CITY OF DEL RIO, TEXAS REGULAR CITY COUNCIL MEETING

Transcription

CITY OF DEL RIO, TEXAS
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL
109 WEST BROADWAY
TUESDAY, JULY 28, 2015 - 6:30 P.M.
AGENDA
DESCRIPTION
ITEM NO.
1.
CALL TO ORDER
2.
ROLL CALL
3.
INVOCATION - PASTOR MARTIN SECA, LIVINGSTONE WORSHIP CENTER 4.
PLEDGE OF ALLEGIANCE
5.
CITIZEN COMMENTS
(NO ACTION WILL BE TAKEN)
This is the opportunity for visitors and guests to address the City Council on any issue. City Council
may not discuss any presented issue, nor take any action on any issue. A sign-up sheet is available for
citizens who wish to address the Council. Please limit remarks to three minutes. Topics of operational
concerns shall be directed to the City Manager. Comments should not personally attack other speakers,
Council or staff.
6.
MAYOR'S COMMENTS
7.
INFORMATION ITEMS
a.
Update on the City of Del Rio's Recycling Program - Emiterio Salinas, Streets & Drainage
Superintendent
b.
Update on Commercial Airline Service - Juan Carlos Onofre, Airport Director
8.
CONSENT AGENDA
(ACTION MAY BE TAKEN ON THESE MATTERS)
This is a procedure to help facilitate the meeting with a CONSENT AGENDA. One motion will approve
all action items, noted as consent. These are routine matters which are repeated on the agenda. Approval
means they will be implemented as recommended by the administration. Prior to acting on the consent
agenda, any Councilmember may have a consent item withdrawn from this portion of the agenda so that
it may be discussed prior to action.
it may be discussed prior to action.
9.
ORDINANCES
a.
O: 2015 - 056 An Ordinance by the City Council of the City of Del Rio, Texas Authorizing and
Directing City Manager Henry Arredondo, to Award the Bid for the Purchase of Four (4) 3/4 Ton
Diesel Pick Up Trucks with Utility Service Bodies for Various City Departments to Grande Ford
Truck Sales - Mario A. Garcia, Purchasing Agent
b.
O: 2015 - 057 An Ordinance by the City Council of the City of Del Rio, Texas Authorizing the
Emergency Rental and Directing the City Manager Henry Arredondo, to Rent, one (1) Raw Water
Pump for the Water Production Division of the City of Del Rio, from United Rentals - Alejandro
Garcia, Public Works Director
c.
O: 2015 - 058 An Ordinance by the City Council of the City of Del Rio, Texas Hereby Authorizing
and Directing the City Manager Henry Arredondo to Approve Change Order Number 1 in the Amount
of $80,446.68 with the Firm of Reese Albert, Inc. for the Construction of the Tx CDBG Contract
713121 Drainage Structure on Amistad Boulevard - Bob Parker, City Engineer
10.
RESOLUTIONS
a.
R: 2015 - 058 A Resolution by the City Council of the City of Del Rio, Texas Authorizing and
Directing the City Manager Henry Arredondo to Submit an Application to the Department of
Homeland Security, Office of Transportation Security Administration for the Law Enforcement
Officer (LEO) Reimbursement Program in Support of Air Passenger Screening at the Del Rio
International Airport - Juan C. Onofre, Airport Manager
b.
R: 2015 - 059 A Resolution by the City Council of the City of Del Rio, Texas Directing Publication of
Notice of Intention to Issue City of Del Rio, Texas Combination Tax and Revenue Certificates of
Obligation, Series 2015A - Manuel B. Chavez, Finance Director
11.
OTHER BUSINESS
a.
Renewal of the 911 Interlocal Agreement between City of Del Rio and Middle Rio Grande
Development Council - Forrest Anderson, Middle Rio Grande 911 Director
b.
Water Treatment Plant and Distribution System - Update and Discussion on Corrective Measures Henry Arredondo, City Manager
c.
Proposed Economic Development Corporation and/or Model for the City of Del Rio - Oriana
Fernandez, Economic Development Director
d.
Request Permission to Send Water Purchase Agreement to Outside Counsel for Review - Suzanne
West, City Attorney
City Council Regular
Meeting Date: 07/28/2015
7. a.
Information
Subject
Update on the City of Del Rio's Recycling Program - Emiterio Salinas, Streets & Drainage
Superintendent
Attachments
Recycle Report
7. b.
Information
Subject
Update on Commercial Airline Service - Juan Carlos Onofre, Airport Director
Attachments
No file(s) attached.
9. a.
Submitted By: Jean Flynn, Executive Secretary, Administration
Information
SUBJECT:
O: 2015 - 056 An Ordinance by the City Council of the City of Del Rio, Texas Authorizing and
Directing City Manager Henry Arredondo, to Award the Bid for the Purchase of Four (4) 3/4 Ton
Diesel Pick Up Trucks with Utility Service Bodies for Various City Departments to Grande Ford
Truck Sales - Mario A. Garcia, Purchasing Agent
SUMMARY:
Discussion and possible action on an ordinance to authorize and direct City Manager Henry
Arredondo, to award the bid for the the purchase of four (4) 3/4 ton diesel pick up trucks with
utility service bodies for various City Departments
BACKGROUND:
The City of Del Rio has multiple departments that utilize 3/4 ton utility trucks in the daily
operation of providing services to the community. Utility bodies are necessary to enable the crews
to carry the necessary equipment and materials to work sites. Smaller capacity pick up trucks are
not an option as most times, the crew also requires towing equipment for digging, trenching, or
materials that are too long and heavy for a smaller truck. The departments currently have a fleet of
vehicles that have long past the effective life expectancy and are in need of replacement. DISCUSSION:
The City of Del Rio advertised the request to interested vendors, to submit to this invitation for
bids in part of the requirement for open competition for the purchase of said vehicles.
Additionally, as part of this process, the City attempted to obtain the best possible product at the
most reasonable cost, from the most reliable and responsible bidder. This bid request was posted
online and in the local newspaper with an open period of 4 weeks to provide ample time for
vendors to compile and submit their bid. Bids were closed on May 1st, 2015. Upon closing, a total
of 4 bids were submitted, of those only 1 complied with the required bonding, thus only that 1
could be considered for award, that being, Grande Ford Truck Sales. The best value bid submitted
came from Grande Ford Truck Sales at $ 35,939.75 each for a total amount of $143,759.00 and is
within the current allowed budget for this purchase.
PROS:
The replacement of the aging vehicles will reduce the down time for repairs and provide
equipment that is more reliable. CONS:
The initial capital costs for the purchase as expected to be approximately $143,759.00. The
additional cost incurred by the Fleet Department in preparing the vehicles for use after delivery.
Regular maintenance costs after delivery.
RECOMMENDATION:
The Purchasing Agent recommends that the City Council discuss and consider authorizing and
directing the City Manager Henry Arredondo to give notice of the bid award to Grande Ford
Truck Sales for the purchase of four (4) 3/4 ton diesel pick up trucks with utility service bodies for
various City Departments, of a total amount of $143,759.00.
Fiscal Impact
FISCAL IMPACT:
The cost of $143,759.00 for the replacement vehicles is from vehicle replacement funds
allocated to those departments. Attachments
O2015-056 Award Diesel utility trucks
tabulation sheet
ORDINANCE NO. O: 2015 - 056
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF DEL RIO, TEXAS AUTHORIZING
AND DIRECTING THE CITY MANAGER HENRY ARREDONDO, TO GIVE NOTICE OF THE BID
AWARD FOR FOUR (4) ¾ TON DIESEL PICK-UP TRUCKS WITH UTILITY SERVICE BODIES
FOR VARIOUS DEPARTMENTS, TO GRANDE FORD TRUCK CENTER.
WHEREAS, the City of Del Rio is required to procure services, goods, and materials that are competitively bid
and awarded in accordance with State of Texas Local Government Code, Chapter 271; and
WHEREAS, the City of Del Rio has the need to replace the vehicles that have exceeded the effective life
expectancy of such equipment; and
WHEREAS, the cost for the procurement of the four (4) ¾ ton diesel pick-up trucks with utility service bodies
is approximately $ 143,759.00, with the funding for this project being from the departments budgeted vehicle
replacement funds; and
WHEREAS, the requirement for the public and open solicitation of sealed bids through an open procurement
process was complied with.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DEL RIO,
TEXAS THAT:
It hereby authorizes and directs the City Manager, Henry Arredondo, to give notice of the bid award of four (4)
¾ ton diesel pick-up trucks with utility service bodies to:
GRANDE FORD TRUCK CENTER
POB 201210
SAN ANTONIO, TEXAS
TOTAL AMOUNT OF BID
$143,759.00
PASSED AND APPROVED on this the 28th day of July, 2015.
___________________________________
ROBERT GARZA
Mayor
ATTEST:
__________________________________________
SUSAN CORP
City Secretary
REVIEWED FOR ADMINISTRATION:
REVIEWED AS TO FORM:
_______________________________
HENRY ARREDONDO
City Manager
____________________________________
SUZANNE WEST
City Attorney
BID TABULATION SHEET
BID #R: 2015‐027 ‐ FOUR (4) ¾TON DIESEL PICK UP TRUCKS WITH UTILITY SERVICE BODYS
VENDOR
GRANDE FORD TRUCK SALES
PO BOX 201210
SAN ANTONIO TX YEAR MAKE
MODEL
BOND
BID AMT
EXTENDED
2016
FORD
F250
YES
$ 35,939.75
$ 143,759.00
GUNN FLEET
16550 I35 NORTH
SELMA, TEXAS
2015
CHEV
2500
NO
$ 35,175.15
$ 140,700.60
DEL RIO FORD LINCOLN MERC
2700 VETERANS BLVD
DEL RIO, TEXAS
2016
FORD
F250
NO
$ 35,861.99
$ 143,447.96
CALDWELL COUNTY FORD
800 HWY 21 EAST
CALDWELL , TEXAS
2016
FORD
F250
NO
$ 33,235.00
$ 132,940.00
9. b.
Submitted By: Bob Parker, City Engineer, Engineering Department
Information
SUBJECT:
O: 2015 - 057 An Ordinance by the City Council of the City of Del Rio, Texas Authorizing the
Emergency Rental and Directing the City Manager Henry Arredondo, to Rent, one (1) Raw Water
Pump for the Water Production Division of the City of Del Rio, from United Rentals - Alejandro
Garcia, Public Works Director
SUMMARY:
Authorizing the Emergency Procurement and Directing the City Manager Henry Arredondo, to
proceed with the rental of the necessary pumping equipment for the Water Production Division of
the City of Del Rio, from United Rentals, via the State of Texas Multiple Award Schedule
Contract #TxMAS-7-51V080, and as Authorized by the Texas Local Government Code, Chapter
252.022. BACKGROUND:
The City of Del Rio Water Production Plant had four raw water pumps of the total six that have
been inoperable since last fiscal year. Funding to replace these pumps were requested through the
City's recent CIP plan. The approved CIP plan funded the amount of $230,000.00 in March of this
year. Those funds were sufficient enough to replace at least one pump. Since the time of the
request, two were inoperable and one additional pump was lost. Currently leaving the operation
with only two working pumps to serve the community.
Of these two remaining West Springs pumps, the 36 inch raw water inlet pipe to the water
production plant was damaged and the production of the plant, cannot meet the water demands of
the City. This caused the City to activate the City's Water Emergency and Drought/Water
Conservation Plan to help curtail water usage. This places an additional strain on the one
remaining rental pump to produce as much as possible, and possibly cause it to fail as well.
DISCUSSION:
City staff has taken steps to supplement what water can be pumped from the permanent pumps by
renting mobile pumping equipment. Monthly cost estimate to rent one of these is approximately
$12,000. One pump has been rented and is in place to assist in the production of water. With the
issue of the damaged pipe that has just occurred, one permanent pump has been shut down and an
additional pump is needed to produce potable water. This issue has been discussed with City
Management and other staff and all are in support of the emergency procurement. In essence, the
basis of an emergency, is time. As a side note; emergency purchases should be rare and based on
unforeseen circumstances. Normal purchasing procedures cannot be reasonably expected to
provide the required goods or services within the needed time frame without experiencing
operational or financial damages.
PROS:
The production of water for the community will continue at a stable amount, without interruptions
for the increased use in the coming summer months. *It allows less time to procure the purchase,
installation, and turn-key services so as to avoid potential reduction of water production. Normal
production is essential to meet the needs of the City of Del Rio and its residents. CONS:
The added amount of four-to-six weeks of the formal procurement process, would be added to the
eighteen weeks to manufacture and install. *The emergency procurement of the pump to be
manufactured could see an increased cost that may be less in a formal and open procurement
process. RECOMMENDATION:
City of Del Rio staff recommend to the City Council that it approves this emergency procurement
and that it direct the City Manager Henry Arredondo, to proceed with the rental of the necessary
pumping equipment for the Water Production Division of the City of Del Rio, from United
Rentals, the State of Texas Multiple Award Schedule Contract #TxMAS-7-51V080.
Fiscal Impact
FISCAL IMPACT:
The procurement of the necessary equipment necessary for the continued water production by
the Water Production Plant and for the City of Del Rio Springs, is approximately $75,000 and is
funded by current water reserves or Enterprise funds.
Attachments
Ord.2015
Rental Invoice ORDINANCE NO. O: 2015 – 057
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF DEL RIO, TEXAS
AUTHORIZING THE EMERGENCY RENTAL AND DIRECTING THE CITY
MANAGER HENRY ARREDONDO, TO RENT, ONE (1) RAW WATER PUMP FOR
THE WATER PRODUCTION DIVISION OF THE CITY OF DEL RIO, FROM UNITED
RENTALS
WHEREAS, the City of Del Rio is authorized to procure services, goods, and materials that are
determined to be an emergency as authorized by the Texas Government Code, chapter 2155.137
and Texas Administrative Code, Title 34, Part 1, Chapter 20; and
WHEREAS, the City of Del Rio Water Production Division has an expedited need to rent and
temporary install one raw water pump at the City of Del Rio San Felipe Springs water source so
as to avoid the potential reduction in available water service to the community; and
WHEREAS, the cost for the emergency procurement and installation of the raw water pump is
in the estimated amount of $11,477.32 and is funded by available funds from the water reserves
and/or Enterprise funds; and
WHEREAS, two water pumps need immediate and unforeseen repairs and/or replacements in
order to meet increased seasonal water consumption; and
WHEREAS, declaring this needed and expedited procurement as emergency, as authorized by
state law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DEL RIO, TEXAS THAT:
It hereby authorizes the emergency rental and directs the City Manager Henry Arredondo, to
rent, one (1) Raw Water Pump for the Water Production Division of the City of Del Rio, as
authorized by the Texas Government Code, chapter 2155.137 and Texas Administrative Code,
Title 34, Part 1, Chapter 20,
to:
PASSED AND ORDAINED on this the 28th day of July, 2015.
___________________________________
ROBERT GARZA
Mayor
ATTEST:
__________________________________________
SUSAN CORP
City Secretary
_______________________________
HENRY ARREDONDO
City Manager
____________________________________
SUZANNE WEST
City Attorney
9. c.
Submitted By: Bob Parker, City Engineer, Engineering Department
Information
SUBJECT:
O: 2015 - 058 An Ordinance by the City Council of the City of Del Rio, Texas Hereby
Authorizing and Directing the City Manager Henry Arredondo to Approve Change Order
Number 1 in the Amount of $80,446.68 with the Firm of Reese Albert, Inc. for the Construction of the Tx CDBG Contract 713121 Drainage Structure on Amistad Boulevard - Bob
Parker, City Engineer
SUMMARY:
The City of Del Rio applied for and was successful in obtaining a TX CDBG grant, contract
number 713121 to construct a drainage structure under Amistad Boulevard. The City procured the
professional services of the firm of Bain Medina Bain to perform the surveying and design work
required to produce the plans and specifications.
BACKGROUND:
The City advertised for bids and was subsequently successful in awarding the contract to the firm
of Reese Albert, Inc. In clearing the Right of Way of utilities it was discovered from speaking to
Verizon that they could not obtain the required cable and fiber to be able to relocate these
facilities until after the ending date of the contract with TxCDBG. The only option was to perform
a re-design to raise the grade of the flow line above the cables. This was done and the contractor
provided a summary of the changes and prices required to build this structure this way. This will
require the approval of the City Council to move forward with this project by the approval of this
Change Order.
DISCUSSION:
This project started out to have concrete paving over the pipes. The Contractor proposed changing
this regular paving to be able to drop the cost of the Change Order. This will not negatively affect
the finished project and this saves $100,200.00 even though the cost of the overall project did
increase.
PROS:
Passage of this Ordinance will allow the project to be constructed and provide a safer roadway
during rain events.
CONS:
Passage of this Ordinance will cause the City to spend an additional $80,446.68 to construct this
Passage of this Ordinance will cause the City to spend an additional $80,446.68 to construct this
project.
RECOMMENDATION:
Staff recommends approval of this ordinance to authorize and direct City Manager Henry
Arredondo to approve Change Order Number #1 in the amount of $80,446.68 with the Firm of
Reese Albert, Inc. for the construction of the TxCDBG Contract 713121 Drainage Structure on
Amistad Boulevard.
Fiscal Impact
FISCAL IMPACT:
Passage of this Ordinance will result in a fiscal impact to the City in the amount of $80,446.68.
Attachments
O2015-058 Approve Change Order #1 Amistad Blvd.
CO # 1 Pricing
CO #1
ORDINANCE NO. O: 2015 - 058
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF DEL RIO, TEXAS
HEREBY AUTHORIZING AND DIRECTING THE CITY MANAGER HENRY
ARREDONDO TO APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF
$80,446.68 WITH THE FIRM OF REESE ALBERT FOR THE CONSTRUCTION OF
THE TXCDBG CONTRACT 713121 DRAINAGE STRUCTURE ON AMISTAD
BOULEVARD.
WHEREAS, The City of Del Rio has long desired to upgrade drainage structures on its streets;
and
WHEREAS, The City of Del Rio applied for and was successful in obtaining TxCDBG
Contract 713121 to help fund a drainage structure on Amistad Boulevard; and
WHEREAS, The City of Del Rio advertised for the construction of this project and followed
all of its normal procurement process as is required; and
WHEREAS, The City Council of the City of Del Rio awarded the contract for the construction
of the Amistad Boulevard Drainage project to the firm of Reese Albert, Inc. by passage of
Ordinance O: 2015-004; and
WHEREAS, In dealing with all of the utility adjustments needed, it was discovered that
Verizon had three phone lines that would need to be adjusted to clear the proposed structure as
designed; and
WHEREAS, Subsequent conversations with Verizon revealed that because of their inability to
acquire the proper size copper cable and fiber optic cable in a timely manner, they would not be
able to clear the Right of Way before the grant expired for this project; and
WHEREAS, The only option available to salvage the project is to raise the grade of the
structure above the elevation of the existing cables by executing a Change Order for the
project; and
WHEREAS, It is in the best interest of the City of Del Rio to approve Change Order Number 1
so that this project can get underway and be completed prior to the grant expiring: and
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DEL RIO, TEXAS THAT:
1. It hereby authorizes and directs the City Manager to execute Change Order Number 1 to
the contract with the firm of Reese Albert in the amount of $80,446.68
PASSED AND APPROVED on this the 28th day of July, 2015.
ROBERT GARZA
Mayor
ATTEST:
SUSAN CORP
City Secretary
HENRY ARREDONDO
City Manager
SUZANNE WEST
City Attorney
10. a.
Submitted By: Juan Onofre, Airport Manager, Engineering Department
Information
SUBJECT:
R: 2015 - 058 A Resolution by the City Council of the City of Del Rio, Texas Authorizing and
Directing the City Manager Henry Arredondo to Submit an Application to the Department of
Homeland Security, Office of Transportation Security Administration for the Law Enforcement
Officer (LEO) Reimbursement Program in Support of Air Passenger Screening at the Del Rio
International Airport - Juan C. Onofre, Airport Manager
SUMMARY:
Discussion and possible action on authorizing submission of an application to the Office of
Transportation Security Administration, Law Enforcement Officer (LEO) Reimbursement
Program in support of air passenger screening at the Del Rio International Airport.
BACKGROUND:
After the terrorist attacks on September 11th, 2001, Congress established on November 19, 2001
the Transportation Security Administration Agency and gave it the responsibility for security for
all modes of transportation and provide 100 percent screening of all checked luggage for
explosives.
In March 2005, the City of Del Rio began regularly scheduled air passenger service at the Del Rio
International Airport which required the airport operator to provide the presence of LEO’s for all
passenger screening activities. The City of Del Rio Police Department began deploying police
officers to the airport on March 5th 2005 with the beginning of air carrier flights. The number of
flights per day in 2005 averaged three (3), in 2006 two (2), which remained the same until April
2013 when the air service was terminated by the Airline. Two years later, on 2015, the City of Del
Rio has started conversations with an Air Services provider and is confident that an arrangement
will be concluded by Fall 2015.
The Del Rio International Airport has one (1) checkpoint lane. All commercial passengers are
screened by TSA before entering the sterile area or onto departing commercial aircraft. Funding
from the United States Homeland Security, Transportation Security Administration will benefit
the City of Del Rio. The financial assistance requested is vital to the secure operation of this
airport. The cost for the security operation of this airport creates a financial strain on the City of
Del Rio which is expected to continue to increase with no way to pass along all of the cost to the
flying public in an economically viable manner. The federal funds requested, though only a
portion of the cost, help keep airports like Del Rio economically viable. If no federal funds are
available to the City of Del Rio, airport security operation will still have to be mandated, but will
continue to place a burden on the City of Del Rio budget.
DISCUSSION:
It is mandatory by TSA to have the presence of an uniformed Law Enforcement Officer during
passenger screenings; and, having additional funds from the Federal Government will help to
alleviate the burden on the City's budget of such activities where Police Officers are present.
PROS:
If this Resolution is passed, the City of Del Rio may apply to receive partial reimbursement of
LEO expenses incurred in support of air passenger screening at the Del Rio International Airport
through the Law Enforcement Officer (LEO) Reimbursement Program.
CONS:
There are no cons associated with this Resolution. RECOMMENDATION:
Staff recommends approval of the City Council of the City of Del Rio authorizing City Manager
Henry Arredondo to submit an application to the Department of Homeland Security, Office of
Transportation Security Administration for the Law Enforcement Officer (LEO) Reimbursement
Program in support of air passenger screening at the Del Rio International Airport.
Fiscal Impact
FISCAL IMPACT:
The fiscal impact to the City of Del Rio will be a reimbursement of a portion of the direct
employee costs related to LEO support of air passenger screening as authorized through the
LEO Reimbursement Program if it is determined that the City is eligible for reimbursement.
Attachments
R2015-058 LEO Reimb. Program
LEO project narrative
LEO Budget narrative
LEO Budget form
LEO Data sheet
RESOLUTION NO. R: 2015 - 058
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DEL RIO, TEXAS AUTHORIZING
AND DIRECTING THE CITY MANAGER HENRY ARREDONDO TO SUBMIT AN APPLICATION
TO THE DEPARTMENT OF HOMELAND SECURITY, OFFICE TRANSPORTATION SECURITY
ADMINISTRATION FOR THE LAW ENFORCEMENT OFFICER (LEO) REIMBURSEMENT
PROGRAM IN SUPPORT OF AIR PASSENGER SCREENING AT THE DEL RIO INTERNATIONAL
AIRPORT.
WHEREAS, 49 C.F.R. Part 1542 requires that each airport operator must provide, Law enforcement personnel
in the number and manner adequate to support its security program. and that Law enforcement personnel are
available and committed to respond to an incident in support of a civil aviation security program when
requested by an aircraft operator or foreign air carrier that has a security program: and
WHEREAS, the City of Del Rio provided since March 2005 until April 2013, law enforcement officer (LEO)
support and in the near future will provide LEO support in accordance with 49 C.F.R. Part 1542: and
WHEREAS, the City of Del Rio wishes to seek partial reimbursement of expenses through the LEO
Reimbursement Program as a means to relieve the City of a portion of these expenses; and
WHEREAS, it is in the best interest of the City of Del Rio seek relief of expenses that may incur in support of
air passenger screening at the Del Rio International Airport through the Law Enforcement Officer (LEO)
Reimbursement Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL RIO,
TEXAS THAT:
The City Council of the City of Del Rio does hereby authorize City Manager Henry Arredondo to submit an
application to the Department of Homeland Security, Office of Transportation Security Administration for the
Law Enforcement Officer (LEO) Reimbursement Program in Support of air passenger screening at the Del Rio
International Airport.
PASSED AND APPROVED on this the 28th day of July 2015.
___________________________________
ROBERT GARZA
Mayor
ATTEST:
___________________________________
SUSAN CORP
City Secretary
_______________________________
HENRY ARREDONDO
City Manager
_________________________________
SUZANNE WEST
City Attorney
Del Rio International Airport
Project Narrative
LEO Reimbursement Program
A.
Goal of the Program
The program’s primary goal will be to provide a certified armed law enforcement presence at the
Del Rio International Airport in support of TSA passenger and checked baggage screening. The
City of Del Rio Police Department will deploy one (1) police officer for all departure flights 365
days of the year.
B.
Objectives of the program
The objective is to deliver an air transportation security program that provides a law enforcement
presence and to ensure the safety of the traveling public. DRT, in cooperation with TSA, will
seek to prevent any terrorist or malicious items or individuals from entering the airport clearance
gate and onto any outbound commercial aircraft, while securing the safety of all passengers.
An officer will provide security, check for any suspicious activities, and be present to respond to
any unforeseen situation(s) that may arise from a disturbance or violation of the law.
C.
Service Times
A law enforcement presence for DRT will be provided for all departure flights available 365
days of the year. Officers will be at the airport’s gate at least 15 minutes before all scheduled
departure times and remain until such time that the screening checkpoint closes.
D.
Target Population
This program will serve the City of Del Rio’s population of 36,667and numerous surrounding
counties, plus all business and leisure related travel to and from Del Rio, Texas.
E.
Organizational Capacity
The City of Del Rio Police Department’s police officers full strength is 72 of which all of the
patrol officers assigned to the Uniform Services have airport clearance and at any point may be
assigned to the Del Rio International Airport in support of TSA screening operations.
F.
Historical Information
It was not required to have police officers at the Del Rio International Airport before September,
2001. That changed after the terrorist attack in American soil on September 11, 2001. The City
of Del Rio Police Department began deploying police officers to the airport on March 5th 2005
with the beginning of air carrier operations flights. The number of flights per day in 2005
averaged three (3), in 2006 two (2), which remained the same until April 2013 when the air
service was terminated by the Airline. Two years later, on April 2015, the City of Del Rio
Project Narrative
started conversations with an Air Services provider and is confident that an arrangement will be
concluded by Fall 2015. With this in mind, the City of Del Rio Police Department must have
police officers at the airport.
The City of Del Rio Police Department’s police full strength is 72. All of which have airport
clearance to the Del Rio International Airport for airport checkpoint duties; 100% force support.
The Del Rio International Airport has one (1) checkpoint lane. All commercial passengers are
screened by TSA before entering the sterile area or onto departing commercial aircraft.
Funding from the United States Homeland Security, Transportation Security Administration will
benefit the city of Del Rio. The financial assistance requested is vital to the secure operation of
this airport. The cost for the security operation of this airport creates a financial strain on the city
of Del Rio which is expected to continue to increase with no way to pass along all of the cost to
the flying public in an economically viable manner. The federal funds requested help keep
airports like Del Rio economically viable. If no federal funds are available to the City of Del
Rio, airport security operation will still have to be mandated, but will continue to place a burden
on the City of Del Rio budget.
The City of Del Rio Police Department will continue to cooperate with the Transportation
Security Administration guidelines to ensure the safety of every passenger to avoid any
unforeseen incidents. Due to Del Rio International Airport’s geographic location near the
Mexican border, we are at a high area of terrorist threat. Funding to support and augment TSA
operations would be wisely spent.
Budget Narrative
LEO Cooperative Agreement
Budget Category- Labor Cost
A. Enforcement Average:
Annual
Pay
Police Officer $39,419.38
Corporal
$45,978.92
Lieutenant
$53,629.42
$46,342.57
Average Rate
Position
Annual
Fringe
$14,611.66
$16,312.83
$18,186.81
$16,370.43
Annual
Total
$54,031.04
$62,291.75
$71,816.23
$62,713.01
Hourly
Rate
$25.98
$29.95
$34.53
$30.15
B. Enforcement (regular hours):
1. Officer:
1 officer daily @ 2 hrs each/departure/day= 2 hrs daily
2 hrs daily X 365 days a year = 730 hours annually
730 hours annually @ $30.15= $22,009.50
Annual Average Pay Increase 4%
Year 1 Funding> October 1, 2015 to September 30, 2016 _$22,009.50_
Year 1 Funding> October 1, 2016 to September 30, 2017 _$22,889.88_
Year 1 Funding> October 1, 2017 to September 30, 2018 _$23,805.48
Federal Amount Requesting $68,704.86
Applicant:
$6,870.49
(Estimate 10% administrative costs)
Total:
$75,575.35
Applicant Name: City of Del Rio
Award Number: NEW SUBMISSION AWARD NUMBER PENDING APPROVAL
Budget Information - Non Construction Programs
OMB Approval No. 0348-0044
Section A - Budget Summary
Estimated Unobligated Funds
Grant Program Function
or Activity
(a)
1.
LEO Reimbursement
Program
(b)
Federal
(c )
New or Revised Budget
Non-Federal
(d)
Federal
(e)
HSTS02-12-R-SLR349
Non-Federal
(f)
68,704.86
Total
(g)
6,870.49
75,575.35
6,870.49
75,575.35
2.
3.
4.
5.
-
Totals
-
68,704.86
Section B - Budget Categories
6. Object Class Categories
a. Personnel
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
i. Total Direct Charges (sum of 6a-6h)
j. Indirect Charges
k. Totals (sum of 6i-6j)
7.
Program Income
Grant Program, Function or Activity
LEO Direct Costs
(2)
(3)
16,264.26
5,745.24
N/A
N/A
N/A
N/A
N/A
N/A
22,009.50
N/A
22,009.50
(4)
Total (5)
16,264.26
5,745.24
22,009.50
22,009.50
N/A
SF-424A (Rev. 4-92)
Prescribed by OMB Circular A-102
Previous Edition Usable
Authorized for Local Reproduction
Section C - Non-Federal Resources
(a) Grant Program
(b) Applicant
(c ) State
(d) Other Sources
(e) Totals
6,870.49
8.
$6,870
9.
$0
10.
$0
11.
12.
$0
$6,870
Total (sum of lines 8 - 11)
$0
$6,870
$0
Section D - Forecasted Cash Needs
Total for 1st Year
13.
Federal
14.
Non-Federal
15.
Total (sum of lines 13 and 14)
1st Quarter
2nd Quarter
3rd Quarter
4th quarter
$22,010
$2,201
$24,211
$6,053
$6,053
$6,053
$6,053
Section E - Budget Estimates of Federal Funds Needed for Balance of the Project
Future Funding Periods (Years)
(a) Grant Program
16.
(b) First
(c ) Second
(d) Third
$22,010
$22,890
$23,805
Total (sum of lines 16-19)
$22,010
$22,890
$23,805
(e) Fourth
17.
18.
19.
20.
$0
Section F - Other Budget Information
21. Direct Charges
22. Indirect Charges
23. Remarks
SF-424A (Rev. 4-92)
Previous Edition Usable
Prescribed by OMB Circular A-102
Authorized for Local Reproduction
LAW ENFORCEMENT OFFICER REIMBURSEMENT PROGRAM FY 2015-FY 2017 OTA DataSheet
2. DATE SUBMITTED
Applicant Identifier
7/30/2015
1. TYPE OF SUBMISSION:
DRT
3.. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Application Initial
Revision
4. APPLICANT INFORMATION
ATTACHED ASSURANCES IF THE OTA IS AWARDED.
Organizational Unit: City of Del Rio
Department: Engineering
Division: Airport
Organizational DUNS: 078482262
Name and telephone number of person to be contacted on matters involving this application and/or project (provide area code)
Address:
First Name: Juan
Street: 109 West Broadway
Prefix:
City: Del Rio
Middle Name: Carlos
County: Val Verde
Last Name: Onofre-Saavedra
State: TX
Suffix:
Zip Code: 78840-5502
Country: U.S.A.
Email: jonofre@cityofdelrio.com
5. EMPLOYER IDENTIFICATION NUMBER (EIN):
- 74-6000665
Fax Number (give area code) (830) 703-5331
Phone Number (give area code): (830) 774-8538
6. TYPE OF APPLICANT: (See back of form for Application Types) C
7. TYPE OF APPLICATION: (See back of form for description of letters.) A
8. NAME OF FEDERAL AGENCY: Transportation
9.. TITLE (Name of Program ):
Security Administration
Law Enforcement Officer (LEO) Reimbursement Program
10. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
City of Del Rio
11. PROGRAM PERIOD
Start Date:
12. CONGRESSIONAL DISTRICTS OF:
Ending Date:
10/1/2015
a. Applicant 23
9/30/2018
b. Project 23
13. ESTIMATED FUNDING:
$68,704.86
a. Federal
$6,870.49
b. Applicant _$
c. State
$0.00
d. Local
$0.00
e. Other
$0.00
f. TOTAL
$75,575.35
14. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? NO √
Yes
No X
(If “Yes” attach an explanation.)
15. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THEDOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE OTA IS AWARDED.
a. Authorized Representative
Prefix Mr.
Henry
Last Name: Arredondo
Title: City Manager
ed. Signature of Authorized Representative
Middle Name
Suffix
b. Email: harredondo@cityofdelrio.com
c. Telephone Number (give area code) (830) 774-8616
e. Date Signed
10. b.
Submitted By: Manuel Chavez, Finance Director, Finance
Information
SUBJECT:
R: 2015 - 059 A Resolution by the City Council of the City of Del Rio, Texas Directing
Publication of Notice of Intention to Issue City of Del Rio, Texas Combination Tax and Revenue
Certificates of Obligation, Series 2015A - Manuel B. Chavez, Finance Director
SUMMARY:
Discussion and possible action on a resolution directing publication of notice of intention to issue
City of Del Rio, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015A
for CIP projects for FY 2014-2015.
BACKGROUND:
On June 23, 2015 during the reguarly scheduled Council meeting, the Firm of Estrada Hinojosa &
Company Inc. presented the preliminary plan of finance for the CIP projects for FY 2014-2015.
During the presentation, Tony Jasso from Estrada Hinojosa & Company Inc. went over the City's
current debt pre 2015A issuance and post 2015A issuance to compare required debt payments and
interest & sinking rate. The CIP FY 2014-2015 projects were introduced as follows:
Water Treatment Plant-Upgrades $1,800,000
Water Distribution Lines $300,000
Water Heavy Equipment $1,000,000
Wastewater Collection Lines $300,000
Wastewater Heavy Equipment $500,000
Financial Applications Soft/Hardware $100,000
Streets & Drainage $7,600,000
Flood Control Drainage $200,000
City Facility Repairs/Upgrades $1,000,000
City Park Upgrades $250,000
Streets Heavy Equipment $1,000,000
DISCUSSION:
The City intends to borrow funds for the projects mentioned above . The projects in FY
The City intends to borrow funds for the projects mentioned above . The projects in FY
2014-2015 would include Water Treatment Plant upgrades, Water Distribution Lines, Water
Heavy Equipment, Wastewater Collection Lines, Wastewater heavy equipment, Financial
Applications Software/Hardware, Streets & Drainage, Flood Control Drainage, City facility
repairs/upgrades, City park upgrades and Streets Heavy Equipment. The City is required to pass a resolution to publish a notice of intention if it wishes to issue
Certificates of Obligation for 2015A.
PROS:
By approving this resolution, the City commences the process to issue Certificates of Obligation
to fund identified projects in the CIP plan for FY 2014-2015.
CONS:
City staff will be involved in the process to issue Certificated of Obligation with the City's
Financial Advisors and Bond Counsel.
RECOMMENDATION:
Staff recommends approval of the resolution to publish the notice of intention to issue City of Del
Rio, Texas combination and revenue certificates of obligation, Series 2015A. Fiscal Impact
FISCAL IMPACT:
The fiscal impact at this time is the cost of publication in the newspaper, to be funded from the
Finance Department budget.
Attachments
R2015-059 NOI RESOLUTION
CIP FY14-15
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTY VAL VERDE
CITY OF DEL RIO
§
§
§
We, the undersigned officers of the City Council of said City, hereby certify as follows:
1.
The City Council of said City convened in REGULAR MEETING ON THE 28th DAY
OF JULY, 2015, at the City Hall, and the roll was called of the duly constituted officers and members of
said City Council, to-wit:
Robert Garza, Mayor
Mike Wrob
Rowland Garza
Fred Contreras
Rene 'Reno' Luna
John A. Sheedy, IV
Elizabeth 'Liz' Elizalde-Frausto
Susan Corp, City Secretary
,
and all of said persons were present, except the following members:
thus constituting a quorum. Whereupon, among other business, the following was transacted at said
Meeting: a written
RESOLUTION No. R: 2015 - 059
DIRECTING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE CITY OF DEL RIO, TEXAS COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION, SERIES 2015A
was duly introduced for the consideration of said City Council and read in full. It was then duly moved
and seconded that said Resolution be passed, and, after due discussion, said motion carrying with it the
passage of said Resolution, prevailed and carried by the following vote:
AYES:
NOES:
2.
That a true, full and correct copy of the aforesaid Resolution passed at the Meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; that said
Resolution has been duly recorded in said City Council's minutes of said Meeting; that the above and
foregoing paragraph is a true, full and correct excerpt from said City Council's minutes of said Meeting
pertaining to the passage of said Resolution; that the persons named in the above and foregoing paragraph
are the duly chosen, qualified and acting officers and members of said City Council as indicated therein;
that each of the officers and members of said City Council was duly and sufficiently notified officially
and personally, in advance, of the time, place and purpose of the aforesaid Meeting, and that said
Resolution would be introduced and considered for passage at said Meeting, and each of said officers and
members consented, in advance, to the holding of said Meeting for such purpose, and that said Meeting
was open to the public and public notice of the time, place and purpose of said meeting was given, all as
required by Chapter 551, Texas Government Code.
3.
That the Mayor of said City has approved and hereby approves the aforesaid Resolution;
that the Mayor and the City Secretary of said City have duly signed said Resolution; and that the Mayor
and the City Secretary of said City hereby declare that their signing of this Certificate shall constitute the
signing of the attached and following copy of said Resolution for all purposes.
SIGNED AND SEALED the 28th day of July, 2015.
_______________________________
Susan Corp
City Secretary
(CITY SEAL)
_________________________________
Robert Garza
Mayor
RESOLUTION NO. R: 2015 – 059
DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CITY OF DEL RIO,
TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES
2015A
THE STATE OF TEXAS
COUNTY OF VAL VERDE
CITY OF DEL RIO
§
§
§
WHEREAS, the City Council deems it advisable to give notice of intention to issue Certificates
of Obligation, in the amount not to exceed $17,000,000, for paying all or a portion of the City's
contractual obligations for the purpose of (a) constructing, improving and repairing City streets and
sidewalks, together with drainage, utility line replacement, traffic and street signalization and lighting
improvements; (b) constructing, installing and acquiring additions, extensions and improvements to the
City's Waterworks and Sewer System, including acquisition of heavy equipment; (c) constructing,
modifying, renovating and equipping facilities for various City departments for the purpose of installing
energy savings equipment, including the installation of energy efficient HVAC systems; (d) acquiring
financial application hardware and software for City departments, including the City’s Fleet Services
department; (e) constructing and acquiring stormwater drainage and flood control improvements; (f)
acquiring, constructing and improving municipal parks; and (g) paying fiscal and engineering fees in
connection with such projects; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was passed, was open to the public and public notice of the time, place, and purpose of said
meeting was given, all as required by Chapter 551, Texas Government Code.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL
RIO, TEXAS:
1.
That attached hereto is a form of the Notice of Intention to issue Certificates of
Obligation, the form and substance of which is hereby adopted and approved.
2.
That the City Secretary shall cause said notice to be published in substantially the form
attached hereto, in a newspaper of general circulation in said City, and published in said City, on the same
day in each of two consecutive weeks, the date of the first publication thereof to be at least 30 days prior
to the time set for the issuance of such certificates of obligation as shown in said notice.
3.
That this Resolution shall become effective immediately upon adoption.
PASSED AND APPROVED ON THIS 28th day of July, 2015.
SUSAN CORP
City Secretary
ROBERT GARZA
Mayor
REVIEWED FOR
ADMINISTRATION:
SUZANNE WEST
City Attorney
HENRY ARREDONDO
City Manager
NOTICE OF INTENTION TO ISSUE
CITY OF DEL RIO, TEXAS COMBINATION TAX AND
REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015A
The City of Del Rio does hereby give notice of intention to issue Combination Tax and Revenue
Certificates of Obligation, Series 2015A, in one or more series, in the maximum principal amount not to
exceed $17,000,000, for paying all or a portion of the City's contractual obligations incurred for the
purpose of (a) constructing, improving and repairing City streets and sidewalks, together with drainage,
utility line replacement, traffic and street signalization and lighting improvements; (b) constructing,
installing and acquiring additions, extensions and improvements to the City's Waterworks and Sewer
System, including acquisition of heavy equipment; (c) constructing, modifying, renovating and equipping
facilities for various City departments for the purpose of installing energy savings equipment, including
the installation of energy efficient HVAC systems; (d) acquiring financial application hardware and
software for City departments, including the City’s Fleet Services department; (e) constructing and
acquiring stormwater drainage and flood control improvements; (f) acquiring, constructing and improving
municipal parks; and (g) paying fiscal and engineering fees in connection with such projects. The City
proposes to provide for the payment of such Certificates of Obligation from the levy and collection of ad
valorem taxes in the City as provided by law, and from a limited pledge of surplus revenues of the City's
Waterworks and Sewer System, remaining after payment of all operation and maintenance expenses
thereof, and all debt service, reserve, and other requirements in connection with any of the City's revenue
bonds or other obligations (now or hereafter outstanding), which are payable from all or any part of the
Net Revenues of the City's Waterworks and Sewer System. The City Council intends to consider for
passage an Ordinance authorizing the issuance of City of Del Rio, Texas Combination Tax and Revenue
Certificates of Obligation, Series 2015A, at a Regular Meeting to be held at 6:30 P.M. on September 8,
2015, at the City Hall, 109 West Broadway Street, Del Rio, Texas.
Robert Garza, Mayor
$
1,800,000
$
50,000
$
$
200,000
500,000
$
200,000
$
$
$
300,000
Rock Saw-Heavy Equipment
$
-
300,000
$
100,000
$
$
$
$
$
-
Waste Water- Heavy Equipment
J
Flood Control Drainage
350,000
$
$
$
$
$
$
20,110,000
$
$
18,140,000
500,000
$
$
150,000
17,960,000
500,000
$
$
$
150,000
10,260,000
500,000
$
$
$
$
$
$
$
$
$
$
$
$
.CIP FY 14-15C-Yr14-15 b
4,000,000
10,760,000
14,760,000
1,000,000
$
$
7,960,000
12,150,000
Property Tax Supported
Gas Fund Supported through rates
Refuse Fund Supported through rates
$
$
Tax Supported Total
Self- Supported Total
$
$
N
Grand Total
Streets- Heavy Equipment
$
$
8,490,000
9,650,000
$
5,000,000
12,960,000
$
$
300,000
9,960,000
$
$
Wastewater Fund Supported through rates
Water Fund Supported through rates
$
$
$
$
400,000
500,000
2,000,000
2,500,000
600,000
4,000,000
210,000
Parks-Vehicles
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
M
250,000
5,000,000
2,500,000
600,000
4,000,000
210,000
100,000
400,000
11. Rolling Stock
Relocation of Toll Plaza & Admin. Bldg./Software Package
10. INTERNATIONAL BRIDGE
$
$
150,000
2,500,000
600,000
4,000,000
210,000
30,000
500,000
100,000
5,000,000
L
$
$
$
$
$
$
$
$
$
K
150,000
2,500,000
600,000
4,000,000
210,000
100,000
3,000,000
City Parks Upgrades
$
$
$
$
$
$
$
$
City Facilities Repairs/Upgrades/Purchase
1,000,000
200,000
600,000
7,000,000
210,000
100,000
100,000
500,000
$
$
$
$
$
$
$
$
$
City Hall Improvements
9. PARKS/RECREATION & FACILITIES:
I
I
Street & Drainage&Infrastructure Repair/Replacement-Contracted
H
G
F
E
Street & Drainage&Infrastructure Repair/Replacement-In House Projects
Fire Trucks
8. PUBLIC WORKS:
Police Vehicles & Equip./Communication Equipment
7. PUBLIC SAFETY:
GIS Hardware/Software
Financial Applications Software/Hardware
6. FINANCIAL/TECHNOLOGY:
AirCargo Facility
5. AIRPORT:
Gas Vehicles/Heavy Equipment
4. GAS
Waste Water Collection * Trunk Line
$
$
2,000,000
Waste Water Treatment Plant
$
$
$
$
Wastewater Liftstation
Wastewater Collection Lines-In House Projects
$
$
$
-
$
3,500,000
Wastewater Collection Lines-Contracted
3. WASTEWATER SYSTEM:
$
3,000,000
$
$
D
$
500,000
$
1,500,000
$
$
Secondary Water Source
$
500,000
3,500,000
200,000
1,000,000
2018-2019
Tierra Del Lago
Storage Tanks
Water- Generators
1,000,000
C
Water Vehicles/ Heavy Equipment
$
$
$
300,000
Water Distribution Lines-In House Projects
$
B
Water Distribution Lines-Contracted
Water Treatment Plant-Upgrades
$
$
2017-2018
$
1,000,000
2016-2017
$
$
2015-2016
Landfill Equipment
A
2014-2015
2. WATER SYSTEM:
Closing Landfill Cells
Construction of Cell #6
1. LANDFILL:
City of Del Rio
Capital Improvement Plan
FY 2014-2015 to FY 2018-2019
PROPOSED CIP FOR FY 14-15
31,100,000
27,210,000
53,010,000
1,000,000
400,000
-
-
-
2,250,000
1,600,000
7,000,000
-
10,200,000
3,000,000
23,000,000
-
1,050,000
-
30,000
600,000
-
-
-
500,000
-
8,000,000
850,000
2,400,000
-
300,000
-
-
-
300,000
-
1,500,000
3,000,000
1,000,000
1,300,000
7,000,000
2,450,000
-
-
1,000,000
1,500,000
Totals
7/21/2015
7/21/2015
11. a.
Information
Subject
Renewal of the 911 Interlocal Agreement between City of Del Rio and Middle Rio Grande
Development Council - Forrest Anderson, Middle Rio Grande 911 Director
Attachments
Del Rio Interlocal 2015-2017
Del Rio PD Inventory
Monitoring Checklist
INTERLOCAL AGREEMENT FOR E9-1-1 PUBLIC SAFETY
ANSWERING POINT SERVICES
Article 1: Parties & Purpose
1.1
The MIDDLE RIO GRANDE DEVELOPMENT COUNCIL (RPC) is a regional
planning commission and political subdivision of the State of Texas organized and
operating under the Texas Regional Planning Act of 1965, as amended, Chapter 391 of
the Local Government Code. The RPC has developed a Strategic Plan to establish and
operate 9-1-1 service (Strategic Plan) in State Planning Region 24 (Region), and the
Commission on State Emergency Communications (Commission) has approved its
current Strategic Plan.
1.2
CITY OF DEL RIO (Local Government) is a local government that operates Public
Safety Answering Points (PSAP) that assist in implementing the Strategic Plan as
approved by the Commission.
1.3
The Commission, as authorized by Health & Safety Code, Chapter 771, is the
oversight and funding authority for regional planning commissions implementing 9-1-1
service.
1.4
The Contract for 9-1-1 Services between the Commission and the RPC requires
the RPC to execute interlocal agreements with local governments relating to the planning,
development, operation, and provision of 9-1-1 service, the use of wireline and wireless
9-1-1 fees and equalization surcharge appropriated to the Commission and granted to
the RPC (9-1-1 Funds) and adherence to Applicable Law.
Article 2: Applicable Law
2.1
Applicable law, as defined in the prior section, includes but is not limited to Health
and Safety Code Chapter 771; Commission Rules (Title 1, Part 12, Texas Administrative
Code) and Program Policy Statements; the biennial state General Appropriations Act;
Texas Government Code Chapter 783 (Uniform Grant and Contract Management,
including Uniform Grant Management Standards [UGMS] Title 34, Part 1, Chapter 20,
Subchapter I), Chapter 441, Subchapter J (Preservation and Management of Local
Government Records Act), and Chapter 2260 (Resolution of Certain Contract Claims
Against the State); and Texas Local Government Code Chapter 391 (Regional Planning
Commissions).
2.2
Any new or amended policy or procedure, other than an adopted rule, shall be
enforceable against the Local Government 30 days following the date of its adoption
unless the RPC finds and declares that an emergency exists which requires that such
policy or procedure be enforceable immediately. The RPC shall provide the Local
Government written notice of all new or amended policies, procedures or interpretations
of Commission rules within a reasonable time after adoption, and in any event at least 10
days prior to the time such policies or procedures are enforceable against the Local
Government.
Rev 082913
Article 3: Deliverables
3.1
The Local Government agrees to:
3.1.1 Operate and maintain the CITY OF DEL RIO COMMUNICATIONS
CENTER PSAP(s) located at 1051 W 10TH ST., DEL RIO, TX 78840;
City of Del Rio Communications Center.
3.1.2 Provide 9-1-1 public safety answering service 24 hours per day, seven days
per week; and
3.1.3 Cooperate with the RPC in providing and maintaining suitable PSAP space
meeting all technical requirements.
3.2
Ownership, Transference & Disposition of Equipment
3.2.1. The RPC and the Local Government shall comply with Applicable Law, in
regards to the ownership, transfer of ownership, and/or control of equipment
acquired with 9-1-1 Funds in connection with the provision of 9-1-1 service (9-1-1
equipment).
3.2.2 The RPC shall establish ownership of all 9-1-1 equipment located within the
Local Government’s jurisdiction. The RPC may maintain ownership, or it may
agree to transfer ownership to the Local Government according to established
policy.
3.2.3 The Local Government shall ensure that sufficient controls and security
exist by which to protect and safeguard the 9-1-1 equipment against loss, damage
or theft.
3.2.4 Ownership and transfer-of-ownership documents shall be prepared by the
RPC and signed by both parties upon establishing ownership or transference of
ownership of any such 9-1-1 equipment in accordance with UGMS and the State
Comptroller of Public Accounts. Sample forms are provided as Attachments A and
B to this Agreement.
3.2.5 Replacement insurance on 9-1-1 equipment shall be purchased and
maintained by MIDDLE RIO GRANDE DEVELOPMENT COUNCIL and proof of
insurance shall be provided upon request.
3.2.6 The RPC and/or the Commission shall be reimbursed by the Local
Government for any damage to 9-1-1 equipment other than ordinary wear and tear.
Rev. 082913
2
3.3
Inventory
3.3.1 The RPC shall maintain a current inventory of all 9-1-1 equipment
consistent with Applicable Law;
3.3.2 All 9-1-1 equipment shall be tagged with identification labels.
3.3.3 Any lost or stolen 9-1-1 equipment shall be reported to the RPC as soon as
possible.
3.4
Security
3.4.1 The Local Government shall limit access to all 9-1-1 equipment and related
data only to authorized personnel.
3.5
Training
3.5.1 The Local Government shall notify the RPC of any new 9-1-1 call takers and
schedule for applicable training as soon as possible.
3.6
Operations
The Local Government shall:
3.6.1 Designate a PSAP supervisor and provide related contact information to the
RPC;
3.6.2 Monitor and test the 9-1-1 equipment and report any failures or
maintenance issues immediately to the appropriate maintenance vendor and/or
the RPC;
3.6.3 Coordinate with the RPC and local elected officials in the planning for and
implementation and operation of all 9-1-1 equipment;
3.6.4 Allow 24-hour access to the 9-1-1 equipment for repair and maintenance
service, as required;
3.6.5 Assist the RPC in conducting inspections of all 9-1-1 equipment at the
PSAP as identified by the RPC for quality assurance;
3.6.6 Test all Telecommunications Devices for the Deaf (TDD) for proper
operation;
3.6.7 Log all TDD 9-1-1 calls and equipment testing as required by the Americans
with Disabilities Act of 1990;
Rev. 082913
3
3.6.8 Log all trouble reports and make copies available to the RPC as required
by the RPC;
3.6.9 Make no changes to 9-1-1 equipment, software or programs without prior
written consent from the RPC.
Article 4: Performance Monitoring
4.1
The RPC and the Commission reserve the right to perform on-site monitoring of
the PSAP(s) for compliance with Applicable Law and performance of the deliverables
specified in this Agreement. The Local Government agrees to fully cooperate with all
monitoring requests from the RPC and/or the Commission for such purposes.
Article 5: Procurement
5.1
The RPC and the Local Government agree to use competitive procurement
practices and procedures required by Applicable Law and RPC procurement policies in
connection with any procurement to be funded with 9-1-1 Funds.
5.2
The RPC shall purchase or reimburse Local Government for supplies necessary
for performance of the deliverables per this Agreement.
Article 6: Financial
6.1
As authorized by Applicable Law, the provisioning of 9-1-1 service throughout the
Region is funded by Commission grants of appropriated 9-1-1 Funds.
6.2
The RPC will provide 9-1-1 Funds to the Local Government on a cost
reimbursement basis using a monitoring process that provides assurance that the
reimbursement requests from the Local Government are complete, accurate, and
appropriate.
6.3
The RPC may withhold, decrease, or seek reimbursement of 9-1-1 Funds in the
event that those 9-1-1 Funds were used in noncompliance with Applicable Law.
6.4
The Local Government shall reimburse the RPC and/or the Commission, as
applicable, any 9-1-1 Funds used in noncompliance with Applicable Law.
6.5
Such reimbursement of 9-1-1 Funds to the RPC and/or the Commission, as
applicable, shall be made by the Local Government within 60 days after demand by the
RPC, unless an alternative repayment plan is approved by the RPC and then submitted
to the Commission for approval.
6.6
The Local Government commits to providing 9-1-1 services as a condition to
receiving 9-1-1 Funds as prescribed by the RPC’s Strategic Plan and any amendments
thereto.
Rev. 082913
4
Article 7: Records
7.1
The Local Government will maintain adequate fiscal records and supporting
documentation of all 9-1-1 Funds reimbursed to the Local Government for 9-1-1 service
consistent with Applicable Law and generally accepted accounting principles and as
approved in the RPC’s current approved Strategic Plan;
7.2
The RPC or its duly authorized representative shall have access to and the right
to examine and audit all books, accounts, records, files, and/or other papers or property
pertaining to the 9-1-1 service belonging to or in use by the Local Government, the PSAP,
or by any other entity that has performed or will perform services related to this
Agreement.
7.3
The Commission and State Auditor’s Office shall have the same access and
examination rights as the RPC.
Article 8: Assignment
8.1
The Local Government may not assign its rights or subcontract its duties under
this Agreement. An attempted assignment or subcontract in violation of this paragraph is
void.
Article 9: Nondiscrimination and Equal Opportunity
9.1
The RPC and the Local Government shall not exclude anyone from participating
under this Agreement, deny anyone benefits under this Agreement, or otherwise
unlawfully discriminate against anyone in carrying out this Agreement because of race,
color, religion, sex, age, disability, handicap, or national origin.
Article 10: Dispute Resolution
10.1 Disputes include, but are not limited to, disagreement between the parties about
the meaning or application of the Strategic Plan, the Applicable Law or policy, or this
Agreement.
10.2 The parties desire to resolve disputes without litigation. Accordingly, if a dispute
arises, the parties agree to attempt in good faith to resolve the dispute between them. To
this end, the parties agree not to sue one another, except to enforce compliance with this
Article 10, until they have exhausted the procedures set out in this Article 10.
10.3 At the written request of either party, each party shall appoint one non-lawyer
representative to negotiate informally and in good faith to resolve any dispute arising
between the parties. The representatives appointed shall determine the location, format,
frequency, and duration of the negotiations.
Rev. 082913
5
10.4 If the representatives cannot resolve the dispute within 30 calendar days after the
first negotiation meeting, the parties agree to submit the dispute to a mutually designated
legal mediator. Each party shall pay one-half the total fee and expenses for conducting
the mediation.
10.5
The parties agree to continue performing their duties under this Agreement,
which are unaffected by the dispute, during the negotiation and mediation process.
10.6
If mediation does not resolve the parties’ dispute, the parties may pursue their
legal and equitable remedies.
Article 11: Suspension for Unavailability of Funds
11.1 In the event that (i) the RPC’s approved budget and/or appropriations to the
Commission from the Texas Legislature do not permit or otherwise appropriate funds for
reimbursement to Local Government provided for in this Agreement, and (ii) such lack of
permission or non-appropriation shall not have resulted from any act or failure to act on
the part of the RPC, and (iii) the RPC has exhausted all funds legally available for
reimbursement to Local Government, and no other legal procedure shall exist whereby
payment hereunder can be made to Local Government; and (iv) RPC has negotiated in
good faith with Local Government to develop an alternative payment schedule or new
agreement that will accommodate RPC’s approved budget and/or appropriations for the
applicable period, then RPC will not be obligated to reimburse the Local Government for
the applicable budget year(s).
Article 12: Notice to Parties
12.1 Notice under this Agreement must be in writing and received by the party against
whom it is to operate. Notice is received by a party (1) when it is delivered to the party
personally; or (2) on the date shown on the return receipt if mailed by registered or
certified mail, return receipt requested, to the party’s address specified in this Article and
signed on behalf of the party.
12.2
The RPC’s address is:
MIDDLE RIO GRANDE DEVELOPMENT COUNCIL
PO Box 1199
Carrizo Springs, TX 78834
ATTN: 9-1-1 Director
The Local Government’s address is:
CITY OF DEL RIO
109 W Broadway
Del Rio, TX 78840
ATTN: City of Del Rio Mayor
Rev. 082913
6
12.3 A party may change its address by providing notice of the change in accordance
with paragraph 12.1.
Article 13: Effective Date and Term
13.1 This Agreement is effective as of September 1, 2015 and shall terminate on
August 31, 2017.
13.2 In the event of default in the performance of this Agreement, the non-defaulting
party may terminate this Agreement after providing written notice of the default to the
defaulting party, and the failure of the defaulting party to cure said default within 30
calendar days of said notice.
13.3 If this Agreement is terminated for any reason, the RPC shall not be liable to the
Local Government for any damages, claims, losses, or any other amounts arising from or
related to any such termination.
Article 14: Force Majeure
14.1 The RPC may grant relief from performance of the Agreement if the Local
Government is prevented from performance by act of war, order of legal authority, act of
God, or other unavoidable cause not attributable to the fault or negligence of the Local
Government. The burden of proof for the need of such relief shall rest upon the Local
Government. To obtain release based on force majeure, the Local Government shall file
a written request with the RPC.
Article 15: Confidentiality
15.1 The parties will comply with the Texas Public Information Act, Government Code,
Chapter 552 as interpreted by judicial opinions and opinions of the Attorney General of
the State of Texas. This Agreement and all data and other information generated or
otherwise obtained in its performance may be subject to the Texas Public Information Act.
The parties agree to maintain the confidentiality of information received during the
performance of this Agreement.
15.2 The Local Government or its duly authorized representative will notify the RPC
upon receipt of any requests for information.
Article 16: Indemnification
16.1 To the extent authorized by law, each party agrees to indemnify the other and
agrees to defend its governing body members, officers and employees, against any claim,
suit or administrative proceeding, and to indemnify them against any liability including all
costs, expenses, and reasonable attorney’s fees incurred arising out of an act or omission
of the governing body, any officer, employee or agent in carrying out this Agreement.
Rev. 082913
7
Article 17. Historically Underutilized Business Requirements
17.1 The Local Government shall comply with requirements of Chapter 2161 of the
Government Code regarding Historically Underutilized Businesses.
Article 18: Miscellaneous
18.1 For purposes of this Agreement, terms not specifically defined herein are defined
in the Applicable Laws.
18.2 Each individual signing this Agreement on behalf of a party warrants that he or she
is legally authorized to do so, and that the party is legally authorized to perform the
obligations undertaken.
18.3 This Agreement constitutes the entire agreement between the parties and
supersedes any and all oral or written agreements between the parties relating to matters
herein. An amendment to this Agreement is not effective unless in writing and signed by
both parties.
18.4 All parties agree that should any provision of this Agreement be determined to be
invalid or unenforceable, such determination shall not affect the term of this Agreement,
which shall continue in full force and effect.
18.5
The following Attachments are part of this Agreement:
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Ownership Agreement
Transfer of Ownership Form
Scope of Work
PSAP Operations Performance Measures and Monitoring
Commission Documents – Legislation, Rules and Program
Policy Statements
18.6 This Agreement is binding on, and to the benefit of, the parties’ successors in
interest.
Rev. 082913
8
18.7
This Agreement is executed in duplicate originals.
MIDDLE RIO GRANDE
DEVELOPMENT COUNCIL
CITY OF DEL RIO
By:
By:
Printed Name: _Mr. Nick Gallegos_
Printed Name: _Robert Garza________
Title: _Executive Director___
Title: _City of Del Rio Mayor____
Date:
Date:
Rev. 082913
9
Attachment A
Ownership Agreement
As stipulated in Article 3 of the Agreement, the RPC shall establish ownership of all 9-1-1
equipment located within the Local Government’s jurisdiction.
The RPC hereby establishes all 9-1-1 equipment located at CITY OF DEL RIO
COMMUNICATIONS CENTER, in VALVERDE County, to be the property of
____________________, hereinafter referred to as “Owner”.
Following is an itemized listing of 9-1-1 equipment hereby defined as the property of
Owner.
Middle Rio Grande Development
Council
City of Del Rio
By:
By:
Printed Name:
Printed Name:
Title:
Title:
Date:
Date:
Rev. 082913
10
Attachment B
Transfer of Ownership Form
As stipulated is Article 3 of the Agreement between _____________________ (RPC) and
_____________________ (Local Government) dated ___________, 20___, the RPC
shall document all transfers of ownership of 9-1-1 equipment between the RPC and the
Local Government.
Indicate the appropriate classification:
Transfer__________
Disposition__________
Lost__________
Please provide the following information in as much detail as possible.
Inventory Number
Current Assignee:
Description
Location:
Serial Number
Signature:
Acquisition Date
Date:
Acquisition Cost
New Assignee:
Vendor
Location:
Invoice Number
Signature:
Purchase Order Number
Date:
Condition
Continued……….
Rev. 082913
11
Attachment B
Transfer of Ownership Form (continued)
Action Recommended by:____________________________________
Title:_____________________________________________________
Date:____________________________
Comments:________________________________________________
Approved:
_____Yes
_____No
Proceeds, if any:____________________
Approved by:_______________________________________________
Title:______________________________________________________
Comptroller
Date:____________________________
Disposed or Lost Property shall require approval by the agency head.
Reviewed by:_______________________________________________
Executive Director (or other appropriate title of agency head)
Date:____________________________
Rev. 082913
12
Attachment C
Scope of Work
All agencies operating a 9-1-1 Public Safety Answering Point (PSAP) within the
Middle Rio Grande Development Council (MRGDC) region shall:
1. Answer all 9-1-1 calls within 30 seconds,
2. Designate a PSAP supervisor and provide related contact information as a single
point of contact for MRGDCs 9-1-1 Regional Planning Office,
3. Monitor the 9-1-1 Telecommunicator and equipment and report any failures or
maintenance issues immediately to MRGDCs 9-1-1 Coordinator,
4. Keep a log of all trouble reports and forward copies of said log to MRGDC as
requested,
5. Notify MRGDC/ WSC of any and all major service-affecting issues in a timely
manner,
6. Notify MRGDC of new 9-1-1 Telecommunicators that need to be scheduled for
training in basic courses such as TDD/TTY, Crisis Communications, and when
requested, the 40-hour TCOLE basic course. Other advanced courses are
provided upon availability of funding,
7. Limit access to all 9-1-1 equipment and related data only to authorized public
safety personnel. Notify MRGDC of any and all requests for such data, prior to
release of any 9-1-1 data,
8. Ensure no equipment other than 9-1-1 authorized equipment be connected to the
9-1-1 power supply,
9. Perform daily test procedures on all 9-1-1 equipment to ensure its proper function,
10. Ensure no third-party software or hardware be added to any component of the 91-1 equipment without written authorization from MRGDC,
11. Ensure no modifications be made to any component of the 9-1-1 equipment
without written authorization from MRGDC,
12. Safeguard and maintain any ALI maintenance equipment purchased with
9-1-1 funds,
13. Adhere to Health & Safety Code, Section 771-061, Confidentiality of Information,
in maintaining 9-1-1 and ALI databases and information,
14. Fully cooperate with all monitoring requests from MRGDC and/or CSEC for the
purposes of assessing and evaluating Local Government’s performance of the ALI
maintenance deliverable specified in this contract,
15. Notify MRGDC immediately of any disposition of equipment due to obsolescence,
failure, or other planned replacement or transfer of equipment by submitting
Attachment B, Transfer of Ownership Form,
16. Provide a safe and healthy environment for all 9-1-1 call-takers, which enhances
proper use and maintenance of the 9-1-1 equipment.
Accepted by: ____________________________________________
Date: ____________________________________________
Rev. 082913
13
Attachment D
PSAP Operations Performance Measures and Monitoring
Reports
The RPC may request that the Local Government provide it with specialized reports which
will not duplicate information readily available from vendors. Such reports shall include,
but are not limited to:
1. ANI/ ALI problem report
2. 9-1-1 trouble/ alarm reports
3. Call volume statistics
Logs
The Local Government shall provide copies of logs and reports to assist with the RPC’s
collection of efficiency data on the operation of PSAPs including, but not limited to:
1.
2.
3.
4.
Trouble report logs at least once per _MONTH_____________;
List of service affecting issues once per _MONTH____________;
Certification of TTY/TDD testing once per _QUARTER__________; and
TTY/TDD call logs.
Quality Assurance Inspections
RPC personnel will conduct site visits at least _4___ per year to evaluate the condition of
equipment, efficiency of PSAP operations, and compliance with the Agreement.
In addition, quality assurance inspections will be conducted as follows:
Middle Rio Grande Development Councils’ 9-1-1 Regional Planning Office staff will
conduct monitoring visits and quality assurance/ quality control inspections utilizing the
standard form provided by the Commission on State Emergency Communications
(CSEC), as per Program Policy Statement 031.
A sample of the Monitoring checklist used by the MRGDC 9-1-1 Regional Office
staff is attached to this document. This documentation is completed in order to
insure compliance with this Agreement, the CSEC/RPC contract, Regional
Strategic Plan and individual local requirements.
Rev. 082913
14
Attachment E
Commission Documents
The following documents govern the funding and provisioning of 9-1-1 services by the
RPC:
1.
Commission Legislation: http://www.csec.texas.gov and
http://www.csec.texas.gov/statutes
2.
Commission Rules: http://www.csec.texas.gov
3.
Commission Program Policy Statements:
http://www.csec.texas.gov/program-policy-statements/9-1-1-program
Rev. 082913
15
Site Name
Manufacturer
Brief Description
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
Del Rio PD
NEC
NEC
NEC
NEC
NEC
NEC
NEWMAR
NEWMAR
Positron
Intrado
Cisco
Cisco
Comtrol
Positron
Positron
Positron
HP
Intrado
Intrado
Intrado
Eaton Powerware
HP
HP
HP
NEC
NEC
NEC
NEWMAR
Positron
Positron
Positron
Positron
Positron
Sierra Wireless
Positron
Positron
HP
HP
17in LCD Monitor
17in LCD Monitor
17in LCD Monitor
17in LCD Monitor
17in LCD Monitor
17in LCD Monitor
48v Rectifier Module
48v Rectifier Shelf
AIM Card
AIM/CIM Gateway Shelf
Network Switch (24 Port)
Network Switch (24 Port)
Rocket Port Express Card
Satellite Box - POS1
Server - AUX
Sonic Box - POS1
Sonic Box - POS2
Sonic Box - POS3
UPS - Transfer Switch (9120)
Workstation PC - POS1
17in LCD Monitor
17in LCD Monitor
17in LCD Monitor
48v Rectifier Shelf
AIM Card
AIM Card
AIM Card
AIM Card
AIM/CIM Gateway Shelf
ALI - Wireless Modem
CIM Card
CIM Card
ePrinter
ePrinter
Manufacturer PN
445-4253-0A
5002505
220P000081-401
220P000081-401
220P000081-401
C9F04UC#ABA
220P000080-401
220P000080-401
220P000080-401
C9F04UC#ABA
C9F04UC#ABA
C9F04UC#ABA
445-4253-0 A
1101207
912801
912801
C9F04UC#ABA
C9F04UC#ABA
Model #
Serial #
Installed
Status
Location
LCD175M-BK
LCD175M-BK
LCD175M-BK
LCD175M-BK
LCD175M-BK
LCD175M-BK
UR48-3
35543953NA
35543952NA
35543951NA
35543950NA
35543949NA
35543948NA
1231M176
1345178
S13480144
S13371036
FOC1723Z32Z
FOC1723Z334
0126-013587
S13370501
S13370509
S13370465
2UA336125H
S13410392
S13410411
S13410413
8/20/2013
8/20/2013
8/20/2013
8/20/2013
8/20/2013
8/20/2013
6/10/2014
6/10/2014
6/10/2014
6/10/2014
8/20/2013
8/20/2013
6/10/2014
6/10/2014
6/10/2014
6/10/2014
6/10/2014
6/10/2014
6/10/2014
6/10/2014
3/4/2008
6/10/2014
6/10/2014
6/10/2014
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
In Use
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
Spare
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
On Site
Catalyst 2960-S
Catalyst 2960-S
30126-4
RP5800
RP5800
RP5800
RP5800
LCD175M
LCD 175M
LCD175MBK
URS
GX400
RP5800
RP5800
2UA336122S
2UA336124V
2UA336124D
17144927NA
16134888NA
16134887NA
943065
V0917308
S13030008
S13480175
S13030007
V09480020
CA11793061410
I77818
I77828
2UA336125B
2UA336123J
5/13/2014
5/27/2014
2/5/2014
1/18/2007
Removed
Best Practices Model Monitoring Checklist for PSAP's (RPC Name):
County Name:
Date:
PSAP Name:
Telephone Number:
PSAP Contact Person:
RPC 9-1-1 Coordinator:
Previous Findings:
1. CPE - Front Room
CPE: Leased or Owned
CPE Vendor:
CPE Maintenance Vendor:
CPE Description/Model:
Category
Check Box if in
Compliance
Findings
Lighting
Cleanliness
Ventilation
Inventory tags
Secure from general public;
accessible to PSAP staff
Redundant 9-1-1 call taking
equipment functioning (PPS 031)
ANI/ALI display (PPS 031)
Map display, if applicable
No unauthorized third-party
software/integration (PPS 031)
Language Line speed dial/direct
dial transfer/accessibility (PPS
031)
Language Line account number &
PSAP access code visible
Poison Control direct dial transfer
(PPS 031)
Poison Control 10-digit number
displayed
Published PSAP 10-digit
emergency telephone number
(PPS 031)
RPC Contact information
Page 1 of 3
7/13/2015 CSEC Contact: Mark McCollum, Regional Programs Manager 512-305-6949
Comments
Category
Check Box if in
Compliance
Findings
Comments
Wireless Phase I & II E9-1-1 level
of service (PPS 031)
Equipment repair/trouble contact
information
Make busy overflow
To: ____________________
Contingency Plan (PPS 031)
To: Name of PSAP/County
To: ____________________
Network Testing (PPS 031)
Maintenance trouble/trouble
report logs
Direct dial transfers & labels, if
applicable
9-1-1 ANI/ALI Discrepancy
Reports
TTY test call log (PPS 031)
Required TTY training offered
(PPS 031)
Stand alone TTY accessible (PPS
031)
Printer functioning - adequate
paper & ribbon, if applicable
2. CPE Backroom
Category
Check Box if in
Compliance
Findings
Redundant network connections
functioning (PPS 031)
Cleanliness
Ventilation
Lighting
Secure from general public;
accessible to PSAP staff
Back-up Power/UPS (PPS 031)
Generator testing
Page 2 of 3
Comments
Category
Check Box if in
Compliance
Findings
Comments
Check Box if in
Compliance
Findings
Comments
3. Recorders
Brand/Model:
Category
Accessible
Verify & list number of channels
Verify & list number of channels
dedicated to 9-1-1 lines
Functioning - each 9-1-1 line
being recorded (PPS 031)
Adequate supply of storage
media
Page 3 of 3
11. b.
Information
Subject
Water Treatment Plant and Distribution System - Update and Discussion on Corrective Measures
- Henry Arredondo, City Manager
Attachments
11. c.
Information
Subject
Proposed Economic Development Corporation and/or Model for the City of Del Rio - Oriana
Fernandez, Economic Development Director
Attachments
11. d.
Information
Subject
Request Permission to Send Water Purchase Agreement to Outside Counsel for Review - Suzanne
West, City Attorney
Attachments
Submitted For: Manuel Chavez, Finance 11. e.
Submitted By: Manuel Chavez, Finance
Information
Subject
Distribution of the Proposed Budget for Fiscal Year 2015-2016 and Approve Dates for Budget
Workshops - Manuel B. Chavez, Finance Director
Attachments
11. f.
Information
Subject
Ports-to-Plains Alliance Request Letter of Support for a Proposed Feasibility Study of the
Extension of Interstate 27 - Robert Garza, Mayor Attachments
PTP letter of support request
11. g.
Submitted By: Guadalupe Gomez, Administrative Assistant, Police
Information
SUBJECT:
Presentation on February 2015 Shooting Incident, including Civil Service Rules and Regulations
and the Police Department approach to the 180 day statute of limitations for disciplinary action as
requested by Councilman John Sheedy - Waylon Bullard, Chief of Police
SUMMARY:
The Critical Incident/Officer Involved Shooting occurred on February 17, 2015, the 180th day
statue of limitations ends August 15,2015. Government Code 143.052 Disciplinary Suspensions
(h) In the original written statement and charges and any hearing conducted under this chapter,
the department head may not complain of an act that occurred earlier than the 180th day
preceding the date the department head suspends the fire fighter or police officer.
BACKGROUND:
The Critical Incident/Officer Involved Shooting occurred on February 17, 2015 and unfortunately
a Del Rio citizen died as a result of the shooting. The City Council advised the City Attorney to
hire Public Sector Solutions to investigate/review the possible violation of policies and procedures
as they relate to the Critical Incident. Public Sector Solutions has completed most of their review.
One allegation remains unclassified (unfounded, exonerated, sustained, not sustained). Public
Sector Solutions stated in their review ("When the remainder of the relevant evidence is available
from Ranger Dixon, this allegation can receive a classification").
DISCUSSION:
The Val Verde County District Attorney Fred Hernandez has convened a Grand Jury which has
met one time, it is unknown when he will reconvene the Grand Jury in order to complete the
process. Loudermill Hearing letters have been given to all officers involved in the Critical
Incident. The hearings are scheduled for the week of July 27 - 31, 2015. Officers have the right to
legal council at their expense and to talk on their behalf. After the hearings a decision can be
made reference any disciplinary action that will be taken by the department head (Chief of
Police). PROS:
District Attorney Fred Hernandez convened a Grand Jury and met for one day, to my knowledge
has not been reconvened since that date. CONS:
The Grand Jury met for one day and to my knowledge has not been reconvened since that date.
The Grand Jury met for one day and to my knowledge has not been reconvened since that date.
One allegation can not be classified until all relevant evidence is available after the Grand Jury
concludes it review. RECOMMENDATION:
No recommendation required
Fiscal Impact
FISCAL IMPACT:
no fiscal impact at this time.
Attachments
11. h.
Information
Subject
Update on the City of Del Rio Code Compliance Division as requested by Councilman John
Sheedy - Bob Parker, City Engineer
Attachments
11. i.
Information
Subject
Personnel Matters: Performance of the City Manager - Mike Wrob, Councilperson
Attachments
Submitted By: Mary Canales, Human
Resources Director
12. a.
Information
Subject Personnel Matters: Performance of the City Manager - Mike Wrob, Councilperson
Attachments

CITY OF DEL RIO, TEXAS REGULAR CITY COUNCIL MEETING

Transcription

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