August 2, 2016 - Scott County, Virginia Public Schools

Transcription

SCOTT COUNTY VIRGINIA SCHOOLS
Phone: 276-386-6118 Fax: 276-386-2684 http://scott.kl2.va.us
Board Meeting Agenda (Regutar Meeting)
Date: AugusT 2, 2016 (Tuesday)
Time: 6:30 p.m.
location: Scott County School Board
340 East Jackson Street, Gate City, VA242SL
1. Call to Order
2. Moment of Silence Followed By Pledge of Allegiance
3. ltems to Add to Agenda/Approval of Agenda
4. Approval of Meeting Minutes
A. July 5,2OL6 Regular Meeting Minutes
B.
July 18, 2016 Special Meeting Minutes
C.
Approval of Amended Minutes of April 5,20L6
5.
Approval of Claims
6.
Approval of Competitive Early Head Start Expansion Grant
Approval of Head Start Budget for June, 2016
6. Public Comment
7. Superintendent's
-
Kathy Wilcox, Head Start Director
Report
A. Approval of Revised Policy Manual
Approval of Student/Parent Handbook and Code of Conduct
Approval of School Allocations
D. Approval of Extension of Bread Bid
E. Approval of Schools to Apply for a MasterCard Business Card
B.
C.
8.
Closed Meet¡ng: Motion
9.
ltems by Supervisor of Personnel and Student Services - Jason Smith
A. Annual Review of Crisis Plans
B. Approval of Evaluation Handbook (Non-School Based Administration)
to Enter (Specify ltems) & Motion to Return to Regular Meeting/Closed Meeting Certification
B. Personnel
1.0. Board
11..
Member Comments
Adjournment
Next Meet¡nq: Scott County Career & Technical Center Auditorium
-
6:30 p.m., Thursday, September 8,20!6
t7
DRAFT
SCOTT COUNTY SCHOOT BOARD
MTNUTES OF REGULAR MEETTNG TUESDAY, JULY 5, 2016
The Scott County School Board met for a regular meeting on Tuesday, July 5, 2016, at the Scott
County School Board Office, with the following members present:
William "Bilf'R. Quillen, Jr., Chairman
L. Stephen "Steve" Sallee, Jr., Vice Chairman
Larry L. Horton
ABSENT: None
Linda D. Gillenwater
Gail L. McConnell
David M. Templeton
OTHERS PRESENT: John I. Ferguson, Superintendent; Jason Smith, Supervisor of Personnel;
K.C. Linkous, Clerk Of The Board/Human Resource Manager; Beverly Stidham, Deputy Clerk/Purchasing
Agent; Doris Boitnott, VEAA.IEA Uniserv Director; Amanda Clark, Heritage TV; Kathie Wilcox, Head
Start Director; Ashley Culbertson and Claire Ross, Fort Blackmore Primary PTO and Nancy Godsey,
Citizen.
CALL TO ORDER/MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE: Chairman
Quillen called the meeting to order at 6:30 p.m. The audience observed a moment of silence and Mr.
McConnell led in citing the Pledge of Allegiance.
ITEMS TO ADD TO AGENDA/APPROVAL OF AGENDA: Chairman Quillen stated that
under Superintendent's Report, Item D. Approval of College Fund Board of Directors, is to be added to the
agenda. On a motion by Mr. Templeton, seconded by Mr. Horton, all members voting aye, the Board
approved the agenda with the addition of ltem D.
APPROVAL OF DELEGATE AND ALTERNATE DELEGATE FOR THE 2016 VSBA
ANNUAL CONVENTION: Chairman Quillen made a motion that Mr. Steve Sallee has served the county
well as the Delegate or the past few years, motion was seconded by Mr. Horton, all members voting aye,
the Board approved Mr. Steve Sallee as the VSBA Delegate for the 2016 Annual Convention.
Chairman Quillen also made a motion that Mr. David Templeton serve as the VSBA Alternate
Delegate, seconded by Mr. Sallee, all members voting aye, the Board approved Mr. David Templeton as
the Alternate Delegate for the 2016 Annual Convention.
CHANGING THE DATE OF THE SEPTEMBER REGULAR BOARD MEETING: On a
motion by Mr. Hofton, seconded by Mr. McConnell, all members voting aye, the Board voted to change the
date of the September Regular Board Meeting to Thursday, September 8,2016
APPROVAL OF MEETING MINUTES OF JUNE 7.2016 REGULAR MEETING OF THE
BOARD: On a motion by Mr. McConnell, seconded by Mr. Templeton, all members voting aye, the Board
approved the Tuesday, June 7, 2016 Regular Meeting Minutes as submitted.
APPROVAL OF JUNE 16. 2016 SPECIAL MEETING: On a motion by Mr. Horton, seconded
by Mr. Sallee, all members voting aye the Board approved the minutes of the Special Meeting held June 16,
2016.
APPROVAL OF JUNE 23.2016 BUDGET CLOSE OUT MEETING MINUTES: On
a
motion by Mr. Sallee, seconded by Mr. McConnell, all members voting aye, the Board approved the
minutes ofthe June 23,2016 Budget Close Out Meeting.
APPROVAL OF CLAIMS: Mr. Steve Sallee questioned two claims to Beeson, Lusk & Street.
Ms. Beverly Stidham, Deputy Clerk/Purchasing Agent, explained that the claim for $l,l10.00 was for the
Duffied Primary Gym addition of a concession stand and the claim for 52,365 was for a booklet on the
roofing projects. Mr. David Templeton questioned a claim to Kingsport Armature & Electric in the amount
of $10,000. Ms. Stidham stated that this is for the custom outlets being installed in the drop ceilings at each
school.
l8
On a motion by Mr. Templeton, seconded by Ms. Gillenwater, all members voting aye, Mr. Steve
Sallee opposed, the Board approved claims as follows:
School Operating Fund invoices & payroll in the amount of $0,000,000.00 as shown by warrants
#00000-00000 & electronic payroll direct deposit in the amount of $0,000,000.00 & electronic payroll tax
deposits in the amount of $000,000.00. Cafeteria Fund invoices & payroll in the amount of $00,000.00 as
shown by warrants #00000-00000 & electronic payroll direct deposit in the amount of $00,000.00 &
electronic payroll tax deposit in the amount of $00,000.00. Head Start invoices & payroll totaling
$00,000.00 as shown by warrants #00000-00000.
PRESENTATION FROM FORT BLACKMORE PTO: Ms. Ashley Culbertson, President of
the Fort Blackmore Primary PTO and Ms. Clair Ross, Secretary/Treasurer of FBP PTO, presented a request
to the board for a $10,000 donation toward Playground Equipment for the school and community use. The
Board asked who would be installing the equipment and Ms. Culbertson stated that the Fort Blackmore
Community, PTO and Rotary will help with the installation and that the mulch and borders will be donated.
Mr. Culbertson also stated that the PTO would like cameras to be installed around the area and
Superintendent Ferguson explained that the School System would take care of these. Mr. Horton asked
about the liability of the school system with the community installing the equipment and using the
equipment. Mr. Jason Smith, Supervisor of Personnel, stated that the school system would want to discuss
the installation of the project further before a decision is made.
On a motion by Mr. Sallee, seconded by Mr. Horton, all members voting aye, the Board voted to
table the request of the Fort Blackmore Primary PTO to further discuss the details.
APPROVAL OF HEAD START FINANCIAL REPORT FOR MAY,2016: On a motion by
Mr. Sallee, seconded by Mr. Templeton, all members voting aye, the Board approved the Head Start
Financial Report for May, 2016 as follows:
Administrative Cost for ll4ay
Expenses for May 2016
In-kind for May 20Ió
2016
$12,266.91
$l13,852.96
$3I,01l
86
APPROVAL OF HEAD START TO PURSUE AN EARLY HEAD START EXPANSION
GRANT: Ms. Kathie
Vy'ilcox, Head Start Director, presented information on an Early Head Start
Expansion and Early Head Start-Child Care Partnership Grants. Ms. Wilcox stated that Scott County
currently does not have an early head start program and that the grant is $135,000,000 and will be awarded
to 75 grantees nationwide. Ms. Wilcox considers this an oppornrnity for Scott County to explore an Early
Head Start Program. She explained that the ages for this program will be birth to three years old and that
she currently has one facility available right now. Ms. Wilcox also stated that the deadline for the grant
application is August 24 and that she would need to present this to the Board for approval at the August 2,
2016, Regular Meeting.
Mr. David Templeton made a motion that the Board table this until more information on
availability of facilities to house these children can be obtained. No second was made and therefore the
motion failed.
On a motion by Mr. McConnell, seconded by Mr. Sallee, all members voting aye, Mr. Templeton
opposed, the Board approved the pursuit of the Early Head Start Expansion & Early Head Start-Child Care
Partnership Grant.
PUBLIC COMMENT: No one from the public came forward.
APPROVAL OF RESOLUTION OF PAYMENT OF EARLY INVOICES: Superintendent
Ferguson presented a resolution for the payment of early invoices for the 2016-2017 school year. On a
motion by Mr. Templeton, seconded by Ms. Gillenwater all members voting aye, the Board approved the
following Resolution of Payment of Early Invoices for the 2016-2017 school year.
WHEREAS, the Scott County School Board desires to practicefinanciql qccountability, and
WHEREAS, certain invoices are of the nqture that add interest charges and additional late
chargesfor the registrationfees after ø prescribed number ofdays, and
WHEREAS, certain invoices hwe a discount applied if paidwithin a prescribed number of
days, and
WHEREAS, lhese interest, late, qnd additional charges are viewed as unnecessary expenses,
l9
THEREFORE, BE IT RESOLVED that the Scott County School Board authorizes the
Purchasing Clerk to forward upon approval of the Superintendent invoices for pqyment as follows:
Verizon, American Electric Power Company, Bristol Utilities Board, Copier Leasing Companies, Division
of Motor Vehicles, Dungannon Water Department, Exxon Company, Gate City Water Department, Bank of
America (Mastercard) Platinum Plusþr Business, MountaiNet, Nickelsville Ll/ater Department, Office
Depot, Pitney Bowes, Powell Valley Electric Company, Scott County Telephone Cooperative, Scott County
Public Service Authority, Scott Telecom & Electronics, Century Link, Virginia State Police, Central
Registry Search, Reinhart, Borden Dairy, Sara Lee Bakery, Thrift-tlray Market, Food City, Quill,
Typewriter Sqles & Service, McCollum Bottled Water, LLC, Scott County Lumber & Hqrdware, vendors
for physicals and Board approved and/or bidded contracted maintenance/construclion invoices, architect
and engineering invoices, insurance and Board invoices, registrationfees, invoices stating discounts, and
invoices involving grants that are to be usedfor reimbursement purposes.
THEREFORE, ßE IT FURTHER RESOLVED that a copy of these prepaid invoices be
presented to the School Board at its next regularly scheduled meeting.
Legøl Reference: Code of Virginía 22.1-122
APPROVAL OF ITEMS FOR SURPLUS SALE: On a motion by Mr. Horton, seconded by Mr
Sallee, all members voting aye, the Board approved the items for surplus sale list as presented:
Fort Blackmore Primary - (l) Tall shelf (2) TV Carts (l) Utility Cart (2) Teacher desks (2) book
Shelves (4) corner tables (2) blue chairs (18) children's chairs (1) VCR-DVR
(1) Folding table (l) projector screen & stand (2) dividers (15) metal lockers and
(L) Corner computer Desk
Hiltons Elementary - Overhead Projector, TV, Book Shelf, Trash Cans, Metal Computer Desks
Cafeteria Table, Couch
Gate City Middle School - Copier, Old Kitchen Serving Line, RCA 19" TV, CD Players
Tape player, Video tape cleaner, cassette player, pocket chart, VCR's, Calculators,
RCA Small Wonder Video Recorder, MyCap Jr., Averkey 3 Plus, HP Scanner,
Mitsubishi Video Projector, office chairs, Gold Star TV/DVD, Sony Digital Still Camera,
HP Laserjet printer, Classroom Jeopardy Set, Interwrite Classroom Remote System,
Savin 9027 Copier, Paper Shredder
Gate City High School - (l l) Channel I TV's (2) Fax Machines; TV/VCR Cart, (2) TV Carts
(1-) Chalkboard; Projector Screen (3) Sharp TV's (2) Phillips Magnavox VHS Players;
Dell Speakers; (8) TV Carts; Small Metal Cart, Magnavox TV, (2) Gold Star VHS
Players; Case of Interwrite PRS Remotes, RCA/VHS Player, (2) Magnavox DVD
Players; Linksys 8-port Gigabit Switch, Pioneer Cable Box, (2) Mitsubishi TV's;
Panasonic VHS Player, Zenith TV, RCA/DVD Player, RCA TV, Emerson VHS/DVD
Player, NEC Projector, (3) Infocus projectors (2) Mitsubishi Projectors; Notevision
Projector; (6) Computer Keyboards; Typewriter, Califone Cassette Recorder/CD Player
with Speakers, Seenite Opaque Projector, Record Player, Ringmaster SL/CA Player; (2)
Listening Centers, (4) Kodak Slide Trays (2) Boxes of Career VHS Videos, (2) chairs.
Twin Springs High School - (4) V/elders (9) Tape Recorders (8) Microscopes (l) Electric Stove
(2) Microwaves (l) Overhead Projector (1) Scanner
Nickelsville Elementary - (1) Big Wood Table (2) Old Classroom Tables (l) PA System (2)
Speakers & Stands (3) Rolling Carts (5) TV's (1) Copier (l) Printer (7) VCR's (l)
Laminator (l) Teacher Desk (2) Small Chairs (1) Projector (2) Tissue Holders (8) Old
Desks; Some Old Tables
Rye Cove Intermediate - (2) Rolling Computer Tables (2)Trapazoid Tables (l) Small Round
Table (18) Padded Chairs (l) Bucket of Aquarium Supplies (2) Rolling Computer Chairs
(1) Oak Chair (l) Stereo Component (4) VCR's (1) Document Camera (1) Infocus
Projector (2) TV's (1) Gray Computer Chair (1) Jeopardy Game (1) Desk (broken),
Maps, (l) Old Popcorn Popper
Rye Cove High School - (5) TV's (2) Printers; Fax/Printer; Riding Mower (Red) and Copier
\ileber City Elementary - Grill, Computer Monitor, Projector, Blue Mat, (2) Sleds; Teacher
Desk, Flags, DVR, TV, Tumbling Composter, Metal Desk, Dance Game, Rabbit Fence,
Propane Tanks (3); VCR and Composite
Yuma Elementary - Speakers, Cafeteria Tables, TV Carts, TV's, Overhead Projector
Shoemaker Elementary - Podium/Lectem and Clothes Dryer
Maintenance - (28) 5 Gallon Buckets of Perma-Crete Sealer; (3) I l5volt Robinair Vacuum
Pumps (1) Campbell Hausefeld 30 Gallon I l5volt Air Compressor & Tank; (1)
20
Lincoln 230volt 225amp Arc Welder (l) Lincoln 230l460volr250amp Arc Welder (15) Copper
I l5volt 320watt High Bay Metal Halide Light Fixtures; (approximately 320) T-8 Four Foot
Fluorescent Light Bulbs; (approximately 60) T-12 Four Foot Fluorescent Light Bulbs
Bus Garage -2009 Thomas Saf-T-Liner 78 Passenger Bus (body only); 1993 International School Bus 52
Passenger; 2000 Toyota Echo 4 Door; Pressure Washer
School Board OffÌce - TV's, VCR's, Chairs, Fish Tanks, Copy Machine, Cabinets, Typewriter, Filing
Cabinets, Old Cafeteria Tables, Cafeteria Equipment (mixer, kettles, etc.), Old Student Desks, Old
Tables, Walkie Talkies, PA System, Metal Lockers, Desks, Projectors
APPROVAL OF REVISED CAFETERIA MEAL PRICES: Superintendent Ferguson
explained that the revision to the meal prices is a $.05 increase above what was approved in May and that
this is applied only to the lunch prices. He stated that the breakfast prices stayed the same.
On a motion by Mr. Sallee, seconded by Mr. Horton, all members voting aye, the Board approved
the Revised Cafeteria Prices as presented:
High/Middle School Breakfast
Adult Breakfast
Elementary Breakfast
Elementary Lunch
High/Middle School Lunch
Adult Lunch
$
1.00
$1.60
$0.9s
$1.90
s2.2s
$3.0s
APPROVAL OF THE REVISED SCOTT COUNTY SCHOOL BOARD COLLEGE FUND
RECOMMENDATION OF BOARD OF DIRECTORS: Superintendent Ferguson explained that due to
extenuating circumstances one Board Member from the list approved in June, 2015, could not serve and
therefore the listed has been revised.
On a motion by Mr. Templeton, seconded by Mr. Horton, all members voting aye, the Board
approved the following list of the Board of Directors for the Scott County School Board College Fund:
SCOTT COUNTY SCHOOL BOARD
COLLEGE FUND
RECOMMENDATION OF
BOARD OF DIRECTORS
Carolyn Dishner
65 Dunham Circle
Johnson City, TN 37601
423-202-3935
Henry Clabaugh
P.O. Box 206
GateCity,VA 24251
276-386-9574
Donna Williams
2741 Hilton Road
Gate City, VA 24251
423-571-0559
David Wininger
1577 Yuma Road
Gate City, VA 24251
276-386-67s8
Barbara Hillman
P.O. Box 373
Dungannon, VA 24245
276-386-2238
2l
Tommy Green
177 Timothy Street
Nickelsville, Ya. 2427 I
276-479-29
CLOSED MEETING: Mr. Sallee made a motion to enter into closed meeting at 7:00 p.m. to
discuss head start personnel, teachers, teaching assistants, coaches, and as provided in Section 2.2-3711 A
(l) of the Code of Virginia, as amended; motion was seconded by Mr. McConnell, all members voting aye.
RETURN FROM CLOSED MEETING: All members returned from closed meeting at 8:57 p.m.
and on a motion by Mr. Sallee, seconded by Mr. McConnell, the Board returned to regular session and Mr.
Sallee cited the following certification of the closed meeting:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Scott County School Boord hos convened o closed meeting on this date pursuant
to on offirmotive recorded vote and in occordance with the provisions of the Freedom of lnformotion Act;
ond
WHEREAS, Section 2.2-3771 oÍ the Code of Virgínia requires certification, by this Scott County
School Boord that such meeting wos conducted in conformity with Virginio low;
NOW, THEREFORE, BE lT RESOLVED thot the Scott County School Board hereby certifies thot, to
the best of each member's knowledge, (i) only public business matters lawfully exempted from open
meeting requirements by Virginio low were discussed in the closed meeting to which this certificotion
resolution applies and (ii) only such public motters os were identified in the motion convening the closed
meeting were heard, díscussed or considered by the Scott County School Board in the closed meeting.
ROLL CALL VOTE
Ayes: Lorry L. Horton, Linda D. Gillenwater, Gail McConnell, Bill Quillen, Steve Sallee, David M. Templeton
Noys: None
ABSENT DURING VOTE: None
ABSENT DURING MEETING: None
APPROVAL OF GATE CITY HIGH/MIDDLE SCHOOL COACHING LIST: On the
recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Sallee, seconded by
Mr. McConnell, all members voting aye, the Board approved the following coaching list of Gate City
School as
GATE CITY HIGH/MIDDLE SCHOOL
ASSIGNMENT
2015-16 ASSIGNMENT
ATHLETIC DIRECTOR
Hish School
Brent Roberts
Middle School
Scott Vermillion
ACADEMIC TEAM
Sponsor (half supplement)
Sarah Whisenhunt
Sponsor (half supplement)
Mary Alice McClellan
BASEBALL
Head
Terry Fields
Assistant VarsiW
Jonathan Salyer
JV
Keith Warner
GIRL'S BASKETBALL
Head
Kelly Houserieht
Assistant Varsity
Jeremy Houseright
Junior Varsity
Terry Bird
9th Grade
Not Filled
22
BOY'S BASKETBALL
Head
Scott Vermillion
Assistant VarsiW
Keith Warner
Junior VarsiW
Shannon Boy
9th Grade
Justin Seaver
CHEERLEADING
Head Coach
Tiffany Hawley (2/3 Supplement)
Assistant
Lindsey Redwine
CROSS COUNTRY (BOYS
& GIRLS)
(l/3 Supplement)
Melissa Trinkle
FOOTBALL
Head
Chris Akers
First Assistant
Jeremy Houserieht
Other Assistant
Gary Collier
Other Assistant
Steve Shockley
Other Assistant
Justin Seaver
Other Assistant
Joey Reed
Other Assistant (Split Supplement)
Other Assistant (Split Supplement)
Mark Thompson
FORENSICS
Jamie Perry
GOLF l/2 Supplement
l/2 Supplement
Jody Wolfe
(ll2 Supplement)
Keith Warner (l/2 Supplement)
Rhea McConnell
SOFTBALL
Cara Noe
Head
Assistant Varsity
Junior Varsity
(l/2 supplement)
Middle School (1/2 supplement)
SWIMMING (no supplement)
TENNIS
Kandace Haigler
Stephanie Hood
Bill
Oakes
No Team Member
Head Boys
Steve Shockley
Head Girls
Delonda Spivey
THEATRE FESTIVAL
Jamie Perry
(l/2 Supplement)
Morsan Ouillen (l/2 Supplement)
TRACK
Head Boys
Justin Seaver
Head Girls
Amy Reed
VOLLEYBALL
Head
Amy Reed
23
Junior
Delonda
Other Assistant
(l/2 Supplement)
Eric Wininger (l/2 Supplement)
Jessica Lewis
SOCCER
Head Boys
Aaron Hillman
Head Girls
Mary Beth Vauehn
Asst Girls ( Split Supplement)
Sarah Whisenhunt
Asst. Boys (Split Supplement)
Lauren Mclnturff
YEARBOOK
Hish School
Pam Jones
Middle School
Melissa Trinkle/Sarah Medukas
VOLUNTEERS
Baseball:
Mark Williams
Football:
Tyler Parks
Girls Basketball:
Kathy Bird
Stan Rogers
Bovs Basketball:
Golf:
Chris Fugate
Greg Ervin
McMurray
Softball:
Jonathon Salyer 7th Grade
Bobby Quillen
Valerie Babb
Jason Howell 8th Grade
Eric Lane
Jesse
Johnny Gose 86 Grade
Soccer
Cheerleadins:
Amy Bledsoe
Mario Jaramillo
Cross Country:
Tennis
Shawn Becker
JeffDeBoard
Track
Ashley Ervin
Shawn Becker
Skip Sheets
Ron Lieht
John D Ferguson
Austin Reed
APPROVAL OF RYE COVE HIGH SCHOOL COACHING LIST: On the recommendation
of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Horton, seconded by Mr. McConnell,
all members
the Board
the
list of
Cove
School.
RYE COVE HIGH SCHOOL
Assignment
ATHLETIC DIRECTOR
2015-2016 Assisnment
Jamie Carter
24
ACADEMIC TEAM-SPONSOR
Joy Davidson
Michael Paul Berry
BASEBALL-HEAD COACH
ASSTSTANT COACH (ADDED SU PPLEMENT)
Thomas Bowen
JV COACH
Steve Lane
GIRL'S BASKETBALL-HEAD COACH
ASSISTANT COACH
Jv COACH
Kelly Hood
Kristie Carter/Lisa Rhoton
Melissa Sanders
BOY'S BASKETBALL-HEAD COACH
ASSISTANT COACH
Michael Paul Berry
Jamie Carter
JV COACH
Cheyenne Osborne
CHEERLEADING-SPONSOR
Tammy Cassell
CROSS COUNTRY-HEAD BOYS/GIRLS
Lisa Rhoton
FOOTBALL-HEAD COACH
FIRST ASSISTANT
Jv COACH
w coAcH
Adam Toney
Robin Hood
Joe Toney
Travis Bowen
FORENSICS-COACH
Ashley Bowen
GOLF-HEAD COACH
Todd Baker
Britney Salyer
Larry Lawson
SOFTBALL-HEAD COACH
ASSISTANT COACH (Added Supplement)
Jv COACH
ChariW Lawson
THEATRf, FESTIVAL-COACH
Joy Davidson
TRACK-HEAD COACH.BOYS
TRACK-HEAD COACH-GIRLS
Ashley Parker
Adam Toney
VOLLEYBALL-HEAD COACH
JV COACH
Gres Gilliam
Britnev Salver
YEARBOOK-SPONSOR
Jov Davidson
VOLUNTEERS
BASEBALL
BOY'S BASKETBALL
CHEERLEADING
CROSS COUNTRY
Michael Edwards, Ronald Dishner. Travis Bowen
GIRL'S BASKEBALL
FOOTBALL
Whitney Eean
Wendy Chambers and Lowell Bledsoe
Kevin Sanders. Jake Hood.
, Garrick Hillman, Mickey Gibson, James Jones,
Andy Meade,
GOLF
SOFTBALL
TRACK
VOLLEYBALL
Jonathon Salyer
Robin Hood
Regina Vy'allen, Melissa Sanders, Heather
Petersen
PRINCIPAL'S SIGNATURE: TRAVIS NICKELS
DATE:
Travis Nickels
Iune20,2016
25
APPROVAL OF TWIN SPRINGS HIGH SCHOOL COACHING LIST: On the
recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Sallee, seconded by
Mr. Templeton, all members voting aye, with Mr. McConnell and Ms. Gillenwater abstaining, the Board
approved the following coaching list of Twin Springs High School as presented.
TWIN SPRINGS HIGH SCHOOL
SPORT
NAME
POSITION
Athletic Director
Chad Hood
Football
Chad Hood
Head/Varsiw
Not Filled
JeffKeeley
Assistant
Basketball (Bovs)
Basketball (Girls)
Baseball
Softball
Daniel Barnette
Asst. % supp
Randv Kileore
Asst. % supp
Mark Dockery
Not Filled
Not Filled
Assistant
Brian Powers
Varsity
Track (Girls)
Varsity
JV boys
Katie Jo Dockery
Assistant
Kevin Vy'amer
JV
Chad Hood
Varsity
Derek Cassel
Assistant
Not Filled
JV
Tim Lawson
Kevin Warner
Varsity
Assistant
Mike Compton
JV % supp
JV % supp
Not Filled
VarsiW/JV
Brian Powers
Track (Boys)
Assistant
Jenny Gose
VarsiVJV
Golf
Anthony Shipley
Volleyball
Katie Jo Dockery
VarsiW
Autumn McConnell
JV eirls
Basketball)
Jackie Meade
Varsity
Academic
Anthony Shiplev
Cheerleading (Football
Theatre
&
Greg Hall
Forensics
Autumn McConnell
Yearbook
Mary Beth Keith
26
Volunteer Football
Coaches
Matthew Elliot
Charles Ouillen
Jerry Wolfe
Kelly Holbrook
Austin Gullett
Steve Pennington
Volunteer Cheerleading
Coach
Debra Keith
RESIGNATIONS: On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a
motion by Mr. Horton, seconded by Mr. Sallee, all members voting aye, the Board approved the resignation
of Mr. Ben Robeftson, teacher, effective July 5,2016.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr.
Sallee, seconded by Mr. McConnell, all members voting aye, the Board approved the resignation of Mr
Josh Castle, teacher, effective July 5, 2016.
Sallee, seconded by Mr. Horton, all members voting aye, the Board approved the resignation of Ms. Kellie
Johnson, principal, effective June 30, 2016.
Horton, seconded by Ms. Gillenwater, all members voting aye, the Board approved the resignation of Mr
Justin Forrester, teacher, effective the end oflhe2015-2016 school year.
EMPLOYMENT: On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a
motion by Mr. Templeton, seconded by Ms. Gillenwater, all members voting aye, the Board approved the
employment of Ms. Holli Criswell, teacher, effective for the 2016-2017 school year.
Sallee, seconded by Mr. McConnell, all members voting aye, the Board approved the employment of Mr
Brad Taylor, teacher, effective for the 2016-2017school year.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Ms.
Gillenwater, seconded by Mr. Sallee, all members voting aye, the Board approved the employment of Ms.
Deanna McClain, teacher, effective for the 2016-2017school year.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr
Horton, seconded by Mr. Sallee, all members voting aye, the Board approved the employment or Ms.
Sherry Yanzant, teaching assistant, effective the 2016-2017 school year.
Templeton, seconded by Ms. Gillenwater, all members voting aye, the Board approved the employment
Ms. Debra Keith, teaching assistant, effective the 2016-2017 school year.
McConnell, seconded by Ms. Gillenwater, all members voting aye, the Board approved Mr. Jordan
Mullins, principal, effective July 5, 2016.
Templeton, seconded by Mr. Sallee, all members voting aye, the Board approved Ms. Kathy Arnold,
assistant teacher for Head Start, effective July 5, 2016.
Mr. Jason Smith, Supervisor of Personnel commented on Gate City High School receiving the
Claudia Dodson VHSL Sportsmanship, Ethics & Integrity Award and mentioned that the Board will
recognize Gate City High School at the September meeting.
of
27
BOARD MEMBER COMMENTS: Ms. Gillenwater and Mr. Quillen congratulated Gate City
High School on receiving the Claudia Dodson VHSL Sportsmanship Award.
Mr. Templeton thanked the Board for changing the September Regular Board Meeting date.
ADJOURNMENT: There being no further business to discuss, the Board adjourned at9:02 p.m.
William 'Bill"
R.
Quillen, Jr., Chairman
K.C. Linkous, Clerk
91
DRAFT
SCOTT COUNTY SCHOOL BOARI)
MINUTES OF SPECIAL MEETING, MONDAY, July 18,2016
The Scott County School Board met for a special meeting on Monday, July 18, 2016 at the School Board
Office Conference Room in Gate City, Virginia with the following members present:
V/illiam "Bilf'R. Quillen, Jr. Chairman
Absent: None
L. Stephen "Steve" Sallee, Jr. Vice Chairman
Linda D. Gillenwater
Larry L. Horton
Gail L. McConnell
David M. Templeton
OTHER PRESENT: Jason Smith, Supervisor of Personnel; K.C. Linkous, Clerk of the Board/Human
Resource Manager; Beverly Stidham, Deputy Clerk of the Board/Purchasing Agent; Will Sturgill, School Board
Attorney.
CALL TO ORDER/MOMENT OF SILENCF,IPLEDGE OF ALLIGIANCEz Chairman Quillen called
the meeting to order at 6:00 p.m. The Board observed a moment of silence and Mr. Templeton led in citing the
Pledge of Allegiance.
APPROVAL OF AGEND{: On a motion by Mr. Sallee, seconded by Mr. Horton, all members voting
aye, the Board approved the agenda as submitted.
CLOSED MEETING: Mr. Sallee made a motion to enter into closed meeting at 6:01p.m. to discuss
teachers, coaches and principals as provided in Section 2.2-371I A (l) of the Code of Virginia, as amended; motion
was seconded by Mr. Horton, all members voting aye.
RETURN FROM CLOSED MEETING: All members returned from closed meeting at 6:50 p.m. and on
Mr. Sallee, seconded by Mr. McConnell, the Board returned to regular session and Mr. Sallee cited the
a motion by
following certihcation of the closed meeting:
WHEREAS, the Scott County School Board has convened a closed meeting on this date pursuant lo an
affirmative recorded vote and in qccordance with the provisions of the Freedom of Informøtion Act; and
I4/HEREAS, Section 2.2-371 I of the Code of Virginia requires certification, by this Scott County School
Boqrd that such meetingwas conducted in conformity with Virginia law;
NOl[/, THEREFORE, BE IT RESOLVED that the Scott County School Board hereby certifies that, to the
best of each member's knowledge, (i) only public business mqtters løwfully exemptedfrom open meeting
requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies and
(ii) only such public matters es were identified in the motion convening the closed meeting were heard, discussed or
considered by the Scott County School Boqrd in the closed meeting.
ROLL CALL VOTE
Ayes: Linda D. Gillenwater, Larry L Horton, Gail McConnell,
Nays:
None
ABSENT DUNNG voTE:
None
Bill Quillen,
Steve Sallee, David M. Templeton
92
RESIGNATIONS: On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion
by Mr. Templeton, seconded by Mr. Sallee, all members voting aye, the Board approved the resignation of Mr.
Dominick A. Colobro, teacher, effective July 5, 2016.
EMPLOYMENT: On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion
by Mr. Sallee, seconded by Ms. Gillenwater, all members voting aye, the Board approved the employment of Ms.
Tracy Stallard, principal, effective July 18, 2016.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Horton,
seconded by Ms. Gillenwater, all members voting aye, the Board approved the employment of Ms. Dorina Lewis,
teacher, effective for the 2016-2017 school year.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Templeton,
seconded by Mr. Sallee, all members voting aye, the Board approved the employment of Ms. Hailey Qualls, teacher,
effective for the 2016-2017 school year.
On the recommendation of Mr. Jason Smith and on a motion by Mr. McConnell, seconded by Mr. Horton,
all members voting aye, the Board approved the employment of Mr. Jeff Lester, teacher, effective for the 2016-2017
school year.
seconded by Mr. Templeton, all members voting aye, the Board approved the employment of Mr. Joshua Christian,
teacher, effective for the 2016-2017 school year.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. McConnell,
seconded by Mr. Templeton, all members voting aye, the Board approved the employment offMr. Kevin Warner,
assistant football coach (split supplement), effective July 18,2016.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Ms. Gillenwater,
seconded by Mr. Horton, all members voting aye, the Board approved the employment of Mr. Matthew Elliot,
assistant football coach (split supplement), effective July 18,2016..
seconded by Mr. Sallee, all members voting aye, the Board approved the employment of Mr. Charles Quillen,
assistant football coach (split supplement), effective July 18,2016.
On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a motion by Mr. Sallee,
seconded by Mr. McConnell, all members voting aye, the Board approved the employment of Mr. Eddie Hood, nonstipend football coach, effective July 18,2016
ADJOURNMENT: There being no further business to discuss the Board adjourned at 6:54 p.m.
William "B¡ll"
R.
Quillen, Jr., Chairman
K.C. Linkous, Clerk
A}IEI{DHENÏ TO APRIL
5,
2016
BOARD }IEETING UINUTES
65
will be an architect fee of5% ofthe total cost ofboth bid projects added to the cost ofthe roofing project.
He also stated that the money for this roofing project will come from the construction loan of $300,000.
CLOSED MEETING: Mr. Sallee made a motion to enter into closed meeting at6:55 p.m. to
discuss teachers, coaches, principals, and bus drivers as provided in Section 2.2-3711 A (l) of the Code
Virginia, as amended; motion was seconded by Mr. McConnell, all members voting aye.
of
RETURN FROM CLOSED MEETING: All members returned from closed meeting at7:52p.m.
and on a motion by Mr. Sallee, seconded by Mr. McConnell, the Board returned to regular session and Mr.
Sallee cited the following certification of the closed meeting:
WHEREAS, the Scott County School Board hos convened a closed meeting on this dote pursuont
to on affirmative recorded vote and in occordance with the provisions of the Freedom of lnformation Act;
ond
WHEREAS, Section 2.2-i711 oÍ the Code of Virginia requires certification, by this Scott County
School Board thot such meeting wos conducted in conformity with Virginio low;
NOW, THEREFORE, BE lT RESOLVED that the Scott County School Boord hereby ceftifies that, to
the best of each member's knowledge, (i) only public business motters lawfully exempted from open
meeting requirements by Virginia law were discussed in the closed meet¡ng to which this certification
resolution applies and (ii) only such public matters os were identified in the motion convening the closed
meet¡ng were heord, díscussed or considered by the Scott County School Board in the closed meet¡ng.
ROLL CALL VOTE
Ayes: Lindø Gillenwoter, Lorry Horton, Goil McConnell, Bill Quillen, Steve Sallee, David Templeton
Noys: None
ABSENT DURING VOTE: None
APPROVAL OF OVERNIGHT FIELD TRIPS: On the recommendation of Mr. Jason Smith,
Supervisor of Personnel and on a motion by Mr. Templeton, seconded by Ms. Gillenwater, all members
voting aye, the Board approved the field trip request of Gate City High School, one student, one sponsor
and one chaperone to attend the All State Band Festival in Fairfax, Virginia, April 6 - 9,2016.
McConnell, seconded by Mr. Horton, all members voting aye the Board approved the field trip request of
Twin Springs High School Band end of the year trip to Atlanta, Georgia, June23-25,2016 (18 students, 12
chaperones).
APPROVAL OF SUBSTITUTE TEACHERS: On the recommendation of Mr. Jason Smith,
Supervisor of Personnel and on a motion by Mr. Templeton, seconded by Mr. Sallee, all members voting
aye, the Board approved the following as substitute teachers: Matthew Bays, Jason Dean, Christina Hurd
and Magdalene Mason.
EMPLOYMENT: On the recommendation of Mr. Jason Smith, Supervisor of Personnel and on a
motion by Mr. Horton, seconded by Mr. McConnell, all members voting aye the Board approved the
employment of Ms. Jenny Gose, Girls Track Coach, Twin Springs High School, effective February 26,
2016.
Sallee, seconded by Mr. McConnell, all members voting aye, the Board approved the employment of Billy
Nash, substitute bus driver, effective April 5, 2016.
LEAVE OF ABSENCE: On the recommendation of Mr. Jason Smith, Supervisor of Personnel
and on a motion by Mr. Horton, seconded by Ms. Gillenwater, all members voting aye the Board approved
the leave of absence of Ms. Amy Wampler Marchant, effective for the 2016-2077 school year.
VOLUNTEER COACHES: On the recommendation of Mr. Jason Smith, Supervisor of
Personnel and on a motion by Mr. Templeton, seconded by Ms. Gillenwater, all members voting aye, the
Board approved the recommendation of Mr. Darren Pendleton as a volunteer baseball coach for Gate City
High School, effective, March 10,2016.
Scott County
Public School
Early Head Stafi
(Non-Partnership)
Expansion Grant
Application
*
1
Project Summary/Abstract
Early Head Start (Non-Partnership)Expansion Grant
Scott Cor-rnty Public School Head Start
305 Legion Street
Weber Ciry, VA 24290
276-386-6051 ext. 72
scottcounty. heaclstalt @ sctv.coop
http ://wwr,v. scottcou ntJ¿headstart. or-q
Scott County Public School Head Start proposes to use Early Head Start Expansion funcls in the
amount of $345,486 per year in funcling and a start up budget of 353,186 to address the needs for
unclerservecl and at-risk infants and toddlers living in this rural community.
Scott County Public School Head Start's servica area includes all of Scott County, located in the
Appalachian Mountains of mral Southwest Virginia. The Head Start Program in Scott County,
Virginia has been in place since 1965. The program's mission is "Guiding low income families
with three and four year old children toward self sufficiency and slrccess in school." Priority
should be given to Scott Cor"rnty because the program has a 50 year history of providing high
quality services to more than 8,000 Head Start children and families.
The proposed Early Head Start Expansion flrnds will target low-income Scott County residents
and expects to enhance lhe Birth-to-Five Continuum by providing intensive and comprehensive
child clevelopment and family services to 20 infants and toddlers in our community, We will
enroll 12 children in the Gate City area. The EHS center will be located in Weber City (two
miles from Gate City) adjacent to the Head Start office and an existing center for three and four
year olds, We will enroll 8 (16 months -36 months) in the Duffield area. This EHS center will be
located in our existing parent buitrding which is adjacent to an existing center that serves 40 three
and four year old children, The centels will operate from B:00 a,m, to4:00 pm, five days per
week for 205 days, These centers are centrally located to offer servìces to working familiås and
families who are attending school at Monntain Empire Community College.
2
Scott County is a rural county located on the southern edge of the Southwest Virginia
coalfields in rural southwestern Appalachia. It contains 536 square miles of land area and is
bordered by Lee, Wise, and Russell Counties. The County is servecl by a road system consisting
of 116.16 miles of primary roads and 690.16 miles of secondary roads. A succession of hills,
high ridges and narrow limestone valleys characterize most of the collnty. Elevations range from
1,200 feet to 4,000 feet. The Jefferson National Forest comprises a large portion of the county,
and this largely unpopulated area is sparsely populated farming districts, leaving 807o of the
population concentrated in the extreme areas of the county.
There are six small incorporated towns in the county: Duffield, Gate City, 'Weber City,
Nickelsville, Clinchport, and Dungannon. These communities are located near rivers or large
creeks, valleys,'and in natural passageways through mountain chains. About 20Vo ofthe county's
population resides in these incorporated towns.
SCPSCHS completed a Community Assessment Update in July 2016. The following
clescription of this service area contains information gathered from this Community Assessment.
This information provided by the Community Assessment shows the need for financial
assistance to provide Early Head Start Services in Scott County, Virginia.
A critical need for
EHS Services was clearly determined by utilizing our current data base system Chitcl Plus, ancl
the Family Resource Specialists to identify and interview families
with expectant mothers
and
/or siblings in the EHS age range from 0-36 months. The Head Start generated data revealed that
20
curently enrolled families with either
an income expectant mother or a sibling of Early Head
Start age was in need of additional services.
Partnering with Scott County Health Department and the Scott County Department of
Social Services, we found that 86Vo of our current client base is demanding additional assistance.
õ
J
That assistance not only addlesses the chilcl growth and development needs of their children,
will
also meet their demand and need
br-rt
for child care to keep them employed and/or in school and
mitigate the region-wide high poverty level. Or-rr d¿rta resource, Scott Cor"rnty Health Department,
r.rsing
their WIC guidelines, determined a target demancl for services basecl on their current'WIC
enrollment numbers, These numbers include more than 62 expectant mothers; more than 82
clients with children in the 0-12 month stage; and204 children age two to five, for a staggering
total estimated number of eligible EHS/HS children to 348. Scott Cor"rnty DSS clata for FY June
2015-May 2016 shows that 116 families with 240 children and 38 within the 0-3 range receive
TANF. Thirty families (64 children/ with
10
within the 0-3 range) participated in the View
program. Nine children from birth to 3 years are in Foster Care.
SCPSEHSP projects that approximately 127 infant and toddlers are eligible for Head
Start services, Due to lack of ftrnding, only two children are receiving child care subsidy
Scott County is a small, rural Southwest VA, county, with a population of 22,18r
Poverty is high, with a median householcl of $38,355 compared with the state average of $63,907
the state average while the unemployment rate is IVo higher, Scott County Schools has a local
composite index of .193, making it the 3'd poorest county & one of the most economically
disadvantaged schooi systems in the Commonwealth. According to the 2012 censlls, over 26Vo of
parents have not completed high school
& only l2Vo of adults have been
educatecl beyond high
school. As the third poorest county in VA., needs are profound & resonlces are critically limited
due the county's isolation
& tax base, Need for support to families with levels of Edurcation;
227o of the county's adults have less than a ninth grade education and another 14.4Vo have
between a ninth and twelfth grade edr-rcation without a diploma. Families have stated that they
4
would like to pursue their G.E.D., but they need childcare for their infänts and toddlers. There
are currently no public center-based programs available in onr county.
Other child care providers are limited in the service area. One private religious exempt
child care center is located in Weber City. They have
olc1s.
All of these children
12
infants,
16
toddlers, and20 two year
are served in 3 classrooms. They maintain the ratio
of 1 to 4 up r.rntil
the age of2, Also, this childcare serves preschool and school age children. They have reached
their building capacity, and are unable to partner w/EHS at this time. They have partnered with
SCPSS to accommodate their school age sLlmmer program. The staff does not have any formal
credentials or certifications. The classrooms have limitecl materials and equipment. No child
care providers exist in Duffield except for Head Start.
According to the community needs assessment, the Non-Partnership EHS Expansion
model best meets the needs of the community. Staff have been in direct contact and held
meetings with the following: DSS staff, Infant Toddler Connection of DILENOWISCO staff,
Religious Exempt Child care Director, Family Preservation, SC Health Department, Frontier
Health, Child Care Awareness, and Appalachian Commr.rnity Action Agency.
Quality childcare is almost non-existent in Scott County. SCPSHSP operates 7 centers
that are licensed through the DSS. One religious exempt childcare is running at full capacity. The
Director of this program stated that low income working families can't afford to pay the cost of
child care and there are limited funds through the DSS. Due to the lack of qr.rality childcare in the
service area, this opportunity will grow the supply of effective early learning opportunities for
yollng children in the community. Expanding the program to serve 20 infants and toddlers will
give families an opportunity to quality childcare ancl respond to the child care needs of working
families.
5
In response to the socioeconomic status of the children and families of Scott County, and
the lack of child care progtams in this area, the neecl and demand of the community to
overwhelming and additional child care for infants and toddlers is critical. SCPSEHSP will meet
the requirements for full-day, full-year services by providing 8 hor-rrs per day, 5 days per week
and 41 weeks per year
for
a
total of 1,640 hours per year.
Enrollment Plan
SCPSEHSP projectecl date to begin delivering services is March 1,2017.
The following is a projected timeline:
December 2016 F,arly Head Start will be trained on ERSEA including the Final Rule to ensure
that employees are fully aware of the consequences established by the grantee for employees
who knowingly sign a verification form that contains false infolmation, Review ERSEA Policy,
Procedttres, and Forms; Submit ERSEA Policy to Policy Council and School Board
fol Approval
Purchase recruitments signs for Early Head Start; Outreach to Agency and Service Organization
Contacts; Ensure new posters, applications, and brochures are updated to reflect Early Head Start
Services
Director will screen and revìew
February 2017 Eaùy Head Sraff will continue to Recrì-rit. EHS Coordinator and Director will
screen and review all applications, From the Enrollment Priority listing, the Director and EHS
Coordinator
will
select all categorically eligible chilclren,
If there are any enrollment slots
remaining the next selection of children will be those who are income eligible below I00Vo of
Federal Poverty Guiclelines. Priority will be given to working families and those enrolled in
school who have the greatest needs,
Mid'February 2017 SCPSEHSP anticipates to be fully en'oiled.
6
While it is projected that this EHS will be fully operational in March, 2017, the program will
begin serving enrolled children in a home-based option the third week of February.
The SCPSEHSP will develop a recruitment strategy and selection criteria ensuring
services
will
be provided to those in greatest need. The SCPSEHSP recognizes that recruitment
is an ongoing process requiring year-round attention from staff, policy council, parent
committees as well as community partners.
In an effort to locate age and income eligible infant and toddlers in the service area, a
recruitment flyer will be placed in the program's newsletter bi-monthly. A list of siblings will be
generated from currently enrolled children which are age eligible for the Early Head Start
program. SCPSEHSP
will advertise in the local paper, cable TV, and radio, that the program
accepts and provides services to infant and toddlers, including those with disabilities.
Recruitment signs will be placed throughout the county.
In an effort to recruit homeless families, the EHS will work with local agencies inch"rding
Hope House Domestic Violence Shelter, Scott County DSS, Appalachian Community Action
Agency and SCPSS Homeless Liaison to determine if they are serving homeless families with
Early Head Start age eligible children. Recruitment flyers will be posted at all four agency sites
and other business throughout the county.
To recruit foster children, the EHS will communicate with the Scott County DSS to
determine
if
age eligible children are currently in foster care. The SCPSEHSP
will collaborate
with Early Intervention in Child Find Efforts. In addition, the program will participate in an
Early Childhood Fair at a local well frequented grocery store. Staff works to identify children
eligible for Early Head Start and special education services,
7
In an effort to recruit migrant and Non-English speaking families, the FCSC will contact
the Clinch River Migrant Health Netwolk and SCPSS to obtain assistance in recmiting families.
Management staff conducts community outreach by participating in community meetings ancl
other agency's service training. Staff
will conduct door to cloor recruitment.
The SCPSEHSP will work to ensure that not less than l0 percent of the acttral enrollment
will
be children with disabilities. The SCPSHSP has an interag-ency agreement with the Infant
Toddler Connection of DILENOWISCO, SCPSEHSP will conduct recruitment and identification
efforts of children in close coliaboration with its IDEA (Inclivicluals with Disabilities Education
Act) partners. The Director of SCPSHSP is
¿rn
active member of the Infant Toddler Connection
of DILENOWISCO Interagency Cor-rncil,
Project Design and Approach
The SCPSEHSP will be designecl to meet each child's individual needs, A variety of
the SCPSEHSP will work to
is by hiring ancl retaining highly qualified
will
be reqr-rired to have a Bachelor's Degree in Early
Lead Carêgivers will be reqr"tiled to have at least an A,A
Childhood Develop ment or a C,D.A. in Infant/Toddler. The Infant/Toddler
Assistant Teachers will be required to have an A,A, Degree in Early Childhoocl Development or
C,D.A, in lnfant/Toddler. The staff will be sensitive and skilled in interactions; use ongoing
formative assessment of each child's skills to plan instrr.rction; and they choose and nse cnrricula
and activities that engage all chilclren, regardless of their strengths or neecls, Upon hiring nine
EHS staff, the Start-Up training buclget will provide comprehensive curriculum training in the
High/Scope Infant-Toddler Curriculum. Using the High/Scope Approach, the pr-ogram will
provide a safe and healthy environment for infants and tocldlers that is clevelopmentally
8
appropriate, based on sound principles of learning, and addresses all areas of infant-toddler
development.
How Program will meet the Health, Mental Health, Nutritional, and Oral Health Needs of
Children
The quality of health statrls of currently enrolled infant and toddlers will be the top
priorities of the SCPSEHSP. In order to ensure that each child is school ready, it is critical that
timely and effective health services are provided and followed up on. The program in partnership
with the partners and families and through the strong collaboration with community agencies
provides comprehensive health services to the children.
In order to assess ancl meet individual needs, staff will determine if the child has an
ongoing access to health services and obtain documentation of an age appropriate health
assessment upon enrollment or
within 30 clays of child's first clay of attendance. As part of the
enrollment process, parents are asked to identify the child's health care provider(s) and to give
written consent to enable the Head Start program to establish communication with the providers.
Once the program receives record of a child's physical,
it is stamped with the date
received. If a family does not have a medical/dental provider, staff
will support families in
obtaining a preschool physical for their child within 30 days of entering the enrollment ancl
establishing a medical and dental home for the child within 90 days of entering the program. For
children who are not up to date on an age-appropriate schedule of well child care, the program
will work to assist
parents in making the necessary arrangements to bring the child up to date.
For children who are up-to-date on an age-appropriate schedr-rle of well child care, the program
works to assist parents to make sure the child continues with the current well child care.
Early childhood mental health is a child's (birth to 5 years) growing ability to experience,
regulate, and express emotions. They learn to develop close, secLlre relationships with peers and
9
caring adults. Children begin to explore and learn from their surroundings, pay attention, and
follow directions. The Scott
Cor"rnty Public School Head Start (SCPSHS) program programs
contracts with Frontier Health, Inc,, a provider of behavioral health services, to serve the
program an average of 20 hours per week to enslrre children, families, and staff have access to
prevention and intervention services. With parent/ guardian permission, individr-ral child
observations are conducted by a mental health professional when there are concerns, In adclition,
this contracted servìce r,vill assist program staff and parents in writing and implementing
intervention plans, facilitate the program's mental health education services and serve as a
resource to parents and staff about ment¿il health issnes.
The SCPSHS program contracts with the VA Departrnent of Health - LENOWISCO
Health District to provide the following nutritional services: Review the analysis of the Head
Start menus to assure tha
and make
any recommendati
Agency and
importance of effective oral
es.
'When
children have a healthy mouth, they can
speak more clearly, eat healthy foods, and feel good about themselves,
A healthy mouth also
means children can better focus and learn, have a pain-free mouth, and incur fewer dental costs
To assist in ensuring that the enrolled children have good oral health, the SCpSHS program
offers each Head Start family an opportunity to receive clental services thror,tgh a partnership
with
a
local dentist or through Virginia Smiles. All child,ren who receive a dental examination
10
also receive a fluoride varnish treatment. SCPSHSP staff assists parents with referrals for
restorations and follow-up treatment if recommended as a result of the dental assessment.
The SCPSHS program works with families to promote good oral health through dental
education materials which are sent to parents on a regular basis reinforcing the need for regular
dentist visits.Children ancl their farnilic-s ¿ìrc also ecluc¿rted about eft'ective dental hy-eicne
practices, including the ability to clean their teeth properlv b¿rsecl upon their cleveloprnentül
skills. The SCPSHS program assists parents with referrals to the public health dentist and dental
providers.
SCPSEHSP proposes to serve 12 children at the Weber City center and 8 todctlers at the
Duffield center. The Infant classroom staffing pattern will be an Infant Lead Caregiver and
Assistant Teacher that serve 4 infants.This staffing pattern
will
an
exceed the required ratio, but the
program feels like this would be "best practice". Weber City and Duffield Toddler classrooms
will
each have a staffing pattern of a Toddler Lead Caregiver and an Assistant Teacher that serve
8 toddlers.
SCPSEHSP
will implement
priority, All EHS staff will receive
a.
a systems to ensure that the health and safety is the top
First Aid course and an Infant/Child CPR course offered by
the American Red Cross. All EHS center staff will be MAT certifiecl. All employees must
satisfactorily pass a criminal record check through the Virginia State Police before hire. No
person shall be employed until SCPSEHS receives a Criminal Record check that is clear of any
criminal activity or felony record. SCPSEHS will be required by the Office of Head Start or
Commonwealth of Virginia Department of Social Services Licensing Division to complete the
following forms: Sworn Disclosure Statements; Criminal History Record Request-Virginia State
Police; Child Protective Services Central Registry Search
11
-
VA. Department of Social Services.
SCPSEHSP
will
ensure that all centers are inspected by the State Fire Marshall and
Health Department plior to opening the classrooms, Prior to start up, the Director',vill review
DSS Licensing Stanclards ancl meet with DSS licensing inspection to gain understanding of the
requirements for Infant/Toddler care. During Start Up, EHS
will participate in Licensed Child
Day Centers Standards training and Child Abr"rse and Neglect training provided by the DSS of
Va. SCPSEHSP will submit an initial application licensure for Webel City and Duffield Early
Head Start centers. The program will prepare for the facility inspection.
The High/Scope Infants and Toddlers Cr"rrriculum is research based and child focused. It
Llses a designed process
of learning through cliscovery, called active participatory learning.
During learning, caregivers encoLlrage infants ancl toddlers to discover the world around them by
exploring and playing. Learning and development are anchored by long-term, trusting
relationships with caregivers, who are close at hand to sltpport children as they plan.
Using the High Scope Curriculum, SCPSEHSP witl not only help young children excel in
language, literacy and cognitive learning but also promotes independence, self-help, social
emotional skills, physical development and health, decision-making, cooperation, empathy,
creativity, and problem solving
-
the fundamental skiils that help determine sltccess in aclult
life.Other curricula resoltrces will include I Am Moving/I Am Learning; Tencler Care ancl Early
Learning: Supporting Infants and Toddlers in Chilcl Care Settings; It's Mine! Responcling to
Problems and Conflicts; Setting up the Learning Environment;
Developmentally appropriate for infants and toddlers
SCPSEHS
will provide
a safe and healthy environment, be accessible to those
with
disabilities, ancl that is conclucive to leaming ancl reflective of the different stages of
development of each child. Developmentally Appropriate practices are the keys to any high
t2
quality childcare setting. High/Scope approach is designed to promote young children's optimal
learning and development. Knowing what is typical at each age and stage of early development
is crucial. Infant-Toddler Key Developmental Indicators (KDIs) helps teachers decide which
experiences are best for children's learning and development. What teachers learn about specific
children helps them teach and care for each chilcl as an individual. COR Advantage trained
teachers learn how to observe children's play and ìnteractions
with their physical environment
and others. Teachers learn about each child's interests, abilities, and developmental progress.
The program will make every effort to know the children's families and learn abor-rt the values,
expectations, and factors that shape their lives at home and in their communities.
Aligned with the Head Start Early Learning Outcomes Framework
High/Scope Infants and Toddlers Curriculum address all areas of infant-toddler
development. Six main curricnlum content areas align with the Head Start Early Learning
Outcomes Framework. The curriculurm is informed by research as being reasonably achievable,
age appropriate, and aligned
with kindergarten expectations, It covers the domains of early
learning and skills children need to succeed in school. The High/Scope approach is relevant for
children from diverse, linguistic, economic, and cultural backgror.rnds and for children with
disabilities. It has a reasonable number of domains, sub-domains, and key developmental
indicators that trained teachers can easily implement. To meet school reacliness goals, assessing
children's outcomes and gathering and analyzing data for improving quality, SCPSEHSP will
utilize the COR Advantage child assessment system. COR Advantage is a birth-to-kindergarten
assessment that assists teachers
in supporting children at every developmental level
-
inclucling
chilclren who are English Language Learners and those with special needs. This assessment tool
is used to track each child's progress
utilizing a developmental checklist of indicators which
13
are
also aligned with the domains of the Head Start Early Learning Outcomes Framework. During
three observation periocls, center staff r,vill inpr.rt data into the system. The information
will
be
gathered from ongoing assessments from teacher observations, parent observations, one-on-one
assessment, grolrp projects,
work sampling, and anecdotal notes, Information from the COR
Advantage will be usecl to provide individr-ral profiles, class protiles, and total program reports.
Aligned to infant and toddler State Early Learning Guidelines
Virginia's Early Childhood Development Alignment Project: Milestones of Chilcl
Development: A Gr.ride to Young Children's Lealning and Development from Birth to
Kinclergarten aligns with the Head Start Eally Lezuning Outcomes Framework, The Guiding
Principles are that families are the first and most influential teachers of young children, every
child develops at an individual rate, possesses.unique charaeteristics, and exhibits an array of
Scott County Pr-rblic Health Department in Gate City
provides pediatric clinics;
ty, family planning and birth control; immunizations; 'WIC;
and miscelianeous clinics, Clinch River Health Services
in Dungannon provides general practice
and emergency treatment,
The Child Development Clinic, operating r,vithin the Scott County Health Dept., provides
mental and psychological assessments. Frontier Health provides behavioral screenings twice
t4
yearly. Scott County Mental Health (Frontier Health) partners with SCPSHS by providing one
consultant for 12 hours per week to provicle mental health services for children. The consultant
also provides training for parents and staff on a regnlar basis.
To enhance nutrition services, a WIC Registered Dietician oversees and approved the
program's menu each month. Information is provided to families about the WIC program.
Scott County Schools Food Service program contracts with SCPSHS to provide USDA approved
lunches. Breakfast and afternoon snacks are pnrchased from Food City and Food Country stores.
The Early Head Start breakfast and afternoon snacks
will
be prepared by the Food Service
Provider.
To implement disabilities services, SCPSEHS will partner with the Infant & Toddler
Connection of DILENOWISCO. This strong partnership is reviewed on a regular basis
determining roles and responsibilities ancl services provided. Through ITCD, parents and
professionals working together help babies birth to 3 years old develop ancl learn. Infant
&Toddler connection provides supports and services for babies and their families so that families
can help their child learn during everyday activities ancl routine. Developmental, speech, hearing,
O.T. and P.T. screening concerns will be referred to ITCD. ITCD contracts with the Mini
Miracles Pediatric Therapy to provide services.
SCPSHS has been a part of Smart Beginnings Southwest Virginia since it began and the
Head Start Director is a member of the Leadership Coalition. Smart Beginnings serves as the
backbone organization that brings together a network of community partnerships that are
invested in creating and sustaining a quality early childhood system to Southwest Virginia. The
goal of Smart Beginnings, Southwest Virginia, is to create sustainable, collaborative systems in
communities across the region that have the capacity to prepare children for school, resulting in
15
both short-term savings for the K- 12 system and long-term savings for their communities, Smart
Beginnings Soltthwest Virginia, Virginia Quality, ancl the Virginia Early Childhood Foundation
have partnered to bring additional resources to the program, The following ale some resoltrces
that have been made available; C.D.A Scholarships, Read Across America (books given to each
child), Math Training/ Materials related to training, Obesity training ($4,500), Professional
Development training, Supplies for classroom & prop boxes ($I,ZZS¡. As an Early Head Start
program, we
will continue to partner
and spread the word: The
filst five years
are crucial to the
health and well being of our children and our communities,
SCPSEHSP will ensure newly enrolled infant/ toddlers and families tlansition smoothly
into the center by appropriate staff condr"rcting an initial home visit. The initial home visit will be
a
time for families and children to become familiar with the primary caregiver'. Also, an
orientation/staggered enrollment fbr the chilclren and families will give them time to begin to
adjust and develop a trusting relationship with a consistent caregiver.
SCPSHSP supports birth to three year olds, inclucling pregnant women, by referring those
families to the appropriate agencies. Families with infants or toddlers suspected of having
a
disability are referred to the ITCD for scleening and/or evaluation. Staff schedules meetings with
local agencies that serve birth to three and their parents to inform them of the services Early
Head Start offers. Staff meet with:individual families, ancl when appropriate local referring
agencies, to complete an Early Head Start application,
To ensure that each child has a smooth transition, Six months prior to a child's third
birthday, EHS staff will schedule transition meetings with the parents, appropriate Head Start
staff or other local agencies.
Established channels of communication/ Process for how the program will support
transitions
T6
SCPSEHSP
will provide the following transilion activities which
are appropriate
for all
children transitioning to or from a setting: Provide parents with information on programs and
or/services including enrollment requirements and registrzrtion; Communicate with agency staff
to facilitate continuity of programming and or/services; Provide training for parents regarding
transition process and future options ancl include appropriate partners in the training; Involve
parents in every step of the transition planning; plan activities to prepare the child for the next
service setting; arrange visits to the next service setting for children, families, and staff from the
Early Head Start Program; Coordinate with other agencies to transfer relevant recorcls to the next
service setting; Release appropriate information/screening evaluation to the next service setting
with parental permission.
Joint transition training opportunities between EHS and Head Start staff allow members
to be knowledgeable about the policies and procedures of both programs. Understanding each
program can lead to greater opportunity for building strong, high quality, coordinated services
which enhance the Birth-to-Five Continuum.
A Memorandum of Understanding (MOU) is in place with Infant & Toddler Connection
of DILENOWISCO for early intervention (EI). The purpose of MOU is to ensure the provision of
collaborative services of Part C eligible children and to maximize training opportunities.
Services coordinated include the annual Scott County Early Childhood Fair, SCPSHSP Resource
Fair, and informing parents of Early Intervention enrolled children of Early Head Start services.
SCPSEHSP will notify Infant and Toddler Connection of DILENOWISCO of children in need of
EI services.
tl
Scott Cottnty Department of Social Services is responsible for administering the Child
Abuse Prevention and Treatment Act in the community. SCPSHS has a formal agreement with
this agency and they provide Child Abuse ancl Neglect training to all staff annr"rally.
SCPSEHSP will partner will othel agencies and clinics to ensure that the developmental,
sensory, and dental screenings are completed in a timely and effective matter, Parents/guardians
will sign "Parent Atúhorization Informecl Consent" providing
consent for ¿ill screenings, exams,
referrals, and follow-up provided and/or arranged by the SCPSEHSP. Every enrolled child will
then receive speech and langr-rage, hearing, vision, developmental and mental health screenings
within 45 days of the first day of attendance as well as dental screening within 90 days of the
first day of attendance. SCPSEHS staff will utilize the Ages and Stages Questionnaires (ASG),
built on nearly 40 years of research and experience, to assist in ensr-rring effective screening
results. ASG provides accurate, reliable developmental'ancl social-emotional screening for
children between birth and age 6.,Drawing on parents' expert knowleclge, ASQ has been
specifically designed to pinpoint developmental progress ancl catch delays in young children and
Vision Scieenings will be perfgrmed by trained stafï using the Welch-Allen SPOT camera.
Hearing Screen will be performed.by tlained staff using the OAE Hearing Screener.Also,
SCPSEHSP will partner with Scott Cor-rnty Health Department, Frontìer Health,Dr. Davicl
Templeton, and Virginia Smiles to ensllre all screening are completecl in
a
timely manner.
Culttlral and linguistic needs in administering screenings are addressed through interpreters or
other consultants, as needed. Chilch'en that f¿iil or have abnolmal screening resnlts will be
referred for ftrrther evaluation.
18
SCPSEHSP will use a child tracking software (ChildPlus) allowing staff to document
referrals, assessments, and follow-up for medical, dental, immuniz¿rtions, mental health,
developmental, speech and screening results of each child as well as their individual record.
Results of all screenings are shared with parents via the ChiLdPlus report #3030.
Engaging and actively involving families
The SCPSHSP has a long history of engaging and actively involving families in
meaningful activities. SCPSEHSP will have a Family Resource Specialist (FRS) that will serve
all families of the 20 enrolled children. The FRS will recruit and enroll children and work closely
with the families on referral services to appropriate agencies for iclentified needs. Based on the
goals for each family thror-rgh the family assessment process, staff work on a strength-based
model, encouraging families to build on their own strengths. From orientation to transitioning
from Head Start, families are encouraged to be engaged in the program to help them gain
knowledge to prepare them and their chilcl to become successful lifelong learners.Examples
of
the activities used to accomplish this include:
o
Monthly school readiness family engagement events planned to promote specific skills
that encourages adults and children to interact and learn together,
o
Community Field Trips planned encouraging families to assist to plan and participate,
o
Organized Parent Center Committees designecl to encourage families to participate and
take leadership in designing meetings that meet the needs of individuals within the group,
.
Health Advisory Council/ School Reaciiness & Family Engagement/ Self-Assessment/
Policy Councils, which include families
zrre
providecl opportunities to participate in the
decision making of the program,
o
Family Workshops/ Training to engage families on Family Interest Surveys, Federal
t9
Mandates, Kindergarten Readiness, Community Assessment,
a
S
elf-Assessment,
Substitute Assistant Teacher opportunities are available for parents to participate in the
program as employees or as volnnteers,
a
Family participation in C.H,A.T,T,E.R. (Center to Home Activities That Teach
Emergent Reading) activities;
a
Community Resource Fair/ Health Fairs to link families with community resources that
support children's learning and development
Start Up funds will provide a modular center that will serve 4 infants ancl 8 todcllers,
Renovation will take place on the Duffield ParentBuilcling to meet all requirements, After
renovation, the parent building will be available for home-based services in needed (Start Up)
Organizational Infrastructure and Management
The organizational structure of SCPSEHSP will provide suppofi for providing high
quality services to the children and families
Childhoocl Education (ECE) with27 years of
The Head Start
ve positions. The Director r,vill work with the
Todcller Connection of DILENOWISCO to coordinate
The Aclministrátive Assistant/Fiscal Officer manages all financial aspects of the program
i
r,vith an internal check and balance system. This position oversees facilitiesimaintenance and
assists the Director with management of the Human Resources clepartment. This person holds an
AA in Business Management,
a
certificate in Accor.rnting and 26 years of Head Start experience
in her position.
20
The Infant/Toddler Coordinator will be required to have
¿r
Bachelor's Degree in Early
Childhood Education. This position will be responsible for the delivery of services in EHS and
supervision of the center staff. The IT Coordinator will have the main responsibilities for health,
dental, nutrition, and mental health for the program. They will be supervised by the SCPSS
Nursing Supervisor (RN). Mental health services are provided by Frontier Health on a
contractual basis. The SCPSHSP uses Frontier Health, a local mental health agency to contract
for a Case Manager who holds a BA in Child Development and is a Qualified Mental Health
Professional which is supervised by a LCS'W, BCD (Board Certified Diplomat). The
LENOWISCO Health District provicles Dental (Dental Hygienist) and Nutritional (Registered
Dietician) support.
Family Resource Specialist (FRS) that will serve all families of the 20 enrolled children.
The FRS will recruit and enroll children and work closely with the families on referral services
to appropriate agencies for identified needs.
Governing body structure
One of the foundations of the SCPSHSP is the operating partnership between the SCPSS
and the SCPSHSP Policy Council to share governance of the program. The SCPSHSP is
administratively under the SCPSSwhich is governed by six (6) publicly elected Board Members
who participate in local elections every four years. This board serves as the governing body for
SCPSHSP, The SCPSHSP Policy Council mûs| approve and submit to the Governing Body
decisions which are listed under the Improving Head Start for School Readiness Act of 2001.
The SCPSS School Board has a representative elected to represent each of the 6 districts
in the County. The School Board's licensed attorney attends all board meetings and stays current
with issues which come before the governing body. Three of the cuffent Boarcl Members work at
2I
a
local industry, two of the current Members are retirecl edlrcators ancl one Member retired from
DSS.
Description of management systems
Program Planning
SCPSHSP implements a systematic, ongoing process of program planning involving
program staff, parents, Policy Council, School Boarcl members and community partners,
Inforrnation is gathered from a variety of sources, analyzed and used to inform the direction of
program services. Program planning efforts will focus on providing qr¡ality services in the most
cost-effective manner. A full community assessment is completed every three years. The
commtrnity assessment process is used to identify resolrrces available to low-income families,
identify gaps in availability or accessibility of services, locate low-income children within the
service area, and develop the annual Eligibility and Recruitment Plan, Annual updates reflect
changes in resources, services and/ol demographics. In addítion a program self-assessment is
conducted annually.
SCPSF{SP recognizes that strategic planning ís an ongoing process
involving
a
variety of
stakeholders. Information from a numåer of sources, including child or-ttcome data, family
engagement data is used to clevelop and prioritize program goals ancl objectives that ftu'ther
impact program model, training ancl budget.Considerations for determining program model ancl
staffing patterns include state and federal mandates, funding levels, family needs, and personnel
issues. The SCHSPSP annual training plan addlesses state ancl federal manclates and initiatives,
program needs, center needs, and individr,ral staff needs.
b. lnternal and external communication
SCPSHSPworks to ensute timely ancl accurate information is provicled through internal
and external communication, This includes information to parents, staff, Policy Council, School
22
Board and relevant community partners, This communication is comprehensive and two-way
between program staff and parents on a regnlar basis. Whenever possible, communication
with
families is carried out in the parent's primary language, and every ättempt is made to provide
communication assistance to individuals with sensory impairments. Two-way communication
with families is ongoing throughout the program year. This inclucles regularly scheduled home
visits, parent-teacher conferences/trainings, participation in additional scheduled meetings, oneon-one conversations in the center or in the parent's home and telephone calls, email and text.
Program staff members also communicate with families in writing, including but not
limited to: Parent Hanclbook, notes home, including handouts and infolmational flyers, program
newsletters and letters to families. Communication with Policy Cor-rncil and School Board
will
include but not limited to: information shared orally during regularly scheduled meetings, shared
meeting minutes between Policy Council and School Board, written Health and Human Services
or Head Start Bureau commlrnications, program progress reports, policies, planning schedules,
financial reports andHead Start grant applications. Regularly schedLrled meetings between and
among direct service and management staff are utilized to facilitate communication among
program staff. Further sharing of oral and written information occurs thror-rgh: meeting minutes,
monthly reports, tracking forms and other documents sent by mail, e-mail, and/or fax, provision
of Staff Handbooks, program performance standards, service plans, policies and proceclures,
forms, written guidance, phone calls ancl/or voice mail messages, text , personal communication,
conferences, and performance evaluations.
c. Record-keeping and report¡ng
SCPSHSP staff is required to keep up-to-date records on services providecl. The
ChildPlus software is utilized for record-keeping and reporting. Information is kept in the child's
permanent records in a locked
file cabinet in the administrative office and shared with other staff
23
on a need-to-know basis. This information is also recorded on the ChildPi¿¿s software thror.rgh
passr,vord access. Software repofts and children's records are checked monthly by all
Coordinators. COR Advantage is utilized to track child or"rtcomes data.
d. On-going monitoring
SCPSHSP maint¿rins a data collection and repolting system to ensure that regular and
periodic reports are generatecl in order to ensnre fiscal accountability, control program qr.rality,
maintain program accountability, and inform governing bodies ancl program staff of program
status and progress. This reporting system is sufficient to generate officìai reports for federal,
state, and local authorities, as requirecl by applicable law.
SCPSHSP has established procedures for the ongoing monitoring of operations to ensure
effective implementation of Federal regulations and maintain high quality services. Monitoring
systems include the use of ChildPlt¿s and COR Advcuttctge to systematically collect and record
information. Periodic reporting of the information is shaled with policy groLrps, program
leadership, governing body and annual self-assessment team. Monitoring proceclures are
implemented ac'ross all systems and services. Procedures outline the person(s) responsible for
completing the monitoring, which person(s) and or'/systems are to be monitored ancl timelines
Data is collected, analyzed and leports show plogless or need for improvement. Follow up plans
are used to correct any weakness identified thror-rgh monitoring.
e. Annual self-assessment
SCPSHSP conclucts self-assessment through various methods. Annual review
of
management systems ancl program operations is conductecl in ot'der to assure that quality services
are delivered to children ancl families. The program involves parents, staff, governing bodies,
and the community to evaluate the ef-fectiveness and progress
in meeting program goals,
Performance Standards and State Standalds, A formal Self-Assessment is conclncted over a two
week period through teams which decide on the self- assessment tools, clocuments and data to
24
collect and review. Teams are comprised and training is provided to all participates in their
respective review area (Management Systems, Program Governance, Fiscal lntegrity, Child
Health & Safety/ Safe Environments, ERSEA, Family & Community, Chilcl Development
&EdLrcation). Head Start Director ancl the management team compile all information gathered,
analyze the findings, and develop a written report including an improvement plan. Corrective
action will be taken immediately and will be reflected in the next year's program operations and
training plan.
The SCPSHSP Policy Council's current composition consists of two parents/ guardians
and one alternate from each of the nine classrooms served. There are also up to ten elected
community representatives at-large from the community. This makeup ensures that a majority of
the members of the Policy Council are current HS parents.
Locally determined Policy Council by-laws, are revised
ancl updated annually
to ensure
clarity and consistency in function and purpose. These by-laws call for center parent committees
which offer parents the opportunity to participate by planning and conducting activities to
support their child's education in Head Start. The Locally determined Policy Council by-laws
will
be revised to ensure that each EHS center has representation.
SCPSEHSP
will bring
a wealth of experience of serving infants and toddlers and efficiently administering
a complex program. The Head Start Director was an
Infant Toddler teacher for 4 years. Also, she later
served as the Assistant Director of the program that served Infants/Toddlers/Preschool/School Age After
School Care/Summer. The Director has 16 years of experience in supervisor/administrator roles. With 26
years of experience, The Administrative AssistantÆiscal
Officer will manage all financial aspects
of the program with an internal check and balance system.
25
The applicant must describe its plan to maintain strong fÏscal controls and cost-effective
fTscal management across all sites.
The SCPSS will have legal and fiscal responsibility for SCPSEHSP as the governing
body. While the Head Start began in Scott County in 1965, the SCPSS was awarded the Head
Start grant for Scott County in 1994. Since that time the SCPSHSP has operatecl with a sound
financial system which meets the required Fecleral Standards for 1ìnancial reporling, acconnting
records, internal controls, budget controls, and compliance with cost principles, cash
management and administrative costs, The Governing Bocly, Policy Conncil, and staff work
together to implement a strong and effective financial management system. See
Typical Job Responsibilities by Title
In the hiring process, SCPSEHSP will screen applications that at least meet the specific
credentials ancl qualifications of a CDA credential, or state certificate that is comparable to
CDA. In the event that
a
a
potential applicant is hirecl and does not meet the qualifications for a
C,D.A., the program will ensure that the staff participate in the VDSS Infant and Todcller
Endorsement Program during the start up period, The Infant and Toddler Endorsement requires
the following12 cl:assroom-based online coLtrses, Ages ancl Stages of
Development for infants and Toddlers, Beyond Babble: Exploring Early Language Development,
Creating an Appropri.ate Learning Environment for Infants and Tocldlers, Child Abuse and
Neglect: Recognition and Reporting, Early Childhood Theorists, Guiding the Behaviors of
Infants ancl Toddlers, Health Screening for Chitd Cale Professionals, Nurturing Productive
Partnerships with Parents, Observation and Recording, Planning Activities for Infants and
Toddlers, Preventing Injuries in the Child Care Environment, Understanding Temperaments to
Help Infants ancl Toddlers Learn ancl Develop. This program is sponsored thror-rgh Community
College Workforce Alliance of VA.
26
In the Start Up Period, all center teaching staff will be trained in Infant/Toddler High
Scope Curriculum (Tender Care and Early Learning), COR Advantage, Safe Environments
&
Center Procedures, Group Time for Infants and Toddlers, Sttpportive Adult Child Interactions,
and Reflective Supervision.
Recruit
SCPSHSP firmly believes that a qualified, adequately compensated ancl motivated staff
are the best tool that any program may
utilize to ensure that the services offered by their program
are beneficial and of a very high quality. Every
effort will be made to recruit center staff that
have chosen InfantÆoddler childcare as a profession with the intention of long term
involvement.
Training Procedures for Newly Hired Staff
Newly hired staff and those who work most closely with them will be provided with
a
Comprehensive Curriculum Course: High/Scope Infant-Toddler Curriculum which includes 18
days of intensive curriculum training onsite for 9 staff.
Much of the orientation to new staff learning the details of their job descriptions, roles,
and expectations for
fulfilling their contracts will
be learned during the intense twelve week
preparation time. Teachers will be trained and reminded of their primary role of caregiver and
the importance of stability and relationships in relation to the development of infants and
toddlers.
Supervision of Staff
SCPSEHSP will implement a systematic, ongoing process to provide supervision to the
staff, . Adult-Interaction tools and Program Quality Assessment (PQA) willbe used to monitor
and support staff. Staff
will
be given immediate feedback that highlights strengths ancl builds on
areas needing improvement. Ongoing monitoring
2l
will
ensure that staff partner with families
in
sLrpporting the child's development through: school readiness and family partnership goal
setting, indiviclualized plans, home visits, parent teacher conferences, and health services.
Professional Development
SCPSHSP firmly believes that
¿r
qualifiecl, adequately compensated and motivated staff
are the best tool any program may utilizeto ensllre that the services offered by their program are
beneficial and of a very high quality,
SCPSEHSP
will
adhere to a consistent ongoing Professional Development policy. In
consultation with an employee, all EHS employees who provide direct services to children ancl to
ensllre that such plans are regularly evaluatecl for their impact on teacher and staff effectiveness,
the program will utilize annual performance appraisals and ongoing monitoring to assist in
developing this professional devel
an.The staff will be given sr-rpported opportunities to
progress along career pathways tied to higher
on. One of the SCPSHSP staff startecl
as a parent, then a Friday Assistant, AssistantTeacher, Teacher, and now serves as the Child
Development Coordinator. SCPSEHSP will implement this same approach to Professional
Development Plans for Early Head Start Staff.
In the Start Up Period, the centel teaching staff will be trainecl in Infant/Toddler High
Scope Curriculum (Tender Care and Early Learning), COR Aclvantage, Safè Environments
&
Center Procedures; Group Time for Infants and Toddlers, Supportive AdLrlt Child Interactions,
Reflective Supervision and
Peer Support
During each In-Service, SCPSEHSP will encor.rrage peer support by providing specific
times for center staff to diqcUås ancl share effective strategies for working with Infant and
Toddlers. As the staff become more familiar with each other and their roles, center staff will be
28
given an opportunity to observe their peers. During the first year, each center staff person will be
given an opportunity to participate in at least one peer observation.
Evidence-based coaching/mentoring
SCPSEHSP will implement an effective Practice Based Coaching and mentoring team,
All
classrooms
will
be observed
initially for program evaluation using the Infant/Toddler PQA.
After completion of initial observations and data analysis, a goal will be to implement
a
professional development strategy that incorporates one-on-one coaching for targeted staff.
Classrooms identified and prioritized for coaching will be observed more frequently per the
Coaching Action Plan. The coaching cycle will be determined by specific coaching needs and
may span anywhere from a few weeks to several months. Content of coaching may include
knowledge, skills or strategies in Adult-Child Interactions, effective nse of COR Advantage, and
Curriculum Support.
Supervision that supports reflective practice
SCPSEHSP will embrace reflective supervision. A supervisor must provide
a supportive
environment, guidance, and reflective supervision sustaining staff members' relationships with
children, families, and each other. Reflective supervision is a technique that will be used to
support staff in building and maintain relationships. Uninterrupted time will be build into
schedules for supervisors to use reflective supervision to help
staffthink about, understand, and
put in perspective the information shared by families, the emotions experienced from that
sharing, and the feelings generated from their own life experiences.
29
Typical Job Responsibilities by Title
PROGRAM THE DIRECTORS
L.
2.
3.
4.
5.
6.
7.
c
9.
10.
11.
72.
Approve requests for supplies
Approves purchase order request.
Approve payment vouchers and invoices
Approve travel forms
Approve time sheets
Prepare and sign payroll change reports
Approve in-kind contributions
Prepares inventory list
Approves purchase of equipment
Reviews Monthly Reports to the Board
Reviews telephone logs
Prepares Grant Proposal Budget
Director And Aqminìstrative Assistant/ Fìscal
Officer
Director & Div¡sion Superintendent Or Designee
Director & D¡vision Superintendent Or Designee
Director & Div¡s¡on Superintendent Or Des¡gnee
Payroll/lnvoice Clerk And Administrative
Assistant/F¡scal Otficer
Staff
Secretary/Supply Clerk
Director & Division Superintendent Or Designee
Ad min¡strative Ass¡st¿nt/F¡scal Officer
Budget Committee, Director, Divis¡on
Superintendent, And Admin¡strat¡ve
Assistant,/Fiscal Officer
THE STAFF/EMPLOYEÊS
1.
2.
3.
4.
6,
Request supplies
Requests purchases orders
Prepare travel forms
Prepare time sheets
Prepare list of in-kind contributions
Request purchase of equipment
7.
Prepare telephone log
q
Staff
Staff
Staff
Staff
Secretary/Supply Clerk And Recept¡on¡st Secretary
Staff And Director
Staff
PROCEDURES FLOW CHART
PERSON RESPONSIBTE
CASH RECEIPTS
7.
RECEIVE
PAYROLL/INVOICE CLERK
2.
DEPOSIT
3.
4.
RECORD
REVIEW
I N ISTRATIVE ASSISTANT/FISCAL OFFICER
ADM
PAYROLT DfSBURSEMENTS
TIME SHEETS
1,
2.
3.
PREPARE
STAFF
APPROVE
SUPERVISORS
VERIFY
DIRECTOR
L.
PREPARE PAYROLL FORM, RECORD DATA, FILE
2.
APPROVE
3.
DELIVER TO BANK, DISBURSE
ADM
!.
PREPARE AND APPROVE
PAYROLL/tNVOICE
CLERK
2.
TYPE
PAYROLL/INVOfCE
CLERK
PAYROLL
N
I
ISTRATIVE ASSISTANT/FISCAL OFFI CER
TAX REPORTS
PAYROLL CHANGE REPORT
PREPARE AND SIGN
MAKE CHANGES AND FILE
2.
¡.
APPROVE
ADM INIÍRATIVE ASSISTANT/FISCAL OFFICER AN D
4.
REVIEW
L.
PAYROLL/tNVOtCE CLERT(
ADM
N
I
IN.KIND CONTRIBUTIONS
L
PREPARE
VOLUNTEERS
2.
APPROVE
STAFF
3.
4.
MAKE GENERAL JOURNAL ENTRY AND FILE
VERIFY AND APPROVE
ADM
ADM
INVENTORY
I
N
I
N
DfRECTOR AND STAFF
PURCHASE OF EQUIPMEM
95
1
REQUESf
DIRECIOR & DIVISION SUPERINTENDENT OR
2
APPROVE
DESIGNEE
3
DIRECTOR & DIVISION SUPER¡NTENDENT OR
4
APPROVE (lvlORE THAN 5500.00
PURCHASE
5
MARK PROPERTY AND EÍ\]TER IN LEDGER
1
PREPARE AND TYPE
2
REVIEW
3
APPROVE
DESIGN EE
SECRETARY/SUPPLY CLERK
SECRETARY/SUPPLY
CLERK
SECRETARY/SUPPLY
CLERK
SECRETARY/SU PPLY CLERK AND ADMI N ISTRATIVE
ASSISTANT/FISCAL OFFICER
ADMINISTRATIVE ASSISTANT/FISCAL OFFICER
GENERAL
G EN E
RAL I OU
R
N A¿ ENTRIES
7.
2,
PREPARE
APPROVE
GENERAL LEDGER
1.
2,
3,
POSTGENERALJOURNA¿ENÏRIF5
PREPARE TRIAL BAUNCE
REVIEW
ADMI¡IISTRATIVE ASSISTANT/FISCAL OFFICER
MONTHLY REPORT TO THE BOARD
1,
2,
3.
PREPARE AND TYPE
PAYROLL/INVOICE CLERK,
REVIEW
ADMINISTRATIVE
APPROVE
& DIRECÍOR
FINANCIAL REPORTS TO FUNDING SOURCE
1,
2,
3.
4,
TYPE
ADIVIINISTRATIVE ASSISTANT/FISCAL OFFICER
ADMINISTRATIVE ASSISTANT/FISCAL OFFICER
PREPARE
S|GN
DIVISION SUPERI¡¡TEN DENT
APPROVE
DIVISION SUPERINTENDENT
PREPARE
STAFF
REVIEW
ADMINISTRATIVE
TELEPHONE LOG
1,
2.
3,
4,
RECONCILE
APPROVE
GRANT PROPOSAL BUDGET
1,
2.
3,
PREPARE
BUDGET COIVIMITTEE, DI RECTOR, DIVISION
TYPE
SUPERI NTENDENT, AN D ADMI NISTRATIVE
APPROVE
ASSISTA¡IT
DIVISION SUPERINTENDE¡IT AND BOARD CHAIR
Dr¡ft budeet
N
Scott County public School Head Start is including
a budget of $345,4g6.00 in federal
funds to successfirlly operate the Early Head start Program
for a l2-month period in scott
count¡ vA- A total of $89,082.00 non'federal
matching funds will be achieved through
implementation of the project. The total budget for federal
and non-federal is $436,60g.00.
The on-going budget for this Early Head start project
is based on the program,s ct¡rrent
cost for providing high quality services for Head
start children and
families.
The
justification
for these line items will be discussed on our methods
used to project our cost for the on-going
budget.
PERSONNEL CATEGORY
Scott County Public School has allocated $176,558.of
the total federal request for this
project for payments of staffsalaries. These funds
will be used to pay Four Infant toddler
Teachers classroom Assistants, two Infant Toddler
Lead reachers, and one Early Head start
coordinator/Family Resource specialist. The Head Start
Director and Fiscal officer of scott
county Public school Head start and Head start child Development
coordinator will oversee
Early Head Start.
classroom Assistants will work 8 hor¡rs per
work
8 hours,
da¡
220 days,at $g.00 per hour. Lead Teachers will
220 days at813.20 per hour. one Lead InfanlToddlers
Teachers will work g
hours per day, 220 day per year at $13.20 per hour. one
InfanlToddler Teacher will work g
hours, 220 days at9.00 per hour. one Family Resource
specialist
10'50 per hour. Director of Head Start
will
will work 6 hours, 220
oversee the Early Head Start program. The
days at
calculation ftrr this position is I g % of tirne spent
monthly at a cost of. $ I 0,000 per year. Fiscal
ofÏcer-Administrative Assistanl/F'iscal officer of Head
start will work l3
oá
of time on
financial aspects of the program at a cost of
$7,000 per year. per year Total cost of salariès per
year is $I76,588'0f)
sco'tt county Pub'lie school rlead start snsures
that the wages are reasonable and
comparable to wages that are paid by other
organizations in the area. we believe that
the rates
of
pay offered to the employees of Early
Head start program are reasonable for the job
responsibilities.
FRINGE BENEF'ITS CATEGORY
Scott County Public School Head Start has
budgeted
associated the with Early Head start program.
$ for the payment of fringe benefits
the funds allocated within this line item will
provide payments for the program's share
of payroll taxes, insurance, retirement and
other fringe
benefits.
F'ICA
This line item represents the program's share
of Medicare and Social Security taxes.
The
amount was calculated at 7.650/o of totar
salaries paid by this project.
The following calculation was used to
determine the line item: gl76,5gg.
x
.0765: $13;359.
workers compensation: This will provide insurance
for
each employee hired for this
project' This was calculated at .2}Toof
total salaries paid by the program. The
following
calculation was used to determine the
budgeted rine item: gr76,5gg
x
.27%o: s;477..
Health rnsurance: scott county Public
school Head start offers Heatth Insurance
to
our Head Start employees. The employer
will pay Employee_ g5]2.2l.Employee +
Children $499.58. Employee and Spouse$599.46 and F'amily gs3.22.
The Flealth
lnsurance is calculated on l4%o ol'salaries. The following
calculation was used to
determine the budgeted line item: $176,5gg
x l4yo:$24,722.00
Dental Insurance: Scott County Public School l{ead Start
offers Dental Insurance. The
ernployer pays $20.00 per month per employee with Dental
Insurance.
176,588.
X 1.50%: $2,649.00.
Retirement/Hybrid
Scott County Public school Flead Start pays 14.89% of
employee's salary for retirement.
The following calculation was used to determine the budget
line item.
17
6,588.
X tg% =$3 1,7g7.00
Group Life
Group life is paid at I'19% of total salaries. The following
calculation was used to
determine the budgeted amount for this line item. I 176,5gg.
x
l.lg%:$2,01
1.00
UNEMPLOYMENT
Unemployment is paid, at 5.22% of total salaries.
$16g,g99 X 5.22%: $g,g22.00
Scott County Public Schools and Scott County Public School
Head Start have worked to
create a fringe package that benefits employees.
qualified applicants to apply for
a
our fringe benefits package also athacts
job with our progr¿rm. Total fringe
$g4,303.00
Out-of-Town-Travel
Scott County Public School Head Start has budgeted
$2,000.00 for travel expenses
incured by staff while attending beneficial training appropriate to
Early Head Start. These line
item expenses are based on scoft county Public
school Head start's traditional expenses that are
incurred for travel by the program.
Parents and staff
out of Town Travel- Attend Early Head start Regional
Meetings
(4 meeting per year
x
$500.00 for each meeting (2 parent and one
staff):
$2j000.
Supplies;
scott county Public school Head stafi has budgeted
$3â;000;00 for supplies in the ongoing budget to purchase the necessary supplies
for this project. These line items are based on
the traditional program supply costs. we have
evaluated the existing supply expenditures to
develop the supply budget. The largest supply
category, classroom/Education supplies
(includes diapers and pull-ups) will provide
the children with the needed classroom supplies.
Classroom supplies line item has been allotted g,1,S;000,00
for the on-going budget for
center. This is for consumable supplies,
COR Advantage,
$3.41 per day per
chitd.
etc g15,0 00/20 Cbtlüenl220 days:
.
office Supplies -consumable office supplies
scissors, and print cartridges.
such as file folders, copier paper, pen,
we are requesting $5;0,00i00 for office suppries.
Medical & Dental supplies- we ate requesting
$1,000 for this line item. These funds will
be used to purchase toothbrushes,
tootþaste, and medical supplies for First Aid
kits. $1;000/20
Childrer/205days:gg .24 per d,ay.
The Food and Nutrition supplies line item
has been allocated $9,000 of the on-going
budget' The purchase of nutritional food
supplies wilt be primarily used for the childr.en
in the
center. These funds are in addition to
children/2O5
:
usDA fimds that the program wilr apply for. g9,000/20
fi2'20 per child per day for supplies for the center,
field trips, socializations and
food experiences).
Janitorial Suppries- suppries fbr creaning center
$2,000.
Other Category The program
has allotted $27,021.00 for payment of line
items
within
the "Other" category of the on-going budget.
The majority of the expenditures within this category
aïe explained by line-item.
Medical and Dental care will provide payments for any
medical or dental expenses incurred by
the children participating in the program
.
52,000/20 children/2Osdays:gO .49 perday per child
Office Equipment maintenance is for rental of a copier.
$65.00 X 12 months: $7g0.00
Pest
control- All of our centers
uses a Licensed Exterminator. one center
cost of $1 10 for the year. $27.50 X 4
:$1
sprayed
quarterly at a
10.00
Dues' Fees and Marketing costs- we are asking for
$1,000 for licensing the center,
journal subscriptions and advertisement
of our Early Head start program.
Field Trips- we will have expenses of transportation
cost for the bus to take the children
and families on field
trips. we
are asking
for $2,300 for this line item. 2,300/l2trips:
l9l.
per
trþBuilding, Playground and Maintenance services- we
expect to pay $4,500 in cost per
year for maintenance on the playground, center
room, and a maintenance person to make repairs
as needed.
Parent
Activity finds in the amount of $300.00 will be used forparent
activities. This
line item has been calculated at $15.00 per child.
$15.00 per child X 20 children: $300.00
Telephone and Internet- The center will have one phone
and internet provided as a
package plan by scott county Telephone service
at approximately g89.00 per month for a basic
phone line. we anticipate a yearly cost of
$2,126.00per year. $g9.00
Months
: $2,726.00
X
2 telephones
X
12
Postage- We have allotted $600 for postal
services. $50.00 per month
X
12
months:$600,00.
Vy'e have
allotted $6,000 for utilities. $233.33 X 12
months: g3,, Ob[ X 2 centers
:
Local 'fravel- We have a per mile cost of
.505 mileage reimbursement when
staff must
use personal vehicles' we live in rural
Southwest virginia. Mileage reports for
reimbursement
are submitted and paid monthly.
X
12 months
we have allocated $3,500 for local travel. (5g3
miles per month
= 93,500)
scott county Public Schools has child accident
insurance with scholastic Insurance
Company. 20 children X7.25 per child pet
yeffi:
$145,0-0
Food service- These funds are for meal
costs that are not reimbursed by usDA.
Meals for all
volunteers (who donate three hours per
day in the classroom) and staff members
(who are
required to eat with the children) are paid
for from this line item. we have allocaterl$6,000
for
food service and non-food items.
Audit Fee- An audit will be conducted every
year by the county of scott,s contracted
auditors' our annual audits are prepared
by two audit firms. The audit fees are
estimated
at
$2:;718.
Transition to Head start-This line item
is
for
Resource Fair, Early Intervention
into Head
start Fair and appropriate children's
books. we estim atethatthis line item
will cost g2;000.00.
auxltiarv:personn el
Two Food service/Assistant provider
Teachers coordinators work 5 and
one-half hours
perday at87'25perhour:877,546.Payroll/Invoicewillbepaid$l,000.00peryearforwork
performed for Early Head start program.
Fringe cost is 2,439.00:r,g;546:00.
lbtal
cost of other is $52,625.00
lraining- Staff training
is presented every year and Head start has pre-service
training in
August' Early Head Start staff will
be included and
will receive training in Early Head Start
training topics' Training funds in the amount of $8,0.00,,00
will be set aside within the budget for
staff as they receive additional training throughout the program
year. Scott County public Head
tart regularly provides beneficial training throughout the program
year. This will improve the
staff s ability to do their job responsibilities more effrciently.
On-Going Training and Technical Assistance topics are listed
in the Appendices.
scott county Public School Head Start provides high quality,
cost effective services for
the children and families of this area and has a strong base
for the creation of this on-going
budget' Every line item has been determined by program standards
and the cost incurred in this
expansion project is reasonable in light of the services that
it will provide to participating
children and families.
Personnel
Number of day
Hours per Day
Per Hour
Salary
Infant Toddler
220Days
8 Hours
$9.00
$15,840.
220Days
8 Hours
$9.00
15,940
220Days
8 Hours
$9.00
15, 940
Classroom
Assistant
Infant Toddler
Classroom
Assistant
Infafìt Toddler
Classroom
Assistant
lnlànt Toddler
220Days
8 Hours
13.20
Lead Teacher
220Days
8 Hours
13.20
23,232
Lead Teacher
220Days
I ÉIours
13.20
23,232.
3,232
[,ead Classroom
Assistant
IJead Start Direetor
10,000
Fiscal Officer
Family Resource
7,000.
220Days
6 Hours
10.50
13,960
220Days
8 Hours
t6.20
28,512
Specialist
Early Head Start
Coordinator
Total Salaries
176,589,00
X'ringe Benefits
PERENT
F'ICA
7.65
WORKMAN' S COMP
.28
HEALTII INSURA¡ICE
14
DENT AL INSURANCE
1.50
RE
18
GROUP LIF'E
1.19
5.22
TOTAL X''RINGE
$ 12,929.00
456.00
23,900.00
2,535.00
30,420.00
2,011.00
8,922.00
8ü,31$00s
{4)30,l
ouT o[' TOWN TRAVEL
Travel for 3 People
2,000.00
Supplies
Classroom Supplies
$15,000
Offlrce Supplies
5,000
Medical Supplies
1000.
X'ood Supplies
9,000
Janitorial Supplies
2,000
Total Supplies
32,000
Other
MedicaUDental
$2,000
OfIice Equipment Copies
780.00
Pest Control
110.00
I)ues Fee and Marking Cost
1,000.00
field Trips
2,300.00
Building Maintenance
4,500.00
Parent Activity X'und
300.00
Telephone and Intemet
2,126.00
Postage
600.00
Utilities
6,000.00
Local Travel
3,500.00
chitd Accident Insurance
Food Service
Audit
F''ee
145.00
6,000.00
2,719.00
Transition
2000.00
Auxiliary Personnel
Total Other
18,546.00
52,625.000
NON-F'EDERAL MATCH
scott county Public school Head start
has always achieved the matching
funds for all of
our projects' we will provide the
non-federal match with in-kind from
volunteers of center and
home base parents, donations from
the community and scott county public
schools. The
required on going matching amount
for this project is $$6¡372,00,
TOTAL NON.F'EDERAL MATCH TO BE
PROWDED:
(Parents
V olunteering In the Center , During Home
Visits
On Field Trips, participating In Future
Mental Health Meetings, parent Meetings,
During Medical and Dental Appointments,
and At.parent
Committee Meetings)
2 Groups Averaging 50 hours X
52 Weeks X $10.39: $ 54,02g.
X 4l % Fringe :22,151.4g:
Parent Policy council Meetings
(2 Policy council Members
X
10 Meetings
X $26.01 per Meeting X 40 oá Fringe :
X 2 Hours
ALLO\ryABLE SPACE COST
Commercial Rental Space #l Based on fair and reasonable rental rate for outside space :
Property owned by Scott County Cozart Tobacco Warehouse-space also where Scott Ciotrnty
Public School Head Start Offrce and \Weber City Head Start ãr located. (75 Sq. FT, X 16
Children X
$1"2ò0.00
$1.00¡:
SCOTT COUNTY PUBLIC SCHOOL BOARD
IN.KIND CONTRIEUTION: IARLY HEAD START
ITEM
AMOUNT
Insurance:
Public Employees Blanket Position Bond policy
Prorated for Head Start Director and Fiscal Officer
6s.00
Property and Contents, General Liability
on one Early Head Start site
42.00
Insurance on Early Head Start bus
500.00
Technical Assistance Costs :
School Nurse 2.24ltts x $27.81
xI
747.00
centers
x
12
months:
747.
Administration:
Division Superintendent
signs off on grant applications
for federal firnds, signs all Federal Cash
Transaction reports and Federal Status Reports.
gives technical assistance in all personnel and
fringe areas.
5 Fhs per mo. X Average salary of $47.00 per hr
X 12 months.
2,899.96
TOTAL
Volunteer in-kind is based on $10.39 per hour, entry level for a Teacher's Assistant.
Policy Council Volunteer rate is based hourþ rate $26.01. Our
Fringe rate for Scott county Public school Early Head start is 4lo/o.
START UP BUDGPT JUSTIF'ICATION
Public school is applying for start-up funds to implement this project at a
cost
of
These start-up funds
will provide for payments to staff salaries benefits
incurred during the initial phase ofthe project, necessary facility costs, and purchase
of
equipment and supplies. A waiver will be requested for a total of $81.911.00 non-federal
matching funds based on Sec. 6a0 @) (1) (B) (i) of the Head Start Act as amended December 12,
2007
. The total start up Budget
for federal and non-federal is $409.551.00.
PERSONNEL
Scott County Public School Head Start is applyngfor start-up funds in the amount
ß48,586.22. to pay salaries and Fringe for six staff members for
I weeks.
of
Each staff
person will work eight hours per day. We expect it will take two months for the staffto
complete necessary training and orientation activities, to recruit and enroll chilclren for
the program, and set up the Early Head Start center. A Start-up Planner in Planning
Development and Research
will
be hired for 8 weeks to assist the Head Director
in
getting the Early Head Start Program in position to open on time. He/she will be paid
$5,818. at $18'00 per hour X 40 how week day X 8 weeks. The seven personnel will be
paid the same per hour rate and fringe rate as listed in the on-going budget.
Program Director of Head Stafi will oversee the Early Head Start program. The
calculation for this position is 60 days at a cost of 2,247.26.
Fiscal Officer-Administrative Assistant/Fiscal Officer of Head Start will work for
60 days on financial aspects of the progrrim at a cost
0f 1,794.96.
Fringe cost is the same percent of salaries (41%) as on going budget. We are requesting
$23,244.00 to pay the fringe cost. Staffwill work 40 hours fot l2weeks.
INX'ÅNT/TODDLER CENTER SÐTUP
The lack of space in the targeted area of infants and toddlers around Gate City/Weber
City area will require us to pwchase
a manufactured
classroom. The classroom will be set up at
the Head Start office near rWeber City Head Start Center. This location is convenient for families
and staff to access the center. The building
will be24 Ft x 60 Ft which
meets the square feet per
child requirements. The area will require site work, utility, sewer, water connection, permits,
deck, ADA r¿tmp, steps and roof for the deck. We project this site work cost tobe $19,223.
Carpet
will
be installed on the floor in area as appropriate for infants and toddlers.
A diaper
changing station will be installed to meet the licensing standards.
EQUIPMENT
Scott County Public Schools provides transportation for Head Start children. It will be
necessary to purchase a specific bus to use for transporting children age 0 to 36 months.
designed with
IMM
seats, direct from the factory,
will
A bus
be necessary since the school system does
not own buses that can transport infants and toddlers. Safety is our frst priority in transporting
these children' We are requesting $ 86,448 for two passenger InfanyToddler bus to be used
all EHS transportation purposes and $60,000 to purchase a manufactrned classroom.
ST]PPLIES
for
We are requesting $61,491.to purchase needed supplies for this project,
The purchase
these supplies is necessary to insure that this agency is able to
of
fully equip the center and Home
Visitor with the materials necessary to insure that services are provided in
compliance with the
Performance Standards and Licensing Requirements and to perform
in an efficient and cost
effective manner. The ofüce will need computers, printers, video
and digital cameras and other
supplies.
The kitchen will have to be supplied with all the basic utensils needed
to prepare meals
for the children and staff.
Vy'e are
asking for $7,400.00 to equip the kitchen with microwave,
dishwasher, refrigerator and basic utensils. The center will be inspected
by local licensing
officials to issue
a license
for the center.
V/e anticipate that the start-up cost to market the program by purchasing
an ad in local
newspaper, local
TV channels and pay the licensing fee for the center will cost $495.00.
rù/e anticipate
a cost
of $900 to pay for installation fees for utilities and phone service.
NON.F'EDERÄL MATCH TOTAL
Scott County Public School Head Start has always achieved the
matching funds for all
grants' The required on-going matching amount for this project
is $8g,297.00, however, due to
the short amount
of time
available prior to start up operation, (120 days), the rural
nature of our
community, and sparse resources for applicable local match,
we will be unable to meet the
20%o
match requirement of the start-up Budget of this Early
Head start application.
Therefore, Scott countv Public School Head. Sfart requests
a wavier for the Start-Up Budget
Portion of our EHS application, based on the Head start
Act, section 640 (b) (1) which applies
to ow situation. "section 640 (b) (1) of the Head start Act
wavier request based on number (1)
@)The secretary shall reserve for each fiscal year such sums as are necessary- (i) provide
to
Each amount determined for a state under sub-paragraph (A) to the
Head Start agencies
including Early Head Start
-in the State that are not described. Clause ii or (iii) by allotting to
each agency described in this clause an amount equal to that
base grant for the prior frscal year,,
SCOTT COTINTY PUBLIC SCHOOL HEAD START
START.IIP B:UDGET
TOTAL PERSONNEL
Three Infant /or Toddler Classroom
Assistants
One Infant Lead
ver
Two Toddler Lead
Head Start Director
60 Days
60
X $13.20 hour X 8 Hrs
60 Da X$$l3.20hourX8FIrs
60 DaysX26.0lX8Xl8%
Fiscal Officer
Family Resource Specialist
60
Head Start Coordinator
TOTAL Salaries
60
F'RINGE BENEF'ITS
FICA
WORKMAN'S
COMPENSATION
RETIREMENT
HEAL TH INSURANCE
DENTAL INSURANCE
GROUP LIFE
UNEMPLOYMENT
TOT AL X'RINGE BENEF'ITS
X $9 .00 hourXBths
x24.93 X 8X15%
60 Days X $10.50 hour X
x
$16.20
I
PerhourXSths
756%
.28%
l8%
t4.00%
l.s0%
1.1 9%
5.22%
4,3200 X 3
12960.00
6,336.00
6,336.00
6336.00
12672.00
2,247.26
1794.96
3,790.00
I
4,800.00
7,776.00
7 776.00
3716.85
136.04
8745.52
6802.07
728.79
578.1
I
2536.20
INF'ANT/TODDLER CENTER
SETUP
SITE WORK, UTILITY
CONNECTION, SKIRTING,
PERMITS, RAMP, DECK AND
ROOF FOR DECK
THREE SINK /DIAPER
CHANGING STATION
TOTAL CENTER BUILDING
SET.T]P
:
40000
10500
794.96
SUPPLIES
SUPPLIES FOR THREE
CLA SSROOMS
PLAYGRO UND AND
RESILIENT MA TEzuALS
TW0 COMPUTERS and
TWO PRINTERS
TV/O OUTSIDE VIDEO CAMERA
TWO DIGITAL
KITCHEN SUPPLIES FOR TWO
BUILDINGS
2 CENTERS BAS IC CHILD
NEEDS
TRA
MARKE TING PROGRAM
TWO LI CENSE & FEE S
TV/O UTILITIES AND PHONE S
TOT AL SUPPLIES
T&TA
PAS S ENGER S CHOO L BUS
BAS IC
CLASSROOM
24FT. X 60 Ft.
4 TON Heat and Air Conditioner
TOTAL
TOTAL
24000
16000
5 118
7sÐ
2000
200
7400
10,000
2000
495
24s
900
8
60,000.00
6,500.00
UIPMENT
UEST
TOTAL NO-FEDERAL
.00
TOTAL F'ED ER.{L AND NON.
X'EDERAL
SCOTT COUNTY PUBLIC SCHOOL HEAD START
Breakdown for the Month of June 2016
Administrative Cost for June 2016 - $13,672.49
Expenses for June 2016 -$1 15,304.03
In-kind for June 2016- 523,679.44
i,.l
FINANCIAL MONITORING REPORT JUNE 16
YTD BUDGET
SALARY
S
MENTAL HEALTH SERVICES
$
FRINGE
5
ING
EDUCATIONAL TRA¡NING
HEALTH SERVICES
AUDIT
FEE
MAINTENANCE & REPAIRS
COPI ER CONTRACT SERVICES
MONTHTY
OTT{E
FUNDS
ACTUAL
BUDGETED
s
428,283.79
7,332.5O
s
5
226,840.74
428,283.79
2.50
$
$
zza,gqo.74; 5
s
L,032.50
$
7r,715.26
$
85,469.13
5
213,087.87
i$
'Ì,933.75
s
t2,465.25
300.23 s
299.77
5
s
2,L95.84 $
2r3.23 $
5
3,950.41
5
256.86
$
3,000.00
5
S
8,810.92
$
2,870.64 s
3,gso.+t
s
3,o0o.oo
s
8,810.92
s __5,683.0
2,870.64
9s6.86
5,683.07
S
1,082.86
s
5
S
$
_4s3.0q
1,153.00
PARENT ACTIVITIES
s
s
s
s
ACCOCIATION, DUES AND FEES,
s
2,000.00
_6,235.7L
s
8,800.00
(
S
5
___
s
s
5,486.00
2,365.00
S 126.00
4,037.32
24,167.94
USDA REIMBURSEMENT
S
FOOD SERVICE SUPPLIES
5
r,089.32
MEDICAL AND DENTAL SUPPL tEs
Þ
953.50
JANITORIAL SUPPLIES
5
7,731.!3
)
ç
L4,266.62
5
S
5
S
5
5
1
7,076.27
t,¡zs.go
2,441.34
1,208.06
800.00
130.01
2,ooo.oo
4,037.32
38,434.56
$
$
87.00
49.s9
$
s
.08,$
4,83 1.93 : $
13,890 .36;$
$
$
$
43.14
4,825 .29
,
$
$
720.OO
$
14,266.62
$
9s3.s0
5
20.00
28.50
S
1,731.13
5
$
27.88
$
1,268.87
6,757.85
S
6,ss3.Bs
S
3,268.22
5
3,268.22
s
970.43
200.86
VEHICLE & EQU IPMENT SUPPLIE) 5
1.00
$
EQUTPMENT
5
$
200.86
747.00
783,84s.88 5 1-26.00
6,033.35
$
I
s
s
s
s
5,027.65
8,000.00
s47.00 $
1,153.00
27s.oo s
,00
4t7.0s
:
1
s
5,486.00
2,750.74
720-00
$
7,280.00
5,699.40 s
49,1i9-st
S
3,300.60
26,122.24
s
429.L0
$
48.50
$
933.50
$
7,296.15 5
1,703.25
r.15
6,882.85
$
31.78
$
J
$
29.57
$
29
78
$
s
s
s
657
3,268.22
970.43
$
ea.
5
s
$
$
$
511
2,582.95
06 .26
747.OO
64.50
L,O82.86
$
5
$
e70.43
43.14
$
6,207.83
660.22
$
TRANSITION
5
s
.35
$
S
(_
r'
429.30
s
736.72 $ 4,962.68 $
S
t2,3Lz.3z
S 36,867.19 r $
5
1,089.32
s
S
$
5
$
3,693.55
3,000.00
16,331.70
800.00
$
5
7,734.65
4,307.17
287.04,5
547.00 $
27s.00 $
847.00 s
2L4.26
306.4s
s
$
$
5,486.00
2,365.00
$
5,73?.91
$
$
2,772.96
5
HEALTH & WELLNESS
357,422.54
5
RENT
DISCRETIONARY FUNDS
s
967.50
s13.00
TELEPHONE
EDUCATIONAL SUPPLIES
463,574.35
s
L4,661-.O9
6,235.7L s
8,800.00 s
2,7L2.96 s
FOOD SERVICE
$
667.50
5
s
OFFICES SUPPLIES
t3,752.87
BALANCE
386,713.10
5
S
DATE
$
s13.00
POSTAGE
OUT-OF-TOWN TRAVEL
300.00
!4,661-.09
UTILITIES
FIELD TRIPS
zo,got.zs r $
BUDGET
EXPENSES
EXPENSES
s
)
LOCAL TRAVEL
PREVIOUS
EXPENSES
75
200.86
747.OO
793.8s
ATTACHMENT TO MONTHLY FINANCIAL REPORT
FOR THE MONTII OF JUNE 2016.
Personnel category is for all Head Start Staff and Substitute Teacher Assistants.
Adminishative cost for the program includes the Director, Administrative
AssistanVFiscal Offrcer, Division of Federal Program and the Payroll Clerk,
Receptionist/Data Secretary and Secretary. Adrninishative cost rnust notexceed l5%
of
our grant,
FRINGE BENEX'ITS
The fringe rate for salaried personnel is 4lVo. This includes Taxes, Retilement, Group
Life, Health and Dental Insurance,
TRAVEL
Travel includes Out-of Town Travel for Parents and Staff for State and Regional Head
Start Association meetings.
EOUIPMENT
No equipment was purchased this month.
SUPPLIES
Supplies Category includes Offtce, Educational, Janitorial, Medical, and Dental.
OTHER
Other categories include Mental Health, Education Training, Health Services, Audit Fee,
Maintenance & Repairs, Maintenance Service, Utilities, Postage, Telephone, Rent, Local
Travel, Food Supplies, Food Service Supplies, Transition, Discretionary Funds, Health
Examination and Vehicle &Equipment supplies.
Credit Card One thru Six expenses were $.
TRAINING AND TECHIYICAL ASSISTA¡TCE
Expenses addedto T & TA Training line item was 85,737.91
Food Sunplies-USDA RenorÍ Mav 2016 Credited back to the Food Supply Line Item
wasß14,266.62
Operating Days: 18
Number of Centers: 7
Total Attend anc.e: 2,534
Food Service by Type: Breakfasts 2,388, Lunches 2,513, and Snacks 2,370.
E)(PENSES
Expenses for the month of June were $115,304.03. This leaves a budget balance
$668,793.85.
of
NON.FEDERAL IN-KIND
Ã¿¿e¿ to Non- Federal In-kind for the month of June was $23,679.44. In-kind balance to
be donated from July thru December is $94,042.28.
ADMIIYISTRATIVE COST
Rdministrative Cost for the month of Jr¡ne is 1% of our budget, which includes the Head
Start budget and Non-Federal In-kind, and our Adminisûative Cost for the year is 6Yo.
SCOTT COT]NTY PI]BLIC SCHOOL IIEAD START
ADMIMSTRATTVN
COST
ADMINISTRATIVE COST OF IN.KIND
Jun-16
cosT
PERCENT
Admin Personnel
Sglary &Fringe
ott
100 $
$
10.483.s6
Travel
$
736.72
ll$
office
Supplies
$
736.72
jenitor
Supplies
$
27.88
30$
30$
¡udit
Other
$
maiu&rep
Other
$
80.00
100 $
100 $
80.00
30$
318.31
mainLserv
Other
$
l-061.04
stil.
0ther
$
295.42
Other
$
Other
$
96.77
rent
Other
s
locel trav
Other
assocJdue
Other
Healtb & \lellness
Other
Foodsupplies
Otber
Training
T&TA
5
5
13,672.49 TOTAT MONTH
9s,801.86 TOTALYEAR
Space
S
2,988.08
COST
%"
47$
1,404.40
81.04
il$
22t.02
8.36
32.50
2s
19.35
800.00
47$
376.00
$
130.01
ll$
$
720.00
30$
660.22
30$
198.07
ll$
219.58
11
s
$
Office
30$
postage
tele,
TOTÀL
10,483.56
2.195.84
$
18,024.18
S
0.01
S
0.06
14.30
216.00
$
$
12¿68.09
TOTAI.
$
1,404.4{)
IN-KIND REPORT
JUNE 2016
IN.KIND
BUDGET
RECORDED THIS
RECORDED
i,IONTH
PREVIOUSLY
SGHOOL
DISTRICT
DONATIONS
$
$
127,708.00 $
148,496.00 $
38,183.00 $
TOTAL
$
314,387.00
PARENTSANDVOLUNTEERS $
$
19,759.58 $
RECORDED
DATE
237.94
3,681.92
$
$
54,742.92 $
121,649.70 $
20,272.66 $
23,679.44
$
196,665.28
$
TO
IN-KIND RETIAINING
74,502.50 $
121,887.64 $
23,954.58 $
53,205.50
26,608.36
14,228.42
220,U4.72
94,042.28
$
Scott County Public School hlead Start
9:'IU AM
07t26t16
Expenses by Vendor Detail
Accrual Basls
June 20,l6
Datê
rype
Memo
Bank of America-Platlnum Plus
-
B¡II
06/0s/201 6
hofiday inn kathy wilcox 412812016
BiI
06/09/2016
wal-mart p.o. 4408
B¡II
06to9t2016
p.o. 4406 teachstone for kathy wilcox
Biil
06/09/2016
Evergreen - plants
Biil
06/09/201 6
Walmart- potting soil, DlS, NES and WC
B¡II
06/09/201 6
fast mart
Biil
06¡0s/¿016
craclrer barrel
Bill
06/09/201 6
holiday inn
Biil
06/09/201 6
wendy's
B¡II
06/09/201 6
bully's for gas
Biil
06/09/20'16
holiday inn & suites
Bilt
06/09/201 6
adance auto
Biil
06/09/201 6
natural tunnel
Biil
06/09/201 6
ETSU
B¡II
0610912016
fastmart credit
Total Bank of America-Platinum Plus
TOTAL
9:10 AM
07t25t't6
Scott County F¡.¡blic School l-üead Start
Accrual Basis
Expenses hy Vendor Detall
June 20'16
Account
I
Clr
Sp
Dabit
rll¡¡-I
Balance
Bank of America-Platinum Plus
20-3800 .Training
3310 . Maintenance & Repair
20-3800 ' Training
2820 . Education/Tuition Training
2820 ' Education/Tuition Training
20-3800 'Training
20-3800 'Traíning
20-3800 'Training
20-3800 'Training
20-3800 .Training
20-3800 'Training
3310' Maintenance & Repair
5505' Parent ActivÍfies
20-3800' Training
20-3800 'Trainlng
:
:
:
i
;
i
:
:
i
i
;
:
:
;
286.20 286.20
73.92 360.12
364.7',t 724.83
62.19 787.02
15'r ,04
938,06
24.00 962.06
28.01 990.07
36.27 1,026.34
15.14 1,041.48
30j4 1,071.92
18.31 ,090.23
26.30 't,116.53
126.36 1,242.89
993.00 2,235.E9
1
2i9lsu^r-ry
Total Bank of America-Platinum Plus
TOTAL
2,235.65
2,235.65
-
Exolanation of Revisions
-
ber 2O15 Policv lJndate
Policv Code
Pase
Revision
BDD
33-B
Electronic Participation in Meetings from Remote Locations
Text revised to reflect Legal References.
DI
9-D
Financial Accounting and Reporting
Policy revised to avoid duplication with policies CBA
Qualifications and Duties for the Superintendent and EF Food
Service Management'and to reflect that some of the BOE
regulations on which it was based have been repealed.
Legal References updated.
DJF
15-D
Purchasing Procedures
Policy updated.
GBE
35-G
Staff Health
Footnote added to reflect local practices.
It
to2-l
Testing Programs
Policy and Legal References updated
JHH
154-J
Suicide Prevention
KLB
38-K
Public Complaints about Learning Resources
Legal References u pdated.
Explanation of Revisions
-
February 2016 Polky Update
Policv Code
Paee
Revision
CLA
t4-c
Reporting Acts of Violence and Substance Abuse
Policy updated to reflect the evolution of the Safe and DrugFree Schools and Communities Act.
GCBE
88-G
Family and Medical Leave
Footnote emphasizing the connection between this policy and
Policy GCQA Nonschool Employment by Staff Members added
Legal References and Cross References updated.
Links to some forms included in the Attachments updated.
IIAA
s6-l
Textbook Selection, Adoption and Purchase
Policy updated to reflect Legal References.
IKH
101-t
Retaking
SOL Assessments
Policy revised to reflect amendment of 8 VAC 2O-L3T-LIO
Legal References updated
JBA
Section 504 Nondiscrimination Policy and Complaint
9-J
Procedures
Policy reviewed as part of routine 5-year review and updated to
reflect current OCR interpretation, enforcement and guidance.
JGD/JGE
109-J
Student Suspension/Expulsion
Reference to the lmproving America's Schools Act of 1-994
removed to reflect evolution of federal education laws.
Text of policy revised to better reflect that division uses a
Disciplinary Committee to make decisions regarding
suspension and expulsion.
-
Mav 2016 Policv Uodate
Policv Code
Page
Revision
BBFA
10-B
Conflict of lnterests and Disclosure of Economic Interests
Policy revised to reflect amendment of Va. Code 52.2-312Lby
sB 288.
BDC
30-B
Closed Meetings
Policy updated to reflect amendment of Va. Code 5 2.2-3711by
HB 8L7158 494and SB 493.
BDDH
41,-B
Public Participation at School Board Meetings
Policy and Legal References updated.
11-D
Small Purchasing
EBB
15-E
Policy revised to reflect amendment of Va. Code 5 2.2-4303 by
HB L1_66/58 362.
Threat Assessment Teams
Policy revised to reflect amendment of Va. Code 5 22.I-79.4 by
HB 1013.
EBCB
50-E
Safety Drills
(also KD)
DJ
Policy revised to reflect amendment of Va. Code 55 22.1,-137
and 22.L-137.2by HB 1279.
GBL
48-G
Personnel Records
Policy revised to reflect amendment of Va. Code I 22.1.-295.L by
HB 524 and Va. Code 5 2.2-3705,L by HB 817lSB 494.
GBMA
67-G
Support Staff Grievances
Policy updated.
Legal Reference and Cross Reference added
Procedure for Adjusting Grievances for Support Staff
POLICY DELETED. The grievance procedures for support staff
are now contained in Policy GBMA Support Staff Grievances.
GBMA-R
GC
72-G
Professional Staff
Policy revised based on enactment of Va. Code 5 22.I-299.5 by
HB 682 and Va. Code 5 22.1,-299.6 by HB 279/SB 573.
Legal References added.
Local Licenses for Teachers
POLICY DELETED based on amendment of Va. Code 5 22.L-298.1,
and repealof Va. Code 522.I-299.3 by HB 2151(20L3).
GCA
GCPF
t32-G
Suspension of Staff Members
Cross Reference deleted to reflect deletion of Policy GBMA-R
Procedure for Adjusting Grievances for Support Staff.
GDB
138-G
Support Staff Employment Status
GDG
139-G
Support Staff Probationary Period
IA
4-l
lnstructional Goals and Objectives
Policy updated to reflect amendment of Va. Code 5 22.1253.L3:1. by HB 36 and HB 83L.
IAA
6-l
Notifications of Learning Objectives
Policy updated to reflect amendment of Va. Code 5 22.1253.13:4 by HB 89s/SB 336.
IGAH
20-l
Family Life Education (FLE)
Policy updated to reflect amendment of Va. Code 5 22.L-207.1':1'
by HB 659.
IGAI
23-l
Character Education
IGBG
42-l
Homebound, Correspondence and Alternative Means of
lnstruction
Policy updated to reflect amendment of Va. Code 5 22.1,253.I3:4 by HB 895/SB 336.
Cross Reference updated.
IHB
54-l
Class Size
Policy revised to reflect amendment of Va. Code 5 22.L253.13:2 by HB 1377.
IKEB
77-l
Acceleration
Policy updated to reflect amendment of Va. Code 5 22.1253.13:4 by HB 895/SB 336.
IKF
84-l
Standards of Learning Tests and Graduation Requirements
Policy updated to reflect amendment of Va. Code 5 22.1253.13:4 by HB 895/SB 336.
IKFA
96-l
Locally Awarded Verified Credits
Policy updated to reflect amendment of Va. Code 5 22.L253.13:4 by HB 895/SB 336.
JJAC
156-J
Stude nt-Ath lete Concussions Du ring Extracurricu lar Activities
Policy updated to reflect amendment of Va. Code 5 22.I-27L.5
by HB 954.
JO
166-J
Student Records
Policy revised to reflect amendment of Va. Code 5 22.L-254.1by
sB 780.
Legal and Cross References updated.
JRCA
191-J
School Service Providers' Use of Student Personal lnformation
NEW policy reflecting Va. Code E 22.I-289.01 as amended by HB
519, HB 749 and HB 750.
KBA
5-K
Requests for lnformation
Policy revised to reflect enactment of Va. Code 5 2.2370a.2 by
HB 818.
Cross Reference added.
KBA-R
6-K
Requests for lnformation
Policy revised to reflect amendment of Va. Code 5 2.2-3704 and
enactment of Va. Code 5 2.2-3704.01 by HB 8I7 /SB 494 and
enactment of Va. Code 5 2.2-3704.2 by HB 8L8.
Legal References and Cross Reference added.
KBA-F1
9-K
Requests for Public Records
Form revised to reflect enactment of Va. Code 5 2.2-3704.2 by
HB 818.
KD
16-K
Public Participation at School Board Meetings
Policy and Legal References updated.
(also BDDH)
LC
Charter Schools
6-L
Policy revised to reflect amendments of Va. Code 5 22.L-212.7
and enactment of Va. Code 5 22.1-212.6:1 by SB 734.
Cross References added.
LI
19-L
-
Relations with Educational Accreditation Agencies
Policy revised to reflect amendment of Va. Code 5 22.I253.L3:3 by SB 368.
June 2016 Policv Update
Policv Code
Paee
GCG
IL2.G
Revision
Professional Staff Probationary Term and Continuing Contract
to reflect deletion of Policy GCA Local
Cross Reference deleted
Licenses for Teachers.
IGAJ
24-l
Driver Education
Policy revised.
ilBEA/GAB
62-l
Acceptable Use Policy for Electronic lnformation,
Services, and Networks
Policy revised.
IKEB-R
78-l
Eighth Grade Holdbacks
Regulation revised.
JFCB-R
72-l
Scott County Public Schools Out-of-Season Guidelines
Regulation revised.
JHCF
146-t
Student Wellness
Policy revised.
-
Julv 2016 Policv Update
Policv Code
Page
Revision
GCBC-R
79-G
Professional Staff Fringe Benefits
Regulation revised.
GCBD-R/GDBD-R
81-G
Professional Staff Leaves and Absences/Support Staff Leaves
and Absences
Regulation revised.
GCLA-R
119-G
ln-Service Credit
Regulation revised
IKED-R
82-l
Evaluation and Promotion
Regulation revised.
Student/Parent lnformation Handbook and Code of Conduct
20L6-20L7
Changes/Updates
**Policy Updated Unless Noted
Page 1.L
Page 14
Page 15
Page 16
Page 26
Page 26
Page 34
Page 45
Page 51
Page 58
Page 60
Acceptable Use Policy For Electronic lnformation, Seruices, and Networks
o Portable Communication Devices
Alternative Education Program
Driver Education
Eighth Grade Hold Backs
SocialPromotion
o K-7 Academic Administrative Placement
Standards of Learning and Graduation Requirements
. Standards of Learning (SOL) Tests and Verified Units of Credit
¡ GraduationRequirements
Student Records and Release of Student lnformation
o
¡
o
o
Dissemination and Maintenance of Records About Court Proceedings
Copies of Education Records
Correction of Education Records
20t6-20t7 Café Prices
Special Education Programs
Other Alternative Placements
o
Corrective Actions
Disciplining Students With Disabilities
. Behavioral lntervention Plan (BlP)
o Functional Behavioral Assessment (FBA)
o
.
Page 64
Page 66
Page 70
Page79
Directorylnformation
Manifestation Determination Review (MDR)
Key Provisions
Physical Restraint And/Or lsolation
Student Suspension/Expulsion
¡
o
o
Definitions
Long-Term Suspension
Expulsion
Weapons ln School
Students with Disabilities
lncident Report (10-day Rule)
o
2OI6-L7 ALLOCATIONS
1ST SEMESTER - AUGUST
scHooL
COPIERS
REM.INST LIBRARY
Dts
3,L45.00
2,000.00
FBPS
2,000.00
HES
2,000.00
2, 300 .00
NES
2,200.oo
RCt
2,000.00
sEs
4,625.OO
WCES
2,750.OO
YES
GCHS
2,000.00
4,400.00
4,150.00
4,025.00
2,300.00
8,050.00
5,000.00
2,875.00
8,050.00
7,475.00
TSHS
2,275.OO
4,O25.OO
RCHS
2,670.0O
5,175.00
sccrc
2,000.00 30,000.00
TOTAT
38,215.00 87,900.00
DPS
GCMS
6 3 25 .00
t
L, I 50 .00
L, 50 .00
2,20L6
BUS/TECH FAM SCI
BAND
CUSTODIAT
3 50
7 5
75
300.00
225.OO
600.00
400.00
250.00
82s.00
s00.00
775.OO
1,000.00
450.00
4s0.00
750.00
7s0.00
r,250.
750.00
7s0.00
2,500.00
5,000.00
3,250.00
3,250.00;
5,000.00 3,000.00 2,750.oo 14,000.00
i
TOTAL
17,320.00
2,000.00
5,225.0O
2,000.00
3,000.00
5,000.00
3,000.00
5,250.00
7,500.00
L1.,525.00
7,525.00
1_0,000.00
23,275.0O
6,000.00
L4,150.00
3,750.00
8,875.00
10,000.00
9,500.00
6,000.00
7,000.00
3,500.00
78,250.00
26,275.00
29,L50.00
17,500.00
20,045,00
35,500.00
229,L75.OO
BITBO
BakeriesU
l4-Jul-16
Ms. Angela M. Johnson - Food Service Specialist
Scott County Public Schools
340 East Jackson St.
Gate City, Virginia 2425I
(276) 386-6118
Dear Ms, Johnson
Per your request, Bimbo Bakeries usA agrees to extend the current bid for the
2oL6-20L7 School Year at the same pricing. Please review the items below and let
me know if there is anything else you might need. Thank you and we appreciate
your business.
PRODUCTNUM PROD NAMT.
004258
004259
003447
o04266
003239
0049L4
UPC
l5'16 Cost 16-17 Cost
R&I1OOWW HAM12P
1.45
1.45
R&I53WGW DELI6P
R&IWGW HAMS 12P
R&IWGW HOTS T.6P
R&IWGWHI 245L24
1.77
1.77
R&I WW TXTST 2OZ
Sincerely,
Scott Tockey - Food Service & PROMpT Ordering
Bimbo Bakeries USA
L795 Alysheba Way Unit 3105
Lexington, Kentucky 40509
(304) 654-0321 Cell Phone
(8ss) s43-91ee x 11
stockev@bbumail.com
Administrative Use: Ml PZ 6291
t.77
7.77
2.36
2.36
1.5
1.5
1.5
1.5
SCOTT COUNTY PUBLIC
SCHOOLS
EVALUATION HANDBOOK
(Non- School Based Administration)
8lt6
Non-School Based Administrator Summative Evaluation
Administrator's Name:
School/Department:
Evaluation Year:
Assignment/Title:
Performance Standard 1: Job-Specific Professional Knowledge and Skills
L.1 The administrator exhibits accurate and current knowledge of the content and
methodology required for the specific job.
1.2 The administrator exhibits technical skills required for the specific job.
L.3 The administrator demonstrates a variety of techniques and methodologies to
address identified problems.
Proficient
Exemplary
Q.7-4)
Profcienl is the eryecled level of
pedormance.
(3.0-3.6)
Developing/Needs
Improvement
Q.0-2.e)
Unacceptable
(r-1.e)
Performance Standard 2: Management Skills
2.1 The administrator collaboratively develops, manages, supports, and assesses
programs and annual plans that result in increased support to the educational
environment.
2.2 The administrator applies knowledge of national and state trends and division,
department, and office emphases to initiate approaches to tasks and projects for
program alignment and improvement.
2.3 The administrator develops plans for effective allocation of fiscal and other
resources to enhance the mission of the school system.
2.4 The administrator identifies, analyzes, and resolves issues using effective problemsolving techniques that result in a productive and positive environment.
2.5 The administrator effectively employs various processes for gathering, analyzing,
and using data for decision-making that is consistent with the goals of the school
division.
Proficient
Exemplary
Proficient is lhe eryected
Q.74)
level otperformance.
(3.0-3.6)
Developing/Needs
Improvement
Q.0¿.e)
Unacceptable
(1-1.e)
Performance Standard 3: lnstructional Support
3.1 The administrator demonstrates an understanding of the mission and goals of the
school division.
3.2 The administrator demonstrates an understanding of the interrelationship between
his or her own areas and the delivery of instruction.
3.3 The administrator designs and implements school based and non-school-based staff
development activities that support the instructional program.
Proficient
Exemplary
ProJìcient is lhe eryected
Q.74)
level ofpedornnnce-
f3.0-3.6)
Developing/Needs
Improvement
Q.0-2.e)
Unacceptable
(l-1.e)
Performance Standard 4: Communication and Human Relations
4.L The administrator demonstrates effective oral and written communication skills.
4.2 The admínistrator shows respect for individuals and models good human relations
skills.
4.3 The administrator recognizes and is sensitive to the multicultural and special needs
of individuals, schools, staff, and community.
4.4 The administrator understands, promotes and develops the interrelationship among
school and community programs and services as they relate to division-wide goals.
Proficient
Exemplary
Q.7-4)
Proficienl is lhe eryected
level ofpedornnnce.
(3.0-3.6)
Developing/Needs
Improvement
Q.0-2.e)
Unacceptable
(r-1.e)
Performance Standard 5: Professionalism
5.1- The administrator works in a collegial and collaborative manner with other
administrators, school personnel, and other related professionals and agencies to
promote and support the mission and goals of the division.
5.2 The administrator models professional, moral, and ethical standards as well as
personal integrity in all interactions.
5.3 The administratortakes responsibility for and participates in a meaningful and
continuous process of professional development that results in the enhancement of
student learning.
Proficient
Exemplary
Proficient is lhe eryected
Q.74\
Ievel ofperformance.
13.0-3.6)
Developing/Needs
Improvement
Q.0-2.e)
Unacceptable
(1-1.e)
Performance Standard 6: Annual Goals
6.1 Sets acceptable, measurable, and appropriate achievement goals based on baseline
data.
6.2 Documents the progress throughout the year.
6.3 Provídes evidence that achievement goals have been met using multiple measures.
6.4 Uses available performance outcome data to continually document and
communicate progress.
Proficient
Exemplary
Profcient is lhe eryected level
Q.74)
olperformance.
t3.0-3.6)
Developing/Needs
fmprovement
Q.0-2.e)
Unacceptable
(1-1.e)
OVERALL SUMMATIVE EVALUATION OF NON.SCHOOL BASED ADMINISTRATOR
Standard I
t2%
t2%
Standard 2
Standard 4
t2%
t2%
Standard 5
l2o/o
Standard 6
40%
Summative
Rating (sum of
weighted
contributions)
Standard 3
COMMENTS
LEADERSHIP FOCUS:
SU
_
MMATIVE RECOMM ENDATION:
Reappointment
_
Conditional Reappo¡ntment
Signature of Evaluator:
Demotion _
Do Not Reappoint
Date:
Administrator and evaluator signatures are required. The administrator's signature indicates that the
administrator has read the completed evaluation and attached report but does not imply agreement with
the evaluation recommendation.
I have read this evaluation report. I understand that I may attach additional comments to this report.
Signature of
Administrator:
Date:
Non-School Based Administrator Annual Goals
Directions: This form is a tool to assist supervisors in setting gools that result in measurable
division wide student ocademic progress.
Supervisor:
Date:
School Division:
School Year:
Preliminary approval granted by Superintendent on:
Mid-year review conducted by Superintendent on:
Year-end review conducted by Superintendent on:
Goal:
Expected term to completion:
lndÍcotors of Success:
!
Short-term
! vid-term !
tong-term
Mìd-Yeor Assessment of Gool
Evidence to Dote
Evaluator's Signature
Evaluator's Name
Date
Non-School Based Administrator Interim Performance Report
Supervísor
School Year(s)
Directions: Evaluators use this form to maintain a record of evidence documented for each
performance standard. This form should be maintained by the evaluator during the course of the
evaluation cycle. This report is shared at a meeting with the supervisor held within appropriate
timelines.
Strengths
Areas of
Improvement
Non-School Based Administrator Name
Non-School Based Administrator Signature
Date
Evaluator's Name
Evaluator's Signature
Date

August 2, 2016 - Scott County, Virginia Public Schools

Transcription

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