0/21 presentation to the Town Council

TOWN COUNCIL
SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT
OCTOBER 21, 2015 SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SAXE BUILDING COMMITTEE Members: Penny Rashin (Chair) Jim Beall (Vice Chair) Ken Campbell (Sec.) Jo-­‐Ann KeaNng Molly Ludtke Amy Murphy Carroll Alan Sneath Bill Walbert Roger Williams SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT Advisory Members (Non-­‐VoCng): Sangeeta Appel Hazel Hobbs Bryan Luizzi Greg Macedo Bob Willoughby Owner’s Rep: SLAM ConstrucNon Services Architect: JCJ Architecture ConstrucCon Manager: O & G Indust. Environmental: Tighe & Bond Tonight’s Agenda •  Project Nmeline •  OpNons considered and presented to Board of Finance and Town Council •  Enrollment update •  Project design and benefits •  Cost summary •  Next steps – Town funding approvals, state and local approvals & permission to bid SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SAXE MIDDLE SCHOOL PROJECT Saxe Middle School Building Project has 3 key parts: •  Renovate the 58 year old Auditorium •  Right size the overcrowded music rooms and add key storage for the auditorium and music instruments •  Build an addiNon on the northwest corner of Saxe campus providing 12 more classrooms net to meet needs created by enrollment increases and program changes SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT PROJECT TIMELINE • 
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Building Commibee formed with $175K iniNal funding – August 2014 Auditorium & Music Room Feasibility/Needs Study by SLAM-­‐ Oct 2014-­‐ Jan 2015 Board of Selectmen votes to expand scope of Building Commibee to analyze classroom needs -­‐ Jan 2015 Classroom Needs Analysis Presented to BOF & Town Council – April 2015 -­‐ 
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Project OpNons and RecommendaNon Presented to BOF & Town Council – May 2015 -­‐ 
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OpNons outlined were auditorium, auditorium & music, auditorium, music & 12 classroom wing (last opNon was under development) OpNons outlined were auditorium, music and 12 classroom addiNon (16.9 million) and auditorium, music & one story, 7 classroom addiNon (13.1 million) $750,000 for pre-­‐construcNon funding requested and approved by BOF & Town Council – May 2015 SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT PROJECT TIMELINE CONTINUED OpNons present at June 2015 BOF & TC MeeNngs •  12 Classrooms – OpNon A -­‐  $1.7M ConNngency included (10%) -­‐  Separate art/music wing •  12 Classrooms – OpNon B -­‐  $1.7M ConNngency included -­‐  All new construcNon in one addiNon •  7 Classrooms with 2nd shell – OpNon C -­‐  $1.6M ConNngency included -­‐  Separate art/music wing •  7 Classrooms – OpNon D -­‐  $1.4 ConNngency included -­‐  Separate art/music wing SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT $16.9M $17.1M $15.6M $13.6M PROJECT TIMELINE CONTINUED • 
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In June, Building Commibee voted unanimously to recommend the 12 classroom opNon and told TC and BOF that one project design had to be chosen in July to maintain project schedule ED 049 filed with State on June 29, 2015 Prior to July BOF meeNng Building Commibee asked the First Selectman to schedule a BOF vote on the BC project recommendaNon. First Selectman asked if vote was technically required, which it was not. First Selectman then chose not to have the BOF vote on the project opNons. At July BOF & TC meeNngs, Building Commibee presented its plan to proceed with the 12 classroom, expanded music and auditorium opNon. Based on discussions and support expressed at the July BOF & TC meeNngs, Building Commibee has been proceeding with the recommended project as described to the Town bodies. SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT PROJECT TIMELINE CONTINUED •  Design development and cost esNmates – July to Oct 2015 • 
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Public Hearing & Project PresentaNon to Town Council – Oct 21 Funding Approvals by Board of Finance (Nov 10) and Town Council – TBD ConstrucNon Documents CompleNon – Nov 2015 Local Review & State Approval to Bid – Dec 2015/Jan 2016 Bidding and Award – Jan -­‐ March 2016 ConstrucNon Staging – March -­‐ May 2016 Start construcNon -­‐ June 2016 Complete construcNon -­‐ Sept 2017 SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT NEEDS ASSESSMENT REVIEW NEEDS TODAY •  Music rooms are about undersized about 50% and auditorium is closed •  25 co-­‐opted academic spaces are on average about 30% undersized for current use and oken ill-­‐configured •  All teacher conference/collaboraNon space has been taken (only 2 small conference rooms in all of Saxe) •  12 addiNonal classrooms are needed for current enrollment to right size classroom spaces •  Approximately 90% of proposed project addresses current needs due to overcrowding caused by 1327 students in space designed for 1200 MIDDLE SCHOOL SAXE NEW CANAAN, CONNECTICUT Space Pressure Compromises Currently in Place To Handle The Increased Enrollment, Changes in Curriculum and New State Mandated Programs The following changes have been made to planned usage of classroom spaces as designed in 1997 renova:on. Classroom Co-­‐Opted Qty/LocaCon Team Rooms Converted to Special EducaCon Classrooms 5 (2 – LL, 3 –ML) Storage Rooms Converted to Special EducaCon Classrooms 2 (1 – LL, 1 – ML) Special EducaCon Classroom Converted to General Classroom 3 (2-­‐ ML, 1 UL) Faculty MulCpurpose/Dining Room Converted to Science Classroom 1 (ML) Language/Computer Lab Converted to General Classroom 4 (2 ML, 2 UL) Corridor Alcove Converted to Special EducaCon Classrooms 2 (1 ML, 1 UL) Storage Rooms Converted to AdministraCve Offices 4 (2 LL, 2 ML) Physical Fitness Room Converted to Special EducaCon Classroom 1 (ML) Conference Converted to General Classroom 1 (ML) PracCce Rooms Converted to Storage Rooms 1 (ML) Undersized Group Performance Classrooms 3 (ML) SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 4 SAXE ENROLLMENT UPDATE •  Saxe enrollment currently is at 1327, up from 1292 last year •  Enrollment is esNmated to increase to slowly to peak of 1376 in 2021-­‐2022. •  Project recommendaNon is designed handle current and projected enrollment and flex to 1400 plus students if enrollment increases SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT Enrollment Update SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SITE PLAN SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT EXTERIOR VIEW SOUTH AVENUE SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT EXTERIOR VIEW FARM ROAD SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT FIRST FLOOR PLAN AUDITORIUM AND MUSIC SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT FIRST FLOOR AXON AUDITORIUM AND MUSIC SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT AUDITORIUM SECTION SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT AUDITORIUM VIEW TOWARD STAGE SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT AUDITORIUM VIEW FROM STAGE SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT FIRST FLOOR CLASSROOM ADDITION SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT FIRST FLOOR CLASSROOM ADDITION SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SECOND FLOOR CLASSROOM ADDITION SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SECOND FLOOR CLASSROOM ADDITION SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT PROJECT PHASING SCHEDULE SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT CLASSROOM ADDITION: NEEDS MET (Net 12 Classrooms -­‐ 9 General, 2 Science, 1 Spec Ed) • 
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Right (correctly) sizes: ü  4 undersized General Classrooms ü  4 undersized Special EducaNon Classrooms
ü  Reclaims 4 small Teacher Team Rooms Enrollment growth uses 2 General Classrooms
Right sizes 2 Science Labs Right sizes 1 addiNonal Special Ed. room Restores World Language Lab Restores 1 Computer Lab Enables retenNon of Art/Music Lab UNlizaNon of 12 New Classrooms SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 4 2
2
1 1 1 1 Total 12
MUSIC PROGRAM NEEDS ANALYSIS FuncCon ExisCng As Proposed Increase/ (Decrease) from ExisCng Group Performance Classroom (Choral) 1,281 2,165 884 Group Performance Classroom (Band) 1,480 2,385 905 Group Performance Classroom (Orchestra) 909 1,465 556 Band Instrument Storage 103 0 (Inc. in Band Room) (103) Orchestra Instrument Storage 84 181 97 Choral chair storage 0 0 (Inc. in Stage Storage) 0 PracNce Rooms 50 220 (95 + 125) 170 Small Instrumental 265 627 362 Small Band (room 147) 395 395 0 Small Choral (room 153) 783 783 0 General Music (room 155) 645 877 232 Music Storage 150 239 89 Music Office 0 0 0 Scene Shop/ Storage 866 866 (exisNng to remain) 0 Stage Storage 0 632 632 Costume Storage 390 390 (exisNng to remain) 0 Total 7,401 11,225 3,824 SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT Cafeteria Servery •  Approx. 400 seaNng capacity of cafeteria is sufficient for current and projected enrollment •  Servery area is Nght. The Building Commibee commissioned a study (approved by Board of Selectmen) by professional food services consultant in September 2015 •  Preliminary report makes recommendaNons for improvement in check out and serving processes •  Preliminary report indicates costs could range from $250,000 to $480,000 •  Building Commibee proposes to use conNngency funds to address cafeteria needs SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SAXE COST SUMMARY DESCRIPTION
O&G 65% DD
ESTIMATE
CONSTRUCTION COSTS (includes
CM Contingency 5%)
$ 14,083,042
OWNERS SOFT COSTS
$ 1,952,318
CONTINGENCIES & ESCALATION
Design 5%
Estimating 4%
Escalation for 9 months 3.75%
Owners Contingency 5%
Total Construction Contingency 17.75%
$ 2,585,081
TOTAL COST OF PROJECT
$ 18,620,441
ESTIMATED REIMBURSEMENT FROM THE STATE
$ 2,446,905
ESTIMATED NET COST TO NEW CANAAN
$ 16,173,536
SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT HOW MUCH WOULD THE PROJECT COST AN INDIVIDUAL TAXPAYER? • 
EsNmated Net Cost is $16.2 million -­‐  $18.6 million total project minus $2.4 million expected state reimbursement -­‐  Includes 23% conNngencies, a 9% increase from prior esNmate. -­‐  Project is approx. 40% renovaNon and 60% new construcNon • 
Annual debt service on $16.2 million (including principal and interest for 20 years bonds at 3%) is approximately $1.06 million • 
Average cost would be $148 per taxable account per year (based on 7,122 taxable accounts) • 
Cost per $100,000 of assessed value would be $13 per year. A home assessed at $1,000,000 (assessed value is 70% of market value) would pay $130 per year SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT WHAT ARE THE ADVANTAGES OF PROCEEDING NOW? •  Saxe is overcapacity now and will remain so with increasing enrollment that ranges from 1333 to 1376. •  The Language Lab and one Computer Lab were converted to General Classrooms this fall. •  Proposed plan will solve problems by fall 2017 and allows 2 summers for construcNon. •  Delaying will raise the cost significantly ( e.g. interest rate risk and construcNon escalaNon esNmated at 4 -­‐ 5% annually). SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SUMMARY •  Project design and development is proceeding on schedule •  Most criNcal pending item – funding approval by Board of Finance and Town Council by end of November •  Board of Finance review & vote scheduled for Nov 10 •  Town Council review & vote needed by end of November •  Recommended project sets Saxe on the road to conNnued success for next 10 -­‐ 20 years SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT SAXE: Do it once. Do it right. SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT APPENDIX SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT WHY NOT FIX AUDITORIUM NOW AND DEAL WITH CLASSROOMS AND MUSIC LATER? •  Spliqng the project is a bad idea for four reasons: -­‐  Does not meet exisNng criNcal student needs in music and academics. Saxe is overcrowded and needs fixing now. -­‐  Is much more expensive ($2 -­‐ $3.5 million more) -­‐  Elongates construcNon at Saxe from 1 year to 3 – 4 years -­‐  Classroom and music phase is likely never to happen. SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT Existing Conditions – Space Pressures – Lower Level
Undersized science room 6
6
6
6
Science
6
6
Science
5-8
6
6
6
6
5
5
5
SPED
6
6
6
Science
6
6
6
Science
SPED
5
Science
5
6
5-8
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Loss of two team rooms to special ed resource rooms
Loss of science storage to special ed hearing room
Curriculum director’s offices relegated to the basement storage area
SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 5 Existing Conditions – Space Pressures – Main Level – East
Undersized science room 7
7
Science
7
5
7
Science
5
Science
5
5
5
5
5
5
5-8
5
5
7
Science
5
5
5
5-8 Health
Science
7
7
7
7
6-8
6-8
6-8
6-8
6-8
2015/16
6-8
6-8
6-8
6-8
Loss of team room to special ed resource room
•  Loss of science storage as special ed. Assistive Technology
•  Loss of special ed. classroom to health classroom
•  Loss of faculty dining room to science room
•  Planned conversion of language lab to classroom
SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT • 
6 Existing Conditions – Space Pressures – Main Level – West
5-8
2017/18
5-8
5
7
7
7
5-8
8
7
7
8
5-8
8
Science
Science
8
8
8
5-8
5-8
8
No Storage 6-7
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Loss of team room to special ed.
Loss of special ed. to CR
•  Planned conversion to CR
Use of corridor alcove as special ed. area
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Loss of storage rooms for curriculum director offices
Loss of faculty work room to special ed resource room
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Loss of fitness room to special ed.
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Loss of conference and office space to undersized music classrooms
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Loss of practice room to storage
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Undersized music group performance classrooms
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SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 7 Existing Conditions – Space Pressures – Main Level – West
5-8
2017/18
5-8
5
7
7
7
5-8
8
7
7
8
5-8
8
Science
Science
8
8
8
5-8
5-8
8
No Storage 6-7
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Loss of team room to special ed.
Loss of special ed. to CR
•  Planned conversion to CR
Use of corridor alcove as special ed. area
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Loss of storage rooms for curriculum director offices
Loss of faculty work room to special ed resource room
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Loss of fitness room to special ed.
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Loss of conference and office space to undersized music classrooms
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Loss of practice room to storage
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Undersized music group performance classrooms
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SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 7 Existing Conditions – Space Pressures – Upper Level
5-8
2017/18
2015/16
Undersized science room 8
8
7
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Loss of team room to
special ed.
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Loss of special ed. to
classroom
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Use of corridor alcove
as special ed. area
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Planned conversion of
computer labs to
classrooms
8
Science
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
Science
8
Science
5-8
5-8
SAXE MIDDLE SCHOOL NEW CANAAN, CONNECTICUT 8
Science
8