Ocean State Job Lot TPE Carrier Guide

Ocean State Job Lot
TP&E Reference Guide
June 1, 2013
For Carriers
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Ocean State Job Lot
(OSJL) is pleased to announce that it has deployed Manhattan
Associates Transportation, Planning and Execution (TP&E) software program to manage inbound collect
truckload and less than truckload shipments.
About Transportation, Planning & Execution: TMS Logistics Software
TP&E is transportation management system (TMS) that assists OSJL in managing transportation
activities occurring throughout its supply chain. OSJL has deployed this software to gain real-time
information and tools that help it plan, optimize and execute inbound shipments.
Carriers will receive an email alert for each Ocean State Load Tender. Carriers will be directed in this
email to Ocean State’s Logistics Gateway, a private and secure web-based logistics management portal.
Carriers will accept or reject load tenders, communicate and exchange information about shipment status
within the Logistics Gateway.
OSJL has also deployed Manhattan Associates carrier appointment scheduling tool that allows motor
carriers and suppliers to easily “self-schedule” their warehouse delivery appointments.
About Appointment Scheduling: Transportation Appointment Management
This tool will help OSJL, carriers and increase productivity and level workloads. Our goal is to stay on
schedule, unloading all inbound shipments quickly and efficiently. OSJL’s Appointment Scheduling
Management Tool:

Lets carriers and suppliers self-schedule delivery appointments, minimizing time-consuming,
error-prone communications by email, phone or fax

Allows load balancing across OSJL shifts

Tracks guard check-in/check-out, measures detention times and monitors load/unload times

Appointment times and appropriate resource allocations are system-generated and load times are
automatically calculated based on required delivery dates, order content, dock capacity,
warehouse capacity and labor requirements.
Collect Carriers Doing Business With OSJL Today – Start Here:
Your company is already loaded in TP&E, and is considered and active carrier if you are currently
receiving load tenders, moving freight, billing and getting paid by OSJL for truckload or less than
truckload shipments. Please contact edi@osjl.com if you would like to confirm your active carrier status
at OSJL.
The Inbound Team at OSJL will follow a three step process in TP&E for all shipments before they are
tendered to carriers:
1. Optimization: Correct carrier based on quality, service and price
2. Consolidation: LTL shipments combined in two or three stop pick ups
3. Mode Conversion: Correct mode, TL, LTL, Intermodal based on order specifics transit time and
cost
OSJL will tender shipments to all carriers via TP&E. Carriers will not receive email, fax or verbal load
tenders from OSJs Transportation team, after June 30, 2013. Carriers must retrieve load tenders by
visiting OSJL’s web portal at https://tpe.osjl.com/
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Step 1: You will receive the following email alert if you have a pending OSJL load tender:
From: tpetraffic@osjl.com
Date: Tue, Mar 5, 2013 at 2:24 PM
Subject: Ocean State Job Lot.- Logistics Gateway: New Tender(s)
To: jsmith@xyzcarrier.com
Dear XYZ Carrier:
You have been TENDERED one or more shipments You need to accept the WEB TENDER for the shipment to be
assigned to you. The details are available online at:
https://tpe.osjl.com/
If the Web address is not highlighted, you will need to:
1) Open a Web browser and connect to the Internet,
2) Go to https://tpe.osjl.com/
3) Login to Logistics Gateway
Note : This message was automatically sent by Ocean State Job Lot Logistics Gateway system.
If you require additional assistance, please contact Traffic at Ocean State Job Lot.
Thank you,
Ocean State Job Lot
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IMPORTANT NOTE REGARDING YOUR USE OF TP&E:
For best results, use Internet Explorer 8 and a screen resolution
of 1024 x 768 or higher. If you do not have Internet Explorer 8,
you will need to use your current Internet Explorer version in
Compatibility Mode.
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Step 2: Go to https://tpe.osjl.com/
Step 3: Enter you’re your User ID and Password in the correct fields. OSJL will confirm your User ID
and Password during your initial training session on TP&E. Please contact edi@osjl.com for user ID
and Password assistance in the future. Then click sign in. Once you have logged in for the first time
you can change you Password if desired.
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Step 4: Click on Logistics Gateway in the Upper left hand corner
Step 5: Work Web Tenders. You can click on each page to see all web tenders. You can click on a
specific load tender to work it.
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Step 6: Apply filters to sort web tenders by various customers that are tendering loads via TP&E to you.
You can also sort by web tender status. To work a web tender simply click on the link as noted below.
Step 7: Review Web Tender. Note all shipment level detail including ship from, stops in transit, ship to,
carrier charges, product classification, handling type (pallets, slips) Carriers can click on the Customer for
Contact information.
$500.00
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Scroll down the Screen to See Additional Shipment Details and Event History Comments can be entered
- from Carrier to OSJ
Accept, Counter or Decline this load tender by clicking on the buttons in the lower right hand corner of the
screen. Once accepted, you are responsible to contact the shipper to confirm pick up appointment.
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Step 8: Appointment Scheduling. Please click on the link as noted below to schedule the delivery
appointment at OSJL’s North Kingstown, RI distribution center. Note: In many cases, you should confirm
cargo ready and ship date with the shipper, while you are confirming your delivery appointments with
OSJL.
Click on “Set” to
Proceed With
Appointment
Scheduling
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Step 9: Select the desired delivery time
and date for this shipment. Please refer to the Ocean State
Job Lot delivery reference guide in Appendix C of this document. This reference guide will detail which
commodity groups can be delivered on each specific day of the week.
It is essential that you enter the actual Bill of Lading number (BOL) in the correct field in the Schedule
Appointment screen. If you don’t have the BOL number when you are scheduling the delivery
appointment, you can copy and paste OSJL’s shipment number, which starts with “CS”, as a placeholder.
You must then go back into TP&E, and edit the BOL number field as soon as you do have the correct
BOL number. To copy in TP&E, you must hit CTRL + C, to paste you must hit CTRL + V.
To back into and edit delivery appointment information, simply follow to information detailed in Step 8
above. Always click “SAVE” in the lower right hand corner of the screen, when you want to save your
information within TP&E.
Click on “Recommended
Time Slots”
Click on “Suggested
start date/time and
Enter Your Requested
Appointment Time and
Date. Be Sure To
Confirm Destination
and Appointment Type
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Step 10: Click on the recommended time slot that works best for you. There will be three
delivery options available for you to choose from:
Click on the time slot that
works best for you, and
then click on select.
Step 11: Delivery appointment number is assigned to this load. OSJL will approve your request,
or suggest an alternate time and date for you to deliver. Please note that delivery appointments
are not confirmed, just because you went through the process in steps 8 through 10. Delivery
appointments are only confirmed by OSJL traffic, after you have made the request.
Appointment number that
begins with “790” must
communicated by driver
at the OSJL Guardhouse
upon delivery.
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Appointments – Continued:
1. At The Time of Delivery, Your Driver Must Present the OSJL Guard House with the Appointment
ID Number As Detailed on Each Web Tender.
2. No Delivery Can Take Place without an Appointment Number Available At the Time of Delivery
3. OSJL Will Not Be Responsible for Per Diem, Storage, Driver Delay, Drop Charges or Any Other
Additional Delivery Chare In The Event the Delivery Appointment Number is Not Made Available
By Your Driver at The Time of Delivery.
4. Appointment ID Numbers are Required For Live Unloads and Drop Trailers As Well
You can manage the delivery appointments for the web tender at this screen. You can select the
appointment type (drop, live) date and time. The system will allow additional time for unloading
depending on the load characteristics (pallets, slips, floor loaded).
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Click on “Generate Shipment Details” to create a formatted, printable web tender document.
Please note a sample of this document detailed in Appendix A.
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WEB OFFER
OSJL may invite you to participate in spot move opportunities through TP&E’s Web Offer process. These
spot moves can be for one or more truckload or less than truckload opportunities that ship from and to
points that are not part of your current pricing agreement with OSJL. You will receive the following email
alert for all Web Offer opportunities. Simply click on the link to OSJL’s web portal, and enter your spot
rate for the shipment(s). If selected, you will receive a confirming load tender, with all shipment level
details.
Carriers are encouraged, but not required to participate in these spot move, Web Offer events.
---------------------------------------------------------------------------------------------------------------------------------------------------------Dear Carrier:
You have been OFFERED TO RESPOND to one or more shipments through OSJL’s Logistics Gateway.If
interested, you need to respond to the WEB OFFER to be considered for the load that maybe tendered to you at a
later point. The details are available online at:
https://tpe.osjl.com/
If the Web address is not highlighted, you will need to:
1) Open a Web browser and connect to the Internet,
2) Go to https://tpe.osjl.com/
3) Login to Logistics Gateway
Shipment ID Origin Info
Destination Info
Capacity Finder
Start Time
Capacity Finder
End Time
120010-02
XYZ COMPANY, INC.
CS00003393 2050 E. Main St.
ELK GROVE VILLAGE, IL
60007 United States
105
Distribution Center
North Kingstown, RI
02852 United States
6/14/13 00:00 EDT
6/14/13 00:20
EDT
Note : This message was automatically sent by Ocean State Job Lot Logistics Gateway system..
If you require additional assistance, please contact the Traffic Department at Ocean State Job Lot
Thank you,
Ocean State Job Lot
--------------------------------------------------------------------------------------------------------------------------------------------
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Appendix A: Load Tender – Printed Report
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Appendix B: Contacts
For assistance with access to TP&E, please contact edi@osjl.com
Other Transportation and Distribution Center Contact Information:
Ocean State Job Lot
DC #105
375 Commerce Park Road
One Job Lot Way
North Kingstown, RI 02852
401.295.2672
Ocean State Job Lot
DC #360
360 Commerce Park Road
One Job Lot Way
North Kingstown, RI 02852
401.295.2672
Hours of Operation:
Monday through Saturday - 24 hrs
Sunday 0600 to 2400
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Appendix C: Please refer to the Ocean State Job Lot delivery reference guide below which commodity
groups can be delivered on each specific day of the week.
Appointment Times
Floor
0:00
1:00
2:00
3:00
4:00
5:00
6:00
7:00
8:00
9:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
22:00
23:00
0
0
0
0
0
0
0
2
0
0
0
0
0
0
0
0
2
0
0
0
0
0
0
0
Pallet
1
2
1
0
1
2
1
1
2
0
0
0
1
2
1
0
2
1
0
0
1
2
1
0
Clamp
0
1
1
0
0
0
1
0
0
0
0
0
1
1
0
0
0
1
1
0
0
1
1
0
Slip
0
0
0
1
1
0
0
0
1
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
LTL
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
0
0
0
0
0
0
0
Drop
10
10
10
10
10
10
10
10
10
0
10
10
10
10
10
0
10
10
10
10
10
10
10
10
Total Live
1
3
2
1
2
2
2
3
3
0
0
0
2
4
3
1
5
2
1
0
1
3
2
0
Category Times
Food
Monday
Thursday
Friday
00:00 - 10:00
00:00 - 23:00
00:00 - 23:00
Any
Any time
Fertilizer
Monday
Tuesday
Wednesday
12:00 - 23:00
00:00 - 23:00
00:00 - 05:00
Seasonal
Monday
Tuesday
Wednesday
12:00 - 23:00
00:00 - 23:00
00:00 - 05:00
Housewares
Wednesday
Thursday
Friday
05:00 - 23:00
00:00 - 23:00
00:00 - 03:00
Misc.
Tuesday
Wednesday
Thursday
12:00 - 23:00
00:00 - 23:00
00:00 - 05:00
Hardware
Monday
Tuesday
Friday
00:00 - 23:00
00:00 - 06:00
12:00 - 23:00
HBC
Wednesday
Thursday
Friday
06:00 - 23:00
00:00 - 23:00
00:00 - 03:00
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