annual report 2014 - Port Moody Arts Centre
Transcription
annual report 2014 - Port Moody Arts Centre
Port Moody Arts Centre ANNUAL REPORT 2014 pomoarts.ca TABLE OF CONTENTS Board of Directors....................................................................................... 3 REPORTS: President’s Report....................................................................................... 4 Interim Operations Manager . .................................................................. 5 Planning Committee................................................................................... 6 2014 Events.................................................................................................. 7 Fund Development Committee................................................................ 8 2014 Donors................................................................................................. 10 Gallery Committee...................................................................................... 13 Programing Committee............................................................................. 15 Community Outreach................................................................................. 17 Finance Committee..................................................................................... 18 Financial Statements.................................................................................. 19 2015 Budget & 2016 Projections.............................................................. 26 2 pomoarts.ca BOARD OF DIRECTORS President Ann Kitching Vice-President Keena Hicken-Gaberria Secretary Claire Lawrence Treasurer Keena Hicken-Gaberria Directors-at-Large David Bassett Beverly Bakka Yolanda Broderick Cori Caulfield (resigned) Del Holbrook Jillian Hull (resigned) Rose Kapp Marianne LaRochelle Jacqui Mendes Gerald Moss Non Voting Board Members Gerry Nuttall, City Councillor to November 17, 2014 Devin Jain, Manager - Cultural Services Rick Glumac, City Councillor effective November 18, 2014 pomoarts.ca 3 PRESIDENT’S REPORT 2014 was a very exciting year for the Port Moody Arts Centre Society – so much hard work, energy and passion was given, by so many, so that Port Moody could have an Arts Centre that is becoming worthy of the title, City of the Arts. The most important event of the year was the completion and the official opening of the Centennial Appleyard House and Atrium in September. A formal and heartfelt “thank you” must be given to those who helped us create this new Arts Centre: The Honorable James Moore and the Federal Government, Linda Reimer and the Provincial Government, Mayor Clay and Council and the City of Port Moody, our major sponsors Canadian Pacific and Suncor Energy, many smaller sponsors both companies and individuals, members of the Society’s board and staff. Thank you and I hope you will all continue to support us by attending our events, seeing our exhibitions, taking courses and telling us what you would like us to do for the community. Amongst all the construction and renovations the year started with a sophisticated and successful dinner at the Westwood Plateau Golf Country Club to help us raise funds to pay for the expansion. I thank David Bassett and his committee for all their work. This was followed by Arts Fest organized by Valerie Simmons and her committee who recognized that our old format for the Festival of the Arts was not attracting our now different community. They tested out several new ideas which gave us some great ideas for the future of Arts Fest. Again thank you for a daring undertaking. In July we held Art in the Garden with nine gardens on show. There was an arts related activity in each of the gardens. We had been hoping that visitors would be able to enjoy both the gardens and the art in the July sunshine, but no, it poured with rain! However, many people visited the gardens and even more came to the tent event and silent auction at the Arts Centre. Afterwards we told ourselves that we do live on the West Coast and cannot have marvellous gardens without the rain. Thank you Rose Kapp and her committee. In September we had the Official Opening of the expanded Arts Centre, as mentioned, and the first gallery exhibition in our new and expanded space with a stunning exhibition “Bloom” by Katherine O’Regan and Robert Shiozaki and a group show by Vancouver Metal Arts. Our new gallery was filled with colour and texture and looked like a professional gallery. BC Uncorked: The Art of Food & Wine, in partnership with John Gerum of Westcoast Wine Education, was held at Heritage Woods Secondary School, while this gave us more space it is a pity to take activities away from the Arts Centre. This was followed by Girls Night Out another successful sold out event. Scotia Bank sponsored this event and their employees sold tickets and worked the event along with Arts Centre staff who organized the evening. A thank you to all of them. Finally in the run up to Christmas we had “Winter Treasures” in the gallery and encouraged the community to do their Christmas shopping there. We also tried to do a caroling evening hoping members would come and sing; unfortunately we did not have enough lead time to obtain live music to make the event a success. We will try again next year. A very full year, and I wish the Society every success in 2015. Respectfully submitted, Ann Kitching, President 4 pomoarts.ca INTERIM OPERATIONS MANAGER The growth of the Arts Centre over the last year has been amazing! We grew in size with the addition of the Centennial Appleyard House and Atrium and now enjoy the benefits of a large welcoming reception area with expanded space for classes and events. The growth in the number of classes, music lessons and member groups to the Arts Centre is quickly filling the space. We are already experiencing days when the Arts Centre is operating beyond capacity. In 2014 we had 28,000 visitors, which is an increase of 80 percent over last year. Truly remarkable numbers! We continually receive comments that the Arts Centre is a great place. People remark on the friendly front desk staff, the energy of the staff, the great instructors and variety of classes, and how the Arts Centre has transformed over the last year. What we have accomplished in over the past year is to the credit of a committed staff that continue to exceed expectations. They are: • • • • • • Janice Cotter – Gallery Coordinator Kelly Doyle – Fund Development Coordinator Pamela Gole – Communications and Events Coordinator Valerie Lau – Graphic Designer Sandra Niven – Program and Volunteer Coordinator Maria Centola, Sharon Kuehn, Michelle Kwee, Sabaah Moffedi, Kelly Vischer, Kelsey Wood - Customer Service Representatives We received funding in Spring 2014 for the Canada Summer Jobs and were able to employee Maria Centola and Michelle Kwee who assisted us with Programs, Gallery, Events and Communications. With continued increases in classes and music students we look forward to another great year. Respectfully submitted, Lois Sharpe, Interim Operations Manager PMAC Volunteer Fact Thank you to our volunteers! In 2014, more than 200 volunteers generously donated over 4000 hours to the Arts Centre. pomoarts.ca 5 PLANNING COMMITTEE The role of the Planning Committee is to undertake both short and long term planning priorities for the Arts Centre as identified in the annual strategic plan. 2014 was a busy year for the Planning Committee. Most significantly, the Committee Chairperson worked throughout the year with the City of Port Moody management and staff on the final stages of the Arts Centre Expansion Project. In addition, we received permission to proceed with interior renovations to the Old City Hall building as needed, with a contractor of our choice. The Planning Committee worked with the Executive Director to design and oversee the successful completion of the task. Other major activities for the Planning Committee in 2014 included consideration of the Arts and Culture portion of the Official Community Plan as it related to the Arts Centre interests. We also drafted an Events Management tool, along with the Events Committee, to rationalize the selection process and management of proposed special events. Suggestions for needed capital expenditures were identified for the Fundraising Committee and Events Committee to consider in their planning for 2015 and beyond. The Government of BC is revising the Societies Act and had issued a White Paper of the proposed Act for discussion and feedback. The Planning Committee Chairperson was designated to review the White Paper and bring to the Board’s attention relevant changes. This change provides an opportunity to renew the Port Moody Art Centre Society’s bylaws; a draft version was created and submitted to the Board for future discussion. Respectfully submitted, Gerry Moss, Chair PMAC Volunteer Fact Our volunteers participated in 20 local community events to promote the Arts Centre including the Fingerling Festival, Farmer’s Markets, Suncor Open House and more. 6 pomoarts.ca 2014 EVENTS The Arts Centre successfully delivered a variety of community and fundraising events in 2014. In addition, the Board formed an Events Committee to better evaluate the number and type of events that we will continue to offer. The committee's goal is to support events that fit the Arts Centre's mandate and have established criteria to fairly evaluate what we are offering. This criteria includes, but is not limited to, ensuring our events maximize community engagement, are innovative, offer a participatory element, include a clear arts focus, effectively use Arts Centre resources, and more. January Art4U Gala February Open House PoMo ArtsFest May BC Uncorked: The Art of Food & Wine July Youth ArtsFest Art in the Garden September Appleyard Grand Opening Open House October Girls Night Out December Girls Night @ PoMoArts Tri-City Potters Plate Auction Christmas Caroling Be sure to visit pomoarts.ca often for up to date information on our 2015 and 2016 events! pomoarts.ca 7 FUND DEVELOPMENT COMMITTEE 2014 was an exciting and eventful year as we prepared for the Grand Opening of the Centennial Appleyard House & Atrium, which took place on Saturday, September 6th. This event was well attended with more than 250 people from the community, as well as special guests including Minister James Moore, MLA Linda Reimer, Port Moody Mayor Mike Clay and Council. We were very pleased to have David Driscoll as our Master of Ceremonies for the official opening. David served as Mayor of Port Moody for four-terms from 1983 to 1993. He is a long-time Port Moody resident and a Legacy Donor of the Arts Centre. Many of our major donors for the Arts Centre Expansion Project were also in attendance. We were delighted to have our major Legacy Donors Mark Rickerby with Canadian Pacific, and April Maestas with Suncor Energy, address the crowd at this significant event. The Grand Opening was a true celebration with Arts Centre activities, live music, refreshments, as well as guided tours of the expanded facility. The Arts Centre Expansion Project took place from January 2013 to December 2014 with a target to raise $200,000 towards the Atrium Connector and Arts Centre renovations. We are proud to announce that we reached our goal by December 2014. Our heartfelt thanks go to our community for their generous support. Every single contribution is appreciated, from the $20 contributions in our donation box, to those attending our fundraising events, and to our generous Legacy Donors. To recognize major donors and raise funds to support the Arts Centre Expansion Project, we presented our first annual gala, the Art4U Gala in January of 2014. At the Art4U Gala, we showcased Arts Centre instructors, presented entertainment and hosted live and silent auctions. This fundraising event raised more than $25,500 towards the project. The Arts Centre Expansion Project has been an incredible journey for the Port Moody Arts Centre staff, Board of Directors, volunteers and community supporters. We sincerely thank everyone involved in making this legacy project a great success. In addition to our Funding Partners, Foundations, Legacy and Individual donors, we have received great support with in-kind donations from our business community including auction and raffle items, media support, catering, beverages, supplies and equipment. In 2014, we received more than $100,000 through in-kind donations. Now that we have completed the Arts Centre Expansion Project, our next major event is the Gala Performance on Thursday Nov. 12th. Local artist Kristian Alexandrov and a great selection of other musicians will provide a wonderfully entertaining evening while raising funds to support the Port Moody Art Centre’s Making it Work campaign. We thank all donors and look forward to your continued support. Respectfully submitted, David Bassett Vice President/Fund Development Committee Chair 8 pomoarts.ca THANK YOU TO OUR 2014 FUNDING PARTNERS, SPONSORS AND DONORS FOR THEIR GENEROUS SUPPORT Major Funding Partners – Arts Centre Expansion Project Government of Canada Department of Canadian Heritage City of Port Moody Grant Funding Partners Province of BC, Creative Spaces Grant Suncor Energy Foundation Port Moody Foundation Main Gallery Legacy Donor Canadian Pacific Exhibition Gallery Legacy Donor Suncor Energy Lifetime Friends Bruce & Shirley Campbell Mallow Family New Lifetime Members John Grasty Individual Donors Andrew Dannefell Bob Walker Cardella Holdings Ltd. Del Holbrook Driscoll Family Fund, Vancity Community Foundation Paul & Judy Thiel Port Moody Rock & Gem TD Canada Trust Studio Legacy Donors G & F Financial Group Foundation Pacific Coast Terminals Co. Ltd. A special thank you to the Tri-City Potters for donating more than 60 individual hand crafted plates which were on sale during the 2014 Winter Treasures Exhibition. We raised $1,540 from this fundraiser. 10 pomoarts.ca THANK YOU TO OUR 2014 EVENT FUNDING PARTNERS, EVENT SPONSORS AND EVENT IN-KIND DONORS FOR THEIR GENEROUS SUPPORT 2014 events included Art in the Garden Tour & Fair, ART4U Fundraising Gala, BC Uncorked, Girls Night Out, Arts Centre Open House, PoMo ArtsFest and Youth ArtsFest City of Port Moody Province of BC Government of Canada Department of Canadian Heritage Beachcomber Hot Tubs & Patio Coquitlam Bell Media; The Beat 94.5fm Christine Catering Company COBS Bread Suter Brook Colour Express Coquitlam Centre CTV Davids Tea Destiny Hair & Body Studio Eden West Fine Foods Catering Envision Financial Esposito Massage Garden Works G & F Financial Group JJ Bean Coffee KC London Nail Design LFT Group Live Happy Water Long & McQuade Musical Instruments Marketplace IGA Masala Junction Indian Cuisine Menchies Frozen Yogurt Nimbus Recording Studio Originals Café Mexicano Pajos Restaurant Panago Pizza Suter Brook Pasta Polo Port Moody Flowers Port Moody Liquor Store Prudential Sterling Realty Refresh Spa & Salon Richmond Go-Karts Scotiabank Port Moody Branch Shoppers Drug Mart Skoah Suter Brook Soko Tea House Spa Divine at the Inlet Showcase Pianos The Burrard Public House The Georgia Straight The Peak 102.7fm The Tri-City News The V3H.com Thrifty Foods Suter Brook Tom Lee Music Tri City Tasters Oil & Vinegars Vancity Suter Brook Branch Vivio Flower Gallery West Coast Shoji Door Ltd. Wild Roots BC - Food Truck Wine Xpert 2014 ART4U Gala Auction Donors & Event Sponsors Adrienne Peacock Agata Teodorowicz Ann Kitching Art Knapp Aurifex Jewellers BC Lions BC Ferries/Adventure Tours; in partnership with The Arthritis Society Best Buy Blackberry Artists Society Brockmann’s Chocolate Bruce Campbell Capilano Suspension Bridge Charlie’s Chocolate Factory Clean Choice Hand Wash & Detail Center Christian Soto; in partnership with The Arthritis Society Cummings Family Dan Severance Daryl Spencer Driscoll Family Duso’s Pasta Frank Mitchell Gerry Moss Gillian McMillan Harmonia Day Spa Ikea Coquitlam John Grasty, Prudential Sterling Realty Joye Designs Kiff Holland LFT Group Mark Anthony Mayor Mike Clay Michelle Masich Milestone’s Grill & Bar Mint Hair Lounge New Leaf Enterprises Onyx Steakhouse & Lounge Pasta Polo Pauline Doyle Peller Estates Winery Port Moody Fire Rescue Port Moody Liquor Store Port Moody Police Department Rose Kapp Shirley Campbell Shoppers Drug Mart Sol Maya Spa Divine at the Inlet Sylvia Hardy Taryn Tilgner The Tri-Cities Now The Vancouver Board of Trade Unique Gift Baskets Vivio Flower Gallery Vancouver Whitecaps FC Westwood Honda Westwood Plateau Golf & Country Club Wild Play Maple Ridge Wild Sweets pomoarts.ca 11 GALLERY COMMITTEE In January 2014, the Gallery Committee, under then Chair Hilary Letwin, welcomed Janice Cotter as Gallery Coordinator. Janice had to deal with construction issues during the expansion project and as a result of her energy and hard work, the Arts Centre received a refreshed Gallery with newly painted walls, removal of large furniture and doors and expanded display areas: the Appleyard Parlour displays Arts Centre instructors’ work, while the boardroom – renamed the Young Artists Gallery - features the work of Arts Centre students and emerging youth artists. Extra exhibition space means more art. We have been pleased to host hundreds of artists and thousands of their creative works through solo and group shows throughout 2014. A new feature added for 2014 was Creative Conversations, a lecture series of exhibiting artists. From January to December we hosted 11 regular exhibitions with the work of 218 artists and attendance of more than 1000 people at opening receptions. We started the year with our biannual Instructors show, followed by an open call exhibition, Twisted, the Port Moody Art Association Artist’s Choice, Maggie White, and our ceramics artist-in-residence, Otto Kamensek. Summer saw the 3D gallery closed as it was used as temporary office space during construction. Exhibits in the other spaces included Jeff Wilson, Lynne Fahnestalk, P. Thomas Wood, and Passionate Outdoor Painters. The Grand Opening in September featured a photograph exhibition that followed the history of the Appleyard House and the construction at the Arts Centre. Fall exhibits in the new space included a collaborative ceramic and photography show by Katherine O’Regan and Robert Shiozaki, the Vancouver Metal Arts and Art 4 Life, a new group exhibit of artwork meant for an audience of children and families, plus Joyelle Brandt’s Princess Monsters. These last two had participatory features and Art 4 Life had a special Sunday afternoon opening that was a great hit. Our first pop-up gallery exhibition at VanCity Suterbrook ran from October to the end of March 2015 featuring selected works by Jeff Wilson. Our final exhibition in 2014 was Winter Treasures, featuring craft and small artworks from more than 54 artists. Combined with the Blackberry Gift Shop’s expanded shop space, the Arts Centre became a shopping destination of one-of-a-kind items. During Winter Treasures, staff hosted Girls Night @ PoMoArts for an evening of pampering and holiday shopping. Overall, attendance for exhibition openings continues to grow and general gallery viewing is rising due to the quality and variety of exhibits. Submissions for exhibition proposals have increased due to our recognition in the artistic community and wider call-outs. Gallery sales more than doubled from $11,609 in 2013 to $23,607 in 2014, predicting an optimistic future. PMAC Volunteer Fact Respectfully submitted, Rose Kapp, Chair Gallery volunteers assisted with 11 exhibitions, 3 artist talks, and 2 special events for a total of 450 hours. Amazing! pomoarts.ca 13 PROGRAMING COMMITTEE Increased diversity in our arts and music programs in 2014 resulted not only in increased attendance, but also an increase in active involvement of various local artists groups. This remarkable turnaround is starting to make the Arts Centre as the “cultural hub” of the Tri-Cities. We offered more than 350 classes in 2014 with more than 1300 registrations. Lots of program options – something for everyone! We offered many new programs throughout the year, including: Seniors Theatre, Music Together, Sewing, Youth Mentorship Summer Program, Yoga and Art, Nail Art, and Felting. We held two open houses in 2014, the first around Family Day in February, and the other on September 26th to coincide with Culture Days. We had more than 500 visitors to the Arts Centre at the two events. The Arts Centre has a pool of incredibly talented and diverse faculty members. We hired four new instructors in 2014 to increase the variety of our program offerings: Lia Dvir (piano) and Danielle Cyr (voice), Nicole Smith (ceramics), and Mark Pytlos (oils). We held three all-instructors meetings in 2014. This continues to be a great opportunity for us to engage with all of the instructors, introduce new instructors, as well as to inform them of any changes and upcoming deadlines. This is also our opportunity to thank them for their continued support as we work together as a team. In touch with the community… The Arts Centre responded to a need of the community during the September teachers strike by quickly organizing art camps for children to attend, and introduced after-camp care for working parents. Group membership continued to grow with 14 member groups, including the Tri-City Potters, the Port Moody Arts Club, Shoreline Writers and the Writers Bloc Songwriting Group. Dedicated staff and volunteers… Program & Volunteer Coordinator, Sandra Niven, did an incredible job of promoting our programs. From participation in community events, developing relationships with new instructors, School District 43 and other key community members, and ensuring our brochures and posters were strategically placed throughout the Tri-Cities and beyond, Sandra worked tirelessly to raise awareness of the Arts Centre. She handled the social media for programs and continues to be very successful in increasing traffic to the registration site, generating new fans of the Arts Centre, and generating interest in the Arts Centre activities. Respectfully submitted, Yolanda Broderick, Chair pomoarts.ca 15 COMMUNITY OUTREACH The focus of the Community Outreach Committee during 2014 was to set the basic parameters for an agreement with Moody Middle School for the Arts for a cooperative Artist Exchange program. The basics are in place with our first program being offered to the students of Moody Middle in June 2015 with an expanded offering of programs being planned for the next academic year starting in late September 2015. This is the start of a comprehensive program aimed at the youth of Port Moody through the schools and other community facilities. Respectfully submitted, Del Holbrook, Chair PMAC Volunteer Fact A Youth Leadership Program was developed mentoring 3 volunteers to enrich their experience and provide skills for future employment in the arts. pomoarts.ca 17 FINANCE COMMITTEE 2014 was a unique and complex year for the Arts Centre financially, due to the Appleyard expansion, and the result is financial statements that require some accounting context to reduce any confusion. The Financial Statements for the year ended December 31, 2014 presented includes: • • • Balance Sheet Statement of Fund Balances Statements of Operations - one for unrestricted funds and one for restricted funds The Statement of Operations for Unrestricted Funds reflect the transactions related to general operations as well as captures the amortization associated with capital expenditures. The Statement of Operations for Restricted Funds reflects transactions associated with gaming grants, endowment funds, expansion fund and equipment and operating reserves. During the Arts Centre Expansion, costs were incurred for computer hardware and network equipment, furniture and fixtures, as well as for the new Atrium and renovations to the pre-existing Arts Centre building. Even though the City owns the expanded building, it is appropriate for the Port Moody Arts Centre Society to capitalize the costs associated with the Atrium and renovations as “building upgrades” and reflect the amounts incurred as an asset on the Balance Sheet to be amortized over time (similar to leasehold improvements). As such, the amounts incurred for the expansion are not captured as “expenses” in the Statement of Operations for Restricted Funds, thus resulting in the net surplus of $111,621. The impact of the expansion on general operations resulted in an operating deficiency of $102,504, of which $19,774 pertains to amortization, a non cash expense item. The remaining $82,760 is primarily attributable to budget overruns of staff costs, amounting to $71,892, as a result of increased operating hours, packing and moving, cleanup, expanded programming and grand opening, and includes a one-time bonus paid to staff totaling $10,750 in appreciation of their efforts and contributions made during a challenging year. The residual balance of $10,868 is primarily attributable to increased bookkeeping costs. The seriousness of the operational overruns did not become clear to the Board until November and did result in cash flow issues that required securing a $50,000 operating line of credit. As at December 31, 2014, $12,000 of the line of credit had been utilized, which is reflected on the Balance Sheet. The liability to the City of $127,500 pertains to the Expansion Project, of which $83,750 has been paid in 2015, with the remaining balance of $43,750 due by December 31, 2015. 2015 is a year of transition for the Arts Centre as operations stabilize with the increased programs, during which the Finance Committee’s attention will be focused on cost containment, increasing own sourced revenues to offset 2014 losses, and cash management. Respectfully submitted, Keena Hicken-Gaberria, Chair 18 pomoarts.ca FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2014 (Unaudited - See Notice to Reader) Notice to Reader Balance Sheet Statement 1 Statement of Fund Balances Statement 2 Statement of Operations for Unrestricted Funds Statement 3 Statement of Operations for Restricted Funds Statement 4 Note to Financial Statements pomoarts.ca 19 FINANCIAL STATEMENTS NOTICE TO READER 20 pomoarts.ca FINANCIAL STATEMENTS BALANCE SHEET pomoarts.ca 21 FINANCIAL STATEMENTS STATEMENT OF FUND BALANCES 22 pomoarts.ca FINANCIAL STATEMENTS STATEMENT OF OPERATIONS FOR UNRESTRICTED FUNDS pomoarts.ca 23 FINANCIAL STATEMENTS STATEMENT OF OPERATIONS FOR RESTRICTED FUNDS 24 pomoarts.ca FINANCIAL STATEMENTS NOTE TO FINANCIAL STATEMENTS pomoarts.ca 25 2015 BUDGET & 2016 PROJECTIONS REVENUE 2015 (Budget) City Fees for Service 2016 (Projections) 200,249 204,254 Fundraising 40,500 41,310 Gallery/Merchandise Sales 24,000 24,480 General and Miscellaneous Income 16,000 16,320 Grants: gaming 40,000 40,800 Grants: other 49,500 50,490 Memberships 5,000 5,100 Program fees 365,700 373,014 Supply sales 22,300 22,746 Ticket Revenue 27,500 28,050 Total Revenue 790,749 806,564 19,864 20,261 9,300 9,486 19,500 19,890 Bank charges/interest 1500 1,530 Consulting fees 3,000 3,060 24,000 24,480 23,690 24,164 265,500 270,810 6,000 6,120 Production costs 35,625 36,338 Program expenses 37,000 37,740 Program Supplies 23,830 24,307 291,265 304,086 CAH Equipment & Furniture 11,000 11,220 Contingency Fund 10,000 10,000 781,074 803,491 9,675 3,073 EXPENSES Accounting / legal Advertising/promotion Amortization Fees to artists General operating expenses Instructor fees Insurance Wage expenses Total Expenses Operating Surplus (Deficiency) 26 pomoarts.ca Centennial Appleyard Opening 2014 Port Moody Arts Centre 2425 St. Johns Street, Port Moody BC V3H 2B2 604.931.2008 pomoarts.ca @pomoarts