2015 Benefits Update - Shawnee Mission Health

October 2014
Issue Number 10
2015 Benefits Update
At Shawnee Mission Health (SMH), wellness
is at the core of everything we do. SMH is
committed to paving the way to optimal
wellness by incorporating all aspects of
health including mind, body and spirit. To
fulfill that mission, we as associates must
lead by example. Our 2015 benefits package
and Associate Wellness program will help
us do that.
New this year, we are joining with other
Adventist Health System (AHS) hospitals
to partner with WebMD on our Associate
Wellness program. Using WebMD, you will
be able to track your wellness activities
through a personalized web portal. Your
activities will allow you to earn points which
can lead to a cash rebate on your health
insurance premiums.
You will receive more information on the
program in the coming months, including
dates for the biometric screenings and online
scheduling information. In the meantime,
if you’re interested in becoming a wellness
champion, contact Lisa Cummings, Wellness
Program Specialist, at 913-676-7590 or
lisa.cummings@shawneemission.org.
In the next week you will be receiving the
annual benefits enrollment packet from AHS.
This packet will contain important information
on how to enroll in your benefits for 2015 which
must be done online Nov. 1-30.
While we anticipate health care costs will
increase seven percent in 2015, we are pleased
to announce that slightly lower utilization of
our health plan this year has helped us keep
your increase in costs to a minimum. Most of
our associates will see a three to four percent
October Events
increase in their contribution with the majority
of the increase being absorbed by SMH. Again
this year, we will offer a tobacco-free discount
on your health insurance premium if you and
covered dependents have been tobacco free
for the last 12 months. You must complete
the attestation through the online annual
enrollment process.
Also new for 2015, we will transition from 24
pay period deductions for your benefit coverage
to deductions taken each pay period. This
doesn’t mean that you are paying more for
your benefits, rather each pay period deduction
will be lower because the contribution will
be spread out over additional pay periods.
Associate contribution premiums for all of the
benefit plans will be available at the Benefit
Fair and can also be found on the Arc Human
Resources page.
Mark your calendar for the annual Benefit Fair
on Wednesday, Nov. 5, 7 a.m.-4 p.m. in the
Garden Café. This is your opportunity to talk
with representatives from each of the benefit
plans and ask questions. Human Resources
staff will be also be available through the month
of November to answer your benefit questions
and assist you with the online enrollment
process in the Medical Library. The schedule for
enrollment sessions in the Medical Library can
be found on Arc.
It is our goal to have the healthiest workforce in
Kansas City. By balancing an effective wellness
program with solid health benefits, we think we
can do that. Thank you for your commitment
to SMH as we continue to provide care that is
Much more than medicine.
•Breast Cancer
Awareness Month
•Domestic Violence
Awareness Month
•Physical Therapy
Month
•SIDS Awareness
Month Chapel Services
October
3 1 Hylton Turner
November
7 Brian Redhair,
Security
1 4 Susan Krsnich, PT
21 Mark Stoddart
28 Don Lewis,
Crosspoints
Communication
Regarding Ebola
Information was
emailed to associates
regarding SMH’s
preparation to meet
our community’s
health care needs
while also protecting
our associates
from any potential
infection, including
Ebola. Visit the
Announcements
section on Arc
to access the
communication as
well as additional
resources.
ShawneeMission.org
stethascoop
2014 Outstanding Associates
The 12 Outstanding Associates selected for 2014 support
SMH’s vision and values by demonstrating respect, integrity,
service, excellence and stewardship.
They are dedicated to Improving Health Through Christian
Service. Nominations were submitted and voted on by
the Customer Service Recognition committee. The 2014
Outstanding Associates receive a monetary gift, an engraved
plaque, family photo package, dinner with Administration and
special recognition at the annual Associate Awards Banquet
in March 2015. Three SMH associates are also recognized as
Mission Award winners and will be featured in the February
2015 edition of Stethascoop.
Susan Ford,
Intensive Care Unit
Colleen Gaffney,
HNVU
Sherry Gower,
Patient Access
Always maintaining a smile and respect
for others, Susan has a calm demeanor
in the most stressful situations. She
is supportive of patients, families and
fellow associates. Susan has been
involved in several projects involving
resource management and is always
readily available to discuss how a change
in a product or workflow may impact the
delivery of care. Consistently available
for other associates, Susan always
steps up to resolve patient concerns.
One associate wrote, “Susan displays
our Christian mission with her gentle
demeanor and positive attitude.”
Colleen is truly a patient advocate
who works hard to make sure that
patient care is a team approach. She
recognizes the importance of everyone
involved when caring for patients.
Always displaying excellent nursing
care, Colleen is a well-respected
associate and is sought out as a
resource by other nurses and clinical
associates. One associate wrote,
“Colleen shows care and compassion
to her patients and helps them by
providing education, ensuring they
have what they need to succeed.”
Sherry is always first to step in and help
out when and where she is needed. She
is kind and goes the extra mile daily
to meet patients’ needs. Sherry calms
nervous patients with her soft-spoken
demeanor, while assuring them that
they are in good hands. One associate
wrote, “When asked to do something
new or in addition to her normal duties,
Sherry always does it with a positive
attitude and smile. She is a pure joy to
work with and have on our team.”
Spirit of Christmas
in Human Resources (HR) or Spiritual
Wellness and return it to the Spirit of
Christmas box in the Garden Café, HR
or Spiritual Wellness from Nov. 10-14.
SMMC Teams Up With
Harvesters
The Spirit of Christmas Adopt-A-Family
program lets your team make a family’s
Christmas dreams come true. Last year,
25 families had a brighter Christmas
because of your generosity. You can
help with a monetary gift, departmental
sponsorship or by recommending an
associate’s family who has a special
need at this time. Please pick up a form
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Each department should designate one
person to be the liaison between the
adopted family and department. If you
have questions, contact Julie Jenks at
ext. 72022 or
julie.jenks@shawneemission.org.
SMMC is teaming up with Harvesters
to sponsor a food drive from Nov. 1-30.
Donations can be placed in barrels
set up in the Garden Café and will
help Harvesters feed those in need
throughout Kansas City.
Many people think of hunger in
terms of terrible tragedies like famine
and mass starvation, but not as a
problem that affects people in Kansas
City on a daily basis. Hunger in our
community is often more subtle. It’s
a child who stuffs his pockets during
lunch at school so he has food to eat
at home in the evening. It’s a parent
who is overweight because sugar and
carbohydrate-laden foods are often
the least expensive at the store. It’s
a senior citizen who goes without
food in order to buy medicine, further
jeopardizing his already fragile health.
Harvesters’ agencies provide
assistance to nearly 60,000 people
every week, and half are children and
the elderly. A contribution during
November brings help and hope to
those in need. When you are grocery
shopping, remember to grab a few
items to show your support. Your
generosity makes a big difference.
Most needed food items include:
• Canned vegetables
• Canned fruit
• Canned meats/tuna
• Peanut butter and jelly
• Canned soup
• Hot and cold cereal
• Boxed meals (Hamburger Helper,
Pasta Roni).
No glass please!
Tiny Tim Volunteers
Needed
Tiny Tim Holiday Fantasy is quickly
approaching and organizers are
beginning to arrange for volunteers.
Volunteers are needed on the day of
the event, Nov. 2, at the Overland
Park Convention Center, 8 a.m.-noon
and 4-10 p.m. If you are interested in
volunteering, please contact
Julie Jenks at ext. 72022 or
julie.jenks@shawneemission.org.
Proceeds will go toward scholarships for
the Lee Ann Britain Infant Development
Center and to SMMC’s NICU.
Mandatory Flu
Vaccinations
It’s time for annual flu vaccines. Flu
shots are mandatory and free for
associates, volunteers, Medical Staff
and contract personnel. Flu vaccinations
must be completed by Nov. 30.
Remember to wear short sleeves.
Due to our heavy schedule during
flu season, the Employee Health
(EH) office cannot accommodate
walk-ins. Please attend the last clinic
on Wednesday, Nov. 5, 7 a.m.-4
p.m., near the Benefits Fair, or obtain
the vaccine in your department
if available. If you receive the flu
vaccination elsewhere, please submit
documentation to EH as soon as
possible to be considered compliant.
2014 SAQ Survey
another facility between Nov. 1, 2013
and Oct. 31, 2014 can enter to win
prizes. Four prizes will be awarded
this year including three gift bags
and a Garmin Vivofit fitness band
as the grand prize. Schedule your
mammogram by calling 913-676-2505.
Walk-ins are welcome. Take care of
yourself and get your mammogram!
Human Resources
Save the Date for the Benefits Fair –
Nov. 5:
The Benefits Fair kicks off the 2015
Annual Enrollment and will be held
from 7 a.m.–4 p.m. in the Garden Cafe/
Sunflower Rooms. Representatives
from the different benefit plans will
be available to answer questions and
provide information. Enjoy snacks, fun
and prize drawings.
2015 Annual Benefits Enrollment:
Share your opinion by completing
the SAQ survey at https://survey.
pascalmetrics.com/token/AHSS by Nov.
10. Your Destiny ID is your unique
sign-on. Eligible SMH associates
include those who work 20 or more
hours a week and have been on the unit
for at least four weeks. Departments
that achieve 100 percent participation
will have an opportunity to enjoy a
concession celebration in November.
The Annual Benefits Enrollment will
be held Nov. 1-30, 2014. Enrollment
materials will be mailed by Adventist
Health System for plan year 2015
around the last week of October. Your
enrollment packet will include:
• Online enrollment information
including your employee ID and
password to access the enrollment
website
Blood Drive
You need to go online and review your
benefit elections, as several of the
plans require re-enrollment every year:
• Flex Spending Accounts for the
medical flex plan and dependent
care plan
Help save a life by donating blood
Friday, Oct. 31, 10 a.m.-2 p.m. in the
Shawnee Mission Room. All registered
donors will receive a voucher for a
free ice cream treat. To sign up, visit
esavealifenow.org, or call Julie Jenks at
ext. 72022. Walk-ins are welcome.
Mammo Mia
For the sixth year, Mammo Mia is
encouraging SMH associates to get
annual screening mammograms.
Associates who have a mammogram
at SMMC or SMH-Prairie Star or show
documentation of a mammogram at
• 2015 benefit plan information.
• Health Savings Accounts
• Tobacco-Free Premium Discount.
Flexible Spending Accounts (FSA):
The FSAs for medical, dependent
care and adoption are administered
through Aetna/PayFlex. The claim form
is available in HR and on Arc. It is one
combined claim form that is used for
both medical and/or dependent flex
claims. If you would like to track your
dependent care or medical flexible
ShawneeMission.org
3
spending account(s) online, you
may register your account through
payflexdirect.com. Or, if you registered
your health plan through aetna.com,
there is a link to the PayFlex website
where you can also access your FSA.
Remember that claims for the 2014
plan year must be incurred by
Dec. 31, 2014.
Health Savings Accounts (HSA):
HSA balances from 2013 should
have rolled over into 2014. Per
IRS guidelines, HSA accounts/
changes can still be initiated for
2014. Reimbursement of HSA claims
other than your debit card must be
made through the PayFlex website at
payflexdirect.com.
HSA Debit Cards: Remember that
you must have funds in your HSA before you can use your debit card.
Dental Insurance: Continue to use
your existing Delta Dental Insurance
card. You can register for an account
and print a card at deltadentalins.com.
Life Insurance: Consider updating
your life insurance beneficiary
information. Forms are available on
Arc or in HR.
Morris will be available in-person after
the Benefits Fair on Nov. 6 for individual
appointments. Please contact HR at ext.
72020 to schedule an appointment.
ethic make for a better relationship
between departments and we
appreciate her very much.
Dawna Sweeney
NEW! AHRP is launching an
Samantha Satterfield
Physical Therapy
Samantha was assigned to care for a
pediatric patient needing extensive
physical therapy. She collected all the
necessary literature, made multiple
phone calls to the surgeon’s office and
consulted with unit staff, the patient’s
surgeon and patient’s parents in order
to organize and get ready to provide
the best possible care for the patient
and family. Samantha came in on her
day off to ensure that the transition to
home was seamless.
Jenny Chambers and Lynn Zagortz
appointment scheduler as a new feature
to ahrp.com. Associates will be able to
schedule their own appointments when
our AHRP representative is at SMMC.
More information will be included in your
third quarter AHRP newsletter, which will
be mailed in late October.
HR – Online: Don’t forget to review
your paychecks every pay day to verify
your address, pay information, current
benefit elections, tuition assistance
reimbursements, retirement
contribution elections, tax withholding
information and PDO balances.
You can access HR on Arc for the
following:
• Cancer and Specified Disease
Wellness Claim form
• Shared Leave Application
(PDO donation)
• Referral Bonus form
• Website Links:
-AHRP: ahrp.com
Coverage End Dates: If you change
-Dental plan: deltadentalins.com
status into a position less than 16 hours
per week or terminate employment,
coverage under all of the benefit plans
will cease with the last day worked in
the benefit eligible position. The one
exception is retirement deductions,
which would continue for associates
with non-benefit eligible positions
(PRN/Relief).
-Aetna: aetna.com
Retirement: If you have any questions
regarding your retirement needs (AHRP
and/or VALIC), please contact our
retirement educators at 913-676-7541, or
internally at ext. 77541. A representative
will return your call. You can review
or update beneficiary information for
VALIC or AHRP by contacting VALIC or
AHRP at 1-800-730-4477. Be sure to
have your PIN number available when
you call. AHRP Representative Alane
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ShawneeMission.org
-Aetna provider list:
aetna.com/docfind/custom/ahs
-Vision: eaglesbenefits.com
-FSA/HSA: payflexdirect.com
-EAP: mylifevalues.com
Above and Beyond
Lori Myers
Case Management
Lori helped me with a process
improvement between departments.
Not only did she make time in her
busy day to help, but she did it with
professionalism and patience. This
is one of many times that Lori has
helped me with unusual situations
and she always works to find a
solution. Her knowledge and work
Jay Schroeder
Emergency Department
My mother was brought into the
ER after a fall at home. We were
fortunate to have Jay as her nurse.
He made my mother as comfortable
as possible even though she was in
severe pain. Jay was very informative
and took care of all our needs. It
makes me proud to see a fellow
associate perform so well. Jay made
our day much less stressful.
Janetta Mathia
Nicole Taylor
CorporateCare
Nicole was not on call, but she kept
her pager on and volunteered to help
during a very busy time.
Kelly Woodard