group to appoint one
spokesperson.
If, during the course of the meeting covered by this Notice, the Board should determine
that a closed meeting of the Board should be held or is required in relation to any item
included in this notice, then such closed meeting as authorized by Government Code
Chapter 551, Subchapter D (the Open Meetings Act) will be held by the Board at that
date, hour and place given in this notice or as soon after the commencement of the
meeting covered by this notice as the Board may conveniently meet in such closed
meeting concerning any and all subjects and for any and all purposes permitted by
Section 551.071 through Section 551.084, inclusive, of the Open Meetings Act,
including, but not limited to:
Section 551.071 - For the purpose of a private consultation with the Board's
attorney on any or all subjects or matters authorized by law.
Section 551.072 - For the purpose of discussing the purchase,
exchange, lease or value of real property.
Section 551.073 - For the purpose of negotiating contracts for prospective gifts
or donations.
Section 551.074 - For the purpose of considering the appointment,
employment, evaluation, reassignment of duties, discipline or dismissal of a
public officer or employee or to hear complaints or charges against a public
officer or employee.
May 16, 2002
Page 6
Section 551.076 - To consider the deployment, or specific occasions for
implementation, of security personnel and devices.
Section 551.082 - For the purpose of considering discipline of a public school
child or children.
Section 551.083 - For the purpose of considering the standards, guidelines,
terms or conditions the Board will follow, or instruct its representatives to
follow, in consultation with representatives of employee groups in connection
with consultation agreements provided for by Section 13.901 of the Texas
Education Code.
Section 551.084 - For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the
Board with regard to any matter considered in such closed meeting, then such final
action, final decision or final vote shall be at either:
A.
the open meeting covered by this notice upon the reconvening of this
public meeting, or
B.
at a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
CERTIFICATE AS TO POSTING OR GIVING OF NOTICE
day of May 2002
, at
10:00
o'clock a.m., this
on this
13th
notice was posted at a place convenient to the public in the central administrative office
of the Arlington Independent School District, 1203 West Pioneer Parkway, Arlington,
Texas and readily accessible to the general public at all times for 72 hours preceding
the scheduled time of the meeting.
________________________
Dr. Mac Bernd, Superintendent
BOARD OF TRUSTEES COMMUNICATION
_________________________________________________________________________
MEETING DATE: MAY 16, 2002
SUBJECT:
BRIEFING ITEM
PAGE 1 of 1
APPOINTMENT OF ADMINISTRATIVE POSITIONS___________
CONSENT ITEM
X ACTION ITEM
COMMITTEE REPORT
PURPOSE:
The purpose of this action item is to appoint the following administrative positions:
Ousley Junior High Principal
Workman Junior High Principal
Carter Junior High Assistant Principal
Little Elementary Assistant Principal
Foster Elementary Assistant Principal
BACKGROUND:
Interview committees for each position, consisting of community, administration
and school personnel have submitted names to the superintendent for
consideration.
RECOMMENDATION:
The administration recommends the Board approve the appointments of the
applicant for Principal for Ousley Junior High, Principal for Workman Junior High,
Assistant Principal for Carter Junior High, Assistant Principal for Little Elementary,
and Assistant Principal for Foster Elementary as discussed in Executive Session.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
Arlington Independent School District
PREPARED BY: Shana Nix
DATE: May 8, 2002
MEETING DATE: May 16, 2002
SUBJECT: Arlington Independent School District Minimum High School Graduation Requirements
BRIEFING ITEM
CONSENT ITEM
X ACTION ITEM
COMMITTEE REPORT
PURPOSE: To revise policy EIF (local) regarding the Arlington Independent School District
minimum high school graduation requirements.
BACKGROUND:. The implementation of the Texas Assessment of Knowledge and Skills (TAKS)
testing program in the 2002-2003 school year creates a need to revise the
Arlington Independent School District graduation requirements. The revision
requires students entering the ninth grade in the 2002-2003 school year to
complete three credits of science and four credits of social studies in order to
graduate under the minimum high school graduation plan. This revision has no
impact on students graduating under the recommended or distinguished
achievement plan.
UPDATE:
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
PREPARED BY:
DATE: Dr. Marcelo Cavazos
Arlington ISD
220901
ACADEMIC ACHIEVEMENT:
GRADUATION
PROGRAMS FOR
GRADUATION CLASSES
OF 1999 AND
THEREAFTER
MINIMUM PROGRAM
RECOMMENDED
PROGRAM
DISTINGUISHED
ACHIEVEMENT
PROGRAM
PHYSICAL EDUCATION
SUBSTITUTIONS
EIF
(LOCAL)
Students in the graduating class of 1999 and
thereafter must complete one of the following
programs for graduation [See EIF (EXHIBIT)]:
1.
Minimum High School Program (24 credits)
2.
Recommended High School Program (24
credits)
3.
Distinguished Achievement Program - (24
credits)
Students transferring from outside of Texas must
select one of the District-required programs when
entering the District.
In addition to the 22 credits required by the state for
graduation in the Minimum Program, the District shall
require 2 credits, for a total of 24. The two additional
credits shall be electives. One of the two additional
credits shall be an academic elective.
The District requires no additional credits for
graduation under the Recommended Program beyond
those mandated by the state.
The District requires no additional credits for
graduation under the Distinguished Achievement
Program beyond those mandated by the state.
The District shall allow students to substitute certain
physical activities for up to 2 credits of physical
education. Such substitutions shall be based on the
physical activity involved in:
1.
2.
3.
4.
5.
DATE REVISED: 05/07/02
Drill team, marching band, and cheerleading
during the fall semester.
Junior Reserve Officer Training Corps(JROTC)
Athletics
Dance I-IV
Two- or three-credit career and technology
work-based training courses
1 οφ 2
Arlington ISD
220901
ACADEMIC ACHIEVEMENT:
GRADUATION
OTHER PHYSICAL
ACTIVITY PROGRAMS
READING CREDITS
DATE REVISED: 05/07/02
EIF
(LOCAL)
The District shall award state graduation credit for
physical education for appropriate private or
commercially-sponsored physical activity programs
conducted either on or off campus, upon approval by
the Commissioner of Education.
The District shall offer up to 3 credits of reading for
state graduation credit. The Superintendent or
designee shall be responsible for establishing
procedures to assess individual student needs and
evaluate student progress, and shall monitor
instructional activities to ensure that student needs
are met. Students shall be identified as eligible to
earn reading credit based on:
1.
Recommendation by teacher or counselor
2.
Scores on assessment instruments and/or
achievement tests
2 οφ 2
MEETING DATE:
5-16-02
SUBJECT: 2002-03 Citizen Budget Review Committee Charge.
BRIEFING ITEM
CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
PURPOSE: To give the Board of Trustees the opportunity to review the charge to the 2002-03 Citizen Budget
Review Committee.
The Board of Trustees developed a charge to guide the Citizens Budget Review Committee
BACKGROUND:
when it was initially established in 1992 and has periodically reviewed it and made changes. The review of the
charge tonight is the first step in that portion of the 2002-03 budget development process that includes the Citizens
Budget Review Committee. The charge is presented for the Board’s review as it currently exist, without any changes
recommended by the administration.
RECOMMENDATION: The administration recommends that the Board of Trustees review the charge to the
2002-03 Citizens Budget Review Committee and make changes as necessary.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
PREPARED BY: Steve Brown
DATE: May 7, 2002
bt51602.wpd
bt51602.wpd
AISD BOARD OF TRUSTEES CHARGE
to the
2001-2002 Citizen Budget Review Committee
Since its inception in 1992, the Citizen Budget Review Committee has provided the Arlington Board of Trustees with
valuable input from the community. The diverse composition of the Committee offers the Board insight into the Arlington
community’s needs and expectations. The AISD Board of Trustees believes that the function of such a committee is vital
to the Board, the administration, and to the taxpayers of Arlington ISD.
The Citizen Budget Review Committee shall serve in an advisory capacity to the Arlington Board of Trustees. In this role
the Committee shall not assume the responsibilities or obligations of the Board of Trustees.
The Citizen Budget Review Committee will be made up of members from three categories. Employee associations,
community organizations, and at-large members will be appointed such that the committee will be no larger than 30
members.
The Committee’s findings and recommendations shall be reported to the Board prior to the administration making its final
budget recommendations to the Board of Trustees.
The Committee must operate within AISD policies and regulations and applicable laws and mandates.
The AISD staff support will be made available to the Committee as required, but within limitations imposed by normal dayto-day job obligations of those individuals.
Meetings held by the Committee or its subcommittees, if any, will be open to the public.
The mission of the Citizen Budget Review Committee will be to gather input from the community on AISD key issues, serve
as a communication link between the AISD and the community, review the preliminary budget prepared by the
administration, provide input into long range financial planning for the District and provide recommendations to the
administration and the Board.
The work plan for the Committee will be to:
C
C
C
C
Gather external and internal data on issues identified by the Board, the administration, and the community,
Review preliminary budgets prepared by the administration,
Offer recommendations for modification of the budget,
Advise the Board and administration on long range financial issues affecting the school district, including
the tax cap and the need to raise the tax cap.
bt51602.wpd
MEETING DATE:
5-16-02
SUBJECT: Appointment of 2002-03 Citizen Budget Review Committee.
BRIEFING ITEM
CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
PURPOSE: To appoint members of the 2002-03 Citizen Budget Review Committee.
The District is in the process of developing the 2002-03 budget and is at the point where the
BACKGROUND:
Citizen Budget Review Committee has traditionally been given the opportunity to provide input. It was previously
announced that individuals interested in serving on this committee should submit their application by May 3, 2002, so
that the Board could take action at this time to appoint the members of the committee.
RECOMMENDATION: The administration recommends that the Board of Trustees appoint the committee
members as necessary from the list of individuals who have indicated a willingness to serve.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
DATE: May 7, 2002
bt51602.wpd
bt51602.wpd
BOARD MEETING - May 16, 2002
Professional Resignations
Last Name
First Name
Location
Title
Date
Reason
ATKINSON
KATHY
ARLINGTON
TEACHER
05/24/02
RE/01
BATEN
ADRIENNE
WORKMAN
TEACHER
05/24/02
RE/37
BLANK
MELISSA
BOWIE
TEACHER
05/24/02
RE/01
BRANDON
TRACI
PEARCY
TEACHER
05/24/02
RE/01
CEGLOWSKI
ANDREA
JOHNS
TEACHER
05/24/02
RE/38
CERVONE
SHEILA
BOWIE
TEACHER
05/24/02
RE/16
COOK
ANNA
ARLINGTON
TEACHER
05/24/02
RE/10
COONS
PETER
BOWIE
TEACHER
05/24/02
RE/11
DANIEL
KIMBERLY
ARLINGTON
TEACHER
05/24/02
RE/01
DAVIS
JAMIE
REMYNSE
TEACHER
05/24/02
RE/04
DILLON
GEORGE
HUTHESON
TEACHER
05/24/02
RE/10
DOUGHTY
BRENDA
HUTCHESON
TEACHER
05/24/02
RE/37
FIKE
SHANELLE
LITTLE
TEACHER
05/24/02
RE/39
GIBSON
MEREDITH
BERRY
SPEECH PATH.
05/24/02
RE/37
GORE
CHRISTIAN
WEST
TEACHER
05/24/02
RE/39
JACKSON
JULIE
FITZGERALD
TEACHER
05/24/02
RE/11
KUCERA
WILLIAM
ARLINGTON
TEACHER
05/24/02
RE/37
LAWRENCE
CAROL
WIMBISH
LIBRARIAN
05/24/02
RE/39
MCGAHA
LILLIAN
THORNTON
TEACHER
05/24/02
RE/08
PATTERSON
KELLIE
BAILEY
TEACHER
05/24/02
RE/04
PHILLIPS
JANICE
MARTIN
TEACHER
05/24/02
RE/08
RANDOLPH
SHANNON
SHORT
TEACHER
05/24/02
RE/39
ROBERSON
REBECCA
GOODMAN
TEACHER
05/24/02
RE/01
RUBY
JENNIFER
ASHWORTH
TEACHER
05/24/02
RE/39
SEARS
RENE
CARTER
TEACHER
05/24/02
RE/04
SHERMAN
SHELLEY
FOSTER
TEACHER
05/24/02
RE/39
SMITH
ANGELYN
BOWIE
TEACHER
05/24/02
RE/16
SPARKS
MYRA
NEWCOMER
COUNSELOR
05/24/02
RE/08
THOM
KIMBERLY
BOWIE
TEACHER
05/24/02
RE/37
TUGGLE
TRACIE
SAM HOUSTON
TEACHER
05/24/02
RE/10
TURNER
SHIRLEY
BLANTON
TEACHER
05/24/02
RE/37
VAN OSTEN
DENELLE
LAMAR
TEACHER
05/24/02
RE/10
WARD
WILLIAM
NICHOLS
TEACHER
05/24/02
RE/04
WHITE
C
NICHOLS
TEACHER
05/24/02
RE/04
WORSHAM
CARRIE
STARRETT
SPEECH PATH.
05/24/02
RE/39
Paraprofessional Resignations
Last Name
First Name
Location
Title
Date
Reason
RE/08
BRUMLEVE
BROOKE
JOHNS
CTASST
05/24/02
HICKS
KERRY
JOHNS
CTASST
04/05/02
RE/08
NOVELLO
MONIQUE
JOHNS
CTASST
05/24/02
RE/08
ROBINSON
JENNIFER
HUTCHESON
CTASST
05/24/02
RE/01
TABOR
SARAH
ARLINGTON
CTASST
05/24/02
RE/08
Retirements
Last Name
First Name
Location
Title
Date
Reason
ALLEN
MARY
ARLINGTON
TEACHER
05/24/02
RE/06
ANDERSON
GAY
ARLINGTON
TEACHER
05/24/02
RE/06
BELL
NANCY
RANKIN
TEACHER
05/24/02
RE/06
CHEAK
KAREN
BEBENSEE
TEACHER
05/24/02
RE/06
CHOATE
ELIZABETH
SHERROD
TEACHER
05/24/02
RE/06
CLEMENTS
SHARON
MILLER
TEACHER
05/24/02
RE/06
COPE
CAROL
WORKMAN
COORDINATOR
06/24/02
RE/06
CORNELIUS
BILLIE
ARLINGTON
TEACHER
05/24/02
RE/06
COX
NANCY
LAMAR
CLERK
05/24/02
RE/06
CROSBY
KATHERINE
WILLIAMS
TEACHER
05/24/02
RE/06
DAY
BARBARA
BEBENSEE
TEACHER
06/30/02
RE/06
RE/06
DUVAL
CYNTHIA
SAM HOUSTON
TEACHER
05/24/02
FALCONER
JERILYN
SAM HOUSTON
TEACHER
05/24/02
RE/06
GALLOWAY
JOYCE
COREY
LIBRARIAN
05/24/02
RE/06
GANN
JOY
MARTIN
TEACHER
05/24/02
RE/06
GEORGIS
DIANA
POPE
TEACHER
05/24/02
RE/06
GRUBB
SUSAN
CROW
PRINCIPAL
06/15/02
RE/06
HERRIN
JOANN
FARRELL
TEACHER
05/24/02
RE/06
HILL
VIRGINIA
SHACKELFORD
LIBRARIAN
05/24/02
RE/06
JORDAN
NORMA
SAM HOUSTON
CLERK
05/24/02
RE/06
KEMP
SANDRA
YOUNG
TEACHER
05/24/02
RE/06
LEASE
DRUCILLA
ANNEX III
COORDINATOR
06/30/02
RE/06
LEE
LINDA
SHORT
TEACHER
05/24/02
RE/06
LUIS
MARIANE
MILLER
TEACHER
05/24/02
RE/06
MCBRIDE
MARILYN
MARTIN
TEACHER
05/24/02
RE/06
MCNEW
RONDA
LAMAR
TEACHER
05/24/02
RE/06
MOATE
BONNIE
ELLIS
TEACHER
05/24/02
RE/06
MOTLEY
LYNDLE
BAILEY
COUNSELOR
06/06/02
RE/06
MYERS
MARY
CROW
TEACHER
05/24/02
RE/06
NELSON
JANICE
CROW
TEACHER
05/24/02
RE/06
PAIGE-SCOTT
LAURA
ARLINGTON
COUNSELOR
06/10/02
RE/06
SANDERS
CORA
BEBENSEE
TEACHER
05/24/02
RE/06
SIMMONDS
DARIS
WIMBISH
TEACHER
05/24/02
RE/06
SMITH
MARTHA
ELLIS
TEACHER
05/24/02
RE/06
SMITH
ANNE
SHORT
LIBRARIAN
05/24/02
RE/06
SPEER
LINDA
DITTO
TEACHER
05/24/02
RE/06
SPONG
THELMA
FOOD SERVICES
SUPERVISOR
06/10/02
RE/06
SULLIVAN
LINDA
WEBB
TEACHER
05/24/02
RE/06
TUGGLE
JACUELINE
WORKMAN
PRINCIPAL
06/28/02
RE/06
YOUNG
BARBARA
SHACKELFORD
TEACHER
05/24/02
RE/06
AISD TERMINATION CODES
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
30
31
32
33
34
35
36
37
38
39
40
45
49
58
61
62
63
Professional Status Change
Moved To Other Texas School
Moved To Non Texas School
No Longer Teaching
Personal Reasons
Deceased
Regular Retirement
Disability Retirement
Other – Employee Initiated
Military Leave
Professional Development
Ill Health
Hardship
Certification Reason
New Hire Declined
Terminating After Leave of Absence
Unhappy With Job
No Show
Sabbatical
Retired (See Superintendent)
Resigned (See Superintendent)
Resigned With Severance Pay
Position Eliminated
Reduction In Force
Termination With Severance Pay
Declined Reinstatement/Recall
Not Specified
Illness
Pregnancy
Other employment
Retirement – Voluntary
Retirement – Compulsory
Assignment or Reassignment
Change of Residence
Spouse Transfer
Marital, Parental, Etc., Obligation
Quit Without Notice
Failure To Follow Directions
Falsification of Records
Other – AISD Initiated
Temporary Leave of Absence
Leave of Absence
Termination of Probationary Contract - Best Interest
of District
SUBJECT: Bids
BRIEFING ITEM X
CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
PURPOSE: To provide the Board of Trustees an opportunity to review the purchase of goods and
services prior to final Board approval.
BACKGROUND: Nine bids are presented on the consent agenda. The bids are:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Sound Equipment for Juan Seguin
Annual Contract for Car Rental
Fire Alarm System Upgrade for Sam Houston High School
Technology Upgrades for Administration Building
Musical Instruments for Juan Seguin
Closed Circuit Television (CCTV) System for Juan Seguin
Commercial Entrees – Chicken Products
Commercial Entrees – Submarine Sandwiches
Commercial Entrees – Pizza and Bread Sticks
RECOMMENDATION: The administration recommends the lowest bids meeting specifications.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
PREPARED BY: Betty Knox
DATE: May 7, 2002
To:
Steve Brown
Associate Superintendent
From:
Betty Knox
Director of Purchasing
Date:
May 7, 2002
Re:
Bid Number 02-148, Sound Equipment – Juan Seguin
Bid number 02-148 is for sound equipment at Juan Seguin High School.
This equipment will be used in the Band, Choir, Orchestra, Dance and Drill Team
programs. The bids marked “not as specified” are not the brand or part number that was
specified.
Cc:
Cindy Powell
Executive Director of Finance
Mark Chandler
Director of Fine Arts
1203 West Pioneer Parkway
Arlington, Texas 76013
TABULATION - BID NO. 02-148
SOUND EQUIPMENT - JUAN SEGUIN HIGH SCHOOL
ITEM
1
2
QTY
4
8
BROOK
MAYS
Net 30
DESCRIPTION
TROXELL SOUND
COMM.
IDEA
Net 30
AVES
AUDIO VIS
Net 30
ea Recording Microphones w/50' Cables and
Atlas ST-34 Mic Stands and ST589 Mic Boom
Audio Technica #PRO-37R
UNIT
TOTAL
152.00*
280.00
190.00
760.00
ea Microphones w/25' Shielded Cables and
6 Atlas ST034 Mic Stands and
2 Atlas ST589 Mic Boom
Peavey #PVM-22
UNIT
TOTAL
189.00
182.50
1,460.00
143.50*
296.00
208.00
208.00
80.00
55.00
3
1
ea Audio Link Snake - 12 pair w/100' cable
Peavey
UNIT
TOTAL
250.00
4
1
ea Powered Megaphone
TOA #ER1015
UNIT
TOTAL
62.00
5
2
ea Self-contained PA System with CD/Cassette
Player
Fleco #FPA-5
UNIT
TOTAL
44.64
44.64
768.00
1,536.00
The following items should be bid as "All-or-None". One unit will be purchased for Choral
Music, Band and Orchestra.
6
3
ea Pro Mixer
Mackie #1604-VLZ
UNIT
TOTAL
894.00
827.05
2,481.15
7
6
ea Active PA Loudspeakers
Mackie #SRM-450
UNIT
TOTAL
620.00
597.63 Included w/
3,585.78 Item 6
8
3
ea Power Amplifier
Mackie #M800
UNIT
TOTAL
393.00
380.55 Included w/
1,141.65 Item 6
9
3
ea Recorder/Player
Sony #PCM-R300DAT
UNIT
TOTAL
650.00
624.90
1,874.70
10
3
ea Stereo Receiver
JVC #RX-9010VBK
UNIT
TOTAL
11
3
ea Cassette Deck
JVC #TD-W354BK
UNIT
TOTAL
254.00
155.79
467.37
235.00
12
3
ea Compact Disk Player
JVC #XL-FZ258BK
UNIT
TOTAL
260.00
113.39
340.17
189.00
13
3
ea Turntable
Kenwood #DK48C
UNIT
TOTAL
139.35
418.05
139.00*
11,366.07
1,460.00
Total Low Bid
337.52
1,012.56
*Does not meet specifications
TOTAL BID
FUNDING SOURCE: 621 Construction Fund
Expiration Date: July 4, 2002
lgh
1,106.67
15,330.07
2,504.00
TO:
Steve Brown
FROM:
Betty Knox
DATE:
May 16, 2002
RE:
Bid Number 02-171, Annual Contract for Car Rental
Bid Number 02-171 is an annual contract for car rental for student groups.
The bid asked for daily and weekend rates on a variety of rental cars. The
bids marked “not as specified” did not include a loss damage waiver into
the cost of the rentals and could only supply jeeps instead of suburbans or
expeditions.
Cc:
Cindy Powell
Mark Chandler
I.C. Little
Director of Athletics
Terry Slemmons
Director of Transportation
Bid #02-171 Annual Contract for Car Rental
Effective Date: May 17, 2002 through May 16, 2003
6640
100267
VENDOR: Capps Rent-A-Car, Inc. Enterprise Rent-A-Car
TERMS:
101928
Thrifty Car & Truck
Rental
Net
Net
Net
*$79.95 - Expedition;
*$99.95 - Suburban
$86.26
*52.00
*$114.975 - Expedition;
*$149.975 - Suburban
$86.26
*$51.98
Daily Rental Rate with Loss Damage Waiver (LDW):
$49.90
$40.26
$32.00
Weekend Rental Rate with Loss Damage Waiver (LDW):
$79.925
$40.26
$22.00
Please List What Kinds of Cars Fall Under This Category:
Hyundai Elantra
Pontiac sunfire, Dodge
Neon, Ford Escort
Dodge Neon or Spectra
$59.90
$44.26
$34.00
$89.925
$44.26
$24.00
Please List What Kinds of Cars Fall Under This Category:
Hyundai Sonata
Pontiac Grand Am,
Chevrolet Malibu,
Dodge Stratus
Dodge Stratus or Sebring
DESCRIPTION
Suburban/Expedition
Compact-Size Sedan
Mid-Size Sedan
Coverage LDW at $19.95
At times, will assist in the
Rates include $1.75 per
per day; LDW not offered
pick-up and/or delivery of
Any Other Charges or Comments:
day license and
on Suburbans and
vehicles longer than 2
registration fee.
Expeditions
weeks rental.
*Not As Specified
Estimated Grand Total:
$35,000.00
Funding Source: 2001-2002 and 2002-2003 Operating Budget
1
Date: 4/23/02
Prepared By: SDW
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 02-174, Upgrade to Fire Alarm System at Sam Houston High
School
Bid number 02-174 is to furnish and install an upgrade to the existing fire
alarm system at Sam Houston High School. The upgrade includes fire horns, strobes and
a power supply. This upgrade must match the existing Notifier fire alarm system that is
installed at the school. With the addition of this upgrade all existing classrooms will have
audio (fire horns) and visual (strobes) fire alarms. This upgrade is a requirement of the
City of Arlington Fire Marshall.
Vendors who received bid invitations but did not respond gave the following
reasons; 1) three said they were unable to get bid bonds in time for the bid opening; 2)
one said they were too busy during the summer to undertake any more work; 3) one said
they could not bid the brand specified to match the existing system; 4) one said they were
a manufacturer only; and 5) one bid invitation was returned due to an incorrect address.
Cc:
Cindy Powell
Chuck Thomas
Executive Director of Plant Services
Bid #02-174 Fire Alarm System Installation at Sam Houston High School
VENDOR NUMBER:
VENDORS:
TERMS:
100279
Simplex Grinnel, LP
Net 30
DESCRIPTION
Complete the installation of a new fire alarm system as
$190,947.00
indicated in the contract drawings
Fire alarm pull station unit price
$193.80
Automatic smoke detector unit price
$266.13
Fire audio/visual alarm unit price
$96.93
Fire alarm power supply unit price
$1,498.12
Approximate completion date
91 Days
Voluntary deduct for utilizing lead acid
batteries for the fire alarm power
supplies in lieu of the nickel-cadmium
battery ($16,338.00)
Any Other Charges or Comments
Bid Bond/Cashier's Check
Yes
Certificate of Liability Insurance w/Workman's Comp.
Yes
Grand Total:
$174,609.00
Funding Source: 621 Construction Fund
1
Revised: 5/2/02
Prepared By:SDW
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 02-176, Administration Building Technology Upgrade
Bid number 02-176 is to upgrade audio-visual technology at the
Administration Building. The upgrades will provide a more effective way to project
information for the live audience, and a higher quality broadcast for television viewers.
In addition, valuable floor space will be regained by replacing freestanding cameras with
remote-operated cameras mounted on the wall.
This is an all-or-none bid. The bid marked “not as specified” is not a
complete bid.
Cc:
Cindy Powell
Jim Wren
Director of Telecommunication
Bid #02-176 Administration Building Technology Upgrade
VENDOR NUMBER:
25738000
VENDORS:
ECI Video
Sound Visions*
Net 30
Net 30
$16,897.00
$9,976.506
Brand Being Bid:
As Specified
Sony, Canon, Crestron
and SVI
Total:
$50,691.00
$29,929.52
$5,103.00
$5,192.00
TERMS:
ITEM QTY. DESCRIPTION
ALL OR NONE BID
SECTION I FOR BOARDROOM
1
3
Panasonic 3 chip camera package, to include:
AWE600 1/2" 3CCDCamera
1/2" Teleconferencing Lenses 17X lens (Canon)
AWPH350 Pan & Tilt heads
AWPS300 Power Supply for AWPH350
AWCA50T29 Composite Video/Control cable from
AWE600 to AWPH350
Wall mount for the Pan & Tilt heads
Panasonic WV7030
2
1
AWRP605 Remote Control Unit (includes 1AWPB605 installed.)
Brand Being Bid:
Total:
3
1
AWPS505 Power Supply for AWRP605
Brand Being Bid:
Total:
4
2
AWPB605 Analog Video I/O & Control Cards for
As Specified
Crestron
$5,103.00
$5,192.00
$233.00
$0.00
As Specified
$233.00
$0.00
$783.00
$0.00
AWRP605
Brand Being Bid:
Total:
5
12
15" LCD displays and mounts - to view either video
As Specified
$1,566.00
$0.00
$907.00
$448.40
or VGA. Samsung SyncMaster 150Mp
6
12
Brand Being Bid:
As Specified
Samsung
Total:
$10,884.00
$5,380.80
$257.00
$184.08
Shure MX412 D/S
Audio-Technica AT857QMa
$3,084.00
$2,208.96
Professional condensed gooseneck microphones and
screens for each board member - to be mounted.
They need to be phantom powered.
Brand Being Bid:
Total:
1
Revised: 4/5/02
Prepared By:SDW
VENDORS:
TERMS:
ECI Video
Sound Visions*
Net 30
Net 30
$5,447.00
$2,950.00
Marshall Custom
SVI Custom
7
1
Podium console with 180-degree turn capability, with
gooseneck microphone, light, patch panel for all
inputs and outputs, drawer for remotes, and pull-out
drawer for document camera. Note: Laminate needs
to match Boardroom.
Brand Being Bid
Total:
8
1
AMX control panel for podium to all components in
$5,447.00
$2,950.00
$8,777.00
$1,091.50
AMX AXD-CA10
Creston TPS-2000L
$8,777.00
$1,091.50
$2,093.00
$2,891.00
As Specified
JVC AV-P750U
$2,093.00
$2,891.00
$293.00
$330.40
As Specified
As Specified
$293.00
$330.40
$207.00
$265.50
TCWE835S
TCWR 565RM
$207.00
$265.50
boardroom specified.
Brand Being Bid
Total:
9
1
Document camera - Hi resolution. Model
#JVC AV-PT50U
Brand Being Bid
Total:
10
1
SVHS VCR - #JVC SR-10U
Brand Being Bid
Total:
11
1
Sony audio cassette player.
Brand Being Bid
Total:
12
1
Sony DVD/CD player
Brand Being Bid
Total:
13
1
Motorized electric screen, 12' x 9'
Brand Being Bid
Total:
14
1
True XGA projector - 3,000 lumens or better, and
$193.00
$235.99
DVD-NS300
DVPNS 300
$193.00
$235.99
$2,273.00
$1,028.96
Draper Targa &
LVC3/LVCS
Draper M1300
$2,273.00
$1,028.96
$6,803.00
$5,429.30
capable of 800 x 600 and 1024 x 768 resolution
Brand Being Bid
Total:
Sanyo PLC-XP30
$6,803.00
$5,429.30
2
Revised: 4/5/02
Prepared By:SDW
VENDORS:
TERMS:
ECI Video
Sound Visions*
Net 30
Net 30
$5,530.00
$9,637.06
15
1
Routing device for VGA, video and audiofrom podium
to LCD monitors. Router, distribution amps, and
scam doubler.
Brand Being Bid:
Total:
Subtotal for Section I:
Extron
$5,530.00
$9,637.06
$103,177.00
$66,570.99
$4,003.00
$5,648.07
As Specified
Sony DSR-1500
$4,003.00
$5,648.07
$4,197.00
$2,812.53
Knox RS16x16
Sigma AV-1616 & SYC1616
$4,197.00
$2,812.53
$823.00
$867.02
SECTION II FOR CONTROL ROOM
16
1
DVCAM VCR for production control room - Sony DSR-40
Brand Being Bid:
Total:
17
1
16X16 Audio/video switcher for routing all equipment to
control room.
Brand Being Bid:
Total:
18
1
Rack shelf, with redundant power supply, for all new
equipment in control room and all necessary rack
mounts.
Furman & Middle
Atlantic
Brand Being Bid:
Total:
19
3
13" Color reference monitor for cameras.
Brand Being Bid:
Total:
20
1
Camera control unit (CCU) for Sony DXC-370.
$823.00
$867.02
$203.00
$519.44
JVC TM-A13UCV
Sony PVM-14N5U
$609.00
$1,558.32
$2,013.00
$0.00
Sony CCU-M5A
Brand Being Bid:
As Specified
Total:
$2,013.00
$0.00
Subtotal for Section II:
$11,645.00
$10,885.94
3
Revised: 4/5/02
Prepared By:SDW
VENDORS:
TERMS:
ECI Video
Sound Visions*
Net 30
Net 30
$2,300.00
$1,290.84
Plenum
Shure, Extron & Middle
Atlantic
$2,300.00
$1,290.84
$5,633.00
$4,000.00
SECTION III INSTALLATION & MISCELLANEOUS
21
1
Run one 26 pin camera control cable (Sony) to control
room, run 2 additional SVHS cables to control room,
6 XLR mic cable to control room - Put termination box
in back for press usage.
Brand Being Bid:
Total:
22
1
Conduit to provide with cable and all connectors.
Brand Being Bid:
Total:
23
1
UPS back-up system for control room.
Brand Being Bid:
Total:
24
1
CAD drawing of cable management in color by
Plenum
$5,633.00
$4,000.00
$687.00
$772.84
APC 140070
APC 1400 RM
$687.00
$772.84
$1,250.00
Included
$1,250.00
Included
N/C
Included
$0.00
Included
$4,123.00
$16,000.00
$4,123.00
$16,000.00
$5,000.00
Included
$5,000.00
Included
$1,500.00
Included
$1,500.00
Included
completion of job if awarded.
Brand Being Bid:
Total:
25
1
Labeling of all cable.
Brand Being Bid:
Total:
26
1
Installation
Brand Being Bid:
Total:
27
1
Maintenance warranty.
Brand Being Bid:
Total:
28
1
Training
Brand Being Bid:
Total:
4
Revised: 4/5/02
Prepared By:SDW
VENDORS:
TERMS:
ECI Video
Sound Visions*
Net 30
Net 30
1
Additional Materials not originally on bid
$5,239.52
Chief CMA-110
Mounting Plate, Chief
RPA-9280 Projector
Ceiling Mount, SVI
Custom Crestron
Programming, Freight
Brand Being Bid:
Total:
$5,239.52
Subtotal for Section III:
$20,493.00
$27,303.20
Total for all Sections:
$135,315.00
$104,760.13
Grand Total:
$135,315.00
*Not As Specified
Funding Source: 619 Construction Fund
5
Revised: 4/5/02
Prepared By:SDW
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 02-194, Musical Instruments for Juan Seguin
Bid number 02-194 is for musical instruments for Juan Seguin High
School. This bid asked for two options. Option one is for full dealer service that
includes unpacking, tuning, testing, assembly and delivery by the successful vendor.
Option two allows drop shipments from the manufacturer and does not include
unpacking, tuning, testing, assembly or any other vendor service. On these two items full
dealer service provides the best value for the District.
Cc:
Cindy Powell
Mark Chandler
Bid #02-194 Musical Instruments for Juan Seguin High School
VENDOR NUMBER: 12180000
12180000
6989000
13895000
521
Brook
Brook
Interstate
Williamson
Mays
Mays
Mr. E's Music Music Supply Music Co. VENDORS:
Music Co. - Music Co. Option 1
Option 2
Option 1
Option 1
Option 2
Net 30
Net 30
Net 30
Net 30
$3,174.00
$3,074.00
$3,124.00
$3,286.30
Total: $3,174.00
TERMS:
Net 30
1
1
Coliseum Grand Kelon Marimba 4.3 Octave w/M8006
All-terrain Cart Musser #M-360
2
8
$3,074.00
$3,124.00
$3,286.30
$5,259.000 $5,129.000
$5,138.00
$5,344.63
$6,079.00
Total: $42,072.00 $41,032.00
$41,104.00
$42,757.04
$48,632.00
Total: $45,246.00 $44,106.00
$44,228.00
$46,043.34
$48,632.00
Before June Before June
30, 2002
30, 2002
0-60 Days
30 Days from
Date of P.O.
William Lewis Model 236 Bottesini String Bass
w/Bobelock Bass Bag, 3/4 Case, Glasser 502
French 3/4 Bow
Delivery Date A.R.O.
Grand Total:
$45,246.00
Funding Source: 621 Construction Budget
1
Revised: 5/3/02
Prepared By:SDW
TO:
Steve Brown
FROM:
Betty Knox
DATE:
May 16, 2002
RE:
Bid Number 02-195, Closed Circuit Television (CCTV) Purchase and
Installation for Juan Seguin High School
Bid Number 02-195 is for closed circuit television (CCTV) purchase and
installation for Juan Seguin High School. The bid marked “not as
specified” was due to not itemizing the bid.
Cc:
Cindy Powell
Chuck Thomas
Executive Director of Plant Services
Jimmy Womack
Security Specialist
Bid #02-195 Closed Circuit Television (CCTV) Installation at Juan Seguin High School
Chubb
Security
Systems, Inc.
E-MC
Electrical
Contractors
Henry
Brothers
Electronics
IPI Security
Pinkerton
Systems
Integrations
*SecureNet,
Inc.
Sentinel The
Alarm
Company
Net 30
Net 30
2% 10th; Net
30
Net 30
Net 30
Net 30
Net 30
$2,708.67
Kalatel KTADE3-E1C
$3,994.00
Kalatel KTADE3-E1
$2,587.00
Kalatel KTADE3-E1C
$2,769.53
Kalatel KTADE2-E1
$2,929.14
Kalatel KTADE3-E1
$6,585.00
Kalatel KTADE3-E1C
$10,834.68
$15,976.00
$10,348.00
$11,078.12
$11,716.56
$26,340.00
$1,505.47
$3,499.00
$2,054.00
$1,980.00
$2,325.71
VENDOR:
TERMS:
ITEM QTY. UNIT DESCRIPTION
ALL-OR-NONE
1
4
Ea Pan/Tilt/Zoom Color Day/Night Speed Domes
Brand Being Bid:
Total:
2
1
Ea Pan/Tilt/Zoom Color Speed Dome
Kalatel KTA-F4- Kalatel KTA-F4- Kalatel KTA-Fr- Kalatel KTA-F4- Kalatel KTABrand Being Bid:
HC1
C
D1C
IOC
F4-C
Total:
3
43
Ea Fixed Position Color Cameras
Brand Being Bid:
Total:
4
3
Ea Digital Combination Triplex Multiplexer/Recorders
5
43
Ea Camera Lenses
39
$3,499.00
$2,054.00
$1,980.00
$2,325.71
$6,285.00
$239.77
Toshiba IK644A
$833.67
Toshiba IK644A
$227.50
Toshiba IK644A
$290.40
Toshiba ID644A
$275.00
Toshiba IK644A
$678.00
Toshiba IK644A
$10,310.11
$35,847.81
$9,782.50
$12,487.20
$11,825.00
$29,154.00
$6,263.66
$5,800.78
$18,790.98
Ea Indoor Wedge Type Camera Housing
Brand Being Bid:
Total:
$17,100.00
Kalatel DVMRe16CT-160
$17,402.34
$17,947.80
$19,201.05
$20,313.87
$51,300.00
$110.00
$115.97
$90.75
$78.10
To Be
Determined
Tamron
13VA35814SQ
ARM VL358AI
Tamron
13FAO4T-SQ
$165.00
Radionics
Fixed Focal
AutoIris
Lenses
$3,257.68
$4,730.00
$4,986.71
$3,902.25
$3,358.30
$7,095.00
$119.90
Videoalarm
RC200
$91.30
Videoalarm
RC200
$95.97
Videoalarm
RC200C
$123.90
Videoalarm
RC200
$116.00
Videoalarm
RC200
$231.00
Videoalarm
RC200C
$4,676.10
$3,560.70
$3,742.83
$4,832.10
$4,524.00
$9,009.00
$75.76
Chugai
TG2Z3514FCS
Brand Being Bid:
3.5-8MM
Auto/Iris Lens
Total:
6
$1,505.47
$5,982.60
$6,400.35
$6,771.29
Kalatel
Kalatel
Kalatel DVMRe-Kalatel DVMReKalatel DVMReBrand Being Bid:
DVMRC-16CTDVMRe-16CD16CT-160
16CT-160
16CT-160
160
160
Total:
$6,285.00
Kalatel KTA-F4H1C
1
Revised: 5/1/02
Chubb
Security
Systems, Inc.
E-MC
Electrical
Contractors
Henry
Brothers
Electronics
IPI Security
Pinkerton
Systems
Integrations
*SecureNet,
Inc.
Sentinel The
Alarm
Company
Net 30
Net 30
2% 10th; Net
30
Net 30
Net 30
Net 30
Net 30
VENDOR:
TERMS:
7
4
Ea Indoor Camera Housings
Brand Being Bid:
Total:
8
1
Ea Controller Keypad
6
$62.65
Videoalarm
ACE20C
$116.00
$214.50
RC200C
Videoalarm
ACH13W
$429.36
$250.60
$387.27
$498.78
$464.00
$858.00
$898.50
Kalatel KTD405
$722.80
Kalatel KTD405
$858.00
Kalatel KTD405
$1,118.86
Kalatel KTD404A
$2,000.85
Kalatel KTD405
$755.64
$898.50
$722.80
$858.00
$1,118.86
$2,000.85
$399.62
Toshiba CM1910A
$410.97
Toshiba CM1910A
$332.80
Toshiba CM1910A
$450.70
Toshiba CM1910A
$402.29
Toshiba CM1910A
$846.00
Toshiba CM1910A
$2,397.72
$2,465.82
$1,996.80
$2,704.20
$2,413.74
$5,076.00
$755.64
Kalatel KTDBrand Being Bid:
405
Total:
9
$107.34
Videoalarm
ACH13WM
Ea Color Monitors
Brand Being Bid:
Total:
$318.55
$249.39
(3) Pelco
(2) Wren
HS2100; (1)
DP10BF; (2)
Pelco HS2000 Pelco EH2400
Console/Desk
for CCTV
Monitors,
Project
Additional Comments/Charges: Recorders, to duration N.T.E.
reside on are
45 Days.
to be provided
by others.
Engineering Labor ($ per Hour):
$60.00
$70.00
$65.00
$100.00
$52.85
$75.00
$100.00
Service Labor ($ per Hour; Service not covered by warranty):
$160.00
$65.00
$90.00
$100.00
$72.00
$75.00
$65.00
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Certificate of Insurance; Including Workman's Compensation
Coverage:
2
Revised: 5/1/02
Chubb
Security
Systems, Inc.
E-MC
Electrical
Contractors
Henry
Brothers
Electronics
IPI Security
Pinkerton
Systems
Integrations
*SecureNet,
Inc.
Sentinel The
Alarm
Company
Net 30
Net 30
2% 10th; Net
30
Net 30
Net 30
Net 30
Net 30
Yes
Yes
Yes
Yes
Yes
Yes
Yes
$81,725.00
$84,631.63
$77,325.89
$83,244.59
$125,424.44
$88,934.90
$83,156.07
VENDOR:
TERMS:
Bid Bond:
Grand Total for Juan Seguin High School:
*Not As Specified - Company did not itemize bid
Grand Total:
$77,325.89
Funding Source: Construction Fund
3
Revised: 5/1/02
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 03-07, Commercial Entrees – Chicken Products
Bid number 03-07 is an annual contract for commercial entrees that
include chicken sandwiches and mild and spicy chicken wings. These entrees will be
delivered directly to the six high schools for re-sale in the school lunch program.
Quantities are estimates only and may be increased or decreased. Quantities will be
determined by student response.
Cc:
Cindy Powell
Sandra Proske
Director of Food and Nutrition Services
COMMERCIAL ENTREES - CHICKEN
ITEM
CHICKFIL-A
Net 10
DESCRIPTION
PIZZA
HUT
Net 30
1
Breaded Chicken Sandwich on 4" Bun
200 per day (per school)
6 High Schools
177 Days
ea
200/day
6 schools
177 days
2
Hot Spicy Chicken Wings
6 High Schools
177 Days
serving
75/day
6 schools
177 days
2.50
187.50
1,125.00
199,125.00
3
Mild Seasoned Chicken Wings
6 High Schools
177 Days
serving
75/day
6 schools
177 days
2.50
187.50
1,125.00
199,125.00
TOTAL BID
FUNDING SOURCE: 2002-03 Food Service Budget
Expiration Date: May 31, 2003
lgh
812,430.00
1.95
390.00
2,340.00
414,180.00
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 03-08, Commercial Entrees – Submarine Sandwiches
Bid number 03-08 is an annual contract for submarine sandwiches. These
sandwiches will be delivered directly to the six high schools for re-sale in the school
lunch program. Quantities are estimates only and may be increased or decreased.
Quantities will be determined by student response.
Cc:
Cindy Powell
Sandra Proske
COMMERCIAL ENTREES - SUB SANDWICHES
ITEM
BLIMPIE
SUBS
DESCRIPTION
1
Sub Sandwich - Turkey Breast w/Cheese
6 High Schools
177 Days/Year
ea
60/day
6 schools
177 days
1.75
105.00
630.00
111,510.00
2
Sub Sandwich - Ham & Cheese
6 High Schools
177 Days/Year
ea
60/day
6 schools
177 days
1.75
105.00
630.00
111,510.00
ea
60/day
6 schools
177 days
1.75
105.00
630.00
111,510.00
3 Sub Sandwich - Ham, Turkey & Cheese
6 High Schools
177 Days/Year
TOTAL/YEAR
lgh
334,530.00
To:
Steve Brown
From:
Betty Knox
Date:
May 7, 2002
Re:
Bid Number 03-09, Commercial Entrees – Pizza and Bread Sticks
Bid number 03-09 is an annual contract for pizza and bread sticks. These
items will be delivered directly to the six high schools for re-sale in the school lunch
program. Quantities are estimates only and may be increased or decreased. Quantities
will be determined by student response.
Cc:
Cindy Powell
Sandra Proske
COMMERCIAL ENTREES - PIZZA/BREADSTICKS
ITEM
PIZZA
HUT
Net 30
DESCRIPTION
1
Cheese Pizza, Whole (Cut in 8 Equal Slices)
6 High Schools
177 Days
each
60/day
6 schools
177 days
6.00
360.00
2,160.00
382,320.00
2
Pepperoni Pizza, Whole (Cut in 8 Equal Slices)
6 High Schools
177 Days
each
60/day
6 schools
177 days
6.00
360.00
2,160.00
382,320.00
3
Sausage Pizza, Whole (Cut in 8 Equal Slices)
6 High Schools
177 Days
each
60/day
6 schools
177 days
6.00
360.00
2,160.00
382,320.00
4
Bread Sticks w/Sauce
6 High Schools
177 Days
each
60/day
6 schools
177 days
1.29
77.4
464.4
82,198.80
TOTAL/YEAR
lgh
1,229,158.80
MEETING DATE:
5-16-02
PAGE:
1
of
1
SUBJECT: Budget Change #158.02 - Fund 206, Stewart B. McKinney Homeless Grant
BRIEFING ITEM
PURPOSE:
X CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
Amend the 2001-02 Special Revenue Fund Budget to record additional funding from Region 10
regarding the Stewart B. McKinney Homeless Grant. Revenues and appropriations both total
$15,000.
BACKGROUND: Notification was received that Region 10 will provide additional funding ($15,000) to the
AISD McKinney Grant Project. The increased amount was based upon the original grant application, unexpended
funds from 99-00 and 00-01 grant periods, and the reallocation request.
The additional funds will provide for contracted services for a Social Worker and child care services for Homeless
Teens.
Budget Summary:
Contracted Services
$15,000.00
Total
$15,000.00
RECOMMENDATION:
Administration recommends approval.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
PREPARED BY: Joe Miller
DATE: 5-8-02
MEETING DATE:
5-16-02
PAGE:
1
of
1
SUBJECT: Budget Change #159.02 - Fund 401, State - Optional Extended Year Program (OEYP)
BRIEFING ITEM
PURPOSE:
X CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
Establish a 2001-2002 Special Revenue Fund Budget to record revenues and appropriations both
totaling $903,901.
BACKGROUND: The purpose of this state funded OEYP is to provide students in grades K - 8 with additional
instructional time to master the State’s challenging content standards and student performance standards.
Students served by the OEYP are those students who are identified as likely not to be promoted to the next grade
level for the next school year.
The funds will be used to provide for staffing and supplies and materials.
Budget Summary:
Payroll Cost
$864,998.00
Supplies and Materials
$38,903.00
Total
$903,901.00
RECOMMENDATION:
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
DATE: 5-8-02
MEETING DATE:
5-16-02
PAGE:
1
of
1
SUBJECT: Budget Change #160.02, Fund #393, State-Texas Successful School Awards
BRIEFING ITEM
X CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
PURPOSE: Establish a 2001-2002 Special Revenue Budget to record revenues and appropriations both totaling
$5,350.
BACKGROUND: The 77th Texas Legislature did not appropriate funds to be used for the Texas Successful
Schools Award System (TSSAS) during the 2001-02 and 2002-03 school years. However, TEA has made
available $500,000 of TSSAS funds to be distributed during the 2001-02 school year based on campus
performance during the 2000-01 school year. This funding from TEA provides for financial awards to schools that
have demonstrated the highest levels of sustained success or the greatest improvement in achieving their education
goals.
This budget change will allocate the awards to five schools as follows: Barnett Junior High, $1,429, Gunn
Junior High, $731, Nichols Junior High, $1,404, Pope Elementary, $922, Wimbish Elementary, $864.
The schools can use these funds to purchase supplemental instructional materials or services.
Budget Summary:
Supplies and Materials
$5,350.00
Total
$5,350.00
RECOMMENDATION:
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
DATE: 5-8-02
SUBJECT: Surplus Property
BRIEFING ITEM X
CONSENT ITEM
ACTION ITEM
COMMITTEE REPORT
PURPOSE: To provide the Board of Trustees an opportunity to review surplus property prior to
final Board approval.
BACKGROUND: Attached are letters from Ted Wilson, Warehouse Manager, and Terry
Slemmons, Director of Transportation, requesting the District owned property on the
accompanying lists be declared surplus. If approved, the vehicles will be sold at a municipal
auction, the tires will be scrapped and the remaining items will be sold at public auction.
RECOMMENDATION: The administration recommends the District owned property listed on
the attachments be declared surplus and sold at auction.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
PREPARED BY: Betty Knox
DATE: May 7, 2002
TO:
Steve Brown
FROM
Betty Knox
DATE:
May 7, 2002
Request to accept donations have been received from the following schools:
Arlington High School to accept a cash donation from the Arlington High School
Cheerleading Booster Club
$5,525.00
Bowie High School to accept a cash donation from the Bowie High School
Volleyball Booster Club
$300.00
Bowie High School to accept a cash donation from the Bowie High School Track
Booster Club
$221.25
Bowie High School to accept a cash donation from American Airlines
$150.00
Lamar High School to accept a cash donation from the Lamar High School
Cheerleader Booster Club
$2,900.00
Martin High School to accept a cash donation from the Martin High School Choir
Booster Club
$3,000.00
Martin High School to accept a cash donation from the Martin High School
Volleyball Booster Club
Sam Houston High School to accept a cash donation from the Sam Houston High
School Band Booster Club
$2,500.00
Shackelford Jr. High School to accept a cash donation from the Shackelford Jr.
High School PTA
Foster Elementary to accept a donation of office supplies and first aid supplies from
Johnson & Johnson
Fitzgerald Elementary to accept a cash donation from Washington Mutual Bank
$14,000.00
$1,500.00
$500.00
$2,538.00
South Davis Elementary to accept a cash donation from the South Davis PTA
Rankin Elementary to accept a cash donation from Sewell Lexus of Ft. Worth
$123.30
$500.00
Rankin Elementary to accept a cash donation from J P Morgan Chase Bank
$300.00
Webb Elementary to accept a cash donation from Washington Mutual Bank
$500.00
TOTAL:
Total to date in the 2001-2002 School Year since September 1, 2001
Total for the 2000-2001 School Year
cc: Cindy Powell
$34,557.55
$843,361.15
$746,803.23
1
MEETING DATE:
5-16-02
SUBJECT: Preliminary Property Values for Fiscal Year 2002-03.
BRIEFING ITEM
CONSENT ITEM
ACTION ITEM
DISCUSSION
PURPOSE: To provide the Board of Trustees with information about the preliminary value of property as
determined by the Tarrant Appraisal District.
Although the Board of Trustees is responsible for setting the tax rate, the Tarrant Appraisal
BACKGROUND:
District is responsible for determining the value of the property that the tax rate is applied against. The Tarrant
Appraisal District is in the process of determining the value of property as of January 1, 2002, and will release their
preliminary estimate on Wednesday, May 15, 2002. The chief appraiser must certify property values on July 25,
2002. The certified values will be used to determine property tax revenues when the Board of Trustees begins
consideration of the 2002-03 budget and setting the tax rate.
UPDATE: The administration will present a report on the year 2002 preliminary values at the May 16, 2002
Board Meeting.
SUBMITTED TO:
SUBMITTED BY:
Board of Trustees
DATE: May 7, 2002
bt51602.wpd

5-16-02 - AISD.net

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