2005 Strategies

Planter’s Row
Homeowners
Association
Annual Meeting
January 27, 2005
2004 PRHOA Agenda

Introduction

2004 Recap

2005 Financials

2005 Strategies

Drawings

Wrap-Up
Introduction

2004 Current Board Members
- President
Jeff Sammond
- Vice-President
OPEN
- Treasurer
OPEN
- Co-Secretary
Deana Palmieri
- Co-Secretary
OPEN
- Member-At-Large
Norb Hintz
- Member-At-Large
Kelly Soles
- Member-At-Large
Terry Gilmore

2004 Committee Chairs
- Social
- Facilities
- Architectural
- Communications
Suzan Chisolm
OPEN
OPEN
Ryan McAllen
Introduction
2004 Recap

PRHOA
- 11 Phases
- Number of Home Sites as of 12/31/04
• Home Owners: 482
• Ryland: 12
• Liberty-Northcliff [Non-Purchased Lots]: 11
• TOTAL: 505
2004 Recap

Property Management
- Goldsmith Properties
• 451 Haywood Road
• Greenville, SC 29602
• Property Manager - Cathy Bell
• Phone: 297-4970
• Fax: 297-6207
• After Hours number: 297-4970
2004 Recap

Property Management
- Monthly Fee
• $1,262 Base Fee/Month
» Based on 505 Properties [$2.50/Property/Month]
• Additional Fees for Additional Services
» Postage
» Copies
» Legal matters
• Responsibilities
» Homeowner Issues
» Committee Contacts
» Board
» Financial
2004 Recap
Accomplishments - Updated Resource Guide

Directory

ACC Guidelines

Facility Guidelines

Planter’s Row In-A-Nutshell

Delivery on-going

Cost: Apprx. $825
2004 Recap
Accomplishments - Grounds

Continued clean-up
- Drain/patch/repair
- Acid wash cleaning

Pool and Cabana
- New path lighting (due to continued vandalism)
- Rebuilt pumps & added timers
- Repaired and replaced as required:
• Chairs
• Tables
• Umbrellas
2004 Recap – Vandalism near
$10,000!!

Damaged Gates (several times)

Tennis Courts
- Damaged Fence
- Torn Net
- Damaged Net Tensioner

Two attempts to burn down the Cabana

Set Pompous Grass on Fire

Knocked over path lights

Tore apart lights at monument during flood repair

*Damaged pool surface with skate boards
*recovered money from family
2004 Recap
Accomplishments – Monument Replacement

Damaged by Drunken motorist

Took Motorist to court and settled with insurance

PRHOA recovered maximum that was allowed by their
insurance ($10,000)
2004 Recap
Accomplishments - Delinquent Homeowner Dues

Liens: 28 ($16,021)

Foreclosures: 2 ($1,950)

Amenity Passes Blocked

Reimbursement: $3,418 (legal fees)

Timeline: Ongoing

Cost: $5,780

Summary – 6.2% delinquency (considered “Healthy”)
2004 Recap
Accomplishments

Improved service schedule and cost of landscape service

New Stop Signs

Negotiated continuation of discount with Sherwin Williams

July 4th Pool Party

Halloween Party

Reserve Fund Contribution ($15,000)
2005 Recap
Challenges

Homeowner Property Maintenance/Appearance
- Mail Boxes (Develop cleanup kits)
- Pressure washing (many in need on North walls)

Homeowner Participation
- Committees and projects

Continue pressure to collect Legal Fees and Late Dues

Reduce Vandalism (do you know where your kids are at night?)

Facility Improvements:
- Cabana Bathroom upgrades
- Resurface tennis courts
- Many other issues…
2005 PRHOA Agenda

Introduction

2004 Recap

2005 Financials

2005 Strategies

Wrap-Up
PRHOA 2005 Budget

Income
- Homeowners:
• Current Home Owners: 480
• Fee: $302.50
• Homeowner Potential: $145,200
- Recovered Legal Fees and late Dues
• $4,000
- Miscellaneous Income: $900

Total - $150,100
PRHOA 2005 Budget

Expense Summary
- General & Administrative
- Pool / Cabana
- Site Improvements
- Utilities
- Contract Services
- Reserve Contribution
- Subtotal
$ 38,400.00
$ 37,395.00
$ 7,750.00
$ 18,000.00
$ 33,200.00
$ 15,275.00
$150,100.00
2005 PRHOA Agenda

Introduction

2004 Recap

2005 Financials

2005 Strategies

Wrap-Up
2005 Strategy
Community
Involvement
2005 Strategies – Not as
Aggressive as 2004

PARTICIPATION!!

Reserve Account

Covenant Enforcement/ACC

Communications

Committee Support
Participation

Of the estimated 1,930 people that live in this community,

Less than 10 people are actively supporting it!

In order to fulfill the objective of “To Protect, Preserve and
Enhance” OUR community needs more people to get
involved.
Let’s Keep Planter’s
Row Going in the
Right Direction!
"Volunteering as a board member and
committee chair has been very rewarding! I
have met lots of great people… many of which
have become fabulous friends!"
We (your neighbors) need you to keep this
community running smoothly. Individually, we are
only homeowners… together we are a great
neighborhood!
2005 Strategies
What: Restock Reserve Account

How: Contribute $15,000 in 2005
- Monthly contributions
- Timeline: 4Q05
Year
2003
2004
2005
Annual
Contribution
$ 14,802.00
$ 15,320.00
$ 15,275.00
Projected
Ending
Reserves
$ 17,795.00
$ 33,584.00
$ 59,227.50
Ideal Ending
Reserves
$ 36,192.00
$ 45,356.00
$ 55,117.00
Prepared by Carolina Inspection & Engineering 3/01
Actual
Actual
Contribution
Balance
$14,992.80 $ 28,827.50
$15,125.00 $ 43,952.50
2005 Strategies
What: Improve Process of Enforcing PRHOA Covenants

Specifically:
- Homeowner Dues
- Homeowner Property Maintenance

How: Increased Involvement & Improved Processes
- Property Management letters, tracking and follow-up
- Repeat offenders
- Legal
- Board
- Homeowners
- Timeline: Ongoing
2005 Strategies
What: Maintain Pool & Tennis Court Facilities

How:
- Upgrade Restroom Lights
- Upgrade Restroom Floors
- Resurface Tennis courts

Timing: 2Q05
2005 Strategies
What: Improve Planters Row Web Site & Newsletter

How: Fill vacant committee positions to edit, compile and
distribute newsletter
- New Committee Chair:
• Ryan McAllen
- Web Site
• New look
• Easier navigation
- Newsletter
• 4-6 Printings
• Annual Directory
2005 Strategies
What: Committee Growth

How: Increase Homeowner Participation
- Social Committee (new)
• Susan Chisholm
- Communication Committee
• Ryan McAllen
- Architectural Control Committee
• OPEN
- Facilities Committee
• OPEN
2005 Strategies
What: Committee Growth

How: Increase Homeowner Participation
- Social Committee: Susan Chisholm
Ideas:
• Bike Rodeo
• Yard Sale
• July 4th Pool Party
• Friday Night Parties
• Tennis Tournament
• Christmas Yard-of-the-month
• Community Cookout
• Supper Club
• Moms & Tots group
• Community Outings
- Communication Committee: Ryan McAllen
• Update and Enhance website
• Advertise and improve use of site
2005 Strategies
What: Maintain & Improve Common
Ground Property

How: Continued close supervision of Landscape Contractor
- Cemetery – sod and landscape border
- Common Area
• Grounds maintenance contract
• Install turf-fence (Ashmore Bridge Rd)
• Install turf - new monument (Bel Arbor)
• Install planting along new sidewalk
• Tree trimming
• Mulch beds
• Spring/Winter monument plantings
2005 Strategies
What: 20% Discount on Paint Supplies?

Example: Sherwin Williams Neighborhood Program
- 20% discount on products
• Paint/Accessories/Wall paper
- 5% discount on sales items
- PRHOA benefit (Annual check based on 3% of total
sales)

Need: Volunteers to solicit more
Strategies Beyond 2005

Pool Deck Expansion

Tennis Court Resurfacing

Common area site improvements
2005 PRHOA Agenda

Introduction

2003 Recap

2004 Financials

2004 Strategies

Wrap-Up
- Board Election
- Drawings
- Open Forum
Wrap-Up: Board Election

2004 Board Members
-

Kelly Soles
Jeff Sammond
Deana Palmieri
Tyronne Gilmore
Norb Hintz
Ken Gallagher
Steve Lezzer
Frank Curti
Gene Czajka
(1yr – Plans to return)
(5 yrs – Deserves a break)
(2 yrs – Commitment completed)
(1 yr – Schedule conflict for 05)
(4.5 yrs – Deserves a break)
(3 yrs – Moved)
(1.5 yrs – Moved)
(2.5 yrs – Moved)
(1.5yrs – Family isues)
2004 ACC
- Charles Bose
Current & Returning
Current & Not Returning
No longer participating
(2 yrs – Personal issues)
Special Thanks!

Ken and Dawn Gallagher:
- Way beyond the call of duty as President and Pool
Coordination (they will be missed!)

Jeff Sammond:
Five yrs of Service!

Deana Palmieri:
Two yrs of Constant Energy & Work

Charles Bose:
Tremendous Support of ACC Function

Tyronne Gilmore:
A Great Year – Good Luck at School!

Norb Hintz:
Mid-yr return to board in time of need
Wrap-Up
Board Election

2005 Board Members
- One Returning Member (Kelly Soles)
- Six (6) of the 7 positions are Open!
•
•
•
•
•
•
•

Chair
Vice Chair
Treasure
Secretary
Member-at-Large (ACC Liaison)
Member-at-Large (Social Liaison)
Member-at-Large (Grounds / Pool Liaison)
2005 ACC
- Covenants require an active and vibrant ACC
- Need new Leader of this very important committee!
Nominations:
We (your neighbors) need you to keep this community
running smoothly.
Individually, we are only
homeowners… together we are a great neighborhood!
Nomination: I/we hereby would like to nominate:
______________________________________
for consideration as candidate for serving on the PLANTERS ROW
HOMEOWNER ASSOCIATION BOARD OF DIRECTORS.
QUALIFICATIONS – (Please list reasons why this person wants to be
serve on the board and any qualifications that will aid the voting
process)
Wrap-Up
Drawing

Guidelines
- Must be present for Two chances (tickets) to win or
submitted Proxy vote prior to meeting for One chance to
win
- Must be current with dues
- Amount will be refunded to homeowners

Prize
- $302.50
Wrap-Up
Open Forum

Feedback

Suggestions

Other
We need your
help to Protect,
Preserve and
Enhance our
Neighborhood!