Minutes of the Meeting of National Executive Committee held on

THE BHARAT SCOUTS & GUIDES
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Chief National Conmissionel
Ref. No.
B.s.c./N.H.e./
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SHRI ASHOK CEHLO! FORMIIR CHIEF MTNISTER
OF RAJASTHAN STATf,
SHRI B.I. NAGARALf,.IAS Getd.)
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Allthe Members ofthe
Nationa Executive Committee
The Bharat Scouts & Guides
SuB.:- Minutes ofthe Meeting of N atio na I Executive Committee held on O6th
September,2Ol5 at
the Bharat Scouts & Guides, National Headquarters, New Delhi.
Dear 5ir/Madam,
A Meeting of the National Executive Committee of the Bharat Scouts & Guides was hetd
at
the National Headquarters, Lakshmi Mazumdar Bhawan, 16, M. G. Marg, L p. Estate, New Delhj_
110002 on Sunday, O5'n September,2Ol5
at U.00 A. M. Acopyof the Minutes of the same js
enclosed for your kind perusal.
Thanking you and with regards,
Director
Encl,r As above,
Copy submitted
to the Hon'ble Chief National Commissioner for his kind information,
DtR/ AS V2s/7o/2o1s
Cr-rllrg
c.
Lakshmi l\,lazumdar thawan, 16, I\,lahatma Gandhi Marg,
7''aa
l.p Estate, POST BOX NO. 7043, New
Delhi_110 002 (lndia)
THE BHARAT SCOUTS & GUIDES. NATIONAT HEADQUARTERS, LAKSHMI MAZUMDAR
BHAWAN, 16. M, G, MARG, I. P. ESTATE, NEW DETHI .110002.
MINUTES OF THE NATIONAL EXECUTIVE COMMITTEE IVIEETING
The Minutes of the NationaJ Executive Committee Meeting of the Bharat Scouts & Guides held at
National Headquarters, New Delhi on
O6rh
September, 2015 at 11.00 A. M. under the chairmanship
of Shri B. L Nagarale, lA5(Retd.), Chief National Commissioner, Bharat Scouts & Guides.
Following members were present:
1. Shri B. L Nagarale, lA5(Retd.), Chief NationalCommissioner, BS&c
2.
3.
4.
Shri K. P. Mishra, Vice- President, Bs&G
- Chairman
-Special Invitee
Shrl N. A. Khan, Vice-President, BS&G
Member
Dr- H- P. Chhetri, NationalCommissionerofScoL.tts, BS&G
l\4em ber
5. 5hriM. A. Khalid, InternationalCommissione(S), BS&G
6. Smt. Rakesh Dhawan, International Commissione(G),BS&G
7. Dr. Harendra Chandra Das, Dy. National Commissioner of Scouts, BS&G
8. Dr. (Smt.) Sudha Prakash, Dy. National Commissioner of Guides,BS&G
9. Shri Vaibhav Vishal Shrjvasiava, FCA, National Treasurer, BS&G
-Member
10. Shri Rajendra Singh Hanspal, NHQ Commissioner(Scouts), Bs&c
-Member
-Member
-Member
- Member
fvlember
11. Adv. V. K. Narvekar, NHQ Commissioner(Rovers), BS&G
Member
12. Smt. Amelia Swer, NHQ Commissioner(Guides), BS&G
Member
13. Shri Bhaswar Goswami, NHQ Commissione(E.R.), BS&c
-Member
14. Shri Ashok More, NHQ Commissioner(W.R.), BS&c
'Member
15. Shri Laxmi Kant Shukla, NHQ Commissioner(N.R.), BS&G
'lvlembe r
16. Shri B.
Arunachal Pradesh State BS&c
-Member
17. Shri Manoj R. Nair, SOC(S), Central Railway State BS&G
-Member
18. Shri B. Ramesh Patnaik, State 5ecretary, Chhattisgarh State BS&G
-Member
P. Gupta, SOC(s),
19. Shri M. M. Londe, Distt. ChiefCommissioner, Dharwad Distt.,
Karnataka state Bs&G
-Member
20. Shri Ramashankar Tiwari, OSD & ASC(S), M. p. State BS&G
-Member
21. Shri cary.iames Nongrum, SOC(S), Meghalaya State BS&G
-Member
22. Smt.
-Member
K.
Lalliantluangi, Former State Secretary, Mizoram State BS&G
23. ShriAshok Kumar Shrivastava, ASC(S), N.
24. Smt.
E. Railway State BS&G
Kam lasini Tiwa ri, STC(G), N. E_ Railway State BS&G
-t-
-Member
Member
25. Shri Hanuman Prasad, STC(S), N. v.
S.
State
BS&G
26. Dr. (Smt.) Kamalesh KumariJakhar, STC(G), N.V.S. State
-Member
BS&G -Member
27. shri Mahendra Parakh, DivisionalCommissioner, Rajasthan State Bs&G- Member
28. Shri Santosh Kumar Dixit, Uttar Pradesh State
29. shri
P. T. Sakkeer Hussain, State
30. Shri
R. K. Sasidhar, State Chief
31.
l\4iss Saroja
KeraLa State
_Member
BS&G -Member
commissioner, Andhra Pradesh State BS&G-Special lnvitee
BS&G
State BS&G
-Special Invitee
P., Former Director,
32. Shril. Purantharan, Tamilnadu
33. Prof.
secretary,
BS&G
E. U. Rajan, ASC(S)
-Special Invitee
for Central Region, Kerala state BS&G -Special lnvitee
BS&G
35. Miss Slman Lata Arora,loint Director(G), BS&G
-Member
34. Shri Krishnaswamy R.,loint Director(S),
35. Shri lvl.
S. Qureshi,
Joint Director,NTC & Dy. Director(S)
37. Miss M. N. Machamma, Dy. Director(G),
L.
T. ,
38. ShriAmar Bahadur Chhettri, Dy. Director(BP),
-Member
LT
l/c, BS&G-Member
BS&G
BS&G
Member
-Member
39. Smi. Surekha Shrivastava, Dy- Director of Guides(Project) &
Joint Director(SS)
40. Shri
K. Sukumara,
l/c,
-Member
BS&G
Director, Bharat Scouts & Guides
- Secretary
The Meeting started with Scout/Guide Prayer'
Apologies received from the following members.
1. Dr. (Smt.) v. VUayalakshmi, National Commissioner of Guides, Bharat Scouts & Guides.
2. Smt. Geetha Nataraj, NHQ Com missioner (Rangers), Bharat Scouts & Guides
3. Shri Thankhumma, State Secretary, Mizoram State Bharat Scouts & Guides.
4. Shri Rama MLrrti Dora, State Secretary, Odisha Staie Bharat Scouts & Guides.
5. smt. Sandhya Chakraborty, State Commissione(G), west Bengal State Bharat Scouts &
Shri K- Sukumara, Director, Bharat Scouts & Guides welcomed the Chairman of the Meeting and all
other members,
Chief National Commissioner, Bharat Scouts & Guides and Chairman of the Committee extended
warm weLcome to Shri N- A. Khan, Vice-President and Shri K. P Mishra, Vice_President by presenting
the flower bouquets. Shri K. P. Mishra, Vice President presented flower bouquet to Shri M. A. Khalid,
International Commissioner(S), Bharat Scouts
&
Guides and Shri N.
A
Khan, Vice_President
presented bouquetto Dr. H. P. Chhetri, National Commjssjoner of Scouts. Dr. H P Chhetri, National
-.1--
Commissioner of Scouts presented
to
Smt. Rakesh Dhawan, International Commissioner (G) and
lnternational Commissioner (G) presented bouquet to Dr. H. C. Das, Deputy National Commissioner
ofScouts.
On behalf of Director, Bharat Scouts & Guides, Smt. Surekha Shrivastava, loint Director (SS) I/c
presented a flower bouquet to the Deputy National Commissioner (G) and rose buds
to all other
All membersofthe august house stood fortwo minutessilence to pay their homage in respect of
Dr. A. P. J..Abdu1 Kalam, Former President of India.
All the members congratulated the Hon'ble Chief National Commissioner for the
excellent
renovation work done at the National Headquarters building and appreciated their efforts. All the
members Bave standing ovation with clapping.
Hon'ble Chief National Cornmissioner extended a formal welcome to all the members present in the
meeting and took up the agenda points.
Agenda ltem No.l:- Confirmation
of Minutes of the last meetinB of the National
Executive
Committee held at the Bharat Scouts & Guides, National Headquarters, New Delhi on O3'o March,
2015,
tvlinutes of the last meeting
of the National Executive committee held at the Bharat Scouts &
Guides, National Headquarters, New Delhion 03'd March, 2015 which had already been circulated to
the Members were confirmed as proposed by Shri P. T. Sakkeer Hussain, State Secretary,
State Bharat Scouts
&
Kerala
Guides and seconded by Shri Ashok Kumar Shrivastava, Assistant State
Commissioner{S), N. E. Railway State Bharat Scouts & Guides.
Agenda ltem No.
2!
Business Arising (Action Taken Report).
The minutes along with the Action Taken Report of the last National Executive Committee Nleeting
have been circulated
to the
unanimously been passed
members who after thorough examination
as
proposed
by Shri L. K.
of each point
have
Shukla, National Headquarters
Commissione(Northern Region) and seconded by Shri B. Ramesh patnaik, State Secretary,
chhattisBarh State Bharat Scouts & Guides.
Agenda ltem No. 3:- Consideration of the Annual Report
recommendation to the National Councilfor its aoDroval.
for the year
for further
2014-ZO1S
The Draft of Annual Report for the year 2014-2015 was presented before the house with avaitable
data received from ihe States and the same was discussed. lt was informed that reports of many
States like Andhra Pradesh, Gujarat, North East Frontier Railway, puducherry and South Central
Railway are not received so
1.
Names
far. Suggestions received from the following members are
as follows:,
of the National Executive Committee Members to be added if possible with the
photographs. The Director informed allthe National Executive Committee Members to send
their passport size photographs for the purpose.
2.
3.
4.
Summary of NTCand NAI Programmesto be added with some more photographs.
Special pages with photographs of Swachh Bharat Abhiyaan to be added.
Looking
to the Community Development activities, few pages with different Community
Developrnent activit;es can be added.
The Chief Nationai Commissloner suggested the house that the photographs
of
varioLrs
Functions/Activities of the Bharat Scouts & Guides during the year 2014-2015 may be printed in the
AnnuaL Report of the Bharat Scouts & Guides. This was agreed to unanimously.
After detailed discussion, it was decided that the Draft of Annual Report for the year 2014-201S wijl
be finalised
with the available reports.
The Draft of Annuai Report for the year 2014,2015 which was circulated to the membeB was
approved unanimously as proposed by Shri B. Ramesh patnaik, State Secretary, Chhattisgarh State
Bharat Scouts & Guides and seconded
by
Shri Ashok Kumar Shrivastava, ASC(S)
of N. E. Railway
State Bharat Scouts & Guides for onward submission thereof to the National Council.
lt was also
suggested that Hindi version of the Annual Report should atso be brought out.
Agenda ltem No.4r Consideration of the Audited Statement of Accounts and Batance Sheet for
the year 2014-2015 and recommendation for approval of the National Council.
The Audited Statement of Accounts and Balance Sheet for the year 2014 2015 was presented before
the house for consideration and approval. lt was accepted unanimously as proposed by Adv. V.
Narvekar, National Headquarters Commissione(Rovers),Goa State Bharai Scouts
&
seconded by Shri B. P. Gupta, 5OC(5), Arunachal pradesh State Bharat Scouts & Guides.
r+-
K.
Guides and
Agenda ltem No.5:- Consideration and
rec
andEstimatedBudsetro.trreyearzoro-zoorTlffi:1"::?il:i*::ff::"",":Tvear2ols-2016
The Revised Budget for the year 2015-16 and
Estimated Budget for the year 2016_2017 was
discussed in detail_
1.
National Headquarters -
Supply Service
Shri
Depariment
Bhaswar coswami, National Headquarters
Commissioner(Eastern Region) and State Chief Commissioner,
West Bengal State Bharat
Scouts & Guides suggested
increased to
Rs. 1.5 Crores
that the target of sales ofsupply
per annum.
Service Department may be
3. HostelService
The Revised Budget for the year 2015-16 and Estimated
BuCget for the year 2016,2017 was
considered and recommended to the National Council for
further consideration, approval ano
adoption as proposed by Shri B. Ramesh patnaik, State Secretary,
Chhattisgarh State Bharat Scouts &
Guides and seconded bV Shri R. S. Hanspal, National Headquarters
Commissione(Scouts) and
SOC{S), Uttar P.adesh State Bharat Scouts & Guides.
Agenda ltem No, 6.i Fixation of the date of National Council
Meeting in
consultation with the president, Bharat Scouts & Guides.
The Hon'ble Chief National Commissioner informed the
house that the National Council Meeting will
be held in the last week of November, 2015 i. e. 29rh November,
2015(Sunday)
in consultation with
ji, president,
Hon',bre shri Ashok Gehlot
Bharat scouts & Guides. He arso informed that a Note
was
sent to Hon'ble president, Bharat Scouts & Guides for his kind
approval. The date of National Council
Meeting wirr be intimated shortry after receiving the confirmaiion
from the Hon.bre president,
Bharat Scouts & Guides_
Agenda ltem No.
7i
Recommendations of Rutes Cornmittee.
The Chief National Commissioner informed the house that the
Rules Committee Meettng was held
on 04rh September, 2015 at 11.00 A. M. at the Bharat Scouts &
Guides, National Headquarters, New
Delhi. He informed the house that
allthe proposed recommendations are based on the suggestjons
received from the members of the National Council, ALTs and
LTs 0f varjous States for amendments
pad,t,
partit,
part_
in Rules, APRO
t and Scheme of Training(Scrut
Wing and Guide Wing). He
requested all the members
to have a thorough discussion and to register their valuable suggestions
wrthout any hesitation.
_D
The salient features of the proposed Amendmenis
to Rules, ApR{l part_1, part ll, part-lll and Scherne
of Training were presented through power point presentation.
The Recomrnendations
of
Rules Committee were presented before
Executive Cornmittee. The same were noted by
the members of
Nationai
the members. The Minutes were approved
unantmousty.
Agenda ltem No, 8:- Recommendations of Finance Committee,
The Recommendations
of
Finance Committee Meeting were presented before
the members of
National Executive Committee and were noted
by the members. The MinLrtes were approved
unanimously.
Agenda ltem No. 9:- Recommendations of Award Committee.
The Chief National Commissioner, being the Chairrnan
of the Award Committee, is authorised by the
house
to finalise the Awards of the Bharat Scouts &
Guides as proposed by Shri B. Ramesh
Patnaik,State Secretary, Chhattisgarh State Bharat
Scouts & cuides and seconded by Or. H. C. Das,
Deputy National Commissione(scouts), Bharat Scouts
& cuides.
Agenda ltem No.10:. Any other matter with the permission
of the Chair.
Proposed accommodation rates at the Bharat Scouts
& cuides, National Headquarters buitdjng were
presented before the house.
Hon'ble Chief National Commissioner informed the house
that after remodelling of the existing
building to the high standard, it is proposed to enhance
the existing rental charges of Suit,
Dormitory, Conference Hall both A.C. & Non-A. C. accommodation
available ar National
Headquarters building as per details given in Annexure-t.
After a lengthy discussion, the Hon,ble Chief National
Commissioner informed the house that the
rates should be calculated on the basis of electricity
and the majntenance charges. The members
proposed to think over the rental charges
once again and to miniinise the rates of
suit and
Dormitory on no profit no loss basis.
L_
The proposal of Application
for Life Membership of
Commissioner(Tribal) & Distrjct
Commissj(
before the Nationar Executive
committee
The Hon'ble Chief National Commissioner
the Nationar Executive committee
and
Dr.Anand
Ji
Singn,
Assistant
(sJ' Dantewada District'
chhattisgarh state was placed
r)
rnd it wasapproved
bythe house unanimously.
ked all the members for their
active participation in
arsc
congratulated for their valuable
suggestions.
The meetjng came to an end with
vote ofthanks to the chajr.
(8. t. NAGaRATE)
CHIEF NATIONAL COMMISSIONER
CHAIRMAN
&