request for information

REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
TITLE:
Arizona State Parks Contact Point Third Party Marina Development
BY:
ARIZONA STATE PARKS
ATTENTION:
Interested Parties
ONE TIME SCHUDLED SITE VISIT AND LOCATION OF PARK:
Water Safety Center Building at Contact Point at Lake Havasu City, AZ
1801 Hwy 95
Lake Havasu City, Arizona 86403
GPS Coordinates: Latitude: 34°26'58.32"N Longitude: 114°19'12.11"W
Phone: Regional Manager John Guthrie (602) 620-5825
Date: January 22, 2014
Time: 11:00 A.M.
INQUIRES:
ATTENTION: Interested parties
Margie R Silva
SUBMIT RESPONSE TO:
msilva@azstateparks.gov
Via email to: msilva@azstateparks.gov
(602) 542-6937
Arizona State Parks
1300 W. Washington
Phoenix, AZ. 85007
ISSUED: December 12, 2014
RESPONSES DUE:
RFI shall be submitted by February 13, 2014 at 3:00 P.M.
MST.
I. GENERAL INFORMATION:
In accordance with ARS§ 41-2555 Arizona State Parks (ASP), hereby gives notice via this Request for
Information (RFI), of our desire to receive responses, feedback, suggestions and comments regarding the
items set forth herein. In accordance with R2-7-G301, responses to an RFI are not offers and cannot be
accepted to form a binding contract. Respondents are solely responsible for expenses asscociated with
responding to this RFI. ASP is under no obligation to the respondents to the RFI in so far as the next
steps to this process are concerned.
1
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
II. INSTRUCTIONS/SUBMITTALS:
Any material submitted by the respondent they considered to be proprietary or confidential shall be clearly
mark as such and provided as a separate section in your response. In response to such request, the State
will make reasonable efforts to maintain the confidentiality of these materials to the extent permissible by
law. However, should the State be required to release these materials, the State will provide the
respondent reasonable notice in advance of doing so in order to allow the respondent time to take any
action to prevent these materials from being released.
Respondents should, at a minimum, address those items listed in the “Scope of Work Section” of the RFI
and be in the same relative order as the information is listed for consistency and continuity of the
information received. Responses should be as comprehensive, detailed and concise as possbile. Any
additional information provided supplementary to what is stated in the RFI should be identified in your
response following those items requested herein.
Responses shall be in eletronic copy. The eletronic copy should be in a common format, e.g., PDF, DOC,
XLS, PPT, RTF, etc. The State may contact respondents to clarify any portions of their submissin. The
State may request a presentation / demonstration in addition to the information delivered in the response.
ASP is requesting that all responses be mailed to:
Arizona State Parks
Attn: Margie R Silva
1300 W. Washington
Phoenix, AZ 85007
No later than Febuary 13, 2015, 3:00 P.M. MST.
Please no emails
QUESTIONS: Inquiries regarding the RFI should be submitted by email to Margie R Silva at
msilva@azstateparks.gov. All questions must be submitted NO LATER THAN Feburary 06, 2015, 3:00
P.M. MST. Again, please no phone questions. (Also Arizona State Park on site staff are not
allowed to answer questions)
III. PURPOSE:
The purpose of this RFI is to determine the market interest in and capabilities of developing and managing
a marina complex on a parcel of land identified as “Contact Point”. This parcel is managed on behalf of the
BLM by ASP under the Recreation and Public Purpose Act (R&PP) in Lake Havasu City, Arizona. Based
upon responses to the RFI, ASP will determine if there is support for proceeding with future development
on the site and may then issue a Request for Proposal (RFP) for a developer and operator. Responses to
this RFI may influence the Scope of Work within a future RFP.
2
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
SCOPE OF WORK:
1. INTRODUCTION
ASP protects and preserves 30 State Parks and Natural Areas. The agency also includes the State
Trails Program, outdoor-related Grants Program, the State Historic Preservation Office, as well as the
Off – Highway Vehicle Program, and more. ASP provides over 1,400 camping and RV sites
throughout the parks and manages 8 of the top 25 most visited natural attractions in Arizona. The
mission of ASP is to:
•
Managing and conserving Arizona’s natural, cultural and recreational resources for the benefit of the
people, both in our Parks and through our Partners.
2. SUMMARY OF THE PROJECT AND PROCESS TO DATE:
ASP currently operates Lake Havasu State Park under a Bureau of Land Management Recreation and
Public Purpose (R&PP) patent.
Due south of this park are additional parcels of BLM R&PP land under lease and patent to ASP
identified as “Contact Point”. Presently the only development on this site includes a road system
supporting the Water Safety Center.
ASP has worked with the Bureau of Land Management to secure state park and third party
development rights under their R&PP patent/lease for these parcels. Currently ASP is undertaking
planning and development for these parcels. As part of their planning process, ASP desires to
understand the market’s interest in and capabilities for developing a marina complex on one of the
development parcels.
3. INFORMATION TO BE INCLUDED IN RESPONSE TO THIS RFI
Entities submitting a proposed response to this RFI should submit the following information:
1. Entity: Name and description of the entity submitting the RFI.
2. Entity Contact Information: Name, mailing address, telephone number and email address of the
entity’s primary contact.
3. Experience: Identify the following elements of your experience with Marina operations.
a. Provide a listing of all marinas developed and managed over the last ten years. If none, please
state N/A.
3
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina
Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
b. For up to five marinas developed and managed provide the following:
i. Name of marina
ii. Location of marina
iii. Size and scope of marina facilities. Please include the number of slips and slip inventory by
size, as well as a listing of all other marina facilities.
iv. Cost of total marina development.
v. Capital structure (equity, debt, mezzanine)
vi. Date of development
vii. 2013 Gross Revenue by department of marina operation.
viii. Identification of ownership structure (private or public/private partnership)
ix. If public/private partnership
1. Name of public sector partner.
2. Structure of relationship with public sector partner (e.g. lease, concession contract,
management contract, etc.).
3. Term of relationship with public sector partner (e.g. # of base years and renewal
options).
c. Provide a listing of all marinas managed but not developed over the last ten years. If none,
please state N/A.
d. For up to five marinas managed but not developed provide the following:
i. Location of Marina
ii. Size and scope of marina facilities. Please include the number of slips and slip inventory by
size, as well as a listing of all other marina facilities.
iii. 2013 Gross Revenue by department of marina operation.
iv. Identification of management partner (private or public/private partnership)
v. If public/private management contract
1. Name of public sector partner.
2. Management fee structure.
3. Term of relationship with public sector partner (e.g. # of base years and renewal
options).
4. Proposed Development Concepts:
Identify the scope and scale of facilities ASP should consider evaluating for this site.
5. Proposed Requirements from ASP:
Identify the minimum requirements in regards to infrastructure developments that would be
necessary to attract your interest in this project (e.g. road, utility, parking, etc.).
6. Other Issues: ASP is interested in understanding other issues that ASP should consider as part
of this process. Please provide any comments/guidance you believe would be useful to ASP
regarding this process and opportunity.
4
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
7. MARKET AREA OVERVIEW
Location of Opportunity
Provided in the following exhibits is the location of the Contact Point proposed development and Lake
Havasu State Park in relation to Lake Havasu City and the greater Arizona and California market areas.
5
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
8. The following map outlines the location of the Contact Point parcel in relation to Lake Havasu
State Park.
Lake
Havasu
State
Park
Contact Point Parcels
6
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
9.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
Current Inventory of Facilities at Lake Havasu State Park
Visitor Center/Contact Station;
Boat Rental and Convenience Store (Concession Operation);
Day use area;
Group Day Use Area;
Picnic Areas/Shelters;
Swimming Beach Area;
Hiking Trails;
Fishing Area and Fish Cleaning Stations;
Parking: 800 total spaces
a. Lot 1: 232 parking spaces
b. Lot 2: 260 parking spaces
c. Oversize Parking Lot: 108
d. Lot 4: 125 Parking spaces
e. Lot 4 Event Area: 75 Parking Space
10. Boat Launches: 3 total launches
a. 6 Launch ramp lanes Lot 2 South Ramp
b. 6 Launch ramp lanes Lot 2 North Ramp
c. 6 Launch ramp lanes at Lot 1 PWC Ramp
11. Camping:
a. 46 Electric
b. 80 Overflow Campsites – Non electric
c. Dump Station
12. Support Facilities:
a. 4 Restroom Buildings
b. 2 Restroom Shower Buildings 13. New Facilities Planned at Lake Havasu State Park
o Spring 2015
1. 75 Parking Spaces
2. 8 lane boat launch
3. Support Facilities: Restroom building;
o Fall 2015
1. 1 Restroom Building and 1 Restroom Building with Concession store, total of 2
2. 2 Restroom/Shower Building
7
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks
Contact Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
14. Operating Characteristics of Lake Havasu State Park
The following is an overview of the operating characteristics of the Lake Havasu State Park, the State
Park most proximate to the proposed development.
Visitation
Total
Camping
Day Use
Annual Day Use Pass
Camping
# of Sites
Total Occupied Sites
Occupancy
2011
328,699
37,739
167,729
123,231
2012
351,135
37,763
182,217
131,155
2013
370,881
33909
206,988
129,984
47
5,161
36%
47
7,907
46%
47
5,996
35%
15. Current Lake Havasu Marina Supply
There are currently numerous existing providers of marina operations within the Lake Havasu area. These
properties include marina only facilities as well as resort developments which include marina slips.
Combined, there are an estimated 2,020 marina slips between these providers. Provide below is a listing
of the facilities which include marina slips and their availability status to the public.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Beachcomber Resort (22). Patrons Only.
Black Meadow Landing (123) Available to Rental Patrons
Crazy Horse Resort (55) Patrons Only
Havasu Springs Resort (355) 75 available for Public Use
Havasu Landing Resort and Casino (150) Open to Public
Islander RV Resort (24) Patrons Only
Lake Havasu Marina (1,000) Open to Public
London Bridge Resort (26) Open to Public
Nautical Inn (60) Patrons Only
Pirates Cove (100) Open to Public
Sandpoint Resort (105) Open to Public
8
REQUEST FOR INFORMATION
SOLICITATION NO.: PR15-0242
®
Arizona State Parks for Concessionaire at Contact
Point Third Party Marina Development
Arizona State Parks
Procurement Services
1300 W Washington
Phoenix, AZ 85007
Margie Silva
Phone: (602) 542-6937
Fax: (602) 542-4180
Sr. Procurement Specialist
16. PROPOSED DEVELOMENT MAPS
ASP has undertaken preliminary development scoping on the parcels under consideration. The map
below illustrates the proposed high level concept plan for the sites. The plan for the site has been
developed based upon a phased funding approach and is contingent on future funding. The proposed
parcel for thrid party marina development is identified as Parcel III.
17. AZ STATE PARK BACKGROUND AND HISTORY:
Arizona State Park (See www.azstateparks.com)
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