Leasing Protocol - North Clybourn Group

Real Estate Sales & Leasing
northclybourngroup.com
Leasing Protocol
2010
We’ll give you a perfect match
every time.
Real Estate is our business...
Whether you’re looking for your dream
home, rental property, someone to
buy your home, or tenants to fill your
property – we’ll give you a perfect match
every time.
North Clybourn Group is Chicago’s
leading real estate authority and your
portal to property solutions. We’ve been
matchmaking buyers, sellers, owners,
and tenants for twenty years… including
some of West Town’s biggest developers
and rental properties.
When you need an honest, easy-towork-with agent, who stays in constant
communication with clients, you need
North Clybourn Group. To make your
real estate search faster and easier,
call one of our agents now!
for rent
773.308.7818
www.northclybourngroup.com
1
Helping Clients is our passion
Landlord Services
Advertising an available apartment is a
tedious, time consuming job. Showing
the apartment takes even more time.
Screening your applicants and reviewing
their applications more than doubles the
work. By using North Clybourn Group,
you can skip all of these hassles, and
still fill your properties with qualified
tenants.
North Clybourn Group is your key to
thousands of potential renters, many
of whom call us every time they need
to move. You’ll never have to place an
ad. We’ve been working with west side
Chicago real estate for over 20 years,
and have built a massive following of
renters, sellers, buyers, and owners in
that time.
You will also receive weekly feedback
reports to find out how many showings
have
been
scheduled,
how
past
showings have gone, and some tips
on what you might change to make
it rent faster. We’ll give you as much
feedback as you ask for, throughout
the entire process—and coordinate
everything from beginning to end. We
want to earn your business…so we’ll
help you find and keep quality tenants.
What we can do for you?
Our
licensed
agents
view
each
apartment we list. They’re the most
qualified rental agents in Chicago,
have much more experience than
other local agents, and have a vast
knowledge of the neighborhoods. This
kind of professional network is your
key to renting your apartments quickly
and easily. Find out why over 1000
landlords have put their rental needs in
our hands. Contact our office now.
We can coordinate showings for your
property up to 90 days in advance,
even if it’s still tenant occupied. Our
non-intrusive
professionalism
often
makes the experience so painless for
the occupying tenant that they refer
their friends to us.
New to North Clybourn Group? We’d
love to meet you in person to discuss
your property goals, the units you have
for rent, and your process for finding
tenants. We want to make sure all of
your questions are answered.
Don’t waste another second placing
ads, pouring through applications, and
trying to guess which tenant will work out
the best. Leave your rental property in
good hands, and allow your investment
to earn to its
full potential.
2
The Process
Our application incorporates the following things:
• Full credit check on each tenant
• Verifiable employment and income
• 2 years of landlord history
To get started, we
need a leasing
agreement that
details our
relationship. We’ll
take some basic
information about
the listing, and get
a set of keys.
3
After you’ve
completed the
listing
requirements, we
visit your
property, take
some photos
for our website
and write a brief
description
for advertising.
We then include
your apartment in
our database, and
begin advertising in
local resources
such as Craigslist
and The Chicago
Reader. We can
also post signs on
your property
if you choose.
Our licensed
leasing
agents arrange
showings of your
apartment with
potential tenants.
We show
apartments days,
evenings and
weekends, leaving
you with a lot more
free time.
Included in our services, we:
• Remain available for questions while you’re deciding on an applicant
• Prepare a lease with your specified terms
• Safeguard records in both paper and electronic forms
When someone
decides they want
your apartment, we
begin the
application process.
We notify you, and
we take the
apartment off the
market while
verications are in
progress.
Once all the
prospective
tenant(s) credit,
employment
and tenancy is
verified, we send
the complete
application to
you for final
approval or
denial.
Upon your
approval, we draw
up a standard
Chicago lease with
your specied
terms, and arrange
the signing at
our office.
On the day of
move-in, we
receive
the security deposit
in certied funds,
issue a proper
receipt, and give
your new tenant
keys to the
apartment.
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4
The Application
what YOU need to know
Real Estate Sales & Leasing
northclybourngroup.com
E
L
P
SAM
5
This is the application your
prospective tenants fill out when
they want your apartment. We
ask for 2 years of rental history
and confirm employment and
income. We call their employers
and landlords, current and past,
to verify all the information.
We take the first month’s rent
with the application, and take
the apartment off the market.
We notify you immediately so
you can do the same. Within a
few hours, we send you all the
basic information about your
prospective tenant, to include this
application and a credit report.
It will take a few days to verify all
the information, giving you time to
review the application. We’ll call
you along the way to let you know
how all the verifications are going.
Real Estate Sales & Leasing
northclybourngroup.com
This page documents our process of
verifying your applicant’s previous tenancy.
Questions we ask applicant’s
previous landlord(s).
E
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6
The Application
what YOU need to know
Real Estate Sales & Leasing
northclybourngroup.com
This page documents our process of
verifying your applicant’s previous employment.
Questions we ask applicant’s
employer(s).
E
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7
Real Estate Sales & Leasing
northclybourngroup.com
This page is used to ensure that the applicant
understands that they are committing themselves
to your apartment when they begin the application.
E
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8
The Application
what YOU need to know
Real Estate Sales & Leasing
northclybourngroup.com
E
L
P
SAM
This page outlines the details regarding your apartment to the applicant. Both you and
the applicant review this page and sign to confirm that both parties have knowledge
of each amenity the apartment has or does not have. If additional work is requested by
the tenant, you can approve or disapprove that here. This is done for your protection
and ensures that there are no miscommunications regarding the amenities.
9
E
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This page among other
things, clarifies to the
applicant that we are
licensed agents who work
for you, the landlord.
10
The Credit Report
what it means
John Smith
The first page of the credit
report contains basic information
on the applicant: name, address,
current employer, etc.
E
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11
John Smith
List of active collections
Open accounts: credit cards, charge cards, utilities, loans, payments.
{
E
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A
S
Account status
12
The Credit Report
what it means
John Smith
E
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SA
13
The column shows the credit rating of the
accounts. A “9” is negative, and a “1” is a
positive rating. All the ratings on this page
are negative.
Notice that all the account ratings on this
page show a “1” which means that the
account is in good standing.
John Smith
E
L
P
M
A
S
This strain of numbers indicates payments to the account. “1” is on time, “2” is 30-60 days late, and
so on. An “X” indicates that no data has been recorded by the credit reporting agency, and is neither
considered late or on time. It reads left to right, top to bottom, with the most current payment listed first.
14
The Credit Report
what it means
John Smith
This is a list of companies
who have recently run the
applicant’s credit report.
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15
The Lease
what it means
2/09/07
35.00
03/01/07
25
4/30/08
200
$1,000.00 $1,500.00
N/A
N/A
We use the standard
Chicago Apartment Lease, which
clearly
outlines and adheres
to the regulations of
the Chicago Residential
Landlord/Tenant
Ordinance.
N/A
John Smith
1349 N. Washtenaw
Chicago, IL 60622
Joe Strummer
2324 W. North Ave.
Chicago, IL 60647
773.555.9090
We include the phone number
that you would like your tenants
to contact you on.
E
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16
The Lease
what it means
E
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17
John Smith
John Smith
Joe Strummer
1349 N. Washtenaw
2/9/07
60622
This is our standard
security deposit
agreement. It helps
protect you against
common issues
regarding the security
deposit, and outlines what
is required of your tenant to
have it returned upon
termination of the lease
E
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18
The Lease
what it means
This page offers
guideline pricing for cleaning and
repairs to your property. You
must consult the Residential
Landlord Tenant
Ordinance before
making any deductions, and you
must keep receipt records of
what you have spent in
repairs to justify any
and all deductions.
E
L
P
M
A
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19
2/9/07
John Smith
Joe Strummer
1349 N. Washtenaw
60622
E
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20
Useful Information
21
Security Deposit Interest Rate
Current Rate
January 1, 2010 thru December 31, 2010
0.073%
Previous Rate
January 1, 2009 thru December 31, 2009
0.12%
January 1, 2008 thru December 31, 2008
1.26%
January 1, 2007 thru December 31, 2007
1.68%
January 1, 2006 thru December 31, 2006
1.71%
January 1, 2005 thru December 31, 2005
1.01%
January 1, 2004 thru December 31, 2004
0.42%
January 1, 2003 thru December 31, 2003
0.52%
January 1, 2002 thru December 31, 2002
0.83%
January 1, 2001 thru December 31, 2001
3.10%
January 1, 2000 thru December 31, 2000
2.71%
January 1, 1999 thru December 31, 1999
2.63%
January 1, 1998 thru December 31, 1998
3.38%
July
3.42%
1, 1997 thru December 31, 1997
Before July 2, 1997
5.00%
22
Renee Leung
773.308.7805
renee@northclybourngroup.com
Real Estate Sales & Leasing
2242 W. North Ave.
Chicago, IL 60647
773.252.0600
northclybourngroup.com