Minutes - City of Prince Albert

EXECUTIVE COMMITTEE MINUTES:
NOVEMBER 19, 2012
Minutes of a meeting of the Executive Committee of The City of Prince Albert
held in the Council Chamber, City Hall, on the above date at 5:45p.m.
1.
CALL TO ORDER:
Councillor T. Zurakowski, Chairperson, called the meeting to order.
PRESENT:
Mayor Greg Dionne
Councillors:
Charlene Miller
Rick Orr
Lee Atkinson
Don Cody
Tim Scharkowski
Martin Ring
Mark D. Tweidt
Ted Zurakowski
-ANDCliff Skauge, City Clerk
Robert Cotterill, City Manager
Craig Guidinger, Planner 1
Ken Paskaruk, City Solicitor
Colin Innes, Director of Public Works
Joe Day, Director of Financial Services
Colleen Gnyp, Communications Manager
Chris Cvik, Director of Corporate Services
Greg Zeeben, Director of Community Services
Kevin Fines, Personal Computer Support Officer
Les Karpluk, Director of Fire & Emergency Services
Kim Johnson,_Acting Director of Economic Development
and Planning
2.
SUBMISSION OF PECUNIARY INTEREST FORMS:
NOVEMBER 19, 2012
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CITY OF PRINCE ALBERT
3.
ADOPTION OF MINUTES:
0329.
Moved by Councillor C. Miller, AND RESOLVED:
That the Minutes of the Executive Committee meeting held
October 1, 2012, be taken as read and adopted.
4.
APPROVAL OF AGENDA:
0330.
Moved by Councillor R. Orr, AND RESOLVED:
That the Agenda for this meeting be approved, as presented,
and, that the presentations, delegations and speakers listed on the
Agenda be heard when called forward by the Chair.
5.
PRESENTATIONS, DELEGATIONS & RELATED REPORTS:
6.
COMMUNICATIONS/PETITIONS PACKAGE:
0331.
Moved by Councillor M. Ring,
That the Communications/Petitions Package Item Nos. 6.1
to 6.4 be received and forwarded to City Council for approval, as
indicated.
6.1
Correspondence from Ca~lah Cassavant, Jonaya Barker, Kristen Duret,
and Stephanie LeBlanc, 4 h Year Students, Nursing Education Program of
Saskatchewan, received October 17, 2012, requesting an opportunity to
address Members of Council regarding Fire Hall Response Time.
That the Correspondence from Caylah Cassavant,
Jonaya Barker, Kristen Duret, and Stephanie LeBlanc, 4th
Year
Students,
Nursing
Education
Program
of
Saskatchewan, received October 17, 2012, requesting an
opportunity to address Members of Council regarding Fire
Hall Response Time be received as information and filed .
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CITY OF PRINCE ALBERT
6.2
Correspondence from Wanda Burnout, Debra Burnout, Lindsay Dennett,
Robin Mourot, 4 1h Year: Students, Nursing Education Program of
Saskatchewan , received October 17, 2012, requesting an opportunity to
address Members of Council regarding Strategies to make the City Safer
for Pedestrians.
That the Correspondence from Wanda Burnout,
Debra Burnout, Lindsay Dennett, Robin Mourot, 4 th Year
Students, Nursing Education Program of Saskatchewan,
received October 17, 2012, requesting an opportunity to
address Members of Council regarding Strategies to make
the City Safer for Pedestrians be received as information
and filed .
6.3
Correspondence from Otto Boyko dated November 6, 2012, requesting
'that City Council's Property Tax Bylaw No. 10 of 2012 be amended to
adjust the Vacant Land Minimum Tax.
That the Correspondence from Otto Boyko dated
November 6, 2012, requesting that City Council's Property
Tax Bylaw No. 10 of 2012 be amended to adjust the Vacant
Land Minimum Tax be received and referred to the Financial
Services Department.
6.4
Media Release:
a.
Update on Diefenbaker Bridge Lane Closures dated November 9,
2012.
That the Media Release with respect to Update on
Diefenbaker Bridge Lane Closures dated November 9, 2012,
be received as information and filed .
0332.
Moved by Councillor M. Ring. AND RESOLVED:
That the Communications/Petitions Package Item Nos. 6.1
to 6.4 be received and forwarded to City Council for approval, as
indicated.
NOVEMBER 19, 2012
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CITY OF PRINCE ALBERT
7.
CONSENT AGENDA:
7.3
Report from Planner 1 dated November 1, 2012, with respect to Zoning
Bylaw Amendment - 540 - 1st Avenue East - C1 - Downtown
Commercial to IG- Institutional General Service/Contract Zone. (BYLAW
NO. 31 OF 2012) (RPT#EDP-12-154)
That the Report from Planner 1 dated November 1,
2012, with respect to Zoning Bylaw Amendment- 540- 1st
Avenue East - C1 - Downtown Commercial to IG Institutional General Service/Contract Zone- Bylaw No. 31
of 2012 be received and referred to City Council for
consideration at its November 26, 2012 meeting.
7.5
Report from Director of Community Services dated November 14, 2012,
with respect to E.A. Rawlinson Centre Quarterly Report - July to
September 2012. (RPT#COMM-12-43)
That the Report from Director of Community Services
dated November 14, 2012, with respect to E.A. Rawlinson
Centre Quarterly Report - July to September 2012 be
received as information and filed .
7.6
Report from Director of Financial Services dated October 25, 2012, with
respect to Landfill Pass Program Update. (RPT#FIN-12-70)
That the Report from Director of Financial Servi.ces
dated October 25, 2012, with respect to Landfill Pass
Program Update be received as information and filed.
7.7
Report from Director of Financial Services dated October 31, 2012, with
respect to Monthly Financial Report - August, 2012. (RPT#FIN-12-73)
That the Report from Director of Financial Services
dated October 31, 2012, with respect to Monthly Financial
Report- August, 2012 be received as information and filed .
7.8
Report from Director of Financial Services dated November 14, 2012, with
respect to Monthly Financial Report- September, 2012. (RPT#FIN-1274)
That the Report from Director of Financial Services
dated November 14, 2012, with respect to Monthly Financial
Report - September, 2012 be received as information and
filed.
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NOVEMBER 19, 2012
CITY OF PRINCE ALBERT
7.9
Report from Chief Clerk dated November 5, 2012, with respect to Account
List No. 20 of 2012 in the amount of $3,014,653.44. (RPT#FIN-CC-12-21)
That the Report from Chief Clerk dated November 5,
2012, with respect to Account List No. 20 of 2012 in the
amount of $3,014,653.44 be received as information and
filed.
0333.
Moved by Mayor G. Dionne, AND RESOLVED:
That the Consent Agenda Item Nos. 7.3, and 7.5 to 7.9 and
the recommendations contained therein be received and forwarded
to City Council for approval, as indicated.
8.
REPORTS OF ADMINISTRATION & COMMITTEES:
7.1
0334.
Report from Director of Corporate Services dated October 10, 2012, with
respect to Landfill Pass Communication Plan. (RPT#CORP-CC-12-05)
Moved by Councillor M. Tweidt. AND RESOLVED:
That the Report from Director of Corporate Services
dated October 10, 2012, with respect to Landfill Pass
Communication Plan be received as information and filed.
7.2
0335.
Report from Planner 1 dated October 22, 2012, with respect to 291h Street
West Road Closure. (BYLAW NO. 33 OF 2012) (RPT#EDP-12-153)
Moved by Councillor C. Miller, AND RESOLVED:
That the Report from Planner 1 dated October 22,
2012, with respect to 29th Street West Road Closure- Bylaw
No. 33 of 2012 be received and referred to City Council fo'r
consideration at its November 26, 2012 meeting.
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CITY OF PRINCE ALBERT
7.4
Report from Planner 1 dated November 13, 2012, with respect to Zoning
Bylaw Amendment- 31B: UE- Urban Expansion to 31C: UE- Urban
Expansion District. (BYLAW NO. 32 OF 2012- 15 t Reading) (RPT#EDP12-157)
Moved by Councillor L Atkinson . AND RESOLVED:
0336.
That the Report from Planner 1 dated November 13,
2012, with respect to Zoning Bylaw Amendment- 31B: UEUrban Expansion to 31C: UE- Urban Expansion DistrictBylaw No. 32 of 2012 be received and referred to City
Council for consideration at its November 26, 2012 meeting.
8.1
0337.
Report from City Manager dated November 13, 2012, with respect to
Request for Efficiency Audit. (RPT#CM-12-27)
Moved by Mayor G. Dionne. AND RESOLVED:
That the Report from City Manager dated November
13, 2012, with respect to Request for Efficiency Audit be
received as information and filed.
8.2
0338.
Report from City Clerk dated November 5, 2012, with respect to 2013
Executive Committee & City Council Meeting Schedule. (RPT#CORPCLK-12-18)
Moved by Mayor G. Dionne, AND RESOLVED:
That the Report from City Clerk dated November 5,
2012, with respect to 2013 Executive Committee & City
Council Meeting Schedule be received ; and, that the
following recommendations of the City Clerk, as contained
therein, be approved:
"1.
That the 2013 Executive Committee and City Council
Meeting Schedule, as outlined on the attached list, be
approved;
2.
That a departure from the regular meeting scheduled
for the Executive meeting in February be approved to
accommodate the attendance of members of Council
at the Annual Saskatchewan Urban Municipalities
Association Conference on February 3 - 6, 2013, in
Saskatoon;
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NOVEMBER 19,2012
CITY OF PRINCE ALBERT
8.3
0339.
3.
That a departure from the regular meeting scheduled
for the City Council meeting in February be approved
to accommodate the Annual February School Break;
4.
That a departure from the regula,r meetings scheduled
for the month of April be approved to accommodate
the Annual School Easter Break;
5.
That a departure from the regular meeti'ng scheduled
for the Executive meeting in June be approved to
accommodate the attendance of members of Council
at the Annual Federation of Canadian Municipalities
Conference on May 31 -June 3, 2013, in Vancouver;
and,
6.
That the July and August Executive Committee and
City Council meetings be scheduled at 4:00p.m. , and
if necessary the Committee of the Whole Council
lncamera meetings be scheduled at 2:00 p.m. for the
same period."
Report from Manager of CapitaJ Projects dated November 14, 2012, with
respect to Crescent Acres Stage 4 and 5. (RPT#PW-12-79)
Moved by Councillor M. Ring, AND RESOLVED:
That the Report from Manager of Capital Projects
dated November 14, 2012, with respect to Crescent Acres
Stage 4 and 5 be received ; and, that the following
recommendations of the Manager of Capital Projects, as
contained therein, be approved:
"1.
That the Proposal for Crescent Acres Stage 4 & 5
Design be awarded to AECOM of Saskatoon, in the
estimated amount of $343,070, plus applicable Goods
and Services Tax;
2.
That the Mayor and City Clerk be authorized to
execute the Professional Service Agreement, on
behalf of The City, once prepared; and ,
3.
That $343,070 of the funding in amount $1 ,677,400,
already approved in the 2012 Land Fund Budget, for
underground work for Phases 4a, 4b, and 5, be used
NOVEMBER 19,2012
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CITY OF PRINCE ALBERT
for the cost of design and tender of the underground
work."
8.4
0340.
Report from Director of Financial Services dated October 29, 2012, with
respect to John M. Cuelenaere Public Library Grant. (RPT#FIN-12-71)
Moved by Councillor M. Ring. AND RESOLVED:
That the Report from Director of Financial Services
dated October 29, 2012, with respect to John M. Cuelenaere
Public Library Grant be received; and, that the following
recommendations of the Director of Financial Services, as
contained therein, be approved:
"1.
2.
8.5
0341.
That pre-budget approval be authorized to:
a.
Increase the 2013 grant to the John M.
Cuelenaere Public Library to $1 ,443,900; and,
b.
Reduce the 2013 grant to the Wapiti Regional
Library Board to $21 0,000; and,
That the funding increases requested for "Library
Collections" and ''Building Operations'' be referred to
the Budget Committee for consideration during the
2013 Budget deliberations."
Report from Assistant Director of Financial Services dated November 8,
2012, with respect to Request for Proposals No. 105 of 2012 -Audit
Services- City Financial Statements. (RPT#FIN-12-72)
Moved by Councillor M. Tweidt. AND RESOLVED:
That the Report from Assistant Director of Financial
Services dated November 8, 2012, with respect to Request
for Proposals No. 105 of 2012 - Audit Services - City
Financial Statements be received; and, that the following
recommendations of the Assistant Director of Financial
Services, as contained therein, be approved:
"1.
That Request for Proposal No. 105 of 2012 - Audit
Services - City Financial Statements be awarded to
Deloitte & Touche, LLP for a five (5) y.ear term for the
period for the audit of the year ended December 31 ,
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CITY OF PRINCE ALBERT
2012, and to expire with the audit of the year ended
December 31 , 2016; and,
2.
8.6
0342.
That the Mayor and City Clerk be authorized to
execute any necessary Agreement(s), on behalf of
The City."
Report from Golf Course Advisory Committee dated November 15, 2012,
with respect to 2013 Cooke Municipal Golf Course Fees.
Moved by Councillor M. Ring, AND RESOLVED:
That the Report from Golf Course Advisory
Committee dated November 15, 2012, with respect to 2013
Cooke Municipal Golf Course Fees be received ; and , that
the following recommendations of the Golf Course Advisory
Committee, as contained therein, be approved:
9.
0343.
"1 .
That the 2013 Cooke Municipal Golf Course Fee
Schedule, as outlined in Attachment 'A', attached to
the Report from Golf Course Advisory Committee
dated November 15, 2012, be approved; and,
2.
That Administration be directed to place any operating
surpluses or deficits from the Cooke Municipal Golf
Course Operations into the Golf Course Capital
Reserve."
UNFINISHED BUSINESS:
Moved by Councillor M. Ring, AND RESOLVED:
That the Executive Committee forward the above Agenda
from its meeting of November 19, 2012, along with the
recommendations and noted amendments, to City Council for
consideration at its November 26, 2012 meeting.
NOVEMBER 19, 201 2
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CITY OF PRINCE ALBERT
10.
ADJOURNMENT- 6:43 P. .
0344.
o now adjourn.
CITY CLERK
MINUTES ADOPTED THIS 10TH DAY OF DECEMBER, A.D. 2012.
NOVEMBER 19, 2012
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CITY OF PRINCE ALBERT