CITY OF HEALDSBURG PARKS AND RECREATION COMMISSION

Transcription

CITY OF HEALDSBURG PARKS AND RECREATION COMMISSION
REGULAR MEETING – AGENDA
City Hall Council Chambers
401 Grove Street, Healdsburg CA 95448
Phone: 431-3301
Meeting Date:
Time:
Date Posted:
September 9, 2015
6:00 P.M.
September 4, 2015
1. CALL TO ORDER
a) Roll Call
b) Pledge of Allegiance
c) Changes (Deletions) from Agenda
d) Approve Minutes (July 8, 2015 and August 12, 2015)
2. ANNOUNCEMENTS
3. PUBLIC COMMENTS
This time is set aside to receive comments from the public regarding matters of general interest not on
the agenda, but related to Commission business. Pursuant to the Brown Act, however, the Commission
cannot consider any issues or take action on any requests during this comment period.
4. SPECIAL EVENT APPLICATION REVIEW
5. PRESENTATIONS
6. OLD BUSINESS
7. NEW BUSINESS
a) Field Use, Scheduling, and Improvements Overview (Gauntlett, Licea, Themig)
b) Community Services Budget Overview (Themig)
c) Community Center Improvement Funding Options (Themig)
8. INFORMATION AND REPORT OF COMMUNITY SERVICES ACTIVITIES (Staff, Information Only)
a) 2015-2020 Community Services Work Plan Update
b) Recreation Park Turf Replacement
c) Cerri Site Schematic Adaptive Reuse Design Process
d) Business Showcase and Community Resource Fair (September 16, 3pm-7pm)/Commission
Participation
e) Swim Center/Aquatics Program Status
f) Other
9. COMMISSION REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS REGULAR MEETING
(Commission, Information Only)
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Parks and Recreation
Commission regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review
in the Parks and Recreation Office located at 1557 Healdsburg Avenue during normal business hours. If supplemental materials are made available to the
members of the Commission at the meeting, a copy will be available for public review at the Parks and Recreation Office located at 1557 Healdsburg Avenue,
Healdsburg, CA 95448.These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the
Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Parks
and Recreation Office, at 1557 Healdsburg Avenue, Healdsburg, California, 431-3301, at least 72 hours prior to the meeting, to ensure the necessary accommodations
are made.
10. AGENDA ITEMS: Suggestions for the October 14, 2015 Regular Commission Meeting
a)
b)
c)
d)
11. ADJOURNMENT: Next meeting: October 14, 2015 at City Council Chambers (unless otherwise
established)
City of Healdsburg
PARKSAND RECREATION COMISSION
2015 GOALS
(Adopted 2/11/15)
The Parks and Recreation Commission shall have the duty of serving as an advisory capacity to the City
Council and the Director of Parks and Recreation on policies and programs pertaining to public parks and
recreation. (Ordinance 1033, Sec.2-86)
For 2015 the Commission’s work will continue to focus on oversight of City parks, recreation facilities,
athletic fields and Open Space to insure maintenance at the existing service level or higher and to support
recreation programming for residents of all ages.
Specific 2015 Goals:
1. Support and participate in a public outreach campaign to educate the community on what Transient
Occupancy Tax (TOT) is and how it benefits the Parks & Recreation Department and the community.
2. Participate in the Parks Master plan update process and advocate for developing a prioritized list of park
improvements for future planning to include a capital improvement plan.
3. Explore alternate funding mechanisms for Parks & Recreation such as the formation of a park
district or foundation.
4. Evaluate and consider further development of Badger Park as a Russian River access park.
5. Support Parks staff, County Open Space and LandPaths in transition of Healdsburg Ridge and
Fitch Mountain properties to City.
CITY OF HEALDSBURG
PARKS AND RECREATION COMMISSION
REGULAR MEETING MINUTES
July 8, 2015
Healdsburg City Hall Council Chamber
401 Grove Street, Healdsburg, CA 95448
The Parks and Recreation Commission met in regular session.
1. CALL TO ORDER
Chairperson Mitchell called the meeting to order at 6:00P.M.
1.a
Roll Call:
Present Commissioners: Birdsong, Bugarske, Hyde, Mota, Tripathi, Widick and Chairperson
Mitchell
Absent Commissioners:
None
Staff Present:
Community Services Director Themig, Recreation Manager Drown,
Recreation Supervisor Haskell, Parks Superintendent Licea, Office
Assistant Salas
1.b Pledge of Allegiance
1.c Changes (deletions) from Agenda
1.d Approval of Minutes
On a motion by Commissioner Tripathi, Seconded by Commissioner Bugarske, approved the
June 10th, 2015, regular meeting minutes as submitted. The motion carried on a voice vote. (Ayes
-7, Noes - 0, Absent- None)
2.
ANNOUNCEMENTS/PRESENTATIONS
2.a
Chairperson Mitchell commented on Recreation Manager Drown’s retirement from the
City of Healdsburg. Commissioner Bugarske presented a proclamation to Manager Drown for
her accomplishment since 2005 to the present. The proclamation highlighted several of her
accomplishments with the Parks and Recreation Department and the Senior Center. She was
presented with flowers and a plaque.
Drown addressed Commission and spoke about her accomplishments and her appreciation to the
department staff as well as Commission. Chairperson Mitchell commented she will be missed
and thanked her for all of her work with the City of Healdsburg.
3.
PUBLIC COMMENTS
No comments
Parks and Recreation Commission Meeting Minutes
July 8, 2015
Page 2
4.
SPECIAL EVENT APPLICATION REVIEW
4.a Request to serve Alcohol at Plaza Park for Pinot on the River Wine Tasting Festival,
Sunday, October 25, 2015; Applicant: Boys and Girls Club of Central Sonoma County
Supervisor Haskell presented a request to serve alcohol at Plaza Park for the Pinot on the River
Wine Tasting Festival which is a fundraiser for the Boys and Girls Club of Central Sonoma
County, it will be held from 11-4pm, on October 25th, 2015. It is a major event; the organization
will pay the event fee of $1,491 and an additional fee of $240 for staff working the event.
Haskell commented that it will be the 12th year the event is taking place. Commissioners
inquired about previous history of the event, use of alcohol, the venue and how long this event
has taken place.
On a motion by Commissioner Bugarske, seconded by Commissioner Widick, recommended
that City Council approved the Request to Serve Alcohol at Plaza Park for the Pinot on the River
Wine Tasting Festival. The motion carried on a voice vote. (Ayes -7, Noes - 0, Absent - None)
5. PRESENTATIONS
5.a Lew Sbrana: Performing Arts Facility
Lew Sbrana a former band teacher at the Healdsburg High School and Director of the
Healdsburg Community Band addressed Commissioners in regards to a Performing Arts Center
Facility.
Mr. Sbrana’s opinion was that the City is lacking an adequate Performing Arts Center. He
commented that he has used several halls, gyms and venues for performances; however none of
the venues are adequate due to capacity, lighting, acoustics, seating, etc. He further added that
the center could be used by: Healdsburg Community Band, New Horizons, Healdsburg Chorus,
Healdsburg Ballet, and Healdsburg Jazz Festival among others.
The ideal venue and venue possibilities was discussed. Mr. Sbrana mentioned that the
Healdsburg Unified School District (HUSD) has spoken about building an auditorium, and that
one has been proposed for 2016. He suggested that the City and HUSD may want to consider
this as a joint project or collaboration between both parties. Among the venues that were
discussed were the Cerri Site being a center for performing arts, or other possibilities such as the
Community Center.
5.b Tayman Park (Aaron Bugarske and Becca Hughes): Villa Chanticleer Operations
Update
Aaron Bugarske and Becca Hughes presented Commission an update on Villa Chanticleer
operations since the transfer between the City of Healdsburg and the Tayman Park Golf Group in
September of 2014.
The group has upgraded or made repair work in the following areas:
•
Upgraded BBQ area
July 8, 2015
Page 3
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Revamped wedding garden/Gazebo
General repairs
Audio/Visual system
Refrigeration
Numerous enhancements
City upgraded the ice machine, dishwasher, Annex doors and bathrooms, etc.
Increase in bookings
Ms. Hughes presented images of some of the enhancements as well as general information on the
daily operations of the Villa Chanticleer. Since the transfer they have seen a 50% increase in
weddings, proms and regular user group bookings. Staff is onsite 24/7 which allows for more
site visits, as a result in more bookings. Staff has increased their marketing efforts to include:
The Knot and Here comes the Bride, Wedding Expos, use of social media, as well as styled
photos shoot with local vendors to promote the venue.
Commissioners inquired about issues such as parking, finances, liquor licenses, resident
discounts, etc. Staff commented that there have been no major issues. Aaron Bugarske
commented that the Villa has two liquor licenses one for the Tayman Park Golf Group and the
Healdsburg Legion has their own. The group has been investing in the property and enhancing it,
they see future opportunity.
Jimmy Stewart commented that it has been a smooth transition, and thanked Supervisor Haskell
for her assistance during the changeover. Chairperson Mitchell commented that the Villa was
managed under the City of Healdsburg for about 20 years. Commissioners commended the work
that was done to enhance the Villa Chanticleer.
6. OLD BUSINESS
6.a
Director Themig reported that he met with Mr. Wilcox and a group of individual from the
baseball community after the June meeting to talk about replacing turf at Recreation Park and the
Healdsburg Little League (HLL) fields. The project sponsor would be Healdsburg Little League;
the project would be performed by Delta Blue Grass which would be placing Bermuda Grass on
the outfield of Recreation Park. The meeting was to talk about specific questions which
included:
•
The scope of work at Recreation Park would include; the area behind the backstop and
the infield area, as well as some area around the infield that borders the outfield for dust
control.
•
Delta Blue Grass would be doing most of the work to include turf replacement, prepare
the site, and irrigation work.
July 8, 2015
Page 4
•
Delta Blue grass presented three turf options: The one that was recommended was the
Celebration Grass which has a shorter dormancy (late fall to early spring), seeded with
rye grass.
•
Healdsburg Little League would be required to coordinate the use of reclaimed water,
which is currently not permitted by the water board. The city does anticipate being able to
use reclaimed water as long as it does not go into the storm drains. It must be hand
watered.
•
It would need to meet city standards and the proposal does, the council would grant HLL
the right of entry to do the work.
•
Would the project require prevailing wages? If HLL holds the contract it would not be
required.
•
The project would be granted entirely by donations; donors would not be able to receive
any benefits, it would be a goodwill donation.
Commissioner Tripathi had reservations about the project which included: turf being used,
maintenance, additional work for the limited parks staff. Other items that were discussed were
the timing of the project and the fact that the city is in a drought, the use of reclaimed water was
emphasized. He suggested that a prototype be done first.
Superintendent Licea mentioned that it would require more maintenance work and that there
would be a 30-40% water savings. Director Themig clarified that the only action to be taken was
toward the Recreation Park field since the Little League fields are under the jurisdiction of the
HUSD.
Commission opened the discussion to public comment. Mr. Wilcox addressed Commission and
told them that the money was ready to be used. He further commented that the user groups are
doing a lot of the maintenance work already, where the city is not maintaining the park properly.
On a motion by Commissioner Bugarske, seconded by Commissioner Widick, recommended to
the City Council approval of Request to Grant Healdsburg Little League the Right of Entry to
Recreation Park to replace the Infield Turf, Make Irrigation System Modifications, and Other
Related Work. The motion carried on a roll call vote with Commissioners Hyde and Tripathi
opposing. (Ayes 5, Noes 2, Absent 0)
6.b
Plaza Sign Request
July 8, 2015
Page 5
Director Themig presented the request to place a sign at Plaza Park which was proposal from
Council Member Mansell. At the last meeting, there were questions about the design and the
purpose. Themig shared several of the concepts for design, information on content and the
location which was discussed with the Commissioners.
Commissioners came to consensus in support of the sign. After discussing location possibilities,
one of the ideas was to mount the sign on the Plaza Park shed, additional information is needed.
At public comment Ray Holley remarked that he was opposed to the concept of the sign. He
believes it will become an issue.
On a motion by Commissioner Widick, seconded by Commissioner Bugarske, approved to table
the Plaza Sign Request until the next meeting. The motion carried on a voice vote. (Ayes - 7,
Noes - 0, Absent-None)
6.c
2015-2020 Project List and Work Plan
Commissioner Birdsong left the meeting at 7:47 P.M.
Director Themig talked about the 2015-2020 Project List and Work Plan List. He talked about
the work plan projects and assigning a proposed timeline based on the next five years. The Parks
and Open Space would not be initiated until 2016. City Council approved about $5,000 HVAC
and roof work at the Community Center.
i.
Parks and Recreation Commission Tour Follow-up
Items on the Parks and Recreation Commission Parks tour have no funding for improvements;
this would be incorporated in a Capital Investment Plan.
Some of the items from the parks tour were discussed between the Commissioners.
Commissioner Hyde suggested that they take the current list revisit the parks and prioritize the
list. Director Themig voiced that there are no funds for the in the capital budget or operating
budget, he added that the Commission could make a recommendation to City Council.
Commissioners agreed to revisit the parks and prioritize the items. Themig suggested a workshop
with Council to seek opportunities to move forward with items, suggested that a conversation
take place to learn about the Commission’s priorities. Commissioner Tripathi suggested they
prioritize as a Commission as and see if there are any points of alignment with what the City
Manager’s priorities are, and others items on the list. Item requested to be kept on the agenda.
ii.
Community Center Improvements
July 8, 2015
Page 6
Themig commented that HVAC work has been approved. Second, there is interim work for
customer enhancements and safety issues that will be done as Measure V work, and third is to
have an improvement funding plan for the overall vision of the Community Center in 2017.
7.
NEW BUSINESS
7.a
Cerri Site Adaptive Reuse Design Process
On June 15th, Themig presented a proposal to City Council to move ahead on the schematic
design for the Cerri Site. There are three options:
•
•
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1st Option- move forward with the Cohen Warren Plan
2nd Option- take the Cohen Warren plan and look at all possibilities
3rd Option- start all over and start a new process
Direction was given from City Council to do a hybrid and take the Cohen Warren Plan and have
the public engage in the process. On Monday night, they would like more discussion with public
engagement. At the meeting there were other questions that arose about the project such as what
other purposes besides the Farmer’s Market can it serve, will it need parking, etc.
Themig reported that Council has already taken action to engage the public and would like to
listen to suggestions since it has been 8 years since it was discussed. There was a plan to have a
joint meeting between Planning and Parks and Recreation Commission which has now been
delayed.
Commissioner Widick commented that he would like more direction from Council.
7.b
Plaza Concert Series Discussion
Supervisor Haskell gave some history in regards to the concert series. She reported that in 2006
funding was done thru the Redevelopment Agency and was given $18,500 for the performers. In
addition to the performance fees, bands expect meals, alcohol, marketing, and other additional
benefits.
Haskell mentioned that when selecting bands for the Tuesday in the Plaza Concert Series
budgetary consideration is very important. Haskell gave examples of how other cities budget for
their concerts, some of them are support by groups, fundraised, and others budgeted. Windsor
has a $69,000 budget for seven concert and the Windsor Farmer’s Market underwrites four
concerts for a total of eleven, Cloverdale’s concerts are 100% supported by the Arts Alliance, the
July 8, 2015
Page 7
City of Healdsburg has 14 concerts and $18,500 budget, staff is tasked with fundraising for all
the concerts, as well as the marketing and staff costs.
When the Redevelopment Agency funds were pulled, the direction from staff was to fundraise
for all 14 concerts. Haskell commented that with Dan Zastrow’s assistance they are able to bring
bands due to his connections with the entertainment industry.
Direction was given that staff was not to bring in big name bands, such as an episode that
happened in 2006 with the Tommy Castro Band. The concerts are not to be advertised outside of
Healdsburg, are not to draw big crowds that exceed plaza capacity. The size of Plaza Park limits
the bands that are able to perform because of the capacity, parking issues, security, etc. Staff is
tasked with finding bands that will attract large enough crowds, but at the same time should not
exceed capacity, which makes it difficult for selection. Some of the higher caliber bands cost
approximately $3000 per concert which is not something that can be done throughout the
summer series, therefore local bands are selected and this allows for a diverse array of bands.
8.
REPORT OF COMMUNITY SERVICES ACTIVITIES
Director Themig reported the department has two vacancies; a Recreation Supervisor, and
Recreation Coordinator position.
Manager Drown gave an update on where the department is with the soccer program which starts
in August. It will start two weeks later than the proposed time and will be prolonged the same
period of time.
9.
COMMISSION REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING 8:46 PM
None.
10.
AGENDA ITEMS FOR NEXT MEETING
Work plan
Plaza Sign
Parks Tour –Separate from Regular meeting
Community Center Funding Ideas Items
Cerri Site
Turf Project
11.ADJOURNMENT
July 8, 2015
Page 8
There being no other business to discuss, on a motion by Commissioner Bugarske, seconded by
Commissioner Mota, adjourned the meeting at 8:47 P.M. The motion carried on a voice vote.
(Ayes- 7, Noes-0, Absent –None)
The next regular meeting is scheduled for Wednesday, August 12, 2015, at 6:00 PM at the City
Hall Council Chamber, 401 Grove Street, Healdsburg CA.
APPROVED:
ATTEST:
__________________________________
Kent Mitchell
Chairperson
__________________________________
Mark Themig,
Community Services Director
CITY OF HEALDSBURG
PARKS AND RECREATION COMMISSION
REGULAR MEETING MINUTES
August 12, 2015
Healdsburg City Hall Council Chamber
401 Grove Street, Healdsburg, CA 95448
The Parks and Recreation Commission met in regular session.
1.
CALL TO ORDER
Commissioner Mota called the meeting to order at 6:00 P.M.
1. a
Roll Call
Present Commissioners: Bugarske, Hyde, Tripathi, Birdsong, Mota, Widick,
Absent Commissioners:
Chairperson Mitchell
Staff Present:
Community Services Director Themig, Recreation Supervisor
Gauntlett, Parks Superintendent Licea, Office Assistant Salas
1.b
Pledge of Allegiance 6:00pm
1.c
Changes (deletions) from Agenda
Director Themig reported that minutes will be available at the next meeting agenda.
2.
ANNOUNCEMENTS/PRESENTATIONS
2.a
Introduction of Katie Gauntlett, Recreation Supervisor
Director Themig presented Katie Gauntlett as the Recreation Supervisor for the department.
Katie comes from Novato, she attended Chico where she received a degree in Recreation,
Hospitality, and Parks Management with a double emphasis in Community Recreation and
Special Events. Katie is the President of CPRS District 1. Mark commented what some of the
duties will be field use, afterschool, youth programs, etc.
2.b
Carson Warner Skate Park Committee Contribution and Next Steps
Themig announced that the Skate Park Committee presented a check for over $26,000 to City
Council at the last meeting. They are closing the books on the committee, which was in existence
for over 10 years, it had raised over $350,000 to build the skate park.
At the meeting Carson’s parents gave a presentation and shared Carson’s dreams and what he
wanted, they shared they are happy other children get to experience the park. Commissioner
Bugarske inquired about the funding that goes to pay for the skate park caretaker, to which
Themig replied that it comes out of the operating budget.
The Committee has asked that those funds be used toward:
• additional seating
August 12, 2015
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3.
secondary shade structure with picnic tables
improvements on the North Side of the park
drought tolerant landscaping
grind rail
signage upgrade
PUBLIC COMMENTS
Richard Bugarske presented an idea for a program called Kids Play Free, which he requested the
item be agendized for the next meeting. He commented on the challenges that some of the
families in the community are facing. He would like to find ways so that the families can be
supported for the children to participate in programs. Commissioner Birdsong asked if numbers
could be supplied with the costs from the different organizations.
Greg Wilcox addressed commission about the turf replacement project, and he informed that the
community came up with $90,000. He commended Director Themig for his help with the
project. He further commented that Recreation Park is overused, and requested that the City
finish the outfield work at the park. He would like to see attention given to the park, and he
commented that the City should match what the citizen has raised. He added that $1.5 million is
being spent on capital items, but was not able to figure out where it is being spent. He added that
it seems like there is plenty of money for the City to spend on Recreation Park.
Joe Collins addressed Commission and mentioned he is in support of the Kids Play Free idea. He
commented that they would like to have more practice fields, his group has 5 football teams and
5 cheer teams, which all use different fields. Mr. Collins informed the group that he had
submitted an application for an All Star game for the Healdsburg Bulldogs Football, on
November 21st and 22nd which was denied. He told Commissioners that the park was closed for
reconditioning on November 16th and would like to have the idea considered because it brings
revenue to the Bulldogs as well as Healdsburg in general.
Mr. Wilcox stated that he would like discussion regarding financial and budgets of Parks and
Rec. He added that there are a couple of items that are pulling away from TOT funding, and it
seems to be running into a deficit. There is no explanation of budget numbers.
4.
SPECIAL EVENT APPLICATION REVIEW
4.a.
Request to Serve Alcohol at Plaza Park from the Healdsburg Chamber of
Commerce at the 3rd Annual Business Showcase and Community Resource Fair in Plaza
Park on Wednesday, September 16, 2015 (Community Services Director Themig)
Director Themig presented the request and informed that the event would be in partnership with
the City of Healdsburg. Wine will be sold in the gazebo area and the streets. He added that there
have not been any issues with this in the past.
August 12, 2015
Commissioner Widick inquired about where the profit would go, to which Commissioner Hyde
responded that it would be in part for the Visitor’s Center and other Chamber of Commerce
activities in the City. Mr. Wilcox added that he is on the Chamber Board and it is a fundraiser for
the organization.
On a motion by Commissioner Bugarske, seconded by Commissioner Widick, recommend to the
City Council approve the Request to Serve Alcohol at Plaza Park for the Healdsburg Chamber of
Commerce at the 3rd Annual Business Showcase and Resource Fair event on Wednesday,
September 16th, 2015. The motion carried on a voice vote. (Ayes 6, Noes - 0, Absent – Mitchell)
5.
PRESENTATIONS
No Presentations
6.
OLD BUSINESS
6.a Plaza Sign Request (Community Services Director Themig)
Themig spoke about the request to place a sign at Plaza park which was a request from Council
Member Mansell. It would be a controlled sign which would be enclosed with a glass casing.
Themig commented that he has met with Healdsburg Signs and there are two different options
that they have presented. He was told that the cost for the sign would be about $3,000. If the
sign is to be place on the shed at the plaza, they may need to move an electrical panel which
would add about $1,000 to $2,000 for the project.
One of the questions that arose was if the electrical panel work could be done by the City’s
Electric Department, which will be looked into. Commissioner Tripathi suggested that maybe it
is a project the Healdsburg High CASA program may be able to do.
On a motion by Commissioner Bugarske, seconded by Commissioner Widick, recommend to
table the item for the Plaza Sign Request, until next meeting. Commissioners Tripathi and Hyde
oppose the item be tabled. The motion carried on a voice vote. (Ayes 4, Noes - Tripathi and
Hyde, Absent – Mitchell)
6.b Commission Park Tour Dates (Community Services Director Themig)
Commission has asked that a parks tour take place to look at improvements that need to be made
in all parks. Discussion led to how the group would like to take the approach, Commissioners
agreed to look at the parks as a group starting with the five active parks that were visited last
June, but would look at all the parks. Themig will schedule the tour and Commission was in
agreement that if the majority of the Commission was present they would move ahead.
7.
NEW BUSINESS
None.
8.
REPORTS OF COMMUNITY SERVICES ACTIVITIES (Staff, Information Only)
August 12, 2015
8.a.
Recreation Park Turf Replacement Plan
Themig presented photos of the work being done to the Recreation Park fields. He talked about
the water that will be brought in by a company in Windsor which is very inexpensive.
Commissioner Bugarske commented that there are irrigation upgrades, leveling and other things
besides the turf being done.
Chairperson Mitchell arrived to the meeting at 6:55 P.M.
8.b.
Cerri Site Adaptive Reuse Design Process
Themig commented that the design is with the architects, it will take from now to December to
get thru the schematic process. Additional information will be provided in the September
meeting, hopes to have a contract in place by August 28th. An Environmental Site Assessment
will be done in two phases: Phase I will be historical information and research of the site, Phase
II will be actual testing, which shall be done in September.
There have been concerns from the Farmer’s Market community to get these tests done. Council
has approved the City to enter into an agreement with the architect which will take us to
schematic design. Construction would probably start in late Summer of 2016. Commissioner
Tripathi inquired about funding for the project, Themig responded that there is $1.6 million
funded for the project.
8.c.
Business Showcase and Community Resource Fair/Commission Participation
Themig invited the Commission to participate in the Business Showcase and Community
Resource Fair on September 16th, 2015 at Plaza Park.
8.d.
Swim Center/Aquatics Program Status
Themig informed that there was a change in personnel at the Swim Center. The city has
exclusive rights to use the pool during summer, and during the school year. The plan is to
continue to operate for lap swim, 9-1 and then 5-8pm, Lap swim will also be available. This
will continue thru September 12th. It is still uncertain what will happen due to staffing and other
pool compliances.
8.e.
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Other
September 19th is Foss Creek Clean-up at Bear Republic 8:00 A.M., at the West Plaza
Park.
Community Center is starting the first phase of improvements; restrooms will be
demolished, roof repairs, and HVAC will be repaired.
An updated work plan was presented. The one item that has been completed was the
opening of the Foss Creek Pathway
August 12, 2015
9.
COMMISSION REPORTS ON MATTERS OF INTEREST OCCURING SINCE
PREVIOUS REGULAR MEETING (Commission, Information Only)
Commissioner Tripathi was pleased to announce that College Street has been opened.
Commissioner Bugarske commented that the he saw single pole, solid, shade structures and
these can be angled to add shade. Commissioners discussed the shade structure and the benefits.
Commissioner Mota inquired about issues that happen at the parks, specifically about a syringe
being found at a park and the police were called. He asked if they could be notified, and whether
the police could alert the Commissioners of when similar things like this happen. Themig will
follow up with Chief Kevin Burke have them notify of issues at parks.
10.
AGENDA ITEMS
Cerri Site Adapt Reuse Design
Community Center Improvement Funding Options
Field Use, Scheduling, Fees, and Overview
Work Plan Update
Plaza Sign
Parks and Rec Budget Review - TOT
11.
ADJOURNMENT
There being no other business to discuss, on a motion by Widick, seconded by Tripathi,
adjourned the meeting at 7:47P.M. The motion carried on a voice vote. (Ayes - 7, Noes -0,
Absent - None)
The next regular meeting is scheduled for Wednesday, September 9th, at 6:00 PM at the City
Hall Council Chamber, 401 Grove Street, Healdsburg CA.
APPROVED:
ATTEST:
__________________________________
Kent Mitchell, Chairperson
__________________________________
Mark Themig,
Community Services Director
HEALDSBURG PARKS AND RECREATION COMMISSION
AGENDA ITEM:
7.a. Field Use, Scheduling, and Improvements Overview
MEETING DATE:
September 9, 2015
PREPARED BY:
Katie Gauntlett, Recreation Supervisor
Jaime Licea, Parks Superintendent
Mark Themig, Community Services Director
BACKGROUND:
At the August 2015 Parks and Recreation Commission, the Commission requested an overview of field
use, scheduling, policies, and fees. Following that meeting, staffs met to assemble a comprehensive
field use matrix and research existing policies and fees structures. We have attached these documents
for your review.
Field Use
Based on our analysis, the High School, Recreation Park, and Community Center fields have the most
user groups and appear to have the most use. As you know from prior conversations, these fields also
experience the most wear from this use.
Fees
In researching use policies and fees, there was a subcommittee of the Commission who worked to
develop the existing guidelines in 2013. It appears that these were used administratively and not
formally adopted by the City Council. However, the fees are set by City Council each year as part of the
Master Fee Schedule. They are based on a cost recovery study that the City commissioned in 2010.
Improvements
At this point, there isn’t a short or long-term plan for improvements to fields throughout the system.
However, there are two different strategies included in the 2015-2020 Community Services Work Plan:
1. Park Commission Tour and Park/Open Space Plan Update: This work will identify issues that need to
be addressed in a Capital Improvement Program
2. Development of a Capital Investment Program: This work will establish a timeline and funding for
making improvements
3. Community Center Synthetic Turf Project: This work is an outcome of the needs assessment and
Community Center visioning; staff has been directed to initiate the schematic design process for this
project and we will be issuing an Request for Qualifications (RFQ) for a consultant this fall.
Staff will present an overview of this information at your September 9 meeting.
RECOMMENDED ACTION(S):
Informational only. If desired, the Commission may wish to establish a subcommittee to participate in
these processes.
ATTACHMENTS:
• Field Use Matrix
• Field Use Guideline Summary
• Field Use Guideline Application
At a Glance – Athletic Field Use Guidelines & Application
Purpose:
The City, through its City Council, Commissions, and staff is first obligated to preserving the parks and recreation assets
for the benefit of citizens, now and in the future.
Athletic Field Use Applications/Field Scheduling:
 Field use permits are issued through the Community Services Department.
 Requests are made by application and must be submitted and approved before field use.
 Applications are accepted beginning November 15th for the following calendar year.
 Staff follows the following priority order when allocating fields:
o Field maintenance
o Per the join use agreement: City programs and activities (for City fields)/HUSD activities (school fields)
and HUSD activities (City fields)/City activities (school fields)
o Healdsburg based youth sports organizations
o Healdsburg based adult sports organizations
o Other users
Bi-Annual Meetings:
 Meetings will be held bi-annually, by City Staff, to discuss field specific issues such as maintenance schedules
and expectations, league schedules, tournaments, special events, facility issues, and overall timelines for use.
Park Rules & Regulations:
 All user groups/visitors are required to abide by the park and field use rules and City ordinances outlined in
application packet.
Prevention & Maintenance:
 Mid-November through January are reserved for field renovation and maintenance.
 Community Services Director or designee, and/or the School Superintendent or designee, reserve the right to
close fields at any time, for needed maintenance and repairs, or for any other purpose deemed necessary due to
inclement weather, unsafe field conditions or to comply with the demands of any city programs, school
programs or emergency requirements.
Field Use Fees:
 Non-refundable $82 application fee is due at the time the application is submitted. This fee is applied to the
total rental fee.
 Minimum field rental is 2 hours.
 Field fees:
Fee Description
Fees
Date Due
Comments
Athletic Field Refundable Damage Deposit
$300
With application
Athletic Field Rental – HUSD/City Fields
$45/hr.
5 days prior to use
2 hour minimum rental – non-refundable
*Athletic Field Rental – RECREATION PARK
$70/hr. daytime
5 days prior to use
*Athletic Field Rental – RECREATION PARK with
use of lights
$90/hr. nighttime
5 days prior to use
Healdsburg Youth Leagues
$22/player per sport
When roster completed
Must submit League Roster
Tournaments
Tournaments and/or events scheduled prior to, or beyond, normal permitted league requires a separate application and
permit. Fees for special events and tournaments will be assessed at hourly rate.
*Recreation Park – Additional information
Time for warm-ups and all pre and post-game activities must be included in requested and permitted reservation. Field setup will be provided at Recreation Park for permitted groups reserving this facility for athletic use with the exception
of those groups paying the Youth League fee.
Opportunities/Areas for Growth in Athletics








Youth Lacrosse
o Clinics/Camps
o Leagues
Adult Soccer
o Leagues
o Weekly drop-in games
Petanque
Tennis Leagues
o Youth
o Adult
Youth Flag Football
o Clinics/Camps
o Leagues
Basketball
o Youth – Leagues, camps and fundamental clinics
o Adults – Leagues
Women’s Softball
Volleyball
o Adult – men, women, and co-ed leagues
o Youth – camps and leagues
City Parks & Recreation Department
ATHLETIC FIELD USE
GUIDELINES & APPLICATION
Approved 11-2013 Fees Updated 03-02-15
PURPOSE
The City of Healdsburg (City) develops and maintains parks and recreation facilities for the benefit of all
the citizens of Healdsburg. The City, through its City Council, Commissions, and staff is first obligated to
preserving its parks and recreation assets for the benefit of its citizens, now and in the future.
Secondary to these principals is the accommodation of requests for use of facilities by qualified user
organizations (user groups). Use of facilities by such organizations is permissive and at the discretion of
the City and its representatives.
The purpose of these field use guidelines is to establish policies and procedures that will preserve City
athletic fields and facilities; ensure equitable allocation of facilities for use by organizations/individuals;
and to provide safe and playable fields. These guidelines also include the Healdsburg Unified School
District (HUSD) fields as the City schedules and maintain the HUSD fields as per a joint use agreement.
The guidelines provide rules and procedures for field scheduling and for facility operations and
maintenance. In order to accomplish the stated goals, the Community Services Director, or his/her
designee, will be responsible for field scheduling and operations in accordance with these guidelines
while encouraging optimum cooperation among all user groups.
The policy will outline the responsibilities of users from the initiation of an athletic field reservation with
the Parks & Recreation Department through post event activities. Under all circumstances, permitted
user groups assume full responsibility for the actions of any groups/individuals using fields in accordance
with their permitted use.
This document supersedes all previous athletic field use policies.
ATHLETIC FIELD USE APPLICATIONS / FIELD SCHEDULING
Athletic field use permits are issued through the Parks & Recreation Department. Field use requests are
made by application (attached) and must be submitted and approved prior to field use.
Applications are accepted beginning November 15th for the following calendar year. Only complete
applications will be accepted. Submission of complete application does not constitute a permit.
If more than one organization applies for the same day and time the City will encourage the parties to
collaborate to come up with a mutually agreeable compromise. If the parties involved are not able to do
so City staff will use the priority order outlined below when allocating fields.*
1. Field maintenance
2. Per the joint use agreement: City programs and activities (for City fields) / HUSD activities (school
fields) and HUSD activities (City fields) / City activities (school fields)
3. Healdsburg based youth sports organizations
4. Healdsburg based adult sports organizations
5. Other users
*In recognition of the scheduling practices of Healdsburg Little League, April through mid-July dates at
Recreation Park which remain open after the second week in February will be reserved until mid-March.
After this time additional applications received for use of Recreation Park will be reviewed and field use
permits will be allocated on a space available basis.
BI-ANNUAL MEETINGS
Bi-annual meetings will be held to discuss field specific issues such as maintenance schedules and
expectations, league schedules, tournaments, special events, facility issues, and overall timelines for use.
The meetings will coincide with the start of the scheduling period for spring/summer usage and again just
prior to the spring program field usage. Meetings will be initiated by City and will include representatives
from the field user groups. Each user group requesting athletic field reservations is required to assign a
representative to attend the meetings.
PARK RULES & REGULATIONS
All park user groups/visitors are required to abide by the park and field use rules and City ordinances
outlined in this handbook and in the application attached. Applicant is responsible for insuring that the
rules and conditions for use are communicated to all coaches, players, volunteers and others associated
with the organization’s use of the field(s).
PREVENTION & MAINTENANCE
Mid-November through January are reserved for field renovation and maintenance. During the
remainder of the year the Community Services Director or designee, and/or the School Superintendent or
designee, reserve the right to close fields at any time, for needed maintenance and repairs, or for any
other purpose deemed necessary due to inclement weather, unsafe field conditions or to comply with
the demands of any city programs, school programs or emergency requirements. In the event a field
closure, permitted user groups will be notified in advance whenever possible and alternate field space
will be arranged if feasible.
CHANGES TO PERMITTED USE
Permitted user groups are responsible for adhering to their approved/permitted schedule(s). Any
cancellations and changes to permitted use must be communicated with the Parks & Recreation
Department so that field schedules can be maintained completely and accurately. Acceptable methods of
communication are emails or faxes to the designated staff field coordinator.
Unauthorized use of fields causes conflicts with routine maintenance and field use schedules and poses
challenges in communicating quickly in the event of unexpected problems or field closures.
Unscheduled/unapproved usage of a field or facility is grounds for revocation of a permit.
FIELD USE FEES
An $82 non-refundable application fee is due at the time that application is submitted. This non-refundable fee
is applied to the total rental fee. Please see field use fees below. Minimum field rental is for 2 hours. Checks
are payable to “City of Healdsburg Parks and Recreation Department.”
Fee Description
Fees
Date Due
Comments
$300
With application
$45/hr.
5 days prior to use
$70/hr. daytime
5 days prior to use
with use of lights
$90/hr. nighttime
5 days prior to use
$22/player per
sport
Tournaments
Tournaments and/or events scheduled prior to, or beyond, normal permitted league requires a separate
application and permit. Fees for special events and tournaments will be assessed at hourly rate.
Time for warm-ups and all pre and post-game activities must be included in requested and permitted
reservation. Field set-up will be provided at Recreation Park for permitted groups reserving this facility
for athletic use with the exception of those groups paying the Youth League fee.
APPLICATION FOR ATHLETIC FIELD USE - 2014
This is an application only, not a permit
th
• Applications will be accepted beginning November 15 for the following calendar year and no less than
two weeks (14) days prior to first field date requested.
• The purpose of this application is to provide information about your activity. The Field Use Permit will be
based on the information you provide. If any information on this application changes, or a new
component is added, you must notify the department immediately.
• Please attach additional information as needed, or requested by the department, to complete the
application process. This may include, but is not limited to, league schedules, team rosters, etc.
• Only complete applications will be accepted.
Requests for field rentals will be considered, and permits for field use issued, as outlined in the Athletic Field Use
Policy. The Authorized Organization Representative identified on the application will be contacted within 3
business days to acknowledge receipt of, and status of application in the permit process.
REQUIRED FOR COMPLETE APPLICATION
 FEES
A $82 non-refundable application fee is due at the time that application is submitted. Please see field
use fees below. Minimum field rental is for 2 hours. Please make checks payable to “City of Healdsburg
Parks and Recreation Department.”
Fee Description
Fees
Date Due
Comments
$300
With application
$45/hr.
5 days prior to use
$70/hr. daytime
5 days prior to use
with use of lights
$90/hr. nighttime
5 days prior to use
$22/player per sport
Tournaments
Tournaments and/or events scheduled prior to, or beyond, normal permitted league requires a separate application
and permit. Fees for special events and tournaments will be assessed at hourly rate.
Time for warm-ups and all pre and post-game activities must be included in requested and permitted reservation.
Field set-up will be provided at Recreation Park for permitted groups reserving this facility for athletic use
with the exception of those groups paying the Youth League fee.
 INSURANCE The City of Healdsburg requires a Certificate of Liability Insurance with an Endorsement naming
the City of Healdsburg as additional insured. The coverage must be a minimum $2 million per occurrence. The
endorsement must name: The City of Healdsburg, its officers, officials, caretakers, employees and volunteers as
additional insured. Applicants may obtain required insurance through their own provider, or it may be
purchased through the City. Minimum insurance requirements and examples of required language can be
provided for reference. The City belongs to the Redwood Empire Municipal Insurance Fund (REMIF), a selfinsured public entity. Procedures and insurance requirements are administered by this membership fund with
other member and associate member municipalities.
 COMPLETED & SIGNED APPLICATION
 INITIALED FIELD USE RULES & CONDITIONS OF USE
APPLICATION FOR ATHLETIC FIELD USE
ORGANIZATION:________________________________________________
Date:___________________
Address:____________________________
City:_____________________
Zip code:_____________
Phone:____________________________
Fax:____________________
Email:___________________
Website:____________________________________________________
Authorized Organization Representative Contact Information:





Name:_____________________________
Position in Organization:_______________________________
Address:___________________________
City:____________________
Zip code:________________
Primary Phone:______________________
Alt. Phone:_______________
Email:___________________
FIELD(S)
Recreation Park
Badger Park
Barbieri Park
Gibbs Park
Other:
REQUESTED
 Community Center
 HBG High School
 Hbg Junior High School
 HBG Elementary School
 Fitch Mountain Elementary





Field (s) Requested
Day (s) of
week
Start Date
End Date
Start
Time
End Time
Example:
Recreation Park
M, W, TH
4/1/13
7/27/13
5:00pm
8:00pm
SPORT
Soccer
Baseball
Softball
Football
Other:
INTENDED FIELD USE
Practice
Game
Tournament
Other:
For Office Use Only
Notes
Approved
Please use additional sheet if needed or attach desired schedule to application.
Do you/the organization plan to sell any food or merchandise at your event(s)?  Yes  No
If yes, please describe:
_____________________________________________________________________________________________
HOLD HARMLESS AGREEMENT
I hereby certify that I am an authorized representative of the named applicant organization (Organization) and that I have read
the Field Use Guidelines & Conditions of Use and agree to abide by all conditions stated therein.
I certify that the Organization hereby agrees to hold the City of Healdsburg, its City Council and Commission, the Healdsburg
Unified School District, the individual members thereof, and all the officers, agents, and employees free and harmless from any
loss, damage, liability, cost or expense that may arise during or be caused in any way by such use or occupancy of the City of
Healdsburg or Healdsburg Unified School District athletic field(s).
I further certify the Organization will assume responsibility for any damages sustained to the facilities or equipment, accruing
through occupancy or use of said field by the applicant organization and their members. Any lost equipment or damages
sustained to the above shall be compensated within seven days or time limit set by the City of Healdsburg Parks & Recreation
Department.
I also understand that the approved Permit for Use is granted with the understanding that the any cancellation or changes in
scheduling desired by the Organization must be communicated as described in the Field Use Guidelines and must be approved by
the City of Healdsburg Parks & Recreation Department.
Signature: ________________________________________________________
Organization: ______________________________________________________
Date:
_______________
Fee
FIELD USE RULES & CONDITIONS OF USE
Please initial each item indicating you have read and understand each rule and/or condition of use.
A copy of these conditions will be made available as part of the issue permit for use
1. _____ No alcohol or tobacco products or glass containers are allowed on City of Healdsburg (COH) or
Healdsburg Unified School District (HUSD) fields or in COH or HUSD parks and facilities.
2. _____ Dogs must be on a leash at all times with the exception of Recreation Park where no dogs are allowed
at any time. Owners are responsible for cleaning up after their pet.
3. _____ The use of detergents, fertilizers, fuels or other materials to burn boundary lines or markings on turf
is strictly forbidden.
4. _____ Equipment use is not included in field permit without prior written agreement.
5. _____ Prior written agreement is required for:
a.
______ Driving vehicles on field turf
b.
______ Installation of goals, barriers or fences
c.
______ Alterations or additions to athletic fields
6. _____ The Community Services Director or designee, and/or the School Superintendent or designee, reserve
the right to close fields at any time, for needed maintenance and repairs, or for any other purpose
deemed necessary due to inclement weather, unsafe field conditions or to comply with the
demands of any city programs, school programs or emergency requirements.
7. _____ Requests for cancellations, changes and/or additions to permitted use must be made in writing
following the procedure on the issued permit of use. Approval of request for change or addition
must be received prior to occupying field.
8. _____ A permit to use a field may not be assigned or transferred to any other group or individual.
9. _____ The Community Services Director or designee, and/or the School Superintendent or designee,
reserves the right to review, approve or deny applications and/or to modify these conditions of use.
10._____ These rules and those in the Athletic Field Use Guidelines must be conveyed to and understood by all
members, players, volunteers and staff of user organization. Failure to comply with these rules by
any member, player, volunteer or staff person of the organization may be cause for revocation of
use permit.
Please turn in completed application with fees, insurance & initialed conditions of use to:
City of Healdsburg Parks & Recreation Department
1557 Healdsburg Ave. Healdsburg, CA 95448
(707) 431-3301 - Email: parksandrec@ci.healdsburg.ca.us
www.healdsburgparksandrec.org
U:\community services\CS Shared Files\FIELDS\2015\Athletic Field Use Guidelines Application - Fees updated 03-03-15.doc
Badger Park
Recreation Park
Volleyball
Soccer
City of Healdsburg - Youth
Soccer practices and games for
boys and girls U12 & U10
leagues
Football
Healdsburg Bulldogs Healdsburg Bulldogs - Games,
Practice, accommodating three accommodating five football and
football teams and cheerleaders cheer teams.
Healdsburg High School Varsity and Junior Varsity
Football Games
Baseball
Soccer games, boys and girls
U6, U8, U10 and U12 leagues
Healdsburg High School boys
and girls Varsity and Junior
Varsity Soccer games
Healdsburg Little League Games and tournaments
Healdsburg Prune Packers Games and camp
Baseball games
Redwood Empire Baseball
League - Games
Healdsburg High School Gyms
Fitch Mountain Elementary
& Fields
Barbieri Park
Healdsburg High School City of Healdsburg - Youth
Varsity and Junior Varsity games Soccer practices and games for
boys and girls U6 & U8 leagues
and practice
Healdsburg Junior High
School - Boys and girls games
and practices
Soccer practices and games for Soccer practices for boys and
boys and girls U6, U8, U12
girls U6 & U8 leagues
leagues
Healdsburg High School Varsity and Junior Varsity games
and practice
Healdsburg Bulldogs Practice, accommodating three
football teams
Healdsburg Bulldogs Practice, accommodating three
football teams
football clinics
Healdsburg Little League Practices, games, tournaments
Baseball practice
Wrestling
Healdsburg High School Games and practice
Basketball
Healdsburg High School Boys and girls Varsity and Junior
Varsity games and practice
City of Healdsburg - Adult
Basketball drop-in program
Tennis
and practice
Swimming
Healdsburg High School Varsity and Junior Varsity meets
and practice
swim lessons, open swim, lap
swim, pool rentals
1
Healdsburg Community
Center
and practices
softball games and practices
Softball games
Golf
School
and practice
Softball
Bocce
Healdsburg Elementary
School
Rookie Ball Program
Crusher Academy - Practices
Healdsburg Little League Practices, games, tournaments
Baseball Summer Camp
Giorgi Park
Tayman Park
Wonder League - Games
Rookie Ball Program
Softball games
and practices City of
Healdsburg - Youth clinics
City of Healdsburg - Youth and
adult lessons
City of Healdsburg
Healdsburg High School Teams meet for practice
AGENDA ITEM:
7.c. Community Services Budget Overview
MEETING DATE:
September 9, 2015
PREPARED BY:
BACKGROUND:
In August, The Parks and Recreation Commission requested that staff provide an overview of the
Community Services budget.
The City’s budget cycle is July 1 – June 30. Starting early in the calendar year, the City begins assembling
the following year’s budget. City Council typically holds workshops on the budget beginning in May, and
the budget is formally adopted in June.
The City’s budget contains a General Fund budget that covers basic services like Administration,
Finance, Public Works, Planning, and Public Safety. There are also a number of budgets for other
enterprise operations like Electric and Community Services. I’ve included the City’s budget overview
document.
The FY15-16 Community Services is attached. Our budget identifies 5,108,810 in revenue, and
5,274,544 in expenditures. In addition to day-to-day operations, there are a number of project specific
line items that are included in the budget:
• $1,527,405 in revenue and expenditures for the Cerri Site Adaptive Reuse Project
• $196,837 in expenditures for internal services like vehicles, information technology, and building
maintenance
• $151,100 to fund work LandPaths work at Fitch Mountain and Healdsburg Ridge open spaces
• $150,000 for the Fitch Mountain Open Space management plan
• $436,474 for City administrative overhead (Administration, Finance, etc.)
Community Services and Finance staffs are working on a financial breakdown by service area for the
TOT brochure. While we won’t have the TOT brochure complete by your September 9 meeting, we
should be able to provide a service area breakdown at the meeting.
Informational only.
ATTACHMENTS:
• City Budget Brochure
• Community Services Budget
AGENDA ITEM:
7.c. Community Center Improvement Funding Options
MEETING DATE:
September 9, 2015
PREPARED BY:
BACKGROUND:
The Parks and Recreation Commission has indicated a strong interest in moving forward discussions
around potential improvements at the Community Center. In response, staff has incorporated a
proposed project timeline into the 2015-2020 Community Services Work Plan for the Community
Center improvements.
At this point, there appear to be major phases in the improvement process:
Phase 1, HVAC and Roofing Replacement: This work is underway and addresses failing HVAC
equipment and needed roof repairs. The work also includes remodeling the elementary school age
designed restrooms so they are more suitable for public use.
Phase 2, Customer Experience and Safety Enhancements: This work would address operational and
safety issues related to the concrete areas that have shifted due to the overgrown trees, repair and
replacement of deteriorating siding material, lighting modifications, and exterior repainting. Additional
work would include an evaluation of office space and installation of WiFi for staff and guests. City
Council has awarded a contract for the design and cost estimating for this work.
Phase 3, Community Center Vision Implementation: This work implements the vision that was an
outcome of the Community Needs Assessment. One of the major outcomes of the vision includes
installation of a multi-purpose artificial turf area on the south side of the building that would replace
the existing grass fields and some of the asphalt slab. The City will be issuing a Request for
Qualifications (RFQ) for schematic design and cost estimates for this work this fall.
As we look at future improvements, funding will need to be secured to move these improvements
forward. Department staff met with Finance staff to brainstorm different funding options. This activity
involved identifying all the different potential funding options that could be considered regardless of
feasibility. The following is this list:
•
•
•
•
•
•
•
•
•
•
•
•
•
Community Services fund balance
Ballot Measure for Bonding (increase in TOT percentage; sales tax, etc.)
Bonding with other revenue sources (e.g. existing or increasing TOT revenue, revenue, )
Corporate sponsorship (naming rights)
Individual sponsorship (naming rights)
Bequests
Sale of real estate
Foundations
Grants
Donations
General fund
Development agreements
Park Fees
Staff will present an overview of this information at your September 9 meeting.
Informational only.
ATTACHMENTS:
2015-2020 Community Services Work Plan
Revised 8/24/15
Project
Number
15-1
15-2
15-3
Project Name
Water Conservation
Originating Source
State Mandate
STAFF LEAD(S)
Jaime Licea
Deliverables
Continue the implementation and monitoring of water
reduction strategies for parks and recreation facilities
Implement Cerri Site Adaptive Reuse design and
construction
15-5
15-6
Jan - June
2016
July - Dec
2016
Jan - June
2017
July - Dec
2017
Jan - June
2018
July - Dec
2018
Jan - June
2019
July - Dec
2019
Ongoing
Schematic
Design
Design
Review
Develop
Construction
Documents;
Construction Construction
Bidding;
Construction
Begins
Cerri Site Adaptive Reuse
Community, City
Counciil
Mark Themig
TOT
City Council, Parks
and Recreation
Commission, City
Manager
Finalize TOT
Mark Themig, Josie
brochure;
Informationa Informationa Informationa Informationa Informationa Informationa Informationa Informationa
Gay, Katie
Develop Transit Occupancy Tax public outreach campaign put together
l Campaign l Campaign l Campaign l Campaign l Campaign l Campaign l Campaign l Campaign
campaign
Gauntlett
plan
Phase 1: HVAC and Roofing Replacement
15-4
July - Dec
2015
Community Center
Improvements
Fitch Mountain Management
Plan
Parks and Open Space Plan
Update
Community, City
Council, Parks and
Recreation
Commission
Open Space District
Mark Themig
Jaime Licea, Mark
Themig
Construction
Design
Phase 2: Customer Experience and Safety Enhancements Enhancemen Construction Construction
ts
Phast 3: Community Center Vision Implementation
Develop longterm funding
plan
Develop and implement comprehensive management
plan for Fitch Mountain
Engage
conslutant
for project
Inventory of existing facilities, amenities, significant trees
and landscaping in GIS database
Demographic projections
Updated Park and Open Space Plan
Villa Site component that creates a long-term vision for
the Villa site that integrates Villa Chanticleer’s exterior
uses, Fitch Mountain Open Space Preserve access, and
the Dog Park
Parks and Recreation
Golf Course component that creates a long-term vision
Department Team
Commission, City
for the course and its role within the system as a privateManager
sector enterprise
An Operations Plan that incorporates an asset inventory,
operational cost projections, and an asset replacement
plan
Capital investment plan and funding strategies
Accessibility Evaluation
Plan for program implementation, growth, and cessation
Develop
work plan
and engage
consultant
Finalize
funding for
improvemen
ts
Finalize
Develop
Develop
funding for
Improvemen Improvemen Construction Construction
improvemen
t Plans
t Plans
ts
Finish Plan
and
Implement
Take
Develop Plan Implement improvemen
Ownership
Improvemen ts
ts
TBD
Manage
Manage
Manage
Manage
Revised 8/24/15
Project
Number
Project Name
Originating Source
STAFF LEAD(S)
Deliverables
Access Healdsburg,
City Manager
Work with Access Healdsburg to assess Access
Mark Themig,
Healdsburg and the Media Center’s operations and
Access Healdsburg
develop a long-term improvement plan
15-8
Field Use Guidelines, Fees, and
Scheduling
Staff, (Others?)
Jaime Licea, Mark
Themig
Review and revise park and field use fees and use
guidelines
15-9
School District Facility Use
Agreement
Staff
Jaime Licea, Katie
Gauntlett, Mark
Themig
Work with the School District to update and execute the
Shared Facility Use Agreement and Implement/Update
the Pool Use Agreement
15-10
Senior Transportation
Senior Advisory
Commission, Senior
Citizen Survey
Elizabeth Haskell,
Heather Ippoliti
Work with the Transportation Advisory Commission and
the Senior Advisory Commission to assess Senior
transportation issues and opportunities
Jaime Licea, Mark
Themig
15-7
Access Healdsburg
Complete transfer of open space property, implement
management plan
July - Dec
2015
Meet with
District,
Identify
issues
Meet with
District,
identify
issues,
develop
options
July - Dec
2017
Jan - June
2018
July - Dec
2018
Jan - June
2019
July - Dec
2019
Revise
policies and
implement
Implement
Work with
OSD and
Land Paths
Complete
on Transfer
Transfer
Documents
and
Agreements
Plan and
construct
Open Space District
15-12
Skate Park enhancements
Skate Park Committee Jaime Licea
Installation of picnic tables, shade structure, grind rail
15-13
Dog Park improvements
Dog Park Committee,
Jaime Licea
City Council
Gate closure hardware, tree removal, water fountain
improvements
15-14
Foss Creek Pathway opening
celebration
City Manager, City
Council
15-15
Community Sign in Plaza
City Council
15-16
Infield turf Replacement at
Recreation Park
Little League, Parks
and Recreation
Commission,
Community
15-17
Funding Resources for
Community Services
Develop additional options to supplement long-term
Parks and Recreation
Department Team
funding of CS (e.g. foundations)
Commission
15-18
Park System Tour
Parks and Recreation Jaime Licea, Mark
Commission
Themig
Organize and develop a system-wide park tour
Plan and
conduct
15-19
Saggio Hills Development
City
Engage in the development process for Saggio Hills.
Implement park improvements.
TBD
Mark Themig
Jan - June
2017
Implement
TBD
Healdsburg Ridge Open Space
Mark Themig,
Jaime Licea
July - Dec
2016
TBD
15-11
Elizabeth Haskell,
Heather Ippoliti,
Mark Themig
Mark Themig,
Jaime Licea
Jan - June
2016
Manage
Manage
Manage
Manage
Manage
TBD
TBD
TBD
TBD
TBD
Plan and
construct
Done!
Develop and install sign for City information in Plaza
Plan and
install
Replace infield turf at Recreation Park. (Project also
includes replacement at HES.)
Plan and
construct
TBD
Manage
Manage
Revised 8/24/15
Project
Number
15-20
15-21
Project Name
Russian River Access at Badger
Park
Senior Center Vision
Originating Source
STAFF LEAD(S)
Parks and Recreation Jaime Licea, Mark
Commission
Themig
Staff, Senior Advisory
Committee
Deliverables
July - Dec
2015
Conduct an assessment for river access. Develop plan and
implement if deemed feasible.
Jan - June
2016
July - Dec
2016
Jan - June
2017
July - Dec
2017
Jan - June
2018
July - Dec
2018
Jan - June
2019
July - Dec
2019
Assessment Implement
− Expand programs and reintroduce trips (possibly
partnering with Windsor); determine whether SC is a
service provider or program provider
Lea Black,
− Engage Latino Seniors
Elizabeth Haskell − Engage new/active Seniors
TBD
− Work with TAC to explore volunteer transit services
15-22
Recreation Programs
Staff
Katie Gauntlett
15-23
Community Outreach,
Engagement, and Integration
Community, Staff
Mark Themig
− Support City Facilities in Measure V improvements for
Senior Center
− Use and future of Endowment Fund
Monitor and adjust program offering based on demand,
Ongoing
demographics, trends, etc.
Better integration into diversity of community
Identify
issues and
Opportunitie
s/Develop
Plan
Identify
Issues/Devel
op Plan
15-24
Swim Center/Aquatics Program
Staff, Community
Katie Gauntlett,
Mark Themig
15-25
Seasonal and Part Time
Employees
Staff
Department Team, Review, revise, and track part-time employment rules,
regulations, and compliance
City HR
15-26
Soccer Program
Community, Staff
Katie Gauntlett,
Mark Themig
15-27
Community Center WiFI
Staff, Users
TBD
15-28
Security Upgrades
Staff
TBD
15-29
Affiliation Agreements
Staff
TBD
Plan
Plan and implement WiFi access (network vs public?)
Plan and implement the use of video and lock security at
Plan
HCC and Senior Center
Develop affiliation agreements with all major user groups
to define relationship and expectations between City and
User Group
Meg Lawrence
Conduct an audit of existing lighting systems used
through parks, facilities, and trails. Develop plans for
upgrading
All/Josie Gay
Develop and Implement communications strategy for CS
that addresses web, social media, print media, signage,
etc.
15-30
15-31
Lighting System Upgrades
Communications Strategy
Staff
Staff
Determine future direction of Aquatics Program and
School/City Relationship
Develop plan
Determine future direction of the soccer program and reestablishment of an association
Conduct
Assesment
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Develop/Imp
Ongoing
lement Plan
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Develop/Imp
Ongoing
lement Plan
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Develop/Imp
Ongoing
lement Plan
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Meet with
Soccer
Community
Develop Plan
Implement
Implement
Develop
Finalize and
Draft
Adopt
Agreements
Develop Plan Implement Implement Implement Implement
and Funding improvemen improvemen improvemen improvemen
ts
ts
ts
ts
Options
Develop and
Implement Ongoing
Strategy
Revised 8/24/15
Project
Number
Project Name
Originating Source
STAFF LEAD(S)
Summary Focus Areas
Park and Open Space Master Plan Update
Capital Investement Plan and System Improvements
Community Center Improvements
Saggio Hills Development
Cerri Site Adaptive Reuse
Communications, Outreach, and Community Integration
Park Maintenace Plan
Water Conservation
Swim Center and Aquatics Program
Senior Center Vision
Field Use, Scheduling, and Joint Use Agreement
Fitch Mountain Management Plan, Development and Operations
Healdsburg Ridge Property Transfer and Operations
Deliverables
July - Dec
2015
Jan - June
2016
July - Dec
2016
Jan - June
2017
July - Dec
2017
Jan - June
2018
July - Dec
2018
Jan - June
2019
July - Dec
2019

CITY OF HEALDSBURG PARKS AND RECREATION COMMISSION

Transcription

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