westbury union free school district westbury, new york

WESTBURY UNION FREE SCHOOL DISTRICT
WESTBURY, NEW YORK
INVITATION TO BID
General Pump/Motor Repairs and Maintenance
Cooperative Bid
Westbury Public Schools
6 Hitchcock Lane
Old Westbury, NY 11568
Office: 516-876-5103
FAX: 516-876-5105
Director: Michael Batkiewicz
Nassau County Directors of School Facilities
Purchasing Consortium
2014 — 2015
No other governmental agencies or sub-divisions are authorized to
utilize this cooperative bid.
SITE INSPECTIONS
All bidders are urged to call the following in order to schedule inspections of all sites involved in this bid.
Failure to conduct site inspection (s) will not relieve the awarded contractor (s) from the responsibility of performing
the work as specified in this document.
PARTICIPATING SCHOOL DISTRICTS
GENERAL PUMP/MOTOR REPAIRS AND MAINTENANCE
FAX
DISTRICT
ADDRESS
PHONE
Baldwin UFSD
960 Hastings Street
Baldwin, NY 11510
Russ Randazzo
Director of Facilities
377-9312
377-9703
Bellmore UFSD
580 Winthrop Avenue
Bellmore, NY 11710
Joseph Hendrickson, Jr.
Director of Facilities
679-2907
826-6214
Bellmore-Merrick
CHSD
1260 Meadowbrook Rd.
North Merrick, NY 11566
Jon Simpkins
Director of Facilities
992-1032
992-1265
Bethpage UFSD
10 Cherry Ave.
Bethpage, NY 11714
John Simpkins
Director of Facilities
644-4038
Carle Place UFSD
168 Cherry Lane
Carle Place, NY 11514
Thomas G. Szajkowski
Director of Fac. & Oper.
622-6425
622-6498
East Meadow UFSD
718 The Plain Road
Westbury, NY 11590
Patrick Pizzo
Director of Fac. & Oper.
478-5560
478-5780
East Rockaway UFSD
443 Ocean Avenue
East Rockaway, NY 11518
Anthony Quercia
Director of Facilities
887-8300
X1545
887-8347
East Williston UFSD
11 Bacon Rd.
Old Westbury, NY 11568
Nick Fusco
Director of Fac. & Oper. & Trans.
333-2559
333-1937
Elmont UFSD
135 Elmont Road
Elmont, NY 11003
Dave Polizzi, Director of Facilities
326-5500
X42026
326-5537
PARTICIPATING SCHOOL DISTRICTS
GENERAL PUMP/MOTOR REPAIRS AND MAINTENANCE
Floral Park-Bellerose
UFSD
1 Poppy Place
Floral Park, NY 11001
Paul Gustafsson
Director of Fac. & Oper.
434-2742
327-9304
Freeport UFSD
235 N. Ocean Avenue
Freeport, NY 11520
Tom Fucci
Director of Facilities
867-5222
867-8962
Garden City UFSD
56 Cathedral Avenue
P.O.Box 216
Garden City, NY 11530
Patrick Mehr
Director of Fac. & Oper.
478-1080
294-3022
Glen Cove
Administration Bldg.
150 Dosoris Lane
Glen Cove, NY 11542
Joe Fiorino
Director of Facilities
801-7091
801-7099
Great Neck
Public Schools
345 Lakeville Road
Great Neck, NY 11020
Alfredo Cavallaro
Director of Facilities
441-4040
441-4923
Hempstead
School District
185 Peninsula Blvd.
Hempstead, NY 11550
Peter Cavassa
Director of Facilities
292-7111
X1201
292-0012
Herricks UFSD
999B Herricks Road
New Hyde Park, NY 11040
James Brown
Director of Facilities
305-8905
248-3786
Hewlett-Woodmere
UFSD
One Johnson Place
Woodmere, NY 11598
Kim A. Parahus
Director of Facilities
792-4805
374-8185
Hicksville UFSD
200 Division Avenue
Hicksville, NY 11801
David Bell
Director of Facilities
733-2180
733-6584
Island Trees UFSD
74 Farm edge Road
Levittown, NY 11756
Louis DiPadova
Director of Facilities
520-2109
520-4970
PARTICIPATING SCHOOL DISTRICTS
GENERAL PUMP/MOTOR REPAIRS & MAINTENANCE
Jericho UFSD
99 Cedar Swamp Road
Jericho, NY 11753
Michael Hahn
Director of Facilities
203-3600
X 3233
203-3671
Lawrence UFSD
P.O. Box 477
Lawrence, NY 11559
Chris Milano, Director of Facilities
295-7045
812-7592
Levittown UFSD
850 Seaman Neck Rd.
Seaford, NY 11783
Michael Han
Director of Facilities
520-8335
520-8347
Long Beach
Public Schools
130 Maple Blvd.
Long Beach, NY 11561
Steven Lahey
897-2120
897-2248
Lynbrook UFSD
111 Atlantic Avenue
Lynbrook, NY 11563
Allan Scotto
Director of Facilities
887-0259
887-3728
Malverne UFSD
887-6408
301 Wicks Lane
Malverne, NY 11565
Spiro Colaitis
Asst. Superintendent for District Operations
596-2910
Manhasset UFSD
200 Memorial Place
Manhasset, NY 11030
Armand Markarian
Director of Facilities
267-7720
627-1618
Massapequa UFSD
4925 Merrick Road
Massapequa, NY 11758
Timothy O'Donnell
Director of Facilities
308-5040
308-5049
Merrick UFSD
21 Babylon Road
Merrick, NY 11566
John Back
Dir. School Fac. & Oper.
992-7255
378-3904
Mineola UFSD
121 Jackson Avenue
Mineola, NY 11501
Dan Romano
Director of Fac. & Oper.
237-2070
237-2075
North Bellmore UFSD
2616 Martin Avenue
N. Bellmore, NY 11710
Frank Russo
Director of Facilities
992-3000
ext. 4428
785-7105
North Merrick UFSD
1057 Merrick Avenue
North Merrick, NY 11566
Jim Saitta, Director of Facilities
292-3095
292-3097
PARTICIPATING SCHOOL DISTRICTS
GENERAL PUMP/MOTOR REPAIRS & MAINTENANCE
North Shore CSD
112 Franklin Avenue
Sea Cliff, NY 11579
John Hall
Director of Facilities
277-7835
277-7805
Oceanside UFSD
145 Merle Avenue
Oceanside,NY 11572
Bob Schloth
Director of Facilities
594-2333
594-2352
Plainview-Old Bethpage
UFSD
117 Central Park Road
Plainview, NY 11803
Andrew Ward
Director of Facilities
434-3110
349-4797
Port Washington UFSD
90 Avenue C
Port Washington, NY 11050
Jim Ristano
Director of Facilities
767-4945
767-4949
Rockville Centre UFSD
128 Shepherd Street
Rockville Centre, NY 11570
Matthew Lukaszewicz
Director of Facilities
255-8932
763-0634
Roosevelt UFSD
335 E. Clinton Ave.
Roosevelt, NY 11575
Scott Saperstein
Director of Facilities
345-7023
345-7323
Seaford UFSD
1600 Washington Ave.
Seaford, NY 11783
Andrew Ward
Director of Facilities
592-4017
592-4048
Syosset UFSD
P.O. Box 9029
Syosset, NY 11753
John Lackner
Director of Fac. & Oper.
364-5666
364-8657
Uniondale UFSD
933 Goodrich Street
Uniondale, NY 11553
John LaBare
Director of Facilities
560-8848
918-1014
Valley Stream CHSD
One Kent Road
Valley Stream, NY 11580
Jim Nothel
Director of Facilities
872-5686
Valley Stream #30
175 No. Central Avenue
Valley Stream, NY 11580
Russell Costa
Director of Fac. & Oper
285-9880
872-7747
285-8742
PARTICIPATING SCHOOL DISTRICTS
GENERAL PUMP/MOTOR REPAIRS & MAINTENANCE
Wantagh UFSD
West Hempstead
UFSD
Westbury UFSD
3301 Beltagh Avenue
Wantagh, NY 11793
Martin Abrams
Director of Facilities
679-6313
679-6349
252 ChestnuT Street
West Hempstead, NY 11552
Anthony Vecchione
Director of Facilities
390-3105
489-1776
2 Hitchock Lane
Old Westbury, NY 11568
Michael Batkiewicz
Director of Facilities
876-5103
876-5105
SCHOOLS WITHIN EACH MEMBER DISTRICT
BALDWIN UFSD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Administrative Offices
Senior High School
Middle School
Brookside Elem. School
Lenox Elem. School
Meadow Elem. School
Milburn Elem. School
Plaza Elem. School
Shubert Elem. School
Steele Elem. School
BELLMORE UFSD
1.
2.
3.
4.
Administrative Offices
Early Childhood Center
Winthrop Avenue School
Shore Road School
Bellmore-Merrick Central High School District
1.
2.
3.
4.
5.
6.
Sanford H. Calhoun High School
Wellington C. Mepham High School
John F. Kennedy High School
Grand Avenue Middle School
Merrick Avenue Middle School
Administrative Offices
BETHPAGE UFSD
1.
2.
3.
4.
5.
6.
Administrative Offices
Bethpage H.S.
John F. Kennedy Middle School
Central Blvd. Elem. School
Charles Campagne Elem. School
Kramer Lane Elem. School
SCHOOLS WITHIN EACH MEMBER DISTRICT
CARLE PLACE UFSD
Cade Place High School/Middle School
1.
Rushmore Avenue School
2.
Cherry Lane School
3.
EAST MEADOW SCHOOLS UFSD
Administration Building/Leon J Campo Center
1.
Barnum Woods Elementary
2.
Bowling Green Elementary
3.
McVey Elementary School
4.
Meadowbrook Elementary
5.
6.
Parkway Elementary
Woodland Middle School
7.
East Meadow High School
8.
W.T.Clarke MS/HS
9.
EAST ROCKAWAY UFSD
East Rockaway Jr./Sr. High School
1.
2.
Rhame Avenue Elementary School
Centre Avenue Elementary School
3.
EAST WILLISTON UFSD
Central Administration Offices
1.
The Wheatley School
2.
Willets Road Inter. School
3.
North Side Elem. School
4.
Elmont UFSD
1.
Elmont Road School
PPS Offices 1735 Hempstead Tpk.
2.
Alden Terrace Elem. School
3.
Clara H. Carlson Elem. School
4.
Covert Ave. Elem. School
5.
Dutch Broadway Elem. School
6.
Gotham Ave. Elem. School
7.
Stewart Manor Elem. School
8.
FLORAL PARK-BELLEROSE UFSD
Floral Park-Bellrose School
1.
John Lewis Childs School
2.
Administration Building
3.
FREEPORT UFSD
Administration Building
1.
Columbus Avenue School
2.
Archer Street School
3.
Bayview Avenue School
4.
Leo F. Giblyn School
5.
New Visions School
6.
Atkinson Intermediate School
7.
J. W. Dodd Middle School
8.
Freeport High School
9.
Field House
10.
GARDEN CITY UFSD
Administration Building
1.
2.
3.
4.
Garden City High School
Garden City Middle School
Stratford Elementary
5.
Stewart Elementary
SCHOOLS WITHIN EACH MEMBER DISTRICT
GARDEN CITY UFSD (continuecil
6.
7.
8.
Hemlock School
Homestead Elementary
Locust Elementary
GLEN COVE CITY SCHOOL DISTRICT
1
2.
3.
4.
5.
6.
7.
Administration Bldg. Dosoris La.
Glen Cove High School
Robert M. Finley Middle School
Deasy Elem. School
Connolly Elem. School
Gribbin Elem. School
Landing Elem. School
Great Neck UFSD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Administrative Offices
John L. Miller-Great Neck North High School
Great Neck Village High School
William A. Shine-Great Neck South High School
Richard S. Sherman-Great Neck North Middle School
Great Neck South Middle School
Elizabeth Mellick Baker Elem. School
John F. Kennedy Elem. School
Lakeville Elem. School
Saddle Rock Elem. School
Parkville Early Childhood Center
HEMPSTEAD
1.
2.
3.
4.
5.
6.
7.
8.
9.
Administrative Offices
Alverta B. Gray Schultz Middle School
Franklin School
Fulton School
Jackson Main
Jackson Annex
Barack Obama School
Kindergarten Marshall Street
Hagedom Center Pre-K
HERRICKS UFSD
1.
2.
3.
4.
5.
6.
7.
Herricks High School
Herricks Middle School
Herricks Community Center
Center Street School
Denton Avenue School
Searingtown School
Shelter Rock Academy
HEWLETT-WOODM ERE UFSD
1.
2.
3.
4.
5.
6.
George W. Hewlett High School
Woodmere Middle School
Ogden Elementary School
Hewlett Elementary School
Franklin Early Childhood Center
Administration Building
SCHOOLS WITHIN EACH MEMBER DISTRICT
HICKSVILLE UFSD
1.
Administration Building
2.
Hicksville High School
3.
Hicksville Middle School
4.
Burns Avenue Elementary School
5.
Dutch Lane Elementary School
6.
East Street Elementary School
7.
Fork Lane Elementary School
8.
Lee Avenue Elementary School
9.
Old Country Road Elementary School
10.
Woodland Elementary School
11.
Willet Avenue School
ISLAND TREES UFSD
1.
Geneva N. Gallow School
2.
Island Trees Memorial Middle School
3.
Michael F. Stokes Elementary School
4.
J. Fred Sparke Elementary School
5.
Island Trees High School
6.
Stephen E. Karopczyc School
7.
Maintenance Facility Building
JERICHO UFSD
1.
Jericho Sr. High School
2.
Jericho Middle School
3.
George Jackson Elem. School
4.
Cantiague Elem. School
5.
Robert Seaman Elem. School
LAWRENCE UFSD
1.
Lawrence High School
2.
Lawrence Middle School
3.
#2 Elem. School
4.
#4 Elem. School
5.
#5 Elem. School
LEVITTOWN UFSD
1.
Levittown Memorial Education Center
2.
Division Ave. High School
Gen. Douglas MacArthur High
3.
4.
Jonas E. Salk Middle School
5.
Wisdom Lane Middle School
6.
Abbey Lane Elem. School
Gardiners Ave. Elem. School
7.
Lee Road Elem. School
8.
9.
Northside Elem. School
East Broadway Elem. School
10.
11.
Summit Lane Elem. School
LONG BEACH PUBLIC SCHOOLS
School Administration Bldg. 235 Lido Blvd.
1.
Long Beach High School
2.
Long Beach Middle School
3.
Lindell Elem. School
4.
East Elem. School
5.
Lido Elem. School
6.
West Elem. School
7.
Blackheath Pre-K
8.
SCHOOLS WITHIN EACH MEMBER DISTRICT
LYNBROOK UFSD
1.
2.
3.
4.
5.
6.
7.
8.
Atlantic Avenue School
Lynbrook High School
South Middle School
North Middle School
West End Elem. School
Marion Street Elem. School
Waverly Park Elem. School
Kindergarten Center
MALVERNE UFSD
1.
2.
3.
4.
5.
Administration Building
Malverne High School
Howard T. Herber Middle School
Maurice W. Downing Elementary School
Davision Elementary School
MANHASSET UFSD
1.
2.
3.
4.
Manhasset High School
Manhasset Middle School
Munsey Park Elementary School
Shelter Rock Elementary School
MASSAPEQUA UFSD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Massapequa High School - Administration Wing
Massapequa High School
Massapequa High School - Ames Campus
Alfred G. Berner Middle School
Birch Lane Elem. School
East Lake Elem. School
Fairfield Elem. School
R. J. Lockhart Elem. School
McKenna Elem. School
Unqua Elem. School
MERRICK UFSD
1.
2.
3.
4.
District Office
Birch Elementary School
Chatterton Elementary School
Norman J. Levy Lakeside Elementary School
MINEOLA UFSD
1.
2.
3.
4.
5.
6.
7.
8.
Administration Office
Mineola High School
Mineola Middle School
Hampton Street Elementary School
Jackson Avenue Elementary School
Meadow Drive Elementary School
Cross Street School
Willis Avenue School
NORTH BELLMORE UFSD
1.
2.
3.
4.
Martin Avenue School/Administration
Park Avenue School
John Dinkelmeyer School
Jacob Gunther School
5.
6.
Saw Mill Road School
Newbridge Road School
SCHOOLS WITHIN EACH MEMBER DISTRICT
NORTH MERRICK UFSD
1.
H.D. Fayette School
Camp Avenue School
2.
Old Mill Road School
3.
4.
Administration Building
NORTH SHORE CENTRAL SCHOOL DISTRICT
Administrative Offices
1.
North Shore High School
2.
North Shore Middle School
3.
Glen Head Elem. School
4.
Glenwood Landing Elem. School
5.
Sea Cliff Elem. School
6.
OCEANSIDE UFSD
Administrative Offices
1.
School #2
2.
School #3
3.
School #4
4.
School #5
5.
School #6
6.
School #7
7.
School #8
8.
School #9E
9.
School #9M
10.
PLAINVIEW OLD BETHPAGE CSD
Plainview-Old Bethpage Middle School Central Park Rd.
1.
Plainview-Old Bethpage John F. Kennedy High School
2.
3.
H. B. Mattlin Middle School
Old Bethpage Elem. School
4.
Stratford Road Elem. School
5.
Parkway Elem. School
6.
Pasadena Elem. School
7.
Jamaica Ave. School
8.
Fern Place School
9.
PORT WASHINGTON UFSD
Administration Building
1.
Paul D. Schreiber High School
2.
Carrie Palmer Weber Middle School
3.
John Philip Sousa Elementary School
4.
John J. Daly Elementary School
5.
Daniel and Florence Guggenheim School
6.
Manorhaven Elementary School
7.
South Salem Elementary School
8.
ROCKVILLE CENTRE UFSD
Administration Building
1.
Covert Elementary
2.
Hewitt Elementary
3.
Riverside Elementary
4.
Watson Elementary
5.
Wilson Elemetary
6.
South Side Middle School
7.
South Side High School
8.
SCHOOLS WITHIN EACH MEMBER DISTRICT
ROOSEVELT UFSD
Administration Building 335 E. Clinton Ave.
1.
Roosevelt High School
2.
3.
Roosevelt Middle School
Centennial Elem. School
4.
Washington-Rose Elem. School
5.
SEAFORD UFSD
Administration Building
1.
2.
Seaford High School
Seaford Middle School
3.
Seaford Manor Elem. School
4.
Seaford Harbor Elem. School
5.
SYOSSET UFSD
Syosset Central School District Office
1.
Syosset High School
2.
Harry B. Thompson Middle School
3.
South Woods Middle School
4.
5.
Baylis Elementary School
Berry Hill Elementary School
6.
Robbins Lane Elementary School
7.
South Grove Elementary School
8.
9.
Village Elementary School
Walt Whitman Elementary School
10.
11.
Willits Elementary School
UNIONDALE UFSD
Uniondale High School
1.
Cornelius Court School
2.
California Avenue School
3.
Smith Street School
4.
5.
Walnut Street School
Grand Avenue School
6.
Turtle Hook Middle School
7.
8.
Northern Parkway School
Lawrence Road Middle School
9.
VALLEY STREAM CHSD
Administration Building
1
Valley Stream Central High School
2.
Valley Stream Memorial Jr. High School
3.
Valley Stream North High School
4.
Valley Stream South High School
5.
VALLEY STREAM UFSD #30
Administrative Offices
1.
Shaw Avenue Elementary School
2.
Clear Stream Avenue Elementary School
3.
Forest Road Elementary School
4.
WANTAGH UFSD
Administrative Offices
1
Wantagh High School
2.
Forest Lake Elem. School
3.
Wantagh Middle School
4.
Mandalay Elem. School
5.
Wantagh Elem. School
6.
SCHOOLS WITHIN EACH MEMBER DISTRICT
WEST HEMPSTEAD UFSD
1.
2.
3.
4.
5.
6.
Central Administrative Offices
West Hempstead High School
West Hempstead Middle School
George Washington School
Cornwell Avenue School
Chestnut Street School
WESTBURY UFSD
1.
2.
3.
4.
5.
6.
7.
Administration Building
Westbury High School
Westbury Middle School
Drexel Avenue School
Powells Lane School
Park Avenue School
Dryden Street School
SPECIFICATIONS
GENERAL PUMP REPAIRS AND MAINTENANCE
MINIMUM QUALIFICATION CONTRACTOR:
Successful contractor must possess a minimum of five (5) years experience in commercial institutional pump/motor
repair field and be fully authorized, certified, approved by the manufacturers and insured as required in the local
township if applicable, County of Nassau, State of New York. Contractor must provide a trained work force capable
of operating with a minimum of three (3) mechanics. All jobs are to be completed by a skilled Journeyman —
Mechanic, Journeyman Electrician (use appropriate labor rate for these titles). The contractor will also operate at
least three (3) service vehicles properly stocked with all necessary basic items required for field maintenance service to various types of pumps as listed within the specifications. Verification of staff certification, training years of
experience must be submitted with the bid.
DISTRICT'S RIGHT TO WORK AND/OR COMPLETE THIS CONTRACT:
The participating school district reserves the right to complete this contract or have it completed by others after
delivery of a three-day notice to the contractor, when in the opinion of the Director of School Facilities & Operations,
the contractor does not man the job or causes undue delay or work. The cost to the District to complete the project
will be deducted from monies otherwise due the contractor.
SPECIFIC OPERATION PROCEDURE:
A.
It shall be the responsibility of the contractor to perform all pump repairs and related work in strict
accordance with acceptable industry standards, and appropriate manufacturer standard procedures for said repair.
All work shall be performed in cooperation with the school district to avoid interruption of services.
B.
Since the types of jobs will be varied and, in some cases the result of an emergency, the successful
contractor must answer any call within 2 hours to discuss with the District's representative the scope, plan,
specifications and general estimate of the job.
C.
The successful contractor shall supply the school district with necessary information required to make
immediate contact with the owner, crew foreman or his/her designee, such as: mobile phone number, page numbers
for foreman/mechanics normally assigned to the school district's work.
D.
Work must begin with 48 hours unless otherwise directed by the District's representative.
E.
Emergency operation must commence immediately for temporary relief of the emergency situation.
F.
If the District provides the material for the job, the cost of labor will be computed on a cost per man-hour
basis. The contractor will keep an accurate time record of the men working on a specific job and it shall be submitted
with each billing.
Materials may be purchased either by the District or the contractor as determined by the Director of School
G.
Facilities & Operations. In the event the bidder is designated to supply the materials for a job, the bidder will bid on a
fixed percentage of mark-up over his cost. The contractor's records and bills shall be available upon
demand by the District's representative. The cost of materials and labor will be listed separately on each billing
in addition to the District Contractors Time Sheet.
If the pump or motor is to be removed from the site, the contractor must provide a written estimate on the
H.
cost of the repair inclusive of all parts and labor before commencing the work.
SURVEY OF BUILDINGS:
Bidders may visit the buildings in which the work is to be performed. Bidders are asked to contact the Executive
Director of Facilities & Operations at each district to arrange an appointment to survey the buildings.
CONTRACT DOCUMENTS:
On request, bidders are required to submit copies of drawings and specifications, including all modifications thereof,
necessary for the proper execution of the work.
SPECS. GENERAL PUMP/MOTOR REPAIRS & MAINTENANCE
Page 2
FINAL DECISIONS:
The Director of School Facilities & Operations shall have the right to interpret the true meaning and intention of
specifications, verbal or written; but should any controversies or disputes arise over such interpretations, his decision
shall be binding and final. The Board reserves the right to bid special work projects separate and apart from this bid
as determined by the Director of School Facilities & Operations.
OBLIGATION OF BIDDER:
At the time of the opening of bids, each bidder will be presumed to have read and be familiar with Contract
Documents including all addenda. The failure or omission of any bidder to receive or examine any form, instrument
or document shall in no way relieve any bidder from any obligation in respect to his bid. These instructions are to be
considered an integral part of all proposals.
TYPES OF PUMP/MOTOR AND RELATED EQUIPMENT:
Condensate Pump
Sewage Ejector Pump
Sump Pump
Well Pump
Pump Controls
Holding Tanks
Pump Motors
Oil Pump
Compressor Pump
Additional pump equipment as required by the district.
TYPICAL MANUFACTURERS:
Nash Engineering
ITT Hoffman
Dunham Bush
Hale
Meyers
Zoller
ABS
Little Giant
Alldos
Fillrite
Ingersol
Rand
Hoover
Ketcham
Federal
Magnatek
Century
A.O. Smith
Taco
Webster
Skidmore
Armstrong
Grundfos
Additional manufacturer's equipment as determined by the district.
BID FORM
We propose to furnish the required labor and/or materials for GENERAL PUMP/MOTOR
REPAIRS AND MAINTENANCE in accordance with all the provisions and stipulations
contained in your "Instructions to Bidders" and "Specifications".
We have read the instructions and specifications and understand that due to the undetermined
aspects of the prospective jobs involved a degree of cooperation must exist between the
contractor and the District.
In view of the aforementioned, and in compliance with the proposal submitted by the District, we
bid the following:
Cost per man-hour technician
10% fixed cost shall be mark-up for materials
(YES)
(NO)
This agreement will remain in effect for the period July 1, 2014 thru June 30, 2015.
Note: If the hourly rate bid is less than the prevailing wage rate and benefit schedule
(copy attached) the contractor must supply, with the bid, written assurance that
contractor is in compliance with applicable labor laws.
Name of Bidder:
Authorized Signature:
Title:
Address:
Date:
Phone:
Fax:
NOTICE TO BIDDERS
The Board of Education of the Westbury Union Free School District , Town of North
Hempstead, Old Westbury, New York 11568 invites the submissions of bids for GENERAL
PUMP/MOTOR REPAIRS AND MAINTENANCE COOPERATIVE BID #13-22 for the
2014/2015 school year.
Sealed bids will be received until 10:00 A.M., April 03, 2014 at the Facilities Office, Westbury
Schools Administration Complex, 6 Hitchcock Lane, Old Westbury, NY 11568 (516-876-5103).
Specifications and bid forms may be obtained at the same office.
Participating Districts: Baldwin, Bellmore, Bellmore-Merrick, Bethpage, Cade Place, East
Meadow, East Rockaway, East Williston, Elmont, Floral Park-Bellerose, Freeport, Garden City,
Glen Cove, Great Neck, Hempstead, Herricks, Hewlett-Woodmere, Hicksville, Island Trees
UFSD, Jericho, Lawrence, Levittown, Long Beach, Lynbrook, Malverne, Manhasset,
Massapequa, Merrick, Mineola, North Bellmore, North Merrick, North Shore CSD, Oceanside,
Plainview-Old Bethpage, Port Washington, Rockville Centre, Roosevelt, Seaford, Syosset,
Uniondale, Valley Stream 30, Valley Stream CHSD, Wantagh, West Hempstead, Westbury.
The Board of Education reserves the right to reject all bids and readvertise. Any bid submitted
will be binding for one hundred eighty (180) days after the award of the contract.
Cynthia Williams
District Clerk
To Be Published: Mar/Apr 2014
INSTRUCTIONS TO BIDDERS
TITLE OF EQUIPMENT AND SUPPLIES
GENERAL PUMP/MOTOR REPAIRS AND MAINTENANCE
COOPERATIVE BID # 13-22.
1.
The Board of Education, 2 Hitchcock Lane, Old Westbury, NY 11568 (in accordance with Section
103 of Article 5A of the General Municipal Law) hereby invites the submission of sealed bids on General
Pump/Motor Repairs and Maintenance supplies and equipment for use in the schools of the district.
Bids will be received up to 10:00 A.M. on April 03, 2014 at the office of the Director of School
Facilities & Operations at 6 Hitchcock Lane, Old Westbury, NY 11568.
2.
The person, firm or corporation making such proposal shall submit it in a sealed envelope to the
office above named before the time noted. The envelope must be clearly labeled "BID PROPOSAL".
The envelope shall be endorsed on the face thereof with the name of the person, firm or corporation
making such proposal, the date of its presentation and the title of the equipment and supplies for which
such proposal is made.
3.
The bidder shall list the price per unit of each item, and the extension against each item on which
he proposes to furnish, deliver and install where called for on our bid form; in the event of a discrepancy
between the unit price and the extension, the unit price will govern. Vendor, computer sheets or other
forms will not be accepted. Computation must be made of the total for each school listed and the
summary sheet completed accordingly.
The successful bidder must agree to hold the bid price on each item for a period of 180 days after
the date of award of the contract.
4.
No charges will be allowed for federal, state or municipal sales and excise taxes, in that the
Board of Education is exempt there from. The price bid shall be net and shall not include the amount of
any such tax. Exemption certificate, if required, will be furnished on forms provided by the bidder.
5.
The District will not accept charges for preparing cost estimates or fuel surcharges. All bid prices
shall be held firm for the duration of the bid.
Bidder must invoice District within thirty (30) days of completion of work. All invoices must
6.
include prevailing wage rates, copy of materials used and man hours utilized to complete the work.
The successful bidder must agree to deliver the items of the contract to the separate schools at
7.
times to be later designated by the Board of Education. No charges will be allowed for expressage or
cartage. All bids must include delivery to the school.
Title and risk of loss shall not pass from the contractor to the School District until the commodities have
been received by the ordering agency and accepted by the School District. Mere acknowledgment by
School District personnel of the delivery or receipt of goods (as in a signed bill of lading) shall not be
deemed or construed as acceptance of the commodities received.
When commodities are rejected, they must be removed the contractor from the premises of the
ordering agency within ten (10) days of notification of rejection. Rejected items not removed by the
contractor within said ten (10) days shall be regarded as abandoned by the contractor, and the School
District shall have the right to dispose of the items as its own property. The contractor shall promptly
reimburse the School District for any and all costs and expenses incurred in effecting removal and
disposition.
Delivery Commodities shall be securely and properly packed for shipment, storage and
stocking in shipping containers and according to accepted commercial practice, without extra charge for
-
INSTRUCTIONS TO BIDDERS
Page 2
packing materials, cases or other types of containers. The container shall become and remain the
property of the agency unless otherwise specified in the bid specification document.
8.
On all bid documents the words "or equal" are understood to apply where a brand name, trade
name, catalog reference, or patented commodity is referenced. Reference to such specific commodities
is intended as descriptive, not restrictive, unless otherwise stated. Comparable products will be
considered if proof of comparability is provided including appropriate catalog excerpts, descriptive
literature, specifications and test data, etc. The Board of Education's decision as to acceptance of the
product as equal will be final.
Samples - The Board of Education reserves the right to request from the bidder a representative
sample(s) of the commodity offered at any time prior to or after award of contract. Unless otherwise
instructed, the sample(s) shall be furnished with ten (10) days of the request. Failure to timely submit
such sample(s) may be sufficient course for rejecting a bid or canceling a contract. In every instance
where a substitute item is submitted for bid, a sample must be furnished at the time of the bid opening
and clearly marked for which bid item they are submitting an equal substitute. Samples must be
submitted free of charge and be accompanied by the bidder's name and address, any descriptive
literature relating to the commodity and a statement indicating how and where the sample is to be
returned to the bidder.
Submission of a sample (whether or not such a sample is tested by the School District) and
acceptance thereof by the School District shall not relieve the bidder from full compliance with all
conditions and terms, performance related and otherwise, specified in the bid documents.
When an accepted sample meets or exceeds the minimum specifications included on bid form, all
products delivered must be of the same quality and identity as the sample, thereafter, in the event a
bidder defaults, the School District may procure a commodity substantially equal to the specifications and
from other sources, charging the bidder for any additional costs incurred.
If, in the judgment of the Board of Education, the sample submitted is not in accordance with the
requirements prescribed in the bid document, the School District may reject the bid. If an award has been
made, the Board of Education may cancel the contract at the expense of the contractor.
A sample may be held by the School District during the entire term of the contract and for a
reasonable period thereafter for comparison with deliveries. At the conclusion of the holding period, the
sample, where feasible, will be returned as instructed by the bidder at the bidder's expense and risk.
Where the bidder has failed to fully instruct the School District as to the return of the sample (i.e. mode
and place of return, etc.) the sample shall become the sole property of the School District at the
conclusion of the holding period.
All samples are subject to tests in the manner and place designated by the Board of Education.
Samples consumed or deemed useless by testing, will not be returned to the bidder.
The Board of Education reserves the right to retain deposits submitted as bid security in the form
of cash, certified check, or bond if vendor fails to conform to bid specifications.
The Board of Education reserves the right to accept this bid by item or as a whole or, in its
9
discretion, reject any or all bids and readvertise in the manner proved by Section 103 of the General
Municipal Law. It also reserves the right to award this contract to one or several companies and to
change the quantity or delete any item from the bid.
The Board of Education reserves the right to make awards within 90 days after the date of the bid
10.
opening, during which period bids shall not be withdrawn pending the decision of the Board of Education.
INSTRUCTIONS TO BIDDERS
Page 3
11.
As required by Chapter 675 of the laws of 1966 amends Section 103-d of the General Municipal
Law, it is necessary for each bidder to sign a non-collusive bidding certificate which is furnished herein.
12.
Any percent discount for award of total order or for payment within a certain time limit should be
clearly shown on the summary sheet of the bid submitted.
13.
Each successful bidder (contractor) furnishing a toxic substance as defined by Section 875 of the
State Labor Law to an ordering agency, shall provide such agency with not less than two (2) copies of a
material safety data sheet (MSDS), which sheet shall include for each substance the information outlined
in Section 876 of the State Labor Law.
Compliance with the attached notice regarding toxic substances is required of all bidders.
14.
Unless otherwise provided by statute, contracts shall be let to the lowest responsible bidder as
will best promote the public interest, taking into consideration the reliability of the bidder, the qualities of
the articles proposed to be supplied, their conformity with the specifications and the terms of delivery.
15.
The Board of Education will not accept used drums, all containers must be new. The bidder will
not require a deposit for drums.
16.
Each bidder must state that no member of the Boards of Education of the respective school
district, nor any officer, or employee thereof, is directly or indirectly interested in the proposal.
GENERAL SPECIFICATIONS
1.
INTENT
The intent of these documents is to include all labor, materials, appliances and services of every
kind necessary for the proper execution of the work.
2.
CONTRACTOR'S RESPONSIBILITY
(a)
Bidders, before submitting their bid, shall make a careful examination of the existing and
specified area; take such measurements as they deem necessary; make their own estimates of the
amount and character of the work to be done and of the difficulties and facilities attending its proper
execution; include in their bid such sums as they deem proper and sufficient to cover the cost of every
item of labor and materials necessarily involved or that can be reasonably inferred as required,
necessary, essential or indispensable for the proper prosecution and completion of the contract,
notwithstanding that every item is not specifically mentioned herein, and to cover the cost of the
contingency not otherwise herein provided for. No claims for compensation for extra work due to
ignorance on the part of the contractor of any existing condition will be considered or allowed.
(b)
Contractors reserve the right to charge a Cooperative Member District an hourly rate as
per bid for all costs associated with preparing an estimate. In the event the District proceeds with the
work then the estimate charge shall be wavered.
3.
INSURANCE
Notwithstanding any terms, conditions or provisions, in any other writing between the
(a)
parties, the contractor hereby agrees to effectuate the naming of the district as an unrestricted additional
insured on the contractor's insurance policies, with the exception of workers' compensation.
(b)
The policy name the district as an additional insured shall:
•
Be an insurance policy from an A.M. Best rated "secured" or better, New York State
admitted insurer.
•
Provide for 30 days notice of cancellation.
•
State that the organization's coverage shall be primary coverage for the district, its
Board, employees and volunteers.
•
The district shall be listed as an additional insured by using endorsement CG 20 10
11 85 or broader. The certificate must state that this endorsement is being used. If
another endorsement is used, a copy shall be included with the certificate of
insurance.
(c)
The contractor agrees to indemnify the district for any applicable deductibles.
(d)
Required Insurance:
Commercial General Liability Insurance
$1,000,000 per occurrence/$2,000,000 general and products/completed operations
aggregates. The general aggregate shall apply on a per-project basis.
Automobile Liability
$1,000,000 combined single limit for owned, hired and borrowed and non-owned
motor vehicles.
Workers' Compensation
Statutory Workers' Compensation and Employers' Liability Insurance for all
employees.
Owners Contractors Protective Insurance
(Required for construction projects in excess of $2,000,000
$1,000,000 per occurrence/$2,000,000 aggregate, with the district as the named
insured.
•
•
•
•
INSURANCE (continued)
•
•
•
Excess Insurance
$1,000,000; $3,000,000; $5,000,000 (or higher) each Occurrence and Aggregate
depending on the type and size of the project.
Bid, Performance and Labor & Material Bonds
If required in the specifications, these bonds shall be provided by a New York State
admitted surety company, in good standing.
Builders Risk Insurance
Builders Risk coverage can be provided by NYSIR, or required of the contractors.
(e)
The insurance producer must indicate whether or not they are an agent for the
companies providing the coverage.
Contractor acknowledges that failure to obtain such insurance on behalf of the district
(f)
constitutes a material breach of contract and subjects it to liability for damages indemnification
and all other legal remedies available to the district. The contactor is to provide the district with a
certificate of insurance, evidencing the above requirements have been met, prior to the
commencement of work or use of facilities.
(g)
The district is a member/owner of the NY Schools Insurance Reciprocal (NYSIR). The
contractor further acknowledges that the procurement of such insurance as required herein is
intended to benefit not only the district but also the NYSIR, as the district's insurer.
4.
LAWS, ORDINANCES, CODES, ETC.
The contractor shall comply with all laws, codes, rules and regulations of the State, County and
Town applicable to the work to be performed at the site.
5.
LABOR LAWS
Particular attention is directed to the Labor Laws of the State of New York, applicable to the
employment of labor at the site, which laws form part of this contract. The minimum hourly rate of wages
to be paid for labor employed at the site as determined by the Industrial Commissioner of the State of
New York.
6.
PERMITS
Any and all permits lawfully required to prosecute the work and all approvals of work performed,
required by authorities having jurisdiction, shall be obtained by the contractor who shall pay all lawful
charges for same.
7.
CONTRACTOR'S EQUIPMENT
The contractor shall furnish all tools, scaffolding, planking, runways, hoisting apparatus and all
other equipment of every description necessary to properly prosecute and complete the work.
8.
CARE AND USE OF PREMISES
The contractor shall confine his materials and his operations within the limits directed by the
Director of School Facilities & Operations. All rubbish, debris, and waste materials created by the work
performed, or any other operations of the contractor, shall be removed from the premises by the
contractor, who on completion of the work shall leave the premises free and clear of all rubbish, debris,
and waste material of every description.
9.
SAFEGUARDS AND PROTECTION
The contractor shall provide and maintain all rails, barricades, signal lights and other devices for
the protection of the public and for the prevention of accidents to the public or his employees as required
by any law, insurance rules and regulations or that conditions at the site require.
9.
SAFEGUARDS AND PROTECTION: (cont'd)
All existing work shall be protected from damage or injury by the contractor who shall provide and
maintain all such protective devices for that purpose, and at his own expense, shall make good all
damage to existing work caused by his operations or the operations of anyone directly or indirectly
employed by him.
It is expressly understood that any loss resulting from theft or pilferage of material delivered to the
site and intended for installation or incorporation in the project, whether or not installed or incorporated,
shall be borne by the contractor.
10.
ASSIGNMENTS
The contractor agrees that no contract awarded by the District and no interest therein of any kind
or payments to made there under shall be assigned, transferred or otherwise disposed of without the prior
written consent of the District, and such consent may be withheld for any reason whatsoever completely
at the discretion of the District.
11.
SUPERVISION AND WORKMANSHIP
The contractor shall place in charge of the work a competent, experienced, English speaking
foreman and shall employ only mechanics who are trained and experienced in the work assigned them.
A contractor shall not have work performed or labor means employed, in the carrying out of their
work that would in any way cause or result in a delay of, or strike upon the work to be performed
hereunder.
12.
CHANGES IN THE WORK
The district, without invalidating the contract, may order extra work or make changes by altering,
adding to or deducting from the work, the contract sum being adjusted accordingly. Except in an
emergency endangering life or property, no extra work or change shall be made unless in pursuance of a
written order from the District, and no claim for an addition to the contract sum shall be valid unless so
ordered.
13.
DEDUCTIONS FOR UNCORRECTED WORK
If the District deems it inexpedient to correct work injured or done not in accordance with the
contract, an equitable deduction from the contract price shall be made there from.
14.
TRAVEL TIME ALLOWANCE
Travel time accrued by the contractor from his/her place of business to the District and between
District facilities will not be permitted as a chargeable item
15.
BILLING
Billing shall be made from invoice to the using member of the Cooperative Agreement upon
completion of work against applicable purchase orders. All invoices shall be accompanied by a service
report signed by an authorized representative of the using Cooperative member and shall contain the
items listed below.
THIS PROCESS IS MANDATORY FOR PAYMENT
•
•
•
•
All requests for payments must be on company letterhead and state INVOICE.
Must be original as no faxes or email copies will be accepted.
All invoices must include P.O. number, description of work, location of work, date of work
and a signed receipt from an authorized school district employee indicating acceptance.
All invoices must detail labor costs including the number of hours and the cost per hour.
This must be specific as to the class of the employee i.e. apprentice, helper, journeymen,
etc.
15.
BILLING
THIS PROCESS IS MANDATORY FOR PAYMENT (continued)
•
•
•
•
All invoices must have attached list of materials used and the appropriate +/- markup/markdown as per the awarded bid specifications (specifications detail which must be
included as some may be under a dollar amount and not required.)
All invoices must include a certified payroll as per NYS DOL regulations. This payroll
must match the dates that you have submitted for payment.
Copies of all applicable "Service Report" forms.
District/Contractor's Time Sheet (information below)
16.
DISTRICT/CONTRACTOR'S TIME SHEET
The contractor shall have the facility head custodian and the mechanic providing service sign the
District/Contractor's Time Sheet (sample provided) verifying time and materials utilized on the job. The
District Contractor's Time Sheet must be submitted with each billing. Failure to do so may result in loss of
payment or delay. The Director of School Facilities & Operations or his/her designee will verify each
District Contractor's Time Sheet and billing submitted for payment.
17.
ALLIED TRADES CERTIFICATE
Restricted Asbestos Handler
Sub Part 56-1 General Provisions 56- 2.2
Restricted Asbestos Handler-Allied Trades Certificate. Any person performing any limited or
special tasks in preparation for or ancillary to an asbestos project, such as a carpenter, electrician,
plumber or similar occupation, or any person who may incidentally disturb asbestos during the course of
any employment, shall possess a valid Restricted Asbestos Handler-Allied Trades Certificate and shall
have such certificate or a copy thereof in his/her possession at all times while working on the project.
18.
OUTSIDE CONTRACTOR NOTIFICATION
This form must be completed whenever outside servicing personnel are to be engaged in
activities covered by the scope and application of the School District's written Lockout/
Tagout Program and in accordance with Federal 29 CFR 1910.147(f) (2) (i) and 1910.147
(f) (2) (ii).
LEAD HAZARD
Any person performing any limited or special tasks which may involved a lead hazard, or may
incidentally disturb lead during the course of any employment, shall possess a Lead-Based Hazards
Training Certificate. Such certificate or a copy thereof shall be in his/her possession at all times while
working on the project.
19.
Revised 3/09
Bid co.oppump.motor.2014_1 5
Non-Collusive Bidding Certification
By Chapter 675 of the Laws of 1966, which will become effective September 1, 1996, a change
has been made in Section 103-d of the General Municipal Law relating to the requirement for
submission of a statement of non-collusion in connection with bids and proposals.
As of September 1, this Section will read as follows:
S103-d. Statement of non-collusion in bids and proposals to political subdivision of the state.
Every bid or proposal hereafter made to a political subdivision of the state or any public
department, agency or official thereof where competitive bidding is required by statute, rule,
regulation or local law, for work or services performed or to be performed or goods sold or to be
sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder
as true under the penalties of perjury:
a) By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of knowledge and belief:
1) The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or with any competitor
2) Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to opening, directly or indirectly, to any other bidder or to any competitor,
and
3) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting
competition.
b) A bid shall not be considered for award nor shall any award be made where (a), (1) (2)
and (3) above have not been complied with; provided, however, that if in any case the
bidder cannot make the foregoing certification, the bidder shall so state and shall furnish
with the bid a signed statement which sets forth in detail the reasons thereof. Where (a),
(1) (2) and (3) above have not been complied with, the bid shall not be considered for
award nor shall any award be made unless the head of the purchasing unit of the
political subdivision, public department, agency or official thereof to which the bid is
made, or his designee, determines that such disclosure was not made for the purpose of
restricting competition.
NON-COLLUSIVE BIDDING CERTIFICATION
The fact that the bidder
a)
has published price lists, rates or tariffs covering items being procured,
b)
has informed prospective customers or proposed or pending publication of new or
revised price lists for such items, or
c)
has sold the same items to other customers at the same price being bid, does not
constitute, without more, a disclosure within the meaning the subparagraph one (a)
Any bid hereafter made to any political subdivision of the state or any public department, agency or
official thereof by a corporate bidder for work or services performed or to be performed or goods sold or
to be sold, where competitive bidding is required by statute, rule, regulation or local law, and where such
bid contains the certification referred to in subdivision one of the sections, shall be deemed to have been
authorized by the board of directors of the bidder, and such authorization shall be deemed to include the
signing and submission of the bid and the inclusion there in of the certificate as to non-collusion as the act
and deed of the corporation.
By submission of this bid or proposal, the bidder certifies that the conditions of Section 103-d of the
General Municipal Law have been complied with.
Signed:
Title:
Company or Corporation:
Date:
(SEAL OF THE CORPORATION)
bid_non.collusivebiddingcertification