GRADBACH RESIDENTIAL VISIT

Tuesday 21st July - Monday 27th July
This is a Pan-European visit, in addition to our Robin
Hood Youth Orchestra and the Karlsruhe
Jugendorchester, there will be Youth Orchestras from
Karlsruhe’s twin cities in East Germany – Halle,
Romania - Timisoara (Temeswar) and Russia - Krasnodar
Nottingham Music School
Ian Burton - CEO NMS
Janet Wallace – Operations Manager NMS (First Aider)
Graham Drummond – Team Leader NMS(First Aider)
Ian Marshall - Team Leader NMS (First Aider)
Steve Parry
Lucy Kerslake (FA)
Matt Appleyard
Elizabeth Pearce
Joe Danks
Tom Davis (FA)
Amy Hitchcock (FA)
ROLES:
Ian Burton - Visit Leader
Janet Wallace - Deputy Visit Leader
Graham Drummond, Janet Wallace, Ian Marshall, Amy Hitchcock, Lucy
Kerslake, Tom Davis- First Aiders
ACTIVITIES:
We cannot eliminate risk, but in planning the tour we undertake full risk assessments of
all activities and will have procedures in place to minimise the risks to students.
Karlsruhe is Nottingham’s
twin city in Germany and is
situated close to the border
with France.
We have visited Karlsruhe
before. It is a beautiful city
and the people of Karlsruhe
are extremely warm,
welcoming and hospitable.
They will make a huge fuss
of us during our visit.
KARLSRUHE 300 YEARS
The History of “Ruhender Karl” (resting Karl) Why
Karlsruhe is called the “fan-shaped city”
1715 Karl Wilhelm III, the proud Margrave of Baden-Durlach, rode out on a hunt to escape what had
become a weary everyday life. Karl lived in a draughty old house inherited from his father.
After a good bit of hunting and a hearty lunch, Karl eventually nodded off in a grove. “Karl ruhte” - Karl
rested. He dreamed of a new palace, sunlit and cheery, with magnificent avenues radiating from it like
sunbeams. Upon waking, Karl immediately set to making his dream a reality.
Streets were built leading away from the palace, lending the city the name “fan-shaped city”. A true
cosmopolitan, Karl’s motto “think global, act local” inspired him to offer tax benefits and religious freedom
to all citizens of Karlsruhe, thus enticing people from across Europe to visit the city and take part in his
dream. Even before its completion in 1715, Karlsruhe had become an international and cultural hot spot.
We will be using Sharpes Coaches of Nottingham. They have booked our return
ferries between Dover to Calais with P&O Ferries
The coach is a double decker, 83 seater
executive vehicle equipped with seat belts,
video, and toilet. We will also be taking a large
trailer for instruments. While in Europe there will
be two drivers to share the driving, to adhere to
European driving laws.
We used this company on our last visit to
Karlsruhe in 2011
The coach will collect us from Nottingham Academy and drop off at
College Street on our return.
Meet:
Academy)
9.30pm, Tuesday 21st July (10pm Departure Nottingham
Return: Approx 11:55pm Monday 27th July at College Street
When students have free time to explore the
area we are in, or during travel at service
stations, on the ferry etc. we operate a ‘Buddy’
system:
Students stay in groups of three or more and
must not separate, staff members will be
available at an agreed central meeting point.
Tuesday 21st July
Meet at College Street 9.30pm – Load coach and Trailer (leave at
10pm)
Travel to Dover Ferry to France (3.28am crossing)
Travel through France and Belgium to Karlsruhe
Wednesday 22nd July
Ferry from Dover to Calais (3.28am)
Breakfast on the Ferry - Students to Buy
Travel through France and Belgium
to Germany
Lunch at Service Station -Students to Buy
Arrive in Karlsruhe @ 2pm Hotel Check in
Welcome Dinner Meeting and Bowling! 5.30pm -9.30pm
Hotel to SLEEP! 9.30pm
Thursday 23rd July
8.30am Breakfast at hotel
10.30- 11.30 Rehearsal (Raise the Flags)
12.00pm - Lunch
1.30pm – 4pm Rehearsals (Joint items) 4pm Change clothes, go to Castle.
6pm Official Welcome Concert ‘Raise the Flags’
6.30pm Dinner
8pm Gala Concert for each Orchestra at Castle Garden(25 mins each)
10pm Joint performance of Commisioned piece and National Anthems
11pm Bed
Palace Pavillion
The Pavilion will be the Focus for many of the events planned during our stay.
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The Pavilion has been built especially for the 300 Year celebrations.
It will be constructed in Schlosspark, the castle gardens that form the heart of the city
The architects conceived the structure as a three-dimensional lattice where vertical
members all angle towards the precise centre of the city.
An auditorium and stage will be located inside the pavilion, allowing the space to host
concerts, theatre performances, talks, film screenings and exhibitions across the summer
festival season.
It will also serve as an information point where locals and tourists can find out about the
jubilee activities, and will contain a cafe.
Friday 24th July
8.30am Breakfast at Hotel
10am RHYO Arrive and Set up – Goethe Gymnasium
10.30am RHYO Concert at Goethe Gymnasium (School)
12.30 Lunch in School
2pm Leisure time - Shopping
5.30pm Dinner at Hotel
8pm RHYO Concert at Luther-Kirche (40 mins)
SLEEP!
Saturday 25th July
8.30am Breakfast at hotel
10am Flashmob Rehearsal ‘Nothing Else Matters’
11.45am Lunch
2pm Outdoor Concerts 50 mins each Friederichplatz (Weather Permitting)
4.00- 5.00pm Free time/Shopping
6pm - Dinner at hotel
8pm - Visit DAS FEST (Outdoor Music festival similar to Splendour)
SLEEP!
It has been confirmed that we are invited to this festival. We attended back in
2011 and it was a music festival similar to Nottingham Splendour. We will be
operating our large group Buddy system with members of staff attached to
each group.
Sunday 25th July
8am - Breakfast at hotel
9.30am - Joint Rehearsal ‘Nothing Else Matters’
11am -Flashmob at ‘Das Fest’
12pm Lunch (students to buy)
2.15 - Depart to Concert Pavillion (Weather dependant)
3pm - Youth Orchestra Festival 50 mins each, various venues
6pm - Joint Pieces/ Farewell
7pm - 10pm Dinner and closing Party
SLEEP!
Monday 27th July
8am Breakfast at hotel
9am Depart for Nottingham
Lunch and Dinner– Service stations – will need to buy.
Arrive COLLEGE ST approx. 11.45 pm (Tuesday 28th)
Unpack equipment.
Go home and SLEEP!
Conference Venue Thomashof
Address: Stupfericher Weg 1, 76227 Karlsruhe, Germany
+49 721 947630, info@thomashof.com
The recently refurbished Thomashof is located in the small village
Stupferich, a district in the suburban area of Karlsruhe, on a hill
directly at the edge of a forest. It is between 20-35 mins from the
centre of Karsruhe.
It has a parkland setting with rest areas, a
children's playground, a large playground, volleyball
court, table tennis, table football, billiards etc.
Concert dress for the tour will consist of:
New RHYO Polo-shirts & what ever is suitable for the weather
Two Music School Polo-shirts, one green, one black, have been provided free to
every tour participant.
(If you feel that you would like to and are able to make a voluntary contribution to
the polo shirts of £5 it would be greatly appreciated)
You need to be prepared with appropriate clothing for typical European summer
time weather! Karlsruhe can get very hot in the summer.
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Light weight water-proof coat
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Music school polo shirts
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Suitable clothing/head wear for hot weather
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Sun Cream
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Comfortable shoes for walking
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Towel & soap
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Night wear
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Spare reeds/strings etc.
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Medication
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EHIC card - PASSPORTS
For all under 18 UK citizens, we will be taking a group passport that Janet will then look after.
This is so you do not need to worry about keeping your own passport safe.
If you are 18 or a non UK passport holder , you will need to bring your own passport.
PLEASE MAKE SURE YOUR PASSPORT IS IN DATE AND VALID!
You will also need to bring an EHIC card. It is essential that you have this, in case of medical
emergencies.
An EHIC will enable you to access state-provided healthcare in European Economic Area (EEA)
countries, at a reduced cost, or sometimes for free. It will cover your treatment until you return to
the UK.
You can apply for the free card at the following address.
http://www.nhs.uk/NHSEngland/Healthcareabroad/EHIC/Pages/about-the-ehic.aspx
We will be asking for you to bring these to music school in the weeks before we go, so that we
can photocopy them for emergency copies.
MONEY
Most meals in Germany are provided, therefore you will only need money
for motorway services while travelling, lunch on Saturday and any extra
drinks and snacks you want, (e.g. Das Fest)
Although there may be a chance to shop, we would advise not to bring too
much additional cash, as you will need to be responsible for this at all times.
PERSONAL POSSESSIONS
Tour members will be responsible for their own personal possessions. You
are strongly advised not to bring expensive electronic equipment such as
Ipads/Tablets etc. We cannot take responsibility for breakage, loss or theft of
these items.
INSTRUMENT INSURANCE
We strongly recommend that if you own an expensive instrument, insure it
either via your home and contents insurance or with a specific instrument
insurance policy.
Please remember to follow us on Twitter, Facebook and our website.
We will be posting regular updates and photos so that you can keep in touch with what we are doing
while in Germany.
www.nottinghammusichub.org.uk
Like us on Facebook: Nottingham Music Hub
Follow us on Twitter: @nottmusichub
FIRST AID
Six of the accompanying staff are First Aid qualified.
If your child has any special medication/requirements please ensure that this information has
been included in your OV4 form. If you have any concerns, please discuss this with the tour
first-aiders JANET or GRAHAM.
EMERGENCIES
If an accident or incident occurs whilst on the visit, tour staff will inform parents or carers as
soon as possible, via our contact back at base, Claire Dyer. She will then contact all parents
directly. Therefore, it is essential we have up to date contact information for you. If there have
been any changes to these, please inform us before departure.
In case of emergencies where you need to contact us, we can be contacted on 07817 434601
(Claire in England) or +44 7951 331295 (Tour mobile) or at the hotel, +49 721 947630,
info@thomashof.com
Please ensure you have given us the correct contact information on the ‘consent form’.
You will need to buy (bring a packed meal?) breakfast and
lunch on the outward journey 22nd July, lunch on Saturday
25th July in Karlsruhe and on the way back to Nottingham on
Monday 27th July.
Drinks are provided at the Hotel. Whilst we are out during
the day these must be bought separately.
We estimate you will need approximately €50 to cover the
cost of these meals and drinks.
Note: all information on dietary requirements and food
allergies has been passed onto the hostel & our hosts.
In accordance with Nottingham City Council’s
Visits Policy, any participants found in possession
of alcohol (except for responsible use by over
18s, to be negotiated with staff) or in possession
of/using drugs will be withdrawn from the tour
immediately and may, in addition, be subject to
laws relating to illegal drugs.