Meeting Packet - New River/Mount Rogers

NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT AREA
CONSORTIUM BOARD
MEETING AGENDA
July 17, 2013
I. Call To Order –Chair Hutchins
II. Prayer/Pledge of Allegiance
III. Roll Call
IV. Consent Agenda (Items Previously Distributed)
A. Approval of Minutes
B. Approve “Draft” PY’13 Budget (Approved by WIB and Consortium Finance
Committee)
C. Approve Appointment of Karen Akers, VEC, to the WIB (Approved by
Nominating Committee)
V. Public Comment Period
VI. Workforce Investment Board Update – Martha Samples, Chair
VII. Executive Summary – Ronnie Martin
VIII. Informational Items (Previously Distributed)
A.
B.
C.
D.
PY’12 WIA Performance
Virginia Workforce Connection Newsletter Success Stories
Current WIB Vacancy
One Stop Operator Report
IX. Skills Gap Analysis Update – Patrick O’Brien and Whitney Bonham
X. PluggedIn VA Machine Technology Update – Tracy Brockenbrough
XI. Travel Reimbursement
XII. Consortium Member Time
XIII. 2013 Consortium Board Meeting Schedule
XIV. Next Meeting Date–September 18, 2013–Cookout–Elizabeth Brown Park–
Wytheville 10:00 a.m.
XV. Adjournment
New River/Mount Rogers Workforce Investment Area
Consortium Board
MEETING MINUTES
May 15, 2013
A meeting of the NR/MR WIA Consortium Board was held on May 15, 2013 at Wytheville
Meeting Center in Wytheville. Those in attendance were as follows:
Council Members
Bill Brown –Vice Chair
Dr. Eric Workman – Bland
Phil McCraw - Carroll
Dan Campbell – Floyd
Jay Williams - Giles
Andy McCready – Pulaski
Howard Burton - Smyth
Randy Pennington - Washington
Catherine Brillhart - Bristol
John Garner - Galax
Staff
Ronnie Martin
Marty Holliday
Guest
Martha Samples – WIB Chair
Betty Rowe – People, Inc
Mary Ann Gilmer – Goodwill Ind. of the Valleys
Patrick O’Brien – VT OED
Vice-Chair Brown announced that Chairman Hutchins was sick (and in the hospital). He told
the members that Mr. Martin would keep them up-to-date on his situation.
At 10:08AM, Vice-Chair Brown called the meeting to order and opened with a prayer and all
present recited the Pledge of Allegiance.
Vice-Chair Brown asked Ms. Holliday to call the roll. A quorum was present.
Vice-Chair Brown opened the floor for public comment.
Vice-Chair Brown asked for any changes or comments on the Consent Agenda. Mr.
McCready made the motion to approve all Consent Agenda items. Mr. Pennington seconded
the motion. The vote was called:
Bland – yes, Carroll – yes, Floyd – yes, Giles – yes, Montgomery – yes, Pulaski – yes,
Smyth – yes, Washington – yes, Bristol – yes, Galax - yes
Vice-Chair Brown asked Ms. Samples to give a WIB update. Ms. Samples brought the Board
up-to-date on WIB activities that had taken place in recent months. A brief discussion
followed.
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Vice-Chair Brown asked Mr. Martin to give an Executive Summary. Mr. Martin gave an
overview of program activities, budget and funding issues. Mr. Martin also updated the Board
on the sequester and how it affects WIA funding. A brief discussion followed.
Vice-Chair Brown told the members that the Informational Items that had been previously sent
out would not be presented unless there were specific questions the members wanted to ask
about them. Mr. Martin reported in more detail on the area’s PY12 WIA performance. Ms.
Rowe briefly discussed the One-Stop Operator report.
Ms. Gilmer gave the Goodwill Industries presentation that was deferred from the March
meeting.
Mr. O’Brien gave an update on the Skills Gap Analysis findings to date.
Mr. Martin reminded the members about the Travel Reimbursement request form to be
completed and signed if members wanted to get reimbursed for their travel to the meeting.
Vice-Chair Brown went around the room and asked members to share anything special going
on in their localities. Mr. Williams told the members that Giles County was partnering with
Goodwill Industries of the Valleys on a summer youth employment program.
Vice-Chair Brown continued with the agenda noting that the next meeting will be on July 17,
2013 beginning at 10:00AM. Vice-Chair Brown told the board members that Chair Hutchins
would like to do another cookout and may do it for the July meeting. He said a notice would be
sent out to let them know for sure.
With no further business to discuss the meeting was adjourned at 11:40AM.
Respectfully Submitted,
Marty Holliday
Marty Holliday
Deputy Executive Director
Executive Summary
"DRAFT" PY'13 Budget
PY'12 Carryover Funds
Formula
Administration
$186,000
Program
DLW
Adult
Youth
$121,000
$120,000
$50,000
Totals
$291,000
Total Carryover Funds
$477,000
PY '13 WIA Allocations
PY'12
DLW
Adult
Youth
Totals
Admin
$62,795
$71,581
$86,964
$221,340
Program
$565,156
$644,225
$782,674
$1,992,055
Total
$627,951
$715,806
$869,638
$2,213,395
Total Available Funding Summary
WIA Allocations
WIA Carryover
H1B
Totals
Admin
$221,340
$186,000
$407,340
Program
$1,992,055
$291,000
$73,499
$2,356,554
Page 1 of 5
Total
$2,213,395
$477,000
$73,499
$2,763,894
Allocation
$692,884
$767,088
$904,215
$2,364,187
"DRAFT" PY'13 BUDGET
WIA Expenses
Staff Salaries
Fringe Benefits
Travel
Office Space
Telephone
Office Supplies
Postage
Printing
Copies & Copier Maint.
Media Adv.
Equipment Rental
Dues/Pubs
Training
Insurance
Meeting Expense
Capital Outlay
Contractual Ser.
Audit Fee
Miscellaneous
WIA Expenses
Fiscal Agent Services
Board Reserved Funds
Total Budget
$240,100
87,925
30,000
34,247
5,200
5,000
500
500
1,600
750
1,500
500
500
500
5,000
5,000
500
2,500
24,578
$446,400
$60,000
$50,000
$556,400
Miscellaneous
Supplemental Training
Attorney Fees
Marketing/Outreach
Unemployment Insurance
Assessments
Total
$10,000
2,500
1,250
9,828
1,000
$24,578
Page 2 of 5
Budget Breakdown by Program
WIA Expenses
Formula Administration
Formula Adult Program
Formula DLW Program
Formula Youth Program
WIA Total
H1B
Non-WIA Total
Grand Total
148,569
54,703
76,768
92,861
$372,901
73,499
$73,499
$446,400
Fiscal Agent Services - $60,000
Formula Administration Funds - $60,000
Board Reserved Funds - $50,000
Formula Administration Funds - $50,000
Page 3 of 5
New River/Mount Rogers Workforce Investment Area
Summary of Funding Allocations/Carryover/Distributions
Program Year 2013
Funding Source
Projected Funding
Formula Administration
$407,340
Formula Adult Program
$764,225
Formula DLW Program
$686,156
Formula Youth Program
$832,674
H1B
Projected Totals
% of Funds
$73,499
$2,763,894
Distribution of WIA Expenses
Formula Administration
$148,569
Formula Programs
$224,332
H1B
$73,499
Total
$446,400
16%
Fiscal Agent Services
$60,000
2%
Board Reserved
$50,000
2%
Page 4 of 5
New River/Mount Rogers Workforce Investment Area
Summary of Funding Allocations/Carryover/Distributions
Program Year 2013
Distribution to Program Operators
% of Funds
Administration:
One-Stop Administration
$25,000
Skills Gap Analysis
$29,000
Program Costs:
Formula Adult
NRCC Special Project
$600,000
$58,000
Formula DLW
$600,000
Formula Youth
$700,000
Total to Program Operators
$1,958,000
$2,012,000
73%
Un-Obligated Funds
Formula Administration
$94,771
Formula Adult Program
$51,522
Formula DLW Program
$9,388
Formula Youth Program
$39,813
Total Unobligated
$195,494
Grand Totals
WIA Expenses
$446,400
Fiscal Agent
$60,000
Board Reserved
$50,000
Program Operators
Unobligated
Total
$2,012,000
$195,494
$2,763,894
Page 5 of 5
7%
WIB Update – July 17, 2013
1. Program Operations
All PY’13 contracts for service delivery have been finalized and were effective on
July 1, 2013. Contract duration is through June 30, 2014.
2. PY’13 Funding
PY’12 carry-over funds may be higher than initially projected. This increases in
available carry-over funds combined with our PY’13 allocation should provide
sufficient funding for program operations in PY’13. Additionally, notification was
recently received that all workforce areas will receive additional PY’12 Dislocated
Worker funds. The specific funding level for each LWIA has not yet been
announced.
3. Legislative Update
WIA reauthorization legislation has been passed in both the House and Senate,
however, insufficient bi-partisan support has been available to insure the passage
of a reauthorization bill that both the House and Senate can approve and that the
President will sign. Current consensus is that WIA reauthorization will probably
not occur until sometime in 2014.
Executive Summary – July 17, 2013
Service Levels:
Thru June 30, 2013, our Program Operators have served the following:
DLW – 395
Adults – 281
Youth – 288
These service levels are the following percentage of planned PY’12 enrollment:
DLW – 123% of plan
Youth – Goodwill – 101%
People – 105%
Adult – Goodwill – 93%
People – 120%
Performance:
Thru June 30, 2013, Program Operators have achieved the following performance
levels:
DLW – Placement Rate – 91.3%
Average Wage at Placement - $12.11
Adults:
Goodwill Industries of the Valleys
Placement Rate – 86.8%
Average Wage at Placement - $9.46
People, Inc. of Virginia
Placement Rate – 88.9%
Average Wage at Placement - $9.77
Youth:
Goodwill Industries of the Valleys
Placement Rate – 72.1%
Literacy/Numeracy Gains – 87%
Attained a Degree or Certificate – 68.6%
People Inc. of Virginia
Placement Rate – 82.4%
Literacy/Numeracy Gains – 75.3%
Attained a Degree or Certificate – 70%
Operator performance is in line with contract planned performance goals as well
as negotiated Common Measures.
Financial
Thru May 31, 2013, our Operators have expended an average of 78% of available
funding with 48% of expenditures being expended on Direct to Client costs.
Based on current expenditure levels, it is projected that $291,000 of Program
funds will be available for carry over into PY’13 effective July 1, 2013. Our overall
expenditures for all programs are good.
Funding/Legislative Update
Based on PY’13 allocations and projected PY’12 carry-over funds, our total
available funding levels for PY’13 should be sufficient. 1st Quarter Adult funds will
be very limited which results in limited available services to new clients, however,
total funding is good. Bills have been passed in both the House and Senate to
reauthorize the Workforce Investment Act, however, no action has occurred to
pass any legislation with sufficient bi-partisan support to insure passage in both
the House and Senate and approved by the President. General consensus is that
reauthorization legislation will be passed in 2014.
Informational Items
1. PY’12 WIA Performance
2. Virginia Workforce Connection Newsletter Success Stories
3. Current WIB Vacancy
4. One Stop Operator Report
YEAR TO DATE PY 2012
LWIA 2 - New River/Mt Rogers
Adult Measures
Adult Entered Employment Rate
Adult Employment Retention Rate
Adult Average Earnings
LWIA
Levels
YTD PY 2012
Actual
80%
Level
% of
Negotiated
Level
Status
75.0
83.0
$9,250
66.1
87.8
$10,826
60.0
66.4
$7,400
88.12%
105.77%
117.04%
M
E
E
80.0
79.9
64.0
99.88%
M
90.0
92.5
72.0
102.76%
E
$15,862 $10,800
117.49%
E
142.94%
127.60%
135.31%
E
E
E
Dislocated Workers Measures
Dislocated Worker Entered Employment
Rate
Dislocated Worker Employment
Retention Rate
Dislocated Worker Average Earnings
$13,500
Youth Measures
Literacy/Numeracy Gains
Placement in Employment or Education
Attainment of Degree or Certificate Rate
53.0
60.0
63.0
75.8
76.6
85.2
42.4
48.0
50.4
Current WIB Vacancy
Business:
Wythe County – 1 Vacancy
0
3,668
0
7,334
1,801
25,003
2,620
29,036
TOTAL
YEAR TO DATE
Wytheville
Year to Date
Wytheville
Current Month
Radford
Year to Date
Radford
Current Month
Galax
Year to Date
Galax
Current Month
Bristol
Year to Date
Bristol
Current Month
NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT AREA
ONE-STOP OPERATOR REPORT
JULY 17, 2013
65,041
Annual Comparison Data
July 2011 – June 2012 46,130 served
July 2012 – June 2013 65,041 served Net increase 18,911 (+29.1%)
Monthly Comparison Data
May 2013
*4,122 served
June 2013
*4,421 served Net increase 299 +-6.8%)
*Wytheville One Stop Campus and Radford Comprehensive Workforce Center
PEOPLE INCORPORATED PROGRAM ACTIVITY – PY 2012 MONTH ENDING JUNE 30, 2013
Dislocated Worker Program
395 Participants; 168 Closures/146 Employed/8 Neutral (91.3%); 227 Current; 110 Trained/95 Credentials
(86.4%); Average Wage at Placement $12.11; 96 CRC
Adult Program
180 Participants; 103 Closures/88 Employed/4 Neutral (88.9%); 77 Current; 82 Trained/66 Credentials
(80.5%); Average Wage at Placement $9.77; 52 CRC
Youth Program
158 Participants; 53 Closures/42 Employment/Education/2 Neutral (82.4%); 105 Current; 27 Credentials;
27 Literacy/Numeracy Gains; 14 CRC
GOODWILL PROGRAM ACTIVITY – PY 2012 MONTH ENDING JUNE 30, 2013
Adult Program
101 Participants; 43 Closures/33 Employed/5 Neutral (86.8%); 58 Current; 17 Trained/12 Credentials
(70.6%); Average Wage at Placement $9.46; 23 CRC
Youth Program
144 Participants; 47 Closures/31 Employment /Education/4 Neutral (72.1%); 97 Current; 24 Credentials;
20 Literacy/Numeracy Gains; 14 CRC
REGIONAL ACTIVITY
Area II Virginia Workforce Center One Stop Campus located at 800 East Main Street, Wytheville, VA has
been certified as a Virginia Workforce Network One-Stop. WIB and One Stop Operator are working with
the Virginia Employment Commission to finalize the MOU and cost sharing plan for the center. 2013 OneStop Certification measures will be completed once the MOU is finalized.
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Center Activities
 Wytheville One-Stop Campus has extended hours until 6:00 pm on Tuesday and Thursday.
 Wytheville One-Stop Campus staff held Job Club workshops on June 12 and 28. Gary Sheffler and
Matthew Dalton provided job seekers with Reemployment Services Orientation and Job Search
Strategies. Next Job Club is scheduled for July 19 and will focus on “How to Manage Your Budget”.
 GED classes are held every Thursday 6-8 pm at Wytheville One Stop Campus during the summer.
 Becky Nave, Senior Business Trainer/Marketing Coordinator provided cross-training for all partners
on June 5 about workshops available through People Incorporated Financial Services including:
Credit Counseling; Business Basics; Customer Service; Social Media; Youth Entrepreneurship; and
Core Four Business Planning Course. Ms. Nave also discussed Consumer loans; Small Business
Loans; Microenterprise Loans and training and technical assistance available through the agency to
assist business customers as well as job seeker customers.
 Business Assistance Team met on June 12 at Wytheville One-Stop Campus. Attendees included
representation from Bristol, Radford and Wytheville VEC offices, Wytheville Community College,
People Incorporated, New River/Mount Rogers Workforce Investment Area, Goodwill Industries of
the Valleys, and Southwest Virginia Alliance for Manufacturing (SVAM). Attendees were asked to
provide handouts to be incorporated into a unified folder that will highlight employer services
available through the various one-stop system partners.
 Wytheville One-Stop Campus and Radford Workforce Center staff continues to participate in Reentry Council Meetings.
 Wytheville One-Stop Campus made 62 employer contacts during the month of June.
 117 individuals from Southwest Virginia attended the 2013 Southwestern Employer Conference on
June 21 at Hotel Roanoke. Workshops included: Top 10 OSHA Violations; The Impact of Health
Care Reform on Employers and Workers’ Compensation: Risk Mitigation and Compensability.
Hiring Activities:
 Job Fairs held or scheduled at the workforce centers:
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
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 Prillman Group – June 6, 13,18, 20 and 27;
 Elwood Staffing – June 4, 6, 11,13,17, 21, 26 and 27;
 Labor Finders – June 12 and 28;
 At Work – June 5, 10, 17, 19, 24 and July 8;
 Federal Mogul – June 5;
 Adecco – June 3, 10;
 Valley Staffing – June 19;
 U.S Cellular – June 28 and July 12.
US Solutions Group has expanded creating over 120 jobs in Bristol and Smyth County.
Southwestern Virginia Mental Health Institute is hiring RN; CNA; security officer, pharmacy
assistant and groundskeeper.
Columbus McKinnon is hiring Electro Mechanical maintenance; and production supervisors;
W-L Construction has openings for heavy equipment operators; drivers; and laborers.
Life Center of Galax has immediate openings for Nursing Technicians and CNA.
Volvo plans to hire 100 - 300 positions. VEC accepted applications through 07/05/2013.
Overland Contracting has been selected to rebuild the boilers at the Celanese plant in Narrows.
The contract is expected to last approximately 2 years and generate over 100 construction jobs for
the local area. Goodwill’s Narrows office is assisting the employer by providing interview space,
taking applications, and making referrals to the company’s HR staff.
Commonwealth Assisted Living in Hillsville is hiring for several positions at various levels in the
organization.
Federal Mogul and BAE are hiring for production positions.
Food Lion has approximately 50 different positions open in the New River Valley.
TPG Staffing and B&H Computers (US Cellular) held job fairs at the Galax Virginia Workforce
Center.
The SW VA Training Center held a job fair on their Hillsville campus on June 19 for multiple
positions available at this time.
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Significant Layoff Activity:
 Merillat was approved for Trade Adjustment Assistance (TAA) which will provide former employees
with extended benefits while enrolled in training. People Incorporated staff provided program
information to 158 individuals during the TAA mass claims sessions held on June 25 & 26.
 Parkway Knitting laid off 4 individuals and the company is TRA eligible.
 Cobham in Blacksburg, manufacturer of state of the art defense systems for the government.
closed in July resulting in the layoff of 30 employees. Goodwill staff attended the Rapid Response
session on July 1 and presented information on WIA programs.
 Galax office staff continues to enroll individuals who were laid off in North Carolina but are Virginia
Trade-qualified residents. Goodwill enrolled fifteen individuals in June.
Staff Activities:
 People Incorporated submitted success stories on Jason Collin (WIA Adult) and Travis Rife (DLW)
which were printed in the Spring 2013 edition of the Virginia Workforce Connection newsletter.
 WIA dislocated worker, adult and youth program staff attended the Crossroads Employer Network
meeting. Department of Aging and Rehabilitative Services (DARS) presented information on
services available through DARS.
 Kia Parsons conducted Federal Bonding training for One-Stop partner staff at People Incorporated
facility in Abingdon (One-Stop satellite site).
 WIA and Department of Juvenile Justice staff attended joint cross-training on June 11, 2013. The
training was sponsored by New River/Mount Rogers and Southwest Virginia Workforce Investment
Boards. Staff from People Incorporated and Goodwill presented on the WIA Adult and Youth
programs as well as provided explanation of WIA information contained in the toolkit.
 Youth participants attended one week Career Academies held at VHCC, Crossroads and Radford
University during June. Youth learned about careers in the Science, Technology, Engineering,
Math and Health (STEM + H) fields through hands-on activities, guest speakers and tours of
businesses.
 At the direction of the WIB, WIA Adult program operators have instituted a freeze on enrollments
due to lack of projected funding for program year beginning July 1.
CUSTOMER SUCCESS STORY
Chelsey is a single parent of two children ages 5 and 2. Chelsey worked part time at Advance Auto Parts
and received TANF and SNAP assistance through the local Department of Social Service. Chelsey decided
to pursue a career in nursing to insure a stable future for her children. Chelsey was referred to People
Incorporated’s WIA Adult Program by the VIEW case worker due to lack of financial aid to complete her
final year of training.
After enrolling in the WIA Adult Program, Chelsey received assessments, career guidance, planning, and
staff assisted job search. Career assessments indicated Chelsey possessed a high aptitude and interest in
Nursing, Therapy & Specialized Adult Care career field. WIA staff encouraged Chelsey to continue training
in the health care field. Over the course of the next year, WIA assisted Chelsey with the costs of tuition,
books, technology fees, uniforms and equipment for clinical rotations as well as assistance with the cost of
the NCLEX exam to obtain licensure as a registered nurse. On May 10, 2013 Chelsey successfully
completed all of the requirements and graduated from VHCC with an Associates of Applied Science
diploma with a major in Nursing. Chelsey recently accepted a full time position with Mountain State Health
Alliance as a Nurse with a starting pay of $17.00 per hour with benefits. Chelsey received an additional
$4.00 per hour upon receipt of her state nursing license in June.
When asked how the adult program had impacted her life; she stated “I will be forever grateful for the
services and assistance I received through the People Incorporated WIA Adult program. Without the
financial assistance provided by the programs, it would have been impossible for me to complete the
nursing curriculum at VHCC. I now have a career that will not only provide job security and support for my
family but also allows me to utilize my compassion for helping others”.
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JOB Club
DATE: Friday July 19, 2013
TI M E: 9:30AM TO 10:30 AM
COST: Free To All Job Seekers
Club structure
Job Club sessions are Bi-monthly and flexible and are
tailored to the needs of the attendees, which are
encouraged to nominate areas in which they would like
more help in, for each session.
Activities vary at each meeting but may include:
LOCATI ON:
Virginia Workforce Center
Conference Room
800 E. Main Street, Suite 200
Wytheville, VA 24382
*
Various presentations by HR Directors, Employers,
Local Services
* Cover Letter and Resume tips.
* Interviewing skills; including, How to answer
interview questions effectively.
* Job Search Techniques as well as Notification of
new jobs.
* Networking Skill
Door Prizes Available!!
Space is
limited!
You MUST
Register to
Reserve Your
Seat.
Call: (276)
228‐4051
JOB CLUB
DATE: Friday July 19th 2013
TI M E: 9:30 AM TO 10:30 AM
COST: Free To All Job Seekers
LOCATI ON:
Virginia Workforce Center
Conference Room
800 E. Main Street, Suite 200
Wytheville, VA 24382
Club structure
Job Club sessions are Bi-monthly and flexible and are
tailored to the needs of the attendees, which are
encouraged to nominate areas in which they would like
more help in, for each session.
Activities vary at each meeting but may include:
*
Various presentations by HR Directors, Employers,
Local Services
* Cover Letter and Resume tips.
* Interviewing skills; including, How to answer
interview questions effectively.
* Job Search Techniques as well as Notification of
new jobs.
* Networking Skills
Door Prizes Available!!
Space is
limited!
You MUST
Register to
Reserve Your
Seat.
Call: (276)
228‐4051
Travel Reimbursement Request
I hereby certify that on ____________________ I traveled to attend a
_______________________________________ meeting scheduled
that same date.
I am requesting travel reimbursement as follows:
__________ X $0.565/mile = $ _______________________
Total Miles
Reimbursement Requested
____________________________
Signature
Effective 3/1/13
______________
Date
2013 Consortium Board Meeting Schedule
January 30, 2013
March 20, 2013
May 15, 2013
July 17, 2013
September 18, 2013
December 11, 2013 (Joint with WIB)
All meetings will be held on the third Wednesday of alternating
months at the Wytheville Meeting Center beginning at 10:00 a.m.