19910126w

CITY COUNCIL MINUTES
Workshop Meeting1-26-91
Cit y Council Chambers
735 Eighth Street South
Naples, Florida 33940
e* 6/11601-ed-
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-SUBJECT- DISCUSSION OF "KIOSK" CREDIT FOR PARKING NEED TOTALS
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DISCUSSION OF MEDIAN CLOSURE U.S. 41 AT 11th STREET SOUTH
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DISCUSSION OF ESTABLISHMENT OF NAPLES BEACH RENOURISHMENT COMMITTEE
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STATUS REPORT ON "0" CONSUMPTION METER REPAIR AND MAINTENANCE PROGRAM
DISCUSSION OF SOVEREIGNTY PETITION
UPDATE ON DISCUSSION OF POLE SIGN HEIGHT
DISCUSSION OF HOUSING CODE IMPLEMENTATION UPGRADE
PRESENTATION OF CORRIDOR MANAGEMENT CONCEPTUAL PLAN
DISCUSSION OF CRAYTON ROAD SIDEWALK/BIKE PATH
DISCUSSION OF PROPOSALS CONCERNING CITY MANAGER RECRUITMENT
PARKS AND RECREATION ADVISORY BOARD ANNUAL REPORT
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DISCUSSION OF ROLE 2.ND RESPONSIBILITIES OF PARK AND RECREATION ADV. BD .
SALARY ADJUSTMENT FOR ACTING CITY MANAGER
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CITY COUNCIL MINUTES
Workshop Meeting
8:30 a.m.
Time
City Council Chambers
735 Eighth Street South
Naples, Florida 33940
Date
1-26-91
Mayor Crawford opened the meeting and presided.
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Present:
Alden R. Crawford, Jr., Mayor
Kim Anderson
R. Joseph Hems
Paul W. Muenzer
John M. Passidomo
Councilmen
Absent:
William E. Barnett
Fred L. Sullivan
Councilmen
Als'l Present:
Rand-Scott Coggan, Acting City Mgr.
David W. Rynders, City Attorney
Mark W. Wiltsie, Acting City Manager
Janet Cason, City Clerk
Christopher L. Holley, Corn. Srv. Dir.
Ann (Missy) McKim, Community Dev. Dir.
Gerald L. Gronvold, City Engineer
Jon C. Staiger, Ph.D., Natural Resource Mgr.
Mary Kay McShane, Human Resources Dir.
Ann Walker, Planner II
Steve Uman, Building Official
George Henderson, Sergeant-At-Arms
Marilyn McCord, Recording Secretary
Other interested parties and citizens.
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Mayor Crawford suggested, and Council members
agreed, to charge $1.00 for the University of
Florida Design Study booklets to defray the cost
of printing.
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ITEM 1
DISCUSSION OF "KIOSK" CREDIT FOR
PARKING NEED TOTALS.
Community Development Director McKim explained to
Council that the Planning Advisory Board will be
revising City regulations in order to deal with
the many different parking situations which exist
in the City. Discussion then ensued as to the
various uses of drive-thru windows, and Acting
City Manager Coggan pointed out that there is a
wide variance in use, depending on the time of
the week, and therefore an average should be
determined. Councilman Passidomo noted that
provisions apply across the board for drive-thru
windows and Council should specify the different
uses. It was the consensus of Council that one
space would be credited for each drive-thru lane
and that the Planning Advisory Board should
review the proposal.
Councilman Muenzer pointed out that he had waited
two years for this particular item to be brought
before Council and suggested that during this
crucial time period members of Council should be
able to go to the Acting City Manager or the
Mayor and request an item for discussion, and
that it should be placed on the agenda
immediately.
Councilman Herms said Council should meet on a
weekly basis, since "this is the most critical
time in the history of the City."
Mayor Crawford explained that Council has always
had the right to notify the City Manager of
desired agenda items, but it is necessary to
maintain a list and periodically prioritize
requested items. He said he would prefer
adhering to the present schedule so that staff
has the necessary time to prepare.
Councilman Muenzer asked if Council could hold a
special meeting whenever requested items were not
discussed within a month or six weeks, and
Councilman Herms stressed the importance of
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immediately
discussion.
placing
items
on
the
agenda
for
Councilman Passidomo agreed with Mr. Coggan's
response referring to setting priorities and
suggested that items be placed on the agenda as
soon as staff can properly prepare, then it is
Council's responsibility to clear them.
Councilman Herms said that by meeting twice a
month, Council does not have the ability to keep
up, but weekly meetings should allow staff
sufficient preparation time. If more research is
needed on a particular item, Mr. Hems added,
Council can go back to staff then return to that
item at a future workshop.
Councilman Anderson maintained that by meeting
weekly, staff could not be adequately prepared
and that Mayor Crawford has the ability to call a
special meeting at any time to handle crucial
matters. She said further that this Council has
done its best to eliminate priority problems and
that at this time the hiring of a new City
Manager is the most important issue.
Mr. Herms requested that items requested by
Council be put on a workshop agenda within 45
days, with the provision that the Mayor and/or
the City Manager must allow that item to be put
In addition, neither the Mayor
on the agenda.
nor the City Manager will have the power to take
an item off the agenda.
Mayor Crawford stated that there will be half-day
Council
workshops
every
Monday
until
backlogged discussion items are up to date.
It
was the consensus of Council that every item
reQuest will be made in writina. to Acting City
Manager Coggan. with copies of such requests to
all Council members. and if an 'tem is not
discussed within 45 days. a special meeting will
be held for that purpose.
all
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Mrs. Anderson noted that she will not be present
at the February 11th workshop.
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ITEM 2
DISCUSSION OF MEDIAN CLOSURE ON U.S. 41
AT 11TH STREET SOUTH.
City Engineer Gronvold told Council that the
Florida Department of Transportation conducted a
study of the median on U.S. 41 at 11th Street
South in 1986 and staff has only recently
received the results of their study.
It was the consensus of Council to support
staff's recommendation to delay discussion of the
median closure on U.S. closure on U.S. 41 at 11th
Street South due to the fact that the work is
incorporated into the Department of
Transportation's Five-Year Plan.
***
ITEM 3
DISCUSSION OF ESTABLISHMENT OF CITY OF
NAPLES BEACH RENOURISHMENT COMMITTEE
AND COMPOSITION OF MEMBERSHIP
Councilman Anderson outlined her recommendations
pertaining to the responsibilities of the City
Beach Renourishment Committee: to establish and
prioritize the needs; to utilize the engineering
research done to date; after the geographical
confines have been established to determine which
method should be most cost effective for each
particular area; and research all funding sources
available, including state, local, tax districts,
whatever sources the City has from the County,
and the Tourist Development Council. Maintenance
must be included as part of the charge of
responsibility of this committee. Further, it
shall be a standing committee with the
responsibility of future review. Mrs. Anderson
recommended the committee be comprised of a
Council member, Mr. Frank Blanchard of the Marco
Beach Renourishment Committee, Natural Resources
Manager Jon staiger, and three citizens, one of
whom should be a beach-front property owner.
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Discussion then ensued relative to the proposed
committee, the Parker sand web method of beach
renourishment, and possible funding sources.
Councilman Berms said that the City should take
the leadership role, since the message from the
County was that there is a "taxpayers revolt" and
Mr. Herms further
they will not participate.
stated that he supports the concept of a
committee to gather information, although he
supports the Parker method for renourishment.
Councilman Muenzer suggested Council discuss this
issue at a future time, if and when Mr. Parker is
granted his permit and after a source of funds is
located.
With regard to the Parker sand-web method, Dr.
Staiger told Council that the state will require
a two-year monitoring period after the nets are
removed. After that time, the Department of
Natural Resources would make a decision on
whether or not it is a viable method.
Mayor Crawford requested that two members of
Council be designated for the Beach Renourishment
Committee, one of whom is an advocate of the
Parker method, and one who is uncommitted to a
particular method.
Councilman Anderson directed that City Attorney
Rynders draw LID a resolution for the Februa y 6.
City Council meeting for Council to
1991.
establish a City of Naples Beach Renourishment
The committee will be comprised of
Committee.
three citizens. one of whom is a beach-front
property owner; two members of Council. one of
whom is an advocate of the Parker sand-web method
and one who
is
impartial:
and Mr.
Frank
the
of
Blanchard.
member
Marco
Beach
Renourishment Committee.
Dr. Jon Staiger shall
be the committee's technical advisor, and he and
Mr. Blanchard shall be non-voting members of the
committee.
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ITEM 4 *
STATUS REPORT ON "0" CONSUMPTION METER
REPAIR AND MAINTENANCE PROGRAM.
Acting Utilities Director Gronvold reported to
Council that through January 25, 1991, the meter
repairs were approximately 79% complete. He
said that on January 2nd there were 308 meters on
the list, which should be taken care of within
five or six days. Acting City Manager Coggan
pointed out, however, that those 308 meters have
only been on the repair and maintenance list for
one billing cycle. Mr. Gronvold also explained
that maintenance and repair will be an ongoing
effort and every month those meters placed on the
list will be replaced or repaired. He told
Council that although 15% of the meters showed
zero consumption in the past, many of those were
at vacant homes.
Councilman Anderson asked Mr. Gronvold what
amount of water is lost from hydrant flushing,
etc., so that these am 'lints could be accounted
for. Mayor Crawford said that staff had been
given directions to have a recording system to
monitor water loss.
Councilman Muenzer directed staff to provide
comparisons of water-loss percentages in other
cities.
Councilman Herms said that some cities were
showing a 9 or 10% loss. He further stated the
City should compare water loss to that in other
cities, should target the low end of that figure,
and try to account for water systems, flushing of
hydrants, etc., and in general, identify all lost
water.
Mayor Crawford asked Mr. Coggan to indicate what
water amounts are lost due to firefighting and
hydrant flushing. Councilman Muenzer added that
the new Utilities Director and Finance Director
can then be shown what parameters the City hopes
to work within.
Mr. Gronvold reported the costs to date for the
He said that through
meter repair program.
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January 24th, $27,619 in regular salaries and
$9,298 in overtime had been spent, plus $72,281
for Materials. The contractor who installed the
meters charged $6,346, but according to Mr.
Coggan, the final check has not been forwarded
and that figure may come down.
Acting City Manager Coggan said that as the last
phase of the City's continuing meter repair and
maintenance program, there are some concerns
about people who suddenly have very high bills,
and that Council needs to be aware, in the event
they have inquiries, that zero consumption might
have been showing on inoperable meters and
therefore, would not have shown any leaks within
the plumbing system.
Councilman Herms informed Council that former
City employee Dan Wall would be in Naples the
following week and would be available if anyone
wished to talk with him.
Mr. Herms then inquired about the interest Naples
Community Hospital had shown with reference to
paying for some of the unbilled back water used.
City Attorney Rynders stated that the City has
expressed a commitment not to backcharge people,
and the Hospital probably wouldn't want to be an
Acting City Manager Coggan also
exception.
pointed out that there are some fundamental
questions as to whether the hospital meter was,
in fact, being used. Councilman Herms, however,
said, "We don't want to set a standard where we
go back and bill people, but if they come
forward.. .we ought to at least listen to them."
advised
Passidomo
that
Councilman
it
is
nevertheless first necessary to establish if
there is a legal obligation involved, and City
Attorney Rynders confirmed that as long as City
is not going to
Council
states the City
backcharge, it has no legal obligation to do so.
Mayor Crawford requested that Council address
this matter after Mr. Cogan has the reports from
staff pertaining to revenue. meter repair and
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maintenance, and water consumption.
***
ITEM 5
DISCUSSION OF SOVEREIGNTY PETITION.
Councilman Muenzer reviewed the sovereignty
petition concept and informed Council that it had
been approved by the Collier County School Board.
Councilman Anderson expressed concern that its
effectiveness had not been proven.
It was the consensus of Council to not uruse
discussion of a sovereignty petition at this
time.
***
ITEM 6
UPDATE ON DISCUSSION OF HEIGHT OF POLE
SIGNS.
Community Development Director McKim told Council
that the sign code is part of the review of the
building code which will begin in June. She also
said that staff is in the process of workshopping
landscaping and parking regulations with the
Planning Advisory Board, concluding the process
at the April Planning Advisory Board meeting and
bringing it before Council in May. Then work can
begin on a sign code. Ms. McKim asked for
direction and assured Council that her staff
would attempt to respond to Council needs more
directly than in the past.
In clarification, Councilman Muenzer said that
when an item is brought to a workshop, it will
only be discussed, and if Council reaches a
consensus, that item will go back to staff, then
to city Council. If there is no consensus, said
Mr. Muenzer, the item will be dropped. He
stressed the importance of discussion first,
before wasting staff time, and Mrs. McKim agreed
Councilman
that this would be very helpful.
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Herms added that weekly workshops would also
allow staff to look at items, such as the height
of pole signs, very quickly.
Councilman Passidomo said that when the City
changed its sign code years ago, it had decided
Councilman
to amatorize nonconforming signs.
Muenzer concurred that Council should reduce the
sign heights but leave the grandfathered signs as
they are with no time constraints.
Discussion ensued with regard to changing the
allowable sign heights, then showing people their
Councilman Passidomo said that would
options.
cause a great deal of confusion in the community.
Councilman Herms stated, "We still have to go
back to all the facts...to go forward we could
have a very difficult issue to deal with the
public on...the public doesn't trust the City. I
can already see the fear of the people coming in
here."
Councilman Passidomo said the only issue that
Council should direct to Mrs. McKim is whether or
not it wants to change the code. Mayor Crawford
stated that the issue of pole sign heights should
be reviewed before it comes to Council, and
Councilman Passidomo added that the issue should
be dropped at this time unless the Council's
consensus is unanimous.
***
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ITEM 7
HOUSING
OF
DISCUSSION
IMPLEMENTATION UPGRADE.
CODE
Councilman Muenzer asked if the City is in
agreement with the County with regard to
housing code and also how Naples compared to the
standards of some of the other resort cities.
Community Development Director McKim explained
that at the time Naples' code was compared to the
County's, it was generally similar, although
older.
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Mrs. McKim told Council that Building Official
Steve Uman has recommended that it would be
appropriate for the City to adopt the Southern
Building Code Congress International's code,
which is a standard. She said that, with minor
revisions, the SBCCI code can be adopted, but
also informed Council that Collier County has
taken a more active role and hired inspectors who
exclusively inspect for housing code compliance
which is a different strategy from what the City
could use.
Acting City Manager Coggan informed Council that
the Fire Department inspects all multi-family
residences on an annual basis for life safety
hazards and could inform staff if there were
obvious infractions.
Councilman Muenzer said, "Some people feel there
are problems and no way to address them. We need
to review and meet our standards and expectations
and publicize it, which might brim, awareness to
some, and if the need is great, we can hire
someone."
Councilman Anderson said she would concur with
directing the City's inspector to be more proactive and to adopt the 1990 SBCCI code. Mrs.
McKim said that if Council so directed, a proactive approach could be achieved by allocating a
half-day per week, or whatever would be
appropriate, for visual inspections. She also
pointed out that City inspectors have been
looking for, and finding, unlicensed contractors.
Acting City Manager Coggan suggested adopting the
code first, then becoming more pro-active.
Mrs. McKim explained that Building Official Uman
is now preparing the necessary ordinances and
proposed that these be incorporated into a
package which would be distributed to
contractors, architects, etc., allowing them
approximately one month for review and comment.
The changes would be brought to workshop on March
18, prior to first reading of the Ordinances on
March 20. Acting City Manager Coggan said that
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the life safety codes could be upgraded at the
same time.
Councilman Hems suggested that specific housing
code information from other cities be reviewed at
the next workshop, giving Council a better
perspective.
Councilman Muenzer said that after staff acquires
two or three comparisons, a few units could be
inspected, and Mrs. McKim could then report to
Council how those units would measure up under
the codes of different cities. Staff and Council
could also then determine if the City code is too
lenient.
Councilman Anderson suggested that a service
could be provided to the citizens by extending
such a process to study of the old homes which
were built in the 1940's and 50's with extensive
remodeling.
Councilman Muenzer said that by May 1 or June 1
he would like to ask for a report on the
comparison of the Naples code with those of
several other cities. At that time, Mr. Muenzer
would ask Mrs. McKim to inspect one house and two
apartments.
Acting City Manager Coggan expressed concern
about the codes and the time frame in which they
need to be put into use, and therefore said Mrs.
McKim would be able to do comparisons with other
housing codes only.
Councilman Herms observed that he visualizes a
major problem when today's construction is
compared to older construction.
Councilman
clarified that she was
Anderson,
however,
referring to providing a service to citizens so
that people would know what changes were needed
to bring their homes up to code.
It was the consensus of Council that staff shall
provide to Council at its next workshop specific
housing code information from cities comparable
to Naples and this information shall be placed in
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Staff sha I prepare the
the Council office.
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d'its code1 to be brought before Council at its March
18, 1991, workshop meeting, and potential first
reading at the March 20th Council meeting.
In answer to a question from Councilman Herms,
Mrs. McKim said she has had no complaints about
the City's housing codes.
* * *
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ITEM 10
CORRIDOR MANAGEMENT CONCEPTUAL PLAN.
Ms. Gail Boorman, President of A. Gail Boorman &
Associates, P.A., gave her presentation with
regard to the corridor management project at the
Golden Gate Parkway and Goodlette-Frank Road
intersection. Mrs. Boorman first explained that
her pro posal deals with specialty lighting,
landscalirg, and other engineering and lighting
considerations. She said there is a large amount
of pedestrian and biking activity which needs to
be addressed as well as the risk of maintenance
workers on the median.
The material contemplated in Ms. Boorman's
proposal is colored concrete, which would be a
one-step installation for traffic control
considerations. She told Council that landscape
improvements would include tall palm trees at
staggered heights, and that this streetscape
originated in recommendations of the Corridor
Management Report. The proposal also includes
some plant treatment on the rip rap in the swale
next to the Naples High School property.
Ms. Boorman further said she would like to work
with adjacent property owners for a landscape
agreement and said she would also like to
approach the School Board for proposals of work
next to the high school.
In terms of cost, Ms. Boorman said the
preliminary breakdown depends on cooperation from
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property owners and that the priority expense
would be landscaping at the estimated cost of
That amount includes approximately
$225,000.
$110,000 for landscaping, irrigation, and tapping
into the reuse water line, $70,000 for pavement
upgrades, $10,000 for lighting, and from $55,000
to $65,000 for miscellaneous expenditures, such
as closing the swales and pipes.
Councilman Anderson predicted that Naples High
School would be very sensitive to anything that
would block their sign. Mrs. Anderson also asked
if the cost quoted included the linear park, and
Ms. Boorman answered that was a separate project
Mayor Crawford, however,
farther south.
inquired if the landscaping would blend in with
that in the linear park, and Ms. Boorman answered
in the affirmative.
In answer to Councilman Passidomo, Ms. Boorman
said that the annual maintenance budget has not
been estimated at this time. Community Services
Director Holley said that the County will
maintain the corridor since it is maintaining the
road.
Councilman Passidomo questioned the advantage of
improving private property now, since the zoning
code requires landscaped rights-of way, and Ms.
Boorman said the tradeoff is that the City can
control part of the property without actually
paying for land and is gaining control of the
edges.
Discussion ensued with regard to zoning code
restrictions and whether or not an easement would
Ms. Boorman said that it is not
be needed.
advisable for the City or anyone else to install
landscaping without an easement.
In answer to
Councilman Passidomo's inquiry as to whether a
land-use scenario ten years in the future had
been taken into consideration, Ms. Boorman said
that it seemed foreseeable that the constraints
dealt with today will remain much the same.
Cguncilman Muenzer directed staff to meet with
the Collier County School Board and determine
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whether or not it will be tapping into the City
effluent water line on Goodlette-Frank Road and
to provide Council with information Pertinent to
the quality of Naples' reuse water.
Councilman Herms asked about the composition of
the concrete proposed and asked Ms. Boorman to
supply information about areas where the same
type of composition had been used. He expressed
concern that the quality of the project could not
be maintained.
Community Services
that the County is
improvements to the
at the end of the
project.
Director Holley pointed out
going to bid very soon, and
corridor being discussed were
County's road improvement
***
ITEM 8
OF
DISCUSSION
SIDEWALK/BIKE PATH.
CRAYTON
ROAD
City Engineer Gronvold told Council that the
proposed Crayton Road sidewalk/bike path is one
of the first improvements in the five-year plan
and that the poll taken by the Crayton Road
Homeowners Association reflected 48% of the
residents in favor of the project. Councilman
Anderson requested that care be taken with regard
to the method used to connect the bike path to
the streets in consideration of bicycle riders.
Acting Manager Coggan directed that this item be
placed on the regular meeting consent agenda.
***
ITEM 9
DISCUSSION OF PROPOSALS CONCERNING CITY
MANAGER RECRUITMENT.
Mayor Crawford read a letter from the Citizen's
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(Attachment
Committee
#1)
which
Political
supports the proposal to engage the services of a
professional search firm.
Human Resources Director McShane distributed
which outlined
(Attachment #2)
information
barriers and aides to using a search firm versus
internal recruitment. Additionally, Ms. McShane
provided a flow chart which outlined her process
Ms. McShane
along with a time/cost analysis. stated that one supervisory/management search
takes approximately 25% of her time, and she is
currently conducting four searches.
The Acting City Manager and Personnel Director
recommended in a memo to Council (Attachment #3)
their choices based on Ms. McShane's criteria.
Those firms which placed consistently high in all
categories of the matrix used were: Slavin
Nevins, Norman Roberts; the PAR Group; and Ralph
Anderson and Associates. Additionally, Municipal
Advisors, Inc., and Jensen-Oldani and Associates
scored high in many categories although those two
firms do not have much Florida experience, if
any.
Ms. McShane told Council that reference
checks are being conducted by the Human Resources
Division at the present time and reported that to
date she had received no negative references and,
in fact, that councils and mayors contacted had
indicated that the process of recruitment could
actually be tailored to our Council's needs.
Councilman Anderson said that one of the
requirements should be that the search firm's
list indicate whether the candidates have been
interviewed anywhere else.
She also said that
utilizing a search firm would be appropriate
because of time efficiency and idiosyncrasies in
governments, which could be very detrimental.
Mayor Crawford told Council that the first item
of discussion should be whether or not to hire a
search firm, and Acting City Manager Coggan added
that time frames and the budgetary process must
be considered and that a new City Manager should
be on board at least by the time department heads
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COUNCIL
MEMBERS
are preparing their annual budget.
Councilman Muenzer stated that his first choice,
as expressed in earlier discussions, was for
Council to do the hiring because it would be
faster, less expensive, and would guarantee
someone of Council's choice. Mr. Muenzer said he
would be agreeable to hiring a search firm only
after obtaining appraisals from some people.
Councilman Hems told Council that it should
consider the pros and cons of both methods of
recruitment. He explained that in his research,
he had learned that only about a third of the
municipalities in Florida use search firms. Mr.
Hems suggested that another option would be to
utilize a mayor/council association. He cited as
an example the City of Cocoa Beach, which
advertised for a city manager and had over 150
applications in about a month's time and spent
less than $1,000. Mr. Herms said further that
local people have called him and offered their
screening the
abilities
in
professional
applicants on a consultant basis. He read a
letter from William Roy, Chairman of the
Committee to Review City Efficiency, (Attachment
#4) which offers such assistance. Acting City
Manager Coggan said that a high level of
confidentiality is one of the advantages of a
search firm and City Attorney Rynders added that,
in general, although once search firms have
prepared records and forwarded them to a city,
they are public record, but any notes made to
themselves are confidential.
The Acting City Manager told Council that he had
in the past dealt with the four firms recommended
by Ms. McShane and that he agreed with her
choices. Confidentiality, he said, was also one
of his prime considerations, along with time
constraints and the budgetary process.
Councilman Herms told Council that he had talked
with Deputy State Attorney Lewis Hubner, who told
him that using a search firm would not guarantee
confidentiality and recommended that the Sunshine
Manual and Public Records Manual be consulted.
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City Attorney Rynders, however, pointed out that
every case is different and it would be
impossible at this time to predict an outcome;
nevertheless, once the applicants are narrowed
down, those documents would probably be public
record.
Councilman Herms recommended that Council also
consider the political climate in the City at
this time as well as the high cost of a search
firm's services compared to the $3,000 or $4,000
it would cost the City itself to do the hiring.
Councilman Anderson commented on the large amount
of overtime being generated in the Human
Resources and Finance Departments, saying " The
staff won't stay around too long if they work 80
hours every week."
Councilman Passidomo told Council that the City
can require a legal opinion from the search firm
that their procedures will preserve the
anonyminity of the applicants. He further said
that he is a proponent of hiring an objective
third party to present Council in a positive
light. Mr. Passidomo also noted that if Council
finds a manager on its own, the search firm
should not receive a fee. A representative group
from Council and a representative group from the
community should be actively involved in the
process, he said, to review a list of ten to
fifteen candidates provided by the search firm in
order to narrow it down to four or five in a
relatively short period of time.
Mayor Crawford said he was in favor of hiring a
search firm as was Councilman Barnett.
Councilman Sullivan (although absent, he had
spoken with the Mayor) indicated that he would be
supportive of a recruiting firm if at least ten
applicants are received. Councilmen Anderson and
Passidomo also agreed with hiring a search firm.
The Acting City Manager noted that the search
firm selected needs to be assured that they are
the exclusive agent, and if the City receives an
application, it should be referred to the search
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CITY OF NAPLES, FLORIDA
Workshop Meeting
City Council Minutes
VOTE
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COUNCIL
MEMBERS
firm. Brief discussion ensued with regard to the
City doing the screening of applicants, and Mr.
Coggan warned against opening the process up to
the very politics the City was trying to remove.
It was the consensus of Council to hire a search
firm for the purpose of recruiting a new City
Manager.
Council stated their individual choices of search
firms:
Councilman Muenzer: (1) SpencerStuart, Russell
Reynolds Associates, Inc.; (2) Ralph Andersen &
Associates; and (3) Bennett Hill.
Councilman Herms: (1) Slavin Nevins & Associates,
Inc.; (2) A.T. Kearney, Inc.; and (3)
SpencerStuart.
Councilman Passidomo: (1) Slavin, Nevins &
Norman
(2)
Roberts
&
Inc.;
Associates,
Associates, Inc.; (3) Ralph Andersen &
Associates; and (4) The PAR Group. (These four
firms were the same recommended by Human
Resources Director McShane.)
Councilman Anderson: (1) Ralph Andersen &
Associates, Inc.; (2) Slavin, Nevins &
Associates; and (3) A.T. Kearney, Inc.
Mayor Crawford: (1) Slavin, Nevins & Associates;
(2) Norman Roberts & Associates, Inc.; and (3)
Municipal Advisors Inc.
It was the consensus of Council that
representatives of Slavin. Nevins & Associates
and Ralph Andersen & Associates, Inc., be present
at the next workshop.
***
ITEM 11
PARKS AND RECREATION ADVISORY BOARD
ANNUAL REPORT
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COUNCIL
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Mr. Rex Storter, Chairman of the Parks and
Recreation Advisory Board, reviewed the board's
(Attachment #5)
annual report.
Councilman Passidomo asked Chairman Storter if he
had any questions about the Board's ability under
City Charter to be involved with improving the
efficiency and profits at all parks, the City
pier, etc. Mr. Storter responded that each Board
Member could be involved in reviewing the
operations but would not want in any way to
hinder staff. He said, "We don't want to have a
reputation as a watchdog; the chain of command
must remain intact."
Acting City Manager Coggan said, "The Charter
points out that advisory boards not be perceived
as watchdogs."
Councilman Anderson thanked Chairman Storter for
the superb job the Parks and Recreation Advisory
Board has done and said that the Charter was
quite clear that the Board's responsibility could
"It has been stifling for you to
be much wider.
work with, but you have done an outstanding job,"
she added.
BREAK: 2:30 p.m. - 2:40 p.m.
***
***
***
ITEM 12
DISCUSSION OF PARKS AND RECREATION
BOARD
ROLE
ADVISORY
AND
RESPONSIBILITIES AND THEIR RELATIONSHIP
TO CITY COUNCIL.
Parks and Recreation Advisory Board member Dr.
Eugene O'Neil told Council that if his term is
renewed he will be the next chairman.
He read
Section 16-6 of the City Charter, which, he said,
spells out the legal basis under which the Parks
and Recreation Advisory Board operates.
Dr.
O'Neil said that while it does not mean that the
Council must take the Board's recommendations,
the Council and the Mayor are equally responsible
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to respond to advice from the Board.
Dr. O'Neil referred to the procurement of parks
as a case in point. He reviewed an incident in
1989 when a member of Council approached the
Board and asked its members to visit five parcels
of land that were for sale, rank them as to their
availability as park sites, and not consider
cost. The site known as the OMC property was
ranked number one by the Board, which suggested
from time to time ways to realize some profits
from operating it as a "mini-dock". The
possibilities of floating a revenue bond issue
could at least have been explored, he said. At
the present time, Dr. O'Neil reported, a
conceptual plan for the same property, now a
private venture project, is being discussed and
will gross approximately $7,000,000. Dr. O'Neil
asked, "Precisely what are the duties of this
Board?"
In a letter distributed to Counci l (Attachment
#6) Dr. O'Neil had suggested the following: That
when there are any issues, projects or plans
which come before Council that refer to parks and
recreation, the members of the Advisory Board be
notified, and that the Advisory Board be notified
of such issues first to avoid the embarassment of
reading about it first in the newspaper. This
Board wants to become meaningfully involved, Dr.
O'Neil said, including maintenance and other
things. He said in closing, "We are at your
service. We are dedicated people who will be
pleased to serve you."
Councilman Anderson recommended that, beginning
immediately, the Parks and Recreation Advisory
Board be involved will all the decisions
regarding park acquisitions and other issues of
the parks.
Mayor Crawford told Dr. O'Neil that he could
understand the Board's frustration and that a
concerted effort will be made to keep it involved
as much as possible.
Mr. Robert Rier, Parks and Recreation Advisory
20
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CITY OF NAPLES, FLORIDA
Workshop Meeting City Council Minutes Date
1-26-91
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Board member, told Council that there is a great
deal of talent that could be used, alleviating
both thef staff and Council, and asked that the
Board be allowed to operate as a board and work
with the Director in all areas of the Community
Services Department.
Mayor Crawford and Councilman Herms commented on
the need for better communication between the
Board and Council and Mr. Herms suggested to Mr.
Rier that when the Board is aware of an upcoming
issue, it initiate a Council agenda item.
Councilman Muenzer asked about his role at Parks
and Recreation Advisory Board meetings. City
Attorney Rynders said that the Planning Advisory
Board has a provision which puts the Sunshine Law
on Council Members talking to advisory board
members but there is not a similar provision
relating to the Parks and Recreation Board. Mr.
Rynders told Councilman Muenzer, however, that he
Parks
and Recreation
participate in
could
Advisory Board meetings.
Councilman Hems recommended workshopping better
accountability with regard to the Parks and
Recreation Advisory Board.
Mr. Rier said he was concerned about creating
that anything
another level of bueaucracy,
Board
as
a
the
"watchdog"
referring to
was
negative, and it is important to take a positive
approach to things.
Acting City Manager Coggan said that City had
begun to open communications and recommended a
process flow chart be prepared to aid both
Council and the Board.
i
***
***
***
ITEM 13
SALARY ADJUSTMENT
MANAGER.
Councilman
Muenzer
said
21
FOR
that
ACTING
when
CITY
Mr.
Coggan
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became the Acting City Manager he took on
additional responsibilities, working seven days a
Mr.
week to function both and Fire Chief.
Coggan's current salary is approximately $60,000
salary was
and former City Manager Jones'
approximately $82,000.
Discussion therefore ensued with regard to a
salary increase for Mr. Coggan, who told Council
that he was not the only one with additional
this
time.
at
Councilman
responsibilities
Anderson asked if other staff members should also
be compensated, and Human Resources Director
McShane explained the City's supplemental pay
policy.
Councilman Muenzer suggested that Council first
determine a salary adjustment for Acting City
Manager Coggan and consider compensation for
other staff members in the near future.
Councilman Anderso 4 reminded Council that it sets
salaries for only the City Manager and City
Attorney, and that perhaps merit bonuses can be
considered for other members of staff.
,It
was
the
of
consensus
Council
that
City
Attorney Rynders draft the necessary resolution
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Coggan retroactive to January 1, 1991. to reflect
an increase of $423.00 per week ($1.800.00 per
month) payable in a lump sum amount at the time
the new City Manager is hired. retroactive to
January 1. 1991.
Councilman Passidomo suggested that after the
hiring process is complete, Acting City Manager
Coggan can give Council recommendations with
regard to other staff members.
Mr. Coggan thanked Council and asked that the
message be communicated from Council to the
employees that their efforts are appreciated and
will be recognized.
***
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COUNC IL
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ADJOURN:
3 : 45 p . m .
(..,j/.d(rAit /
a'
ALDEN R. CRAWFORD, JR.,
Mayor
J NET CASON
City Clerk
These minutes of the Naples City Council were
approved on
/
AL a—.. _ Ar.
0,..d.
Marilyn/ cCord
Record! g Secretary
23
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Attachment #1
THE CITIZEN'S POLITICAL COMMITTEE
P.O. Box 2175
NAPLES, FLORIDA 33939
(813) 262-5585
JAMES K. KESSLER
Chairman
Tow° TAMMERK
President
CYNTHIA WILSON
Treasurer
January 25, 1991
Mayor and City Council
City Hall
735 Eighth Street South
33940
Naples, Florida
Honorable Mayor and Members of Council:
Directors
A. BRUCE DURKEE
LAURANCE K. HARPER
MEL LAFRENZ
E. BRENT SNODGRASS
FREDERICK R. VALENTINE
JOHN C. VAN ARSDALE
JOHN S. WADSWORTH
GEORGE R. WALLACE 3RD
JAMES R. WEIGEL
J. RICHARD YOUNG
The purpose of this letter is to lend our
support to the proposal to engage the services of a
professional search firm to solicit, screen, and
submit a short list of qualified and ideally suited
City Manager applicants for final selection by
Council.
Those of us who have had the opportunity of
operating both with and without the assistance of
search professionals in these critical and
time-consuming efforts, know the extraordinary value
such firms provide. While at first blush, the fees
involved may seem, to some, as an unnecessary expense,
this pales when measured against the impact c. of a poor
decision. Remember that the County's own in-house
selection process cost the taxpayers over $110,000 to
settle the termination of Mr. Dorrill's predecessor.
The County is still laboring over the consequences for
actions taken during that administration.
By using professional assistance, the process is
kept free from politics and will produce a final group
of candidates, any one of whom would serve us
exceptionally well. The City deserves no less.
We believe that this is the best course to follow
and hope that you will agree.
Sincerely,
ify
James K. Kessler
Chairman
"Protecting your quality of life through the political process"
Attachment 12, Page 1
.
NPL.,s,
t•:, t-
wo ,,,,y
....\,...(4..,----
PERSONNEL DIVISION
December 31, 1990
CITY OF NAPLES
REQUEST FOR PROPOSALS
The City of Naples is accepting proposals for consultant services
to conduct a search for candidates to fill the position of City
Manager. Proposals will be accepted in the office of the
Personnel Division, 735 8th Street South, until the close of
business at 5:00 P.M., January 16, 1991.
I PURPOSE AND SCOPE OF PROJECT
To recruit, screen, interview and recommend City
Manager candidates to a seven member City Council.
II MINIMUM REQUIREMENTS
The project shall include the following minimum
requirements:
a.
Development of candidate profile/specification
via consultation with the Mayor and Council and
any other parties deemed appropriate by the
Council.
b.
Recruitment of potential applicants through
accepted advertising methods.
c.
Screening of all applicants.
d.
Interviews with semi-final candidates.
e.
Completion of thorough background checks and
provision of such checks along with biographical sketches/profiles to Council members.
735 EIGHTH STREET, SOUTH • NAPLES, FLORIDA 33940
Attachment #2, Page 2
Request for Proposals
December 31, 1990
Page 2 of 3 pages
f.
Recommendation to Council of no more than five
finalists for interview.
g.
Participation in Council interviews.
h.
Provision of assistance to Council in designing
interview and selection process and developing
final interview content.
i.
Provision of project progress on a regular
basis to Council along with project expenses.
Coordinate candidate interviews and salary
negotiations.
k.
Provide a time frame in which project can be
completed. Time is of the essence and the
City desires to fill this position as soon
as possible.
III PROPOSAL FORMAT
Each proposer must submit his proposal according to the
following format:
1.
Objective and Scope of Project.
2.
Methodology for carrying out the project which shall
include but not be limited to the following:
a.
b.
Work plan outlining the approach. Include in
areas addressing advertising where advertising
will be conducted and in interviews whether
interviews by firms are conducted in person or
by phone. Also specify the type of background
checks conducted; reference, criminal, credit,
employment, etc.
Project schedule (estimated time of completion
for various stages or tasks of the project) to
conclusion. Time is of the essence and the City
desires to fill this position as soon as possible.
Attachment #2, Page 3
Request for Proposals
December 31, 1990
Page 3 of 3 pages
3.
Cost of Project
a.
b.
4.
Search Firm Fee
Any associated expenses (travel to interview
candidates or to Naples, phone, xeroxing,
advertising, etc...)
Qualifications of Firm. This should include but not
be limited to:
a.
b.
C.
d.
The resumes of the principal, senior or associate
personnel who will be assigned to this project,
their experience in conducting searches of this
type and the area of responsibility assigned
any staff member.
A general description of the firm's history
and profile.
The names of other cities within the same
population size or with a similar make up as
Naples for which similar searches have been
conducted. Provide the name and phone number
of the Personnel Director or Council persons
for each of the above cities who would be familiar
with the proposer's work.
Any other information pertinent to the firm's
reputation and past experience with similar
projects.
5.
List any deviations from the minimum requirements of
the project listed in Section II of this document.
6.
Provide any guarantee concerning placed candidates.
7.
Provide a listing of any followup services available
and whether these services are in addition to the
basic service or included in the base fee.
DEADLINE FOR PROPOSALS IS 5:00 P.M., JANUARY 16, 1991.
SEND TEN COPIES OF PROPOSALS.
Attachment
Page 6
CITY MANAGER RECRUITMENT
January 25, 1991
SEARCH FIRMS
BARRIERS
AIDES
Costs
Objectivity
Field of candidates smaller
Time Savings
Not familiar with organization
Experts
Not local
Professionals in field
Confidentiality (less public info./
input)
Access to candidates we cannot
reach through advertising
Confidentiality for candidate
Will tailor process to Councils
desires
Sunshine Law requirements
INTERNAL
BARRIERS
AIDES
Time
$$ Costs (?)
Staff
Larger field of candidates to
evaluate
Less objectivity
Sundhine Law requirements
More difficult to build consensus
on candidate qualifications
Productivity in Human Resources
(calls, paper, other)
Risk for candidates currently
employed
Volume/paper, filing, copying
Council time (already backlogged)
Sunshine Law requirements
CITY OF NAPLES
APPLICATION FLOW CHART
FOR MANAGERIAL APPLICANTS
Attachment g z Page 7
HUMAN RESOURCES DIVISION
tn
a
..-1
4-)
rn
Requisition Received from Dept.Vacancy Occurs
.--1 0
a
41
DEPARTMENT
Log In
a
C
E. 0
4-)
-,-i
No
.R. Director approv
En
o
O.,
Jus
tific ation Re-examined
Y rs
v
ity Manager ap
5 Days
Justification Re-examined
YEs
Recruitment file set up
V
"
H.R. Dir. performs Job Audit
and Specifications
^
Position posted:
I. Job Bulletin
2. Job Hotline
3. Newspaper
4. Other magazines/flyers
5. Job Interest Cards Mailed
CO
ta
A
A
a)
o
o
$-4
(NI 0
a 4"
V
,A
Resumes or Applications Received
^
ww
a
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4-3
-.-1
•
pplications screened by li • a ...—
a
Ys
s-1
c..)
a)
a
wo
Letters sent to ineligible
candidates
A
Letters and/or written packages sent
14
H.R. Dir. reviews respons
A
0
YES
A
ephone interviews by
. • ., Dept. Din
• 5
YES
90 to
120 Days
A
• . al interviews by H.R. ii.
aVor Depc. Dir.
0
P\
a ground investigation by H.R.
d Dept. Dir.
'
u)
rn
a)
0
co
n
^
Offer letter mailed --es----4,
ycsse
OD >
)
PA
C.1
E+ 01
cr)
a
---1
-.--1
X
15 to
30 Days
H.R. Technician schedules
medical exam
yEs
se
Orientation
Ye- s
- . proved by Citi------et—
na:
—
14 o
.
>
No
R. Dir. reviews
Yc
Waiver Signed I
0
I
KEY
BEGIN/END STEPS
I ACTIVITIES
<"DECISIONS REQUIRED
nn•
e-ronn
andidate Selec
A
.2
1-4
OLI
A
1
Attachment #3, Page 1
I
--
MEMO ---
TO:
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM:
RAND-SCOTT COGGAN, ACTING CITY MANAGER
MARY KAY MCSHANE, HUMAN RESOURCES DIRECTOR/147,41
SUBJECT: SEARCH FIRM PROPOSALS
DATE:
JANUARY 22, 1991
BACKGROUND
Requests for proposals for consultant services to conduct a
search for candidates to fill the position of City Manager were
distributed by ma 41 to 44 agencies December 21, 1990, copy.
attached. Sixtee' agencies responded to this proposal.
.11111•11.
ANALYSIS
We have conducted a preliminary analysis of the 16 proposals based
on the following criteria:
*
*
*
*
*
*
Government Experience
Florida Experience
Project Managers Background and Experience
Time Frame
Process Utilized
Cost
Of these 16 firms, 4 placed consistently high in all categories
of the matrix. These firms were Slavin Nevins, Norman Roberts,
The PAR Group, and Ralph Andersen and Associates. Additionally,
Municipal Advisors, Inc. and Jensen-Oldani and Associates scored
high in many categories; however do not have much Florida
experience, if any. Reference checks are being conducted by
Personnel at this time.
_sd
Attachment #3, Page 2
Page 2 of 2 Pages
January 22, 1991
We have provided blank copies of the search firm selection matrix
along with all sixteen proposals for your review, as attachments
to this memorandum.
RECOMMENDATION
It is recommended that Council address this item at the workshop
on Saturday, January 26. We would recommend one of these two
alternatives:
12Ca,
1.
Discuss and short-list to 3 or 4 firms. Have these
firms make a formal presentation to Council at
February 4, 1991 workshop.
2.
Make a final selection at workshop on January 26,
1991 and forego formal search firm presentations.
C-C
7)76
Mary Way McShane
Rand-Scott Co
Attachment
r
--
MEMO
Page 1
MODEM
TO:
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM:
NAPLES PARES AND RECREATION ADVISORY BOARD
SUBJECT: ANNUAL REPORT
DATE:
DECEMBER 13, 1990
The Parks and Recreation Advisory Board would like to summarize its
activities for 1990.
The Board feels that there have been many positive improvements
throughout the year. A summary of these are listed below.
liCCOMPLISHMENTS
1. The Advisory Board's recommendation for acquisition of the
property adjacent to the Airport has progressed.
• \
Held second meeting with the County Advisory Board.
Clarified issues relating to regional park, baseball,
school facilities and impact fees.
3. Added an alternate position to the Board to cover
absenteeism.
4. Obtained funding for Conceptual Plan of a gym at
Fleischmann Park.
5. Finalized Conceptual Plan and purchased necessary property
for the renovation and expansion of Anthony Park.
6. Finalized Conceptual Plan and bid out improvements to the
linear park on Goodlette Road between 8th Avenue North and
14th Avenue North.
.Attachment #4, Page 2
0
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
December 13, 1990
Page 2
RECOMMENDATIONS
1.
Continue to pursue acquisition of park property adjacent
to Airport.
2.
Continue to pursue development of school sites within the
City.
3.
Strongly support funding improvements to Anthony Park.
4.
Strongly support funding for a gymnasium at Fleischmann
Park.
5.
Request a review of duties and responsibilities of the
Advisory Board with City Council.
6.
Continue to meet annually with the County Park and
Recreation Advisory Board.
7.
The Advisory Board supports remodeling the Tennis Pro-Shop
in Cambier Park.
8.
The Advisory Board supports the renourishing of the
beaches in the City of Naples.
9.
The Advisory Board supports the Community Services
Department's five-year Capital Improvement Program.
10. We shall work to improve the efficiency and maximize the
profits at all enterprise locations throughout the park system.
We look forward to our joint workshop with Council to discuss this
report.
Respectfully yours,
Rex Storter, Chairman
Naples Parks and Recreation
Advisory Board
Prepared by:
Christopher L. Holley
Community Services Director
RS:CLH:dm
xc: Advisory Board Members